state of luxembourg: process foundation for gdpr · state of luxembourg: process foundation for...
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STATE OF LUXEMBOURG: PROCESS FOUNDATION FOR GDPRMINISTÈRE DE LA FONCTION PUBLIQUE ET DE LA RÉFORME ADMINISTRATIVE
ADMINISTRATION DU PERSONNEL DE L’ETAT/BUSINESS PROCESS MANAGEMENT OFFICE
APRIL 5, 2018
LUDWIG BALMER, HEAD OF IT
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• Organisation
• Prometa Framework overview
• GDPR: Our approach & Case study
• GDPR: Analysis & Toolbox (GlobApp)
• Conclusions
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AGENDA
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ORGANISATION
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• Administration belonging to the Ministère de la fonction publique et de la réforme administrative (MFPRA)
• State agent (civil servant) career management from recruitment to retirement• Recruitment management
• Compentences development management (hard and soft skill management)
• Career management
• Salary computation (active and retired population)
• HR data analytics management
• Organisation/process consulting• BPM deployment within ministries and administrations
ADMINISTRATION DU PERSONNEL DE L’ETAT (APE)
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BUSINESS PROCESS MANAGEMENT OFFICE (BPMO)
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CENTRAL BPMO
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• In charge to develop, maintain, manage and govern the Prometa Framework
• Platform, convention sets,
• In charge of the QA of customers works (administrations)
• Deliver projects to customers
BPMO central
AdministrationsMFPRA, ANS, ACD, AEV, TP, PJ, ADEM,
INAP…
Organisation du secteur public
Adm1
Prometa Unit
Prometa Unit
Prometa Unit
Adm2 Adm3
Business ProcessManagement Office local
• In charge to coach the ministries and administrations in their BPMO deployment
• Coaching for the deployment of local BPMOs
• Run the Prometa Service Desk 247-81234
• Deliver BPM/Prometa trainings (1 sess/month)
• …
Support, coaching, formation, projets
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PROMETA FRAMEWORKOVERVIEW
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PROMETA FRAMEWORK OVERVIEW
• Enterprise Business Architecture Management and Governance
• Governance/ BPM Project /EA
• Standard, methodologies
• Modelling/optimization
• Workflow/automation
• Monitoring
• Promet’Apps
• Interfaces
• User groups
• Practice Session
• Education (training)
• …
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PROMETA FRAMEWORK
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ARIS Architect & DesignerARIS
Connect
Enterprise Business Architecture Management Framework
Prometa
NextGen
PortalPrometa Actiflow
Promet’Apps
Ref’Apps / Glob’Apps
Prometa Spec
Run model-based forms and questionnaires
Run model-based home page environment
Run workflow thanks to ARIS BPMN 2.0
Write your spec. with ARIS and enrich your EA
Promat’Apps engine
Prometa => ARIS large plug-in
Prometa GDPRAddressing GDPR
PR
OM
ETA
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• https://joinup.ec.europa.eu/community/nifo/case/prometa-organisational-interoperability-framework-eservice-design-luxemburg
PROMETA FRAMEWORK
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CAPTURE AND CREATE ADDED VALUE
• Design, capture, inventory, structure, transform/export, execute, monitor, analyse (quering) …o Mid/long term perspectives (orga.,KM, Ch.Mgt, Risk Mgt…)
o Generate delivrables…
PROMETA FRAMEWORK PRINCIPLES
Prometa NextGenPortal …
Documentation, reporting
Apps engine
Workflow
Reporting, dashboarding, BI
…
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PROMETA FRAMEWORK USE CASES COVERAGE
As-Is/To-Be, process doc. (ISO procedure/quality handbook), Orga. doc (RASCI), BSC (balanced score card), Risk inventory/Assessment*, ERP Bluprinting, IT system Requirement doc. generation (Prometa Spec.)
Structured doc. generation (tendres,..)Online decision makers (RuleGen)Online forms for data collection to ext. system (Jira, OTRS, Odoo, ), Risk assessment forms, Incident mgt., User Guide generation (eLearningGen), Scenario-based exam generation (certif. context)…
Enriched BPMN 2.0 (BPMNx 2.0) for workflow, activity governance
Dashboard Dev. (process/non-process indicators), gov. dashboardBusiness/Enterprise architecture decision makingBI approach; process performance mgt., reporting
Modelling
Modellingfor documentation
Promet’Appsmodelling
Execution
Monitoring
Modellingfor execution
Promet’Appsexecution
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PROMET’APPS - CONCEPT
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Model Deploy Run
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PROMET’APPS
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GDPROur approach & Case study
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HISTORY AND APPROACH
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• Different entry points for content and GDPR centric approachoOrganisation
oProcesses
o Information systems
oData
oProducts
o Legal entities
oRisks
• Each view can have multiple layers
• Different GDPR contents available to enrichApplications, Products, Data, Site, …o ie: Security, audit, data transfer, …
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PROMETA GDPR CONVENTIONS
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PROMETA GDPR CONVENTIONSAPPLICATIONS
REGULATIONSRISKS
PROCESSES
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PROMETA GDPR CONVENTIONS
Key GDPR dimensions
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DATA IMPORT
ARIS
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CASE STUDY – XXX
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CASE STUDY – XXX
GDPR view of processing
All objects contain all GDPR related necessary information to :• perform assessments• describe/provide the revelant information to the user/reader• be used to generate GDPR reports (via Aris .js)• Hyperlink to online legal base• …
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GDPRAnalysis & Toolbox (GlobApp)
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• Different possibilities of analysis are proposed to search information based on models:oAutomatic creation of matrix
oDetailed analysis based on specific search in the portalo Usage of a GlobApp
oNavigation o Via drill down for detailed viewPar les assignements pour avoir le détail d’un objet
o By where used list
• Possibility to analyze all applications and all processesoUsing a central repository, for an administration, provides integrated on applications
and processes
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ANALYSIS
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• Matrix activities/dataoAutomatically generated in ARIS
oProvide an aggregatd view on all data usage
• Grouping of data that are GDPR relevant
• Searching fields in ARIS and in the portal
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ANALYSIS
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• Standard queries are definedto find GDPR relevant items
• Recherches sur :o Applications
o Data
o Activities
o ...
• Filtering possibilities
• ID card creation for GDPRo Affichage de tous les éléments
pertinents sur un seul écrano Attributs
o Input / ouput
o …
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ANALYSIS – PROMETA GLOB’APPFor staff that do not have access to GDPR
governance dashboard
HTML page generation based on model
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ANALYSIS – PROMETA GLOB’APP
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ANALYSIS – PROMETA GLOB’APP
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GDPR FP.GOV DASHBOARD
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GDPR FPGOV DASHBOARD
Accessing all dimensions
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CONCLUSIONS
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ECOSYSTEM IN SHORT
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• (ARIS) Best approach to enrich existingmodelling contentoGDPR perspective beside existing models(process detail with all GDPR revelantdimensions)
• No additional tool requires (just the ARIS suite)
• Quick approach to provide results• Easy to interface with ARIS Analytics/otherBI platform to exploit the full value of the modeling (models, objects and relations/connections…)
TAKE AWAY
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