statement of qualifications (soq) screeningqualification tucp ptc naics soq ptc requirements -...

2017 PEPS Conference

STATEMENT OF QUALIFICATIONS (SOQ) SCREENING2017 PEPS Conference

Joe McCarthy

November 3, 2017


Table of Contents

2

Who at TxDOT is Involved in the SOQ Screening Process?

What is the PEPS Procurement Contracting Process?

What are the tools PEPS uses for SOQ Screening?

Evaluation of Statement of Qualifications (SOQ)

Conclusion

Questions and Discussion

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22

33

44

55

66



3

PEPS

SCM

PcE

PEPS DD

CST

COE

CS

D/D Staff

D/D Admin



4

Contract Specialist (CS) Procurement Engineer (PcE) Service Center Manager (SCM)

Consultant Selection Team (CST)Members District/Division StaffDistrict/Division (D/D) Administration

PEPS Staff (Actual)

District/Division Staff (Support)

PEPS Staff (Support) Center Of Excellence (COE)Division Director (DD)


How are They Involved in the Screening Process?

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Systematic plan for processing General compliance Administrative content Records retention

Procurement processNon-listed category (NLC) review Validation of screening resultsNotification of results (internal & external)

Contract Specialist (CS)

Procurement Engineer (PcE)



6

Adherence to the procurement processNon-listed category (NLC) review Validation of screening results Overall adherence to applicable laws, regulations,

rules, policies and timelines

Adherence to applicable laws, regulations, rules, policies Counsel

Service Center Manager (SCM)

Center Of Excellence (COE)



7

Compliance to all applicable laws, regulations, rules, policies and timelines Validation of screening results

Division Director (DD)



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Non-listed category (NLC) review

Supports procurement process Contributes CST members Contributes D/D staff

Consultant Selection Team (CST) Member

District/Division (D/D) Administration

District/Division Staff Receipt of Statement of Qualifications (SOQs)


What is the PEPS Procurement Contracting Process?

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PEPS Contracting Process Is:

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Thirty-six (36) individual action items to procure a contract

for TxDOT

29 to 36 action items over a 90 to 140-day working periodDependent on procurement process:

Federal, Comprehensive, Streamlined w/interviews, Streamlined w/o interviews and Accelerated


What are the Consulting Firms Key Action Items?

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RFQ posted for advertisement1. http://esbd.cpa.state.tx.us/2. http://www.txdot.gov/business/consultants/architectural-engineering-surveying/advertised-contracts.html


What are the Consulting Firms Key Action Items?

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RFQ closesReceive by: 11/XX/201X

Time: 1:00 PM (CT)


PEPS SOQ Screening Begins:

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SOQs screened

Responsive andnon-responsiveSOQs identified(Meets or Does Not Meet)


What are the Tools PEPS Uses for Screening?

SOQ

RFQ

CCIS

ADM QUAL

NAICS

NIGP

CMBL

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SOQ Screening Tools

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Contract SpecialistConsultant Selection Team

MemberProcurement Engineer Service Center Manager

Request for Qualifications (RFQ) RFQ RFQ RFQ

Submitted SOQ Submitted SOQ Submitted SOQ Submitted SOQ

SOQ Screening Checklist SOQ Screening Checklist SOQ Screening Checklist

NLC Screening Worksheet NLC Screening Worksheet NLC Screening Work Sheet

TBPE / TBAE / TBPLS

Consultant Certification InformationSystem (CCIS)

CMBL/HUB Directory

National Institute of Governmental Purchasing (NIGP)

Texas Unified Certification Program (TUCP)

North American Industry Classification System (NAICS)

Administrative Qualification Status

COE COE COE

SOQ Screening DeterminationMeets OR Does Not Meet


Tools: Request for Qualifications (RFQ)

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Tools: Submitted SOQ

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Tools: SOQ Screening Checklist

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Tools: SOQ Screening Checklist

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23 required line items.Most Important Line Item !!!

1Receipt. The SOQ was received on or prior to the deadline date and time stated in the RFQ. Refer to the SOQ Receipt Log.DATE:_______________ Time: _______________ AM/PM (circle one).


Tools: Non-Listed Categories (NLC) Screening Worksheet

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Yes No NLC DESCRIPTION & REQUIREMENTS

(Insert NLC information from RFQ here)

Task Leader's Name matched the name on the PTC?

Task Leader's Firm Name matched the name on the PTC?

Does the Task Leader (or PM or individual, etc.) have the required professional license, certifications, and/or trainings as listed under the NLC minimum requirements?

Do the description of experience & example(s) include enough detail to show that the experience is relevant to the type of services listed in the NLC?

Do the examples include both starting and ending dates and the total time shown demonstrate the required number of years of experience?




Does the Task Leader (or PM or individual, etc.) have the required professional license, certifications, and/or trainings as listed under the NLC minimum requirements?

Do the description of experience & example(s) include enough detail to show that the experience is relevant to the type of services listed in the NLC?

Do the examples include both starting and ending dates and the total time shown demonstrate the required number of years of experience?




NOTE: If a "NO" is checked, be sure you confirm with your service center manager

Solicitation 000000XXXX NLC ScreeningPrime Provider Name:

NLC Screener:Date:


Tools: TBPE /TBAE /TBPLS

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http://engineers.texas.gov/

http://www.tbae.state.tx.us/Home/Index

http://www.txls.state.tx.us/

Dependent on procurement process:


Tools: Consultant Certification Information System (CCIS)

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https://www.dot.state.tx.us/des/ccis/Sign_On.htm


Tools: CMBL/HUB Directory

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https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do


Tools: National Institute of Governmental Purchasing (NIGP) Codes

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http://www.nigp.org/

WorkCategory

No.Category Name

Screening NIGP Code

Detailed NIGP Codes

1.1.1 Policy Planning 925-XX 925-61925-61 - Land Development and Planning/Engineering

1.2.1 Systems Planning 925-XX 925-61925-61 - Land Development and Planning/Engineering

1.3.1Subarea/Corridor Planning

925-XX 925-61925-61 - Land Development and Planning/Engineering

1.4.1Land Planning/Engineering

925-XX 925-61925-61 - Land Development and Planning/Engineering

1.5.1 Feasibility Studies918-XX925-XX

918-46925-61

918-46 - Feasibility Studies (Consulting)925-61 - Land Development and Planning/Engineering

1.6.1Major Investment Studies

918-XX925-XX

918-46925-61

918-46 - Feasibility Studies (Consulting)925-61 - Land Development and Planning/Engineering


Tools: Texas Unified Certification Program (TUCP)

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Tools: North American Industry Classification Systems (NAICS)

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WorkCategory

No.Category Name

Applicable DBE NAICS Work Codes(Federal-funded projects only)

1.1.1 Policy Planning 541330

1.2.1 Systems Planning 541330

1.3.1 Subarea/Corridor Planning 541330

1.4.1 Land Planning/Engineering 541330

1.5.1 Feasibility Studies 541330

2.1.1 Traffic Noise Analysis 541330 or 541620


Tools: Administrative Qualifications Status

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http://ftp.dot.state.tx.us/pub/txdot- info/des/cco/professional_services/qualified_firms.pdf

ADMINISTRATIVE QUALIFICATION STATUS

Firm Legal Name Only (No DBA Names)

Non-Engineering Firms (NEF)

Safe Harbor Rate for Federal Contracts Effective Date

Established Rate for State Contracts for Engineering Firms

Effective Dates of Administrative Qualification Based on FY 2015 Information

Effective Dates of Administrative Qualification Based on FY 2016 Information


Evaluation of Statement of Qualifications (SOQ)

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Evaluation of SOQ: Administrative

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Item Requirements

1 Receipt2 Copies3 Preclusion4 Core Team Restrictions5 General Attachments6 Cover Page. Certifications7 Cover Page. Project Manager information8 Cover Page. Validation

21Subprovider Contact Information (for use with Federal process)

22 NLC Qualifications Template (if applicable)23 Overall Consistency

Request for Qualifications (RFQ)

Submitted SOQ

SOQ Screening Checklist

NLC

TBPE / TBAE / TBPLS

PTC

SOQ Administrative Requirements - Evaluation Items Tools for Evaluation


Evaluation of SOQ: Project Team Composition (PTC)

30


Submitted SOQ


CCIS

CMBL / HUB

ADMINISTRATIONQUALIFICATION

TUCP

PTC

NAICS

SOQ PTC Requirements - Evaluation Items Tools for EvaluationItem Requirements

9 Project Team composition form (PTC)

10 PTC – HUB GOAL

11 PTC. HUB Certification

12 PTC. NIGP codes

13 HUB Subprovider Plan.

14 PTC – DBE GOAL

15 PTC – DBE GOAL. TUCP

16 PTC – DBE GOAL. NAICS

17PTC. Administrative Qualification - Summary Page (Comprehensive, Streamlined, or Accelerated Process)

18 PTC Admin Qual - Summary Page (Federal Process)19 PTC. Project manager

20 PTC. The individual task

23 Overall Consistency


Evaluation of SOQ: Historically Underutilized Business (HUB)

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Submitted SOQ


CMBL / HUB

PTC

SOQ HUB Requirements - Evaluation Items

Tools for Evaluation

Item Requirements10 PTC – HUB GOAL

11 PTC HUB Certification

13 HUB Subprovider Plan.

23 Overall Consistency


Evaluation of SOQ: Disadvantaged Business Enterprise (DBE)

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Submitted SOQ


TUCP

PTC

NAICS

SOQ DBE Requirements - Evaluation Items Tools for Evaluation

Item Requirements14 PTC – DBE GOAL

15 PTC – DBE GOAL. TUCP

16 PTC – DBE GOAL. NAICS23 Overall Consistency


Evaluation of SOQ: Meets or Does Not Meet

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Screening Determination MeetsDoes Not

Meet

The SOQ MEETS / DOES NOT MEET the minimum qualifications as specified in the RFQ.

Procurement Engineer

REVIEW/APPROVAL:___________________________________________________________

(Sign and date)

Service Center Manager

REVIEW/APPROVAL:___________________________________________________________

(Sign and date)

Final Step: Determination


Conclusion: Review of SOQ Screening Process

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Contract SpecialistConsultant

Selection Team Member(s)

Procurement Engineer Service Center Manager

Submitted SOQ Received

Submitted SOQ Logged

Verifications of Receipt

SOQ Closes SOQ Closes SOQ Closes

Report of Total Responses Report of Total Responses Report of Total Responses

SOQ Screening by CS

NLC Screening NLC Screening NLC Screening

SOQ Packet prepared for Final

Report of Meets and Does Not Meet

Report of Meets /Does Not Meet Report of Meets/Does Not Meet

Final SOQ Review and Signature Final SOQ Review and Signature

Validation by PEPS Director Validation by PEPS Director

Long List established

Consultant Notifications for DQ

Records Retention

SOQ Eval. & Scoring

SOQ Evaluation & ScoringSOQ Evaluation & Scoring

(optional)


SOQ Screening

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Dallam Sherman Hansford Ochiltree Lipscomb

Hartley Moore Roberts Hemphill

Oldham Potter Carson Gray Wheeler

Deaf Smith Randall Armstrong DonleyCollings-worth

Parmer Castro Swisher Briscoe Hall

Bailey Lamb Hale Floyd Motley

Dickens King KnoxHockleyLubbock

Crosby

GarzaLynnTerryYoakum

Gaines Dawson Borden Scurry Fisher Jones

Kent Stonewall HaskellThrock-morton

Baylor

Wilbarger Wichita

WICHITAFALLS

Clay

Archer

YoungJack

Howard Mitchell NolanTaylor Callahan Eastland

Glasscock Sterling Coke Runnels

ReaganIrion

Cooke Grayson Fannin

Lamar

Delta

Red RiverPARIS

Bowie

Wise Denton CollinHunt Hopkins

RainsWood Upshur

Marion

Cass

Titus

Mor

ris

Camp

ATLANTA

Harrison

Smith

VanZandt

Henderson TYLER

Rusk Panola

AndersonCherokee

Freestone

DallasDALLAS

Rockwall

Palo Pinto

Parker Tarrant

Shelby

SabineHoustonLUFKIN

Angelina

TylerPolk

Trinity

Jasp

er

New

ton

SanJacinto

Walker

Leon

Navarro

Ellis

Hardin

FORTWORTH

Erath

Hood Johnson

Hill

BosqueMc

LennanHamilton

Coryell

Bell

Falls

WACO

RobertsonMadison

MilamBrazos

Grim

es

Burleson

BRYAN

WashingtonLee

Austin

FayetteHarris

Montgomery Liberty

BEAUMONTOrange

Jefferson

ChambersHOUSTON

FortBend

Brazoria

Matagorda

Wharton

Colorado

LavacaGonzales

Dewitt

YOAKUM

Jackson

Victoria

Calhoun

Goliad

Bee Refugio

Karnes

LiveOak

JimWells

SanPatricio

Nueces

CORPUSCHRISTI

Kleberg

Kenedy

Willacy

Hidalgo

BrooksJim

HoggZapata

Starr

PHARR

Duval

Webb

LAREDO

La SalleDimmit

Zavala Frio Atascosa

McMullen

Guadalupe

Wilson

Bexar

MedinaUvalde

Real Bandera

Kerr

Kendall

Gillespie Blanco

Kinney

SANANTONIO

Edwards

Sutton Kimble

Mason LlanoBurnet

Williamson

Travis

AUSTIN

BastropHays

CaldwellComal

Brown Comanche

BROWNWOOD

Coleman

Mills

McCulloch

San Saba Lampasas

Concho

Menard

SANANGELO

Schleicher

TomGreen

Andrews Martin

Midland

Pecos

Ector

CraneWard

WinklerLoving

Crockett

Val Verde

Upton

Terrell

ReevesCulberson

Jeff Davis

Brewster

Presidio

Hudspeth

El Paso

EL PASO

ODESSA

LUBBOCK

AMARILLO

ABILENE

Cottle Foard

CHILDRESS

Fran

klin

Cameron

QUESTIONS?


Contact Information

36

Joe McCarthyTxDOT| PEPS Fort Worth Service Center(817) [email protected]

Joe McCarthyTxDOT| PEPS Fort Worth Service Center(817) [email protected]

statement of qualifications (soq) screeningqualification tucp ptc naics soq ptc requirements -...

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