STANDARD TENDER DOCUMENTS VOLUME 1 of 4 THE Tender DocumeSTANDARD TENDER DOCUMENTS VOLUME 1 of 4 THE TENDER CONTRACT NAME ... Standard Form of Contract Agreement Standard Form of

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  • Government of the Peoples Republic of Bangladesh Ministry of Communications

    Roads and Highways Department

    STANDARD TENDER DOCUMENTS

    VOLUME 1 of 4

    THE TENDER

    CONTRACT NAME.................................... CONTRACT No......................................... DATE.........................................................

  • VOLUME I CONTENTS SEPTEMBER 2001

    Approved by Ministry of Law on 16/2/99 Page 1 of 1

    CONTENTS VOLUME I

    SECTION NO DESCRIPTION

    PAGES

    SECTION 1 INVITATION FOR TENDER

    1-2

    SECTION 2 INSTRUCTIONS TO TENDERERS 1-11 SECTION 3 CONDITIONS OF CONTRACT

    1-3

    SECTION 4 CONTRACT DATA

    1

    SECTION 5 STANDARD FORMS & LETTERS: Form of Acceptance Standard Form of Contract Agreement Standard Form of Bank Guarantee(s) (Unconditional) Qualification Information of the Tenderers Form of Tender Certificate of Completion Defects Liability Certificate Letter for Completion Certificate Letter for Defects Liability Certificate

    1-12

    SECTION 6 TECHNICAL SPECIFICATIONS

    1-1

    SECTION 7 BILL OF QUANTITIES

    1-..

  • VOLUME I INVITATION FOR TENDERS SECTION 1 SEPTEMBER 2001

    Approved by Ministry of Law on 16/2/99 Page 1 of 2

    SECTION - 1 INVITATION FOR TENDERS

    1.1 Sample Notice for Single Contract

    1. Employer: Government of the Peoples Republic of

    Bangladesh, Ministry of Communication, Roads & Highways Department Sarak Bhaban,

    2. Tender Notice No: 3. Description of Work

    including name of road:

    4. Location of Works: Road No, Link No, Link Description, From km to km

    5. Tender Security: 2% of Tendered Price 6. Eligibility of Contractors: As per Territorial and Financial Limits of

    Enlistment 7. Chargeable Head: 8. Time for Completion: 9. Name of Offices where Tenders will be sold: 10. Last Date and Time for Selling Tenders: 11. Date and Time for Submission of Tenders: 12. Name of Offices where Tenders will be received: 13. Date & time of Tender Opening: 14. Price of Tender Documents:

    .................................... [Designation and address of the officer

    authorised by the Employer to call the Tender]

    RHD Tender Invitation Notice

  • VOLUME I INVITATION FOR TENDERS SECTION 1 SEPTEMBER 2001

    Approved by Ministry of Law on 16/2/99 Page 2 of 2

    1.2 Sample Notice for Multiple Contracts

    1. Employer: Government of the Peoples Republic of

    Bangladesh, Ministry of Communication, Roads & Highways Department Sarak Bhaban, Ramna, Dhaka.

    2. Tender Notice No: 3. Description and Location of Works: See Group List below 4. Tender Security: 2% of Tendered Price 5. Eligibility of Contractors: See Group List below (As per Territorial

    and Financial Limits of Enlistment) 6. Chargeable Head: 7. Time for Completion: See Group List below 8. Name of Offices where Tenders will be sold: 9. Last Date and Time for Selling Tenders: 10. Date and Time for Submission of Tenders: 11. Name of Offices where Tenders will be received: 12. Date & time of Tender Opening 13. Price of Tender Documents: See Group List below 14. Group List

    Location of Work Time for Completion

    Price of Tender Document

    Eligibility of Contractors

    Link Name

    Group No

    Description of work including name of road

    Road No

    Link No From To

    From km

    To km

    ..................................................

    [Designation and address of the officer authorised by the Employer to call the Tender]

    RHD Tender Invitation Notice

  • VOLUME I INSTRUCTIONS TO TENDERERS SECTION 2 SEPTEMBER 2001

    Approved by Ministry of Law on 16/2/99 Page 1 of 12

    SECTION - 2 INSTRUCTIONS TO TENDERERS

    Table of Clauses A. General, 2 1. Scope of Tender, 2 2. Chargeable head, 3

    3. Receipt for Money Paid by the Contractor, 3

    4. Eligibility of Tenderers, 3 5. Qualification of the Tenderer, 3 6. One Tender per Tenderer, 4 7. Calling of Tender more than one

    Time, 4 8. Cost of Tendering, 4 9. Site Visit, 4 B. Tender Documents, 5 10. Content of Tender Documents, 5 11. Clarification of Tender Documents, 5 12. Amendment of Tender Documents, 5 C. Preparation of Tenders, 5 13. Language of Tender, 5 14. Documents Comprising the Tender, 6 15. Tender Prices, 6 16. Currencies of Tender and Payment, 6 17. Tender Validity, 6 18. Tender Security, 6 19. Alternative Proposals by Tenders, 7 20. Format and Signing of Tender, 7 21. Sealing and Marking of Tenders, 8

    22. Deadline for Submission of Tenders, 8

    23. Late Tenders, 8 24. Modification and Withdrawal of

    Tenders, 8

    D. Tender Opening and Evaluation, 8 25. Tender Opening, 8 26. Process to be Confidential, 9 27. Clarification of Tenders, 9 28. Examination of Tenders &

    Determination of Responsiveness, 9

    29. Correction of Errors, 9 30..Evaluation and Comparison of

    Tenders, 10 E. Award of Contract, 10 31. Award Criteria, 10 32. Employers Right to Accept any

    Tender and to Reject any or all Tenders, 11

    33. Notification of Award, 11 34. Performance Security, 11 35. Signing of Contract Agreement, 11 36. Cancellation of Award and Forfeiture

    of the Tender Security, 11 37. Notice to Commence, 11

  • VOLUME I INSTRUCTIONS TO TENDERERS SECTION 2 SEPTEMBER 2001

    Approved by Ministry of Law on 16/2/99 Page 2 of 12

    SECTION -2

    INSTRUCTIONS TO TENDERERS

    A. General 1. Scope of Tender 1.1 The Government of the People Republic of Bangladesh,

    hereinafter referred to as the Employer, through the . . . . . . . . . . . . [Designation and address of the officer authorised by the Employer to call Tender], invites tenderers to submit Tender ( . . . . . . . . . . .) [In case of 1st call bracket to be omitted and incase of a call other than first call, insert within bracket 2nd call or 3rd call etc. which is applicable] for . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[ Name and identification number of Contract including key elements of the Works with location. Indicate also relationship to other contracts under the Project. If the Works are to be tendered in separate contracts, describe all the contracts.]

    1.2 The institution representing the Employer shall be the Roads and Highways Department hereinafter referred to as Executing Agency of the Employer.

    1.3 The successful bidder will be expected to complete the whole Works within . [Insert Time for completion] from the date of commencement of the Works.

    1.4 Each tenderer shall purchase one set of Tender Documents for tendering on payment of Tk. . . . . . . (Taka . . . . . . . . . . . . . . .) [Amount in number and in words] in cash which is non-refundable. The Tender Documents will be sold by the following mentioned offices on all working days during office hours up to . .. . .. . . .. [put date and time] : (a) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (b) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [Name and addresses of the offices]

    1.5 Sealed Tenders will be received by the Employer at the following addresses no later than . . . . . . [Mention time] on . . . . . . . [Mention date] : (a) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (b) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [Name and addresses of the offices]

    1.6 Sealed Tenders will be opened at . [ Mention time] on [Mention date] in the office of the [Name of the officer with address] in the presence of the tenderer/tenderers representatives who may choose to attend.

  • VOLUME I INSTRUCTIONS TO TENDERERS SECTION 2 SEPTEMBER 2001

    Approved by Ministry of Law on 16/2/99 Page 3 of 12

    1.7 Each Tender must be accompanied by a Tender Security of

    the amount of minimum 2 percent of the Tender Price quoted by the tenderer in the form of Bank Draft or Pay Order from any Scheduled Bank of Bangladesh. This is applicable for both the tenderers who have got fixed deposit in favour of the Executing Agency and the non-fixed deposit holders.

    2. Chargeable head

    2.1 The payment of this Contract is chargeable to . [ Name of the head].

    3. Receipt for Money Paid by the Tenderer

    3.1 The tenderer shall be responsible for submitting with the Tender a receipt for purchase of the Tender Documents which has been duly signed by the authorised officer for selling the Tender Documents.

    4. Eligibility of Tenderers

    4.1 Contractors of . . . . . . . . . .. . . . . . . [Mention categories of the contractors and name of the Agencies from which they have been enlisted. If Joint Ventures of two or more firms are allowed to participate in the Tender, mention required status of each firm to make the Joint Venture.] are eligible to participate in the Tender.

    5. Qualification of the Tenderer

    5.1 All tenderers shall include the following information and documents with their tenders in addition to such further information as may be required to be supplied by the tenderer in accordance with the Standard Form for Qualification Information of The Tenderers as given in Section-5:

    (a) attested copies of original documents defining the constitution or legal status, place of registration, and principal place of business;

    (b) written Power-of-Attorney of the signatory to the Tender to commit the Tenderer;

    (c) details of ongoing works and forward workload for the next twelve months; and

    (d) the following duly attested copy documents are to be submitted along with the Tender:

    i. Income Tax Certificate for the

    preceding year; ii. Value Added Tax (VAT) Certificate. iii. Full copy of the Contractors RHD

    Registration Book

    Any Tender that is not accompanied by such attested copy documents will be considered a non-conforming tender and shall be summarily rejected.

    (e) An undertaking by the Contractor that no

    penalty or other form of sanction has been imposed by RHD or other employer for a period of 12 months. Where such penalty or sanction has been applied, details should be provided.

  • VOLUME I INSTRUCTIONS TO TENDERERS SECTION 2 SEPTEMBER 2001

    Approved by Ministry of Law on 16/2/99 Page 4 of 12

    5.2

    Tender submitted by a joint venture of two or more firms as partners shall comply with the following requirements:

    (a) the Tender shall include all the information listed in sub-clause 5.1 (a) and (b) above for each joint venture partner;

    (b) The Tender shall be signed so as to be legally binding on all partners;

    (c) One of the partners shall be nominated as being

    in charge; and this authorization shall be evidenced by submitting a notarised or registered Power-of-Attorney signed by legally authorised signatories of all the partners;

    (d) The partner in charge shall be authorised to

    incur liabilities and receive instructions for and on behalf of any and all partners of the joint venture and the entire execution of the contract, including payment, shall be done exclusively with the partner in charge;

    (e) All partners of the joint venture shall be liable

    jointly and severally for the execution of the contract in accordance with the contract terms, and a statement to this effect shall be included in the authorization mentioned under (c) above;

    (f) a copy of the Contract Agreement entered into

    by the joint venture partners shall be submitted with the Tender; and

    (g) An attested copy of the Value Added Tax (VAT)

    registration certificate of the joint venture shall be included in the Tender.

    5.3 All tenderers shall provide in the Standard Form -

    Qualification Information of the Tenderer, given in Section 5, a preliminary description of the proposed work method and schedule, including drawings and charts, as necessary which will be superseded by a detailed program after signing the Contract Agreement.

    6. One Tender per Tenderer

    6.1 Each tenderer shall submit only one Tender, either by himself or as a partner in a joint venture. A tenderer who submits or participates in more than one Tender will be disqualified and tenders thus submitted will be summarily rejected.

    7. Calling of Tender more than one Time

    7.1 This Tender may be called for more than one time. In the case of subsequent calls Tender Security deposited by the tenderers of the previous call(s) will be valid for the tenderers to participate in the subsequent call(s). A tenderer who has submitted Tender in any call, can participate in the subsequent call(s) only if he wishes to quote lower Tender Price than the Tender Price(s) submitted earlier. In such case the Tender Price(s) obtained in the 1st and subsequent calls together will be considered for award.

  • VOLUME I INSTRUCTIONS TO TENDERERS SECTION 2 SEPTEMBER 2001

    Approved by Ministry of Law on 16/2/99 Page 5 of 12

    8. Cost of Tendering

    8.1 The tenderer shall bear all costs associated with the preparation and submission of his Tender, and the Employer will in no case be responsible or liable for those costs.

    9. Site Visit 9.1 The tenderer is advised to visit and examine the Site of Works and its surroundings and obtain for himself on his own responsibility and at his own risk all information that may be necessary for preparing the Tender and entering into a contract for execution of the works. The costs of visiting the Site shall be at the tenderers own expense.

    B. Tender Documents

    10.

    Content of Tender Documents

    10.1 The set of Tender Documents comprises the documents listed below and addenda issued in accordance with clause 12 of this section.

    VOLUME I THE TENDER Section 1 :

    Invitation for Tenders.

    Section 2 : Instructions to Tenderers Section 3 : Conditions of Contract. Section 4 : Contract Data. Section 5 : Standard Forms and Letters Section 6 : Technical Specification Section 7 : Bill of Quantities VOLUME 4

    DRAWINGS

    11.

    Clarification of Tender Documents

    11.1 A prospective tenderer requiring any clarification of the Tender Documents may notify the Employer in writing or by cable (cable includes telex and facsimile) at the Employers address indicated in the Invitation to Tender. The Employer will respond to any request for clarification received earlier than .. [insert number] days prior to the deadline for submission of tenders. Copies of the Employers response will be forwarded to all purchasers of the Tender Documents, including a description of the inquiry, but without identifying its source.

    12.

    Amendment of Tender Documents

    12.1 Before the deadline for submission of tenders, the Employer may modify the Tender Documents by issuing addenda.

    12.2 Any addendum thus issued shall be part of the Tender Documents and shall be enclosed with the Tender during submission of the Tender by the tenderer. Any ad...

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