Standards & Accreditation: Standards & Accreditation: Methodology for Methodology for

Development, Excellence & Development, Excellence & AccountabilityAccountability

Emergency Management Accreditation Emergency Management Accreditation ProgramProgram

--Building safer communities through standards of excellence--

EMAPEMAP Mission MissionEMAP, as an independent EMAP, as an independent non-profit organization, non-profit organization, fosters excellence and fosters excellence and accountability in emergency accountability in emergency management and homeland management and homeland security programs by security programs by establishing credible establishing credible standards applied in a peer standards applied in a peer review accreditation review accreditation process. process.

EMAP is…EMAP is…

A voluntary accreditation process based A voluntary accreditation process based on collaboratively developed national on collaboratively developed national standardsstandards

For programs responsible for preventing, For programs responsible for preventing, preparing for, mitigating against, and preparing for, mitigating against, and coordinating response and recovery to coordinating response and recovery to disastersdisasters

EMAP ApproachEMAP Approach EMAP looks at the EMAP looks at the entireentire

programprogram– Assesses strengths as well as Assesses strengths as well as

areas for improvementareas for improvement

Strengthens nation’s emergency Strengthens nation’s emergency management system through management system through – Self-assessmentSelf-assessment– DocumentationDocumentation– Independent peer reviewIndependent peer review

Steps in EMAP ProcessSteps in EMAP Process1.1. Requesting InformationRequesting Information2.2. Program SubscriptionProgram Subscription3.3. Self-AssessmentSelf-Assessment4.4. Application for AccreditationApplication for Accreditation5.5. Preparation for On-site AssessmentPreparation for On-site Assessment6.6. On-site Assessment and ReportOn-site Assessment and Report7.7. Committee Review and RecommendationCommittee Review and Recommendation8.8. Commission ConsiderationCommission Consideration9.9. Accreditation MaintenanceAccreditation Maintenance10.10. ReaccreditationReaccreditation

Applications of EMAPApplications of EMAP State & territorial baseline assessments and state State & territorial baseline assessments and state

& local accreditation efforts& local accreditation efforts Federal agency pilot assessmentsFederal agency pilot assessments Emergency Management Performance Grant Emergency Management Performance Grant

(EMPG) guidance requires work toward (EMPG) guidance requires work toward compliance with EMAP standardscompliance with EMAP standards

Regional organizations beginning to use Regional organizations beginning to use standards to structure preparedness effortsstandards to structure preparedness efforts

Relevant to preparedness programs in any type of Relevant to preparedness programs in any type of entity, including private sector and universitiesentity, including private sector and universities

EMAP – How it StartedEMAP – How it Started Accreditation Feasibility Study, 1998Accreditation Feasibility Study, 1998 NFPA 1600 Standard, began 1991 (recommended NFPA 1600 Standard, began 1991 (recommended

practices published 1995)practices published 1995) First NFPA 1600 Standard, Feb. 2000First NFPA 1600 Standard, Feb. 2000 EMAP Commission seated, Jan. 2002EMAP Commission seated, Jan. 2002 EMAP StandardEMAP Standard published, April 2002 published, April 2002 State and Local Pilot Tests, 2001-2003State and Local Pilot Tests, 2001-2003 Opened for state and local program accreditation Opened for state and local program accreditation

applications in late 2003applications in late 2003

EMAP - MilestonesEMAP - Milestones Open for program accreditation applications in Open for program accreditation applications in

late 2003late 2003 First Accredited Program , 2004First Accredited Program , 2004 Emergency Management Standard Emergency Management Standard by EMAP by EMAP

published, September 2007published, September 2007 EMAP becomes ANSI Accredited, June 2008EMAP becomes ANSI Accredited, June 2008 DHS/FEMA 2DHS/FEMA 2ndnd round Baseline Assessment, 2008 – round Baseline Assessment, 2008 –

20102010

EMAP Milestones EMAP Milestones (cont.)(cont.)

Thirty programs are currently accreditedThirty programs are currently accredited Baseline assessments completed for 52 states Baseline assessments completed for 52 states

& territories& territories Assessor training – More than 300 state and Assessor training – More than 300 state and

local officialslocal officials Completed first regional/multi-jurisdictional Completed first regional/multi-jurisdictional

assessmentassessment Looking at International, Academic and Private Looking at International, Academic and Private

Sector pilots in the near futureSector pilots in the near future

What Is The Standard?What Is The Standard? Standards promote consistency and set Standards promote consistency and set

benchmarks for quality programsbenchmarks for quality programs

Standards utilize an objective process to Standards utilize an objective process to measure compliancemeasure compliance

The Emergency Management Standard The Emergency Management Standard by EMAP by EMAP lays out what a comprehensive Emergency lays out what a comprehensive Emergency Management Program must do, Management Program must do, not how!not how!

The Standard is developed and maintained by The Standard is developed and maintained by EM professionals from around the nationEM professionals from around the nation

Developed by state & local EM Developed by state & local EM professionalsprofessionals

EMAP standards are scalableEMAP standards are scalable Identify components for a Identify components for a

quality Programquality Program– Do not prescribe HOWDo not prescribe HOW

Viewed as the framework for a Viewed as the framework for a comprehensive Program. comprehensive Program.

What Is The Standard?What Is The Standard?

Emergency Management Emergency Management StandardStandard

33 Program Program ManagementManagement

4.14.1 Administration and Administration and Finance Finance

4.2 4.2 Laws and Authorities Laws and Authorities 4.34.3 Hazard Identification, Hazard Identification,

Risk Assessment & Risk Assessment & Consequence Analysis Consequence Analysis

4.44.4 Hazard Mitigation Hazard Mitigation 4.54.5 PreventionPrevention4.6 4.6 Operational PlanningOperational Planning4.74.7 Incident Incident

ManagementManagement4.8 4.8 Resource Resource

Management Management and and Logistics Logistics

4.94.9 Mutual Aid Mutual Aid 4.104.10 Communications and Communications and

Warning Warning 4.114.11 Operations and Operations and

Procedures Procedures 4.124.12 FacilitiesFacilities4.134.13 TrainingTraining4.144.14 Exercises, Evaluations Exercises, Evaluations

and Corrective Actionsand Corrective Actions4.154.15 Crisis Crisis

Communications, Communications, Public Public Education & Education & Information Information

ProgramProgram==

The entire system that provides for management The entire system that provides for management and coordination of prevention, mitigation, and coordination of prevention, mitigation, preparedness, response and recovery activities preparedness, response and recovery activities for all hazards. The system encompasses all for all hazards. The system encompasses all organizations, agencies and individuals organizations, agencies and individuals responsible for emergency management and responsible for emergency management and homeland security functions.homeland security functions.

Chapter 3: Emergency Chapter 3: Emergency Program ManagementProgram Management

3.1: Emergency Management Program Administration, 3.1: Emergency Management Program Administration, Plans and EvaluationPlans and Evaluation

– 3.1.1: The jurisdiction has a documented program that 3.1.1: The jurisdiction has a documented program that includes an executive policy or vision statement for includes an executive policy or vision statement for emergency management, a multi year strategic plan, emergency management, a multi year strategic plan, developed in coordination with program stakeholders that developed in coordination with program stakeholders that defines the mission, goals, objectives, and milestones for defines the mission, goals, objectives, and milestones for the emergency management program and includes a the emergency management program and includes a method for implementationmethod for implementation

Chapter 4.3: Hazard Chapter 4.3: Hazard Identification, Risk Assessment Identification, Risk Assessment

and Consequence Analysisand Consequence Analysis4.3.1: The program shall identify the natural 4.3.1: The program shall identify the natural and human-caused hazards that potentially and human-caused hazards that potentially impact the jurisdiction using broad range of impact the jurisdiction using broad range of sources. The program shall assess the risk sources. The program shall assess the risk and vulnerability of people, property, the and vulnerability of people, property, the environment and the program / entity environment and the program / entity operations from these hazards.operations from these hazards.

What does “compliance” meanWhat does “compliance” mean

For purposes of EMAP accreditation, a program For purposes of EMAP accreditation, a program must be in accordance with all standards and must be in accordance with all standards and subparts of standards. subparts of standards.

Determining ComplianceDetermining Compliance

Determining ComplianceDetermining Compliance

Who determines “compliance”?The Candidate ProgramAn EMAP Assessment TeamThe EMAP Program Review CommitteeThe EMAP Commission – Final decision rests here

There are three types of “proofs of compliance”:There are three types of “proofs of compliance”:

1.1.Written Documentation Written Documentation (primary; required for (primary; required for compliance)compliance)

2.2.Interviews Interviews (supplementary; to clarify & verify)(supplementary; to clarify & verify)

3.3.Direct Observation Direct Observation (supplementary; to clarify & (supplementary; to clarify & verify)verify)

Determining ComplianceDetermining Compliance

PoliciesPolicies ProceduresProcedures Rules Rules LawsLaws RegulationsRegulations DirectivesDirectives OrdersOrders MemorandaMemoranda RecordsRecords LogsLogs GrantsGrants

ReportsReports FilesFiles Financial reportsFinancial reports LedgersLedgers BudgetsBudgets Training recordsTraining records PhotographsPhotographs After action reportsAfter action reports Operational formsOperational forms PlansPlans DatabasesDatabases

Determining ComplianceDetermining Compliance

Emergency Management Emergency Management Standards and the Standards and the

Assessment ProcessAssessment Process Program BenefitsProgram Benefits

National BenefitsNational Benefits

Standard BenefitsStandard Benefits

Program BenefitsProgram Benefits

Provides opportunity for jurisdictions to assess Provides opportunity for jurisdictions to assess their program against established national their program against established national standards.standards.

Demonstrates discipline and accountability in Demonstrates discipline and accountability in regularly reviewing, maintaining and regularly reviewing, maintaining and documenting compliance with standards and documenting compliance with standards and best practices.best practices.

National BenefitsNational Benefits

Provides a common structure for review Provides a common structure for review and analysis among state and local and analysis among state and local government programs nationwide.government programs nationwide.

Allows for a holistic view of the nations Allows for a holistic view of the nations Emergency Management and Emergency Management and preparedness networkpreparedness network

Benefits for the StandardBenefits for the Standard

Provides a continual process by which to Provides a continual process by which to assess the clarity and appropriate assess the clarity and appropriate application of the standard.application of the standard.

Allows the EMAP Technical Committee Allows the EMAP Technical Committee real world evidence when considering real world evidence when considering changes and additions to the standardchanges and additions to the standard

EMAP FutureEMAP Future State and territorial baseline assessmentsState and territorial baseline assessments Urban Area Security Initiative (UASI) Urban Area Security Initiative (UASI)

Regional baseline assessmentsRegional baseline assessments Pre-Assessment programPre-Assessment program Best Practice & Model Plans workshopBest Practice & Model Plans workshop Standards Proficiency and Review webinarsStandards Proficiency and Review webinars

Resources & ToolsResources & Tools

Emergency Management Standard by EMAPEmergency Management Standard by EMAP Candidate’s Guide to AccreditationCandidate’s Guide to Accreditation EMAP Program Assessment ToolEMAP Program Assessment Tool Accreditation Process GuideAccreditation Process Guide EMAP website, EMAP website, www.emaponline.org Paid Baseline Assessment ProgramPaid Baseline Assessment Program

Questions / Questions / DiscussionDiscussion

Emergency Management Accreditation ProgramEmergency Management Accreditation ProgramP.O. Box 11910P.O. Box 11910

2760 Research Park Drive2760 Research Park DriveLexington, KY 40578Lexington, KY 40578P: (859) 244-8222P: (859) 244-8222F: (859) 244-8239F: (859) 244-8239

www.emaponline.orgwww.emaponline.org