State Subsidy Overview – The Subsidy Merry-Go-

RoundPresented by:

Barbara MazichChief, State Subsidy SectionSchool Finance DivisionLabor, Education and Community Services

Voice: (717) 783-9009

Facsimile: (717) 787-3593E-mail: bmazich@state.pa.us

2003 Unipay Schedule

Month Treasury Payment DateJanuary - Unipay 01/30/2003

February – Non-Public 01/31/2003February – Unipay 02/27/2003March – Unipay 03/27/2003April – Unipay 04/24/2003May – Unipay 05/29/2003June 1st – Unipay 05/30/2003June – Unipay 06/26/2003July – Unipay 07/31/2003August – Non-Public 08/01/2003August – Unipay 08/28/2003September – Unipay 09/25/2003October – Non-Public 10/01/2003October – Unipay 10/30/2003November – Unipay 11/28/2003December – Unipay 12/26/2003

2003 Social Security Schedule

Month Treasury Payment DateJanuary 01/02/2003February 02/06/2003March 03/06/2003April 04/03/2003May 05/01/2003June 06/05/2003July 07/03/2003August 08/07/2003September 09/04/2003October 10/02/2003

November 11/06/2003December 12/04/2003

2003 Retirement Schedule

Month Treasury Payment Date

March 03/18/2003

June 06/16/2003

September 09/16/2003

December 12/16/2003

Monthly Payment Cycle

• JulyApproved Private SchoolsAuthority Rental and Sinking FundsIntermediate Unit OperatingSchool Employees’ Social SecuritySpecial Education

• AugustApproved Private SchoolsAuthority Rentals and Sinking FundsBasic Education FundingReimbursement of Charter SchoolsIntermediate Unit TransportationIntermediate Unit Special EducationNonpublic School ServicesSchool Employees’ Social SecuritySchool District TransportationVocational Education

• SeptemberApproved Private SchoolsAuthority Rentals and Sinking FundsLicensed Practical NursingSchool Employees’ Social SecuritySchool Employees’ RetirementSpecial Education

• OctoberApproved Private SchoolsAuthority Rentals and Sinking FundsBasic Education FundingReimbursement of Charter SchoolsNonpublic School ServicesSchool Employees’ Social SecuritySchool District TransportationVocational Education

Monthly Payment Cycle

• NovemberApproved Private SchoolsAuthority Rentals and Sinking FundsIntermediate Unit Special EducationSchool Employees’ Social SecuritySpecial Education

• DecemberApproved Private SchoolsAuthority Rentals and Sinking FundsBasic Education FundingReimbursement of Charter SchoolsLicensed Practical NursingNonpublic TransportationSchool Employees’ Social SecuritySchool Employees’ RetirementSchool District TransportationVocational Education

• JanuaryApproved Private SchoolsAuthority Rentals and Sinking FundsIntermediate Unit OperatingIntermediate Unit TransportationSchool Employees’ Social SecuritySpecial Education

• FebruaryApproved Private SchoolsAuthority Rentals and Sinking FundsBasic Education FundingReimbursement of Charter SchoolsNonpublic School ServicesSchool Employees’ Social SecuritySchool Performance IncentivesTechnology for Nonpublic SchoolsVocational Education

Monthly Payment Cycle

• MarchApproved Private SchoolAuthority Rentals and Sinking FundsLicensed Practical NursingSchool Employees’ Social SecuritySchool Employees’ RetirementSchool District TransportationSpecial EducationVocational Education

• AprilApproved Private SchoolsAuthority Rentals and Sinking FundsBasic Education FundingReimbursement of Charter SchoolsPayment in Lieu of TaxesSchool Employees’ Social SecurityVocational Education

• MayApproved Private SchoolsAuthority Rentals and Sinking FundsIntermediate Unit TransportationSchool Employees’ Social Security

• June 1st

Basic Education FundingReimbursement of Charter SchoolsIntermediate Unit Special EducationVocational Education

Monthly Payment Cycle

• JuneApproved Private SchoolsAudit Adjustments/Subsidy RevisionsAuthority Rentals and Sinking FundsCharter School Nonpublic TransfersCharter School Transitional FundingHomebound EducationLicensed Practical NursingNonpublic TransportationSchool Employees’ Social SecuritySchool Employees’ RetirementSchool Improvement GrantsSchool District Special EducationSchool District TransportationTuition for Orphans and Children Placed in Private Homes

How will I receive notification of State Subsidy Payments?

• Through a Penn*Link letter.

• If not connected to Penn*Link, you will receive a letter through the mail.

• Through the Financial Accounting Information (FAI) System.

FAIVB88 Department of Education PAGE 1

SFD-School Finance Division 07/08/2002

Requested Transfer Date: 07/10/2002

**Attn: Superintendent/Director/Business Manager/Program Coordinator**

**Forward this information immediately to your business office**

**Payments are disbursed individually by the total of each VT Nbr.**

Payee - Depository -

I am a No Name SD Unknown Bank NA

AUN: 123456789 ACH NUMBER: 123456789

123 Fern St BANK ACCT: 123-4567

No Where, PA 16101-2596

SCH School

Project Description VT Nbr Payment Amt REV CFDA Year

__________ _________________ ________ ______________ ____ ______ _________

725 Social Security $57,703.00 7810 2002-2003

22000001 $57,703.00

TOTAL: $57,703.00

*Questions concerning payment information should be directed to the

appropriate program office(s). If you have any changes or corrections

to the information concerning your deposit and/or account number

Please call the Division of School Finance at 717-783-9102

Failure to do so may delay transfer of funds.

*Note: It is your responsibility to contact the automated clearing

house coordinator at your bank to verify that the transfer of funds

did occur as listed.

What notification do I receive when a payment is reduced?

• A Penn*Link letter, also referred to as a “deduction letter”, is sent every time a payment is reduced.

February Unipay***FORWARD THIS INFORMATION TO YOUR BUSINESS OFFICE ***

 NO NAME SDPO BOX 123NO WHERE, PA 12345-1234SCHOOL CODE: 1-23-45-567-9

  

ATTN: SUPERINTENDENT------------------------------------

 The following breakdown is a summary of your 02/28/2002 Basic Education Funding payment and deductions. The account code information may be used to record the proper entries to your accounting system. 

Payment Account Amount Code

---------- ------------ February Basic Education Funding $ 555,555.00 Cr 7110  Less Deductions:  Incarcerated Education Revisions $ 1,000.00 Dr 1441-561  Tuition Transfer $ 3,000.00 Dr 1000-562  PRRI Revision $ 2,000.00 Dr 5130-880 Net Payment Amount $ 549,555.00 Dr 0101 

The above tuition transfer amount may involve several Charter Schools. If you have any questions concerning this deduction or supporting documentation, please call the Division of Subsidy Data and Administration at (717) 787-5423.

 If you have any questions concerning the account code, please call the School Finance Division at (717) 783-9009.

How and When Should Schools Report Bank Changes?

• Bank Changes should be submitted to the Comptroller’s Office approximately one month prior to the requested effective date. Requests must be in writing, and can be submitted by completing and faxing a Banking Information Change Form to (717) 787-3593.

• A form can be obtained from the website www.pde.state.pa.us/school_acct

Financial Accounting Information (FAI) System

• User registration request via ePDE Web portal

• ePDE help desk (717) 783-6788.

What information can I obtain on FAI?

• Project Information

• Quarterly Reconciliation of Cash on Hand

• Payment Detail Information (10 years)

• Audit Confirmation Reports

Where do I go for Labor, Education, and Community Services, Comptroller Office

Updates?

To the Website Address: www.pde.state.pa.us

• K-12 Schools

• Finances

• School Accounting