1Steering Committee Meeting MinutesSeptember 3, 2015

Present: Sandra Rohn (Facilitator), Tim Bargeron, Maurice Bonner, Wyman Burns, Tricia Chesser, Pam Dampier, David Freeland, Patti Galloway, Christine Hill, Laura Lovett-Estima, Lydia Martin, Kathy McGinn, Cynthia Poole, Rick Poulette, Jon Prince, Vicki Rodriguez, , Marty Sanders, and Helen Wild.

HandoutsAgenda, Minutes from August 20 and 26, 2015, and proposed Letter of Understanding (LOU) for Accrual of Sick Leave for Bus Aides.

Check In: Time Constraints: 4:00 p.m.

Meeting Highlights

I. Acceptance of Minutesa. August 20, 2015 Minutes – Minutes were reviewed and approved.b. August 26, 2015 Minutes – Minutes were reviewed and approved.

II. Sub-Committee (SC) Updates

a. Compensation/Benefits – The SC met on September 3, 2015. The meeting focused on insurance changes and Health Savings Accounts (HSA). The SC also discussed extending the recently approved Master’s Degree supplement for CU and CWA employees to employees in the Specialized/Professional Technical group. The supplement will be given to eligible employees in this group. The Salary Schedule Book will be reviewed and the lane will be added to Salary Schedules which do not already have a Master’s Degree lane.

The SC proposed reinstating the Router position in Transportation which was cut in 2008. This will bring the total number of Routers to four: one router for each Zone (Red, Blue, and Green), and one Router for ESE. The SC also proposed reinstating four Dispatcher positions in Transportation from 10-month to 11-month positions. The Dispatchers are needed in the summer and were brought back this summer after their work year to work additional hours. The Dispatchers are needed on an 11-month basis. A motion was made to reinstate the positions. Outcome: Thumbs Up.

b. Job Description Analysis – No report. A meeting will be scheduled.

c. Leave Approvals – The LOU’s for each unit are on the September 8, 2015 Board Agenda for approval. Work is complete.

d. Testing – The SC has not met. A meeting will be scheduled. The CTA stressed the urgency of starting this SC. Testing materials are not getting to sites within a reasonable time in order to prep the materials for distribution for the testing window.

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e. ESE – The SC has not met. Member names were sent to Maurice Bonner. A meeting will be scheduled.

f. Detention Center Working Conditions – The SC has not met. A meeting will be scheduled.

III. CU Longevity Pay – Discussion concerning Language in the Salary Schedule Book which addresses a longevity supplement for the CU and Specialized Support Staff. The longevity supplement is given to employees with 25 or more years of service. In 2013 the word “consecutive’ was added to the Language without negotiation. The CTA/CU requested that this word be taken out. Tim Bargeron, CFO, assured the Steering Committee that the word “consecutive” has been stricken from the Salary Schedule Book which is going to the Board for approval at the September 8, 2015 meeting. There was also discussion on how employees were identified for the longevity supplement. A report is run for this supplement. Human Resources staff members will be notified that it is not 25 consecutive years, but a total of 25 years of service with the District which qualifies employees for the longevity supplement. The CTA asked to be made aware when changes are made to the Salary Schedule Book.

IV. Printers for Teachers – Discussion concerning the practice of not replacing printers in teachers’ classrooms when the printer quits working. Teachers are networked to printers in other classrooms, in another hallway, or to the front office. Until recently, printers have been a part of the teachers’ workstation. A motion was made to form a Sub-Committee to examine an equitable teacher workstation configuration. Outcome: Thumbs Up.

Charge: Define an equitable teacher workstation and create Contract Language to guarantee it as needed.Facilitator: Christine HillMembers: Names will be sent to Christine Hill.Timeline: Progress report by the January 28, 2016 meeting.

V. Moving Steering Committee Meetings and Facilitator Sign-Up for 2016 – Discussion concerning the need to change Steering Committee Meetings from the first Thursday of each month to the fourth Thursday due to a conflict with monthly Principal Meetings. The meeting time will remain at 3:00 p.m. Outcome: Thumbs Up.

A list for Facilitator Sign-Up for the 2016 calendar year was circulated.

VI. Salary Schedule Book Language Addressing Paid Days – Discussion concerning the District’s past and present practice of paying employees for their paid days. Prior to 2003, employees were compensated their paid days at the end of the work year. In 2003, the District began paying employees their paid days at the beginning of the year. An advantage of paying the days at the front is that it allows employees to receive a full paycheck on the first pay day. The CTA/CU disputed the district’s practice of denying paid holidays to employees who missed the first day of work. After discussion it was agreed that this practice would no longer be done. The Human Resources and Finance Departments will write the process up and include a section about employees on extended leave getting compensated for their paid days

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upon their return to work. The Language will be brought to the Steering Committee for review.

VII. A/C Issues at Schools – Discussion concerning night shift maintenance workers and the District practice of turning off the A/C units at all sites at 4:00 p.m. This practice creates a hot working environment for the maintenance workers. Some sites have a routine where the custodial staff move from building to building, turning the A/C on and off as the work progresses to the next building. The CWA requested that the District review the practice of turning the A/C off. This concern will be taken to the Cabinet Meeting scheduled for September 9, 2015. A meeting will also be scheduled with Carolyn Rarrieck, Coordinator of Custodial Services, HVAC staff, and Custodial Area Managers to discuss this concern.

VIII.Diastat – Discussion regarding an update that this issue is still being worked on and that issues were being addressed.

IX. Other Issues and Concerns.

a. A LOU concerning accrual of sick leave for Bus Aides was presented for review. Language would be added to the CU Contract which states that sick leave accrual will be based on lock-in time or current hours being worked, whichever is greater. The CTA requested that Payroll be made aware of this change in practice. A motion was made to move forward with Board approval. Outcome: Thumbs Up.

It was also requested that the same Language be addressed in an LOU for the CWA and that this LOU could move forward with Board approval. Outcome: Thumbs Up.

b. Discussion concerning Faculty Councils. The CTA requested a final list of the Faculty Councils. The CTA also discussed concerns with the implementation of the Language regarding the makeup of the Faculty Council and who should be sent a copy of the Faculty Council Minutes. The CTA requested that District Administration review the Language with Principals at the next Principals’ Meeting.

X. Meeting adjourned at 4:30 p.m.

XI. The next Steering Committee meeting is scheduled for Thursday, September 24, 2015 at 3:00 pm. Location: Conference Room 237 at the District Offices located at 4204 Okeechobee Road, Fort Pierce. The Facilitator will be Vicki Rodriguez.

FACILITATOR SCHEDULEJANUARY – DECEMBER 2015January 8 Mark Rendell February 5 John LynchMarch 5 Kathy McGinnApril 2 Kevin PerryMay 7 Marty SandersJune 4 Wyman BurnJuly 16 Kathy McGinn & Vicki RodriguezAugust 20 Helen Wild

September 3 Sandy RohnSeptember 24 Vicki RodriguezOctober 22 Christine HillNovember 19 Rick PouletteDecember 17 Maurice Bonner

FACILITATOR SCHEDULEJANUARY – DECEMBER 2016January 28 Jon PrinceFebruary 25 Vicki Rodriguez

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March 24 David FreelandApril 28 Helen WildMay 26 Sandy RohnJune 23 Marty SandersAugust 25 Kathy McGinn

September 22 Rick PouletteOctober 27 Christine HillNovember 17 Pamela DampierDecember 15 Lydia Martin

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