starting a new project with group camp project

Online Project Management How to start a new project with GroupCamp

You’ve just created an account to use GroupCamp Project and would like some help on how to get started

What is a project ? Do I need one or more projects ?

GroupCamp Project – Online Project Management Software

Which users should be participating in what project ?

Members of a project can access all the shared data in a project

1 Project

Task List 1

Folder 1

Topic 1 Discussion 1

TasksTasks

FilesFiles

DiscussionsDiscussions

WikiWiki

Task 1

File 1

Page 1

Who should participate?How can I organize my project data?

Project Examples


« Production & Delivery» The product managers.The production manager and his or her team.

« New sales tool and price list» The product managers,The Sales managers,

« Communication – product launch» The product managers,The Communication managers,External conractors( Media relations, analyst relations, web agency, etc..)

With a small project team you probably do not need more than a project

The project The project members

1) Enter key project deadlines and milestones


• If your project was already launched and has key project dates (milestones), use the Milestone application to share these dates with all members

• Use phrases to describe your milestones,: « Project kick-off meeting » « Product presentation seminar »

• Set dates on all your milestones

• Select an owner for each milestone. The owner is in charge of all tasks related to the milestone.

If your project has no ket dates yet, move to the next slide.

2) Create task lists and link them to milestones


Task lists allow you to group your tasks by common theme or by milestone

Example for the milestone « Presentation to Senior management », three associated task lists contain the tasks that need to be completed prior to the event

• List No 1 : Detailed slide deck and executive summary• List No 2 : Back-up lsides• List No 3 : Presentation logistics

3) Create and assign tasks in task lists

For each list, enter detailed tasks. You can also move a task from an exiting list to a new list

Examples of tasks for the list « Presentation logisitcs» : • Room reservaion• Conference bridge reservation, screen sharing for remote participants, • Print versions of the presentation• Detailed schedule of the presentation workhop including breaks and lunch

Once your tasks have been added, assign them to project members, attach files to them and set due dates. Notify project members by email.


4) Share project files

Share your project files within your project and attach them to tasks or discussions

Examples of files :

• Price list.xls• Product Overview.ppt• Reseller Sales Pitch.ppt• Campagne de promotion.ppt• Competitive analysis.ppt• Customer feedback.doc


5) Launch project discussions

Use the Discussions app to launch online discussions on project-related topics.

Examples :

• Options for the product naming• Proposals for our tagline


6) Start your collaborative writing work

Use the WIKI application for collaborative writing of your project documents.

Examples wiki pages:

Messages for the product print catalogEmailing text for reseller campaignProduct datasheet characteristics


7) Use Timelog for project time tracking

Use the Timelog application to have project managers log the time spent on their tasks. Issue reports on the time spent in your project

Start by entering a record on the time spent launching your online project


8) Create an announcement in your project

To greet invited project members, use the project announcement to display a welcoming message to project members.

In the announcement, specify the objectives for the project and provide information about the roles and expectations for each member.

9) Invite project members and kick off your project

Schedule a conference call (with Skype for instance) to get all members of the project on the same page.


For users not familiar with the project tool, give a brief presentation of the basic features of the online workspace. A project member who is initially guided through the project tool will be more willing to contribute and collaborate online.

With each member having access to the project, you can then present project scope, ojectives and key milestones.

Thank You

http://www.groupcamp.com

http://www.groupcamp.com/en/project

For more information

http://www.groupcamp.com/en/project/tour

http://www.groupcamp.com/en/faq

Or contact us at

http://www.groupcamp.com/support

starting a new project with group camp project

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