state civil service rules
TRANSCRIPT
StateofLouisianaStateCivilServiceCommission
BatonRouge,La.
StateCivilService
RulesEnactedpursuanttotheauthorityvestedintheStateCivilServiceCommissionbyArticleX,Section10,oftheConstitutionoftheStateofLouisiana.
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StateCivilServiceRulesTheStateCivilServiceRulesgovernpersonnelpracticesandarebindingforstateclassifiedemployeesinallstateagenciesanddepartments.TheseRulesareadoptedandamendedinopenhearingsbytheStateCivilServiceCommission.AuthorityfortherulesisderivedfromArticleXoftheLouisianaStateConstitution.
TableofContentsChapter1:Definitionsoftermsusedintherules......................................................................................................4Chapter2:CivilServiceCommission—powers,publicmeetings,proceduresforadoptingandamendingtherules,etc......................................................................................................................................................15Chapter3:DutiesoftheDirectorofCivilService...................................................................................................22Chapter4:Classifiedandunclassifiedpositions.....................................................................................................25Chapter5:Classificationplan—allocationofpositions,reallocations,businessreorganizations,jobcreations,jobspecificationsandjobevaluation..............................................................................................27Chapter6:Payrules(forpromotion,demotion,reallocation,details,performanceadjustments,etc.)..............................................................................................................................................................................................33Chapter7:Examinationsandeligiblelists;non‐competitivejobs..................................................................48Chapter8:Certificationofeligibleapplicantsandtypesofappointments..................................................49Chapter9:Probationaryperiod.....................................................................................................................................50Chapter10:PerformanceEvaluationSystem(effective7/1/2012)..............................................................52Chapter11:HoursofWork,Annual,SickandOtherFormsofLeave............................................................58Chapter12:Discipline;CorrectiveActions;Separations.....................................................................................71Chapter13:CivilServiceappeals...................................................................................................................................75Chapter14:Prohibitedactivities...................................................................................................................................92Chapter15:EffectingandReportingActions...........................................................................................................95Chapter16:Investigations................................................................................................................................................99
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Chapter17:Layoffavoidancemeasures,layoffsandpostlayoff..................................................................105Chapter18:TransitionRules........................................................................................................................................116Chapter19:Transitiontonewpaystructure........................................................................................................117Chapter20:Pilotoftransactionapprovalchanges.............................................................................................121Chapter21:Overtimeandovertimecompensation...........................................................................................122Chapter22:Requirementsforfillingjobvacancies............................................................................................126Chapter23:Appointments............................................................................................................................................131Chapter24:Transferofgovernmentalfunctionsandacquisitions.............................................................137
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Chapter1:DefinitionsoftermsusedintherulesThefollowingwordsandphraseswhenusedintheseRulesshallhavethefollowingmeaning—
1.1'AbandonmentofPosition'meansthedesertionbyaClassifiedemployeeofhisposition.
1.1.1RepealedeffectiveJuly1,2010.
1.1.2'Action'meansapersonneltransactioneffectingachangetoapersonsemploymentortoaposition.
1.2'Allocation'meansthedeterminationofthejobtitleforaposition.
1.3RepealedeffectiveJanuary1,1975.
1.3.1'AnnualLeave'isleavewithpaygrantedanemployeeforthepurposeofrehabilitation,restorationandmaintenanceofworkefficiency,ortransactionofpersonalaffairs.
1.4'AppointingAuthority'meanstheagency,department,board,orcommission,andtheofficersandemployeesthereofauthorizedbystatuteorbylawfullydelegatedauthoritytomakeappointmentstopositionsintheStateService.
1.5'Appointment'meansanofferbyanappointingauthoritytoaqualifiedpersonofemploymentinaclassifiedpositionandtheacceptanceofsuchoffer.
1.5.01'Article'or'CivilServiceArticle'meansArticleX,PartIoftheConstitutionoftheStateofLouisianaof1974,ratifiedbytheelectorateofLouisiana.
1.5.01.1'BasePay'meanstheemployee'shourlyrate(includingratewithinbasesupplement)andanysupplementalpayauthorizedbytheArticle.Basepayshallnotincludeanyovertime,perdiem,shiftdifferential,paymentinkind,premiumpay,one‐timelumpsumpayments,oranyotherallowanceforexpensesauthorizedandincurredasanincidenttoemployment.Forpurposesoftheserules,"pay"meansbasepay.
1.5.02'BaseSupplement'meansadditionalpayabovetherangemaximum,whenauthorizedbytheCommissionandapprovedbytheGovernorunderlimitingfactors(e.g.,byjobtitles,geographicareas,organizations,etc.)itdeemsappropriatewhenmarketandemploymentconditionsrequiresuchsupplementinordertomaintaincompetentandexperiencedstaff,whichistreatedasapartofbasepay.
1.5.1'BonaFideStudent'meansapersonenrolledinanaccreditedhighschool,collegeoruniversityintheState,orapersonenrolledinaState‐operatedtechnicalcollege,inasufficient
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numberofcoursesandclassesinsuchinstitutiontobeclassifiedasafull‐timeregularstudentunderthecriteriausedbytheinstitutioninwhichheisenrolled;orapersonenrolledinanoff‐campuscollegework‐studyprograminaproprietaryinstitutionofhighereducationasdefinedinSection102(b)oftheHigherEducationActof1965,asamended.LessthanfulltimestudentsmaybeconsideredforemploymentasbonafidestudentemployeesonlyforworkperformedundertheFederalWork‐StudyProgram.Abonafidestudentshallretainhisstatusduringbreaks,whichoccurinthecourseoforbetweensessions,includingsummerbreaks.Inaddition,collegesanduniversitiesmayemploytheirownfull‐timeandpart‐timestudentsasbonafidestudents.
1.5.2'Careerfield'meansanyoneofajobseriesorgroupofpositionsconsideredtohaveacloseoccupationalrelationshipandcategorizedassuchbytheDepartmentofStateCivilService.Acareerfieldshallincludeajobseries,orseriesofjobsthatwerecreatedtoprovideanaturalprogression.Thecareerfield(s)usedbyanagencyinalayoffshallbethecareerfield(s)intheofficialcareerfieldlistingasupdatedthroughthelatestTransmittalSheetdatedbeforethelayoffplanisreceivedbytheDepartmentofStateCivilService.
1.5.2.001'CareerProgressionGroup'meanstwoormorejobtitlesthathavebeenbandedintoadefinedgroup,typicallywithinthesamejobfamilyorseries.Movementisbasedonaconsiderationofperformance,competency,skill,dutyassignments,andexperience.
1.5.2.01'Cause'meansconductwhichimpairstheefficientororderlyoperationofthepublicservice.
1.5.2.1RepealedeffectiveFebruary16,2009.
1.5.3'ChangeinPosition'forthepurposeoftheperformanceappraisalratingsystem,meanseitheravoluntarydemotionortheassignmentofanemployeetoanotherpositioninthesameoradifferentjobwithsignificantlydifferentdutiesfromthoseofthepositionhepreviouslyheld,orthemovementofanemployeetoanotherpositioninanotheragency.
1.5.11'BusinessReorganization'isthestrategiceffortofanappointingauthoritytostructureorredesigntheresourcesofanorganizationalunittomoreefficientlyandeffectivelyachieveitsmission.Forpurposesoftheserules,businessreorganizationshallnotresultinareductionofthetotalnumberofemployeesintheorganizationalunituponimplementation.
1.6RepealedeffectiveJuly1,2010.
1.6.1RepealedeffectiveJuly1,2010.
1.7'ClassifiedPosition'meansanyofficeorpositionintheClassifiedService.
1.8'ClassifiedService'meansallpersonsholdingpositionsinstateserviceexceptthoseexemptedbyorunderSection2oftheArticle.
1.9'Commission'meanstheStateCivilServiceCommission.
1.9.01'CommutingArea'meansthatgeographicareainwhichemployeesaresubjectto
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competitionforalayoff.Itshallencompasseither:1)theparishoftheabolishedposition(s),or2)anexpandedareawhichwillbedefinedbytheagencyandwillconsistoftheparishoftheabolishedposition(s)plusoneormoreparishesborderingtheparishoftheabolishedposition(s).
1.9.02'Compensation'meansanysalary,wages,fees,specialpayconsiderations,oranyothercashpaymentdirectlytoanemployeeasaresultofservicerenderedinanyposition.Itshallnotincludereimbursementfortravelincurredintheperformanceofofficialdutiesnortheauthorizedassignmentsonutilizationofautomobiles,housesorothermovablepropertyofthestateorothergovernmentalentity.
1.9.1'ContinuingPosition'meansanofficeorpositionofemploymentintheClassifiedServicewhichreasonablycanbeexpectedtocontinueformorethantwelvemonths.
1.10'ContinuousClassifiedService'meanscontinuousemploymentinaclassifiedposition.Suchserviceincludesanyauthorizedleaveofabsence;aseparationbylayoffofnotmorethanoneyearwhenreemploymentisfromadepartmentpreferredreemploymentlist;separationwithoutabreakinserviceofoneormoreworkingdays;orseparationforactivemilitaryserviceinthearmedforcesoftheUnitedStateswherereemploymentisinaccordancewiththeprovisionsofCivilServiceRule23.15.
1.11'Demotion'meansachangeofanemployeefromapositioninonejobtitletoadifferentpositionallocatedtoanotherjob.
1.11.1'Demotioninlieuoflayoff'describesthemovementofanemployeetoanewposition,createdwithalowermaximumpayrange,astheresultofadrasticchangeindutiesofanoccupiedposition.EmployeesdemotedinlieuoflayoffareeligiblefortheDepartmentPreferredReemploymentListforaperiodoftwoyears.
1.12'Department'meansanylegallyconstitutedagency,boardorcommissionwhoseemployeesareinthe'StateService'asdefinedbytheArticle.
1.13'DepartmentPreferredReemploymentList'meansalistofpermanentemployeeswhohavebeenlaidofforrelocateddownwardinaccordancewithChapter17,orpermanentemployeeswhohavebeenreallocateddownwardasaresultofabusinessreorganizationinaccordancewithRule5.6.1.Employeesonsuchalistaregivenpreferentialhiringrightsinthedepartmentoragencyaffectedbyalayoff.
1.13.01'DesignatedHoliday'meansaholidayorpartofaholidayanemployeeobserves,inlieuofaregularholidayobservedbyhisagency,becausetheregularholidayoraportionthereof,fellontheemployee'sregulardayoff.
1.13.1'DetailtoSpecialDuty'meansthetemporaryassignmentofanemployeetoperformthedutiesandresponsibilitiesofapositionotherthantheonetowhichheisregularlyassigned,withoutprejudicetohisrightsinandtohisregularposition.
1.14'Director'meanstheDirectoroftheDepartmentofStateCivilService.
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1.14.01'Dismissal'meanstheseparationfromemploymentfordisciplinaryreasons.
1.14.1.1'DualCareerLadder'meansasetofoneormorenon‐supervisoryjobsinajobserieswhichreceiveshigherpaythantraditionalnon‐supervisoryjobsbecausetheyrequireperformanceofhigherlevel,morecomplexdutiesandpossessionofadvanced,specializedskills.Thepurposeofthedualcareerladderistoprovideanotherrouteofadvancementforemployeesasanalternativetopromotiontosupervisoryormanagerialpositions.
1.14.1'Discrimination'meansconsiderationofreligiousorpoliticalbeliefs,sex,race,oranyothernon‐meritfactors.
1.14.2RepealedeffectiveJuly1,2010.
1.15RepealedeffectiveFebruary16,2009.
1.15.01'Employee'forthepurposeoftheserules,doesnotincludeanyemployeeofatemporarystaffingservicesfirmoncontractwiththeState.
1.15.1'EmployeeAffectedbyaLayoff'meansonewhohasexperiencedseparationorrelocationasaconsequenceofalayoff.
1.15.1.01'EquivalentJob'meansonewiththesamepayrangemaximumoramaximumwithapercentdifferenceinpayoflessthan7%thanthecomparisonjob.
1.15.1.1'Exempt'isatermreferringtothosegroupsofemployeesthatareexemptfromtheovertimeprovisionsoftheFairLaborStandardsAct.
1.15.1.2'FlexibleQualifications'arequalificationstandardsestablishedbytheDirectorandincludedonthejobspecificationthatappointingauthoritiesareexpectedtouseinthesamemannerasMinimumQualificationsformostappointmentsbutwhichmaybeadjustedincircumstanceswheretheappointingauthoritycanjustifyitbydocumentingarationalbusinessreason,suchashavingnoapplicantswhomeettheFlexibleQualificationsstatedonthejobspecification.
1.15.2'Furlough'meansaperiodofleavewithoutpayrequiredofemployeesbyanappointingauthorityinordertoavoidalayoff.
1.15.2.1'GeneralIncrease'meansanacrosstheboardwageandsalaryincreasedesignedtobringpayinlinewithincreasesinthecostofliving.
1.15.2.1.01'HigherJob'meansonewithapayrangemaximumwithapercentdifferenceofatleast7%higherthanthecomparisonjob.
1.15.2.2RepealedeffectiveJuly1,2010.
1.15.2.3RepealedeffectiveJuly1,2010.
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1.15.3RepealedeffectiveMay8,1996.
1.16RepealedeffectiveSeptember7,1982.
1.17RepealedeffectiveMarch15,1966.
1.17.1RepealedeffectiveJanuary1,1975.
1.17.1.1'JoborJobTitle'meansthedescriptivenameforthetotalcollectionoftasks,duties,andresponsibilitiesassignedtooneormoreindividualswhosepositionshavethesamenatureofworkatthesamelevel.
1.17.2'JobAnalysis'meansacomprehensive,systematicbreakdownthatidentifiestherelevantcomponentsinaparticularjobthroughadetaileddescriptionoftheworkbehaviorsandtasksperformed.
1.18'JobAppointment'isanon‐permanentappointmentofanemployeetofillapositionintheclassifiedserviceforalimitedperiodoftime.
1.18.1'JobEvaluation'meansaformalprocesswhichdeterminestherelativevaluetobeplacedonvariousjobswithintheorganization.
1.18.1.01'JobFamily'meansaseriesofjobshavingthesamenatureofwork(e.g.,engineering)butrequiringdifferentlevelsofskill,effort,responsibilityorworkingconditions(e.g.,entrylevelvs.seniorlevel).
1.18.2'JobSpecification'meansasummaryofthemostimportantfeaturesofajobincludingthegeneralnatureoftheworkperformed,specifictaskresponsibilities,andemployeecharacteristics(includingskills)requiredtoperformthejob.Ajobspecificationfocusesonthejobitselfandnotanyspecificindividualwhomightfillthejob.
1.18.01'JobCorrection'meansthechangeintheallocationofapositionasaresultofrevisionstothejobspecificationsand/ortheallocationcriteria.
1.19'Layoff''meanstheseparationofanemployeefromapositionbecauseofalackofworkoralackoffundsortheabolitionofaposition.
1.19.1'LayoffAvoidanceMeasures'meansactionstakenbyanappointingauthorityandapprovedbytheDirectorand/ortheCommissiontohelppreventalayoff.Theseinclude:notgrantingperformanceadjustments,grantingreducedperformanceadjustments,reductionsinworkhours,furloughsandretirementincentives.Anothermeasure,onenotneedingCivilServiceapproval,istherequireduseofleaveduringagencyclosuresasstatedinRule17.10.
1.20'LeaveofAbsenceWithoutPay'meanstimeofffromworkwithoutpaygrantedbyanappointingauthorityorimposedbyanappointingauthorityforanunapprovedabsence.
1.20.0001'LowerJob'meansonewithapayrangemaximumwithapercentdifferenceofatleast
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7%lowerthanthecomparisonjob.
1.20.001'MarketGradeJob'meansajobthatisassignedagradehavingapayrangemoreappropriatetothemarketrateforthatjobthantherangeassigneditsevaluatedgrade.
1.20.002RepealedeffectedDecember12,2012.
1.20.01'MilitaryPurposes'meanstheperformanceofcontinuousanduninterruptedmilitarydutyonavoluntaryorinvoluntarybasisandincludesactiveduty,activedutyfortraining,initialactivedutyfortraining,full‐timeNationalGuardduty,annualtrainingandinactivedutyfortraining(weekenddrills).
1.20.02RepealedeffectiveMay8,1996.
1.20.03RepealedeffectiveMay8,1996.
1.20.04RepealedeffectiveJuly1,2010.
1.20.05‘MinimumQualifications’areminimumrequirementsestablishedbytheDirectorandincludedonthejobspecificationnecessaryforappointmenttoaclassifiedjobunlessspecificallywaivedelsewhereintheserules.
1.20.1RepealedeffectiveJuly12,2000.
1.20.1.1RepealedeffectiveDecember12,2012.
1.20.2'OfficialDomicile'meansthefollowing:
(a)Theofficialdomicileofanofficeroremployeeassignedtoanoffice,exclusiveoftemporaryassignments,shallbethecityinwhichtheofficeislocated.
(b)Theofficialdomicileofapersonlocatedinthefieldshallbethecityortownnearesttotheareawherethemajorityofworkisperformed,orsuchcity,town,orareaasmaybedesignatedbythedepartmenthead,providedthatinallcasessuchdesignationmustbeinthebestinterestsoftheagencyandnotfortheconvenienceoftheemployee.
1.20.3'OfficialHoliday'meanseithertheemployee'sactualordesignatedholiday,whicheverisselectedbytheappointingauthorityforovertimecompensationpurposes.
1.20.4'On‐callPay'meansanominalamountofcompensationprovidedinreturnforanemployeebeingavailabletoreporttoworkoutsideofhisorherregularworkscheduleattheappointingauthority'sdiscretion.
1.21'OrganizationUnit'meansanyadministrativeagencyorpartthereofthatisdesignatedbyruleorregulationhereunderasaunitforpurposesofadministeringtheseRules.
1.21.1'OrganizationalUnit'forthepurposesoflayoffandlayoffavoidancemeasuresmeansthe
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areasubjecttoalayofforlayoffavoidancemeasure,asapprovedbytheDirector.Itshallnormallybeoneofthefollowing:
(a)OneofthestateDepartmentsauthorizedintheConstitution.
(b)Anofficeheadedbyasecretary,assistantsecretary,orundersecretary,oranofficeestablishedbylawandheadedbyacomparableofficialhavingappointingauthorityoverthatoffice.
(c)Aninstitutionwithanappointingauthorityandsupportingservicessuchasahospitalorschool.
(d)Aseparatestateagencyoronethatishousedinadepartmentbuthasaseparateappointingauthority,separateidentity,adistinctmissionandpowersgrantedbystatute.Suchagenciesincludethosetransferredunderstatute,eachofwhichcontinuestoexerciseallofthepowers,duties,functionsandresponsibilitiesauthorizedbytheConstitutionorlaws.Thefunctionsofsuchagenciesareexercisedindependentlyofthesecretaryandanyassistantsecretary.
(e)Aprogram,activityorunitwithinastatedepartment,officeorinstitution.
1.22:'OriginalAppointment'meansappointmentofapersontoaclassifiedpositionbyprobationaryorjobappointment.
1.23RepealedeffectiveJune29,1987.
1.24'PayPlan'isthescheduleofpayrangesassignedtoeachclassificationintheclassifiedservice.
1.24.001RepealedJuly1,2010
1.24.002'PayStructure'meanstheorganizationofpaygradesandrangesestablishedforjobswithintheclassifiedservice.
1.24.003'PayStructureAdjustment'meansachangeintherangeminimumsandmaximumsforallgrades.Thepurposeistomaintainageneralcompetitivelevelwiththemarketforrecruitmentpurposesandisgenerallyaccomplishedwithoutincreasestoindividualpayrates.
1.24.004'PerformanceAdjustments'meansanadjustmenttoindividualpayratebaseduponperformance,orsomeotherindividualequitybasis.
1.24.01'PerformanceEvaluation'meanstheoverallratingofanemployee,madeinaccordancewiththeperformanceevaluationsystemestablishedbytheseRules.
1.24.02'PerformanceStandard'meansastatementordescriptionofobservableconditionsthatdefinethelevelsofperformanceforeachmajortaskordutyarea.
1.24.02.1'Perquisites'meansanytangibleprivilegeorgainbeyondsalaryandentitlementsprovidedtoadministrators,facultyorotheremployees,includingbutnotlimitedtohousing
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allowances,carallowances,spousaltravel,insurance,andclubmemberships.
1.24.03'PersonnelAction'meansapersonneltransactioneffectingachangetoapersonsemploymentortoaposition.
1.24.1'PoliticalActivity'meansanefforttosupportoropposetheelectionofacandidateforpoliticalofficeortosupportoropposeaparticularpartyinanelection.
1.25'Position'meansasetofdutiesrequiringtheservicesofoneemployee.
1.25.01'PositionChange'forthepurposesoftypesofappointmentmeansthemovementofaclassifiedemployeefromonepositionnumbertoanotherpositionnumberwiththesamejobtitle.
1.25.1'PreferenceEmployee'isanemployeewhoontheeffectivedateofhis/hertransferpursuanttoRule24.1wouldbeentitledtoveteran’spreferenceinaccordancewithRule22.7asifhe/shewasapplyingfororiginalappointmentonthateffectivedate.
1.25.2RepealedeffectiveJuly2,1986.
1.26ProbationaryAppointment'meansappointmentofapersontoserveaworkingtestperiodinaposition.
1.26.1'ProgressReview'meansascheduledmeetingbetweenanemployeeandhissupervisorinwhichtheydiscusstheemployee'saccomplishmentsandpossibleproblemsintheareaofperformance(e.g.,performancestandards),andinwhichperformancecriteriaisreviewedandrevisedifnecessary.
1.27'Promotion'meansachangetoadifferentpositionallocatedtoahigherjob.
1.28'PromotionalList'meansalist,establishedinconformitywiththeseRules,ofpermanentemployeeswhohavedemonstratedtheirfitnessforapositionofahighergradebysuccessfullypassinganexaminationforsuchhigherjobpositionandareeligibleforpromotionwithinthesamedepartmentortransferandpromotionfromanotherdepartment.
1.29RepealedeffectiveFebruary16,2009.
1.30'PublicHearing'meansahearingheldafterpublicnoticeofatleast24hours,atwhichanypersonmayhaveareasonableopportunitytobeheard,inaccordancewithsuchrulesandregulationsasmaybeadoptedbytheCommission.
1.31RepealedeffectiveMarch15,1966.
1.32'Reallocation'meansachangeintheallocationofapositionfromonejobtoanother.
1.33'Reassignment'meansachangewithinthesamedepartmentfromapositioninonejobtoadifferentpositioninanequivalentjob.
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1.33.01'RedCircleRate'isanauthorizedpayratethatexceedsthemaximumoftherangeorbasesupplement.
1.33.02'ReductioninPay'meansanactiontakenfordisciplinaryreasonswherebyanemployee’sindividualpayrateisreducedbuttheemployeeremainsinthesamejob.
1.33.1'Reemployment'meansthenoncompetitiveappointmentofapersonbasedonpermanentstatusattainedinformeremploymentintheClassifiedService.
1.34'RegularorPermanentAppointment'meansthestatusattainedbyaclassifiedemployeeuponthesuccessfulcompletionofhisprobationaryperiod.
1.35RepealedeffectiveMarch15,1966.
1.36'Reinstatement'meanstherestorationofanemployeetopayanddutystatuswithallbenefitsofemployment.
1.37'Removal'meanstheseparationfromemploymentfornon‐disciplinaryreasonsasprovidedinRule12.6.
1.37.1'ReserveComponent'‐ConsistsofmembersoftheNationalGuardandReservesofallBranches,officersandenlistedpersonnel,whoperformactiveduty,activedutyfortrainingorinactivetrainingduty.
1.38'Resignation'meanstheseparationfromemploymentattheemployee'srequest.
1.38.1'RestrictedAppointment'meansatemporaryappointmentorcombinationoftemporaryappointmentsnottoexceedacumulativetotalofsixmonthsinacalendaryearforaperson.
1.38.2'Retitle'occurswhentherevisioninthejobspecificationsresultsinachangeinthejobtitle.
1.38.3'SelectiveCertification'meansaspecialjob‐relatedqualificationstandardthatisapprovedbytheDirectorforaspecificpositionnumberandconsistsofanarrowingoforadditiontotheestablishedMinimumQualificationsbutinnowayreducestheMinimumQualifications,i.e.,anapplicantmustmeetboththeMinimumQualificationsandtheSelectiveCertificationtobeappointed.
1.39'ServiceRating'meanstheindividualratingofanemployee,madeinaccordancewiththeserviceratingsystemestablishedbytheseRules.
1.39.01'ShiftDifferentials'meansextrapayallowancesmadetoemployeeswhoworknonstandardhours.
1.39.1'SickLeave'isleavewithpaygrantedanemployeewhoissufferingwithadisabilitywhichpreventshimfromperforminghisusualdutiesandresponsibilitiesorwhorequiresmedical,dental,oropticalconsultationortreatment.
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1.39.101'SpecialProvisionalAppointment'meansatemporaryappointmentundertheprovisionsofRule24.2toallowemployeessubjecttoacquisitionuptotwoyearstocompletetheprocessesrequiredforprobationaryappointment.EmployeesappointedunderthisprovisionearnleaveaccordingtoChapter11oftheserules.
1.39.2'StateService’forthepurposesoflayoffandlayoffavoidancemeasures,meansthetotallengthofClassifiedStateServiceintheequivalentfull‐timeyears,monthsanddaysasanemployeeofastateagencyoragenciessubjecttothefollowing:
(a)PeriodsoftimenotcountedasClassifiedStateServiceunderthisdefinitionforthepurposesoflayoffandlayoffavoidanceshallbe:
1. AllleavewithoutpaynotexpresslyauthorizedinSubsection(b)9ofthisRule.2. Stateserviceearnedbeforeretirementinanystateretirementsystembyanemployee
whoisrehiredintostateserviceaftersuchretirement.3. UnclassifiedStateServiceacquiredafterJanuary1,1983,subjecttotheprovisionsof
Subsection(b)ofthisRule.4. ClassifiedStateServiceobtainedafterJanuary1,1983,onarestrictedorprovisional
appointmentifsuchanappointmentwasnotconvertedtoaprobationalorjobappointment.
5. ClassifiedorUnclassifiedStateServiceonapart‐timeintermittent(i.e.,whenactuallyemployed‐WAE)appointment,ifsuchservicewasacquiredafterJanuary1,1983.
(b)PeriodsoftimecountedasClassifiedStateServiceunderthisdefinitionforthepurposeoflayofforlayoffavoidancemeasuresarethefollowing,whichareallsubjecttoRule1.39.2(a)2:
1. AlltimespentonanytypeofClassifiedand/orUnclassifiedappointmentpriortoJanuary1,1983.
2. ClassifiedStateServiceobtainedafterJanuary1,1983,onprobational,jobandpermanentappointmentsandonrestrictedorprovisionalappointmentsthatwereconvertedtoprobationalorjobappointments,subjecttotheprovisionsofSubsection(a)5ofthisRule.
3. AbsencefromStateServiceofnotmorethanoneyearastheresultofalayoffofanemployeewithpermanentstatus.
4. AnymilitaryservicethatinterruptsClassifiedemployment,includingmilitaryserviceconsistingofactivedutyinthearmedforcesoftheUnitedStatesfornotmorethansixyearsofvoluntaryserviceoranindefiniteperiodofinvoluntaryservice,subjecttotheprovisionsofRule17.17
5. SeparationsofnotmorethanthirtydaysfromtheClassifiedStateService,exceptthatnobreaksbetweenemergencyand/orrestrictedand/ormultiplerestrictedappointmentscount.
6. UnclassifiedStateServiceacquiredbyanunclassifiedemployeerelativetohisbeingbroughtintotheClassifiedServiceunderRule24.2.
7. PeriodsoftimethatthelayoffavoidancemeasuresstatedinChapter17Rulesareineffectforfull‐timeemployeesshallcountasfull‐timeemployment.
8. Allauthorizedleavewithpay.9. Authorizedleavewithoutpayunderthefollowingconditions:
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a. AnyleavewithoutpaytakenpriortoJanuary1,1983.b. Anyperiod(s)ofleavewithoutpaywhichdoesnotexceed30calendardays,if
takenafterJanuary1,1983.Additionally,ifanyperiodofleavewithoutpaytakenafterJanuary1,1983equalsorexceedsa30calendardayperiod,i.e.,areportableactiontoCivilService,30daysofonereportableperiodshallbecountedinanycalendaryear,i.e.,January1,1983throughDecember31,1983.
c. Toholdanunclassifiedoffice,joborpositionwiththeState.d. LeavewithoutpayformilitarypurposesasprovidedinRule11.26.e. IfauthorizedforeducationalpurposesandapprovedbytheDirector.Such
educationmustberequiredbytheagency,pertinenttothejoborneedsoftheagency,andfull‐timeasdefinedbytheeducationalinstitutionattended,exceptthatafinalsemester'sworktowardadegreeneednotbefull‐time.
(c)AllperiodsofClassifiedStateServicenotexpresslyexcludedorincludedintheseRulesshallbesubmittedtotheDirectorforaruling.
1.40'Suspension'meansthetemporaryexclusionfromemploymentofanemployeefordisciplinaryreasonsorwhilecriminalproceedingsarependingorwhileaninvestigationisbeingconducted.
1.40.01'Temp'or'TemporaryStaffingServicesEmployee'meansashort‐term,temporaryworkerwhoseemployerisaprivatesectortemporaryservicesfirmoncontractwiththeState.
1.40.02'TemporaryStaffingServices',forthepurposeoftheseRules,meansaprivatefirmoncontractwiththeStatewhoseprimarybusinessistoprovidetemporaryemployeestaffingtoprivatebusiness.
1.40.1'TitleChange'meansachangeinthetitleoftheclasstowhichapositionisallocatedwithoutchangeintheposition'sdutyandresponsibilitycontent.
1.41'Transfer'meansthechangeofanemployeefromapositioninonedepartmenttoapositioninanotherdepartmentwithoutchangeinprobationalorpermanentstatusandwithoutabreakinserviceofoneormoreworkingdays.
1.41.1RepealedeffectiveJuly1,2010.
1.42'UniformPayPlan'meansapayplanwhereinthepaystructureandadministrativerulesareuniformlyapplicabletoallagenciesforpositionsoftheClassifiedService.
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Chapter2:CivilServiceCommission—powers,publicmeetings,proceduresforadoptingandamendingtherules,etc.
2.1ElectionoftheChairmanandVice‐Chairman
(a)ThemembersoftheCommissionshallmeetandorganizebyelectingoneofitsmembersChairmanandoneofitsmembersVice‐Chairman.Incaseofavacancyineitheroffice,theCommissionshallelectareplacementfromamongitsmembers.
(b)TheChairmanandVice‐ChairmanshallbeelectedatthefirstmeetingheldfollowingDecember31ofeachyear.
2.2CommissionMeetingDates
TheCommissionshallmeetatsuchtimeandplaceasmaybefixedbytheCommission,theChairman,ortheDirector.NoticeofeachmeetingshallbegiventoallmembersoftheCommission
2.3RulesofOrder
TheCommissionshallnotbeboundbyrulesoforder,evidence,orprocedureinitsmeetings,hearings,orinvestigationsexceptsuchasitmayitselfestablish.
2.4MeetingsOpentothePublic
(a)AllmeetingsandhearingsoftheCommissionshallbeopentothepublicexceptexecutivemeetings.
(b)TheCommissionmayholdanexecutivemeetinguponanaffirmativevoteoftwo‐thirdsofitsconstituentmemberspresent,takenatanopenmeetingforwhichnoticehasbeengivenpursuanttoRule2.5.Nofinalorbindingactionshallbetakenduringanexecutivemeetingexceptasprovidedherein.
(c)TheCommissionmayholdanexecutivemeetingforoneormoreofthefollowingreasons:
1. Discussionofthecharacter,professionalcompetence,orphysicalormentalhealthofaperson,providedthatsuchpersonmayrequirethatsuchdiscussionbeheldatanopenmeeting.
2. Strategysessionsornegotiationswithrespecttocollectivebargaining,prospectivelitigationafterformalwrittendemand,orlitigationwhenanopenmeetingwouldhavea
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detrimentaleffectonthebargainingorlitigatingpositionoftheCommission.3. iscussionregardingthereport,development,orcourseofactionregardingsecurity
personnel,plans,ordevices.4. Investigativeproceedingsregardingallegationsofmisconduct.5. Casesofextraordinaryemergency,whichshallbelimitedtonaturaldisaster,threatof
epidemic,civildisturbancesorothermattersofsimilarmagnitude.6. DiscussionofanymatterdeemedconfidentialbytheseRules,orStateorFederalLawor
Regulation.7. ConsiderationanddiscussionofthemeritsofanyappealfiledpursuanttotheseRules.
Finalandbindingactionmaybetakenduringanexecutivemeetingheldtodiscussanddecidesuchanappeal.
2.5NoticeofMeetings
(a)TheCommissionshallgivewrittenpublicnoticeofanyregular,special,orrescheduledmeetingnolaterthan24hoursbeforethatmeeting.Suchnoticeshallincludetheagenda,date,time,andplaceofthemeeting,providedthatupontheapprovaloftwo‐thirdsofthememberspresentatameetingoftheCommission,theCommissionmaytakeupamatternotontheagenda.Incasesofextraordinaryemergency,suchnoticeshallnotberequired;however,theCommissionshallgivesuchnoticeofthemeetingasitdeemsappropriateandcircumstancespermit.
(b)Writtenpublicnoticeshallinclude:
1. Postingacopyofthenoticeattheofficeofthedirectornolessthan24hoursbeforethemeeting.
2. MailingacopyofthenoticetoanymemberofthenewsmediawhorequestsnoticeofmeetingsoftheCommission.
2.6QuorumandVoting
(a)Four(4)membersoftheCommissionshallconstituteaquorumforthetransactionofbusiness.
(b)TheconcurrenceofamajorityofthememberspresentshallconstitutearulinguponanitemofbusinessthenbeforetheCommission.
(c)IntheeventofatievotetheCommissionmay,initsdiscretion,
1. Referatranscriptoftherecordofthematterunderconsiderationtooneormoreabsentmembers,whoshallthenvote;or
2. Continuethematterforconsiderationatalatermeeting.
(d)Temporaryabsenceduringtheconsiderationofanitemofbusinessshallnotdisqualifyamemberfromvotingonsaiditem.
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2.7SecretarytotheCommission
TheDirectorshallactasSecretaryoftheCommissionandshallkeepadequaterecordsandminutesofitsbusinessandofficialactions.
2.8MinutesoftheProceedings
TheminutesoftheproceedingsoftheCommissionshallbepreparedandmaintainedbytheDirectoronbehalfofandsubjecttotheapprovaloftheCommission.
2.9PowersoftheCommission
TheCommissionisempowered:
(a)TorepresentthepublicinterestintheimprovementofpersonneladministrationinthedepartmentswhosepersonnelpracticesaregovernedbytheArticleandtheCivilServiceRules.
(b)Toappoint,removeanddisciplinetheDirector.
(c)ToconductinvestigationswheneverithasreasontobelievetheprovisionsoftheCivilServiceArticleorRulesarebeingviolatedorhavebeenviolatedbyanypersonordepartment;andtoholdpublichearingswhenchargesofsuchviolationshavebeenfiledwithit.TheCommissionmayissueappropriateordersinanysuchcase,inadditiontothoseordersprovidedforinSubsections(k)and(l)ofthisRule.
(d)Tomake,alter,amendandpromulgateRulesasauthorizedbytheArticleandotherwisetoprovidefortheestablishmentandmaintenanceofaCivilServicesystemindepartmentsofStategovernment.
(e)Repealed,effectiveJanuaryl,l975.
(f)TohearappealsfromemployeesandotherswhoclaimtheirrightsundertheseRulesandtheCivilServiceArticlehavebeenviolatedandtoissueappropriateordersinsuchcases.
(g)Repealed,effectiveJanuary1,1975.
(h)Repealed,effectiveJune30,1972.
(i)ToperformsuchotheractsasmayfromtimetotimeberequiredofitbytheConstitutionorbyStatute.
(j)Totakesuchstepsasmaybenecessarytomaintainproperorderanddecorumduringthecourseofitshearingsandotherproceedings,consistentwithjudicialresolutionofmatterscomingbeforeitforconsideration.
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(k)Toissueorderswithholdingcompensationfromanypersonorentity,who,afterinvestigationbypublichearing,hasbeenfoundbytheCommissiontobeemployedorpaidbytheStatecontrarytotheprovisionsoftheConstitutionortheRulesadoptedthereunder.Suchordersmaybedirectedtotheofficerhavingtheauthoritytoapprovethepayrollorassignthepaycheckforsuchemployeeorentity,andtheofficertowhomitisdirectedandanyotherpersontowhomsuchorderisdirectedshallmakenopaymentofcompensationorauthorizethemakingofanysuchpaymenttosuchpersonorentityuntilauthorizedbytheCommissionuponpenaltyofpersonalliabilityforthesumsopaidcontrarytotheorderoftheCommissionandsuchotherpenaltiesasareotherwiseprovidedbytheConstitutionand/ortheRules.
(l)Toenforceitsrules,regulations,andordersinthecourtsofthisStatebymandamusorinjunctionsuits.
2.10Adoption,AmendmentorRepealofRules;EmergencyRulesChanges
Theadoption,amendmentorrepealofanyruleshallbeapprovedbytheCommissiononlyafterapublichearing.SuchchangestotherulesshallbecomeeffectiveuponadoptionbytheCommission,unlesstheCommissionspecificallyprovidesanothereffectivedate.
(b)Atleasttwenty‐fivedayspriortotheadoption,amendmentorrepealofanyrulebytheCommission,theproposedrulechangeandareportthereonshallbesubmittedtotheHouseCommitteeonHouseandGovernmentalAffairsandtheSenateCommitteeonSenateandGovernmentalAffairs.
(c)Thereportshallinclude:
1. Acopyoftheruleasitisproposedforadoption,amendmentorrepeal.2. Astatementoftheproposedaction,thatis,whethertheruleisproposedforadoption,
amendmentorrepeal;abriefsummaryofthecontentoftheruleifproposedforadoptionorrepeal;andabriefsummaryofthechangeintheruleifproposedforamendment
3. Thespecificcitationofthelawpurportingtoauthorizetheadoption,amendmentorrepealoftherule.
4. Astatementofthecircumstanceswhichrequireadoption,amendmentorrepealoftherule.5. Astatementofthefiscalimpactoftheproposedactionandifpossible,astatementofthe
economicimpactoftheproposedaction,bothofwhichstatementsshallhavebeensubmittedtotheLegislativeFiscalOfficeforcomment
(d)NoactionshallbetakenbytheCommissiononaproposedrulechangeuntilbothCommitteeshavesubmittedtheirrecommendationstotheCommissionconcerningtheproposedrulechangeortwenty‐fivedayshaveelapsedsincetherequiredreportwassubmittedtotheCommittees,whicheveroccurssooner.
(e)NoactionshallbetakenbytheCommissionontheproposedruleuntilanoticeofintenttoconsidertheproposedrulehasbeenpublishedinageneralcircularelectronicallydisseminated.
(f)IftheCommissionfindsthatanimminentperiltothepublichealth,safety,orwelfareor
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anotheremergencyrequiresadoptionofarulechangewithoutcompliancewiththisruleandwithinfivedaysofadoptionoftherulechange,statesinwritingtotheGovernoroftheStateofLouisiana,andtheAttorneyGeneralofLouisiana,itsreasonsforthatfinding,itmayproceedwithoutsuchcomplianceoruponanyabbreviatednoticethatitfindspracticable,toadoptanemergencyrulechange.Noticeoftheemergencyrulechangeshallbemailed,withinfivedaysofadoptionoftheemergencyrulechange,totheHouseCommitteeonHouseandGovernmentalAffairsandtheSenateCommitteeonSenateandGovernmentalAffairs.Themonthfollowingthemonthinwhichanyemergencyruleisadopted,theemergencyrulechangeshallbepublishedinfullinageneralcircularelectronicallydisseminatedwiththereasonsubmittedbytheCommissionforthefindingoftheemergency.AnyemergencyrulechangeadoptedbytheCommissionshallbecomeeffectiveonthedateofadoptionoronadatespecifiedbytheCommissionnotmorethansixtydaysfuturefromthedateofadoption.Suchanemergencyrulechangeshallnotbeeffectiveforaperiodlongerthanonehundredtwentydays,butanidenticalrulechangemaybeadoptedinaccordancewiththeprovisionofParagraphsBthroughEofthisRule.
2.11ContemptoftheCommission
AcontemptoftheCommissionoritsRefereeisanactoromissiontendingtoobstructorinterferewiththeorderlydischargeoftheresponsibilitiesanddutiesoftheCommissionoritsReferee,ortoimpairthedignityoftheCommissionoritsRefereeorrespectfortheirauthority.
AcontemptoftheCommissionincludes,butisnotlimitedto,anyofthefollowingacts:
(a)WilfulfailuretocomplywithasubpoenaorsummonstoappearbeforetheCommissionoritsReferee,proofofserviceofwhichappearsofrecord.
(b)Willfulviolationofanorderexcluding,separating,orsequesteringawitness.
(c)Refusaltotaketheoathoraffirmationasawitness,orrefusalofawitnesstoansweranonincriminatingquestionwhenorderedtodosobytheCommissionoritsReferee.
(d)InsolentordisorderlybehaviortowardtheCommissionoranattorneyorotherofficerorRefereeoftheCommission,tendingtointerruptortointerferewiththebusinessoftheCommissionoritsRefereeortoimpairitsdignityorrespectforitsauthority.
(e)Breachofthepeace,boisterousconduct,orviolentdisturbancetendingtointerruptortointerferewiththebusinessoftheCommissionoritsRefereeortoimpairitsdignityorrespectforitsauthority.
(f)Useofinsulting,abusiveordiscourteouslanguagebyanattorneyorotherpersonbeforetheCommissionoritsReferee,orinamotion,plea,brieforotherdocumentfiledwiththeCommissionoritsRefereeinirrelevantcriticismoftheCommission,aCommissioner,anattorney,theDirectororhisstaff,oranofficerorRefereeoftheCommission.
(g)ActionbyanypersontakenororderedtobetakenwithoutapprovaloftheCommissionwhen
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suchapprovalfortheactionisrequiredbyeithertheStateConstitutionorbyCivilServiceRule.
(h)FailureofanypersontocomplywithanyorderordirectiveoftheCommissionunlessotherwisestayedbyaCourtofproperjurisdictionorunlesswithinthetimelimitsforsuchcomplianceprovidedbyapplicableruleorlaw.
(i)Wilfulfailureofanattorneytoappearatthetimeandplacesetforthehearinginwhichheistoparticipate.
2.12ProcedureforPunishingforContempt
(a)WhenapersonhascommittedacontemptoftheCommissionoraRefereeinthepresenceoftheCommissionoraReferee,hemaybefoundguiltyandpunishedthereforebytheCommissionorRefereeforthwith,withoutanytrialotherthanaffordinghimanopportunitytobeheardorallybywayofdefenseormitigation.
(b)WhenapersonischargedwithcommittingacontemptoutsideofthepresenceoftheCommissionoraReferee,heshallbetriedbytheCommissionortheRefereeonaRuletoshowcauseallegingthefactsconstitutingthecontempt.TheRulemaybeissuedbytheCommissionorRefereeonitsownmotion,oronmotionoftheDirector.
(c)AcopyofthemotionandoftheRuleshallbeservedonthepersoncharged,inthemannerofasubpoena,notlessthanforty‐eighthourspriortothetimeassignedfortrialoftheRule.
(d)Ifapersonchargedwithcontemptisfoundguilty,theCommissionoraRefereeshallrenderanorderrecitingthefactsconstitutingthecontempt,adjudgingthepersonchargedwiththecontemptguiltythereof,andspecifyingthepunishmentimposed.
(e)ShouldapersonservedinaccordancewiththisRulefailtoappearatthetime,date,andplacesetforthehearingontheRule,theCommissionorRefereemayorderanylawenforcementofficertoapprehendandtobringbeforetheCommissionorRefereethepersonchargedwithcontempt,toproceedwiththehearingintheabsenceofthepersoncharged,ortoinstituteproceedingsbeforethejudiciaryofthisStateastheCommissionorRefereedeemsproper.
2.13PenaltiesforContempt
(a)InadditiontothatwhichisprovidedforintheseRules,theCommissionoraRefereemaypunishapersonadjudgedguiltyofcontemptoftheCommissionortheRefereebyafineofnotmorethanfivehundreddollars($500.00).
(b)MoneycollectedpursuantheretoshallbepaidintotheGeneralTreasuryoftheStateofLouisianainaccordancewithlaw.
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2.14CommandingImmediatePresenceInadditiontothatwhichisprovidedforherein,theCommissionoraRefereemayorderanylawenforcementofficertolocateandbringbeforetheCommissionortheRefereeanypersonwhofailstoappearatahearingpursuanttoasubpoenaifproofofserviceappearsofrecordandiftheimmediatepresenceofthatpersonwillfacilitatetheprogressofthesubjecthearing.
2.15Suspensionofdeadlines
AlldeadlinesimposedbytheserulesaresuspendeduntilthestateofemergencyresultingfromHurricaneKatrinaisterminated.ThisruleshallapplyretroactivelytoAugust29,2005.[Adoptedonanemergencybasison9/14/05;expiredonJanuary12,2006]
2.16RepealedeffectiveDecember12,2012.
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Chapter3:DutiesoftheDirectorofStateCivilService
3.1DutiesoftheDirector
ItshallbethedutyoftheDirectorofPersonnel
(a)ToserveastheexecutiveandadministrativeheadoftheDepartmentofStateCivilServiceanddirectandsuperviseallofitsadministrativeandtechnicalactivities.
(b)ToattendallmeetingsoftheCommissionandtoactasitssecretaryandkeepminutesofitsproceedings.
(c)ToestablishandmaintainarosterofallemployeeswhoareintheClassifiedCivilServiceoftheState,inwhichthereshallbesetforthastoeachemployee,theclasstitleofthepositionheld,thesalaryorpay,anychangeinclasstitle,payorstatus,andanyothernecessarydata.
(d)Toappoint,removeanddiscipline,undertheprovisionsoftheCivilServiceArticleandRules,suchemployeesoftheDepartmentofStateCivilServiceandsuchexpertsandspecialassistantsasmaybenecessarytoeffectivelycarryouttheprovisionsoftheCivilServiceArticleandRules.
(e)Toformulateandprescribeprocedures,consistentwithCivilServiceRules,andtopublishthemintheLouisianaStatePersonnelManual;toconductCivilServiceexaminations;tomaintainlistofeligibles;andtocertifyqualifiedpersonsforappointmenttothedepartments.
(f)Todevelop,incooperationwithappointingauthoritiesandothers,training,educational,andsafetyprogramsforClassifiedemployeesinthedepartmentsgovernedbytheCivilServiceArticle.
(g)TomakeandpublishannualreportsregardingtheworkoftheCommissionandtheDepartment,andsuchspecialreportsasheconsidersdesirabletotheCommissionandtotheGovernor.
(h)ToperformanyotheractsandfunctionswhichhemayconsidernecessaryordesirabletocarryoutthepurposesoftheCivilServiceArticle,orwhichhemaybedirectedtoperformbytheCommissionortheChairman.
(i)Repealed,effectiveAugust5,1992.
(j)Toprepareandsubmit,subjecttoreviewbytheCommission,budgetrequestscoveringtheestimatedcostsofadministeringtheCivilServiceprogram.
(k)ToactbetweenmeetingsoftheCommissiononroutinemattersrequiringCommissionapproval.SubjecttotheprovisionsofSub‐section(n)ofthisRule,anysuchactionoftheDirector
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shallbereportedtotheCommissionatitsnextmeetingandunlessapprovedbytheCommissionatsuchmeeting,shallterminate.
(l)TomakesuchinvestigationsasmaybenecessarytoenforcetheprovisionsoftheCivilServiceArticleandRulesandtodeterminethequalificationsandsuitabilityofapplicantsforemploymentintheClassifiedService.
(m)ToestablishmandatorygrievanceprocedureswithineachdepartmenttoprovidethemeanstoresolveemployeecomplaintsandotherpersonnelproblemsnotappealabletotheDirectorortheCommissionundertheCivilServiceArticle.
(n)ToactbetweenmeetingsonpiecemealClassificationandPayPlanmattersrequiringCommissionapproval.AnysuchactionbytheDirectorshallbereportedtotheCommissionatthenextpublichearingcalledtoconsiderClassificationandPayPlanmattersandunlessapprovedbytheCommissionfollowingsuchhearing,shallterminate.
(o)Toreviewandapproveordisapprove,inadvanceoftheireffectivedates,contractsforpersonalservicesbetweentheState,oranyinstrumentalitythereof,andanypersoninordertoinsurethatsuchagreementsdonotprovidefortheperformanceofsuchservicesfortheStateofLouisianawhichcouldandshouldbeperformedbyClassifiedemployees.
(p)TodevelopandproposetotheCommissionuniformclassificationandpayplansandamendmentsthereto.
(q)TodevelopandproposetotheCommission,rulesandamendmentstheretogoverningemploymentconditionsforemployeesintheClassifiedService.
(r)Torequiredepartmentsandagenciestoestablishandimplement,inaccordancewithestablishedpolicy,anaffirmativeactionprogramtoassureequalemploymentopportunityintheClassifiedServiceofStategovernment.
(s)TonotifytheStatePoliceCivilServiceCommissionofanyproposalwhichwouldaffectthepayofjobsintheprotectiveservicesconcurrentwiththeissuanceoftheCivilServiceCommissionmonthlyagendaandsupplementalagenda.
3.2Amendedandre‐enactedasRule3.1(k)effectiveMarch15,1966.
3.3Amendedandre‐enactedasRule3.1(l)effectiveMarch15,1966.
3.4AppointmentoftheDirector
(a)SubjecttotheprovisionsofSub‐section(b)ofthisRule,theDirectorshallbeappointedbytheCommissionfollowingcompetitiveexaminationadministeredinamannerprescribedbytheCommission.
(b)TheCommissionshallhaveaccesstootherprovisionsoftheseRulesforthetemporary,
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interimappointmentofanactingdirector,ifsuchisnecessary.
3.5StatusoftheDirector
TheDirectorshallbeemployedwithintheClassifiedServiceoftheState.
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Chapter4:ClassifiedandUnclassifiedPositions
4.1ClassifiedandUnclassifiedPositions.
(a)AlldepartmentsandpersonssubjecttotheCivilServiceArticlearegovernedbytheseRules.
(b)SubjecttotheprovisionsofSub‐section(c)and(d)ofthisRule,allofficersandemployeesoftheStateofLouisianaareintheClassifiedService.
(c)SubjecttotheprovisionsofSub‐section(d)ofthisRule,thefollowingofficersandemployeesoftheStateofLouisianashallbeintheUnclassifiedService:
1. Electedofficialsandpersonappointedtofillvacanciesinelectiveoffices.2. TheheadofeachprincipalexecutivedepartmentappointedbytheGovernor.3. Registrarsofvoters.4. MembersofStateboards,authorities,andcommissions.5. OneprivateSecretarytothepresidentofeachcollegeoruniversity.6. Onepersonholdingaconfidentialpositionandoneprincipalassistantordeputytoany
officer,board,commissionorauthoritymentionedin(1),(2),(3),or(4),above,excepttheStateDepartmentofCivilService.
7. Membersofthemilitaryornavalforces;includingthoseemployeesintheMilitaryDepartmentoftheStateofLouisianawhoaremembersoftheLouisianaNationalGuardorLouisianaStateGuard,eitheractiveorretired.
8. Theteachingandprofessionalstaffs,andadministrativeofficersofschools,colleges,anduniversitiesoftheState,andbonafidestudentsofthoseinstitutionsemployedbyanyStateagency.
9. Employees,deputies,andofficersofthelegislatureandoftheofficesoftheGovernor,LieutenantGovernor,andAttorneyGeneral;andofpolicejuries,schoolboards,andassessors;andofallofficesprovidedforinConstitutionalArticleV.
10. Commissionersofelections,watchers,andcustodiansanddeputycustodiansofvotingmachines.
11. Railroademployeeswhoseworkingconditionsandretirementbenefitsareregulatedbyfederalagenciesinaccordancewithfederallaw.
12. NotariesPublic.
(d)1.TheDirector,uponsubmissionbyanemployingagencyofwrittenjustificationdeemedadequatebyhim,mayaddtotheunclassifiedservicepositionsinvolvingdutyassignmentswhichareseasonal,temporary,intermittentorpart‐time.
2. TheCommission,uponsubmissionofadequatejustificationbytheemployingagenciesanduponconsideringtherecommendationsoftheDirector,mayaddpositionstotheunclassifiedserviceandmay,revokeanypositionaddedtotheunclassifiedserviceunder
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theprovisionofthisSub‐section.3. TheDirectormaynotrevokeanypositionaddedtotheunclassifiedservicebythe
Commission,butmayrevokethosepositionsaddedbyhim.4. Repealed,effectiveApril5,1978.
(e)TheCommissionaddstotheunclassifiedservicethepositionsofallpersonsrenderingpersonalservicetotheState,oranyagencythereof,pursuanttoacontractforsuchserviceswhich,afterreviewbytheDirectorinaccordancewithRule3.1(o),isdeterminedtohimtoprovideforpersonalserviceswhichcannotorshouldnotbeperformedbyaclassifiedemployee.
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Chapter5:ClassificationPlan
5.1AdoptionofaClassificationPlan.
(a)TheDirector,onaregularbasis,shallpresenttotheCommissionatpublichearingaClassificationPlanconsistingofallcurrentclassificationsinthesystemincludinganyneworamendedjobsadded(inaccordancewithRule5.1(c)).Suchplanshallconsistofjobspecificationsdesignatedbystandardtitlesdesignedtoencompassallpositionsandjobsintheclassifiedservice.
(b)AnoriginalclassificationplanoranamendedclassificationplanshallbecomeeffectiveonlyafterapprovalbytheCommissionfollowingpublichearing.
(c)TheDirectormayapproveamendmentstotheclassificationplanonaninterimbasisastheneedfornewjobsisidentified;andanyamendmentsmademorethan15dayspriortothepublichearingmaybepresentedtotheCommissionatpublichearingasprovidedinRule5.1(a).
5.2AllocationofPositions.
(a)TheDirector,afterconsultationwiththeappointingauthoritiesconcerned,shallcauseeachpositiontobeallocatedintoitsappropriatejobandmayreallocatepositionsfromjobtojob.
(b)Inmakingsuchallocations,theDirectorshallprovideforuniformapplicationoftheclassificationplantoallpositionsregardlessofappointingauthority.
(c)NopersonshallbeappointedtoanypositionuntilithasbeenofficiallyallocatedbytheDepartmentofStateCivilService.
(d)Allocationofpositionsshallbebasedonthosedutiesbeingactuallycertifiedastruebytheappointingauthorityasstatedontheofficialpositiondescriptionform.FalsificationormisrepresentationofdutystatementsareaviolationofCivilServiceRulesandanysuchfalsificationormisrepresentationcannotsupportallocationintoanyjob.
5.3ReviewofClassifications.
(a)TheDirectorshallprovideforthesystematicreviewoftheclassificationofeachpositionintheclassifiedservice.
(b)AnemployeeaffectedbytheallocationorreallocationofapositiontoajobshallbeaffordedareasonableopportunitytohavehiscasereviewedbytheDirectororbyarepresentativewhomhedesignates.TheDirector'sdecisionshallbefinalinthesemattersunlessthereisanallegationthathisrulinghasbeendiscriminatory.
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5.4UseofJobTitles.
(a)Thetitleofeachjobshallbetheofficialtitleofeverypositionallocatedtothatjobandshallbeusedtotheexclusionofallothersonallpayrolls,budgetestimates,andofficialrecordsandreportspertainingtobudgetestimates,andofficialrecordsandreportspertainingtotheposition,provided
1. ThatanyabbreviationorcodesymbolapprovedbytheDirectormaybeusedtodesignateapositionofajob.
2. ThatanyotherworkingtitlesatisfactorytotheappointingauthoritymaybeusedinconnectionwithmattersnothavingtodowiththepersonneltransactionsprescribedbytheDirector.
(b)Noemployeeshallbeappointed,employed,orpaidunderanytitleotherthanthatofthejobtowhichthepositionoccupiedortobeoccupiedbyhimisassigned.
5.5ForceandEffectofJobSpecifications.
Theclassificationplanconsistsofthespecificationsforalljobsofficiallycreatedandshallhavethefollowingforceandeffect:
(a)Thedefinitionsaredescriptiveandnotrestrictive.Theyareintendedtoindicatethekindsofpositionsthatshouldbeallocatedtothevariousjobsasdeterminedbytheirdutiesandresponsibilities.Theuseofaparticularexpressionorillustrationastodutiesshallnotbeheldtoexcludeothersnotmentionedthatareofsimilarkindorquality.
(b)Theallocationofapositiontoajobandtheassignmentofajobtoapaygradeisbasedontheanalysisofdutiesandresponsibilitiesreportedontheofficialpositionquestionnairebytheappointingauthority.
(c)Repealed,effectiveSeptember7,1982.
(d)Repealed,effectiveJune29,1987.
5.6StatusofIncumbentWhenPositionisReallocated.
(a)Whenapositionisreallocated,theincumbentshallbeentitledtoremaininthepositionprovidedthatheorshemeetstheminimumqualificationrequirementsofthejobtowhichthepositionhasbeenallocated.
(b)Whentheincumbentdoesnotmeettheminimumqualificationrequirements,theagencycanreturnto,orremovefrom,thepositionthedutieswhichcausedthereallocation;ortheDirectorshalldeclarethepositionanewposition.
(c)Ifthedutieswhichcausedthereallocationarereturnedorremoved,theincumbentshallbeentitledtoremainintheposition.InaccordancewithRule5.6.1(e)6,ifthepositionisdeclareda
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newposition,theformershallbedeemedabolishedandtheincumbentmayberelocatedbydemotioninlieuoflayoffasdefinedinRule1.11.1.
5.6.1EffectofBusinessReorganizationonEncumberedPositions.
(a)Whenanappointingauthoritydeterminesitisnecessarytorestructureanorganizationtomoreeffectivelyorefficientlycarryoutitsmission,heshallsubmitaplantotheDirectoroutlininghisrationalbusinessreasonfortheproposedchangeandtheimpactofthechangeontheincumbentsoftheaffectedpositions.Thisruleshallnotapplyiftherestructuringproposesareductionofthenumberofemployeesintheorganization.SuchreductionsinforceshallbeconductedinaccordancewithChapter17,LayoffsandLayoffAvoidanceMeasures.
(b)Positionallocationsthatchangeasaresultofthebusinessreorganizationmaybeeffectedthroughreallocation(up,down,orlaterally),jobcorrectionorthecreationofanewpositionasdeterminedbytheDirector.Occupiedpositionsshallbereallocateddownonlyinaccordancewithparts(d),(e)and(f)oftheserules.
(c)ThebusinessreorganizationplanshallbesubmittedtotheDirectorpriortotheproposedeffectivedate.Theplanshallinclude,butnotnecessarilybelimitedto,thefollowingdocuments:
1. proposaloutliningtherationalbusinessreasonsresultinginthereallocation(s)down;2. positiondescriptions(SF‐3s)forallpositionsintheaffectedorganizationalunit;3. currentandproposedorganizationalcharts;and4. copiesofnoticestoemployeesissuedinaccordancewithRule5.6.1(d).
(d)Whenanappointingauthorityproposestolowertheallocationofapositionoccupiedbyapermanentemployee,theDirector’sapprovalisrequired.Theemployeeshallbegivenwrittennoticeof:
1. theproposedaction;2. theproposedeffectivedateoftheaction;3. thebusinessreasonfortheaction;and4. theiropportunitytorespond.
Thisnoticemustbegivenatleastfifteen(15)calendardayspriortotheDirector’sapprovaloftheplan.
(e)ApprovalofBusinessReorganizationPlansInvolvingReallocationsDown
TheDirectormay:
1. approvetheplan;2. disapprovetheplan;3. grantinterimapprovaloftheplanpendingratificationoftheCommissionatitsnext
regularlyscheduledmeeting4. refertheplandirectlytotheCommissionforconsiderationatitsnextregularly
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scheduledmeeting;5. requiretheagencytoimplementthereorganizationinaccordancewithChapter17of
theserules;6. requiretheagencytoimplementademotioninlieuoflayoffasdefinedinRule1.11.1.
(f)Payofemployeesnegativelyaffectedbyreallocationdownordemotioninlieuoflayoffshallbered‐circledinaccordancewithChapter6oftheserules.
(g)EmployeeswhosepositionsaremovedintoalowerjobclassificationasaresultofthebusinessreorganizationshallbeeligibletobeplacedonaDepartmentPreferredReemploymentList(DPRL).Employeesonsuchalistshallbegivenpreferentialhiringrightsfortheirdepartmentoragencyforthejobwhichtheyoccupiedpriortotheimplementationofthebusinessreorganization.Employeesshallberankedinorderoflengthofstateservice.Theemployeewiththemoststateserviceforagivenjobandparishshallbegiventhefirstoffer.
1. Eligibilityshallbelimitedto:a. theagencyordepartmentwherethereorganizationoccurred;b. theemployee’sparishofdomicileatthetimeofreorganizationandanyother
parisheshemaylistforavailability;c. thesamejobtitletheemployeeheldpriortotheimplementationofthe
reorganization;d. employeeswhosemostrecentofficialperformanceratingatthetimeofthe
reorganizationwas“meetsrequirements”orbetter;ande. permanentemployees.
2. Anemployeeshallberemovedfromapplicablelist(s)when:a. HeisofferedapermanentpositionfromtheDPRL.b. Hedeclinesorfailstorespondtoanoffer.c. Heisdismissedorresignstoavoiddismissalfollowingthereorganization.d. TheDirectordeterminesthatapersonisnotqualified,notavailable,orupon
investigation,notsuitableforappointmenttotheposition.e. Hisnamehasbeenonthelistfortwo(2)yearsfollowingtheeffectivedateofthe
reorganization.3. ExceptionstoHiringfromtheList:
Ifthereisadepartmentpreferredreemploymentlist,theemployeewhoisfirstonthelistshallbehiredfirstforpositionsinhiscareerfieldexceptwhenapositionisfilledby:
a. internaldemotion;orb. restorationofanemployeereturningfrommilitaryserviceinaccordancewith
Rule23.15.4. Ifthejobheldbytheemployeeimmediatelypriortotheimplementationofthe
reorganizationundergoesachangeintheminimumqualificationrequirementsorthetitleorpayrangeischanged(includingonethatischangedupward)afterthereorganization,attherequestoftheemployee,hemayhavehisnameplacedonthelistforthenewly‐revisedjobtitle.HeshallnotberequiredtomeetthenewqualificationsifsufficientevidenceispresentedtotheDirectortoshow,asdeterminedbytheDirector,thatheisreturningtoajobhavingessentiallythesamedutieshewasperformingwhen
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affectedbythereorganization,unlessthelackingqualificationisonerequiredbylaworunderarecognizedaccreditationprogram.
(h)Forrationalbusinessreasons,theDirectororCommissionmaymakeexceptionstotheserules.
(i)PermanentemployeeswhoseallocationhasbeenmovedtoalowerclassificationmayhavetherighttofileanappealtotheCivilServiceCommissioninaccordancewithChapter13oftheseRules.
5.7JobEvaluation.
TheDirectorshallevaluateand/orreevaluateeachjobintheclassificationplantoestablishitsrelativevalueintheclassifiedservice.JobswillbeassignedtoapaygradebasedontheprovisionscontainedinChapter6oftheseRulesaswellasconsiderationofeachjob'sevaluation.
5.8StatusofIncumbentAffectedbyaJobCorrection.
(a)Whentheallocationofapositionischangedbyjobcorrection,theincumbentshallbeentitledtoremaininthepositionprovidedthatheorshepossessesanylicense,commission,certification,oraccreditationwhichisestablishedasaminimumqualification.
(b)Whentheincumbentlacksarequiredcredential,thepositionshallbedeclaredanewposition;theformerpositionshallbedeemedabolishedandtheincumbentshallberemovedtherefrombylayoff.
5.9DualCareerLadderClassificationProgram.
SubjecttotheprovisionsofRule6.29,anappointingauthoritymayparticipateinadualcareerladderprogramforselectedjobseriesbysubmittinganagencypolicyrequestingtheestablishmentofajoborjobstoprovideamechanismtoimplementadualcareerladderprogram.TheagencypolicymustbeapprovedbytheCivilServiceCommissionpriortoimplementation.Allsuchprogramsmustcomplywiththefollowingrequirements:
(a)Thedualcareerladderjobsmustbeinascientific,medical,informationtechnology,orengineeringfieldthatexhibitsoneormoreofthefollowingcharacteristics:
1. Requiressubstantialtechnicalorprofessionaltrainingandexpertisebeyondthebasiclevel.
2. Isknownforrapidinnovation.3. Possessesthepotentialforemployeestoreceivenationalcredentialsorlicenses.
(b)Suchaprogramshallbeimplementedinaccordancewithwrittenpoliciesandproceduresestablishedbyeachdepartment.Thesewrittenpoliciesmustincludeataminimumthefollowing
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elements:
1. Programgoalsandexpectations.2. Performancestandardsforemployeeseligibletoentertheprogram.3. Selectionprocedurestomoveemployeesintoadualcareerladderjobtitle.4. Supplementalqualificationrequirementsforeachpositionencompassedbytheprogram.5. Thescopeofintendeduseincludingthelocationandnumberofdualcareerladder
positionsandjobspecificationsforalldualcareerladderjobs.6. Programassessmentproceduresandreports.
(c)AmendmentstopoliciesbyanagencymustbesubmittedforpriorapprovalbytheCivilServiceCommission.
(d)PayforemployeesindualcareerladderjobsshallbeestablishedinaccordancewithCivilServiceRulesgoverningpay.
(e)Applicantsmaybeplacedindualcareerladderpositionsusingnormalproceduresforfilingpositionsor,ifappropriate,throughreallocation.
(f)AgenciesmustreporttotheDepartmentofStateCivilServiceannuallyontheuseandeffectivenessoftheprogram.Suchannualreportsshouldreflectfiscalyearinformation.
(g)TheDirectorshallreviewallprogramsandreportannuallytotheCivilServiceCommissionontheprogram'suseandeffectiveness.
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Chapter6:PayRules
6.1Philosophy
ThepayratesfortheState'sclassifiedworkforcewillbeestablishedinaccordancewithasystemthatgenerallyconsiderssuchfactorsasavailabilityofapplicants,thequalityoftheapplicantpool,turnoverrates,federallaw,marketcompetition,paypracticesofmarketcompetitors,theevaluationsystemranking,employeeperformanceandleveloffundingavailable.TheStatewillnotbeamarketleader,but,forthemostpart,willfollowthemarketasthevalueofjobschange.
6.2PreparationofPayPlan
(a)TheDirector,afterconsultationwithappointingauthoritiesandthestatefiscalofficerandafterconductingsuchresearchashemaydeemappropriate,shallcausetobepreparedforsubmissiontotheCommission,auniformpayplan,oramendmentsthereto,fortheclassifiedservice.TheDirectormayproposedifferentratesofpayindifferentlocalitiesandareasofthestatedependinguponavailabilityofapplicantsandotherfactorsimpactingcompensation.
(b)TheDirectorshallmakearecommendationtotheCommissionconcerningapaystructureadjustmentatleastannually.
6.3AdoptionofPayPlan
(a)AnyPayPlan,oramendmentsthereto,proposedbytheDirectorshallbesubmittedtotheCommissionforitsconsiderationatapublichearingcalledforthispurpose.
(b)TheCivilServiceCommission,uponadoptionofaPayPlan,shallspecifythemannerinwhichthePayPlanistobeimplemented.
(c)APayPlanmayincludebutnotnecessarilybelimitedtoanadjustmenttothepaystructure,anincreaseoflimitedduration,ageneralincreaseand/ornew,revisedorabolishedjobs.
(d)APayPlanoramendmentthereto,whenadoptedbytheCommissionafterpublichearingshallbecomeeffectiveonlyafterapprovalinitsentiretybytheGovernor.
6.3.1OtherCompensation
AnappointingauthoritydesiringtoprovidecompensationnotspecificallycoveredeitherbyChapter6oftheseRulesorbytheclassificationandpayplanshallobtainapprovalfromtheCommissionofaplanforprovidingsuchcompensation,andshallobtaincertificationinaccordancewithRule6.13(a)priortoprovidingsuchcompensation.Thealterationofanysuch
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planshallnotbemadewithoutthepriorapprovaloftheCommission.
6.4RatesofPayinthePayPlanPlusBaseSupplement
(a)Thepayrangeforeachjobshallconsistofarangeminimumandmaximum.
(b)SubjecttotheprovisionsofRules6.11,6.15,and6.16eachemployeeshallbepaidataratewithintherangeforthegradetowhichhispositionisallocated,orataratewithinthebasesupplementapprovedforhispositioninaccordancewiththeprovisionsofRule6.16(f).
6.5HiringRate
Payuponemploymentshallbeattheminimumoftherangeestablishedforthegradeofthejobtowhichthepositionisallocatedexcept:
(a)Thepayofaprobational,job,orprovisionalappointeeshallnotbereducedwhentheemployeehasservedlongerthan6months,isearningmorethantheminimumforthejobheoccupies,andisthenprobationallyappointedtoapositioninthesamejob,oradifferentjobwiththesamemaximumrateofpay,inthesamedepartmentwithoutabreakinservice.
(b)SpecialEntranceRates.
Wheneconomicoremploymentconditionscausesubstantialrecruitmentorretentiondifficulties,theDirectormayauthorizetheappointmentofqualifiedapplicantsataspecialentrancerateormayauthorizetheuseofaspecialretentionratewithintherange,orwithintherangeplusbasesupplementauthorizedfortheposition,forthejobinalimitedgeographicalareaorforpositionsinajobwhereemploymentconditionsareunusual.
1. Thedepartmentordepartmentstowhichthespecialrateismadeapplicablehavingemployeesinthesamejobintheaffectedareaorlocalewherethespecialratewillbeused,shallincreasethepayrateofallsuchemployeestothespecialrate.Allnewhiresshallbepaidatthespecialentrancerateorspecialretentionrate.Anappointingauthoritymayadjustthesalariesofemployeesworkinginthepositionstowhichthespecialentrancerateappliestoanysalaryuptobutnottoexceedtheamountofthepercentdifferencebetweenthespecialrateandthecurrenthiringrate.
2. Whenspecialentranceratesorspecialretentionratesareadjusteddownward,theindividualpayratesofemployeesoccupyingpositionsaffectedbytheauthorizedratesshallnotbechanged.
3. SpecialentranceratesandspecialretentionratesmustbeapprovedbytheCommissionatitsnextscheduledmeetingafteractionwastakenbytheDirector.
(c)ReenteringtheClassifiedService.
Thepayofanemployeereenteringtheclassifiedservice,otherthanonebeingrestoredtodutyfollowingmilitaryservice,maybefixedatanyrateintherange,orwithintherangeplusbase
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supplementauthorizedforthepositioninwhichheisbeingemployed,thatdoesnotexceedthehighestsalaryhepreviouslyearnedwhileservingwithpermanentstatusinaclassifiedpositionotherthandetailtospecialduty.Iftherangeforthejobhasbeenadjustedandtherangeminimumishigherthanhisformersalary,hewillenteratrangeminimum.Iftheformersalaryishigherthantherangemaximumorrangemaximumplusauthorizedbasesupplement,hispayrateshallbesetnohigherthantherangemaximum,orrangemaximumplusbasesupplementifauthorizedforthepositioninwhichheisbeingemployed.Theappointingauthoritymayatanytimegrant,totheextentpermittedbyotherprovisionsoftheseRules,anyincreaseforwhichanemployeehavingreenteredtheclassifiedservicepossesseseligibilityunderthissubsection.ThisRuleshallnotapplytoaformeremployeewhowasdismissedorresignedtoavoiddismissal.
(d)RestrictedAppointments
Whenanappointingauthoritymakesarestrictedappointment,hemaysetthepayoftheemployeeatanyrateintherange.
(e)ReturnFromMilitary.
SubjecttoRule23.15,whenanemployeereturnsfrommilitaryserviceandisrestoredtodutyinhisformer,equivalentorlowerposition,hispayshallbefixedattherateearnedpriortoleavingtheclassifiedservice.Ifthejoborequivalentjobhadbeenupgradedoranypayadjustmentsgranted,heshallbegrantedapayratereflectingtheimpactoftheseadjustments,asthoughhehadbeeninthatjobatthetimeoftheadjustments.
(f)TheDirector,withtheapprovaloftheCommission,mayestablishspecialhireratesforworkersemployedbyanyStateagencywhichadministersfederalfundsforuseinthisstate,eitherdirectlyorindirectlyorasagrant‐in‐aidortobematchedorotherwise,providedsuchStateagencyisrequiredtobyruleorregulationof,orcontractwith,aparticipatingfederalauthoritytopaysuchspecialrate,exceptthatanappointingauthoritymustcomplywiththeminimumwagerateasprescribedandrequiredbyFederalrules,statutes,regulationsandjudicialdecisions,whensuchminimumrateisinexcessofthatprovidedforintheserules.
(g)ExtraordinaryQualifications/Credentials
SubjecttoprovisionsofRule6.29,ifanapplicantwhoiseligibleforappointmentunderprovisionsofChapters22and23oftheRulespossessesextraordinaryorsuperiorqualifications/credentialsaboveandbeyondtheminimumqualifications/credentials,theappointingauthoritymay,athisowndiscretion,paytheemployeeatarateabovetheminimumprovidedthat:
1. suchsuperiorqualifications/credentialsareverifiedanddocumentedasjobrelated,2. theratedoesnotexceedthethirdquartileoftherangefortheaffectedjob,3. therateisimplementedinaccordancewithwrittenpoliciesandproceduresestablished
bythedepartment,4. theappointmentisprobational,provisionalorajobappointment.
Theemployeemaybepaiduponhiringoratanytimewithinoneyearofthehiredate.Ifpaidafterthehiringdate,thepaychangemustbeprospective.Thesalariesofallcurrentprobationaland
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permanentemployeeswhooccupypositionsinthesamejobtitleandwhopossessthesameorequivalentqualifications/credentialsmaybeadjusteduptobutnottoexceedtheamountofthepercentdifferencebetweenthespecialhiringrateandtheregularhiringrateprovidedthatthequalifications/credentialsarealsoverifiedanddocumentedasjobrelatedandthattherateisimplementedinaccordancewithwrittenpoliciesandproceduresestablishedbythedepartment;suchpoliciesshallbepostedinamannerwhichassurestheiravailabilitytoallemployees.Suchadjustmentsshallonlybemadeonthesamedatethatthehigherpayrateisgiventothenewlyhiredemployee.
Ifanemployeewithpermanentstatusresignsandisthenrehiredintoeitherthesamepositionorintothesamejobtitleoralowerleveljobinhiscareerprogressiongroupatthesameagency,theemployeeshallnotbeeligibleforanincreaseunderthisruleunlesstherehasbeenabreakinStateserviceofatleast60days.
(h)ReenteringtheClassifiedServiceWithoutaBreakInService
Whenanappointingauthorityrequiresanemployeetoresignapermanentpositioninordertoacceptaprobationalappointment,andtheemployeeacceptssuchanappointmentwithoutabreakinservice,andtheappointmentwouldhavebeenconsideredapromotionaccordingtoRule6.7theemployeeshallretaineligibilityforthepromotionalincreaseforaperiodnottoexceed1year.TheappointingauthoritymaygrantanyincreaseforwhichtheemployeewouldhavebeeneligibleunderRule6.7.ThisRuleshallnotapplytoanemployeewhowasdismissedorresignedtoavoiddismissal.
6.5.1PayUponAppointmentFromaDepartmentPreferredReemploymentList
SubjecttoRule6.14,thepayofapersonappointedfromadepartmentpreferredreemploymentlistmaybefixednohigherthanhisrateofpayatthetimeofthelayoffordisplacementaction,whichentitledhimtoplacementonthepreferredlistfromwhichheisappointed,orathiscurrentrateifsuchrateishigherbasedonotherprovisionsoftheseRules.Innocaseshalltherateofpaybehigherthantherangemaximumfortheclasstowhichappointed,orthehighestratewithinthebasesupplementauthorizedforthepositiontowhichappointed.
6.6MarketGradeAdjustment
(a)Whenthepayrangeforthegradetowhichajobiscurrentlyassignediseithernotsufficienttocompetewithprevailingmarketconditions,orisfoundtoexceedprevailingmarketrates,theDirectormay,inaccordancewithRules6.1and3.1(n),authorizetheassignmentofthejobtoagradewithamoreappropriatepayrange.TheindividualpayrateofemployeesoccupyingjobswhichareaffectedshallbesetinaccordancewithRule6.8.1.
(b)Repealed,asofDecember4,1989.
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6.7RateofPayUponPromotion
(a)Subjecttotheprovisionsofsubsections(e)and(f)ofthisrule,whenanemployeeispromotedtoapositioninahighergrade,hispayshallincreasebyatleast7percent.
(b)Subjecttotheprovisionsofsubsections(e)and(f)ofthisrule,whenanemployeeisgivenaonegradepromotionhispayshallincreaseby7percent.Whenanemployeeisgivenatwogradepromotionhispaymaybeincreasedinanamountnottoexceed10.5percent.Whenanemployeeisgivenathreeormoregradepromotionhispaymaybeincreasedinanamountnottoexceed14percent.Anemployeeshallnotbepaidbelowtheminimumofthehigherrange.
(c)Eligibilitiesgainedbutnotreceivedatthetimeofpromotionmaybegivenprospectivelyatanytimewithinthreeyearsfromtheeffectivedateofthepromotion.
(d)Whenanemployeehasbeendetailedwithpaytoahigherjobandispromotedtothatsamejoborajobatthesamepaylevelorahigherpayleveldirectlyfromthedetail,hispayeligibilityonpromotionshallnotbelessthanhereceivedondetail.
(e)Subjecttotheprovisionsofsubsection(f)ofthisrule,whenanemployeeispromotedfromajobassignedtoonepayscheduletoajobwithahigherrangemaximuminanotherpayschedule,hispayshallbeadjustedasfollows:
1. Ifthemaximumofthejobtowhichheisbeingpromotedislessthan14%abovehiscurrentmaximum,hispayshallbeincreasedby7%.
2. Ifthemaximumofthejobtowhichheisbeingpromotedisatleast14%butlessthan21%abovehiscurrentmaximum,hispayshallbeincreasedatleastby7%butnottoexceed10.5%.
3. Ifthemaximumofthejobtowhichheisbeingpromotedisequaltoorgreaterthan21%abovehiscurrentmaximum,hispayshallbeincreasedbyatleast7%butnottoexceed14%.
(f)Whenanemployee,whoserateofpayfallswithinthebasesupplementforhiscurrentposition,promotestoapositionwhichhasnobasesupplement,hissalaryforpurposesofpaycalculationuponpromotionshallbetherangemaximumofhiscurrentpositionforwhichthebasesupplementisauthorized.
6.8PayUponReallocation
WhentheDirectorchangestheallocationofapositionfromonejobtoanotherbyreallocation,
(a)Ifthejobtowhichthepositionisallocatedisinahighergradeinthesamescheduleorisinagradewithahighermaximuminanotherschedule,theaffectedemployee'spayshallbesetinaccordancewithRule6.7.
(b)Subjecttotheprovisionsofsubsection(d)ofthisrule,ifthejobtowhichthepositionisallocatedisinalowergradeinthesamescheduleorisinagradewithalowermaximumin
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anotherschedule,theaffectedemployee'spaywillnotchange,butshallbesubjecttoprovisionsofRule6.15.
(c)Subjecttotheprovisionsofsubsection(d)ofthisrule,ifthejobtowhichthepositionisallocatedisinthesamegradeinthesamescheduleorisinagradewiththesamemaximuminanotherschedule,theemployee'spayshallnotchange.
(d)Ifthepositionisreallocatedinsuchawaythatthecurrentbasesupplementrateofpayauthorizedforthepositionislostorreduced,theaffectedemployee'spayshallbesetnohigherthanhiscurrentsalaryandatthehigherofthefollowing:
1. therangemaximum(thisisaredcirclerate)ofthepositionfromwhichheisbeingreallocated,or
2. withintherangemaximumplusthebasesupplement(thisisnotaredcirclerate)authorizedforthepositiontowhichheisbeingreallocated.
6.8.1PayUponJobCorrectionorGradeAssignment
WhentheDirectorassignsajobtoadifferentgradeorchangestheallocationofapositionfromonejobtoanotherbyjobcorrection,
(a)Ifthejobtowhichthepositionisjobcorrectedisinahighergradeinthesamepayscheduleorisinagradewithahigherrangemaximuminanotherpayschedule,orifthejobisassignedtoahighergradeinthesamepayscheduleortoagradewithahigherrangemaximuminanotherschedule,theaffectedemployee'spayshallnotchange.Anemployeeshallnotbepaidbelowtheminimumofthehigherrange.
(b)Subjecttotheprovisionsofsubsection(d)ofthisrule,ifthejobtowhichthepositionisjobcorrectedisinalowergradeinthesamepayscheduleorisinagradewithalowerrangemaximuminanotherpayschedule,orifthejobisassignedtoalowergradeinthesamepayscheduleortoagradewithalowerrangemaximuminanotherschedule,theaffectedemployee'spayshallnotchange,butshallbesubjecttoprovisionsofRule6.15.
(c)Subjecttotheprovisionsofsubsection(d)ofthisrule,ifthejobtowhichthepositionisjobcorrectedisinthesamegradeinthesamepayscheduleorisinagradewiththesamerangemaximuminanotherpayschedule,orifthejobisassignedtothesamegradeinthesamepayscheduleortoagradewiththesamerangemaximuminanotherschedule,theaffectedemployee'spayshallnotchange.
(d)Ifthepositionisjobcorrectedorifajobhasapayrangechangeinsuchawaythatthecurrentbasesupplementrateofpayauthorizedforthepositionislostorreduced,theaffectedemployee'spayshallbesetnohigherthanhiscurrentsalaryandatthehigherofthefollowing:
1. therangemaximum(thisisaredcirclerate)ofthepositionfromwhichheisbeingreallocated,or
2. withintherangemaximumplusthebasesupplement(thisisnotaredcirclerate)
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authorizedforthepositiontowhichheisbeingreallocated.
6.9PayUponTransferorReassignment
(a)SubjecttotheprovisionsofSubsection(f)ofthisRule,whenapermanentorprobationaryemployeeistransferredwithoutpromotionordemotion,hispayshallnotbereducedwithouthispermission.
(b)Whenapermanentemployeeistransferredwithpromotionfollowingcertificationfromapromotionalorprobationaleligiblelist,orfollowingnoncompetitivepromotion,Rule6.7shallapply.
(c)Whenapermanentorprobationaryemployeeistransferredwithdemotion,Rule6.10shallapply.
(d)SubjecttotheprovisionsofSubsection(f)ofthisRule,whenanemployeeisreassignedtoanotherposition,hisrateofpayshallnotbereducedwithouthispermission.
(e)Whenanemployeeistransferred,thedepartmentreleasingtheemployeeshallbeliableforpaymentforanyholidaysand/orregulardaysoffinterveningbetweenthelastdayactuallyworkedinthedepartmentreleasingtheemployeeandthefirstdaytobeworkedinthedepartmentacquiringtheemployee.
(f)NotwithstandingtheprovisionsofSubsections(a)and(d)ofthisRule,ifanemployeeistransferredwithoutpromotion,demotion,orchangeindutystationorisreassignedfromapositionwithanauthorizedbasesupplementtoapositionforwhichalowerornobasesupplementisauthorized,theaffectedemployee'scurrentbasesupplementpayshallbereducedtotherangemaximumortoaratewithinthenewposition'sbasesupplementnohigherthanhiscurrentsalary.
6.10RateofPayUponDemotion
SubjecttotheprovisionsofCivilServiceRule6.15and5.6.1(e)and(f),whenanemployeeisdemotedforanyreasonunderanycircumstances,hispayshallbereducedasfollows:
(a)Ifthedemotionistoajobwithinthesamescheduleortoajobinanotherschedulewithalowermaximumhispayshallbereducedbyaminimumof7%andmaybesetatalowerrateintherangeprovidedthatitisnolessthantheminimum.
(b)Repealed,effectiveSeptember9,2003.
(c)Repealed,effectiveSeptember9,2003.
(d)SubjecttotheprovisionsofRule6.29,anappointingauthoritymaygrantexceptionstothisruleforvoluntarydemotions.Exceptionsshallnotbygrantedbytheappointingauthorityinan
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arbitraryorfraudulentmannerdesignedtoincreaseanemployee’srateofpay.Anappointingauthoritymay,aspartofaformalwrittenpolicy,waiveapayincreaseonpromotionforanemployeewhohasbeendemotedwithoutadecreaseinpaywithinasix‐monthperiod.
6.11RateofPayonDetailtoSpecialDuty
Whenanemployeeisdetailedtospecialduty,hispayshallnotbereduced;ifthepositionisallocatedtoajobwhichisassignedtoahighergrade,hispayshallbeincreasedtotheratehecouldreceiveuponpromotiontosuchposition,provided:
(a)Anysuchtemporaryincreasegrantedhimshallnotaffecthiseligibilityforpayincreaseswhichhewouldhaveacquiredinhisregularpositionhadhenotbeendetailed.
(b)Attheconclusionofthedetail,hispayshallreverttohisauthorizedrateofpayinhisregularposition.
6.12CompensationforPart‐TimeServices
(a)Whenpart‐timeserviceinanypositionisauthorizedorrendered,theactualcompensationtobepaidshallbetheappropriatehourlyrate.
(b)Whenpart‐timeserviceisrendered,itshallbethedutyoftheappointingauthoritytocertifytotheDirector,oneachnoticeofappointmentorchangeinstatusoftheemployee,thepercentoffull‐timehourstobeworked.
(c)Anemployeepaidonamonthlyorsemi‐monthlybasis,whoisemployedforonlypartofapayperiodshallbepaidfortheproportionatecalendardaysworked.
6.12.1CompensationforHolidays
Employeesshallbeeligibleforcompensationonholidaysobservedexcept:
(a)Whentheemployee'sregularworkscheduleaverageslessthan20hoursaweek;
(b)Whentheemployeeisonrestrictedappointment;
(c)Whentheemployeeisonleavewithoutpayimmediatelyprecedingandfollowingtheholidayperiod;
(d)Whentheemployeeisonanintermittentworkschedule.
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6.13CertificationandPayment
(a)NoemployeeshallreceiveanycompensationexceptasauthorizedbyorpursuanttotheprovisionsofArticleX,theCivilServiceRules,theUniformClassificationandPayPlans,andthepoliciesandproceduresissuedbytheDirector.
(b)IfpaymentstoanemployeearefoundtohavebeenmadeinviolationoftheprovisionsofArticleX,theCivilServiceRules,theUniformClassificationandPayPlans,orthepoliciesandproceduresissuedbytheDirector,theDirectormaytakeanycorrectiveactionhedeemsappropriateormaydirecttheappointingauthoritytotakesuchcorrectiveaction.Correctiveactionsmayinclude,butarenotlimitedto,therescindingofanyactionsandassociatedcompensation,orrestitutiontotheemployee.
6.14PerformanceAdjustments
(a)AnemployeewhoisinactivestatusasofJune30oftheperformanceevaluationyearbecomeseligibleforandmaybegrantedaperformanceadjustment,providedthattheappointingauthorityhasdeterminedhisperformancemeritssuchanadjustment.
(b)RepealeffectiveJuly1,2012.
(c)Theamountofeachperformanceadjustmentshallbe4percentoftheemployee'sindividualpayrate.
(d)RepealeffectiveJuly1,2012.
(e)Allincreaseshereinauthorizedaresubjecttotherequirementthatnoemployee'spayshallexceedthemaximumrateofpayestablishedforthejob,orthehighestratewithinthebasesupplementauthorizedforthepositionoccupied.
(f)Anemployee'seligibilityfortheincreasesauthorizedinSubsection(a)shallnotbeinterruptedbytimeservedinthemilitaryserviceifheisreemployedundertheprovisionsofRule23.15.
(g)RepealeffectiveJuly1,2012.
(h)Anyadjustmentorincreasewhichanemployeereceivesundertheprovisionsofotherrules,unlessotherwiseindicated,shallnotaffectsuchemployee'seligibilitytoreceiveincreasesauthorizedunderthisrule.
(i)AnemployeewhohasacurrentofficialoverallPerformanceEvaluationof“NeedsImprovement/Unsuccessful”orequivalentshallnotbeeligibleforanyincreaseundertheprovisionsofthisrule.
(j)RepealeffectiveJuly1,2012.
(k)Anemployeeondetailtoapositioninahighergrademaybeeligibleforaperformance
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adjustmentinthehigherjobcalculatedonhisindividualpayrateinthehigherjob.
6.14.1RepealedeffectiveDecember12,2012.
6.15RedCircleRates
Ratesthatfallwithintherangeorwithinthebasesupplementauthorizedforapositionbecometheemployee'sauthorizedindividualpayrate.Excludingthosethatfallwithinthebasesupplementauthorizedforaposition,individualpayratesthatfallabovethemaximumestablishedforthegradebecomeredcirclerates;or,undertheconditionsoutlinedbelowinsubsection(d)ofthisrule,individualpayratesthatfallabovethebasesupplementauthorizedforapositionbecomeredcirclerates.Suchredcircleratesremainineffectuntiltherangeorrangeplusauthorizedbasesupplementforapositioncatchesupwiththerate;however,eligibilityforaredcirclerateislostuponseparationfromstateservice,ordemotionexceptasprovidedinpart(f)ofthisrule.Individualswhosesalaryratesareredcircledshallnotbeeligibleforanyotherpayadjustmentsprovidedforintherules.Redcircleratesareassignedundertheconditionsasoutlinedbelow:
(a)Whenthejobtowhichapositionisallocatedisassignedtoalowergrade.
(b)ExceptasprovidedinRule6.8(d),whenapositionisreallocatedtoajobassignedtoalowerpaygrade.
(c)Whenanadjustment(thisdoesnotincludebasesupplement)tothepaystructurehastheeffectofloweringtherangeminimumandmaximumforthegradetowhichajobisassigned.
(d)Whenpositionsaredeclaredtobeintheclassifiedserviceandtheemployee'scurrentrateofpayfallsabovethemaximumoftherangeforthegradeofthejobintowhichtheposition(s)areallocated,orabovetherangeplusbasesupplementauthorizedforthepositionallocated.AredcirclerategivenasaresultofanacquisitionofapositionunderCivilServiceRule24.2shallbetreatedinthefollowingmanner:
1. Aftertwoyears,shouldtheredcirclerateofpayexceedthemaximumrateofpayofthejobtowhichthepositionisallocatedbyovertwenty‐eightpercent,theredcirclerateshallbereducedtoafigurenotmorethantwentyeightpercentabovetheaforementionedmaximumortothemaximumofthebasesupplement,whicheverishigher.
2. Aredcircleratereducedunder(d)1abovemaynotbereinstatedundersubsection(g)below.
(e)Whentheemployee'spayexceedsthemaximumofanapprovedmarketgrade.
(f)Whenanemployeeissubjecttoademotioninalayoff,includingalayoffasprovidedforinRule17.9(c),andthelayoffwasnotabsolutelyrequiredbecauseofbudgetarycuts,exceptthatthenpayupondemotioninsuchalayoffforanemployeewhosecurrentpayratewithinthebasesupplementexceedstherangeortherangeplusauthorizedbasesupplementforthepositionto
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whichheistodemoteshallbesetnohigherthanhiscurrentsalaryandatthehigherofthefollowing:
1. therangemaximum(thisisaredcirclerate)ofthepositionfromwhichheistodemote,or
2. withintherangemaximumplusthebasesupplement(thisisnotaredcirclerate)authorizedforthepositiontowhichheistodemote.
(g)AnappointingauthoritymayrequestauthorityfromtheCommissiontoreinstateredcirclerates(exceptthosespecifiedinsubsection(d)above)awardedfortwoyearswhichhaveexpiredwhentheemployee'spaycontinuestobelowerthanthepreviouslyauthorizedredcirclerate.AnyapprovalgrantedshallbeprospectivefromthedateofCommissionaction.Eligibilityforreinstatementislostuponseparationfromstateserviceordemotion.
(h)RedcircleratesineffectonJune8,1994,theeffectivedateoftheamendmenttothisruleprovidingforacontinuingredcirclerate,shallbeextendedinaccordancewiththeprovisionsofthisrule.
6.16SpecialPayProvisions.
Underconditionsdescribedbelow,theCommissionmayauthorizespecialpayconsiderations,beyondthosealreadyprescribedintheserules.
(a)PremiumPay
Inordertoremaincompetitivewiththepaypracticesofmarketcompetitors,theCommissionmayauthorizespecialpayforpositionsinajobwhereemploymentconditionsareunusual.Additionalpaymaybeauthorizedforanemployeewhoperformsextraordinarydutythatisnotanintegralpartofhisregularlyassignedduties.Suchadditionalpayshallnotbeconsideredaspartoftheemployee’sbasepay.
(b)Repealed,effectiveJanuary1,2000.
(c)IndividualPayAdjustment.
WhenanappointingauthorityrequestsandcanpresentadequatejustificationwithdocumentationbeforetheCommissioninpublichearing,theCommissionmaygrantspecialadjustmentsinpayforindividualemployees.Suchadjustmentsshallbegrantedonlywithinthepayrangeforthegradetowhichtheemployee’spositionisallocated,orataratewithinthebasesupplementapprovedforhispositioninaccordancewiththeprovisionsofRule6.16(f).
(d)Anappointingauthoritymay,afterpresentingjustifiablereasonsinwritingtotheCommission,andwiththeCommission'sapproval,payanincentiveawardatanytimethatthejustificationshavebeenshown.
(e)ThespecialpayratesauthorizedbythisRuleshallnotbeeffectiveuntilafterapprovalbythe
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Commissionatapublichearing.
(f)RateofPayUponApprovalofBaseSupplement.
Whenmarketandemploymentconditionsrequireadditionalpayabovetherangemaximuminordertomaintaincompetentandexperiencedstaff,theCommission,uponrequestfromtheappointingauthority,mayauthorizethatemployeesoccupyingpositionsinselectedjobtitles,geographicareas,organizationsorotherlimitingfactorsdeemedappropriatebytheCommission,receiveabasesupplement.AnyCommission‐approvedbasesupplementmustalsobeapprovedbytheGovernorbeforeitcanbecomeeffective.AuthorityforsuchpaymaybeadjustedorrescindedbytheCommission,withtheapprovaloftheGovernor,shouldmarketandemploymentconditionschange.Whenauthorized,thisbasesupplementshallbetreatedasapartofbasepayandmustbereportedassuch.
(1)Uponreachingtherangemaximum,thesalaryofanemployeewhosepositionhasbeenauthorizedbasesupplementmayreceiveadditionalpaybasedonotherprovisionsoftheserulesuptothehighestratewithinthebasesupplementandinaccordancewithanyspecialprovisionsandconditionsspecifiedbytheCommission.
(2)AnemployeewhooccupiesapositionatthetimeitsbasesupplementauthorityisrescindedoradjusteddownwardbytheCommissionshallhavehissalarysetinaccordancewiththeprovisionsandconditionsspecifiedbytheCommission.
(3)Anemployeewhooccupiesapositionatthetimeitsbasesupplementauthorityismovedupwardshallhavehissalaryremainthesame,unlessheretainseligibilityforotheradjustmentsauthorizedunderotherprovisionsoftheRulesandunlessthesalaryissetinaccordancewithanyspecialprovisionsandconditionsspecifiedbytheCommission.
(g)PayforEmployeesatRangeMaximum
SubjecttotheprovisionsofRule6.29,inordertorewardthoseemployeeswhohaveachievedatleast12yearsofcontinuousStateserviceandhavereachedthemaximumoftheirpayrangeorthemaximumplusmaximumbasesupplement,havecontinuedtoexhibitsatisfactoryperformanceforaperiodofatleastthreeyearsafterreachingthemaximumormaximumplusmaximumbasesupplement,andwhohavebeenatthesamemaximumormaximumplusmaximumbasesupplementpayrateforaperiodofthreeyears,anappointingauthoritymay,athisowndiscretion,grantalumpsumpaymentofupto4%oftheemployee’sbasesalary.Employeesmaynotreceivesuchanincreasemorefrequentlythaneverythreeyears.Employeeswhoareredcircledshallnotbeeligibleforalumpsumpayment.Eligibilitiesgainedbutnotreceivedatthetimeofinitialeligibilitymaybegivenprospectivelyatanytimewithinthreeyearsoftheinitialeligibility.
(h)PaymentforAttainmentofAdvancedDegree
Anappointingauthoritymayapproveabasepayincreaseofupto10%forapermanentemployeewhoattainsajobrelatedMaster’sDegree,Ph.D.,ortheirequivalentfromanaccreditedcollegeoruniversitywhileemployedattheDepartment,providedthataDepartmentpolicyhasbeen
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approvedbytheCivilServiceCommissionandtheemployeewasnotpreviouslyrewardedforattainmentofthedegreeunderanotherrule.
6.16.1RewardsandRecognition
SubjecttotheprovisionsofRule6.29,anappointingauthoritymay,athisdiscretion,implementaprogramofrewardsandrecognitionforindividualemployeesorforemployeegroupsforsignificantachievement.Suchrewardsmaybeeithermonetaryornon‐monetary.Ifmonetary,suchrewardsshallnotexceedatotalof10%oftheemployeesbasesalarywithinafiscalyear.Monetaryrewardsshallnotbeapartoftheemployee'sbasepay,butrathershallbealumpsumreward.Suchrewardandrecognitionprogramsshallbeimplementedinaccordancewithwrittenpoliciesandproceduresestablishedbyeachdepartment.SuchpoliciesmustreceiveadvanceapprovalfromtheCivilServiceCommissionandshallbepostedinamannerthatassurestheiravailabilitytoallemployees.Suchpoliciesshallalsoincludethepublicpostingofallrewardrecipients.
6.16.2OptionalPayAdjustments
SubjecttotheprovisionsofRule6.29,anappointingauthoritymay,athisowndiscretion,grantindividualpayadjustmentstopermanentemployeestoprovidefortheretentionofanemployeewhoselosswouldbedetrimentaltotheStateserviceortoadjustpaydifferentialsbetweencomparableemployeesortocompensateemployeesforperformingadditionaldutiesortorecruitemployeesintopositionsforwhichrecruitingisdifficult.Suchincreasesshallnotexceed10%inaJuly1toJune30periodforanindividualemployeeandshallnotduplicatepaymentreceivedpursuanttootherpayrules.Suchincreasesmaybemadeaseitheralumpsumpaymentorapermanentadditiontotheemployee’sbasesalary.Suchoptionalpayadjustmentsshallbeimplementedinaccordancewithwrittenpoliciesandproceduresestablishedbyeachdepartment.SuchpoliciesmustreceiveadvanceapprovalfromtheCivilServiceCommissionandshallbepostedinamannerthatassurestheiravailabilitytoallemployees.Suchpoliciesshallalsoincludeapublicpostingofallrecipients.
6.16.3ExceptionalPerformanceandGainsharing
Thisruleestablishesanincentiveprogramdesignedtoencourageincreasedefficiencyandbetterperformanceingovernmentaloperations.SubjecttotheprovisionsofRule6.29,andafterobtainingarewardofmoniesfromtheincentivefundasestablishedintheLouisianaGovernmentPerformanceandAccountabilityAct,anappointingauthoritymayimplementanexceptionalperformanceorgainsharingincentiverewardprogramwhichprovidesforsupplementalcompensationtoidentifyclassifiedemployeesorclassifiedemployeegroupsresponsibleforefficienciesorexceptionalperformance.WheretheagencyisnotcoveredbytheLouisianaGovernmentPerformanceandAccountabilityAct,theappointingauthorityshallobtaincertificationofefficienciesorexceptionalperformanceasrequiredbytheDirectoroftheDepartmentofCivilService.Employeesmusthavebeenemployedbytheagency,program,oractivityduringtheperiodwhentheefficienciesortheexceptionalperformanceoccurredandat
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thetimetherewardisdistributed.Monetaryrewardsshallnotbepartoftheclassifiedemployee’sbasepay,butrathershallbealumpsumrewardnottoexceed20%oftheirannualbasesalary.Suchrewardshallnotbeconsideredinthedeterminationofretirementbenefits.Eachappointingauthority’ssupplementalcompensationplanmustbeapprovedbytheCivilServiceCommissionpriortodistributionofthemonies.Theplansshallbepostedinamannerthatassurestheiravailabilitytoallemployees.Suchpublicpostingshallidentifytherewardrecipientsandtheamountreceivedbyeachrecipient.
6.17PayonEnteringtheClassifiedServiceUndertheProvisionsofRule24.2.
AnemployeewhoenterstheclassifiedserviceundertheprovisionsofRule24.2becausehispositionhasbeendeclaredtobeintheclassifiedserviceshallhavehispayestablishedasfollows:
(a)Iftheemployee'srateofpayfallswithintherange,orwithintherangeplustheauthorizedbasesupplementforthepositionallocated,hisrateofpayshallremainthesame.
(b)Iftheemployee'scurrentrateofpayisbelowtherangeminimum,itshallbebroughttotherangeminimumorinterimminimumifsuchisineffectatthetime.
(c)Iftheemployee'scurrentrateofpayisabovetherangemaximumorabovetherangemaximumplusthebasesupplementauthorizedforthepositionallocated,Rule6.15shallapply.
6.25RepealedandRe‐enactedinRules21.10and21.11,effectiveDecember31,2003.
6.26RepealedandRe‐enactedinRule21.2,effectiveDecember31,2003.
6.27RepealedandRe‐enactedinRules21.7and21.12,effectiveDecember31,2003.
6.28CompensationforOn‐CallDuty/ShiftWork
SubjecttotheprovisionsofRule6.29,
(a)TheDirectormayauthorizecompensationforon‐call/shiftworkthroughpolicydirectiveswhichestablishguidelinesforcompensationforemployeesperformingthesetypesofwork.Theseguidelineswillestablishthemaximumauthorizedamountswhichmaybeutilized.TheCommissionmayauthorizeamountsatlevelshigherthanestablishedbytheDirector.
(b)On‐callcompensationisforhoursworkedinexcessofregularlyscheduledhoursofduty,whentheworkerisavailableforcallbacktohis/herdutystation,work‐ready,withinaspecifiedperiodoftime,atthedirectionofhis/herappointingauthority.On‐callcompensationisinadditiontotheemployee'sregularpayandisnottobeincludedinterminalleavepaymentsallowedunderotherSectionsoftheRules.On‐callcompensationshallnotbegrantedtoanemployeeforhis/herregularlyscheduledhoursofduty.Further,whenanemployeeiscalledbackhe/sheshallbeconsideredindutystatusandeligibleforovertimecompensation,accordingtoChapter21ofthese
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Rules
(c)Shiftdifferentialisanadditionalpayallowanceforemployeeswhoworknon‐standardhours.
6.29CorrectivePayActions
(a)ThediscretiongrantedbythisChaptertoanappointingauthorityissubjecttorevocationbytheDirectorwhenhedeterminesthatsuchdiscretionhasbeenabused.
(b)Anemployee'spayissubjecttoreductionwhen,afterhearingbeforetheCommissionoritsdesignee,itisdeterminedthattheemployeehasbenefitedfromincreasedpayasaresultofeitheraviolationoftheseRules,oranabuseofthediscretiongrantedintheseRules.
6.30Payadjustmentifwithin$20ofrangemaximumorhighestratewithinthebasesupplement
Inordertoavoidexcessiveadministrativecosts,anappointingauthoritymayadjustanemployee'ssalarytothemonthlyrangemaximumorhighestratewithinthebasesupplementauthorizedforapositionwhenanypersonneltransactionresultsinasalaryincreasewhichiswithin$20ofthatmonthlyrangemaximumorhighestratewithinthebasesupplement.
6.31PayforEmployeesAppointedatRangeMinimum
Anappointingauthoritymaygranta2%basepayincreasetoanemployeeappointedattheminimumofthepayrangeafterthatemployeehasservedatleastsixmonths.Whenanappointingauthorityelectstograntsuchpayadjustments,theymustbegrantedinauniformmannertoallemployeesinthesamejobtitlewhoarehiredattheminimumoftherange.Suchpayadjustmentsmayonlybegrantedwithintwelvemonthsoftheeffectivedateoftheappointment.
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Chapter7:ExaminationsandEligibleListsChapter7wasrepealedinitsentiretyeffectiveFebruary16,2009.RefertoChapters22,23and24.
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Chapter8:CertificationandAppointmentChapter8wasrepealedinitsentiretyeffectiveFebruary16,2009.RefertoChapters22,23and24.
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Chapter9:ProbationaryPeriod
9.1ProbationaryPeriod
(a)Probationaryperiodsofnolessthansixmonthsormorethantwenty‐fourmonthsshallbeservedbyemployeesfollowingappointmentsto:
1. PermanentpositionsfollowingcertificationfromanopencompetitiveeligiblelistexceptasprovidedinRule9.1(h).
2. OriginalappointmentstopermanentpositionsundertheprovisionsofRule23.3(a).3. Non‐competitivere‐employmentsbasedonpriorservice,exceptasprovidedinRules
17.23(a)and9.3.
Theprobationaryperiodshallbeanessentialpartoftheexaminationprocessandshallbeusedforthemosteffectiveadjustmentofanewemployeeandfortheeliminationofanyprobationaryemployeewhoseperformancedoesnotmeettherequiredstandardofwork.
(b)Apermanentemployeewhoispromoted,transferred,reassignedordemotedtoanotherpositionshallnotberequiredtoserveaprobationaryperiodinthenewposition.
(c)Apermanentorprobationaryemployeewhoisappointedtoanotherpositionfollowingcertificationfromanopencompetitiveeligiblelistisconsideredanewemployeeinthenewpositionandshallserveaprobationaryperiodnolessthansixmonthsormorethantwenty‐fourmonthsinsuchnewposition.
(d)Aprobationaryemployeewhoispermanentlytransferred,reassigned,ordemotedtoanotherpositionshallbeeligibleforpermanentstatusinthenewpositionbetweenthesixthandtwenty‐fourthmonthoftheprobationaryperiodwhichbeganpriortothechangeinposition(s).
(e)Aprobationaryemployeemaybeseparatedbytheappointingauthorityatanytime.
(f)Aformeremployeewhoisappointedfromadepartmentpreferredreemploymentlistisnotrequiredtoserveaprobationaryperiodinthenewposition.
(g)Theprobationaryperiodofapart‐timeemployeeshallbecomputedonthesamecalendarbasisasthoughhewereemployedfulltime.
(h)Anemployeewhohasservedatleast24monthsinajobappointmentwithnobreakinservicemaybeappointedtothesameposition,orapositioninthesamejobtitle,inthesameagencywithoutservingaprobationaryperiod.
9.2PermanentAppointmentActionFollowingProbationaryPeriod
(a)Permanentappointmentofaprobationaryemployeeshallbeginuponcertificationbythe
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appointingauthoritythattheemployeehasmettherequiredstandardofworkduringtheprobationaryperiod.
(b)ApermanentappointmentmustbereportedtotheDirectorinthemannerheprescribes.
(c)Theappointingauthorityshallseparateemployeeswhohavenotbeencertifiedaspermanentattheendofthetwenty‐fourmonthprobationaryperiodinaccordancewiththeprovisionsofRule9.1(e).
9.3InterruptionofProbationaryPeriodforMilitaryPurposes
Aprobationaryemployeewhoisabsentformilitarytrainingormilitaryactivedutyinexcessofthirtyconsecutivecalendardays,shallbereturnedtodutyintheprobationarystatusatthepointhereachedintheprobationaryperiodbeforeleaving.Absencesofthirtyconsecutivecalendardaysorlessshallbecountedaspartoftheprobationaryperiod.
9.4Repealed
9.5ConcurrentFull‐TimeStatus
Anemployeecannotattainpermanentstatusoracquireotherrightsandbenefitsofpermanentappointmentformorethanonefull‐timeequivalentpositioninStateservice.
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Chapter10:PerformanceEvaluationSystemEffectiveJuly1,2012
10.1PerformanceEvaluationSystem;RequiredComponents
(a)ThePerformanceEvaluationSystemisatoolusedtomeasureindividualperformanceandtodevelopemployeesintohigh‐performingindividuals.ThisPerformanceEvaluationSystemiseffectiveJuly1,2012,andappliestoallclassifiedemployees.TheperformanceevaluationyearshallbeJuly1stthroughJune30thofeachyear.ThePerformanceEvaluationSystemshallconsistofatleastthefollowingcomponents:
1. Aperformanceplanthatliststheperformancefactorsonwhichtheemployee’soverallperformancewillbeevaluated,
2. Aplanningsessionatwhichtheevaluatingsupervisorandtheemployeediscusstheperformanceplan,
3. AstandardplanningandevaluationformapprovedbytheDirector,4. Athree‐levelevaluationsystem,and5. Aplanningandevaluationinstructionmanualthatisaccessibletoallemployees.
(b)AnappointingauthoritymaymakevariationstotheperformanceplanningandevaluationformorinstructionswithpriorwrittenapprovalfromtheDirector.
10.2EvaluatingSupervisor
(a)TheAppointingAuthorityshalldesignateanEvaluatingSupervisorforeachemployee.Generally,theEvaluatingSupervisorshouldbethepersonwho,intheAppointingAuthority'sjudgment,isinthebestpositiontoobserveanddocumenttheemployee'sperformance.FailuretodesignateanEvaluatingSupervisorshallbeaviolationoftheserules.
(b)TheEvaluatingSupervisorshallberesponsibleforadministeringtheperformanceevaluationsystemforhisdesignatedemployeesinaccordancewiththeseRulesandanyapplicableagencypolicies.AnEvaluatingSupervisorwhofailstoadministertheperformanceevaluationsysteminaccordancewiththeseRulesshallnotbeeligibleforaperformanceadjustmentforthatyear.
10.3SecondLevelEvaluator
(a)TheAppointingAuthorityshalldesignateaSecondLevelEvaluatorforeachemployee.Generally,theSecondLevelEvaluatoristheEvaluatingSupervisor’ssupervisor.TheSecondLevelEvaluatormustapprovetheperformanceplanandtheperformanceevaluationpreparedbytheEvaluatingSupervisorbeforetheyaregiventotheemployeeforsignature.
(b)TheSecondLevelEvaluatorshallberesponsibleforadministeringtheperformanceevaluation
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systeminaccordancewiththeseRulesandanyapplicableagencypolicies.ASecondLevelEvaluatorwhofailstoadministertheperformanceevaluationsysteminaccordancewiththeseRulesshallnotbeeligibleforaperformanceadjustmentforthatyear.
10.4PerformanceEvaluations
(a)Eachemployeeshallbeevaluatedonhisoverallperformancebasedonworktasksandbehaviorstandardsdeterminedbytheevaluatingsupervisortoberequirementsoftheemployee’sjob.
(b)Additionally,eachsupervisoryemployeeshallbeevaluatedonhisadministrationoftheperformanceevaluationsystemasrequiredbytheserules.
10.5PerformancePlanandPerformancePlanningSession
(a)TheEvaluatingSupervisorshallprepareaperformanceplanatthebeginningofeachevaluationperiod.Theperformanceplanshalllistworktasksandbehaviorstandardsonwhichtheemployee’soverallperformancewillbeevaluated.Theseshallberecordedontheplanningandevaluationform.
(b)TheEvaluatingSupervisorshallobtaintheSecondLevelEvaluator’ssignatureapprovaloftheperformanceplanningandevaluationformpriortopresentingittotheemployeeforfinalsignature.
(c)AfterobtainingtheSecondLevelEvaluator’ssignatureapprovaloftheperformanceplan,theEvaluatingSupervisorwillconductaperformanceplanningsessionwiththeemployee.
(d)Duringtheplanningsession,theEvaluatingSupervisorshallpresenttheperformanceplanningandevaluationformtotheemployeeanddiscusstheperformanceworktasksandbehaviorstandardsonwhichhewillbeevaluatedandtheperformancethatwillbeexpectedofhimduringthecomingevaluationperiod.
(e)TheEvaluatingSupervisorandtheemployeeshallsignanddatetheperformanceplanningandevaluationformtodocumenttheplanningsession.Theemployeeshallbegivenacopyoftheform.Shouldtheemployeedeclinetosigntheperformanceplanningandevaluationform,theEvaluatingSupervisorshallnotethisontheformandrecordthedatethattheplanningsessionoccurred.Anemployeecannotpreventtheplanningsessionfrombecomingofficialbyrefusingtosigntheform.
(f)Planningsessionsshallbeconductedduringthefirstthree(3)calendarmonthsfollowing:
1. theappointmentofanewemployee;2. thepermanentmovementofanemployeeintoapositionhavingadifferentposition
numberwithsignificantlydifferentduties;
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3. thebeginningofthenewperformanceevaluationyear(nolaterthan9/30).
(g)Aperformanceplanningsessionmaybeconductedwhen:
1. theemployeegetsanewEvaluatingSupervisor,2. performanceexpectationschange,or3. theEvaluatingSupervisordeemsaperformanceplanningsessionisappropriate.
10.6OverallPerformanceEvaluation
(a)Attheendoftheperformanceevaluationperiod,theEvaluatingSupervisorshallassignoneofthethreevalueslistedbelowtotheemployee’soverallperformancebasedupontheworktasksandbehaviorstandardsestablishedintheperformanceplan.
Exceptional:Workandbehaviorconsistentlyexceededtheperformancecriteria.
Successful:Workandbehaviormettheperformancecriteria.
NeedsImprovement/Unsuccessful::Workand/orbehaviordidnotmeettheperformancecriteria.
(b)AnEvaluatingSupervisormayelecttoassignanemployeewhoworkedlessthanthreecalendarmonthswithintheperformanceevaluationyearadefaultoverallevaluationof“NotEvaluated.”Anoverallevaluationof“NotEvaluated”shallhavethesameeffectasanevaluationof“Successful.”“NotEvaluated”evaluationsmaybegivenonlywhen:
1. theemployeeisactiveasofJune30th,theendoftheperformanceyear,and2. theemployeehasworkedlessthanthree(3)monthsattheevaluatingagencywithinthe
performanceyear,and3. theappointingauthoritydeterminesthatnotenoughtimehaselapsedtocreatean
evaluationfortheemployee.
(c)Whenanevaluationisinviolationoftheserules,theemployeeshallreceiveanoverallevaluationof“Unrated.”“Unrated”evaluationsshallhavethesameeffectasanevaluationof“Successful.”
10.7OfficialPerformanceEvaluationsandEvaluationSessions
(a)Officialperformanceevaluationsarerequiredforallclassifiedemployees.TheEvaluatingSupervisorshallbasetheofficialevaluationoftheemployee’sperformanceontheworktasksandbehaviorstandardsasstatedontheperformanceplanningandevaluationform.
(b)OfficialevaluationsshallbemadeaftertheperformanceyearhasendedandmustberenderednolaterthanAugust31st.AllofficialoverallevaluationswillberecordedwithaneffectivedateofJuly1st.
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(c)Evaluationsbecomeofficialonthedatetheyarerendered.NoevaluationsshallberenderedafterAugust31st.Torenderanofficialevaluation,theEvaluatingSupervisorshall:
1. completeaperformanceevaluationformafterJune30thoftheevaluationyear,2. providedocumentationtosupportanevaluationof“NeedsImprovement/Unsuccessful”
or“Exceptional,”3. obtaintheSecondLevelEvaluator’ssignedapprovaloftheevaluationformpriorto
discussionwiththeemployee,4. discusstheevaluationwiththeemployeeandpresenttheevaluationformtothe
employeetobesignedanddated,and5. givetheemployeeacopyoftheevaluationformwithhisofficialoverallevaluationnoted.
(d)Whenanemployeeisnotavailable,theprovisionsofthisruleshallbesatisfiedwhennotificationtotheemployeeismadebymail.Iftheemployeeisnotifiedbymail,thenotificationshallbedeemedtimelyifitwasmailedtotheemployee’smostrecentaddressonorbeforeAugust31st,asevidencedbyofficialproofofmailing.TheagencymustmaintaindocumentationthattheemployeewasnotifiedonorbeforeAugust31st.
(e)Shouldtheemployeedeclinetosigntheperformanceevaluationform,theEvaluatingSupervisorshallnotethisontheformandrecordthedatethattheevaluationsessionoccurred.Anemployeecannotpreventtheevaluationfrombecomingofficialbyrefusingtosigntheform.
(f)Evaluationsof"Unrated"shallbeindicatedonthefinaloverallperformanceevaluationformbytheEvaluatingSupervisor,SecondLevelEvaluator,orHumanResourcesofficer.Anemployeeshallbenotifiedwhenhehasbeenassignedanofficialoverallevaluationof"Unrated".
10.8EffectsoftheNeedsImprovement/UnsuccessfulEvaluation
(a)Anevaluationof“NeedsImprovement/Unsuccessful”isnotadisciplinaryaction.
(b)Anyemployeewhoseofficialoverallevaluationis"NeedsImprovement/Unsuccessful"shallnotbe:
1. eligibleforaperformanceadjustment,apromotionorpermanentstatus,or2. detailedtoahigherlevelpositionunlessapprovedinadvancebytheDirectorofCivil
Service.
(c)Anemployeewhoseofficialoverallevaluationis"NeedsImprovement/Unsuccessful"maybeseparatedordisciplinedinaccordancewiththerulesapplicabletotheemployee’sstatus.
(d)Permanentemployeesshallhavearighttorequestareviewinaccordancewiththeprovisionsofrules10.11and10.12.
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10.9EffectoftheAbsenceofanOfficialEvaluation
Anemployeewhoisnotevaluatedinaccordancewiththeprovisionsoftheserulesshallhaveanofficialoverallevaluationof"Unrated"ontheevaluationeffectivedateofJuly1st.Permanentemployeesshallhavearighttorequestareviewinaccordancewiththeprovisionsofrule10.11.
10.10RecordKeepingandReportingRequirements
(a)EachcompletedperformanceevaluationformshallbekeptintheagencyHumanResourceofficeorotherdesignated,securelocationnotaccessibletothepublic,andshallnotbeconsideredapublicrecord.CompletedformsmustbeavailableuponrequesttotheDepartmentofCivilServiceforauditingpurposes,tootheragenciesoftheStateofLouisianaforpurposesofcheckingemploymentreferencesandtotheemployee.
(b)EachAppointingAuthorityshallannuallyreporttotheDirectorofCivilService,insuchmannerastheDirectorprescribes,informationaboutevaluationsgivenduringthepreviousyearendingJune30th.TheDirectorofCivilServicemayrequiremorefrequentreportingasneeded.
10.11AgencyReview
(a)Apermanentemployeewhoreceivesanoverallperformanceevaluationof"Unrated"or"NeedsImprovement/Unsuccessful"mayrequestanofficialreviewofthatevaluationbyanAgencyReviewer(s).
(b)TheappointingauthorityshalldesignatetheAgencyRevieweroranAgencyReviewPanel.TheReviewer(s)shallnotbeeithertheEvaluatingSupervisorortheSecondLevelEvaluatorwhosignedtheevaluationbeingreviewed.
(c)TheofficialoverallevaluationmayonlybechangedbytheAgencyReviewer(s).
(d)Arequestforreviewmustbesubmittedinwritingandbepostmarkedorreceivedintheemployingagency’sHumanResourcesofficenolaterthanSeptember15thfollowingtheevaluationyear.Intherequestforreview,theemployeemustexplainandprovidesupportingdocumentationfortherequestforreview.
(e)Iftherequestforreviewistimely,theAgencyReviewer(s)mustreviewtheemployee’srequest,theevaluationgivenandanysupportingdocumentationprovided.ThecontestedevaluationmustbediscussedwiththeemployeeandtheEvaluatingSupervisor.
(f)TheAgencyReviewer(s)shallgivetheemployee,theEvaluatingSupervisor,andtheHumanResourcesofficewrittennoticeoftheresultsoftheirreview.ThisnotificationshallbeprovidednolaterthanOctober15th.AnychangeinevaluationshallberetroactivetoJuly1st.
(g)Theperformanceevaluationform,theemployee’srequestforreview,theAgencyReviewer(s)’decision,andthesupportingdocumentationattachedtotheperformanceevaluation,aswellas
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anydocumentsrequestedfromtheemployeeorsupervisorduringthereview,shallbemaintainedintheemployee’sofficialpersonnelfileorothersecuredperformancefilemaintainedinHumanResources.
10.12RequestforReviewbytheDirectorofCivilService
(a)Apermanentemployeewhoreceivesanoverallevaluationof“NeedsImprovement/Unsuccessful”followinganAgencyReviewmayrequesttohavehisperformancefilereviewedbytheDirectorortheDirector’sdesignee.
(b)ArequestforreviewunderthisrulemustbepostmarkedorreceivedbytheDirectornolaterthan10calendardaysfollowingthedatetheemployeereceivedtheAgencyReviewdecision.Intherequest,theemployeemustexplainwhyheiscontestingthedecisionoftheAgencyReviewer(s).
(c)Iftherequestforreviewistimely,theDirectororhisdesigneeshallobtainandreviewtheemployee’sperformancefile.TheDirectormayeitheraffirmtheoverallevaluationorchangetheoverallevaluationto“Unrated”.TheDirector’sdecisionshallbefinal.
(d)TheDirectorshallprovideawrittendecisiontotheemployee,theEvaluatingSupervisor,andtheHumanResourcesOfficernolaterthanthirty(30)calendardaysfollowingthedatetherequestforreviewwasreceived.
10.13Exceptions
TheDirectormayapproveexceptionstotheseRules.
10.14GrievanceProcess
Theagency'sgrievanceprocessshallnotbeusedtorevieworreconsiderevaluationsoraproceduralviolationoftheserules.
10.15–10.18Repealed
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Chapter11:HoursofWork,Annual,SickandOtherFormsofLeave
11.1Full‐TimeEmployees
(a)Subjecttotheprovisionsofsubsections(b)and(c)hereof,theworkweekforeachfull‐timeemployeeintheclassifiedserviceshallbeforty(40)hours;oranappointingauthoritymayspecifyanalternate80‐hour,two‐weekworkperiodforexemptemployees.
(b)Anappointingauthority,withtheapprovaloftheCommission,mayspecifyaworkweekexceedingforty(40)hoursforemployeesinspecificclassesofpositionswithinhisagency,orforemployeesinspecificdivisionsoractivitieswithinhisagency.
(c)Subjecttotheprovisionsofsubsections(a)and(b)ofthisRule,theappropriateappointingauthorityshalldesignateandrecordthenumberofhoursanddays,whichwillconstitutetheregularworkweekofeachfull‐timeemployee.
(d)Eachspecificationpreparedundertheprovisionsofsubsection(b)ofthisRuleshallbefiledwiththeDirector.
11.2Part‐TimeEmployees
(a)Whentheservicesofanemployeearenotneededonafull‐timebasishisappointingauthoritymayestablisharegulartourofdutyforhimonapart‐timebasis.
(b)Theappropriateappointingauthorityshalldesignateandrecordthenumberofhoursanddays,whichwillconstitutetheregularworkweekofeachpart‐timeemployee.
11.3IntermittentWorkers
Whentheservicesofanemployeearenotneededonaregularlyscheduledbasis,theappointingauthoritymayappointanemployeetoserveonanintermittenthourly,daily,weeklyormonthlybasis.
11.3.1RepealedandRe‐enactedinRule21.1,effectiveDecember31,2003
11.4Repealedandre‐enactedeffectiveJuly1,1973asRules1.3.1and1.39.1
11.5EarningofAnnualandSickLeave
(a)Annualandsickleaveshallbeearnedbyeachfull‐timeandeachpart‐timeemployeewhohasa
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regulartourofduty,exceptthatnoemployeeshallearnannualorsickleavewhileservingonrestrictedappointmentorwhileusingleavefromanagencyleavepoolasdefinedinRule11.34.
(b)Theearningofsuchleaveshallbebasedontheequivalentofyearsoffull‐timeStateserviceandshallbecreditableattheendofeachcalendarmonthorattheendofeachregularpayperiodinaccordancewiththefollowinggeneralschedule:
1. Lessthanthreeyearsofservice,attherateof.0461hourofannualleaveand.0461hourofsickleaveforeachhourofregularduty.
2. Threeyearsbutlessthanfiveyearsofservice,attherateof.0576hourofannualleaveand.0576hourofsickleaveforeachhourofregularduty.
3. Fiveyearsbutlessthantenyearsofservice,attherateof.0692hourofannualleaveand.0692hourofsickleaveforeachhourofregularduty.
4. Tenyearsbutlessthanfifteenyearsofservice,attherateof.0807hourofannualleaveand.0807hourofsickleaveforeachhourofregularduty.
5. Fifteenormoreyearsofservice,attherateof.0923hourofannualleaveand.0923hourofsickleaveforeachhourofregularduty.
(c)Repealed,effectiveJuly1,1973.
(d)Noemployeeshallbecreditedwithannualorsickleave
1. Foranyovertimehour.2. Foranyhourofleavewithoutpay.3. Repealed9/13/2006.4. Foranyhourinon‐callstatusoutsidehisregulardutyhoursasdefinedinRules11.1and
11.2.5. ForanyhouroftravelorotheractivityoutsidehisregulardutyhoursasdefinedinRules
11.1and11.2.6. Foranyhourofaholidayorothernon‐workdaywhichoccurswhileheisonleavewithout
pay.
11.6CarryingLeaveForward
(a)Accruedunusedannualandsickleaveearnedbyanemployeeshallbecarriedforwardtosucceedingcalendaryears.
(b)Repealed,effectiveMarch15,1973.
11.7UseofAnnualLeave
(a)Annualleavemustbeappliedforbytheemployeeandmaybeusedonlywhenapprovedbytheappointingauthorityorhisdesignatedrepresentative.
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(b)Annualleaveshallnotbechargedfornon‐workdays.
(c)Eachappointingauthorityshallselectamethodtochargetheannualleaverecordsofallemployees.Theminimumchargetoannualleaverecordsshallbenotlessthanone‐tenthhour(6minutes)normorethanone‐halfhour.
(d)Theappointingauthorityshallusethesamemethodforchargingtoleaverecordsforbothannualandsickleave.
11.8Repealed,effectiveDecember17,1957
11.9EnforcedAnnualLeave
(a)Subjecttosubsection(b)hereof,andmilitaryleaveprovisionsinRule11.26,anappointingauthoritymayrequireanemployeetotakeannualleavewheneverinhisadministrativejudgmentsuchactionwouldbeinthebestinterestoftheDepartment.
(b)Noemployeeshallberequiredtoreducehisaccruedannualleavetolessthan240hoursexcept;
1. priortobeinggrantedleavewithoutpay,butsubjecttotherightgrantedtheemployeebythemilitaryleaveprovisionsoftheserules;or,
2. whereitisdeterminedthattheneedtobeabsentfromworkisbecauseofaconditioncoveredbytheUnitedStatesFamilyandMedicalLeaveAct.
3. theleaveisrequiredduringclosuresinaccordancewithRule17.10asalayoffavoidancemeasure.
11.10PaymentforAnnualLeaveUponSeparation
(a)SubjecttoRule11.18(a)andsub‐section(b)ofthisrule,eachemployeeuponseparationfromtheclassifiedserviceshallbepaidthevalueofhisaccruedannualleaveinalumpsumdisregardinganyfinalfractionofanhour;provided,thattheprivilegesofthisruleshallnotextendtoanyemployeewhoisdismissedfortheftofagencyfundsorproperty.Thepaymentforsuchleaveshallbecomputedasfollows:
1. Whenanemployeeispaidwagesonanhourlybasis,multiplyhisregularhourlyratebythenumberofhoursofaccruedannualleave.
2. Whenanemployeeispaidonotherthananhourlybasis,determinehishourlyratebyconvertinghissalaryinaccordancewithprovisionsintheuniformpayplanforconversiontoaworkinghourlyrate.Multiplyhisconvertedhourlyratebythenumberofhoursofaccruedannualleave.
(b)NoterminalpaymentforannualleaveearnedundertheseRulesshallexceedthevalueof300hours,computedonthebasisoftheemployee'shourlyrateofpay(includesbasesupplement)atthetimeofhisseparation.Thehourlyrateofpayforemployeeswhoareondetailshallnotinclude
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theemployee’spayinthedetailposition.
(c)NopaymentforannualleaveunderthisRuleshalloperatetocontinuethepayeeasaclassifiedemployeebeyondthelastdayofactiveduty.
(d)PaymentforannualleaveearnedunderadministrativerulesorregulationsineffectpriortoJuly1,1953maybemadeuponseparationinaccordwithsuchrulesorregulations.
(e)WhenanemployeewhohasbeenpaidunderthisRuleforaccumulatedannualleaveisreemployedinaclassifiedposition,heshallpaytheDepartmentwhichreemployshimthevalueofsuchannualleaveattheratepaidhimlessthevalueofworkinghoursforwhichhehasbeenpaidwhichintervenebetweenthelastdayworkedandthedateofreemploymentandshallbegivencreditforthenumberofhoursofannualleaveforwhichhehasmadereimbursement,exceptwhen:
1. anemployeereturnstoworkforthefirsttimeafterretirementor2. anemployeeisrehiredintoajobappointmentornon‐leaveearningposition,he/sheshall
notberequiredtomakereimbursement.
(f)RepealedandreenactedasSub‐section(d)6ofRule11.5,effectiveJuly1,1973.
(g)Repealed,effectiveJune8,1983.
11.10.1PaymentforSickLeaveWhenEmployeeIsNon‐disciplinarilyRemovedunderRule12.6(a)1
WhenanemployeeisremovedinaccordancewithRule12.6(a)1,heshallbepaidthevalueofhisaccruedsickleaveinalumpsum,basedonhisregularhourlyrateofpay,unlessheisreemployedinprobationalorpermanentstatusintheclassifiedstateserviceorisreemployedintheunclassifiedservice,withoutabreakinserviceofoneormoreworkingdays,inwhichcasesthesickleavewilltransfertotheemployingagency.
11.11Repealed,effectiveDecember17,1957
11.12Repealed,effectiveDecember17,1957
11.13UseofSickLeave
(a)Sickleavemaybeutilizedbyanemployeewhohassufficientleavetohiscreditfornecessaryabsencefromdutybecauseof:
1. Illnessorinjurywhichpreventshimfromperforminghisusualduties.2. Medical,dental,oropticalconsultationortreatment.3. Repealed,effectiveJanuary1,1963.
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(b)Sickleaveshallnotbechargedfornon‐workdays.
(c)Eachappointingauthorityshallselectamethodtochargethesickleaverecordsofallemployees.Theminimumchargetosickleaverecordsshallbenotlessthanone‐tenthhour(6minutes)normorethanone‐halfhour.
(d)Repealed,effectiveJune30,1972.
(e)Theappointingauthorityshallusethesamemethodforchargingtoleaverecordsforbothannualandsickleave.
11.13.1EnforcedSickLeave
Anappointingauthoritymayplaceanemployeeonsickleavewhentheemployeeassertstheneedtobeabsentfromtheworkplacebecauseoftheemployee'sillnessorinjury.
11.14CertificateRequiredWhenSickLeaveTaken
Anemployeewhohastakensickleaveshallfilewithhisappointingauthorityacertificatestatingthecauseofhisabsenceandtheamountoftimetaken.Theappointingauthoritymayrequireastatementfromaregisteredphysicianorsomeotheracceptableproofthattheemployeewasillandunabletoreporttowork.
11.15Repealed,effectiveJuly11,1984
11.16Repealed,effectiveDecember17,1957
11.17Repealed,effectiveDecember17,1957
11.18CancellationorContinuanceofAnnualandSickLeave
(a)Whenanemployeeseparatesfromthestateclassifiedservice,allaccruedannualleaveexceptthatwhichmustbepaidandallaccruedsickleaveexceptthatwhichmustbepaidunderRule11.10.1shallbecancelled;however,iftheemployeeisreemployedinprobationalorpermanentstatusintheclassifiedserviceorisreemployedintheunclassifiedservicewithoutabreakinserviceofoneormoreworkingdays,alloftheemployee'sannualandsickleaveshallbetransferredtotheemployingagency.
(b)SubjecttotheprovisionsofRule11.19,whenaformeremployeeisreemployedwithpermanentorprobationarystatuswithin5yearsofhisseparation,allaccruedannualandsickleavethatwascancelleduponseparationshallberecreditedtohim;provided,thattheprivilegesofthisRuleshallnotextendtoanemployeewhoselastseparationwasbydismissalorresignationtoavoiddismissal.
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(c)Repealed,effectiveAugust5,1992.
(d)Repealed,effectiveAugust5,1992.
(e)Repealed,effectiveAugust5,1992.
11.19TransferringAnnualandSickLeaveBetweenDepartments
(a)Repealed,effectiveJuly1,1973.
(b)SubjecttotheprovisionsofSubsection(c)ofthisRule,allannualleaveaccruedbyanemployeeforwhichheisnotpaidandallsickleaveaccruedbyhimwheneverhechangesfromemploymentinonedepartmenttoemploymentinanotherdepartmentwithinaperiodofthirtycalendardaysshallbecertifiedbyhisformerdepartmenttotheotherdepartmentandshallbecreditedtotheemployee.
(c)Allannualleaveaccruedbyanemployeeforwhichhewasnotpaidandallsickleaveaccruedbyhimattimeofseparationtoentermilitaryserviceshallbecreditedtohimuponhisreemploymentinaclassifiedpositionfollowingsuchmilitaryservice.
(d)Theannualandsickleavecreditsofastateemployee,earnedundertheprovisionsofaformalsystemofleaveaccrualanduse,oremployedbyanentitythatemploysstateclassifiedemployeesonaregularbasis,whoenterstheClassifiedService,shallbecertifiedandcreditedinthesamemannerasprovidedinthisruleforclassifiedemployees.
11.20Repealed,effectiveDecember17,1957
11.21Workmen'sCompensationPayments
Whenanemployeeisabsentfromworkduetodisabilitiesforwhichheisentitledtoworkmen'scompensationhe
(a)shall,totheextentoftheamountaccruedtohiscredit,begrantedsickleavenottoexceedtheamountnecessarytoreceivetotalpaymentsforleaveandworkmen'scompensationequaltohisregularsalary.
(b)may,totheextentoftheamountaccruedtohiscredit,begrantedannualleaveoracombinationofannualandsickleavenottoexceedtheamountnecessarytoreceivetotalpaymentsforleaveandworkmen'scompensationequaltohisregularsalary.
(c)maybegrantedleavewithoutpay.
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Rule11.21.1
(a)Whenanemployeeengagedinlawenforcementworkisdisabledwhileintheperformanceofdutyofahazardousnature,andbecauseofsuchdisabilityisunabletoperformhisusualduties,hisappointingauthoritymay,withpriorapprovaloftheDirector,grantsuchdisabledemployeealeaveofabsencewithfullpaynottoexceedsixmonthsduringtheperiodofsuchdisabilitywithoutchargeagainsttheemployee'saccumulatedsickorannualleave,providedsuchemployeemustpaytohisDepartmentallamountsreceivedbyhimasWorkmen'sCompensationbenefits.RequestsforsuchleaveshallbesubmittedinwritingbytheappointingauthorityandshallincludeallinformationnecessarytodeterminewhetheranemployeeiscoveredbythisRule.
(b)Ifarequest,madeinaccordancewiththeprovisionsofSubsection(a)ofthisRule,isfoundtobequestionableoriftheleaverequestedexceedsorlaterextendsbeyondsixmonths,theDirectorshallsubmitsuchrequesttotheCommissionforitsreviewandapproval.
11.22Repealed,effectiveDecember17,1957
11.23Civil,Emergency,andSpecialLeave
Anemployeeservingwithjobappointment,probationaryorpermanentstatusshallbegiventimeoffwithoutlossofpay,annualleave,orsickleavewhen:
(a)Performingjuryduty.
(b)Summonedtoappearasawitnessbeforeacourt,grandjury,orotherpublicbodyorcommission,providedthatforpurposesofthisSubsectionaplaintiffordefendantshallnotbeconsideredawitness,norshallthisSubsectionapplytoanemployeesummonedasawitnessasaresultofemploymentotherthanStateemployment.
(c)Performingemergencyciviliandutyinrelationtonationaldefense.
(d)HisappointingauthoritydeterminesthatheispreventedbyanactofGodfromperformingduty.
(e)AmendedandRe‐enactedeffectiveJanuary11,1989asRule11.23.2.
(f)ParticipatinginaStateCivilServiceexaminationonaregularworkday,ortakingarequiredexaminationpertinenttotheexaminee'sStateemployment,beforeaStatelicensingboard.
(g)Theappointingauthoritydeterminesthatbecauseoflocalconditionsorcelebrationsitisimpracticableforhisemployeesinsuchlocalitytowork.
(h)Theemployeeisorderedtoreportforpre‐inductionphysicalexaminationincidenttopossibleentryintothemilitaryforcesoftheUnitedStates.
(i)TheemployeeisamemberoftheNationalGuardandisorderedtoactivedutyincidenttolocal
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emergency,actofGod,civilorcriminalinsurrection,civilorcriminaldisobedience,orsimilaroccurrencesofanextraordinaryandemergentnaturewhichthreatensoraffectsthepeaceorpropertyofthepeople.
(j)Engagedintherepresentationofaclientinacriminalproceedingpursuanttoanorderofacourtofcompetentjurisdiction,providedifcompensationforsuchservicesisavailablefromanothersource,hemaynotacceptthespecialleaveandthecompensation.
(k)TheemployeeisacurrentmemberofaCivilAirPatrolandincidenttosuchmembershipisorderedtoperformdutywithtroopsorparticipateinfieldexercisesortraining,exceptthatsuchleaveshallnotexceed15workingdaysinanyonecalendaryearandshallnotbeusedforunitmeetingsortrainingconductedduringsuchmeetings.
11.23.1FuneralLeave
Probationaryandpermanentemployeesmaybegrantedtimeoffwithoutlossofpay,annualleaveorsickleavewhenattendingthefuneralorburialritesofaparent,step‐parent,child,step‐child,brother,step‐brother,sister,step‐sister,spouse,mother‐in‐law,father‐in‐law,grand‐parent,orgrand‐child;providedsuchtimeoffshallnotexceedtwodaysonanyoneoccasion.
11.23.2VotingLeave
Aprobationaryorpermanentemployeemaybegrantedtimeoffwithoutlossofpay,annualleaveorsickleavewhenvotinginaprimary,generalorspecialelectionwhichfallsinhisregularlyscheduledworkday,providednotmorethantwohoursofleaveshallbeallowedtovoteintheparishwhereheisemployedandnotmorethanonedaytovoteinanotherparish.
11.23.3VoluntaryDisasterServiceLeave
Afull‐timeprobationaryorpermanentemployeemaybegrantedtimeoffwithoutlossofpay,annualleave,compensatoryleave,orsickleave,foraperiodnottoexceed15workdaysinanycalendaryear,toparticipateinAmericanRedCrossreliefservicesinLouisianafordisastersdesignatedatLevelIIIoraboveintheAmericanRedCrossRegulationsandProcedures.SuchemployeesmusthavereceivedacertificationfromtheAmericanRedCrossasaTrainedDisasterVolunteer.Allsuchrequestsmustbemadeinwritingandapprovedbytheappointingauthority.
11.24EducationalLeave
(a)Leavewithoutpayforeducationalpurposesmaybegrantedanemployeeforaperiodequivalenttotheperiodofattendanceattheeducationalinstitution.
(b)Educationalleavewithpaymaybegrantedanemployeeforamaximumofthirtycalendardaysinonecalendaryearifthecourseofinstructiontobetakenispertinenttotheworkofthe
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employeeinhisDepartment,providedthatapermanentemployeemaybegrantedsuchleaveforamaximumofninetycalendardaysinonecalendaryeariftheDepartmentrequireshimtotakespecialtraining.
(c)Employeesgrantededucationalleavewithoutpaymaybegrantedastipendiftherearefundsavailableforthatpurpose.
11.25Repealed,effectiveJune30,1972
11.26MilitaryLeave
TheprovisionsofthisruleshallapplytomembersofaReserveComponentoftheArmedForcesoftheUnitedStateswhoarecalledtodutyformilitarypurposes,andtomembersofNationalGuardUnitswhicharecalledtoactivedutyasaresultofanon‐localornon‐stateemergency.
(a)MilitaryLeavewithPay.
1. Providedtheygiveadvancenotice,employeesservingonjobappointment,probationaryorpermanentstatus,shallbeentitledtomilitaryleavewithpay.
2. Noadvancenoticeisrequiredwhensuchnoticeiseitherprecludedbymilitarynecessity,orotherwiseimpossibleorunreasonable.
3. Maximummilitaryleavewithpayformilitarypurposesis15workingdayspercalendaryear.
(b)UseofAnnualandCompensatoryLeaveforMilitaryPurposes.
1. Employeesservingonjobappointment,probationaryorpermanentstatus,whogiveadvancenoticeofmilitaryobligationsandapplyforannualorcompensatoryleaveformilitarypurposes,shallbegrantedsuchleave.
2. Noadvancenoticeisrequiredwhensuchnoticeiseitherprecludedbymilitarynecessity,orotherwiseimpossibleorunreasonable.
(c)UseofLeaveWithoutPayforMilitaryPurposes.
Employeesservingonjobappointment,probationaryorpermanentstatus,whohaveeitherexhaustedannualleaveandcompensatorytimeorchoosenottousetheirpaidleaveformilitarypurposes,shallbeplacedonleavewithoutpay.Thisperiodofleavewithoutpayformilitarypurposesshallnotexceedsixyears.Aftersixyears,he/sheshallbeseparatedfromtheclassifiedservice.Thisruledoesnotextendthetermoftemporaryappointmentswhichweremadeforlessthansixyears;iftheoriginaltermoftheappointmentwaslessthansixyears,theagencymayendtheappointmentasoriginallyscheduledandtheemployeemaybeseparated.
(d)RightsUponReturn.
ProbationalandpermanentemployeesandemployeesservingonjobappointmentsreturningtotheirclassifiedpositionsundertheprovisionsofthisRuleorRule23.15,whichgovernstime
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framerequirementsforrestorationtostateemployment,shallreturnwithsuchseniority,status,pay,andannualandsickleaveaccrualratesastheywouldhavehadiftheyhadnotbeenabsentformilitarytrainingormilitaryactiveduty;however,probationalstatusshallbegovernedbytheprovisionsofRule9.3.
(e)RepealentiresectionasitappliedonlytoPersianGulfCrisisof1990.
(f)RepealentiresectionasitappliedonlytoPersianGulfCrisisof1990.
(g)Theprovisionsofthissectionoftheruleapplytoemployeesservingonjobappointment,probationaryorpermanentstatus,whoarecalledtoactiveduty,andwhoareonLeaveWithoutPaybychoiceorbecauseallannualand/orcompensatoryleavehasbeenexhausted.Theprovisionsofthissubsection(g)shallapplyretroactivelytoSeptember11,2001.Theprovisionsofthissubsection(g)shallNOTapplytoemployeeson"inactivedutyfortraining"(weekenddrills).
1. WhenMilitaryLeavewithPayasprovidedinRule11.26(a)hasbeenexhausted,anemployeewhosemilitarybasepayislessthanhisstatebasepayshallbepaidthedifferencebetweenhismilitarybasepayandhisstatebasepayinhisregularposition.Suchpaymentshallbemadeonthesamefrequencyandmannerastheemployee’sregularstatepay,unlessothervoluntaryarrangementsaremade.Employeesreceivingthepaydifferentialshallprovidetoagencyofficialsanydocumentationappropriatetoensurethepaymentamountiscalculatedcorrectly.Employeeswhochoosetousetheirannualleaveduringtheirperiodofmilitaryabsenceshallnotbeeligibleforreceiptofthepaydifferential,unlesstheleavewasusedbetweenSeptember11,2001,andthedateoftheadoptionofthisrule,inwhichcasesubparagraph(4)shallapply.
2. Employeesshallcontinuetoaccruesickandannualleavefortheentireperiodofservice,beginningthedateoftheservice.Leaveshallbeaccruedonthesamebasisasthoughtheemployeehadnotbeenactivated.Leaveearnedshallbecreditedtotheemployeeuponhisreturnfromactiveduty.
3. EmployeeswhoareonLeaveWithoutPayshallreceive,eachcalendaryear,thefull15‐daysofMilitaryLeavewithPayprovidedinRule11.26(a)3.Thepaydifferentialallowedin11.26(g)1shallbesuspendeduntilthe15‐dayMilitaryLeavewithPayperiodisexhaustedandtheemployeereturnstoLeaveWithoutPaystatus.
4. IfpaidleavehasbeenusedduringanyportionofservicefromSeptember11,2001,throughthedateofadoptionofthisrule,anemployeewhochoosestousethepaydifferentialoptionshallhavehisleavebalancerecreditedwithaleaveamountequaltothevalueofthepaydifferentialtheemployeewouldhavereceivedhadthisrulebeenineffectonSeptember11,2001.
(h)Aprobationaryorpermanentemployee,whowascalledtoactivedutyformilitarypurposesandwhoresignedfromstateservice,may,athisrequest,andwithin90daysofhisreleasefromactiveduty,havehisresignationrescindedandbecomeeligibleforthebenefitsofsubsection(g)ofthisrule.
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11.27LeaveofAbsencewithoutPay
(a)Anappointingauthoritymayextendleaveofabsencewithoutpaytoanemployee,providedthatsuchleaveshallnotprolongtheperiodoftheemployee’sappointment.
(b)AbolisheffectiveOctober1,2000.
(c)RepealedeffectiveFebruary16,2009.
(d)Theappointmentofanemployeewhohasnotcompletedhisprobationaryperiodandwhofailstoreturntodutyinpaystatusonorbeforethefirstworkingdayfollowingtheexpirationdateofanyperiodofleavewithoutpayextendedhimshallterminateasofthecloseofbusinessonsuchexpirationdate.
(e)ApermanentemployeewhohasbeenextendedleaveofabsencewithoutpayundertheprovisionsofSubsection(a)or(b),orboth,hereofshallberestoredtodutyinpaystatusonorbeforethefirstworkingdayfollowingtheexpirationofsuchleaveofabsence.Iftheemployeefailstoreportfororrefusestoberestoredtodutyinpaystatusonthefirstworkingdayfollowingtheexpirationofhisapprovedleaveofabsencewithoutpay,oratanearlierdateuponreasonableandpropernoticefromhisappointingauthority,heshallbeconsideredashavingdesertedhispositionandshallbeseparatedinaccordancewiththeprovisionsofChapter12oftheseRules.
(f)Anappointingauthorityonitsowninitiativeorattherequestoftheemployeemaycurtailaperiodofleaveofabsencewithoutpayextendedtoanemployee,providedsuchcurtailmentisforthebestinterestoftheStateserviceandreasonableandpropernoticethereofisfurnishedtotheemployee.CurtailmentmustnotconflictwiththeprovisionsofRule11.26(b).
(g)Inadditiontoanydisciplinaryactionwhichmaybeimposedagainstanemployeeforanunapprovedabsence,suchemployeemaybeplacedonleavewithoutpaybyhisappointingauthorityfortheperiodofunapprovedabsence.
11.27.1LeaveProhibitedtoAssumeanUnclassifiedPosition
Aprobationaryemployeeshallnotbegrantedleavetoserveinanunclassifiedposition.
11.28Holidays
(a)Anemployee,whoisrequiredbyhisappointingauthoritytoworkonhisofficialholiday,shallbeentitledtocompensatoryleaveorovertimepaybenefitsasauthorizedinChapter21oftheseRules.
(b)Whenaholidayfallsonanemployee'sregulardayoff,andtheappointingauthorityrequirestheemployeetoworkonhisdesignatedholidayandtheactualholiday,theappointingauthorityshallselectonlyoneofthetwodaysastheemployee'sofficialholidayforovertimecompensationasprovidedbytheRulescontainedinChapter21.Theotherdayistobecompensatedasregular
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overtimework.
(c)Repealed,effectiveJune7,1989.
11.29RepealedandRe‐enactedinRules21.4,21.6,21.7,21.10and21.11,effectiveDecember31,2003
11.30Repealed,effectiveDecember17,1957
11.31Forms
ThedepartmentsshallmaintainuniformrecordsonalltypesofleaveonformsprescribedbytheDirector.
11.32Repealed,effectiveDecember17,1957
11.33Repealed,effectiveDecember17,1957
11.34CrisisLeavePool
SubjecttotheprovisionsofRule11.5(a),adepartmentmayestablishapolicytoimplementandadministerapoolofsharedannualleavewhichmaybeusedbyemployeeswhocannotworkduetoacrisissituationandwhohaveinsufficientappropriatepaidleavetocovertheabsenceneededforthecrisissituation.Anemployeeusingleavefromacrisisleavepoolshallreceiveleaveinsufficientquantitytoensurehiswagereplacementis75%ofthepayhewouldreceiveinaregularlyscheduledworkweek.Adepartment’spolicymusthavetheapprovaloftheCivilServiceCommissionpriortoimplementation.Atminimum,policiesmustincludethefollowingconditionsandelements:
1. Classifiedemployeesmusthaveattainedpermanentstatustobeeligibletodonateoruseleavefromtheleavepool.
2. EachDepartmentshallspecifythecalendaryearorthefiscalyearastheir“crisisleavepoolpolicyyear”.Thedepartment’spolicyshallestablishacapontheamountofannualleavewhichmaybedonatedbyanindividualemployee.Nocapshallexceed240hoursperemployeeperpolicyyear.
3. Thedepartment’spolicyshallestablishareasonablebalanceofannualleavethatdonorsarerequiredtoretainaftertheleavedonation.
4. Thedepartment’spolicyshallestablishacapontheamountofleavewhichmaybeusedbyanindividualemployee.Thecapshallnotexceed240hoursduringonecalendaryear.Thedepartment’spolicyshallestablishandclearlydefineeligibilitycriteriaandthecrisissituationswhichwillbecovered.
5. Thedepartment’spolicyshalldefineaprocedureforadministeringtheleavepool.6. Thedepartment’spolicyshallestablishaprohibitionagainsttheuseofcoercionor
pressuretodonateleave.7. Thedepartmentmayestablishotherpolicyelementsandconditionsasdeemed
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necessary.AlladditionalelementsandconditionsshallbeincompliancewithCivilServiceRules.
8. Adepartment’sleavepoolmaybeeither:1)apoolconsistingofleavehoursdonatedandused,or2)apoolconsistingofthedollarvalueoftheleavedonatedandused.
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Chapter12:Discipline;CorrectiveActions;Separations
12.1AuthoritytoDiscipline,Remove,andSeparate
Anappointingauthoritymaydiscipline,remove,orseparateanemployeeunderhisorherjurisdiction.
12.2SeparationofNon‐PermanentEmployees;CauseRequiredtoDisciplineorRemovePermanentEmployees
(a)Anappointingauthoritymayseparateanon‐permanentemployeeatanytime.
(b)Anappointingauthoritymaydisciplineorremoveapermanentemployeeforcause.
12.3Discipline;Restrictions
(a)Disciplineincludesonly:suspensionwithoutpay,reductioninpay,involuntarydemotionanddismissal.
(b)Asuspensionwithoutpaycannotexceed176workhours,exceptunderRule12.5orasorderedoragreedtounderChapter13orChapter16.
(c)Areductioninpaycannotreduceanemployee’spaybelowminimumwageorbelowthepayrangeminimum.
12.4EmergencySuspensions.[Repealed7/9/08]
12.5SuspensionPendingCriminalProceedings
(a)WithpriorCommissionapproval,anappointingauthoritymaysuspendapermanentemployee,withoutpay,pendingcriminalproceedingswhenanindictmentorbillofinformationhasbeenfiledagainsttheemployeeforconductthat,ifproved,wouldbecausefordismissalandtheappointingauthoritycannotobtainsufficientinformationtoinitiatedismissalproceedings.
(b)Anappointingauthority’srequestforapprovalofasuspensionunderthisrulemustexplainwhytheconductwouldbecausefordismissal,whytheemployeecannotbeallowedtoworkinanycapacity,andwhysufficientinformationtoinitiatedismissalproceedingscannotbeobtained.Therequestmustalsoincludedocumentationthatanindictmentorbillofinformationhasbeenfiled.
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(c)Beforeapprovingasuspensionunderthisrule,theCommissionmustfurnishtheemployeeacopyoftheappointingauthority'srequestandareasonableopportunitytorespond.
(d)Apermanentemployeesuspendedunderthisrulemustbegivenwrittennoticebeforethetimethesuspensionbegins.ThisnoticemustcomplywithRule12.8totheextentpossible.
12.6Non‐disciplinaryRemovals
(a)Anemployeemaybenon‐disciplinarilyremovedunderthefollowingcircumstances:
1. When,onthedatethenoticerequiredbyRule12.7ismailed,handdelivered,ororallygiven,theemployeeisunabletoperformtheessentialfunctionsofhisjobduetoillnessormedicaldisabilityandhasfewerthaneighthoursofsickleave.Anemployeeremovedunderthisprovisionshallbepaidforallremainingsickleave.
2. When,aftertheemployeehasbeengivenwrittennoticethathisattendancerequiresimprovementandcopyofthisrule,anemployeehassevenormoreunscheduledabsencesduringanyconsecutivetwenty‐sixweekperiod.Theemployeeshallalsobegivenwrittennoticeeachtimeheincursasixthunscheduledabsenceduringaconsecutivetwenty‐sixweekperiod.Anunscheduledabsenceoccurswhenanemployeeisabsentfromworkwithouthavingobtainedapprovedleavepriortotheabsence.Approvalofleave,afterthefact,tocoveranunscheduledabsenceshallnotpreventtheabsencefrombeingconsideredunscheduled.Acontinuousabsenceforthesamereasonisoneunscheduledabsence,regardlessofitsduration.
3. When,asaresultofconductthatwasnotworkrelated,theemployeefailstoobtainorlosesalicense,commission,certificateorotheraccreditationthatislegallyrequiredforthejob.
4. WhentheemployeeholdsmorethanonepositioninthestateserviceandthemultipleemploymentcausesanemployingagencytobeliableforovertimepaymentsundertheFairLaborStandardsActand,afterhavingbeenprovidedtheopportunitytodoso,theemployeehasrefusedtoresignfromoneofthepositions.
5. Whenthereiscausefordismissal,butthecauseisnottheemployee'sfault.
(b)WhenanemployeeisremovedunderthisRule,theadverseconsequencesofRules6.5(c);22.4(d);23.16(a)4;23.13(b);11.18(b)and17.23(e)4shallnotapply.
12.7NoticeofProposedAction;Employee’sOpportunitytoRespond
Whenanappointingauthorityproposestodisciplineorremoveapermanentemployee,theemployeemustbegivenoralorwrittennoticeoftheproposedaction,thefactualbasisforandadescriptionoftheevidencesupportingtheproposedaction,andareasonableopportunitytorespond.
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12.8WrittenNoticetoEmployeeofDisciplineorRemoval
Whenanappointingauthoritydecidestodisciplineorremoveapermanentemployee,theemployeemustbegivenwrittennoticeoftheactionbeingtakenbeforethetimetheactionbecomeseffective.Thewrittennoticemust:
(a)statewhatactionisbeingtakenandthedateandtimetheactionwillbecomeeffective;
(b)describeindetailtheconductforwhichtheactionisbeingtakenincluding,wherepertinent,dates,times,places,andnamesofpersonsdirectlyinvolvedinoraffectedbysuchconduct(unlesstheiridentitiesareprotectedbylaw,inwhichcase,identificationmaybemadeaspermittedbylaw);
(c)containthefollowingnotice:"YouhavetherighttoappealthisactiontotheStateCivilServiceCommissionwithin30calendardaysfollowingthedateyoureceivethisnotice.TheappealprocedureiscontainedinChapter13oftheCivilServiceRules,whichisavailablefromtheDepartmentofStateCivilServiceoryourHumanResourceoffice."
12.8.1GivingWrittenNotice
Writtennoticeisconsideredgiven
(a)whenitishanddeliveredtotheemployeeor
(b)whenitishanddeliveredtoapersonofsuitableageanddiscretionwhoresideswiththeemployeeor
(c)onthe7thcalendardayafteritwasmailedwithcorrectpostagetotheemployee’smostrecentaddressfurnishedinwritingorelectronicallytotheagency’shumanresourceoffice.
12.9ImprovementLetters
(a)Anappointingauthoritymayissueletters(suchaswarnings,counseling,coaching,reprimands,supervisoryplans,etc.)toattempttoimproveanemployee’sconduct.
(b)Anemployeemayrespondinwritingtoanimprovementletter.Theemployee’sresponsemustbeattachedtoeachcopyoftheletterkeptbytheagency.
(c)Ifthesameorsimilarconductrecurs,animprovementlettercanbeusedtosupporttheseverityoffuturediscipline,butonlyiftheletteradvisedtheemployeethattheletterwouldbeusedforthispurposeandadvisedtheemployeeofhisrighttorespond.
(d)Animprovementletterisnotdiscipline,isonlyappealableunderRule13.10(b)or(c),andmaynotbeincludedinanypubliclyaccessiblepersonnelrecorduntilusedtosupportfuturediscipline.
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12.10SuspensionPendingInvestigation
(a)Anappointingauthoritymayorallysuspendapermanentemployeewhoissuspectedofconductthat,ifconfirmed,wouldwarrantdisciplineorremovalandtheemployee'scontinuedpresenceatworkduringtheinvestigationandsubsequentadministrativeproceedingswouldbecontrarytothebestinterestsofstateservice.Theemployeemustbetoldthatheisbeingsuspendedwithpayandthegeneralnatureoftheconductbeinginvestigated.
(b)Asuspensionpendinginvestigationmustbewithpayandcannotexceed260workhours.Enforcedcompensatoryorenforcedannualleavecannotbeusedforthis260‐hourperiod.
(c)[Repealedeffective7/9/08]
(d)AsuspensionpendinginvestigationisnotdisciplineandisonlyappealableunderRule13.10(b)or(c
12.11Resignations
(a)Anemployee’soralorwrittenresignationbecomeseffectiveonthedateandtimespecifiedbytheemployee.Anoralresignationmustbedocumentedbythepersonreceivingit.
(b)Anemployeemaynotwithdrawormodifytheresignationaftertheappointingauthorityacceptsit,unlesstheappointingauthorityagrees.
(c)When,afterreceivingnoticethatdismissalhasbeenproposed,anemployeeresignstoavoiddismissal,theresignationmustbereportedassuch.
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Chapter13:CivilServiceAppealsNote:Rules13.1through13.9havebeenamendedandre‐enactedaspartsofotherrulesinthischapter;hence,Rule13.10isthefirstrulelistedbelow.
13.1Amendedandre‐enactedeffectiveApril1,1955asRule13.10.
13.2Amendedandre‐enactedeffectiveApril1,1955aspartsofRules13.11and13.20.
13.3Amendedandre‐enactedeffectiveApril1,1955asRule13.28.
13.4Amendedandre‐enactedeffectiveApril1,1955asRule13.19.
13.5Amendedandre‐enactedeffectiveApril1,1955aspartsofRules13.21and13.25.
13.6Amendedandre‐enactedeffectiveApril1,1955asapartofRule13.21.
13.7Amendedandre‐enactedeffectiveApril1,1955asRule13.27.
13.8Amendedandre‐enactedeffectiveApril1,1955asRule13.17.
13.9Amendedandre‐enactedeffectiveApril1,1955asapartofRule13.22.
13.10AppealstotheCommission
OnlythefollowingpersonshavearightofappealtotheCommission:
(a)astateclassifiedemployeewithpermanentstatuswhohasbeenremovedorsubjectedtooneofthedisciplinaryactionslistedinRule12.2(b).
(b)astateclassifiedemployeewhohasbeendiscriminatedagainstinanyemploymentactionordecisionbecauseofhispoliticalorreligiousbeliefs,sexorrace.
(c)astateclassifiedemployeewhohasbeenadverselyaffectedbyaviolationofanyprovisionintheCivilServiceArticleorofanyCivilServiceRuleotherthanaruleinChapter10.
(d)REPEALED‐EFFECTIVEMARCH1,2001
(e)REPEALED‐EFFECTIVEMARCH1,2001
(f)REPEALED‐EFFECTIVEMARCH1,2001
(g)REPEALED‐EFFECTIVEMARCH1,2001
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(h)REPEALED‐EFFECTIVEMARCH1,2001
(i)REPEALED‐EFFECTIVEMARCH1,2001
(j)REPEALED‐EFFECTIVEMARCH1,2001
(k)REPEALED‐EFFECTIVEJULY1,1997
(l)REPEALED‐EFFECTIVEMARCH1,2001
(m)REPEALED‐EFFECTIVEMARCH1,2001
13.11RequestforAppeal
Anoticeofappealmust
(a)Beinwriting;and
(b)Besignedbytheappellant,oronhisbehalfbyanattorneydulylicensedtopracticelawintheCourtsoftheStateofLouisiana,oronhisbehalfbyaseniorstudentoflawdesignatedundertheprovisionsofRule13.19(b)2;and
(c)Givethenameandmailingaddressoftheappellant,andofhisattorneyordesignatedseniorlawstudent,ifanyand
(d)Containaclearandconcisestatementoftheactionscomplainedagainstandaclearandconcisestatementofthebasisoftheappeal.Wherediscriminationisallegedtobeabasisforappeal,specificfactssupportingtheconclusionofdiscriminationmustbeallegedindetail.Thespecificfactsrequiredwillvarydependingonthenatureoftheappeal;however,thefactsmustbeallegedinsufficientdetailtoenabletheagencytoprepareadefense.Aconclusionofdiscriminationisnotsufficient.Thetypesoffactswhichmustbeincludedare:
1. thedate,timeandplacethediscriminatoryactiontookplace;2. thenameofthepersonoragencyallegedtohavetakenthediscriminatoryaction;3. adescriptionofhowappellant'saction,conductorperformancewasthesameasthatof
otherpersonswhoweretreateddifferently;4. thenamesofotherpersonstreateddifferentlyandthedatesthedifferenttreatment
occurred;5. adescriptionofevents,includingthedatesandcircumstancesthereof,whichled
appellanttobelievethattheadversedecisionwasbasedonhisreligiousorpoliticalbeliefs,sex,race,oranyothernon‐meritfactor.
WhereaviolationoftheArticleoraRuleisallegedtobeabasisforappeal,specificfactssupportingtheconclusionthataviolationhasoccurredmustbeallegedinsufficientdetailtoenabletheagencytoprepareadefense.
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(e)Givethedateonwhichtheactionappealedfromoccurred,orthattheappellantlearnedthereof;and
(f)Statethedatethattheappellantreceivedwrittennoticeoftheactioncomplainedagainst,ifwrittennoticewasgiven;and
(g)Statetherelieftheappellantseeks.
13.12DelayforMakingAppeal
(a)NoappealshallbeeffectiveunlessawrittennoticecomplyingwiththerequirementsofRule13.11iseither(i)receivedintheofficeoftheDirectoroftheDepartmentofStateCivilServiceatBatonRouge,Louisiana,or(ii)isaddressedtotheDirectoroftheDepartmentofStateCivilServiceatBatonRouge,Louisiana,withproperpostageaffixed,andisdatedbytheUnitedStatesPostOffice.
1. Withinthirty(30)calendardaysafterthedateonwhichappellantreceivedwrittennoticeoftheactiononwhichtheappealisbasedwhenwrittennoticebeforeoraftertheactionisrequiredbytheseRules;or
2. Withinthirty(30)calendardaysafterthedatewhenappellantlearnedorwasawarethattheactioncomplainedofhadoccurredwhennowrittennoticeisrequiredbytheseRulesor,ifrequired,wasgiventardilyornotatall.
(b)LegalholidaysanddaysonwhichtheofficeoftheDepartmentofStateCivilServiceisclosedshallnotservetoextendthedelayperiodspecifiedinSub‐section(a)hereof.
(c)Noappealshalllieagainstanyactionfollowingtheexpirationofthreehundredsixty‐five(365)calendardaysfromthedateonwhichitoccurred.
(d)NoappealshallbesupplementedoramendedfollowingtheexpirationofthedelayperiodstipulatedbySub‐section(a)hereof.
(e)ProofofthetimelinessofmailingarequestforappealshallbeshownonlybyalegibleofficialUnitedStatespostmarkorbyofficialreceiptorcertificatefromtheUnitedStatePostalServicemadeatthetimeofmailingwhichindicatesthedatethereof.Intheeventthatthepostmarkisabsentorillegible,thedatethattherequestisreceivedintheDirector'sofficeshalldeterminewhethertheappealwastimelyfiled.
13.13AppealsDocket
TheDirectorshallcausethedateoffilingtobenotedofeachnoticeofappeal.Anappealsdocketshallbemaintaineduponwhicheachappealshallbedocketedintheorderfiled,benumberedconsecutively,andbegivenanappropriatetitle.Promptlyafterdocketingtheauthorityorpersonagainstwhoseactiontheappealisdirectedshallbenotifiedoftheappeal.
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13.14SummaryDispositionofAppeal
(a)Atanytimeafterthedocketingofanappealawrittenrequestmaybefiledbyanyinterestedpartyforsummarydispositionthereofonanyofthefollowinggrounds:
1. ThattheCommissionlacksjurisdictionofthesubjectmatter,orofthepersonagainstwhomreliefissought.
2. Thattheappellanthasnolegalrighttoappeal.3. Thattheappealhasnotbeenmadeintherequiredmannerorwithintheprescribed
periodofdelay.4. Thattheappealhasbecomemoot.5. Thatanappellanthasfailedtoappearatthetimefixedforthehearingofhisappeal,
withouthavingbeengrantedacontinuance.6. Thatthewrittennoticeexpressingthecausefortheactioncomplainedagainstis
insufficient;or,thatthecauseasexpresseddoesnotconstitutelegalgroundforthedisciplinaryaction.
7. Thatthedisciplinaryactionwasnottakenbytheproperappointingauthority.
(b)Anyrequestforsummarydispositionwhenmadepriortothedatefixedforthehearingoftheappealmaybesupportedbyadmissionsoffactandwrittenargumentorbrief;provided,that
1. Beforefiling,theDirectorshallrequireproofofserviceofacopyofeachsuchinstrumentontheadverseparty,togetherwiththedateofsuchservice;and
2. Theadversepartyshallhavefifteen(l5)calendardaysaftersuchservice,oruntilthedateofthehearing,whicheverissooner,tofilewiththeDirectoranoppositiontotherequestwhichoppositionmaybesupportedbywrittenargumentorbrief.
(c)IftheCommissionorarefereedeniestherequestorrefersittothemerits,itorhemayreconsidersameatanytimepriortoitsorhisfinaldispositionoftheappeal.
(d)TheCommissionorareferee,onitsorhisownmotion,mayatanytimesummarilydisposeofanappealonanyofthegroundslistedinSubsection(a)hereoforinaccordancewiththeprovisionsofRule13.19(e).
(e)WhentheCommissionsummarilydisposesofanappeal,itsdecisionshallbefinalonthedateitfilesitswrittendecisionwiththeDirectordisposingofthecase.OnthesamedatethatthedecisionisfiledwiththeDirector,theDirectorshallmailacopyofthedecisiontotheparties.WhenarefereesummarilydisposesofanappealhisdecisionshallbefinalinaccordancewiththeprovisionsofRules13.20and13.36.
(f)ByfilingwiththeDirectorawrittennoticeofhisintentiontodoso,anappellantmaywithdraworabandonhisappealatanytimepriortothehearingthereofbytheCommissionorarefereeifhisrequestisapprovedbytheDirector.AfteranappealhasbeenheardbytheCommissionorareferee,itmaybewithdrawnorabandonedonlywithapprovaloftheCommissionorthereferee.TheDirectorshallpromptlynotifyallinterestedpartiesofanysuchwithdrawalorabandonment.
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13.15AssigningAppealsforHearing
TheDirectorshallfixthetimeandplaceforthehearingofappealsbytheCommission,and,asfaraspracticable,shallfixthemintheorderinwhichdocketed,providedthat,forgoodcauseshown,theCommission,itsChairman,ortheDirectormayupsetanyfixingandmayeitherrelegatethecaseforrefixingtothefootofthedocketorgiveitaspecialassignmentbothastotimeandplace.Ifarefereehasbeenappointedtohearanappeal,heshallfixthetimeandplaceforhearingtheappealandmayupsetandrefixsame.
13.16PlaceofHearing
(a)SubjecttotheprovisionsofSubsection(b)hereofallappealsbeforetheCommissionshallbeheardinaconvenientplace,accessibletothepublic,intheCityofBatonRouge,Louisiana,selectedbytheDirector.
(b)IftheCommissionortheDirectordeemsthattheinterestoftheStateorofanyagencythereof,orthelocationofthepartiesorwitnesses,ortheendsofjusticesorequire,hemayorderthathearingsbeforetheCommissionbeheldinanyotherconvenientplaceofpublicaccessibilitywithintheStateotherthantheCityofBatonRouge,Louisiana.
(c)RepealedeffectiveOctober15,1982.
(d)RepealedeffectiveJanuary1,1975.
(f)Allappealsbeforearefereeshallbeheardinaconvenientplace,accessibletothepublic,selectedbythereferee.
13.17NoticeofHearingofAppeals
(a)ForallhearingsconductedafterJuly1,1982,andsubjecttotheprovisionofSub‐section(b)hereof,noticeofthetimeandplacefixedforthehearingshallbemailedtotheappellantandtotheauthorityagainstwhoseactiontheappealhasbeentakenatleastthirty(30)calendardayspriortothedateofthehearing.
(b)WiththeapprovaloftheCommission,theDirector,ortheappropriatereferee,andbyconsentofallinterestedparties,saidnoticeanddelaymaybewaived.
13.18ContinuanceofAppeal
(a)Anappealfixedforhearingmaybecontinued,withoutprejudicetotheappellant.
1. BytheDirector,ortheappropriaterefereeinareferredcase,uponsubmissionofjustificationsdeemedadequatebytheDirectororthereferee;or
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2. BytheCommissionoritsChairman,forcausedeemedsufficientbyit;orhim;or
Ifitisnotreachedforhearing.
(b)WiththeapprovaloftheCommission,theDirector,ortheappropriatereferee,anappealfixedforhearingmaybecontinuedbyconsentofallinterestedparties.IfanappellantrequestsacontinuancetheCommissionorthereferee,may,initsorhisdiscretion,denyhimanycompensationforthatportionoftimelostbyreasonofthecontinuanceifhisappealbefinallysustained.
(c)Nocontinuanceshallbegrantedexceptforcompellingcauseortoservetheendsofjustice.
(d)Anappealfixedforhearingandnotreachedshallberefixedbypreferenceoveranyappealcontinuedforanyotherreasonandanyappealsubsequentlydocketed.
13.19ProcedureforHearingAppeals
(a)Allhearingsshallbeopentothepublic.
(b)Legalrepresentation.
1. Exceptasisprovidedbelow,apartymayberepresentedbyanattorneylicensedtopracticelawinLouisianaorbyalawstudentwhohassatisfiedtherequirementsofRule20oftheRulesoftheSupremeCourtofLouisiana.
2. EffectiveJanuary1,1996,noattorneyorlawstudentwhoisaclassifiedstateemployeemayrepresentanotherstateemployeeinanappeal.Thisprovisionshallnotapplytoanyappealinwhichthestateclassifiedattorney/lawstudentmadeanappearanceonbehalfofanemployeebeforetheeffectivedateofthissection.
3. Whenapartyisrepresentedbymorethanoneattorney/lawstudent,onlyonesuchrepresentativeshallbepermittedtoexaminethesamewitness.
(c)SubjecttotheprovisionsofSubsection(r)ofthisRule,theburdenofproofastothefactsshallbeontheappointingauthorityandtheCommissionortherefereemay,initsorhisdiscretion,requirehimtoopenthecase.
(d)WhereappropriateandnotinconsistentwiththeseRules,therulesofevidenceapplicabletociviltrialsinthedistrictcourtsoftheStateshallbeobservedinallhearingsbeforearefereeortheCommission.
(e)TheCommissionortherefereemayrequiretheappellanttogivehissworntestimonybeforehearinganyotherwitnessonhisbehalf,andiftheCommissionortherefereefindsfromsuchtestimonythathehasnojustorlegalgroundtosupporthisappeal,itorhemaydeclinetohearorconsideranyotherevidenceandthereupondismisstheappeal.
(f)Ifafterhearingappellant'stestimonytheCommissionortherefereeisoftheopinionthathemayhavejustorlegalgroundsforhisappeal,itorheshallpermithimtoadducesuchother
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evidence,testimonialorotherwise,asmayberelevant.
(g)Affidavitsandotherexpartestatementsshallnotbereceivedinevidencewithouttheconsentofallparties,excepttorefreshmemoryortodiscreditawitness.
(h)Partiesandwitnessesshallbesubjecttocross‐examinationasinciviltrialsbeforethecourtsoftheState,andtheCommission,eachmemberoftheCommission,orrefereemayexamineandcross‐examineanywitness.
(i)TheCommissionortherefereemayrequirethatthepartiesstipulateallundisputedfacts.
(j)TheCommissionortherefereemaylimitcorroborativeevidence.
(k)WhereappropriateandnotinconsistentwiththeseRules,hearingsandthetakingoftestimonyshallbeconductedaccordingtotheacceptedpracticeinciviltrialsbeforethedistrictcourtsoftheState.
(l)Whenapendingcaseinvolvessubstantiallythesamequestionoflaworfactaspresentedinapriorcase,theCommissionorareferee,attherequestofanypartyoronitsorhisownmotion,mayadmitasevidenceanypartoftherecordinsuchpreviouscaseasitorhemaydeemrelevant;provided,thatintheapplicationofthisRulenopartybedeprivedoftherighttocrossexamineanyadversewitness.
(m)SubjecttotheprovisionsofSubsections(r)and(s),thechargesexpressedinwritingbytheappointingauthorityascausefordemotion,suspension,dismissal,orotheraction,shallnotbeacceptedasprimafacietrue.Evidenceshallnotbereceivedfromanappointingauthoritytosupplementorenlargethechargescontainedinsuchwrittendocument.Theappellantmayrebutanyproofofferedbytheappointingauthorityinsupportofthecharges.
(n)TheCommission,orareferee,onrequestofanyparty,oronitsorhisownmotion,mayorderthatthewitnessesinanyhearingbeseparatedsoastoprecludeanywitness,otherthanthepartiesandtheirattorneys,fromhearingthetestimonyofany\otherwitness.IntheapplicationofthisRuleonlyoneperson,inadditiontocounsel,shallrepresenttheappointingauthorityoranydepartment.
(o)TheCommission,orareferee,mayfixthetotaltimetobeallowedfororalargument,accordingtothecircumstancesofeachcase,andmaylimitoralargumenttooneormoreissues.
ExceptwithspecialleaveoftheCommission,orreferee,onlyoneattorneyshallbepermittedtopresentoralargumentforanyparty.
TheCommissionortherefereemayinanycaseonitsorhisownmotioninviteorallowanymemberormembersoftheLouisianaStateBarAssociationtopresentoralorwrittenargumentonanyquestionoflaw,providedsuchoralargumentispresentedatahearingwhenallpartiesarepresent,orrepresented,orthatacopyofallwrittenargumentsbeservedonallparties,ortheircounsel,ifany.Serviceofsuchwrittenargumentshallbemadetoappearbythecertificateofthe
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writer.
(p)TheCommissionorarefereemaytakenoticeoftheprovisionsoftheArticle,theRules,theClassificationPlan,andthePayPlanwithoutthenecessityofanofferinevidence.
(q)WhenduringthecourseofahearingarulingbytheCommissionistobemade,thepresidingCommissionershallruleandhisrulingshallconstitutethatoftheCommission;provided,thatshouldamemberoftheCommissionobjecttosuchrulingorofferanalternativeruling,therulingoftheCommissionshallbedeterminedbymajorityvoteofthosememberspresent.
(r)SubjecttotheprovisionsofSubsections(m)and(s),whenaclassifiedemployeeallegesthathehasbeendiscriminatedagainstbecauseofhispoliticalorreligiousbeliefs,sex,orrace,thefactsexpressedinwritingbytheappointingauthorityascauseforthedemotion,suspension,dismissal,orotheraction,shallbeacceptedasprimafacietrue.Evidenceshallnotbereceivedfromanappointingauthoritytosupplementorenlargethefactsassoexpressed.Theappointingauthoritymayrebutanyproofofferedbytheappellantemployeeincontradictionofthefactsexpressedinwritingbytheappointingauthority.TheburdenofproofastothefactsshallbeontheappellantandtheCommissionorarefereemay,initsorhisdiscretion,requirehimtoopenthecase.
(s)Incombinationappeals,wheretheappellantdeniestheverityorseverityofaportionorallofthechargessetforthinwritingandwhereheallegesdiscriminationwithrespecttoalloraportionofthecharges:
1. Astothatportionofthefactssetforthinwriting,theverityorseverityofwhichisdeniedbytheappellant,theburdenofproofshallrestupontheappointingauthority.
2. Astothatportionoftheappealinwhichtheappellantallegesdiscrimination,theburdenofproofshallrestupontheappellant.
(t)Authenticactsdelegatingappointingauthorityorcertifiedcopiesthereofmaybeofferedintoevidencewithoutfurtherproofandshallbeacceptedasprimafaciaproofoftherecitalscontainedtherein.
(u)WhenaviolationofSection8(A)oftheArticleoraRuleinChapter12isthebasisforappeal,theburdenofproof,astothefacts,shallbeontheappointingauthority.WhenaviolationofanyotherSectionoftheArticleoranyotherRuleisthebasisforappeal,theburdenofproof,astothefacts,shallbeontheemployee.
13.20Referees
(a)TheCommissionmayappointarefereetohearanddecideanyappealpendingbeforetheCommission.
(b)ArefereeshallhavesubpoenapowerandpowertoadministeroathsaswellasthepowersgrantedinthisChapter.
(c)Afterarefereehearsanappeal,heshallprepareawrittendecisioncontaininghisfindingsof
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factand/orconclusionsoflawwhichdecisionshallbefiledwiththeDirector.Onthesamedatethatthereferee'sdecisionisfiledwiththeDirector,theDirectorshallmailacopyofthereferee'sdecisiontothepartiesandshalladvisethepartiesoftheirrighttofileanapplicationforreviewofthereferee'sdecision.
(d)ThedecisionofarefereeshallbecomethefinaldecisionoftheCommissiononthedatethatthereferee'sdecisionisfiledwiththeDirectorunlessanapplicationforreviewofthereferee'sdecisionisfiledinaccordancewithRule13.36.
13.21SubpoenaofWitnesses;ProductionofDocuments
(a)TheCommission,eachmemberthereof,theDirector,theDeputyDirector,anyrefereeappointedbytheCommission,andanyspeciallydesignatedagentoftheCommissionshallhavethepowertoordertheappearanceofwitnessesandcompeltheproductionofbooksandpaperspertinenttotheissuesinvolvedinanyappeal,providedsuchwitnessesandsuchbooksandpapersarewithintheState.
(b)ForallhearingsconductedafterJuly1,1982,nosubpoenawillbeissuedunlessawrittenrequestfortheissuanceofsubpoenasisreceivedintheofficeoftheDirectoroftheDepartmentofStateCivilServicenolaterthanfifteen(15)calendardaysbeforethedatefixedforthehearing.Therequestforsubpoenasshallcontainthenamesofthewitnesses,thestreetaddressesatwhichthewitnessescanbeserved,andabriefstatementofwhatisintendedtobeprovedbyeachwitness.
(c)InlieuoftheissuanceandserviceofformalsubpoenastopersonswhoperformworkfortheState,theCommissionoranypersonauthorizedbySub‐section(a)ofthisRulemayrequestanyappointingauthoritytoorderanyemployee,temporaryworker,orcontractorunderhissupervisiontoattendandtestifyatanyhearing,anduponbeingsoorderedtheemployeeshallappearatthehearingandfurnishtestimony.
(d)ForallhearingsconductedafterJuly1,1982,nosubpoenafortheproductionofbooks,papers,orotheritemswillbeissuedunlessawrittenrequestfortheissuanceofsubpoenasisreceivedintheofficeoftheDirectoroftheDepartmentofStateCivilServicenolaterthanfifteen(15)calendardaysbeforethedatefixedforthehearing.Therequestforasubpoenaforbooks,papersorotheritemsshallcontainadescriptionoftheitemstobeproducedinsufficientdetailforidentificationandshallcontainthenameandstreetaddressofthepersonwhoistoberequiredtoproducetheitemsandabriefstatementofwhatisintendedtobeprovedbyeachitem.
(e)NosubpoenawillbeissuedunlesstherequestthereforcomplieswiththisRuleandthepersonauthorizedtoissuethesubpoenaissatisfiedthatthetestimonyofthewitnessortheproductionofthebooks,papers,orotheritemsisrelevanttotheissuesbeforetheCommission.
(f)Authenticcopiesofbooks,papers,photographs,orotheritemsinthecustodyofanydepartment,board,oragencyoftheStateoranysub‐divisionthereofwhichhavebeensubpoenaedmaybeadmittedinevidencewiththesameeffectastheoriginals,butiftheoriginalbooks,papers,photographs,orotheritemsaresubpoenaedtheymustbeproducedandmade
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availableforinspectioneventhoughauthenticcopiesmaybesubsequentlyintroduced.
(g)TheCommission,itsChairman,ortheDirector,orareferee,forcausedeemedsufficient,mayissueanappropriateorderatanytimerecallinganysubpoena,subpoenaducestecum,orrequestissuedundertheprovisionsofthisRule.
(h)Theabuseoftheprivilegetorequiretheattendanceofwitnessesortheproductionofbooks,papers,photographs,orotheritemsshallbedeemedaviolationoftheseRulesandshallbedealtwithaccordingly.
13.22DismissalforNon‐appearanceatHearingofAppeal
(a)Ifneithertheappointingauthoritynorhiscounselappearsattheplaceandtimefixedforahearinginwhichadisciplinaryactionisatissuewithouthavingbeengrantedacontinuance,theCommissionortherefereemayorderthedisciplinaryactionreversed.
(b)Ifneithertheappellantnorhiscounselappearsattheplaceandtimefixedforanyhearing,withouthavingbeengrantedacontinuance,theCommissionortherefereemayordertheappealdismissed.
(c)Ifeithertheappelleeortheappellantfailstoappearattheplaceandtimefixedforanyhearing,butcounselfortheabsentpartyispresent,theabsentpartyshallbedeemedtohavewaivedhisappearanceandthehearingshallproceedandtestimonymaybetakenintheabsenceofthepartywiththesameeffectasifthepartywerepresent.
(d)NothinginthisRuleshallpreventtheCommissionorarefereefromcontinuingtheappealifitorhelearnsthereasonfortheabsenceofthepartyandhisattorneyanddeterminesthatthepartyandhisattorneywereabsentduetocircumstancesbeyondtheircontrol.
13.23Consolidation
Whentwoormoreappealsinvolvesimilarorrelatedcircumstances,theCommissionmayorderajointhearingofanyorallthemattersatissueintheappeals,ormayorderthatallsuchappealsbeconsolidated.
13.24TranscriptsofProceedingsofAppealstotheCommission
(a)TheproceedingsofallappealhearingsbeforetheCommissionorarefereeshallberecorded,butshallbetranscribedonlyuponorderoftheCommissionortheDirectoranduponpaymentbythepersonrequestingthetranscriptofsuchcostasmaybedeterminedbytheDirector.
(b)Amendedandre‐enacted,effectiveOctober1,1979,asRule13.20(b).
(c)WhenanappealistakenfromanyfinaldecisionoftheCommission,itortheDirectormay
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requirethepartyappealingtoreimbursetheDepartmentofCivilServiceforthecostofpreparingtranscriptsofproceedings.
(d)WheneveranyportionoftheCommission'sRules,ClassificationPlan,orPayPlanisrelieduponinanappealtotheCourtofAppealandismaterialtothedecisionofanyissue,theportionrelieduponshallbecopiedintothetranscriptpreparedfortheCourtofAppeal,FirstCircuit,ifnotcontainedintheCommission'swrittenopinion.
13.25RefusaltoAppear;RefusaltoTestify;FalseTestimony
(a)AnyofficeroremployeeintheclassifiedservicewhowilfullyrefusesorfailstoappearbeforetheCommissionoritsRefereeinresponsetoasubpoenaorarequestundertheprovisionsofRule13.21,orhavingappearedrefusestotestifyoransweranyquestionpertinenttothemattersunderconsiderationorwhoknowinglygivesfalsetestimonyorwhoknowinglysolicits,condones,oraccepts,withoutrefutation,false,ormisleadingtestimonygivenbyanywitnessinhis/herbehalfatahearing,orwhofailstoproduceanybooks,papers,photographs,orotheritemspertinenttothehearingmaybefoundbytheCommissionortheRefereetobeguiltyofcontemptinaccordancewiththeseRulesand,inadditiontothatwhichisprovidedforintheseRules,maybefoundbytheCommissiontohaveforfeitedhisofficeorpositionandmaybefoundbytheCommissionnottobeeligiblethereafterforappointmenttoanypositionintheclassifiedserviceforaperiodnottoexceedtenyearsorbesubjecttoasuspensionfromhisposition.
(b)AnypersonwhowilfullyfailstoappearinresponsetoasubpoenaortoanorderissuedundertheprovisionsofRule13.21hereof,orwhowilfullyfailstoansweranyquestionsortoproduceanybooks,papers,photographs,orotheritemspertinenttoanyhearingbeforetheCommissionoraReferee,orwhoknowinglygivesfalsetestimonyorwhoknowinglysolicits,condones,oraccepts,withoutrefutation,false,ormisleadingtestimonygivenbyanywitnessinhis/herbehalfatanysuchhearingmaybefoundguiltyofcontemptbytheCommissionortheRefereeinaccordancewiththeseRules.
(c)Anyofficeroremployeerequiredtotestifyshallnotbesubjectedtoanydisciplinaryactionbyhisappointingauthoritybecausehesotestifies.
13.26CostsofAppeals
TheCommissionortherefereemay,initsorhisdiscretion,orderthecostsofanyhearingorappeal,oranyportionofsuchcosts,includingthecostsofrecordingandtranscribingtestimony,tobepaidbyorchargedtoeitherorbothinterestedparties.
13.27WitnessFees
(a)ThetravelexpensesofanofficeroremployeeotherthantheappellantwhoisrequiredtoappearbeforetheCommissionorarefereeinthehearingofanappealshallbepaidbythe
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departmentwhichemployeeshim.
(b)TheCommissionortherefereemayorderthatanypersonwhoisnotanofficeroremployeeofadepartmentandwhoissubpoenaedtotestifyatahearingshallbeentitledtothesamemileageandfeesasareallowedwitnessesincivilcasesbytheNineteenthJudicialCourtfortheParishofEastBatonRouge.
(c)Witnessfeesandtravelexpensesmaybetaxedtoeitherparty,intheCommission'sorthereferee'sdiscretion.
(d)TheCommissionandanypersonauthorizedtoissueasubpoenamaybeforedoingso,requirethepartyrequestingasubpoenaofoneotherthananofficeroremployeeofadepartmenttodepositwiththeDirectorasumsufficienttocoverthemileageandwitnessfeespendingadeterminationofcostsbytheCommissionorthereferee.
13.28CommissionActiononAppeal
(a)Afterhearingofanappeal,theCommissionshallmakeawrittendecisioncontainingitsfindingsoffactsandconclusions,whichshallbefiledwiththeDirector.ThedecisionoftheCommissionshallbefinalonthedaythatitisfiledwiththeDirector.
(b)OnthesamedatethatthedecisionisfiledwiththeDirector,theDirectorshallmailtoallinterestedpartiesacopyofthedecision.
(c)IftheCommissionafteranyhearingordersadismissedorsuspendedemployeereinstated,itmayreinstatesuchemployeeundersuchconditionsasitdeemsproperandsubjecttoRule13.18mayorderfullpayforlosttime.
13.29InterlocutoryRulings
(a)FormalexceptionstotheinterlocutoryrulingsorordersoftheCommission,orofareferee,areunnecessary.Atthetimetherulingismadeortheorderiscommunicated,apartyshallmakeknownhisobjectiontheretoandthegroundstherefor,andsameshallbenotedintherecord.
(b)TheCommission,orareferee,mayatanytimepriortoafinaldecision,recall,reverse,orreviseanyinterlocutoryrulingororder.
13.30Repealed,effectiveMarch15,1966
13.31AmicableSettlementofAppeals
InanyappealpendingbeforetheCommission,thepartiestheretomayagreetosubmitaproposedsettlementwhich,ifapprovedbytheCommissionoraReferee,shallconstituteafinaldisposition
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oftheappeal.
13.32RecusationofCommissionerorReferee
ThegroundsforrecusationofaCommissioneroraRefereeshallbethesameasthegroundsfortherecusationofjudgesofthecourtsoftheStateofLouisiana.
13.33Interrogatories;Pre‐TrialDiscovery;RehearingofAppeal
(a)Interrogatoriesandpre‐trialdiscoveryproceedingsshallnotberecognizedbytheCommissionorareferee.
(b)NorehearingshallbegrantedfromafinaldecisionoftheCommissionorfromafinaldecisionofareferee.FinaldecisionsofarefereeshallbesubjecttoreviewasisprovidedinRule13.36.
13.34FinalityofCommissionActiononRulesandPlans
NoappealtotheCommissionshallliefromtheadoptionbytheCommission,afterpublichearing,ofaClassificationPlan,aPayPlan,orofanyRule,orofanyAmendmenttosaidPlansorRules.
13.35Attorneys'Fees
(a)WhentheCommissionorarefereeapprovesasettlement,recision,ormodificationofanactionthathasbeenappealed,orrendersadecision,includingadecisiononapplicationforreview,whichreversesormodifiesanactionthathasbeenappealed,theappelleemaybeorderedtopayattorney'sfeesinamountnottoexceed$1,500.
(b)TheCommissionorarefereemayallowsuchevidenceandargumentinsupportoftherequestforattorney'sfeesasisdeemedappropriateconsideringthestatusoftheappealatthetimetherequestforattorney'sfeesisfiled.Noattorney'sfeesshallbeawardedunlessawrittenrequestisfiledbeforethefinaldispositionoftheappealbytheCommissionorareferee.
(c)RepealedeffectiveSeptember11,1991.
13.36ApplicationforReviewofaReferee'sDecision
(a)AnypartymayfilewiththeCommissionanapplicationrequestingtheCommissiontoreviewadecisionofarefereeonanyquestionoflaworfact.
(b)Tobeeffective,anapplicationforreviewofareferee'sdecisionmust:
1. Beinwriting;and2. BefiledintheCommission'sofficewithinfifteen(15)calendardaysafterthedatethat
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thereferee'sdecisionwasfiledwiththeDirector;and3. Containthenameanddocketnumberoftheappealsoughttobereviewed;and4. Specifywhichfactualfindingsand/orwhichconclusionsoflawarebelievedtobewrong.
Ageneralstatementthattheopinioniswrongorthattheevidencedoesnotsupportthefindingswillnotbeconsideredsufficient;and
5. SpecifywhichpleadingsandexhibitsofferedintoevidencearetobesubmittedtotheCommissionwiththeapplicationforreview.Atranscriptoftheproceedingsbeforetherefereemaynotbespecifiedasapleadingorexhibitunderthisrule.Ifnopleadingsorexhibitsarespecified,onlythereferee'sdecision,therequestforappealandthenoticeofdisciplinaryorotheractionwillbesubmittedtotheCommissionwiththeapplicationforreview;and
6. Containacertificatethatacopyoftheapplicationforreviewhasbeensenttotheopposingparty
(c)TheprovisionsofRule13.37areapplicabletothefilingofanapplicationforreviewofareferee'sdecision.
(d)Anapplicationforreviewmaybeaccompaniedbywrittenargument.
(e)Iftheapplicationforreviewisnottimelyfiled,thedecisionoftherefereeshallbecomethefinaldecisionoftheCommissionasofthedatethatthereferee'sdecisionwasfiledwiththeDirector.
(f)Afterconsiderationoftheapplicationforreview,alongwiththepleadingsandexhibitsspecifiedpursuanttosubsection(b)(5)ofthisRule,theCommissionmay:
1. Remandtheappealwithinstructionstothereferee;or2. Holdnewhearingsortakeadditionalevidenceorboth,andrenderitsowndecision
thereon.3. ReverseormodifytheReferee'sdecisiononanissueoflaw.4. AffirmtheReferee'sdecisionbydenyingtheapplicationforreview.5. Listentopertinentportionsofthesoundrecordingsoftheproceedingsconductedbefore
theRefereeorreadandreviewthetranscriptoftheproceedingsbeforetheReferee,and,thereafter,reverseormodifytheReferee'sdecisiononanissueoffact,and/ortakeanyoftheactionsspecifiedin1through4above.
(g)IftheCommissionaffirmstheReferee'sdecisionbydenyingtheapplicationforreview,theorderdenyingsuchreviewshallbefiledwiththeDirectoratwhichtimethedecisionoftheRefereewillbecomethefinaldecisionoftheCommission.OnthesamedatethattheorderdenyingtheapplicationforreviewisfiledwiththeDirector,theDirectorshallmailacopyoftheordertoallparties.
(h)Anyoppositiontoanapplicationforreviewmustbefiledwithinthirty(30)daysafterthedatethattheReferee'sdecisionwasfiledwiththeDirector.SuchoppositionmaycontainargumentandmayidentifypleadingsandexhibitsofferedintoevidencebeforetheRefereethatshouldbeconsideredbytheCommissioninsupportoftheopposition.AtranscriptoftheproceedingsbeforetheRefereemaynotbespecifiedasapleadingorexhibitunderthisrule.Suchoppositionshall
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containacertificatethatacopywassenttotheopposingparty.
13.37DelayforFilinganApplicationforReviewofaReferee'sDecision
(a)NoapplicationforreviewofaReferee'sdecisionshallbeeffectiveunlessawrittennoticecomplyingwiththerequirementsofRule13.36isreceivedintheofficeoftheDirectoroftheDepartmentofStateCivilService(locatedat1201CapitolAccessRoad,BatonRouge,Louisiana)withinfifteen(15)calendardaysafterthedatethattheReferee'sdecisionwasfiledwiththeDirector.
Applicationsforreviewofareferee'sdecisionmaybemailedtotheCommissionatP.O.Box94111,BatonRouge,Louisiana70804,buttobeconsideredtimely,theapplicationmustbeproperlyaddressedwithproperpostageaffixedandmustbepostmarkedbytheUnitedStatesPostalServicewithinfifteen(15)calendardaysafterthedatethattheReferee'sdecisionwasfiledwiththeDirector.
(b)LegalholidaysanddaysonwhichtheofficeoftheDepartmentofStateCivilServiceisclosedshallnotservetoextendthedelayperiodspecifiedinSubsection(a)hereof.
(c)Noapplicationforreviewofareferee'sdecisionshallbesupplementedoramendedfollowingtheexpirationofthedelayperiodstipulatedbySubsection(a)hereof.
(d)ProofofthetimelinessofmailinganapplicationforreviewshallbeshownonlybyalegibleofficialUnitedStatespostmarkorbyofficialreceiptorcertificatefromtheUnitedStatesPostalServicemadeatthetimeofmailingwhichindicatesthedatethereof.Intheeventthatthepostmarkisabsentorillegible,thedatethattheapplicationforreviewisreceivedintheDirector'sofficeshalldeterminewhethertheapplicationwastimelyfiled.
13.38ActionRequiredFollowingCommission'sorReferee'sDecision
(a)Followingthegrantingofanappealofaseparationandwithinfifteen(15)calendardaysfromthedateofthemailingofthedecision,theAppellantshallpresenthimselfreadyforworkatthetimeandplaceofhisemploymentasitexistedpriortotheseparation,shallbereturnedbytheappointingauthoritytotheregularpayrollatthattime,andshall,atthattimeorassoonthereafteraspossible,presenttohisemployersatisfactoryproofofallwagesearnedandunemploymentcompensationreceived,ifany,duringtheperiodofAppellant'sseparation,or,ifnowagesorunemploymentcompensationhavebeensoreceived,Appellantshallpresentawrittenandsignedstatementtothateffecttohisemployeruponhisreturn.Further,withinfifteen(15)daysfollowingreceiptofsuchinformationtheappointingauthorityshalldelivertotheofficeresponsiblefortheactualdisbursementofthefundsrepresentingthebackpayduearequestforsuchdisbursementwhichofficeshallpromptlycausesuchdisbursement,andtheappointingauthorityshallotherwisecomplywiththeorderscontainedinthedecision.Further,withinthirty(30)daysfromreceiptbytheAppellantofthecheckrepresentingthebackpaydue,theAppellant,athissoleoption,mayrepurchaseallorpartoftheannualleavebalanceheldbyhimathisseparationthevalueofwhichwaspaidtohimathisseparationpursuanttoRule11.10(a).Allof
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theaboveshallapplyunlessotherwisestayedbyacourtofcompetentjurisdiction.
(b)Followingthegrantingoftheappealofasuspension,demotionorreductioninpay,andwithinfifteen(15)calendardaysfromthedateofthemailingofthecopyofthedecisiontoallpartiesorassoonthereafteraspossible,theAppellantshallpresenttohisemployersatisfactoryproofofallwagesearnedandunemploymentcompensationreceived,ifany,duringtheperiodofsuspension,or,ifnowagesorunemploymentcompensationhavebeenreceived,theAppellantshallpresenttohisemployerasignedstatementtothateffect.Withinfifteen(15)daysfromreceiptofsuchprooforwrittenstatement,appointingauthorityshalldelivertotheofficeresponsiblefortheactualdisbursementofthefundsrepresentingthebackpayduearequestforsuchdisbursement,whichofficeshallpromptlycausesuchdisbursement,andtheappointingauthorityshallotherwisecomplywiththeorderscontainedinthedecision,allunlessotherwisestayedbyacourtofcompetentjurisdiction.
(c)IntheeventthatatimelyapplicationforreviewofaReferee'sdecisionisfiledwiththeCommission,theAppellantshallbenotifiedimmediatelybyadirectmailingbytheappointingauthorityoftheapplicationforreviewtohislastknownaddress,inadditiontoanymailingofthatapplicationtoAppellant'scounselofrecord,ifany.Insuchevent,thetimelimitsreferredtoin(a)and(b),above,shallbegintorunfromthedateofthemailingofthedecisionoftheCommissiondenyingtheapplicationforreviewortherenderingofadecisiononthemeritsofanappealfollowingconsiderationoftheapplicationforreview.IntheeventofaremandbytheCommissionfollowingconsiderationofanapplicationforreview,thetimelimitsmentionedin(a)and(b),above,shallnotbegintorununtilthedateofthemailingtoallpartiesofthesubsequentdecisionoftheReferee.
(d)Intheeventallorpartofdecisiongrantinganappealisstayedbyacourtofcompetentjurisdiction,thetimelimitsspecifiedhereinshallbegintorunuponthedatethedecisionofthejudiciaryinthecasepresentedtoitbecomesfinal.
[Therearenorulesnumbered13.39‐13.49]
13.50AlternativeDisputeResolution;PilotProgram
(a)TheAppealsDivisionisauthorizedtopilotanAlternativeDisputeResolutionProgramandtoestablishitsguidelines.TheAppealsDivisionwillsubmittheguidelinestotheCommissionforitsapproval.
(b)ThepurposeoftheAlternativeDisputeResolutionProgramistoencouragetheresolutionofemploymentdisputeswithouttraditionaladversarialhearings.
13.51Mediation
(a)TheCommissionoraRefereemaydirecttheattorneysandthepartiesinanappealtoparticipateinmediationtoattempttoresolvetheappealbeforeahearing.
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(b)AmemberoftheCommission,aReferee,oranyoneappointedbytheCommissionorbytheChiefRefereemayconductthemediation.ThepersonwhoconductsthemediationmustmeettheMediatorqualificationsestablishedbytheAppealsDivision.
(c)TheMediator'sroleistofacilitatecommunicationamongthepartiesatthemediation.TheMediatorwillnotlaterinfluence,participatein,ormakeanydecisiononanyissueintheappeal.TheMediatorwillnotissueanyordersorsanctionspertainingtothemediationortheappeal.
(d)Beforethemediation,theattorneysmustconferwiththeirclientsabouttheclients'goalsandexpectationsfromsettlement.Theattorneysandeverypersonwhoseauthorityisnecessaryforsettlementmustappearatthemediation(or,atthediscretionoftheMediator,beavailablebytelephone),ontimeandpreparedtonegotiate.
(e)TheCommission,theChiefReferee,ortheRefereepresidingovertheappealmayordertheattorneysand/orthepartiestobringto(orexchangebefore)themediationawitnessandexhibitlist,relevantdocumentsand/orexhibits,aproposedsettlementoffer,andanythingelsethatwillaidinresolvingtheappeal.
(f)Themediationwillnotbeopentothepublicandwillbeconfidentialasestablishedintheguidelines.
(g)Ifanyonefailstocomplywithanorderpertainingtothemediation,theCommissionortheRefereepresidingovertheappealmayorderappropriatesanctions.Thosesanctionsmayincludepunishingforcontempt,dismissingtheappealorportionsofit,reversingtheactionappealedorportionsofit,andassessingcostsandattorney'sfeesagainstthenoncomplyingperson.
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Chapter14:ProhibitedActivities
14.1ProhibitedActivities
(a)Nopersonshallbeappointedorpromotedto,ordemoted,ordismissedfromanypositionintheClassifiedService,orinanywayfavoredordiscriminatedagainstwithrespecttoemploymentintheClassifiedService,becauseofhisorherpoliticalorreligiousopinionsoraffiliations,race,sex,ormembershipornon‐membershipinanyprivateorganization.
(b)NoemployeeintheClassifiedServiceandnomemberoftheCommissionshall,directlyorindirectly,payorpromisetopayanyassessment,subscription,orcontributionforanypoliticalparty,faction,orcandidate,orsolicitortakeanypartinsolicitinganysuchassessment,subscriptionorcontributionofanyemployeeintheClassifiedService.
(c)Nopersonshall,directlyorindirectly,give,render,pay,offer,solicitoracceptanymoney,serviceorothervaluableconsiderationfororonaccountofanyappointment,proposedappointment,promotionorproposedpromotionto,oranyadvantageinapositionintheclassifiedservice,exceptasservicesmaybeprovidedpursuanttoatemporarystaffingservicescontractwiththeStateasapprovedbytheDirectorpursuanttotheserules.
(d)Noappointingauthority,agent,ordeputythereof,orsupervisorofanyemployee,shalldirectlyorindirectlydemote,suspend,discharge,orotherwisedisciplineanypersonintheClassifiedServiceforpurposeofinfluencinghisvote,support,orotherpoliticalactivityinanyelectionorprimaryelection;andnoappointingauthority,agentordeputythereof,orotherperson,shallusehisofficialauthorityorinfluence,bythreats,promises,orothermeans,directlyorindirectly,topunishorcoercethepoliticalactionofanyemployeeintheClassifiedService.
(e)NoemployeeintheclassifiedserviceandnomemberoftheCommissionshall
1. Participateorengageinpoliticalactivity.2. Beacandidatefornominationorelectiontopublicoffice,excepttoseekelectionasthe
ClassifiedStateemployeeservingontheStateCivilServiceCommission.3. Beamemberofanynational,state,orlocalcommitteeofapoliticalpartyorfaction.4. Takeactivepartinthemanagementoftheaffairsofapoliticalparty,faction,candidate,
oranypoliticalcampaign,excepttoexercisehisrightasacitizentoexpresshisopinionprivately,toserveasacommissionerorofficialwatcheratthepolls,andtocasthisvoteashedesires.
5. Takeactivepartinanefforttorecallfromofficeanelectedpublicofficial,orseek,solicitorattempttocoerceanypersonincludinganyemployeeintheclassifiedserviceandanymemberoftheCommissionintoparticipatinginanysucheffortorsigningarecallpetitionexceptthatnothingcontainedhereinshallpreventanemployeeintheclassifiedserviceormemberoftheCommissionfromsigningarecallpetition.
(f)Nopersonelectedtopublicofficeshall,whileservinginsuchelectiveoffice,beappointedtoor
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holdanypositionintheClassifiedService.
(g)Thesupportofissuesinvolvingbondedindebtedness,taxreferenda,orConstitutionalamendmentsshallnotconstituteprohibitedactivitywithinthemeaningofthisRule.
(h)NopersonshallbeappointedtooremployedinapositionintheClassifiedServiceunderanyclasstitlewhichhasnotbeenapprovedbytheDirectorasappropriatetothedutiestobeperformed.
(i)NoemployeeshallreceiveanycompensationexceptasauthorizedbyorpursuanttotheprovisionsofArticleX,theCivilServiceRules,theUniformClassificationandPayPlans,andthepoliciesandproceduresissuedbytheDirector.
(j)Nopersonshallmakeanyfalsestatement,certificate,mark,rating,formorreportwithregardtoanyapplication,test,certification,personneltransaction,appointmentoremploymentmadeunderanyprovisionoftheArticle,theRules,oraregulationoftheDepartmentofCivilService,orinanymannercommitorattempttocommitanyfraudpreventingtheimpartialexecutionoftheArticle,Rulesandregulations.
(k)Noapplicantforexamination,eligibleonanyregister,appointingauthorityorhisagent,orStateemployee,shalldirectlyorindirectlypersuade,induceorcoerceorattempttopersuade,induceorcoerceanyprospectiveapplicantoreligibletowithholdfilingapplicationortowithdrawfromcompetitionoreligibilityforpositionsintheClassifiedServiceforthepurposeofeitherimprovingorinjuringtheprospectsforappointmentofanysuchapplicantoreligible.Thepenaltyforviolationofthissub‐sectionbyapplicantsoreligiblesshallbecancellationbytheDirectorofanyorallapplicationsoreligibilities.TheCommission,afterinvestigationandhearing,mayalsoimposesuchpenaltiesasmaybeprovidedbytheArticleagainstanypersoninviolationthereof.
(l)DiscriminationasdefinedinRule1.14.1isprohibited.
(m)ItshallbethedutyofeveryclassifiedemployeetoassisttheCommissionandtheDepartmentofStateCivilServiceineffectivelycarryingouttheprovisionsoftheArticleandRules,andtoassisttheStatePoliceCommissionineffectivelycarryingouttheprovisionsofArticleX,PartIV,andtheRulesoftheStatePoliceCommission,andtoanswertruthfully,whetherunderoathorotherwise,allproperquestionsputtohimbyauthorizedrepresentativesoftheDepartmentortheCommission,oroftheStatePoliceCommission.
(n)NoactionshallbetakenorauthorizedtobetakenbyanypersonwithoutapprovaloftheCommissionortheDirectorwhensuchapprovalisrequiredbyeithertheStateConstitutionorCivilServiceRule.
(o)NopersonshallfailtocomplywithanyorderordirectiveoftheCommissionunlesssuchorderordirectiveisotherwisestayedbyaCourtofproperjurisdictionorunlesswithinthetimelimitsprovidedbyapplicableruleorlaw.
(p)ExceptwiththepriorapprovaloftheCommission,nopersonshallbeplacedinanyclassifiedpositioninadepartmentinwhichhe/sheis,orwithinthepasttwoyearswas,astatutory
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appointingauthority.
(q)NopersonshallfailtocomplywithanyorderordirectiveissuedbytheDirectorpursuanttotheauthoritygrantedbytherules.
(r)NopersonshallfailtocomplywithanyagencypolicyorprocedurewhentherulesrequireeithertheDirectorortheCommissiontospecificallyapprovesuchpolicyorprocedure,andwheresuchapprovalhasbeenobtained.
(s)Nopersonshallfailtocomplywithanydelegationagreement.
14.1.1RepealedeffectiveJanuary1,1975
14.2RepealedeffectiveJanuary1,1963
14.3Amendedandre‐enactedeffectiveMarch15,1966aspartsofRules16.3and16.19
14.4Amendedandre‐enactedeffectiveMarch15,1966aspartsofRules16.1,16.10,and16.19
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Chapter15:EffectingandReportingActions
15.1EffectingandRecordingActions
(a)AppointingAuthoritiesshalltakeactionsinaccordancewiththeprovisionsofArticleX,theCivilServiceRules,theUniformClassificationandPayPlans,andthepoliciesandproceduresissuedbytheDirector.
(b)TheDirectorshallprescribetherecordswhichappointingauthoritiesmustmaintaintoprovideadequatedocumentationofpersonnelandpositionactions,payrollandattendance,applicantflowandsuchotherinformationasmaybespecified.TheDirectorshallprescribetheretentionscheduleforsuchrecords.
(c)EachappointingauthorityshallestablishadequateinternalcontrolstopreventfraudandtoensurethatactionsareeffectedincompliancewiththeprovisionsofArticleX,theCivilServiceRules,theUniformClassificationandPayPlans,andthepoliciesandproceduresissuedbytheDirector.
15.2CertificationofPayrollandAttendance
Theappointingauthorityorhisagentdesignatedforthispurposeshallcertifyoneachpayrollorsubsidiarydocumentsthefactoftheactualrenderingofserviceintheposition,theactualnumberofhoursofattendanceonduty,andthenumberofhoursofabsencefromduty.Eachemployeeshallcertifyalsothefactoftheactualrenderingofservice,thenumberofhoursofattendanceondutyandthenumberofhoursofabsencefromduty.
15.2.1PayrollPeriodsandTimelyIssuanceofPaychecksDuetoClassifiedEmployees
(a)Anappointingauthority,theCommissionerofAdministrationonbehalfoftheUniformPayrollSystem,ortheheadofanyotherpayrollsystemresponsibleforissuingpaycheckstoclassifiedemployees,shallestablishweekly,biweekly,semi‐monthlyormonthlypayrollperiods.UseofanyotherpaycyclesmustbeapprovedbytheDirector.
(b)PaychecksduetoclassifiedemployeesshallbeissuednolaterthansevencalendardaysfollowingtheendoftheapplicablepayrollperiodunlessapprovalisobtainedfromtheDirectorunderconditionsestablishedbyhim.
(c)Afteranemployeehasattainedeligibilityforandtheappointingauthorityhasgrantedaperformanceadjustment,itshallbedisbursedeffectiveOctober1stofthecalendaryearthattheperformanceadjustmentwasgranted.
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15.3ReportingandCertifyingActions
(a)TheDirectorshallinformtheappointingauthoritieswhichactionsandstatuschangesmustbereportedtotheDepartmentofCivilService.Theseactionsandstatuschangesmustbereportednolaterthan30daysaftertheireffectivedate.
(b)TheappointingauthorityorhisdesignatedagentshallcertifyforeachactioneffectedunderhisauthoritythattheactioncomplieswiththerequirementsofArticleX,theCivilServiceRules,theUniformClassificationandPayPlans,andthepoliciesandproceduresissuedbytheDirector.Certificationbytheappointingauthorityshallconstituteauthorizationforpaymentofcompensationtoanemployeeattheratespecifiedaslongastheemployeeremainsinapaystatus.Theappointingauthorityshallnotifytheemployeesubjecttosuchactions.
15.4RequiredDirector’sApprovalofActions
TheDirectormayrequireanappointingauthoritytoobtainhisapprovalofcertainactionsbeforetheymaybeeffected.
15.5LeaveRecords
Eachappointingauthorityshallinstallandmaintainaleaverecordshowing,foreachemployeewhoholdsapositionintheClassifiedService,(1)annualleaveearned,usedandunused,(2)sickleaveearned,usedandunused,and(3)anyspecialleavewithorwithoutpay.Suchrecordshallbedocumentaryevidencetosupportandjustifythecertificationofauthorizedleaveofabsencewithpay.
15.6ReviewofRecords
TheDirectororhis/herdesigneemayexaminedepartmentalrecordstodeterminewhetherthereisaviolationofanyprovisionofArticleX,theCivilServiceRules,theUniformClassificationandPayPlans,orthepoliciesandproceduresissuedbytheDirector.TheappointingauthorityshallprovidecopiesororiginalsofanysuchrecordsupontheDirector’srequestandwithinthetimespecifiedbytheDirector.
15.7ActionsonViolationoftheRules
IftheDirectorfindsthatanyactionhasbeeneffectedinviolationoftheprovisionsofArticleX,theCivilServiceRules,theUniformClassificationandPayPlans,orthepoliciesandproceduresissuedbytheDirector,hemaytakeanycorrectiveactionhedeemsappropriateormaydirecttheappointingauthoritytotakesuchcorrectiveaction.Correctiveactionsmayinclude,butarenotlimitedto,therescindingofanyactionsandassociatedcompensation,orrestitutiontotheemployee.
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15.8OfficialRoster
TheDirectorshallestablishandmaintainarosterofallClassifiedemployeesofalldepartmentsinwhichthereshallbesetforthastoeachemployee,theclasstitleorthepositionheld;thesalaryorpay;anychangeinclasstitle,payorstatus,andanyothernecessarydata.
15.9RecordsoftheDepartmentofCivilService
(a)TheDepartmentofCivilServiceshallbetheofficialdepositoryoftherecordsoftheDepartmentandtheCommission.
(b)SubjecttotheprovisionsofSub‐section(c)hereof,allrecordssodepositedshallbepublicrecordsandtheirinspection,availabilityandregulationshallbesubjectandgovernedbythestatutoryprovisionsgoverningpublicrecordsanddocuments.
(c)Thefollowingrecordsshallbeheldconfidential:
1. InvestigationcorrespondenceanddatarelatedtothemoralcharacterandreputationofapplicantsforemploymentoremployeesintheClassifiedservice.
2. Examinationmaterials,questions,dataandexaminationpapersandrecordsrelatinginanywaytocompetitiveexaminationsandothertestsconstructed,maintained,orconductedbytheDepartmentofCivilService.
3. Files,statements,reports,correspondenceandotherdatainconnectionwithandrelatedtoinvestigationsofviolationsoftheprovisionsofArticleX,theCivilServiceRules,theUniformClassificationandPayPlans,orthepoliciesandproceduresissuedbytheDirector,whensuchinquiriesareconductedbytheCommissionortheDirector,exceptaspermittedunderRule16.3(c).
4. Files,statements,reports,correspondenceandotherdatacollectedinthecourseofsalarysurveyswhichidentifyprivatecorporationswiththeactualsalaryratesandpracticesofthatorganization;orthatrevealorganizationalcharacteristicsthatwouldmakethecorporationeasilyidentifiable.
5. ThecontentsofanydecisionorproposeddecisionoftheCommissionoraRefereeuntilthedatesuchdecisionisrendered.
6. Repealed,effectiveAugust5,1992.
15.10ModificationofPersonnelActions
ApersonnelactionwhichisthesubjectofanappealmayonlyberescindedormodifiedwiththeapprovaloforonorderoftheCommissionoraReferee.Otherwise:
(a)Beforetheeffectivedateofapersonnelaction,anappointingauthoritymayrescindormodifytheactionoranywrittennoticethereof.
(b)Aftertheeffectivedateofapersonnelaction,anappointingauthoritymayonlyrescindor
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modifytheactionwiththeapprovaloftheDirector.
(c)Repealed,effectiveAugust5,1992.
15.11FormsandProcedures
TheDirectormayprescribesuchpersonnelformsandproceduresasmaybenecessaryordesirabletocarryouttheprovisionsoftheArticleandRules.
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Chapter16:Investigations
16.1PurposeofChapter;Penalties;Orders
(a)ToenabletheCommissiontoenforcetheprovisionsoftheCivilServiceArticleandtheCivilServiceRules,theCommissionmayinvestigateconductassertedtobeinviolationthereof.
(b)When,afterapublicinvestigativehearing,astateclassifiedemployeeisfoundtohaveviolatedtheCivilServiceArticleoraCivilServiceRule,theCommissionmayorderhimsuspended,demoted,dischargedorotherwisedisciplinedorfinedforcontemptinaccordancewithRules2.11‐2.13.
(c)When,afterapublicinvestigativehearing,theconductofanypersonisfoundtohaveviolatedtheCivilServiceArticleoraCivilServiceRule,theCommissionmayissuesuchordersasitdeemsappropriate.
16.2RequestsforInvestigation
(a)AnypersonwhosuspectsthattherehasbeenaviolationoftheCivilServiceArticleoraCivilServiceRulemayfilearequestforinvestigationwiththeDirector.
(b)ArequestforinvestigationmustbeinwritingandmaynotbecombinedwithanyothermatterfiledwiththeDirector.Itshould:beclearlyidentifiedasarequestforinvestigation;providethename,mailingaddressanddaytimetelephonenumberofthepersonfilingtherequest;anddescribetheconducttobeinvestigatedinasmuchdetailasisavailabletothepersonfilingtherequest.
(c)Arequestforinvestigationshallnotbeapublicrecord.
16.3InvestigationsbytheDirector(a)TheDirectormay,onhisowninitiative,investigateanysuspectedviolationoftheCivilServiceArticleoraCivilServiceRuleandshallconductsuchinvestigationsasorderedbytheCommission.(b)Uponreceiptofarequestforinvestigation,theDirectororhisdesigneeshallconductsuchinvestigationashedeemswarrantedbasedontheinformationcontainedintherequestforinvestigation.(c)Followinganinvestigation,theDirectormayissuealetterofadmonishment,takecorrectiveaction,orderanappointingauthoritytotakecorrectiveaction,imposespecialreportingrequirementsonanappointingauthority,revokeauthoritypreviouslygrantedbytheDirector,requireanappointingauthoritytoobtainpriorapprovalofpersonnelactions,fileformalchargesunderRule16.4,reportthefactsdisclosedintheinvestigationtothelegislativeauditor,attorney
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general,districtattorney,orotherofficers,and/ortakeororderanyotheractiondeemedappropriate.(d)Correctiveactionmayinclude,butisnotlimitedto,rescindinganactionandassociatedcompensation,andtheeffectingofback‐paytoanemployee.(e)Correctiveactionwhichreducesanemployee’spay,lowersanemployee’spaygrade,resultsinlossofpermanentstatus,ornullifiesanappointment,shallnotbecomeeffectiveuntiltheemployeehasbeengivennoticeofthereasonsfortheaction,andareasonableopportunitytorespond.
16.4FormalCharges
(a)AnypersonwhoassertsthattherehasbeenaviolationoftheCivilServiceArticleoraCivilServiceRulemayfileformalchargeswiththeCommission.
(b)Formalchargesshouldbeclearlyidentifiedassuch,maynotbecombinedwithanyothermatterfiledwiththeDirectorortheCommissionandmust:
1. beinwriting;2. containthename,mailingaddress,anddaytimetelephonenumberofthepersonfiling
thecharges(hereafter,thecomplainant)andofhisattorney,ifany;3. containthenameandmailingaddressofeachpersonwhoischargedwithcommittinga
violation(hereafter,arespondent);4. identifywhichprovisionoftheCivilServiceArticleand/orwhichCivilServiceRulewas
violated;5. describe,insufficientdetailtoenabletherespondenttoprepareadefense,theconduct
thatviolatedtheCivilServiceArticleand/oraCivilServiceRule;6. describe,indetail,thefactswhichledthecomplainanttoconcludethataviolation
occurred;7. statewhatactionthecomplainantwantstheCommissiontotakeasaresultofthe
investigation;and8. describewhatevidencethecomplainanthastoprovethecharges.
(c)WhenformalchargesarefiledbysomeoneotherthantheDirector,theDirectorshallbegivenanopportunitytojoinasacomplainant.
(d)Formalchargesshallnotbeapublicrecord.
16.5CommissionActiononFormalCharges
(a)EachfilingwhichpurportstobeformalchargesshallbeconsideredbytheCommissioninexecutivesession.Thereafter,initssolediscretion,theCommissionmaytakesuchactionasit
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deemsappropriate,includinganyofthefollowing:
1. declinetoinvestigatethematterandorderthechargesdismissed;2. ordertheDirectortoconductaninvestigationandtosubmitareportthereon;3. offerthecomplainantanopportunitytoprovideadditionalinformation;and/or4. orderapublicinvestigativehearingonsomeorallofthecharges.
(b)WrittennoticeoftheCommission'sactionshallbegiventothecomplainant.
16.6DocketingofPublicInvestigations
AftertheCommissionordersapublicinvestigativehearing,thechargestobeinvestigatedshallbedocketedandthecaseshallbecomeapublicrecord.CopiesofthechargestobeinvestigatedandtheCommission'sordershallbemailedtoeachcomplainant,eachrespondentandeachrespondent'sappointingauthority,ifany.
16.7Parties;NoticetoParties
(a)Thepartiestoapublicinvestigationarethecomplainant(s)andtherespondent(s).Uponhiswrittenrequest,arespondent'sappointingauthoritymaybemadeaparty.
(b)WheneverthisChapterrequiresnoticetotheparties,noticeshallbegiventoallcounselofrecordandtoallunrepresentedparties.Noticetocounselofrecordshallconstitutenoticetothepartyherepresents.
16.8ConsolidationofPublicInvestigations
Twoormorepublicinvestigationsinvolvingcommonissuesoflaworfactortwoormorepublicinvestigationsinvolvingthesamepartiesmaybeconsolidatedforhearing.
16.9NoticeofHearings
Writtennoticeofthetimeandplaceforapublicinvestigativehearingshallbemailedtothepartiesatleast30calendardaysbeforethedateofthehearing.Withtheconsentoftheparties,thisnoticeanddelaymaybewaived.
16.10ContinuanceofHearings
ApublicinvestigativehearingmaybecontinuedbytheCommissiononitsownmotionorbytheCommission,itsChairmanortheDirector:
(a)forgoodcauseshown;or
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(b)byconsentofallparties;or
(c)ifitisnotreachedforhearing.
16.11SummaryDisposition
(a)TheCommission,onitsownmotionoronmotionofaparty,maysummarilydisposeofapublicinvestigationunderRule16.14(b)orRule16.15(a)oronanyofthefollowinggrounds:
1. thattheconducttobeinvestigated,evenifproved,wouldnotconstituteaviolationoftheCivilServiceArticleoraCivilServiceRule;
2. thattheconducttobeinvestigatedhasnotbeendescribedinsufficientdetailtoenabletherespondenttoprepareadefense;
3. thatthefactsassertedtosupporttheconclusionthataviolationoccurred,evenifproved,donotsupportthatconclusion;
4. thatthematterunderinvestigationhasbecomemoot;5. thatthecomplainanthasalreadybeenaffordedanopportunitytoprovethesame
chargesinanappealhearingorinanotherpublicinvestigativehearing;6. thatthecomplainanthasfailedtobearhisburdenofproof.
(b)ApartymaymoveforsummarydispositionorallyatthepublicinvestigativehearingorinwritinganytimebeforetheCommissionrendersitsfinaldecisioninthecase.
(c)WhentheCommissionsummarilydisposesofapublicinvestigation,itshallrenderadecisioninaccordancewithRule16.16.
16.12WithdrawalofCharges
(a)WiththeapprovaloftheCommission,thechargestobeinvestigatedmaybewithdrawnuponthecomplainant'swrittenrequestfiledbeforethedateofthepublicinvestigativehearingoruponthecomplainant'soralrequestmadeatthehearing.
(b)WiththeapprovaloftheCommission,thepartiesmaysettleapublicinvestigationandthesettlementshallconstituteafinaldispositionoftheinvestigation.
16.13AmendmentofCharges
(a)ThechargestobeinvestigatedmaybeamendedorsupplementedbytheCommissiononitsownmotionor,withtheapprovaloftheCommission,onwrittenmotionofthecomplainant.
(b)Therespondentshallbenotifiedofanyamendedorsupplementalchargestobeinvestigatedandshallbegivenareasonableopportunitytopreparehisdefenseagainsttheadditionalcharges.
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16.14ProcedureforHearings
(a)Theburdenofproof,astothefacts,shallbeonthecomplainant.
(b)TheCommissionmayrequirethecomplainanttogivehissworntestimonybeforehearinganyotherwitnessandiftheCommissionfindsfromsuchtestimonythatthereisnojustorlegalgroundtosupportthecharges,itmaydeclinetohearorconsideranyotherevidenceanddismisstheinvestigation.
(c)Iftheinvestigationisnotdismissedundersubsection(b),theCommissionshallallowthecomplainanttopresentsuchevidenceasisrelevanttothecharges.
(d)Thechargesagainstarespondentshallnotbeacceptedasprimafacietrue.EvidenceshallnotbereceivedfromthecomplainanttosupplementorenlargethechargesexceptasapprovedunderRule16.13.Therespondentmayrebutanyproofofferedbythecomplainantinsupportofthecharges.
(e)Exceptinsofarastheyrefertoreferees,theprovisionsofCivilServiceRule13.19(a),(b),(d),(g),(h),(i),(j),(k),(l),(n),(o),(p)and(q)areherebymadeapplicabletopublicinvestigativehearings.
16.15FailureofPartiestoAppearatHearing
(a)Ifthecomplainant,withouthavingbeengrantedacontinuance,isneitherpresentnorrepresentedattheplaceandtimefixedforapublicinvestigativehearing,theCommissionmayordertheinvestigationdismissed.
(b)Ifarespondentorarespondent'sappointingauthority,withouthavingbeengrantedacontinuance,isneitherpresentnorrepresentedattheplaceandtimefixedforapublicinvestigativehearing,hemaybedeemedtohavewaivedhisappearanceandtestimonymaybetakeninhisabsencewiththesameeffectasifhewerepresent.
16.15.1Attorney'sFees
Whenacomplainantdoesnotbearhisburdenofprovingthecharge(s)andtheCommissionfindsthereisnoreasonablebasisforthecomplaint,theCommissionmayorderhimtopayreasonableattorney'sfeesinanamountnottoexceed$1,500perrespondent.
16.16Decisions
Afterconcludingapublicinvestigativehearing,theCommissionshallrenderawrittendecision.TheCommission'sdecisionshallbefinalonthedaythatisrenderedandonthatdate,theDirectorshallmailacopyofthedecisiontotheparties.
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16.17CertainRulesGoverningAppealHearingsAdoptedbyReference
Exceptinsofarastheyrefertoreferees,theprovisionsofthefollowingrulesareherebymadeapplicabletopublicinvestigativehearings:
(a)Rule13.16‐"PlaceofHearing."
(b)Rule13.21‐"SubpoenaofWitnesses;ProductionofDocuments."
(c)Rule13.24‐"TranscriptsofProceedingsofAppealstotheCommission."
(d)Rule13.25‐"RefusaltoAppear;RefusaltoTestify;FalseTestimony."
(e)Rule13.26‐"CostsofAppeals."
(f)Rule13.27‐"WitnessFees."
(g)Rule13.29‐"InterlocutoryRulings."
(h)Rule13.32‐"RecusationofCommissionerorReferee."
(i)Rule13.33‐"Interrogatories;Pre‐TrialDiscovery;RehearingofAppeal."
16.18ApplicabilitytoPendingInvestigations
WhenthisChapterbecomeseffective,anyinvestigationwhichhasalreadybeendocketedbuthasnotyetbeendecidedshallbeprocessedinaccordancewithRule16.5.
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Chapter17:LayoffAvoidanceMeasures,LayoffsandPostLayoff
SECTION1—GENERAL
17.1UniformApplication
Theserulesshallapplyuniformlytoallemployeesintheaffectedorganizationalunit,asdefinedbyRule1.21.1.
17.2PlanSubmittalandApproval
AwrittenplanforalayoffavoidancemeasureshallbesubmittedtotheDirectorforapprovalinaccordancewiththeserulespriortotheeffectivedateofimplementationoftheplan.AwrittenplanforalayoffshallbesubmittedtotheDirectoratleasttwocalendarweekspriortotheeffectivedateofthelayoff.Theappointingauthorityshallcertifythattheagencydoesnothavesufficientfundstocontinuecurrentoperationswithoutimplementationofalayofforlayoffavoidancemeasure.TheDirectormay:
(a)approvetheplan;
(b)disapprovetheplan;or
(c)refertheplandirectlytotheCommissionforconsiderationatitsnextregularly‐scheduledmeeting.
17.3Exceptions
Forrationalbusinessreasons,theappointingauthoritymayrequestexceptionstotheserules.Justificationforexceptionsmustbeinwritingasapartofthelayofforlayoffavoidanceplan.
(a)TheDirectorortheCommissionmayapproveexceptionstoLayoffAvoidanceMeasures.
(b)TheCommissionmayapproveexceptionstotheLayoffRulesforrationalbusinessreasons.TheDirectormaygrantinterimapprovaltoexceptionstotheLayoffRulessubjecttoratificationbytheCommissionatitsnextregularly‐scheduledmeeting.
17.4Appeals
Permanentemployeeswhoarenegativelyimpactedbytheapplicationoftheserulesmayhavethe
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righttofileanappealtotheCivilServiceCommissioninaccordancewithChapter13.
SECTION2—LAYOFFAVOIDANCEMEASURES
17.5RequiredNoticetoEmployees
(a)Theappointingauthorityshall,assoonasitisdeterminedthatalayoffavoidancemeasureisnecessary,makeareasonableattempttonotifyallemployeeswhocouldbeaffected.
(b)OncealayoffavoidanceplanisapprovedbytheDirectororCommission,itshallbemadegenerallyavailabletotheemployeeswhoareaffected.
17.6PerformanceAdjustments
Whenanappointingauthoritydeterminesthatitisnecessarynottograntortoreduceperformanceadjustmentsinordertoavoidorreducelayoffs,hisrequestissubjecttothefollowing:
(a)Therequestshallincludethereasonsforthisaction,thenamesandjobsofthoseemployeestobeexcluded,ifany,andreasonsfortheirexclusion,theproposedeffectivedatesandperiodsoftimeinvolved,theorganizationalunit,andthegeographicarea(s)affected.
(b)Thedurationofthismeasureshallnotexceedoneperiodof12consecutivemonths.
(c)Employeeswhoseperformanceadjustmentsareaffectedbythismeasureshallretaintheireligibilityforsuchincreasesforathree‐yearperiod.Sucheligibilityshallbelostifduringthatperiodtheemployeereceivesanofficialevaluationof“needsimprovement/unsuccessful.”
17.7ReductioninWorkHours
Whenanappointingauthoritydeterminesitisnecessarytoreducetheworkhoursofemployeesinordertoavoidorreducelayoffs,hisrequestissubjecttothefollowing:
(a)Therequestshallincludethereasonsforthereduction,thenamesandjobtitlesofanyemployeestobeexcludedandreasonsfortheexclusion,thenumberofworkhoursreducedforeachemployee,theproposedeffectivedatesandperiodsoftimeinvolved,theorganizationalunit,andthegeographicarea(s)affected.
(b)Suchreductionsshallnotexceedoneperiodof12consecutivemonths.
(c)Thenumberofworkhoursreducedforanemployeeshallnotexceed16hoursperbiweeklypayrollperiod.
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(d)Ifanemployeeisrequiredtoworkhoursinexcessofhisassignedreducedschedule,s/heshallbegrantedcompensatorytimeatthestraightrateforthedifferenceinhoursbetweenthepreviousscheduleandthereducedschedule.Anyadditionalovertimehoursworkedbynon‐exemptemployeesshallbecompensatedinaccordancewiththeFairLaborStandardsActandChapter21oftheserules.AnyadditionalovertimehoursworkedbyexemptemployeesmaybecompensatedinaccordancewithRule21.9.
(e)EmployeeswhoareonareducedworkscheduleshallearnandbegrantedleaveinaccordancewithChapter11oftheserules.
17.8FurloughWithoutPay
Whenanappointingauthoritydeterminesthatitisnecessarytofurloughemployeeswithoutpaytoavoidorreducelayoffs,hisrequestissubjecttothefollowing:
(a)Therequestshallincludethereasonsforthefurlough,thenamesandjobsofthoseemployeestobeexcluded,ifany,andreasonsfortheirexclusion,thetotalworkhoursordaysforeachemployee,thedatesandperiodoftimeinvolved,theorganizationalunit,andthegeographicarea(s)affected.Theappointingauthorityshallalsospecifyifemployeeswillberecalledfromfurloughatthesametime.Ifemployeeswillberecalledatdifferenttimes,therecallschedulemustbespecifiedandjustified.
(b)Anemployeeshallnotbefurloughedformorethanatotalof240workhoursinanyconsecutive12‐monthperiodwithoutapprovaloftheCommission.
(c)WiththeapprovaloftheCommission,anemployeemaybefurlougheduptoatotalof450workhoursinaconsecutive12‐monthperiod.
(d)WhentheCommissionorDirectordeterminesthatextraordinarycircumstancesexist,theymayapproveanextensionoffurloughbeyond450hours.Ifanyemployeesarerecalledduringthisextendedfurloughperiod,theemployeewiththemoststateserviceforagivenjobtitleshallberecalledfirst,unlessthepositionrequiresspecificlicensureorcertification,oranexceptionhasbeengrantedunderRule17.3.
17.9RetirementIncentive
Toavoidorreducelayoffs,anappointingauthoritymayrequestauthoritytoofferemployeeswhoareeligibleforregularretirement,anincentivetoretireintheformofaone‐time,lump‐sumpayment.Therequestshallbesubjecttothefollowing:
(a)Noemployeemayreceiveapaymentthatexceeds50%ofthesavingsrealizedbytheagencyinthefiscalyearasaresultofthatemployee’sretirement;and
(b)Nosuchpaymentshallbemadepriortotheeffectivedateoftheemployee’sseparation.
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17.10RequiredAnnualLeaveDuringClosures
ThismeasuredoesnotrequiresubmissionofaplanorpriorapprovaloftheDirectororCommission.Adepartmentoragencymayrequireemployeestouseuptoamaximumoftendaysofannualleavepercalendaryear,whentheefficiencyofoperationsdictateatemporaryclosure.Employeeswhohavelessthan240hoursofannualleavemayberequiredtotakeannualleaveunderthisprovision.Employeeswhohaveexhaustedallannualleaveshallbeplacedonleavewithoutpay,fornomorethantendayspercalendaryear.
SECTION3—LAYOFFS
17.11LayoffofProbationalEmployeesOnly
(a)LayoffsthatinvolveonlyprobationalemployeesdonotrequiretheapprovaloftheDirector;however,theappointingauthorityshallprovidewrittennoticeofsuchlayoffstotheDirectorpriortotheeffectivedate.
(b)Affectedprobationalemployeesshallbegivennoticeoftheirlayoffpriortotheeffectivedateofthelayoff.
17.12LayoffsInvolvingPermanentEmployees
Thisruleappliestolayoffsofpermanentemployeesandlayoffplansthataffectacombinationofpermanentandprobationalemployees.
(a)Assoonasitisdeterminedthatalayoffwillbenecessary,theappointingauthorityshallmakeareasonableattempttonotifyallemployeeswhomaybeaffected.
(b)AwrittenplanshallbesubmittedtotheDirectorforconsiderationatleasttwocalendarweekspriortotheeffectivedateofthelayoff.
(c)Employeeswhomaybelaidofformovedtoavacantpositionastheresultofalayoffshallbenotifiedinwriting.TheDirectororCommissionshallnotapproveanyplanuntilatleastfivecalendardaysafternotificationofthelastaffectedemployee.
(d)OncealayoffplanisapprovedbytheDirectororCommission,itshallbemadeavailabletotheemployeeswhomaybeaffected.
(e)Eachemployeewhoiseligibletomovetoavacantpositioncreatedbythelayoffprocessshallbenotifiedofhis/heroffer.Thereshallbeatleastfivecalendardaysbetweenthelastsuchnoticeandtheeffectivedateoflayoff.
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17.13EffectofAllocationChangesonLayoff
AlayoffshallnotbeaffectedbyanychangesinallocationsforaffectedpositionsafterthelayoffplanisreceivedatCivilService,regardlessoftheeffectivedateoftheallocation.
17.14RequirementsfortheWrittenLayoffPlan
Thelayoffplanshallinclude,butnotnecessarilybelimitedto,thefollowingitems:
1. Affectedorganizationalunit2. Reasonswhythelayoffisbeingproposed3. Anybudgetarymeasureswhichmayhavebeentakentoavoidalayoff4. Proposedeffectivedateofthelayoff5. Definitionofcommutingareausedforthislayoff(refertoRule1.9.01)6. Howpayonrelocationtolowerjobswillbeset,ifapplicable.(refertoRule17.16)7. Fortheabolishedpositions,list:
a. parisheswherethepositionsaredomiciled;b. affectedjobtitles;c. careerfieldforeachaffectedjobtitle;andd. numberofpositionsforeachaffectedjobtitle.
8. IfanyaffectedemployeesareinCareerField9999,proposeanappropriateexpansionoftheircareerfield,withjustification.Ifnoexpansionisproposed,explainwhy.
9. ListtheParish,CareerField,Name,JobTitle,andAdjustedServiceDateforemployeeswhoareexpectedtobelaidoff.
10. ListtheParish,CareerField,Name,JobTitle,andAdjustedServiceDateforemployeeswhowillbemovedtovacanciescreatedasaresultofthelayoff,andthejobtitleplannedtobeofferedtoeachemployee.
11. Exemptionsmade,ifany,underRule17.15(e)andreasonsfortheseexemptions.12. Exceptionsrequested,ifany,underRule17.3andreasonsfortheseexceptions.13. NamesandpayofemployeesoccupyingunclassifiedpositionsauthorizedunderRule
4.1(d)1or4.1(d)2intheaffectedorganizationalunit,andhowthesepositionswillbeaffectedbythelayoff.
14. Contractseithercurrentlyineffectoranticipatedthatmaybecausativeoforrelatedtothelayoff.
17.15DeterminingtheEmployeesWhoWillBeLaidOfforRelocated
(a)Basedonthebudgetandorganizationalpriorities,theappointingauthoritywilldeterminewhichpositionsaretobeabolished.
(b)Employeeswhoreceiveda“needsimprovement/unsuccessful”ontheirlastofficialPerformanceEvaluationSystemevaluationshallbelaidofffirst.Forpurposesoflayoffdetermination,thelastofficialevaluationshallrefertoanevaluationreceivednofewerthan60dayspriortotheeffectivedateofthelayoff.
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(c)Anumberofemployeeswithinthecareerfields,organizationalunitandcommutingareaofpositionstobeabolished,andsufficienttofulfillbudgetaryandorganizationalrequirements,shallbelaidoffonthebasisoftheleastyearsofserviceasdeterminedbyadjustedservicedate.
(d)EmployeesinpositionstargetedforabolishmentshallmoveintovacantpositionsinaccordancewithRule17.18.
(e)Theagencymayexemptfromlayoffanumberofemployees,thetotalofwhichshallnotexceed20%ofthetotalnumberofemployeeslaidoffandrelocated.Theseexemptionsmustbemadeforrationalbusinessreasonsandmayincludeemployeeswhohaveexceptionalperformance,orwhopossessparticularqualificationsorcompetenciesneededtoeffectivelyfulfilltherequirementsoftheposition.Exemptionsandtheirreasonsshallbestatedinthelayoffplan.
(f)Employeeswithveteran’spreferenceasreferredtoinRule22.7andwhoseperformanceratingsandlengthofserviceareatleastequaltothoseofotheraffectedemployeesshallbegivenpreference.
17.16PayUponRelocation
Paymaybereduceduponmovementtolowerjobs.Payreductionsshallbeuniformintheirpercentageforallaffectedemployees.Iftheuniformpayreductionresultsinanemployee’srateofpayfallingabovethemaximumofthepayrange,theappointingauthoritymaychooseoneofthefollowingoptionsforallemployeessimilarlysituated:
1. Thepayofaffectedemployeesmaybereducedtotherangemaximum.
OR
2. Thepayofaffectedemployeesmaybesetatthered‐circlerate.(SeeRule1.33.01)
17.17DomicileforRelocationPurposes
(a)Thedomicileformovementforanemployeeshallbetheparishinwhichhereportstowork.
(b)Employeeswhoseofficialdomicileis“statewide”shall,forthepurposeofrelocationoffers,beconsidereddomiciledintheparishinwhichtheyofficiallyreside.
(c)EmployeeswholiveandworkoutsideofLouisianashall,forthepurposeofrelocationoffers,beconsidereddomiciledintheparishinwhichtheyhaveanofficialresidence.Iftheyhavenone,theirdomicileshallbeattheirdepartment’scentralheadquarters.
(d)AgenciesmayrequestadifferentdomicileassignmentinsituationsnotaddressedintherulethroughtheexceptionprocedureinRule17.3.
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17.18RelocationProvisions
(a)Rightstorelocatetoavacantpositioncreatedastheresultofalayoffshallbegrantedonlytopermanentemployeeswhosemostrecentofficialperformanceevaluationis“successful”orhigher.
(b)Apermanentemployee,whoacceptedanewprobationalappointmentwithoutabreakinserviceforatrialperiodmaybe,attheoptionoftheappointingauthority,consideredashavingpermanentstatusforthepurposeoflayoff.
(c)Forpurposesofthisrule,anemployeewithanevaluationof“unrated”or"notevaluated"shallbeconsideredashavinganevaluationof“successful”forthatevaluationperiod.
(d)Employeesinpositionsthataretargetedforabolishmentshallmoveintovacantpositionsorpositionsthatbecomevacantastheresultofthelayoffwithintheaffectedorganizationalunit.
(e)Anemployeeshallnothavetherighttomove:
1. intoajobwithahigherpayrange2. intoajobforwhichhedoesnotmeettheCivilServicequalificationrequirements3. outsideofhisorganizationalunit(asdefinedinRule1.21.1andtheapprovedLayoff
Plan)exceptundertheprovisionsofpart(k)ofthissection4. outsideofhiscareerfield(asdefinedinRule1.5.2),unlessthecareerfieldhasbeen
expandedintheLayoffPlanorundertheprovisionsofpart(f)orpart(k)ofthissection5. outsideofhiscommutingarea(definedinrule1.9.01)exceptundertheprovisionsof
part(k)ofthissection.
(f)TheDirectorofCivilServicemay,onhisowninitiative,expandcareerfields.
(g)Employeeswhomoveintoanotherpositionshallretainpermanentstatus.
(h)IfthepositionofferedisinaCareerProgressionGroup,itshallbeofferedatthehighestlevelforwhichtheemployeemeetstheCivilServicequalificationrequirements,aslongasitisnothigherthanhiscurrentjob.
(i)Vacanciestobecreatedastheresultofthelayoffoftheleastsenioremployeesshallbeofferedfirsttoemployeeswhooccupytargetedpositionsbasedonskills,experience,performance,seniorityandtheneedsoftheagencyasdeterminedbytheappointingauthority.Theseneedsshallbedeterminedbasedondocumented,rationalbusinessreasons.
(j)Iftheemployeedeclinesanofferwithinhisorganizationalunit,careerfield,andcommutingarea,heshallbelaidoffandshallnotbeeligiblefortheDepartmentPreferredReemploymentList.
(k)Theappointingauthoritymayoffervacantpositionsoutsideoftheorganizationalunit,careerfieldorcommutingareatoanaffectedemployeeaftertherequirementsof17.18(a)‐(j)havebeenmet.Iftheemployeedeclinessuchanoffer,heshallbelaidoffandshallremaineligiblefortheDepartmentPreferredReemploymentList.
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(l)Theagencymayendjoband/orrestrictedappointmentsofemployeeswhooccupytemporarypositionsandmayusetheposition(s)torehire,withoutabreakinservice,apermanentemployeewhowaslaidoff.TherehiredemployeemayberehiredinjoborrestrictedappointmentstatusandshallbeplacedontheDepartmentPreferredReemploymentListforpermanentappointments.
17.19ResponsibilitiesofEmployeesAffectedinaLayoff
Theresponsibilitiesofemployeesaffectedinalayoffarelistedbelow.Thisruleappliestoactiveemployeesandincludesemployeeswhoareonleaveforanyreason,ondetailtospecialdutyandontemporaryinterdepartmentalassignment.
(a)Theemployeeshallreadorotherwisemakehimselfawareofagency‐distributedinformationconcerningthelayoff.
(b)Theemployeeshallsupplyallinformationrequiredbytheagencytodetermineadjustedstateservicedateintheformatandbythedeadlinesetbytheagency.Failuretodosowillresultintheemployee’sadjustedservicedatebeingsetatthedateoftheirmostrecenthire.
(c)Iftheemployeeisabsentfromwork,heshallprovidetothepersonnelspecifiedbyhisagency,correctandcurrentinformationasrequiredbytheagencyonhowhemaybereachedatalltimes.
(d)Theemployeeshallrespondtoarelocationofferinamannerdeterminedbytheagency.Failuretodososhallbeconsideredadeclinationoftheoffer.
(e)Forpurposesofmeetingthejobqualificationsoftherelocationoffer,anemployeemusthaveagradefromCivilServiceonlyintheinstanceofanemployeemovingfromasub‐professionalleveljobtoaprofessionalleveljob.Theemployeemusthavethegradebeforetheeffectivedateofthelayofftobeeligibleforthatposition.Thegradeneednotbeactive;itmaybeexpired;however,itmustbeagradeforthetestcurrentlyinuseandmustbeverifiable.
(f)Onceanemployeeacceptsordeclinesarelocationoffer,thedecisionisfinal.
17.20FreezeonAppointmentstoLayoff–AffectedJobs
(a)BeginningthedatetheDirectorapprovesthelayoffplan,noappointmentsshallbemadeintheaffecteddepartmenttojobtitlesabolishedinthelayoffortoequivalentorlowerjobsinthosecareerfieldsandcommutingareasexceptthatjobsoffersmadepriortothisapprovaldatemaybehonored.ThefreezeonappointmentsshallendupontheestablishmentoftheDepartmentPreferredReemploymentList.
(b)ExceptionstothefreezethatdonotrequiretheDirector’sapprovalinclude:
1. reinstatementofanemployeeastheresultofanappealdecision;2. internaldemotion;
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3. restorationofaformeremployeereturningfrommilitarydutyinaccordancewithRule23.15;and
4. restrictedappointments,jobappointments,detailstospecialduty,anduseoftemporarystaffingserviceemployees.
5. OtherexceptionstothefreezemaybeapprovedinaccordancewithRule17.3.
17.21SpecialProvisionsforVeteransinLayoffs
AveteranwhohasbeenrestoredtodutyundertheprovisionsofRule23.15andwhothereafterisaffectedbyalayoffshallbegrantedpriorservicecreditfortheperiodoftimeservedasamemberofthearmedforcesoftheUnitedStatesonwhichtherestorationwasbased.
SECTION4—POSTLAYOFF
17.22ReportingRequirementFollowingLayoff
TheappointingauthorityshallreportallpersonnelactionstakenrelativetothelayofftotheDirectorwithin15calendardaysfromtheeffectivedateofthelayoff.ThereportshallincludeinformationforeachaffectedemployeeasrequiredintheHRHandbook.
17.23DepartmentPreferredReemploymentList
(a)TheDepartmentPreferredReemploymentListcreatedunderthisruleisalistofnamesofpermanentemployeeswhohavebeenlaidofformovedtoavacancycreatedastheresultofalayoff.Employeesonsuchalistshallbegivenpreferentialhiringrightsfortheirdepartmentoragency,subjecttotheexceptionsstatedinthisruleorapprovedaspartoftheLayoffPlanunderRule17.3
(b)OnlyemployeeswhohaverelocationrightsaccordingtoRule17.18,andwhohavebeenlaidofformovedtoavacancycreatedastheresultofalayoffshallbeeligibleforthislist.Eligibilityshallbelimitedto:
1. theagencyordepartmentwherethelayoffoccurred;2. theemployee’sparishofdomicileatthetimeoflayoffandanyotherparisheshemaylist
foravailability;and3. thesamejobtitletheemployeeheldatthetimeofthelayoffandequivalentorlower‐
leveljobsforwhichtheemployeequalifiesinhiscareerfield.Anemployeewhoismovedastheresultofalayoffshallbeeligibleonlyforjobsdownto,butnotincluding,thoseinthepayrangetowhichhemoved.
(c)Employeesnoteligibleforthislistinclude:
1. thosewhomovedtoalateralposition;
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2. employeeswhodeclinedamovementofferwithintheirorganizationalunit,commutingareaandcareerfield;
3. thosewhosemostrecentofficialperformanceevaluationatthetimeoflayoffwas“needsimprovement/unsuccessful”;
4. non‐permanentemployees;and/or5. thosewhohaveretiredfromstateservice.
(d)Employeesshallberankedintheorderoflengthofstateservicetheyhadatthetimeofthelayoff.Whenavacancyoccurs,theeligibleemployeewiththemoststateserviceshallbegiventhefirstoffer.Thosetiedshallbeconsideredashavingthesameranking.Tiesshallbedecidedbytheappointingauthorityusinganynon‐discriminatorymethodhechooses.
(e)Anemployee’snamewillberemovedfortheapplicablelist(s)when:
1. HeisofferedreemploymentfromtheDepartmentPreferredReemploymentListtoapermanentposition.Hisnameshallthenberemovedforthatjobaswellasforallotherequivalentorlowerjobs,butshallremainonthelistforhigherjobsforwhichheiseligible.
2. Hedeclinesorfailstorespondtoanoffer.Heshallthenberemovedforthatjob,equivalentjobs,andalllowerjobs.
3. Heattainspermanentclassifiedstatusinanypositioninanydepartment.Hisnameshallthenberemovedfromallsuchlistsforequivalentandlowerjobs.
4. Heisdismissedorresignstoavoiddismissalafterthelayoffaction.Exceptionsmaybemadeforemployeeswhoarereinstated.
5. TheDirectordeterminesthatheisnotqualified,isnotavailable,oruponinvestigation,heisfoundtobenotsuitableforappointmenttotheposition.
6. Hisnamehasbeenonthelistfortwoyearsfromtheeffectivedateofthelayoff.
(f)Ifthejobheldbytheemployeepriortothelayoffundergoesachangeintheminimumqualificationrequirementsortitleorpayrange(includingonethatischangedupward)afterthelayoff,attherequestoftheemployee,hemayhavehisnameplacedonthelistforthenewlyrevisedjobtitleandequivalentandlowerleveljobsinhiscareerfield.HeshallnotberequiredtomeetthenewqualificationsifsufficientevidenceispresentedtotheDirectortoshow,asdeterminedbytheDirectorthatheisreturningtoajobhavingessentiallythesamedutieshewasperformingwhenaffectedbythelayoff,unlessthelackingqualificationisonerequiredbylaworunderarecognizedaccreditationprogram.
17.24ExceptionstoHiringfromtheList
IfthereisaDepartmentPreferredReemploymentList,theemployeewhoisfirstonthelistshallbehiredfirst,subjecttoexceptionsapprovedunderRule17.3and/orwhenthepositionisfilledby:
1. reinstatement2. internaldemotion;or
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3. restorationofanemployeereturningfrommilitaryserviceunderRule23.15.
17.25TemporaryAppointmentsFromtheList
Newrestrictedorjobappointmentsshallbeofferedtothefirstpersononthelist.Ifthepersonacceptsordeclinessuchatemporaryappointment,hisnameshallremainonthelistforpermanentappointments.
17.26MovementofEmployeesFollowingLayoff
Forrationalbusinessreasons,afteralayoff,anappointingauthoritymaymoveanemployeefromonepositiontoanotherpositionforwhichhequalifiesinthesamepaygradeaslongassuchmovementdoesnotcircumventtheDepartmentPreferredReemploymentList.
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Chapter18:TransitionRules
18.1TransitiontoNewPerformanceEvaluationSystem
TheDirectorshallestablishandpublishprocedurestoeffectanorderlytransitiontotheperformanceevaluationsystemestablishedinChapter10oftheserules.
18.2PerformanceAdjustmentsduringtransitiontoPerformanceEvaluationSystem
Anemployeewhohasa“Satisfactory”orequivalentratingeffectiveJuly1,2012shallbecomeeligibleforandmaybegrantedaperformanceadjustment,providedthattheappointingauthorityhasdeterminedhisperformancemeritssuchanadjustment.
18.3RepealedeffectiveDecember14,2011
18.4RepealedeffectiveDecember14,2011
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Chapter19:TransitiontoNewPayStructure
19.1PurposeandScope
TheserulesareinterimrulesforthepurposeofeffectingtransitionfromtheoldWageGrade(WG)andGradeScale(GS)paystructuretoanewpaystructure.ThisChaptertemporarilysupercedesallotherrulesthatarenowinconflict.
19.2RatesinthePayPlan
(a)Thepayrangeforeachjobshallconsistofaninterimminimum,minimumandmaximum.
(b)EmployeesmaybepaidatratesbelowtheinterimminimumunderprovisionsofSubsection19.7ofthisRule.
(c)Theinterimminimumisareducedminimumrateestablished9.5%belowtheappropriateminimumforpurposesofimplementationonly.
19.3PayUponMovementofJobstoNewStructureGrades
(a)Iftheemployee'sindividualpayratefallswithintherangeofthenewgrade,hispaywillnotchange.
(b)SubjecttotheprovisionsofRule19.3(e),iftheemployee'sindividualpayratefallsabovethenewrangemaximum,hispayshallberedcircled.IndividualpayratesthatfallabovethemaximumestablishedforthegradebecomeRedCircleRatesandremainineffectuntiltherangecatchesupwiththerates.Individualswhosesalaryratesareredcircledshallnotbeeligibleforanyotherpayadjustments.
(c)Iftheemployee'sindividualpayratefallsbelowtheinterimminimumforthenewrange,hispayshallbeestablishedinaccordancewitheither1,2or3below.
1. InaccordancewithSection19.7oftheseRules;or2. Shallbeimmediatelyadjustedtotheinterimminimum.3. Shallbeimmediatelyadjustedtotheminimum.
(d)Intheeventthatfundingisavailable,theprovisionsofRule19.2willbesuspendedinfavorofestablishingtherecommendedrangeminimuminlieuofinterimminimumsandprovisionsofRule19.3(c)shallapply.
TheCommissionshallstipulatewhichoptionistobeapplied.Whicheveroptionisselectedwillbeapplieduniformlytoallaffectedemployees.
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(e)Iftheemployee'sindividualpayratefallsabovethenewrangemaximumasadirectresultoftheimplementationofthenewpayplanandnotasaresultoftheexistenceofapriorRedCircleRate,hispayshallberedcircleduntiltherangecatchesupwiththerate.Anindividualwhosesalaryrateisredcircledshallnotbeeligibleforanyotherfurtheradjustmenttohisbasepay.
Specialpayforhazardousduty,shiftdifferential,etc.maybegrantedtoindividualswhereappropriateandinaccordancewiththeseRulesregardlessofredcirclestatus.
(f)AnappointingauthoritymayrequestthattheDirectorgrantanexceptiontoRule19.3(e).
19.4HiringRate
(a)Payuponemploymentshallbeattheestablishedinterimminimumunderthefollowingconstraints:
1. Iftheappointingauthorityhasemployeesinthesamejobtitleofthepositionbeingfilledwhoserateofpayisbelowtheinterimminimum,thoseemployees'paymustbeadjustedtotheinterimminimumasofthedateoftheappointment.
2. Noappointmentswillbeapprovedunlesstheofficialformsaffectingthepayadjustmentactionhavebeensubmitted.
(b)Allspecialentranceratesineffectarecancelledwiththeimplementationofthenewstructure.
1. Inordertoreestablishspecialentranceratesabovetheinterimminimum,theagencymustmaketheirrequestsunderestablishedprocedures.
2. Uponapprovalofaspecialentrancerate,provisionsofRule6.5(b)shallapply.
19.5PayonPromotion,GradeAssignmentChange
Whenanemployeeispromotedtoapositioninahighergradeorhispositionisreallocatedtoajobinahighergrade,heshallreceivetheamounttowhichheisentitledunderRule6.7and6.8orthenewrangeinterimminimum,whicheverisgreater.
19.6MeritIncreases
Themeritincreaseof4%shallnotbeaffectedbythesetransitionrules.
19.7ScheduleforIndividualPayRateAdjustmenttoInterimMinimum
Beginningwiththeeffectivedateofthenewpaystructure,noemployee'spayratewillchange,butforaperiodofoneyeareachwillreceiveanymeritstepsforwhichtheyareeligibleandgrantedbytheirappointingauthorityandanyadjustmentsduethemunderChapter17.Attheendofthatyear,allemployeeswhoserateofpayisstillbelowtheinterimminimumshallbebroughttothe
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interimminimum.
19.8ScheduleforAdjustmentoftheRangeMinimums
(a)Nolaterthantwoyearsaftertheeffectivedateofthenewpayplan,theinterimminimumwillbereplacedbytherangeminimumsthatrestoretheuniform50%rangespread.
(b)AllemployeeswhoserateofpayfallbelowthatnewminimumshallhavetheirpayestablishedinaccordancewithSection19.3(c)and19.4asappliedtothenewrangeminimumratherthantheinterimminimum.
19.9PayUponGradeAssignmentChanges
(a)Re‐evaluationorRe‐titling.
Duringthefirstyeartransitiontothenewpaystructure,whentheDirectorassignsjobstoadifferentrangebaseduponare‐evaluationand/orrestructuringorre‐titlingofthosejobs,thepayrangechangewillbemadeeffective.Theeffectivedateofthenewstructureandanincumbent'spaywillbedeterminedbyfollowingtheChapter19TransitionRules.
(b)MarketAdjustment.
WhentheDirectorauthorizestheuseofamarketgrade,theindividualpayrateofemployeesoccupyingjobswhichareaffectedshallnotchangeexceptthat,iftheemployee'spayisbelowthemarketgrademinimum,theemployee'spayshallbeadjustedtotheminimum.RatesabovethenewmarketgrademaximumaresubjecttoRule6.15.
(c)ChangeinDuties.
Duringthefirstyeartransitiontothenewpaystructure,whentheDirectorassignsajobtoadifferentrangebasedonachangeofdutiesandre‐evaluationofthatjob,theemployee'spayshallbesetinaccordancewithRule6.7.Thechangeindutiesmusthavetakenplacesubsequenttotheeffectivedateofthenewstructure.
19.10TransitionProblemResolution
Inordertoresolveproblemswhichariseasaresultoftransitiontothenewpaysystem,theDirectorshallhaveauthoritytowaiveexistingrulesandapprovepersonnelactionswhenhedeterminessuchapprovaltobeinthebestinterestoftheStateService.TheDirectorshallreportallactionstakenunderthisRuletotheCommission.
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19.11IndividualPayAdjustments
(a)WhenanappointingauthoritydeterminesthattherelationshipofindividualpayratesresultingfromtheimplementationoftheJanuary1,1987PayPlanadverselyaffectstheefficiencyofaworkunit(s),theDirectormaygrantarequestforanindividualpayadjustment.Eachrequestmustincludecertficationthatfundsareavailabletoimplementtherequest,theproposedamountofadjustment,adetailedexplanationofthemethodologyusedtodeterminetheappropriateadjustmentandexplicitreasonswhyanindividualpayadjustmentisnecessarytocorrecttheexistingmanagementproblem.TheDirectorshallincludealistingofallapprovedadjustmentsinhismonthlyreporttotheCommission.
(b)TheDirector'sdecisionshallbefinalandshallonlybeappealabletotheCommissionpursuanttoRule13.10(i).
19.12EqualizationAdjustmentAuthority
Inordertocorrectproblemsassociatedwiththeimplementationofthenewpaysystem,theCommissionmayorderimplementationofspecialpayadjustments.
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Chapter20:PilotofTransactionApprovalChanges20.1TheDirectormayauthorizeanappointingauthoritytoeffectcertainpersonnelactionswithoutobtainingapprovaloftheDirector.EverypersonnelactionmustcomplywithCivilServiceRulesandtheuniformclassificationandpayplanadoptedbytheCommission.NoemployeeshallgainanyentitlementorpropertyrighttoanypositionorpayfoundtohavebeenawardedtohimorherinviolationoftheseRules.
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Chapter21:OvertimeandOvertimeCompensation
21.1AuthoritytoRequirePerformanceOfOvertime
Anemployeeintheclassifiedservicemayberequiredbyhisappointingauthoritytoworkovertime.
21.2Determinationofexempt/non‐exemptstatusofpositions
Agenciesshalldeterminetheexemptornon‐exemptstatusofallpositions,inaccordancewiththeFairLaborStandardsAct(FLSA).
21.3Authorityforcompensation
(a)Allnon‐exemptemployeesshallbecompensatedforovertimeinaccordancewiththeFLSAforovertimeconditionsthatarecoveredbytheFLSA,andshallbecompensatedinaccordancewithCivilServicerulesforStateOvertime,whichisdefinedinRule21.7.
(b)AllexemptemployeesshallbecompensatedinaccordancewithCivilServicerulesforStateOvertime,whichisdefinedinRule21.7.
21.4Methodsofcompensationforovertime
(a)Overtimecompensationmaybegrantedintheformofcashpaymentorcompensatoryleaveearned;cashshallbepaidwhenrequiredundertheFLSAorbytheserules.
(b)Employeeswhoareemployedonanintermittentscheduleshallnotearncompensatoryleave,butshallbepaidcash.
21.5Basisforthecalculationofhourlyrateofpayforovertime
(a)ThehourlyrateofpayforStateOvertimeearnedatthehour‐for‐hourrateshallbecalculatedusingtheemployee’sbasepayplusbasesupplement.
(b)ThehourlyrateofpayforStateOvertimeearnedatthetimeandone‐halfratemaybecalculatedinaccordancewiththeFLSAorinaccordancewithsubsection(a)ofthisrule.
(c)ThehourlyrateofpayforallFLSAovertimeshallbecalculatedinaccordancewiththeFLSA.
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21.6CompensatoryLeave–CreditingandUsage
(a)Compensatoryleavecreditedtoanemployeemaybeusedbytheemployee,withtheapprovaloftheappointingauthority.
(b)Anemployeewhohasbeencreditedwithcompensatoryleavemayberequired,bytheappointingauthority,totakeallorpartofsuchleaveatanytime.
(c)Anagencymaypaythebalanceofanemployee'scompensatorytimeatanytime.TherateofpayshallbecalculatedinaccordancewithRule21.5.PaymentisrequiredundercircumstancesdefinedinRule21.10,21.11and21.12.
21.7DefinitionofStateOvertime
WhenanemployeeisnoteligibleforovertimeundertheprovisionsoftheFLSA,StateOvertimeshallbegrantedasfollows:
(a)ForpurposesofcalculatinghoursworkedforSTATEOVERTIME,adayofffromworkduetopaidleavetakenoraholidayobservedisconsideredtobeadayworked.
(b)STATEOVERTIMEisworkperformedbyanemployeeatthedirectionoftheappointingauthorityorhisdesignee:
1. Inexcessoftheemployee’sregularlyscheduledworkday.2. Inexcessoftheemployee’sregularlyscheduledworkperiod.3. Onaholiday,includingdesignatedholidays4. Duringofficialclosures
21.8CompensationRate–Non‐ExemptEmployees
(a)AllFLSAovertimeshallbecompensatedatthetimeandone‐halfrate.
(b)StateOvertimeshallbecompensatedatthestraight(hourforhour)rate,unlessanexceptionhasbeengrantedbytheCommission,orunlessthetimeandone‐halfrateisallowedundersubsection(c)and(d)ofthisrule.
(c)StateOvertimeperformedduringofficialclosuresduetoemergencysituationsmaybecompensatedatthetimeandone‐halfrate.
(d)StateOvertimeperformedonaholidaymaybecompensatedatthetimeandone‐halfrate.
21.9CompensationRate–ExemptEmployees
Theappointingauthorityshallcompensateexemptemployeesinaccordancewithoneofthe
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followingoptions:
(a)Noovertimecompensation
(b)Compensationatthestraight(hourforhour)rate
(c)Overtimeperformedduringofficialclosuresduetoemergencysituationsmaybecompensatedatthetimeandone‐halfrate.
(d)Compensationatthetimeandone‐halfratemaybegrantedtoexemptemployeesuponCommissionapproval.
21.10CapsandRequiredPaymentforOvertimeEarnedattheTimeandOne‐halfRate
(a)Employeeswhoaccruecompensatoryleaveatthetimeandone‐halfrateshallaccumulatenomoreofsuchcompensatoryleavethanallowedundertheFairLaborStandardsAct.
(b)Oncethemaximumbalanceofcompensatoryleaveearnedatthetimeandone‐halfrateisreached,anyadditionalovertimeworkinexcessoftheemployee’sestablishedFLSAworkperiodmustbepaidtoanon‐exemptemployeeincashatthetimeandone‐halfrate.
21.11Caps,RequiredPayment,andCancellationofOvertimeEarnedattheHour‐for‐HourRate
(a)Compensatoryleaveearnedhourforhourmaybeaccruedinexcessof360hours,butnotmorethanatotalof360suchhoursshallbecarriedforwardfromonefiscalyeartothenext.However,anappointingauthoritymayrequestanexceptiontothissubsectiontomaintainessentialservicesnecessarytopreservethelife,health,orwelfareofthepublic.Thisexceptionmayaskthatuptoatotalof540suchhoursbecarriedforwardtothenextfiscalyear.SucharequestissubjecttoapprovalbytheCommission.
(b)Fornon‐exemptemployeeswhosehour‐for‐hourcompensatoryleavebalanceexceedsthecaprequiredorgrantedbyexceptionundersubsection(a)ofthisrule,paymentshallbemadewithin90daysafterthebeginningofthefiscalyearfortheexcesscompensatoryleave.Ifpaymentismade,theemployee’shourlyrateofpayshallbecalculatedinaccordancewithRule21.5(a).
(c)Forexemptemployeeswhosehour‐for‐hourcompensatoryleavebalanceexceedsthecaprequiredorgrantedbyexceptionundersubsection(a)ofthisrule,paymentmaybemadewithin90daysafterthebeginningofthefiscalyearfortheexcesscompensatoryleave.Ifpaymentismade,theemployee’shourlyrateofpayshallbecalculatedinaccordancewithRule21.5(a).Anyexcessleavenotpaid,shallbecancelled.
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21.12PaymentorCancellationofCompensatoryLeaveuponSeparationorTransfer
(a)TimeandOne‐halfCompensatoryLeave
Uponseparationortransferfromadepartment,allcompensatoryleaveearnedatthetimeandone‐halfrateandcreditedtoanemployeeshallbepaidaccordingtothemethodofcalculationofhourlyratecontainedintheFairLaborStandardsAct,includingthosepaymentsmadeunderthisruletoexemptemployees.
(b)Hour‐for‐HourCompensatoryLeave
1. Allunusedcompensatoryleaveearnedhourforhourbyexemptemployeesmaybepaiduponseparationortransferfromthedepartmentinwhichheearneditatthefinalregularratereceivedbytheemployee,calculatedinaccordancewith21.5(a).
2. Allunusedcompensatoryleaveearnedhourforhourbyexemptemployees,ifnotpaidtotheemployeeuponseparationortransfer,shallbecancelleduponseparationortransferfromthedepartmentinwhichheearnedit.Suchleaveshallnotberecreditedtohimuponhisreemploymentinthatoranyotherdepartment.
3. Uponseparationortransfer,unusedcompensatoryleaveearnedhourforhourbynon‐exemptemployeesshallbepaidinaccordancewiththefollowingschedule,atthefinalregularratereceivedbytheemployee,calculatedinaccordancewith21.5(a).Alladditionalsuchunusedleavemaybepaidorcancelledandshallnotberecreditedtohimuponhisreemploymentinthatoranyotherdepartment.
360hoursmustbepaidafterJanuary1,2003
450hoursmustbepaidafterJanuary1,2004
AllhoursmustbepaidafterJanuary1,2005
21.13ExceptionstotheOvertimeRules
TheCommissionmaygrantexceptionstotheserules.
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Chapter22:RequirementsforFillingJobVacancies
22.1MethodsofFillingVacancies
Vacanciesintheclassifiedservicemaybefilledbyprobationalappointment,jobappointment,restrictedappointment,promotion,demotion,reassignment,positionchange,transfer,noncompetitivereemploymentofaformeremployee,appointmentfromaDepartmentPreferredReemploymentlist,temporaryinter‐departmentalassignment,ordetailtospecialduty.
22.2FillingVacanciesPriortotheElectionforaStatewideElectedOffice
AnappointingauthorityshallobtaintheDirector’sapprovalbeforemakingapermanentappointmenttoanyjobatoraboveMS‐520,AS‐620,SS‐419,PS‐115,WS‐218,orTS‐315betweenthedateofanyelectionforastatewideelectedofficeandthedatetheelectedofficialtakesoffice.TheDirectormayexemptjobsfromthisrequirement.
22.3PublicAnnouncementofJobVacancies.
(a)Allvacanciesforjobsintheclassifiedservicethatarefilledbyprobationalappointment,jobappointmentorpromotionshallbepostedontheInternetinaccordancewiththeDirector’spoliciesandproceduresexceptasprovidedinRule22.3(b).
(b)Avacancymaybefilledwithoutpublicannouncementinthecircumstanceslistedbelow:
1. AppointmentfromaDepartmentPreferredReemploymentlist.2. Restrictedappointment.3. NoncompetitiveappointmentofaclientofaStateVocationalRehabilitationServices
ProgramoraStateBlindServicesProgramunderprovisionsofRule22.8(a).4. Noncompetitivereemploymentofaformeremployeebasedonpriorstateserviceunder
provisionsofRule23.13(a).5. Detailtospecialduty.6. Demotionofapermanentclassifiedemployee.7. Reassignment,positionchangeorlateraltransferofapermanentclassifiedemployee.8. Out‐of‐statevacanciesfilledinaccordancewithRule22.8(b).9. TemporaryInter‐DepartmentalAssignment.10. Whennon‐classifiedemployeesaredeclaredtobeintheStateClassifiedServiceorare
acquiredbyaStateAgencyinaccordancewithRule24.2.11. Noncompetitivepromotionofapermanentclassifiedemployeetoapositiontowhichhe
orshewouldhavenoncompetitivereemploymenteligibilityunderRule23.13ifheorsheweretoresign.
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(c)Inthecaseofvacanciestobefilledbypromotion,appointingauthoritiesmaylimitapplicationtopermanentclassifiedemployeesofapromotionalzoneapprovedbytheDirector.
22.4RejectingApplicantsforEmployment
TheDirectororanappointingauthoritymayrejectanapplicantiftheapplicant:
(a)Cannotbelegallyemployed.
(b)DoesnotmeettheMinimumQualificationsofthejob.
(c)Hasbeenconvictedofafelony.
(d)Whileservingwithpermanentstatus,wasdismissedfromstateserviceorresignedtoavoiddismissal.
(e)Hassubmittedfalseinformationduringtheapplicationorexaminationprocessorotherwiseattemptedtofraudulentlysecureeligibilityforappointmentforeitherselforothers.
Applicantsrejectedshallbenotifiedoftheactiontaken.
22.5MinimumQualifications;FlexibleQualifications
(a)TheDirectorshallestablishMinimumQualificationswhichshallbeincludedinthejobspecificationforeachclassifiedjobexceptasprovidedinRule22.5(b).AppointeesmustmeettheMinimumQualificationsforthejobunlessexemptedunderprovisionsofRules22.5(e),23.12,23.13(a)or5.8.TheDirectormayordertheseparationofanynon‐permanentemployeewhodoesnotmeettheMinimumQualifications.
(b)TheDirectormayestablishFlexibleQualificationsinsteadofMinimumQualifications.Ifestablished,theyshallbeincludedinthejobspecification.AnappointeeshouldmeettheFlexibleQualifications.However,anappointingauthoritymaymakeanexceptionprovidedtherearerationalbusinessreasonsandtheseareproperlydocumented.
(c)ThedeterminationastowhetheranapplicantmeetsMinimumQualificationsmaybedonebytheDepartmentofStateCivilServiceorbyanappointingauthorityunderdelegatedauthorityasdeterminedbytheDirector.DecisionsmadebytheappointingauthoritymaybereviewedbytheDirectorandhisdecisionswillbefinal.
(d)WhenanapplicantisnotifiedthatheorshedoesnotmeetMinimumQualifications,theapplicantmayrequestthattheDirectorreviewthedecision.Therequestmustbeinwritingandbepostmarkedorreceivednolaterthan30daysfromthedateonthedisqualificationnotice.TheDirector'sdecisionshallcompletethereviewprocessbytheDepartmentofCivilService.
(e)WheneverpreviouslyestablishedMinimumQualificationsarechangedandanincumbentin
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theaffectedjobclassdoesnotmeetthenewrequirements,theincumbentshallbeallowedto
1. remaininthepositionoccupiedontheeffectivedateofthechangeprovidedtherearenolegalbarriers.
2. qualifyforhigherleveljobsinthenormalcareerpathofthejoboccupied,byacquiringthedifferencebetweentheminimumqualificationsofthatjobandthehigherleveljobs,asoftheeffectivedateofthechange,providedtherearenolegalbarriers.
22.6Examinations
(a)Anexaminationisanyformalassessmentorcombinationofassessmentsusedtoevaluateanapplicant’squalificationsandjob‐relatedcompetencies.Examinationsincludebutarenotlimitedtotests,experienceandtrainingevaluations,minimumqualifications,resumeevaluations,structuredoralexaminations,andjobinterviews.TheDirectormayconductexaminationsasdeemedappropriateandshallestablisheligibilityrequirements,examinationschedules,applicationproceduresandpoliciesregardingretesting,expirationoftestscoresandcancellingtestscoresforDirector‐administeredexaminations.
(b)TheDirectormayauthorizeanappointingauthoritytoconductexaminationsandmayestablishpoliciesforagency‐administeredexaminations.Suchexaminationsshallbejob‐relatedanddesignedtoassessapplicantsbasedonmerit,efficiency,fitnessandlengthofservice.
(c)Atestisatypeofexaminationadministeredbyaproctortoagroupofapplicantsatatestcenter,consistingofwrittenorelectronicresponsestoquestions.
(d)TesttakersshallbenotifiedoftheirtestscoresbytheDirectororagencyappointingauthorityasappropriate.
(e)AtestscoreissubjecttoreviewbytheDirectororappointingauthorityasappropriateuponwrittenrequestpostmarkedorreceivedwithin30calendardaysfollowingthedateonthetestresultnotice.Atestscoreerrorshallbecorrected,butshallnotnecessarilyinvalidateanyappointment.
22.7VeteransPreference;ProofofEligibility
(a)Fororiginalappointments,veterans’preferencesoffiveortenpointsshallbeaddedtothefinalexaminationscoreofeacheligibleapplicantwhomeetstheminimumqualificationsandhasattainedatleasttheminimumtestscoresrequiredandatleasttheminimumratingrequiredforeligibilityinaccordancewithSection10(A)(2)ofArticleXandapplicablestatutes.
(b)Anapplicantclaimingeligibilityforveterans’preferencepointsshallprovideproofofeligibilityinthemannertheDirectorprescribes.
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22.8ExemptionsfromTestingRequirements
(a)Anappointingauthoritymayfillavacancybyprobationalappointment,jobappointmentorpromotionofaStateVocationalRehabilitationServicesorBlindServicesprogramclientwithouttheappointee’sattainmentofanytestscoresnormallyrequired,providedtheappointeemeetstheMinimumQualificationsofthejob,andthattheappointingauthoritydocumentsthattheappointeeisabonafideclientofaStateVocationalRehabilitationServicesorStateBlindServicesProgram,isdisabledtosuchanextentastoprohibitparticipationintheusualrequiredtests,andisabletoperformthedutiesofthepositionwithouthazardtoselforothers.
(b)TheDirectormayexemptfromtestingrequirementsapplicantsforout‐of‐statevacanciesfilledbyprobationalappointment,jobappointmentorpromotion.
(c)AnapplicantwhomeetstheMinimumQualificationsandhasobtainedabaccalaureatedegreefromanaccreditedcollegeoruniversitywithanoverallgrade‐pointaverage(GPA)of3.5orhigher,asverifiedbyofficialtranscript,maybeappointedbyprobationalappointmentorjobappointmentwithouttakinganyDirectoradministeredtestnormallyrequiredprovidedthatthejobtowhichheisappointedisaprofessionalleveljobforwhichpossessionofthebaccalaureatedegreealoneissufficienttomeettheMinimumQualificationsoraprofessionalleveljobattheexperiencedoradvancedlevelrequiringupto,butnotmorethanthreeyearsofprofessionallevelexperiencebeyondthedegree.
(d)Anappointingauthoritymayfillavacancybyprobationalappointmentorjobappointmentofaveteranofthearmedforceswhohasbeenhonorablydischargedfromactivedutywithintheprevioustwelvemonthswithouttheappointee’sattainmentofanyCivilServicetestscoresnormallyrequired,providedtheappointeemeetstheMinimumQualificationsofthejob.Theveteranmusthavebeenhonorablydischargedandhaveservedatleast90daysofactiveserviceforpurposesotherthantraining.Anappointingauthoritymaymakeanoffertoanactivememberofthearmedforcesbuttheeffectivedateoftheappointmentcannotbepriortothedischargedate.
22.9CertificatesofEligibles
(a)Foreachvacancywhichrequirespublicannouncementtofill,theDirectorshallcreateorauthorizeanappointingauthoritytocreateacertificatecontainingnamesofapplicantswho
1. MeettheMinimumQualifications.2. HaveattainedanytestscoresrequiredbyCivilService.3. Haveappliedduringtheopenperiodoftheannouncement.4. HavemetanyothereligibilityrequirementsestablishedbytheDirector,byCivilService
rulesorbylaw.5. Havemetanyotherjob‐relatedselectivecertificationrequirementsrequestedbythe
appointingauthority,approvedbytheDirectorandstatedinthepublicvacancyannouncement.
6. Forpromotions,areinthepromotionalzoneapprovedbytheDirectorandstatedintheannouncement.
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7. Haveindicatedtheyareavailabletoworkintheparishofthevacancy.
(b)Whentheapplicantiseligibleforveteran’spreferencepoints,theseshallbenotedonthecertificate.
(c)TheDirectorshallestablishpoliciesandprocedurestheappointingauthoritymustfollowwhencreatingcertificatesincludingrecordkeepingrequirements.
(d)Theappointingauthorityshalldeterminetheeffectivedateoftheappointmentfromthecertificate,butinnocaseshalltheeffectivedatebepriortotheclosingdateoftheannouncementorpriortothetimetheemployeebeganwork.
(e)Anappointingauthorityisnotobligatedtofillanannouncedvacancy.
(f)TheDirectormayimposemorerestrictivecertificationrulessuchasrestrictinghiringorpromotiontoparticularscorerangesincircumstanceswherehedeemsittobeinthebestinterestsofthestate.
22.10MandatoryTrainingRequirements
TheCommissionshallestablishmandatorytrainingforemployeeswhooccupyorareappointedtodesignatedsupervisory,managerial,oradministrativejobs.Eachdepartmentshalladviseemployeeswhooccupythesejobsofthetrainingrequirements.EmployeeswhofailtomeettherequiredtrainingwithinthespecifiedperiodoftimemaybedisciplinedorremovedinaccordancewithChapter12oftheCivilServiceRules.
22.11WithdrawalofAuthority
TheDirectormaywithdrawfromanappointingauthorityanyauthoritytheDirectorauthorizedunderthischapter.
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Chapter23:Appointments
23.1Appointments
Appointmentsshallbemadeunderageneralsystembasedonmerit,efficiency,fitnessandlengthofserviceasascertainedbyexaminationwhich,sofaraspractical,shallbecompetitive.
23.2AppointmentfromaCertificateofEligibles
Probationalappointments,jobappointmentsandpromotionsshallbemadefromcertificatesofeligiblescreatedinaccordancewithRule22.9exceptasprovidedelsewhereintheserules.
23.3ProbationalAppointment
(a)Probationalappointmentsmaybemadewithouttheuseofacertificate:
1. OfaStateVocationalRehabilitationoraStateBlindServicesprogramclientunderRule22.8(a).
2. Forout‐of‐statevacanciesunderRule22.8(b).3. Ofapplicantswith3.5GPAunderRule22.8(c).4. ByreemployingaformeremployeeunderRule23.13.
(b)Whenavacancyisfilledbyprobationalappointment,suchappointmentshallbeforaprobationaryperiodinaccordancewithChapter9oftheseRules.
23.4Promotion
(a)Promotionsmaybemadewithouttheuseofacertificate:
1. OfaStateVocationalRehabilitationoraStateBlindServicesprogramclientunderRule22.8(a).
2. Forout‐of‐statevacanciesunderRule22.8(b).3. Ofpermanentclassifiedemployeestopositionstowhichtheywouldhavereemployment
eligibilityunderRule23.13iftheyweretoresign.
(b)Promotionsshallonlybemadeofemployeesservingwithpermanentstatusintheclassifiedservice.
(c)NoemployeewhohasacurrentofficialoverallPerformanceevaluationof“NeedsImprovement/unsuccessful”shallbepromoted.
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23.5JobAppointment
(a)Anappointingauthoritymayuseajobappointmenttofillapositionforaperiodnottoexceedthreeyears.Forrationalbusinessreasons,anappointingauthoritymayrequestalongertermjobappointment.TheCommissionmayapprovesuchrequestsordelegateapprovalauthoritytotheDirector.Anappointingauthoritymayterminateajobappointmentatanytime.ThisruleissubjecttoRules17.20(b)4and17.25concerninglayoffrelatedactions.
(b)Jobappointmentsmaybemadewithouttheuseofacertificate:
1. OfaStateVocationalRehabilitationoraStateBlindServicesprogramclientunderRule22.8(a).
2. Forout‐of‐statevacanciesunderRule22.8(b).3. Ofapplicantswith3.5GPAunderRule22.8(c).4. ByreemployingaformeremployeeunderRule23.13.
(c)TheDirectormayissuepolicystandardsfortheuseofjobappointments.
(d)TheCommissionorDirectormay,atanytime,cancelajobappointmentand/orwithdrawanagency’sauthoritytomakesuchappointments.
23.6RestrictedAppointment
(a)Arestrictedappointmentisatemporaryappointmenttobeusedforworkofatemporarynature,tosubstituteforanotheremployee,pendingfillingthepositioninaregularmanner,ortoaddressanemergencyorworkoverloadsituation.Anagencyshallmaintainwrittenjustificationstatingthereasonfortherestrictedappointment.Norestrictedappointeeshallworkmorethansixmonthsinacalendaryear.TheappointingauthorityortheDirectormayterminatetherestrictedappointmentatanytime.
(b)RestrictedappointeesmustmeettheMinimumQualificationsforthejob.
(c)ThisruleissubjecttoRules17.20(b)4and17.25concerninglayoffrelatedactions.
23.7TemporaryStaffingServicesEmployee
(a)Whenworkisrequiredtobeperformedonatemporarybasisandtheworkisessentialtotheefficiencyoftheagency,atemporarystaffingservicesemployeemaybeused,provided:
1. Approvalhasbeenreceivedfromtheappointingauthority;and2. Theemployeeshallbeusedonlyforthefollowing:a)toreplaceanemployeeonleave,b)
tofillavacancypendingfillingthepositioninaregularmanner,orc)toaddressanemergencyorworkoverloadsituationofshortduration.
3. Theemploymentofanyoneindividualinthiscategoryshallnotexceed680workhoursinatwelve‐monthperiod.
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4. Theappointingauthorityshallmaintainatrackingdocumentofusageofindividualsinthiscategorywhichiscertifiedbytheappointingauthoritytopreventviolationofthisrule.SuchdocumentshallbereadilyavailableforCivilServiceauditasrequested.
(b)Individualtemporarystaffingservicesemployeesmaybeusedforanylengthoftimeupto680workhoursinatwelve‐monthperiod;however,theDirectororappointingauthoritymaylimitthedurationoforcanceltheuseofatemporarystaffingservicesemployeeatanytime.
(c)Anextensionover680workhoursinatwelve‐monthperiodforanindividualtemporarystaffingservicesemployeeshallnotbeallowed.Iftheappointingauthoritydeterminesthatasituationexiststhatrequirestheuseoftemporarystaffingservicesemployeesbeyondthe680workhourlimitwithinatwelve‐monthperiod,otherreplacementindividualsmaybesolicitedfromthetemporarystaffingservicesfirm(s)onstatecontract.
(d)TheDirectormaywithdrawanagency’sauthoritytomakeuseoftemporarystaffingservicesemployees.WillfulabuseormisuseoftemporarystaffingservicesmaysubjectoffenderstofinancialliabilitiesasprovidedinRule2.9.
23.8TransferofIndividualEmployeesAnemployeemaybevoluntarilytransferredfromanypositionintheclassifiedserviceinonedepartmenttoanypositionintheclassifiedserviceforwhichheisqualifiedinanotherdepartmentupontherecommendationoftheappointingauthorityofthereceivingdepartment,providedtheemployeemeetstheMinimumQualificationsofthejobtowhichheistransferringandhasmetCivilServicerequirementsforpublicannouncementofvacancies,testingandcompetition.
23.9TemporaryInter‐DepartmentalAssignment
(a)Uponagreementbetweendepartments,apermanentemployeemaybeassignedtoaclassifiedpositioninanotherdepartmentforaperiodnottoexceedoneyear,providedtheemployeemeetstheMinimumQualificationsofthejobtowhichheisbeingassigned.
(b)Anemployeesoassignedshallcontinuetobeanemployeeofthedepartmentfromwhichheisassignedandshallhavearighttoreturntohispositionattheconclusionoftheassignment.
(c)Eitherparticipatingdepartmentmayendtheinter‐departmentalassignmentofanemployeeatanytime.TheDirectormayendsuchassignmentifhedeterminesthatitviolatestheprovisionsofArticleX,theCivilServiceRules,theUniformClassificationandPayPlan,orthepoliciesandproceduresissuedbytheDirector.
(d)NotwithstandinganyotherprovisionsoftheseRules,atemporaryinter‐departmentalassignmentmaynotbecontinuedbeyondoneyearwithouttheDirector’sapproval.
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23.10ReassignmentandPositionChange
(a)Anappointingauthoritymayreassignanyprobationaryorpermanentemployeetoapositionwithadifferentjobtitlethathasthesamemaximumrateofpay,providedtheemployeemeetstheMinimumQualificationsofthejobtowhichheisbeingassignedandhasmetCivilServicerequirementsfortestingandcompetition.
(b)Anappointingauthoritymaypositionchangeanyprobationaryorpermanentemployeetoadifferentpositionnumberwiththesamejobtitle.
23.11ChangeinDutyStation
Anappointingauthoritymaychangethedutystationofapermanentemployeefromonegeographicalareatoanother.AnappointingauthoritymaychangethedutystationofaprobationaryemployeefromonegeographicalareatoanotherinaccordancewithguidelinesspecifiedbytheDirectortoensureobservanceofappropriatecompetitionrequirements.
23.12DetailtoSpecialDuty
(a)Anappointingauthoritymayassignanemployeetoadifferentpositioninthesamedepartmentforuptoonemonthwithoutchangingtheemployee’sclassificationorpay.Afteronemonth,theappointingauthorityshalldetailorotherwiseplacetheemployeeinthepositioninaccordancewithCivilServiceRulesorreturntheemployeetohisorherregularposition.Upondetail,payshallbefixedinaccordancewithCivilServiceRule6.11.
(b)NodetailshallexceedoneyearwithouttheDirector’spriorapproval.Writtenjustificationforalldetailsformorethanonemonthshallbekeptbytheagency.JustificationshallbesubmittedwithalldetailsrequiringtheDirector’sapproval.ThisruleissubjecttoRules17.20(b)4and17.25concerninglayoffrelateddetails.
(c)TheDirectormayissuepolicystandardsforuseofdetailstospecialduty.
(d)Anappointingauthoritymayendadetailatanytime.
(e)TheDirectormay,atanytime,canceladetailtospecialdutyand/orwithdrawanagency’sauthoritytodetailemployeesforlongerthanonemonth.
23.13NoncompetitiveReemploymentBasedonPriorStateService
(a)Aformerpermanentemployeemay,withintenyearsfromseparation,bereemployedinanyjobforwhichheorshemeetstheMinimumQualificationsandwhichhasthesameorlowermaximumsalaryasthecurrentmaximumforthejobinwhichhehadpermanentstatus.Further,ifthejobinwhichanemployeeorformeremployeeheldpermanentstatusundergoesachangeintitle,otherthananupwardreallocationofthepositionaftertheemployeeseparatedfromit,or
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undergoesachangeinMinimumQualificationprovidedtherearenolegalbarriers,heshallnotlosehisreemploymenteligibilityforsuchpositionorlowerpositioninthesamejobseries.Inthiscaseeligibilityremains,evenifthemaximumpayhasmovedupward.Further,heshallbeeligibletobereemployedinanyotherjobatthesameorlowercurrentmaximumpayasthejobtowhichhispositionchangedintitle,providedhemeetstheminimumqualificationrequirements.
(b)Noformeremployeeshallacquireeligibilityfornoncompetitivereemploymentthroughserviceinapositionfromwhichhewasdismissedorresignedtoavoiddismissalordemotedforcause.
(c)NoformeremployeeshallpossesseligibilityfornoncompetitivereemploymentinthepositionofDirectoroftheStateDepartmentofCivilService.
(d)Theformeremployeemayberequiredtoprovideprooforevidenceofhisorherprioremploymentbeforebeingeligibleforreemploymentunderthisrule.
23.14Demotion
Apermanentorprobationaryemployeemaybedemotedforcause,orathisorherownrequesttoanypositionforwhichheorshepossessestheMinimumQualificationsestablishedforthejob.
23.15RestorationofDutyUponReturnfromMilitaryService
Anyemployee,whosubsequenttoJune24,1948,hasleftorleavesaclassifiedpositioninwhichhewasorisservingwithprobationaryorpermanentstatus,foractivedutyinthearmedforcesoftheUnitedStatesfornotmorethansixyearsofvoluntaryserviceoranindefiniteperiodofinvoluntaryserviceandwhouponseparationfromthearmedforcesbyhonorabledischargeorunderhonorableconditionsmakesapplicationforreemploymentwithinninetydaysthereoforwithinninetydaysafterheorsheisreleasedfromhospitalizationcontinuingafterdischargeforaperiodofnotmorethanoneyearshall:
(a)Ifstillqualifiedtoperformthedutiesofsuchposition,berestoredbyhisorherdepartmenttosuchpositionortoapositionoflikeseniority,status,andpay;or
(b)Ifnotqualifiedtoperformthedutiesofsuchpositionbyreasonofdisabilitysustainedduringsuchservicebutqualifiedtoperformdutiesofanyotherpositioninthedepartmentwhereheorsheformerlyworked,berestoredtosuchotherpositionthedutiesofwhichheorsheisqualifiedtoperformaswillprovidehimorherlikeseniority,statusandpayorthenearestapproximationthereofconsistentwiththecircumstancesinhisorhercase.
23.16CancellationofEligibilityforAppointment
(a)TheDirectormaycanceltheemploymenteligibilityofanyapplicantorofanyemployeeservingwithotherthanpermanentstatusfollowingcertificationoremploymentifthe
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applicant/employee:
1. Cannotbelegallyemployed.2. DoesnotmeettheMinimumQualificationsestablishedforthejob.3. Hasbeenconvictedofafelony.4. Whileservingwithpermanentstatus,wasdismissedfromstateserviceorresignedto
avoiddismissal.5. Hassubmittedfalseinformationduringtheapplicationorexaminationprocessor
otherwiseattemptedtofraudulentlysecureeligibilityforappointmentforeitherselforothers.
(b)AnapplicantwhoseemploymenteligibilityhasbeencancelledunderthisRuleshallbenotifiedbytheDirector
(c)HavingcancelledtheemploymenteligibilityofanemployeeinaccordanceunderthisRule,theDirectorshallnotifytheemployeeandtheappointingauthority,andtheappointingauthorityshallterminatehisorheremployment.
23.17WithdrawalofAuthority
TheDirectormaywithdrawfromanappointingauthorityanyauthoritytheDirectorauthorizedunderthischapter.
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Chapter24:TransferofGovernmentalFunctionsandAcquisitions
24.1TransferofGovernmentalFunctions
Whenanyorallofthefunctionsofastatedepartmentaretransferredtoanotherstatedepartment,orwhenonestatedepartmentisreplacedbyoneormoreotherstatedepartments,allpositionsandincumbentsassignedthefunctionstransferredorreplacedshallbetransferredtothereceivingdepartment.Theallocationandindividualpayrateofemployeeswhotransfershallnotchange.Followingthistransfer,ifthereceivingdepartmentdeterminesthatanyoralloftheaforementionedpositionsshouldrequireanallocationchangeorabolishment,affectedemployeesmaybesubjecttolayoffinaccordancewithChapter17oftheserules.
24.2StatusofNon‐classifiedEmployeesWhosePositionsareDeclaredtobeintheStateClassifiedServiceorareAcquiredbyaStateAgency
(a)Whenanongovernmentalprivateorganizationorposition,whichisnotsubjecttoArticleXisacquiredbyaStatedepartmentasaresultofalegislativeact,constitutionalamendment,judicialdecree,oranexecutiveorder,oragovernmentorganizationorposition,whichhasbeencreatedbyanexecutiveorderoftheGovernor,legislation,constitutionalamendment,oralocalauthority,isdeclaredtobeintheStateclassifiedservicebyjudicialdecreeorbyorderoftheCommissionorDirector,anemployeeencumberinganaffectedpositionshallbeappointedintheStateclassifiedserviceunderthisRuleif:
1. His/herpositionisretainedbytheStateagency,andtheappointingauthorityoftheagencycertifiesinwritingtotheDirectorthattheretentionisnecessaryforthecontinuedefficientfunctioningoftheacquiringagency,andsuchpositionfallswithintheStateclassifiedservice;
2. He/sheiseligibleforemploymentintheclassifiedservice;3. He/sheiseitheremployedinthepositionorisanemployeeoftheacquiredorganization
andhasatleastoneyearofcontinuousserviceasoftheeffectivedateofthetransferofthepositionoroftheacquiredagencytotheStateclassifiedserviceprovidedthatsucheffectivedateshallbethesameeffectivedateofthelegislation,constitutionalamendment,judicialdecree,orcommissionorderthatinitiatedtheactiontoclassifytheposition,andintheabsenceofthesedirectives,asofthedateoftheDirector'sorder;
4. He/shepossessestheminimumrequirementsestablishedfortheclasstowhichhis/herpositionhasbeenallocated,onthedateofthenotificationtotheagencyoftheoriginalallocationofhis/herpositionforprobationaryappointment;
5. He/sheattainsapassingscoreontheappropriatetest,within180daysofthedateofnotificationoftheoriginalallocationofhis/herpositionforprobationaryappointment.AfternotifyingtheCommission,theDirectormaywaivethepassingofawrittentestprovided:
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a. Eitheranappropriatetestisnotavailableorareviewofthehiringandpersonnelpracticesoftheentityindicatestestingwouldbeimpracticaland/orunnecessary;or
b. Areviewoftheperson'sapplicationandpersonnelrecordrevealsthathe/shehassuccessfullyperformedthedutiesofthesamepositionfortwoyears;or
c. Theappointingauthoritycertifiesthathis/herperformancehasbeensatisfactory.6. SubjecttoRule17.3and17.15(e),whenanagencyacquiresemployeesunderthisRule
andalayoffresults,itshallneitherexempttheacquiredemployeesfromalayoff,norshalltheacquisitionoftheseemployeespreventtheappointmentofclassifiedemployeesfromaDepartmentPreferredReemploymentList.
(b)AnemployeewhoenterstheStateclassifiedserviceinaccordancewiththisRuleandwhoisemployedasaclassifiedemployeeofagovernmentaljurisdictionsubjecttoacivilservicearticle,statuteorordinanceshallbeappointedtotheStateclassifiedservicewiththesameappointmentstatusattainedintheformerserviceandsuchemployeeshallbeexemptfromtherequirementsin24.2(a)3,(a)4and(a)5.AllotheremployeeswhoentertheStateclassifiedserviceinaccordancewiththisRuleshallbeprobationallyappointed.
(c)AnemployeewhoentersthestateclassifiedserviceinaccordancewiththisRule,andwhoisemployedwithanorganizationthatisbeingacquiredinitsentiretyforthefirsttimeintheclassifiedservice,maybeexemptedfromtherequirementsin(a)3,(a)4,and(a)5byorderoftheDirector,providedtheemployeeoccupiesthesamepositionwiththeacquiredorganization.
1. TheDirectormayordersuchexemptionsonlyafterareviewofthehiringandpersonnelpracticesoftheorganizationthatisbeingacquired.
2. WhenusingthisprovisiontheDirectorshallnotifytheCommissionofhis/herintentiontoapplyitand,afterusingit,shallfileawrittenreportexplainingthereasonstherefore.
3. TheDirectormaystillrequirecertainemployeestomeettherequirementsof(a)4and(a)5.
4. Anemployeeacquiredunderthisprovision,exceptforthoseacquiredundersubsection(c)3above,willbeconsideredtopossesstheminimumqualificationsofthejobinwhichacquired.
(d)AnemployeewhoenterstheStateclassifiedserviceinaccordancewiththisRuleshallhavehis/herpayestablishedinaccordancewithRule6.17.
(e)AnemployeewhoenterstheStateclassifiedserviceinaccordancewiththisRuleshallhavehis/herleavecreditsdeterminedasfollows:
1. Anemployeewhoisemployedasaclassifiedemployeeofagovernmentaljurisdictionsubjecttoacivilservicearticle,statuteorordinanceshallhavehis/herannualandsickleavecreditsassumedbytheacquiringagency;providedthatonlytheamountofleaveearnedminustheamounttaken,duringthefirstyearoftheappointmentauthorizedbytheDirectororCommission,maybepaiduponseparationinthatyear,exceptforseparationscausedbyalayoff,medicaldisability,deathorretirement.UponenteringtheStateclassifiedservice,he/sheshallearnandbecreditedwithleavebenefitsasprovidedelsewhereintheseRules.
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2. Anemployeeofthestate,solongasanofficialsystemofleaveearningandusewasmaintainedbytheemployer,shallhavehis/herleavecreditsdeterminedasprovidedbyRule11.19(d).
3. AnyotheremployeewhoenterstheStateclassifiedserviceinaccordancewiththisRuleshallbecreditedforunusedannualandsickleave,nottoexceed240hoursofeach,whichhadbeenearnedbyandcreditedtotheemployeeonthedateofhis/herappointmenttotheStateclassifiedservicesolongasanofficialsystemofleaveearningandusewasmaintainedbytheformeremployer;providedthatonlytheamountofleaveearnedminustheamounttakenbytheemployee,duringthefirstyearoftheappointmentauthorizedbytheDirectororCommission,maybepaiduponseparationinthatyear,exceptforseparationscausedbyalayoff,medicaldisability,deathorretirement.
(f)CompensatorytimeshallnotbecreditedabovewhatislegallyrequiredunderFLSAtotheemployee.
(g)AnemployeewhoenterstheStateclassifiedserviceinaccordancewiththisRuleshallhavehis/hereligibilityforperformanceadjustmentsunderRule6.14andleaveearningdeterminedbasedontheoriginaldateofappointmentwithhis/hercurrentorformeremployerand,uponappointmentintheStateclassifiedservice.However,theDirectormayapproveexistingannualeligibilitydatesforallemployeesofanentityacquiredunderthisrule,thatalreadyhadawell‐establishedmeritpaypolicy.
(h)ThisRuleshallnotapplytoanyemployeewhoisillegallyhiredineithertheStateunclassifiedorStateclassifiedserviceasdeterminedbytheCommissionafterinvestigationbypublichearing,orwhoishiredintheStateunclassifiedserviceundertheprovisionsofRule4.1(d)1,orwhoisvoluntarilyseekingemploymentintheStateclassifiedservice.
(i)Uponrequestofanappointingauthority,and/orwheninitsjudgmentsufficientandcompellingreasonstodosohavebeenpresented,theCommissionmayapplytheprovisionsofthisRuletosituationsnotaddressedherein.
(j)TheDirectormayorderanemployee,whoissubjecttobeingbroughtintotheStateclassifiedserviceunderthisRule,tobeplacedonaspecialprovisionalappointmentasprovidedbythissubsectionandsuchappointmentshall:
1. beprovidedtoallowthecompletionoftheprocessnecessarytodetermineiftheemployeemayremainintheclassifiedserviceandwhatrequirementsofthisrule,andothersifapplicable,willhavetobemet;and
2. expireeitheruponprobationalappointmentoftheemployee,ortwoyearsfromthedatetheappointmentwasmade,oruponcancellationbytheDirector.