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STAGES OF AWARD OF NON-NET FELLOWSHIPS

STAGE ACTION DURATION

I Notification Process 3 Weeks

a. DRC Meeting to Approve the Available Vacancies

for Issue of Notification and Recommendation of

Experts to be Nominated by the Vice-chancellor

b. Notifying in the Website

c. Constitution of Selection Committee

II Selection Process 3 Weeks

a. Screening of Applications 1 Week

b. DRC Meeting to Apply Mutatis Mutandis Norm if

needed to decide the priorities of the Department

d. Declaration of Date of Interview

e. Conduct of Interviews

f. Selection Committee Proceedings

III Approval Process 2 Weeks

a. Verification of Selection Proceedings

b. Clarification If any being sought

c. Approval of Proceedings

d. Communicating the Approval Selections

IV Post Approval Action 2-4 Weeks

a. Issue of Award Letters

b. Submission of Joining Reports with relevant

documents including Undertaking Letters

c. Maintenance of Attendance of Scholars

d. Claim of Fellowships in the Prescribed Format on

or before of 25th

of Every Month duly signed by

the Supervisor, Head of the Department and the

Principal Concerned

DEAN

Development & UGC Affairs

Osmania University

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NOTIFICATION

Ref. No.________________________________ Date:______________

The University Grants Commission, New Delhi has conferred the status of “University with Potential for Excellence” to Osmania University, Hyderabad. Accordingly the UGC, New Delhi has sanctioned Non-NET fellowship Grant to the University during XII plan period. The Applications are invited from the eligible candidates of the respective disciplines for the award of Non-NET fellowships to the registered research scholars of the Department of __________________________ under Faculty of ________________________ to complete their research work leading to the award of Ph.D. degree in time in the respective disciplines in the prescribed form available at University Press, Osmania University, Hyderabad – 500 007.

Name of the Fellowship: UGC – Non-NET Fellowships

Total No. of Fellowships: X (*As per the Reservation Policy of the State Govt.)

The fellowships are limited for every year and financial assistance is provided subject to availability of funds & timely release of grants by the UGC, New Delhi.

[* The norm of Mutatis Mutandis at Department level can be applied and an

appropriate decision to be taken at Departmental Research Committee based on

Departmental Necessities, Interests and Priorities, while observing the reservation as

per the percentage applicability. Further ‘No Carry Forward Policy’ is adhered for in

respect of appointment of research scholars for award of time bound fellowships.]

Eligibility for Fellowships: Full Time Ph.D. Scholars registered with the University Faculty who haven’t completed 3 years of duration after registration (As on 01.12.2013) and not availing any financial assistance from any funding agency only are eligible to apply for award of UGC – Non-NET fellowship.

Age: As per UGC Norms for any other Fellowship’s

Nature of Assistance: Fellowship = Rs. 8,000/- p. m;

Contingency = As per Applicability / Annum

Tenure of Fellowship: 1 Year

Other Conditions of Fellowship:

No House Rent Allowance (HRA) is admissible for UGC-Non-NET fellowship holders as per the scheme regulations.

No appointments are made against resignation or termination or cancellation.

Cancellation of Fellowship: Fellowship is liable to cancellation in case of i) Misconduct, ii) Unsatisfactory Progress of Research Work and iii) Fellow is found ineligible later.

Duly filled Prescribed Application Form with relevant enclosures along with the Demand Draft of Rs. 100/- (Open Category) and Rs. 50/- (Reserved Category) (Non Refundable) of any nationalized bank drawn in favor of Registrar, Osmania University, Hyderabad should reach to The Head, Department of __________________ Osmania University, Hyderabad, 500 007 on or before____________________

HEAD

DEPARTMENT OF_______________________

ANNEXURE - I

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PROCEEDINGS OF THE SELECTION COMMITTEE

The following Selection Committee set up to make recommendations for the award of Non-NET Fellowships for the eligible registered research scholars met on __________________ in the Office of the Head, Department of ________________________ Osmania University Hyderabad – 500 007.

Composition of the Selection Committee:

No Name of the Member Title Status Signature

1. Head of the Department Chairman

2. External Expert-I Member

3. External Expert-II Member

4. Senior Faculty -I Member

5. Senior Faculty - II Member

6. Coordinator of SAP Member

In response to the advertisement no._______________________, dated___________________

1. No. of Applications Received

2. No. of Candidates Called for Interview

3. No. of Candidates Attended the Interview

4. No. of Candidates Absent

RECOMMENDATIONS OF THE SELECTION COMMITTEE

The Selection Committee constituted for the purpose interviewed the candidates, after careful consideration of all aspects (Performance in the Qualifying Examination, Scholastic/Research Competence /Aptitude and Interview), is hereby resolved to recommend the Award of Non-NET Fellowships in the following order of merit.

List of Selected Candidates

No. Name of the Candidate Category Remarks

1.

2.

3.

4.

5.

Head of the Department External Subject Expert-I External Subject Expert-II

Senior Faculty - I Senior Faculty - II Coordinator of SAP

ANNEXURE - II

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No. Dated:

ORDERS

Sub: Appointment of Project Fellow under the UPE Scheme – Reg.,

Ref:

On the recommendations of the Selection Committee constituted for the purpose the sanction is hereby accorded with the approval of the Vice-chancellor for the appointment of ____________________________________________ as Non-NET Fellow under the UPE Scheme at a consolidated Pay of Rs. 8,000/- per Month.

The above selection is purely temporary and tenable for One year or until your registration lasts, whichever is the earliest. The appointment shall be specifically for the aforesaid period and you will not have any claim/right on any regular permanent post in the University.

All other terms and conditions of appointment shall be governed by the UPE Scheme of UGC, which has sanctioned the project as well as by the rules framed by the University in this regard from time to time.

The Appointee should adhere to the following conditions stipulated by the Departmental Research Committee.

1. He / She shall do full time research on approved topic of the Ph.D. work.

2. He / She should not accept any post and should not receive any stipend / fellowship from any other agency during the period of Fellowship.

3. If He / She wishes to relinquish the fellowship during the tenure or wishes to appear for any other examinations conducted by this or any other University/Institution, He / She should obtain prior permission.

4. The Leave Rules are similar to any other direct awardees of UGC.

5. The services will be liable to termination at any time without giving any notice or without assigning any reason subject to the satisfaction of the Supervisor or Head of the Department or University Administration.

In case the aforesaid offer is acceptable to you, you may please report for duty to the Head of the Department within 30 days from the date of issue of this letter.

Yours faithfully,

(Head of the Department)

ANNEXURE - III

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UNIVERSITY GRANTS COMMISSION UGC Non-NET Fellowship Scheme

JOINING REPORT

I ....................................................................................................... have been appointed as a

UGC Non-NET Fellow under the provisions of XII Plan Developmental Grants of

UGC as per the UGC D.O. Letter No. F-87-1-2012 (SU) dated 24th June, 2013.

I hereby submit my joining report as UGC Non-NET Fellow under the XII Plan

Developmental Grants of UGC Departmental Award Letter No .......................................

dated …………………… at __________________________________________________________________

and deemed to have been joined on _______________as per the notification eligibility

cut-off date under the supervision of ………………..............................................

I understand that selection is purely temporary and tenable for one year and

subject to the terms and conditions of approval of XII Plan Developmental Grants

of UGC of the Osmania University.

I read the guidelines, rules and regulations of UGC - Non-NET fellowship scheme

of the Osmania University and abide by it. As applicable, I shall submit periodic

(Half-Yearly) progress report of research for continuance of fellowship.

Further I undertake that I shall not accept/hold any position, paid or otherwise,

or receive emoluments, salary, stipend etc. from any other source during the

tenure of the award.

Date:

Place: Signature of Awardee

This is to certify that……………………………………………..has joined the UGC-Non-NET

Fellowship Scheme of Osmania University under the XII Plan Development

Grants of the University Grants Commission, New Delhi with effect from

………………………………. (F.N./A.N.). He / She will be provided with all necessary

facilities during his / her tenure of award. The terms and conditions of the offer

are acceptable to the awardee.

Supervisor/Guide Head of the Department Registrar/Principal/Director

(Seal) (Seal) (Seal of University/Institution)

ANNEXURE - IV

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AGREEMENT

UNDERTAKING

I, ________________________________________ do hereby accept the Award of

UGC-Non-NET Fellowship to work in the Department of ____________________

on selection approved by the duly Constituted Selection Committee /

Departmental Research Committee.

I have read and fully understood all the rules and regulations governing the

UGC Non-NET Fellowship Scheme. I hereby agree to follow all such rules and

regulations framed by UGC-Non-NET at the time of award and sanctioning of

the support by UGC-Non-NET Fellowship.

I agree to submit three copies of the comprehensive report to be prepared by me

in a properly typed format at the expiry of Fellowship period.

I agree to prepare periodic reports for every six months and submit to the Non-

NET through Supervisor and the Head of the Department.

I agree to give due acknowledgement of the support provided to me for the

aforesaid Ph.D. study by the UGC-Non-NET in all publications, including

articles/papers etc., written by me.

I agree to refund the money released to me by the UGC-Non-NET in case I fail to

adhere the procedures of UGC-Non-NET Scheme or except for any unforeseen /

extraordinary circumstances brought to the notice of UGC-Non-NET in writing.

Further, I hereby inform that I have not availed/availing any other Fellowship

either Direct/Project Award before accepting the UGC-Non-NET Fellowship.

Signature of the UGC-Non-NET Awardee

Place: Hyderabad Name:_____________________

Date: Department of ____________________

Signature

Head, Department of ___________________

ANNEXURE - IV-A

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UNIVERSITY GRANTS COMMISSION

HALF YEARLY PROGRESS REPORT FOR THE PERIOD W.E.F. ………………

1. Name of Fellow :

2. Award Letter No. with Date : No. Date

3. Topic of Research :

4. Date of Registration for Ph.D :

5. Total Number of working days during the period

: With Fellowship

6. Number of days the Fellow Remained on Leave (dates)

: Without fellowship

7. Number days the Fellow remained out of station for fieldwork/travel

: Place Visited Dates

8. Number of days the fellow remained present

:

9. Published during the period under report

: Title of the article/paper/monograph (enclose reprint of each)

10. Teaching work done during the period under report

: Number of periods taken per week

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11. A detailed account of the work done during the period

A separate sheet may be attached for the purpose as an ANNEXURE

Date:

Place: Signature of the Scholar

Overall assessment and comments of the Guide:

(a) It is certified that the information provided above and in separate pages enclosed with this report by the Fellow/Associate is correct to the best of my knowledge and belief.

(b) Specific comments about the performances of above Fellow/ Associate are: Satisfactory / Good / Very Good / Excellent

Signature with Date:

Supervisor Head of the Department Dean

ANNEXURE - V

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P R O F O R M A

Payment of Research Fellowship to Awardee

AWARD Approval No:_________ Year & Date : _______________

ATTENDANCE AND PROGRESS REPORT

ACADAMIC YEAR ________________FOR THE MONTH OF _________________

1. Name of the Scholar/Fellow :

2. Unique ID No. / Roll No. :

3. Department :

4. Research Title :

5. Duration of Research :

6. Date of Commencement of Research :

7. Period of Fellowship Sanctioned :

8. Fellowship Sponsoring Authority : UGC-Non-NET Fellowship

9. Ability of the Candidate for Research :

10. Progress of Research :

11. Amount of Fellowship per Month per month :

12. Is Recipient a Day Scholar? : Yes / No

13. Has the scholar changed his subject during

the course of his Research for which the

Fellowship is awarded?

: Yes / No

14. Is the Scholar is in receipt of any other

Scholarship / Fellowship etc., from any

other source? If so the amount drawn by

him may be indicated

: Yes / No

15. Has the Fellow/Scholar availed any leave

During the month? If so number of days

with Dates may be mentioned

:

16. Total No. of days leave availed during the

Current Year. The year for this purpose is

reckoned form the Date of Award

:

17. Has the Fellow/Scholar joined any other

course, Such as Diploma / Certificate etc.

:

18. Dues if Any (Payable to the Hostel/Dept.)

(Signature of Vice-Principal/Principal)

:

19. Full Signature of the Candidate with Date :

20. Remarks (Details of Savings Account No.

for Direct Credit in Bank Account)

:

The Serial No’s 9 & 10 are meant for Comments and Certification by the Supervisor

Certified that the above particulars are correct and the Signature against Serial Number

19 is attested, payment may be made

Supervisor Head of the Department PRINCIPAL

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I. AUDIT SECTION:

Passed for Rs………………………………… (Rs………………………………

…………………………………………………………………………………….)

The cheque may be Issued in favour of ………………………………………

………………………………………………………………………………………

………………………………………………………………………………………

Auditor Supdt (Audit) Assistant Registrar U.G.C. Unit

II ACCOUNTS SECTION

Paid through the Cheque No…………………………… dated…………………

For Rs……………………………………………………………………………….

…………………………………………………………..…………………………

Accountant Supdt(Accts) Assistant Registrar U.G.C. Unit, OU

III R E C E I P T

Received a sum of Rs………………………….. (Rupees………………………

……………………………………………………………………………….) from

the Registrar, Osmania University, Hyderabad 500007 towards the award

of UGC - Non-NET Fellowship for the period….………………………………..

vide Cheque No………………….. Dated……………

Signature of the Scholar

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LEAVE APPLICATION FOR RESEARCH FELLOWS AND RESEARCH ASSOCIATES

1. Name____________________________________________Department:_______________________

2. Award Letter No. with Date: _______________________________________________________

3. Leave required for _____________days on (dates) __________________________________

4. Reason: ______________________________________________________________________________

5. Address while on leave: ___________________________________________________________

____________________________________________________________________________________________ Signature:_________________________________ Date:____________________

Recommended and Forwarded

Signature with Date

Supervisor Head of the Department Principal

Signature of Warden (for Hostellers)

(For Office Use)

1. Number of previous leaves applications during the year: ____________________

2. Total leave (No. of Days) already taken during the year: _____________________

3. Entered and Verified by: ___________________________________________________________

4. Remarks: ______________________________________________________________________________

5. Leave granted/not granted

Date: ______________ Dean of the Faculty

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UNIVERSITY GRANTS COMMISSION OSMANIA UNIVERSITY

APPLICATION FOR UGC – NON-NET FELLOWSHIP UNDER XII PLAN GRANTS

Advertisement No. Date:

1. Name of the Applicant :

2. Name of Father/ Husband :

3. Date of Birth & Nationality :

4. Gender and Category : Male/Female and OC/SC/ST/BC/Min/PH

5. Address for Correspondence

:

6. E-mail ID :

Phone/Mobile

7. Name of the Department :

8. Date of Registration :

9. Educational Qualifications :

Degree Board/Institute/University Subject(s) Year Division %/Grade

S.S.C.,

INTER

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10. Computer Knowledge : Yes / No

11. Qualified in Eligibility Test : CSIR/UGC-NET/GATE/SLET/Ph.D-ET

12. Research Experience, If Any :

13. Publications, If Any :

14. Any other information :

Certified that all the information provided above are true to the best of my knowledge and belief.

Place:

Date: (Signature of Candidate)

Note: Please attach attested copies of mark sheets/certificates/testimonials, etc. along with the Application Form. Originals are to be produced at the time of interview. Application form completed in all respects should reach us by specified date. Incomplete application forms will not be considered.

Signature of Supervisor

Name:

Affix

Photograph

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Details of Selected Scholars under Non-NET Fellowship Scheme

Department Faculty College

No. Unique ID # Name of the Scholar Qualifications

Gender DoB Category DoR DoJ Aadhaar # Mobile # e-Mail ID University Year D/G

Head of the Department Dean of the Faculty Principal

D/G: Division/Grade; DoR: Date of Registration – Reported for Ph.D. Program; DoJ: Date of Joining – Awarded for Fellowship Program

ANNEXURE – IV-B

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