staar post administration activitiestexasassessment.ets.org/uploads/staar-post... · 2018-01-26 ·...
TRANSCRIPT
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STAAR Post Administration Activities
January 17, 2018
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Welcome!• Introductions/Housekeeping
• Outbound review• Material returns• Labels, packing, shipping, and more• Reconciliation and ADPL• Reporting and additional reports• Resolutions, test information changes, score codes• Forms and other changes
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Housekeeping• For problems hearing the presentation, dial in on a
telephone. Dial-in information:• in the Event Info tab at the top-left of the screen • in your registration email
• Dialing in for audio is recommended for best sound quality.
• All attendees’ lines have been muted due to the high number of participants.
• For questions or comments, use the “Q&A” function.
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What is the process?
• PacPacking and
returning materials
Inbound processing
Scoring
Reporting
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Material Returns Helpful Hints• Make sure all your subjects are in the box!
• Campus & Group ID Header Sheet• Class ID Header Sheet• Answer Document Packing List (ADPL)• Answer Documents
• Return all OOD/OOS answer documents under the correct home CDC header sheets (precoded header sheet for each home CDC).
• Do not include online counts on ADPL.
• Use student verification check-in to ensure all answer documents are accounted for.
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Packing and return of materials
Inbound processing
Scoring
Reporting
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Material Returns Helpful Hints
• Double check the numbers.
• Use the return labels to ship materials.
• Don’t forget to mail the Oath of Test Security!
Packing and return of materials
Inbound processing
Scoring
Reporting
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Scorables:• Make sure your numbers add up!
• All documents that require scanning
• All precoded answer documents (including voided)
• Non-precoded answer documents – with ANY grids/markings (including voided)
• Contaminated answer documents should be transcribed and signed.
• Destroy at testing site in a secure manner.
Packing and return of materials
Inbound processing
Scoring
Reporting
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• Make sure your numbers add up!
Nonscorables:
• All test booklets• Contaminated test booklets should be destroyed by
districts but reported to ETS).
• Unused/blank answer documents (NO gridding ormarking)
Packing and return of materials
Inbound processing
Scoring
Reporting
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What is an ID Sheet/Header Sheet?• Used to identify the documents beneath it, home district and
Packing and return of materials
Inbound processing
Scoring
campus, and the number of documents for each subject
• Three types of identification sheets – scorable materials:
• Class Identification (ID) Sheet• Campus and Group ID Sheet• Voided Answer Document ID Sheet
Reporting
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What is an ID Sheet/Header Sheet?• All scorable materials must be returned beneath the
appropriate ID sheets/header.
• Every answer document with any score code marked must be returned for scoring.
• All answer documents will be scored and results provided for every answer document submitted.
Packing and return of materials
Inbound processing
Scoring
Reporting
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Campus and Group ID Sheet
• Complete for each grade/subject test at each campus.
• Group answer documents accordingly.
• Place reports and labels generated for all documents under each sheet.
Packing and return of materials
Inbound processing
Scoring
Reporting
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Class Identification Sheet
• Determine organization of test results by grade:
• By administrator, principal, teacher, etc.
• Group answer documents accordingly.
• Follow the instructions to complete Class ID sheet for each class.
• Place the completed Class ID Sheet on each set of answer documents.
Packing and return of materials
Inbound processing
Scoring
Reporting
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VOID Answer Document ID Sheet
• Separate voids from those to be scored.
• Mark “VOID” in large, bold letters on the front.
• Avoid marking any barcoded regions.
• Void unused precoded answer documents; return with scorables.
• Face all documents the same direction.
• Stack multi-page documents on top of single-page documents.
• Fill out one Voided Answer Document ID Sheet for voided answer documents, as specified in the instructions.
Packing and return of materials
Inbound processing
Scoring
Reporting
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Inbound Packing Reference List• Ensure each belly-banded stack has either a Campus
or Void Header.
• Ensure you have included the correct ADPL for each administration.
• Ensure the ADPL label is on box one.
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Packing and return of materials
Inbound processing Reporting
Scoring
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Inbound Packing Reference List (continued)• Ensure the correct box is used to return your materials.
• Check for correct shipping label for each administration.• Check for correct administration label on the side of the box.• Do NOT mix administrations.
• Properly mark X of Y on your boxes.• Do NOT combine administrations in box totals.• Do NOT count nonscorable boxes in box totals.
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Packing and return of materials
Inbound processing
Scoring
Reporting
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Inbound Processing After testing is over, everything is packed up!
• Call for UPS pickup (1-800-PICK-UPS).• Pickup date for freight returns is based on the Calendar of
Events. • The carrier, XPO, will contact your district to schedule
pickup time.• What is the difference between UPS and freight? • A lot can happen between your place and mine.
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Packing and return of materials
Inbound processing
Scoring
Reporting
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Nonscorables and Unused Materials
• Make sure your numbers add up!• Nonscorable and unused materials are returned
separately as noted on the Calendar of Events.
• Scratch paper, graph paper, or reference materials that students wrote on must be destroyed after testing.
• Test booklets are secure materials and must be returned.
• Test booklets do not need to be in numerical order!
• Seating charts should be retained locally for five years.
Packing and return of materials
Inbound processing
Scoring
Reporting
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Nonscorables and Unused Materials
• Make sure your numbers add up!
Packing and return of materials
Inbound processing
Scoring
Reporting
PLEASE check test booklets for possible answer
documents that could be stuck inside!
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Returns/Reconciliation and ADPLPacking and
return of materials
Inbound processing
Scoring
Reporting
Compare scan vs. ADPL
Mismatch identified* Physical inspection of answer document* Compare header vs. ADPL vs. scan
Outreach to district coordinator
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Returns/Reconciliation and ADPL
Types of Mismatch
• Incorrect counts on ADPL• Transposition of counts on ADPL• Voided answer documents included in counts• Missing answer document on ADPL
Packing and return of materials
Inbound processing
Scoring
Reporting
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Answer Document Packing List (ADPL)
• Find a pre-printed ADPL for each administration indistrict coordinator packet.
• Blank ADPLs for each administration can bedownloaded.
• Write the number of students in each grade/subject, bycampus, that completed testing.
Packing and return of materials
Inbound processing
Scoring
Reporting
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Answer Document Packing List (ADPL)
• Answer documents for Spanish are counted with theInbound
processing
Scoring
Reporting
other answer documents.
• Complete the ADPLs accurately and return them witheach shipment of scorables.
• If there is a mismatch, processing for that campusmay be delayed until the discrepancy is resolved.
Packing and return of materials
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ADPL Process Packing and
return of materials
Inbound processing
Scoring
Reporting
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Scoring and Reporting• Only authorized district users can order
additional reports.
• All orders must include PO Number for billing.
• No fax or paper orders accepted.
• Additional printed paper copies of STAAR ReportCards are available for administrations thatcurrently produce paper copies only (spring only).
• Late orders will be assessed additional fees.
• Confidential Student Labels can be ordered forany current administration.
• Districts can also opt not to receive labels.
Packing and return of materials
Reporting Inbound processing
Scoring
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Students: Resolution Multi-step resolution process:
Packing and return of materials
Inbound processing
Scoring
Reporting
• Step 1 - matchrecords
• Step 2 - correctrecords and submit
• Unresolved held record– click edit icon to resolve
• Resolved held record –click view icon to seeresolved held recorddetails
• Flagged – click edit icon ifupdated information isavailable to resolve therecord
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STAAR Report Card Packing and
return of materials
Inbound processing Reporting
• Results are posted in theSTAAR AssessmentManagement System andStudent Portal.
• Updates to Student Datawill result in an updatedSRC posted twice permonth.
• Printed SRCs areproduced for primaryadministrations only.
Scoring
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Packing and return of materials
Inbound processing
Scoring
Reporting
Help Section Documents: Student Information Changes
Name, DOB, or PEIMS Change Request
• Report students whoseidentification information haschanged.
• Ensure that reports accuratelyreflect the applicable passingstandard for each student.
• Updated SRCs posted in theAssessment ManagementSystem within two weeks, oncethe request has been processed
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Help Section Documents: Student Information Changes
Packing and return of materials
Inbound processing
Scoring
Reporting
CDC Change Request
• Include student name, date of birth, and PEIMS ID.
• Districts may create their own version of this template, but it must include all fields; Excel and CSV formats are allowed.
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What’s New ……
• New improved labels – Fall 2017 (December)
• Redesigned Student Report Card –Spring 2018
• Online ADPL – Fall 2018 (December)
• ….and so much more!
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It’s all about the labelsTexas Label Admin
Colors:Blue: EOC
Yellow: 4/7 and 3-8Red: 5/8 MR and Retest
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New Labels
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STAAR Report Card
• Top 10 language translations• Enhanced EOC SRC
• Book list added• Lexile graphic
• Quantile measures • Quantile resource page• Full Spanish SRC • Full Spanish Texas Assessment
website and Student Portal
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Bringing the ADPL Online
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• Timing – December 2018• How would it work?
o Information in the Assessment Management Systemo Enter the same information onlineo Upload into systemo ETS can electronically validate
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