statewide travel management system · statewide travel management system dms is a pilot agency to...
TRANSCRIPT
Statewide Travel Management System
Completed Milestones
2016 2017 2018March 17
HB 5001, which creates
the system, signed into law
Feb. 21 March 27
Contract with vendor
executed
System development
begins
January February March 30 April 23
System successfully integrated with FLAIR
Agency training begins
System development
complete
System testing completed;
system delivered to DFS to begin certification
A Look Ahead
May 25 May 31
Certification complete
System go-live
June - July
Pilot Agencies Implementation
August - September
Onboarding of Agencies
October - November
Onboarding of Agencies
May
Pilot Agencies Implementation
Planning
2018
Training Approach
Statewide Travel Management System
Pilot Agencies February
2018
Wave 1 Fiscal
Training March 19-30, 2018
Wave 2 Fiscal
Training April 2-
13, 2018
Wave 3 Fiscal
TrainingApril 16-27, 2018
Wave 4 Fiscal
TrainingMay 7-17,
2018
Train-the-Trainer Pilot
May 15-25, 2018
Online Training
Videos and Resources Available
May 25, 2018
Train-the-Trainer
Webinars
June-July, 2018
Train-the-Trainer
Webinars
August-September,
2018
Training Approach
Fiscal Auditor training
Sandbox for each agency
Additional training for agency trainers
Website launch with introductory video, training guide, step-by-step video tutorials
Train-the-trainer approach with live and recorded webinars, additional trainings available
System provides in-house chat feature, help items catalog
Statewide Travel Management System
Onboarding Approach
Statewide Travel Management System
DMS is a pilot agency to begin training and user onboarding in April.
Several agencies will participate in this initial system training and offering, providing critical feedback and lessons to apply to all other agencies.
DMS will work with agencies to identify the right timing and schedule for deployment.
Onboarding Approach
Agency Data Load
Preparation
Active Directory
ConfigurationUser Loading
Final Agency Configuration
Train-the-Trainer, End User Training
Agency Kickoff
Meeting
Communications and Implementation Support
Agency Users
Active in STMS
CIO Active Directory
Survey
Statewide Travel Management System
Questions?