state share of instruction

UNIVERSITIESFY 2014

May 2013

State Share of Instruction

State Share of Instruction

Overall allocations determined by Governor & Legislature

Cost-Based Model

Distributive or Rationing Formula

Based on 3-year averages (starting FY14)

Components and Sources

Main Components: Degrees

At-Risk Component Course Completions

At-Risk Component Set-Asides

Doc Med

Earmarks POM Access Challenge

Major Players: End of Term processes CN File SN File CI File DC File FF File FX File CX File

University Main Campus SSI Distributions

2013 2014 2015*

Course Completions

~58.0% 28.0% 30.0%

Degrees 20.0% 50.0% 50.0%

Medical Set-Asides

8.6% 8.6% 7.9%

Doctoral Set-Asides

12.9% 12.9% 11.8%

Earmarks < 1% < 1% < 1%

Stop-Loss 96% Stop-Loss NO Stop-Loss NO Stop-Loss NOTE: In FY15 the allocations and distribution formula for university main and regional campuses are combined, and the apparent percentage differences in the Set-Asides are a reflection of that increased overall allocation. The allocation is combined in FY14 as well (with an earmark for the regional campuses) but this distribution shows the results separately because the formulas are still different.

University Regional Campus SSI Distributions

2013 2014 2015*

Course Completions

89.0% 100.0% 30.0%

Degrees 0.0% 0.0% 50.0%

Medical Set-Asides

0.0% 0.0% 7.9%

Doctoral Set-Asides

0.0% 0.0% 11.8%

Earmarks 11.0% 0.0% < 1%

Stop-Loss 96% Stop-Loss NO Stop-Loss NO Stop-Loss NOTE: In FY15 the allocations and the distribution formula for university main and regional campuses are combined.

https://www.ohiohighered.org/hei

Processes & Utilities – Provides Explanations of these Processes Course Inventory Expert System Download Your Institutions Data (IPEDS) End-of-Term Process Resource Analysis Subsidy FTE Enrollment Success Points Process Selection of Degrees for SSI Process


Important Links Data Input Site (login required) Data and Reports File Submission Schedule Unrestricted Outputs Restricted Outputs (login required)

HEI Restricted Outputs

Academic Calendar Administration Liaisons Only (use for Liaison administrative functions)

End-of-Term (use to calculate Subsidy FTE and to finalize the term)

Subsidy Process/Success Challenge/Resource Analysis

Mobility Tracking Query Restricted Queries (choose from several restricted queries) HEI Secure File Transfer

HEI End-of-Term Processing

Request End-of-Term Reports -- Creates Subsidy Eligible FTE Completed FTE At-Risk FTE Success Points (if applicable) Degrees (if applicable)

Review Reports Created!

Finalize End-of-Term Releases data for use in reports and queries

HEI Restricted Outputs

Academic Calendar Administration Liaisons Only (use for Liaison administrative functions)

End-of-Term (use to calculate Subsidy FTE and to finalize the term)


Mobility Tracking Query Restricted Queries (choose from several restricted queries) HEI Secure File Transfer


Subsidy FTE Query Unit record data of FTE

Subsidy Process Summary of Credit Hours

Eligible, Completed & At-risk (completed)Selection of Degrees for SSI Student Success Initiative

Summary of Success Points by TypeSuccess Challenge Query Resource Analysis Query Resource Analysis Cost Allocation reports

HEI Subsidy FTE Query

General Factors Fiscal Year, Term, Campus

Course Factors Subject field, Course Level, Subsidy Model Subsidy Eligible Switch Course Credit Attempted, Course Credit Completed

Student Factors Subsidy Eligible Status Rank, Major At-Risk Switch

HEI Subsidy Page

Total Enrollments by Source (Step 1)Total Enrollments by Reason for Exclusion

(Step 2) Ineligible students or courses… Audits

Total Enrollments by Method of Mapping to Subsidy Model (Step 4) Verification Table Match or not

Total Enrollments by Subsidy Model (Step 5)Journal Entry Transactions (Step 9)Final Report Total Enrollments by Model and

Source of Enrollments


Processes & Utilities – Provides Explanations of these Processes Course Inventory Expert System Download Your Institutions Data (IPEDS) End-of-Term Process Resource Analysis Subsidy FTE Enrollment Success Points Process Selection of Degrees for SSI Process

The Steps shown in these reports & processes are the steps outlined in the documents available here

Selection of Degree for SSI

DC Records by Level (Step 1)SSI Degree Sets by Level (Step 2)

Shows degrees & students by degree levelExcluded SSI Degree Sets (Steps 3 - 5)

Associate degrees earned on branches Doctoral de-funded by Review Process Multiple Degrees same student & level

Most costly is chosen for inclusion At Risk Degree Sets by Level (Step 6)

All & at-risk degree sets by levelSSI Degree Sets Summary (Step 7)

Total Number & At-risk by Level & Subject

HEI Resource Analysis Query

Select: Fiscal Year Unrestricted or Total Costs Institution Type, Institution(s), or Campus(es) Subject Field(s), Subject Code(s)… & Level(s) OR

Subsidy Model(s)Returns:

Instructor Compensation Costs for Student Services, Academic Support,

Institutional Support, Library… Student FTE Instructor Credit Hours

Model Cost

Courses are grouped into models Based on CIP code (Subject Field) and Level = Model

Costs are associated with models Costs are determined using a 6-year average Resource Analysis

Based on data reported by campuses FF, FX, & CX files

All costs are based on the STATEWIDE average

STEM Weights are added where appropriate

Reimbursement Cost for Completed FTE

N1622 * VLOOKUP($F1622, 'Model Cost'!$A$2:$I$27, 8, FALSE)

3 Year Average FTE by

campus & model

What to search for (e.g. Model

BES 4)

Table or array to search in the other worksheet

Column with the desired

values (Model Costs in

column H here)

Look for

exact matches only

This model cost is the statewide average cost, based on the last 6 years, calculated through Resource Analysis

This is in the subject level tab of the spreadsheet

Calculate SSI for Completed FTE for a model

$X$5764 *( T1622 / ($T$5764 + U$5764 )

Total allocation for that

component

Reimbursement cost at the given

school in the given model (see

previous slide)

Total sector reimbursemen

t cost of completed

FTE

Total sector reimbursement cost of at-

risk FTE

This (t3552/($T$5764 + U$5764 ) )gives the share of reimbursement cost attributable to a given

model at a given school

This ensures that the total amount allocated to completed FTE is distributed equitably based on the

college’s share of the total sector reimbursement cost for that component


Calculate SSI for Completed FTE for the school

SUM( IF ('subject level'!$C$6:$C$5760=$A10,‘ subject level'!$W$6:$W$5760))

If the condition

is true then Sum

Condition: The cell in column C for the given row in the subject level tab must match cell A10

in this tab

Values to be summed (Values in column W will be included IFF

column C in that row in the subject level tab matches cell

A10 in this tab)

This sums by campus all of the SSI calculated by campus and model in the previous formula

This is in the UM & UB summary tab of the spreadsheet

At-Risk Add-On for Course Completion FTE

2 Factors: Financially at-risk Academically at-risk

At-Risk Rate: Percentage of Completed

FTE associated with at-risk students

By campus & model

At-Risk Weight: Percentage of Completed

FTE associated with at-risk students

By model – statewide (UM & UB only)

The At-Risk rate, weight, and index exclude Med and other grad (level D, M, or P) FTE & apply only to UM and UB campuses

At-Risk Index: Campus specific Measure of how at-risk

the campus’s population is

At-Risk Rate

SUM(IF (('enroll at risk'!$C$6:$C$479 = C1622) *

If the condition is true then Sum

Array or table to search in the other worksheet

(enroll at risk)

Value to search for (campus

code) And

('enroll at risk'!$Y$6:$Y$479=F1622), 'enroll at risk'!$Z$6:$Z$479

Array or table to search in the other worksheet (enroll at

risk)

Value to search for

(model)

Values to be summed IFF the conditions are met (Percentage of completed FTE associated with at-risk students by institution & model)


At-Risk Weight

SUM( IF ('enroll at risk'!$X$487:$X$499=F1622,'enroll at risk'!$Z$487:$Z$499))

If the condition

is true then Sum

Condition: The cell in column X for the given row in the enroll at risk

tab must match cell F1622 in this tab

(model)

Values to be summed (Percentage of Completed FTE associated with at-risk students,by model but statewide (UM & UB only)

This is similar to the rate, but is statewide by model, not by institution and model. This shows, overall, the likelihood of FTE completion by at-risk students

compared to the likelihood of FTE completion by students not at-risk


At-Risk Index

SUM( IF ('enroll at risk'!$W$502:$W$539=C1622,'enroll at risk'!$AH$502:$AH$539))

If the condition

is true then Sum

Condition: The cell in column W for the given row in the enroll at risk

tab must match cell C1622 in this tab

(campus code)

Values to be summed (Weights for each at-risk category

combined with number of at-risk students in that category)

This is a reflection of the magnitude of the at-risk student population on a given campus, taking into account the

number of at-risk students in each category and the level of risk associated with that category. It is campus

specific.


At-Risk Add-on FTE

O1622 * P1622 * Q1622 * N1622

At-risk Rate (by campus &

model) – At-Risk weight

(by model)At-Risk Index (by campus)

3-year average completed FTE

This add-on is then used in the calculation of the reimbursement cost for at-risk FTE. Then the

reimbursement cost and SSI are calculated in the same way as for completed FTE. At-risk FTE only include

completed FTE.


Degrees

Resident v. Non-resident Non-resident weighted at 0.25 in 2014

At-risk v. not at-risk Degrees 4 Factors for at-risk

Academic Financial Age Minority Status

16 categories

Non-resident degrees

(SUM(G4:I4)/3) * IF(B4="03",0.25, IF(B4="05", 0.25, 1)

3- year average of nonresident

degrees

If degree level = 03 then multiply

by 0.25, else

If degree level = 05 then multiply

by 0.25, else

Multiply by 1 (if degree level is not 03 or 05)

This weights out-of -state undergraduate degrees at 25% but does not modify out-of-state graduate degrees. This is

a placeholder until OBR has data to determine whether students remain in Ohio after graduation.

This is in the sl degrees tab of the spreadsheet

At-Risk for Degrees

At-Risk Weight for Degrees: Difference between graduation rates of at-risk

and not at risk students Statewide (UM & UB only), all subjects, all at-

risk categories 0.391

The At-Risk weight and index exclude Med and other grad (level D, M, or P) FTE & apply only to UM and UB campuses

Campus Index for Degrees: Campus specific Measure of magnitude of campus’s at-risk

populations Range from 1.06 to 2.17

Campus Index for Degrees

HLOOKUP (A4, 'degree index'!$B$60:$O$79, 20, FALSE

Looks in top row of table or array rather

than 1st column

What to search for

(e.g. Campus

code)

Table or array to search in the

other worksheet (degree index)

Column with the desired

values (Campus

index in 20th row of array)

Look for

exact matches only

This intends to be reflective of how at-risk (of not earning a degree) a campus’s population is

This is in the SL degrees tab of the spreadsheet

Degree Cost

Cost of Degrees is based on cost of courses taken Courses are assigned a model cost as discussed All costs are based on the STATEWIDE average Total cost of courses taken by all students earning that

degree in the 3 previous years are summed and averaged Students who have earned a small number of credits in the

USO are excluded form this calcualtion

STEM Weights are added where appropriate

“Reimbursement Cost” for Degrees

Cost of Degrees * 3 year average of # of grads per campus/degree level/subject combination

Non-resident degrees were already weighted by 0.25 when the average was calculated

At Risk Degrees are also multiplied by Campus Index for Degrees At-Risk Weight for Degrees

Calculate SSI for Degrees

$X$2 *( V4 / $Y$1042)

Total allocation

for that component

“Reimbursement cost” at the given school for the given

level, subject… (see previous slide)

Total sector “reimbursement cost” for all eligible degrees

This ensures that the total amount allocated to degrees is distributed equitably based on the college’s share of

the total sector “reimbursement cost” for degrees

This is in the SL Degrees tab of the spreadsheet

Doc Set-Aside

Specific percentage of overall allocation3 Components

Historic FTE (FY 14 -- 62.5%) 85% rule: as long as at or above 85% of base, get set

percentage Research (FY 14 -- 12.5%)

HHS funding weighted at 50% Based on share of total research dollars

Degrees (FY 14 -- 25%) Based on share of total PhD degree cost

Med 2-Aside

Specific percentage of overall allocation

3 Year Average of Medical Enrollments FTE based on enrollments by term not credit hours

For semester calendars each enrollment = 1/2 FTE For quarter calendars each enrollment = 1/3 FTE

Plan to treat Summer 2012 as a semester for all schools for Med 2

Major Changes in FY 15

Main and Regional Campus funding merged All UM and UB campuses will use same formula (similar to

UM formula for FY 14)Degrees

Associate’s Degrees at all UM and UB campuses are eligible for funding

Proportional or Fractional Degree Credits are introduced Individual at-risk weights for degree completion are used Out-of state degree costs are weighted at 0.5 for

undergraduate degrees if the graduate remains in Ohio Doc Set-Aside

55% enrollment, 30% degrees, 15% research

Major Changes for Degrees in FY 15

Proportional or Fractional Degree Credits are introduced Degree costs divided amongst institutions based on

courses taken at each institution “Bonus” to degree granting institution if total degree

costs are less than statewide average cost for that degree Typically when there are transfer in credits from outside

the USO, exam based credits … Degree selection will need to be done at OBR

Major Changes for Degrees inFY 15

Individual at-risk weights for degree completion are used Based on graduation rate of a particular category of at-risk

students compared to the graduation rate of students with no risk factors, leading to 15 individual at-risk weights.

Out-of state degree costs for undergraduate degrees Weighted at 0.5 IFF the graduate remains in Ohio

Must be employed or enrolled in a USO school Will use a rate so as not to delay funding of these degrees

state share of instruction

Documents

stoploss https

term reports

medical setasides

doctoral setasides

regional campuses

term processingrequestend

distribution formula

ssi processhttps