state of connecticut project costing (pc) and customer contracts (ca) reporting
TRANSCRIPT
![Page 1: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/1.jpg)
State of Connecticut
Project Costing (PC) and
Customer Contracts (CA)Reporting
![Page 2: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/2.jpg)
2
Agenda
• Introduction: Sue Maheux
• Project Costing Reports: Tom Vaughan/Bonnie Soucy
• Customer Contracts Reports: Vanessa Hoang
• EPM Reports: Barbara Jacius
![Page 3: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/3.jpg)
3
• Projects: identifiers for cost collection and for monitoring status of a product or service
• Customer Contracts: agreements between a state agency and the customer that they are billing
![Page 4: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/4.jpg)
4
• Analysis Types: identify different types of transactions, such as budget amounts, actual costs, and billed costs.
![Page 5: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/5.jpg)
5
Analysis
Types
![Page 6: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/6.jpg)
6
Commonly Used Analysis Types
Analysis Type Description Use
ACT Actuals Accounts Payable Voucher
BAJ Billing Adjustment Billing Invoice
BD1 Total Cost Budget Commitment Control Budget Journal
BIL Billable Amount CA-Billable row created via pricing
BLD Billed Amount Billable to Billed row via finalization
CCA Commitment Adjustment Purchasing-Balance on closed PO
COM Commitment Including PO & Sub Contract Purchasing-PO Encumbrance
CRV Commitment Reversal Purchasing-PO Encumbrance reversal
FRG Fringe Allocation Allocations-Reallocate Fringe
GLE General Ledger Expense General Ledger Adjustment (5% Acct)
GLR General Ledger Revenue General Ledger Adjustment (4% Acct)
IKE In Kind Expenses Capture Shared Expense
OLT Over Limit CA-Billable row exceeds Contract limit
PAY Time & Labor Actual Payroll-Earnings & Fringe expenditure
REQ Requisitions E Pro-Requisitions
REV Revenue AR–Applied Payments
RRV Requisition Reversals E Pro-Requisition Reversal
![Page 7: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/7.jpg)
7
• Analysis Groups: Analysis Types are grouped to define relationships in order to analyze project costs
![Page 8: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/8.jpg)
8
Notice the Analysis Group Options – Perform Multiplication
The CTENC (Encumbrance) example shows the PO Encumbrance (COM) less the Commitment Reversal or Voucher payment (CRV) less Commitment Adjustments or PO Closed balance of Commitment (CCA).
Example: a PO is created for $100; a voucher is created from the PO Receipt for $75; later the PO is closed. COM= $100, ACT= $75, CRV= $75, CCA= $25.
Based on the CTENC Analysis Group Multipliers the encumbrance balance is:minus $25 (CCA) plus $100 (COM) minus $75 (CRV) = $0
![Page 9: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/9.jpg)
9
• Project Transaction Table (PROJ_RESOURCE): the main record that gets populated by feeder modules with transactional data. Transaction rows contain the quantity and amounts associated with each transaction and all of the identifying information that accompanied those costs.
• Summary Table (CT_PC_RPO): custom summary record of PROJ_RESOURCE to help with performance. This is the main record used for most of the Project Costing Core-CT Reports.
![Page 10: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/10.jpg)
10
Transaction Data on PROJ_RESOURCErefreshed daily: displayed by day
Transaction Data on CT_PC_RPOrefreshed daily: summarized by month
![Page 11: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/11.jpg)
11
Project Data by Analysis Group(s) Report: displays project financial data by one or several analysis groups
Flexible Analysis: analyzing a project’s costs at different levels
PC and GL Reconciliation Report: displays any discrepancies between Project Costing and General Ledger expenses
PC and KK Reconciliation Report: displays any discrepancies between Project Costing and Commitment Control
Project Payroll Costs Report: displays project payroll data by employee and accounting date
Recommended PC Reports
![Page 12: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/12.jpg)
12
Project Data by Analysis Group ReportProject Costing> Core-CT Reports> Project Data by Analysis Group
![Page 13: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/13.jpg)
13
Project Data by Analysis Group Report
![Page 14: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/14.jpg)
14
Project Data by Analysis Group Report
![Page 15: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/15.jpg)
15
PDF Format
![Page 16: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/16.jpg)
16
CTAVL Analysis Group – w/o REV
![Page 17: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/17.jpg)
17
CTAVL Analysis Group – with REV
![Page 18: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/18.jpg)
18
Project Data by Analysis Group Report including REV rows
![Page 19: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/19.jpg)
19
Click the project tree folder to view DOT Project Trees and Tree Levels.
Project Data by Analysis Group: by Project Tree
![Page 20: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/20.jpg)
20
Project Data by Analysis Group using CT_Account to Capture Expenditures
![Page 21: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/21.jpg)
21
Project Data by Analysis Group showing CT_Account Tree results
![Page 22: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/22.jpg)
22
Project Data by Analysis Group: Date Impact
![Page 23: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/23.jpg)
23
Project Data by Analysis Group-CRV date issue
![Page 24: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/24.jpg)
24
Project Data by Analysis Group-CRV date issue resolved by dating to end of fiscal year
![Page 25: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/25.jpg)
25
Flexible Analysis
Project Costing > Flexible Analysis Template
![Page 26: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/26.jpg)
26
Flexible Analysis Template
![Page 27: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/27.jpg)
27
Flexible Analysis
Project Costing> Interactive Reports> Flexible Analysis
![Page 28: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/28.jpg)
28
Flexible Analysis
![Page 29: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/29.jpg)
29
Flexible Analysis
![Page 30: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/30.jpg)
30
Flexible Analysis
![Page 31: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/31.jpg)
31
Flexible Analysis
![Page 32: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/32.jpg)
32
Flexible Analysis
![Page 33: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/33.jpg)
33
PC to GL Reconciliation Report
Select Summary Record
Project Costing> Core-CT Reports> PC v/s GL Reconciliation
![Page 34: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/34.jpg)
34
CSV Version of PC to GL report
![Page 35: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/35.jpg)
35
PDF Version of PC to GL report
![Page 36: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/36.jpg)
36
PC to GL Reconciliation EPM queries
CT_PC_TO_GL_LEDGER
CT_PC_TO_GL_PROJ_RES
• Use these EPM queries to produce transaction details. Compare results and isolate differences to resolve discrepancies found in the PC to GL Reconciliation Report.
![Page 37: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/37.jpg)
37
CT_PC_TO_GL_LEDGER
![Page 38: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/38.jpg)
38
CT_PC_TO_GL_PROJ_RES
![Page 39: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/39.jpg)
39
PC to KK (Commitment Control) Reconciliation Report
There is no Project Table Selection for this report. It runs off the Summary (CT_PC_RPO) record.
Project Costing> Core-CT Reports> PC v/s KK Reconciliation
![Page 40: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/40.jpg)
40
PDF Version of PC to KK report
Type: ENC PC Amount: 0.00 KK Amount: 1750.00 Difference: -1750.00
![Page 41: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/41.jpg)
41
PC to KK ReconciliationCSV Format
![Page 42: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/42.jpg)
42
PC to KK Reconciliation-Research Tips
Commitment Control> Review Budget Activities> Budgets Overview: select ledger, appropriate chartfield combinations, drill down into each account.
Purchase Orders> Reports> PO Balance Report: compare the Purchase Order to the Commitment Control Ledger
EPM Query: CT_CORE_FIN_PO_DSTRB_KK_AUDIT
![Page 43: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/43.jpg)
43
Project Payroll Costs Report
![Page 44: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/44.jpg)
44
Project Payroll CostsProject Costing> Core CT Reports> Project Payroll Costs
![Page 45: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/45.jpg)
45
Project Payroll Costs
![Page 46: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/46.jpg)
46
Recommended Customer Contracts Reports
• Project Billable Summary
• Active Contracts Limit Management Report
![Page 47: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/47.jpg)
47
Project Billable SummaryProject Costing> Core-CT Reports> Project Billable Summary
![Page 48: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/48.jpg)
48
Project Billable Summary
![Page 49: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/49.jpg)
49
Project Billable Summary: Non-DOT Specific
![Page 50: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/50.jpg)
50
Project Billable Summary: Non-DOT Specific
![Page 51: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/51.jpg)
51
Active Contracts Limit Management Report
Customer Contracts> Reports> Limit Amount
![Page 52: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/52.jpg)
52
Active Contracts Limit Management Report: Remaining
![Page 53: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/53.jpg)
Active Contracts Limit Management Report: Excess
![Page 54: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/54.jpg)
54
Active Contracts Limit Management Report: Excess
![Page 55: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/55.jpg)
55
EPM Overview
PROJECT_ID ACTIVITY_IDRESOURCE_TYPERESOURCE_CATEGORYRESOURCE_SUB_CATBUSINESS_UNIT_PCANALYSIS_TYPE
Projects Fields Available on all major Financial Reporting tables:
![Page 56: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/56.jpg)
56
EPM: Project Costing Queries
![Page 57: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/57.jpg)
57
EPM Customer Contracts
![Page 58: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/58.jpg)
58
EPM Query Modification
![Page 59: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/59.jpg)
59
• Project Financial Management Report -This report is used by Project Costing agencies to provide a summary of historical & current expenditures together with cumulative budget and available balance.
• Project Incremental Cost -This report is for DOT use only. The report is used by DOT to meet its legislative mandate to report Special Tax Obligation Bonds set forth in P.A. 05-4, Section 18. It provides information on any Project Incremental Cost (cost overrun) for transportation projects financed with Special Tax Obligation Bonds in the five years preceding the date of the report.
• Project Approval Statistics (DOT USE ONLY)- This report is for DOT use only. DOT is the only project costing agency to configure workflow approval events.- This report also provides detail data by project including project ID, project description, date event created, date event approved and number of days between creation and approval. The report can be run for a single event or a range of events.
• Project Forecast- The Project Forecast report is intended to serve as a high level estimate and analytical report providing the user an opportunity to see the current funding levels based on the previous 12 month spending pattern. The report provides an average of payroll and/or non payroll related expenses that were incurred during a rolling 12 month period, retroactive 365 days from the date the report is run. The report displays project forecast data and can be used to determine whether or not a project budget is funded at sufficient levels for the next 30, 60, 90, 120, 150 or 180 days. This information is meant to function as an “early warning” for funding requests between the agency and the funding source for the project, usually the federal government.
• Project Estimate Mod Approval Request- This report is used by the Department of Transportation to review and to obtain required signed approval(s) of project estimate revisions. This report provides project attributes, including project manager, project location, estimates by activity, fund and SID for the current estimates, regardless of the pending event and for the most recent prior approval of specific events, based on parameter selections made by the user.
Other Project Costing Core-CT Reports
![Page 60: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/60.jpg)
60
User Productivity Kit (UPK)
![Page 61: State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting](https://reader035.vdocuments.mx/reader035/viewer/2022062318/5518b962550346881f8b52af/html5/thumbnails/61.jpg)
61
User Productivity Kit