STATEWIDE MEDICAL AND HEALTH EXERCISE

CONTROLLER AND EVALUATOR BRIEFING

[Exercise Name/Exercise Date]

2

• Agenda– Administration– Exercise Overview– General Information– Exercise Logistics– Post-Exercise and Evaluation Activities– Participation Information & Guidance– Controller Information & Guidance– Evaluator Evaluation & Guidance– Additional Information (Appendices)

ADMINISTRATION

ADMINISTRATIONWELCOME & LOGISTICS

4

• Welcome– Name– Position– Agency/Organization

• Logistics – Meeting Materials

• Sign-in Sheet• C/E Handbook

– Follow along in your handbook!

• Exercise Evaluation Guides (EEG)

• Master Scenario Events List (MSEL)

ADMINISTRATION

EXERCISE OVERVIEWHIGH LEVEL SUMMARY

6

EXERCISE OVERVIEW

• Name– Statewide Medical & Health Exercise

• Date– November 19, 2015

• Scope– 4 phases in program

• Mission Areas– [insert selected]

• Capabilities– [insert selected]

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• Objectives– [insert selected]

• Threat/Hazard– Pandemic Influenza

• Scenario– Novel Strain of H5N1

• Sponsor– CDPH, EMSA, [insert your agency/organization]

• Participating Organizations– [insert]

EXERCISE OVERVIEW

GENERAL INFORMATIONKEY MATERIAL

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• Introduction• Objectives & Core Capabilities

– [agency/organization objectives & core capability details]

• Scenario– Pandemic Influenza– Causes significant medical surge– [insert local scenario tailoring]

GENERAL INFORMATION

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• Participant Roles & Responsibilities– Players– Exercise Director– Controllers

• Senior Controller

– Exercise Director– Simulators– Evaluators– Actors– Observers– Media Personnel– VIPs– Support Staff

GENERAL INFORMATION

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• Assumptions & Artificialities– Impacts across response

community– Timelines are condensed– See handbook for others

• Tools– C/E resources reviewed today– Multiple resources provided

via CDPHReady.org

• HSEEP– Aligned with HSEEP

GENERAL INFORMATION

EXERCISE LOGISTICSSECURITY, OBSERVER COORDINATION, AND MORE

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• Security– Site access

• Observer Coordination– Observer Host– Designated areas

• Exercise Identification– Badges, vests and

uniforms

EXERCISE LOGISTICS

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• Parking and Transportation– Designated areas

• Lunch– [insert time and location]

• Cleanup & Restoration– Supply packaging– Trash supplies– Recycling areas

• Safety– Safety Controller– “This is a real-world emergency”

EXERCISE LOGISTICS

POST-EXERCISE & EVALUATION ACTIVITIESDEBRIEFINGS, EVALUATION AND IMPROVEMENT PLANNING

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• Debriefings– Hotwash

• Strengths & Areas for Improvement discussed with the players

• Up to 30 minutes

– C/E Debriefing• Key observations discussed with C/Es

– Participant Feedback Forms• Collect written feedback• Turn in to the After Action Report (AAR) lead

POST-EXERCISE & EVALUATION

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• Evaluation– EEGs

• Completed by Evaluators

– AAR• Strengths, Areas for Improvement, &

recommendations

• Improvement Planning– After Action Meeting (AAM)

• Reviews draft AAR

– Improvement Plan (IP)• Provides due dates and assignments for action items

POST-EXERCISE & EVALUATION

PARTICIPANT INFORMATION & GUIDANCEEXERCISE RULES, PLAYER INSTRUCTIONS & SIMULATION

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• Exercise Rules– Real-world emergencies take priority– “This is an exercise” phrase used– Identify the organization or agency you wish

to speak with when contacting the SimCell– Keep the exercise objectives in mind

throughout the exercise– [insert others as needed]

PARTICIPANT INFORMATION

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• Player Instructions– Before the exercise

• Review materials• At site 30 minutes in

advance• [insert others as needed]

– During the exercise• Respond as though real• Obtain information through

emergency channels• [insert others as needed]

PARTICIPANT INFORMATION

21

• Player Instructions– After the exercise

• Participate in hotwash• Complete Feedback form• [insert others as needed]

• Simulation Guidelines– Based on MSEL

PARTICIPANT INFORMATION

CONTROLLER INFORMATION & GUIDANCEOVERVIEW, INSTRUCTIONS & MORE

23

• Exercise Control Documentation– Controller Package– Incident Simulation– Scenario Tools

• MSEL

CONTROLLER INFORMATION

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• Exercise Control Structure

CONTROLLER INFORMATION

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• Controller instructions– Before the exercise

• Review materials• Attend briefings• [inserts others as needed]

– During the exercise• Wear identification• Avoid personal conversations• Deliver injects at the time indicated on the MSEL or as

directed by Exercise Director• Note all key actions and the time they occur• Receive and record information from players that would be

directed to non-participating groups• Ensure observers and/or media stay out of exercise play area• [insert others as needed]

CONTROLLER INFORMATION

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• Controller instructions– After the exercise

• Distribute Feedback form• Conduct hotwash• [inserts others as needed]

– Scenario Tools• MSEL

CONTROLLER INFORMATION

Exercise control maintains exercise scope, pace, and integrity during

exercise conduct.

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• Controller responsibilities– C/E Briefing– Placement and monitoring– Post-exercise activities

• Exercise Report– AAR Feedback– AAR Meeting

CONTROLLER INFORMATION

EVALUATOR INFORMATION & GUIDANCEOVERVIEW, INSTRUCTIONS & MORE

29

• General Information– Validate strengths and identify

improvement opportunities

• Exercise Evaluation– HSEEP AAR/IP

• EEGs– Tool for identifying & analyzing key events

EVALUATOR INFORMATION

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• Evaluator instructions– Before the exercise

• Review materials• Attend briefings• [inserts others as needed]

– During the exercise• Wear identification• Stay near decision makers• Use EEGs to document performance relative to

exercise objectives, capabilities, and tasks. • Document performance• [insert others as needed]

EVALUATOR INFORMATION

Exercise evaluation validates strengths and identifies areas

for improvement.

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• Evaluator instructions– After the exercise

• Participate in hotwash• Turn in EEGs to Lead Evaluator• [inserts others as needed]

EVALUATOR INFORMATION

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EVALUATOR INFORMATION

• Using the Exercise Evaluation Guides– P- Performed Without Challenges– S- Performed With Some Challenges– M- Performed With Major Challenges– U- Unable to be Performed

• Tips and Focus Areas:– Activities and key decisions that relate to goals and

objectives– Expected actions associated with injects– Critical events or initiating scenario events– Deviation from plans or procedures– Judge the plans, capabilities, and actions, NOT the players

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• Assessment, review, and analysis of exercise– Evaluator Package– C/E Briefing– Placement and monitoring– Post-exercise activities

• Hotwash• C/E Debrief• Evaluations• Participant Feedback Forms

• Exercise Report

EVALUATOR INFORMATION

ADDITIONAL INFORMATION (APPENDICES)SCENARIO, SCHEDULE & MORE

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• Scenario– H5N1 pandemic influenza– 30% attack rate across all groups– High flu season – Hospitals experiencing medical surge, 9-1-1

taxed– Public health managing risk communications,

surveillance, SNS, PODs– Leading media story– Civil unrest– [insert additional information as needed]

ADDITIONAL INFORMATION

36

• Site Maps– [insert maps]

ADDITIONAL INFORMATION

37

• Exercise Schedule

ADDITIONAL INFORMATION

Time Activity Location

[0715] Exercise Check-In [North Hospital]

[0755] C/Es in Starting Positions

[North Hospital]

[0800] StartEx [North Hospital]

[1200] EndEx [North Hospital]

[1210] Hot Wash [North Hospital]

[1245] Debrief [North Hospital]

[1330] C/Es Dismissed [North Hospital]

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• Exercise Personnel Assignments– Players– Exercise Director– Controllers

• Senior Controller

– Exercise Director– Simulators– Evaluators– Actors– Observers– Media Personnel– VIPs– Support Staff

ADDITIONAL INFORMATION

39

• Communications Plan– Player communications

• Cannot interfere with real-world emergencies

– Controller communications

– Communications check– Player briefings– Public affairs– Communications directory– Radio use demonstration

ADDITIONAL INFORMATION

40

• Acronyms– Review prior to exercise

• EEGs– Complete & submit to evaluator lead

following the exercise

ADDITIONAL INFORMATION

41

• Sync clocks

• Weather report– Sunblock, hydrate

• Walkable shoes, belt to clip radio to

• Review reporting time and location– Allow time for parking

– Note check-in location

• Prepare for a fast-paced day

C/E TIPS

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• Maintain professionalism at all times– Serious topic matter

– Radio traffic

– Breaks

– Standing

– Proactive in role

– Announce start/stop of key actions

• Calm and attentive demeanor– Resolve issues

– Ask questions

C/E TIPS

ACTION ITEMSQUESTIONS & MORE

44

• Review all materials• Ask questions• Report to exercise check-in

ACTION ITEMS

STATEWIDE MEDICAL AND HEALTH EXERCISE

CONTROLLER AND EVALUATOR BRIEFING

[Exercise Name/Exercise Date]