st. tammany parish clerk of court user guide to odyssey efilela · 2020-01-07 · st. tammany...

St. Tammany Parish Clerk of Court

User Guide to Odyssey eFileLA

Odyssey eFileLA can be accessed through the St. Tammany Clerk of Court’s website or directly through Odyssey eFileLA

www.sttammanyclerk.org • Select “Online Services” at the top right of the screen • Select “Odyssey eFileLA Login” under e-Filing

www.efile-la.com

• Select “Get Started!”

http://www.sttammanyclerk.org/

http://www.sttammanyclerk.org/

http://www.efile-la.com/

http://www.efile-la.com/

Register for Odyssey eFileLA

Odyssey eFileLA has provided many helpful resources to educate and help users through the system – these can be found under the “Self Help” section of the Sign In/Register page, along with a “Chat for Assistance” option to connect you directly to Odyssey eFileLA support

Please read through the entire “Court Information” section This section contains clarifying information that you will need during the registration

process regarding using Firm Administrators

• Select “Register” (if first time using eFileLA) or “Sign In” and complete the requested information

• Select if you are registering for a Firm Account or for a Self-Represented Account

Before registering for a firm account, please check with your firm to ensure an account has not already been created. If you firm has already been

created, please ask your firm administrator to invite you to join the firm.

• Complete the requested information and check box to Require firm administrator approval of new user registrations. If you do not want to require this approval, leave box unchecked. Additional information on this can be found under “Court Information” on the Sign In/Register page.

• Review & accept the Odyssey File & Serve Usage Agreement by selecting the blue “I Agree – Create My Account” box at the bottom of the screen

• A verification email will be sent to the email address used to register. Click on the link inside the email to complete the verification process.

• Congratulations – you are now registered with Odyssey eFileLA!

Set up Account Details

• Sign In to your account on the Sign In/Register page • The “Filer Dashboard” will be used to file Documents, to track your Filing Activity, and to

make changes to your firm, payment accounts, and profile • Before Filing, Payment Account(s) will need to be added to your profile

o Select the orange “Actions” menu at the top right of the Filer Dashboard o Select “Payment Accounts” o Select “Add Payment Account”

o Enter desired Payment Account Name o Enter Payment Account Type

▪ Credit Card - a 3% Convenience fee will apply to all credit card transactions ▪ eCheck ▪ Draw Down - Contact the Clerk of Court to obtain your Account number ▪ Waiver - If the Plaintiff/Defendant you represent is Exempt/Pauper status,

you will also need to add a Waiver account. This will allow fees to be deferred until court costs can be assessed by the Court.

o Repeat “Add Payment Account” for all payment accounts desired

Start a New Case:

• Select “Start a New Case” on the Filer Dashboard or from the Actions menu • Enter Case Information - Location (St. Tammany Parish), Category, and Case Type • Select “Save Changes” • Enter Party Information for Plaintiff (required) • Select “Save Changes” • Enter Party Information for Defendant (required) • Select “Save Changes” • See Continued Filing Instructions on next page

Subsequent Filings:

• Select “File into Existing Case” on the Filer Dashboard or from the Actions menu • Enter Case Information - Location (St. Tammany Parish) • Search for a Case by “Case Number” or “Party Name” • Select “File into Case” on the Actions menu to the right of desired case • The case will appear with all information provided • See Continued Filing Instructions on next page

Continued Filing Instructions for New Suits & Subsequent Filings

• Select “Add Another Party” to add additional Plaintiffs or Defendants • For Subsequent Filings - If filing a new demand, enter Party Information for Plaintiff and

Defendant (both are required) • Enter Filing details

o Filing Type – Select “EFile” o Filing Code – Select applicable filing name o Filing Description – Enter description of the filing (e.g. Petition for Damages) o Client Reference Number – Enter your internal tracking number (if desired) o Comments to Court – Enter your comments to Court (if desired) o Courtesy Copies – Enter email addresses to have copies sent (if desired) o Lead Document – Upload document in .pdf format and select desired security o Select “Add Optional Services and Fees”

▪ Add each Optional Service desired – To assist with filings and to avoid rejections, we have listed the optional services that should be added to the most frequently used pleading types. See the list on page 11 of this guide.

▪ The “Per Page Fee - $0.00” optional service must be added to each filing for eFileLA to count the pages automatically.

o Exempt/Pauper e-filings should only select what is being filed (pleading), and the Optional Service of “Per Page Fee”

o Select “Save Changes”

• Add Another Filing o Select “Add Another Filing” if you have multiple pleadings

(e.g. Affidavit, Memorandum, Request for Notice, etc.) o Enter filing details using the same steps as used for the original filing o Select “Save Changes”

o The Filing list will show the original pleading and all supporting pleadings attached o Each pleading must be submitted separately using “Add Another Filing”

• Filing Fee Detail and Totals will be displayed at the bottom of the screen • There may be additional fees associated with e-filings

o Depending on the Court Division and the judge’s procedure o To cover Curator fees and Hearing Officer Conference fees o For miscellaneous fees to be collected after issuing has been completed

• For the example shown below: o Total Filing Fee – Fee is calculated from the “Per Page Fee - $0.00” optional service,

and automatically calculated $4.00 per page for the pleading, and $1.00 per page for the exhibits

o Court Case Fee – Fee varies by case type and includes the statute mandated fees o E-File Fee – Tyler Technologies assesses a $6.00 fee for each e-Filing o Party Fee – Indexing fee $2.00 per name

• Select the “Payment Account”,“Party Responsible for Fees”, and “Filing Attorney” • Select “Save Changes” and “Summary” • Review the Filing and Select “Submit” to file

Additional Notes on eFiling • Electronic Signatures are accepted as per Louisiana CCP Article 253 (E).

However, /S/ signatures in electronic format will not be accepted. • Most e-filed documents become the originals, once received by the Clerk of Court.

However, there are specific original legal documents that cannot be e-filed as per Louisiana CCP Article 253, RS 9:2602, RS 9:2603.

• E-filings can be submitted 24 hours a day, 7 days a week, but will only be processed by the St. Tammany Parish Clerk of Court’s office during its regular business hours of 8:30 AM to 4:30 PM, Monday through Friday. An e-mail acknowledgment containing details of the submittal will be sent for each accepted or rejected e-Filing.

To assist with filings and to avoid rejections, we have listed below some of the optional services that should be added for the most frequently used pleading types

New Suits – Optional Services & Fees to be Included

Petition (New Suit) • Per Page Fee • Issue Citation & Quantity • Issue Letter to Attorney • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Adoptions

• Per Page Fee • Issue Notice of Assignment Letter & Quantity • Issue Citation & Quantity • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Petition for Custody and Order

• Per Page Fee • Issue Citation • Issue Rule • Issue Notice of Assignment Letter • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity • Email confirmation will advise of additional fees needed for HOC

(Domestic) Petition and Order for Divorce 102/103

• Per Page Fee • Issue Citation • Issue Notice of Suit • Issue Rule • Issue TRO (if applicable) • Issue Notice of Assignment Letter • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity • Email confirmation will advise of additional fees needed for HOC

Petition and Order with Rule • Per Page Fee • Issue Citation & Quantity • Issue Rule & Quantity • Issue TRO & Quantity (if needed) • Issue Notice of Assignment Letter • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Petition for Protective Order

• Per Page Fee Concursus

• Per Page Fee • Issue Citation & Quantity • Issue Receipt for Deposit of Registry of Court Funds • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Commitments

• Per Page Fee • Issue Citation • Issue Rule • Issue Witness Subpoena • Issue Notice to Appoint Doctor • Issue Notice of Assignment Letter • Issue Service • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Petition for Executory Process

• Per Page Fee • Issue Writ of Seizure • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Petition to Make Foreign Judgment Executory • Per Page Fee • Issue Notice of Enforcement & Quantity • Issue Letter to Attorney to Make Foreign Judgment Executory • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Forfeiture

• Per Page Fee • Issue Citation & Quantity (if Claim Filed) • Issue Notice of Judgment (Mail/Serve) & Quantity • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Petition to Make Judgment Executory

• Per Page Fee • Issue Writ of Fifa • Issue Citation to Garnishee • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Petition for Interdiction

• Per Page Fee • Issue Notice of Interdiction • Issue Citation & Quantity • Issue Notice to Appoint Attorney (if applicable) • Issue Rule & Quantity (if applicable) • Issue Notice of Assignment Letter (if applicable) • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Petition for Judicial Review of Suspension of Driver’s License

• Per Page Fee • Issue Citation & Quantity • Issue Rule & Quantity • Issue TRO • Issue Notice of Assignment Letter & Quantity • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Sequestration • Per Page Fee • Issue Bond Letter • Issue Citation & Quantity • Issue Writ of Sequestration • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Successions

• Per Page Fee • Issue Bond Letter • Issue Letters of Administration • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Tutorships

• Per Page Fee • Issue Minors Mortgage if required • Issue Letters of Tutorship • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Mandamus

• Per Page Fee • Issue Citation & Quantity • Issue Rule & Quantity • Issue Notice of Assignment Letter & Quantity • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Letters Rogatory

• Issue Subpoena & Quantity • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Subsequent Filings – Optional Services & Fees to be Included

Answer, Jury Order and Request for Notice • Per Page Fee • Issue Letter to Attorney • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Request for Notice

• Per Page Fee • Issue Letter to Attorney • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Answer and Third-Party Demand/Cross Claim/Reconventional Demand

• Per Page Fee • Issue Citation & Quantity • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Exception/Answer with Order to Set

• Per Page Fee • Issue Rule & Quantity • Issue Notice of Assignment Letter & Quantity • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Exceptions and Order to Set


Injunctions • Per Page Fee • Issue Citation & Quantity • Issued TRO & Quantity • Issue Rule to Show Cause & Quantity • Issue Notice of Assignment Letter & Quantity • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Judgment

• Per Page Fee • Issue Notice of Judgment (Mail) • Issue Notice of Judgment (Service) & Quantity • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Motion and Order

• Per Page Fee • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Motion and Order for Continuance

• Per Page Fee • Issue Rule & Quantity (only if service was not previously made) • Issue Notice of Assignment Letter & Quantity • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Motion and Order for Curator

• Per Page Fee • Issue Notice to Appoint Curator • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Motion and Order to Set Trial • Per Page Fee • Issue Notice of Assignment Letter • Issue Pre-Trial Order • Issue Scheduling Order (if applicable) • Issue Notice of Trial (if a party is Proper Person) • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Motion and Order to Set Status Conference

• Per Page Fee • Issue Notice of Assignment Letter • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity • Additional fees may be associated with this filing depending on the Court Division and the judge’s

procedure Motion and Order Rule


Domestic Motion and Order Rule

• Per Page Fee • Issue Rule & Quantity • Issue TRO & Quantity • Issue Notice of Assignment Letter • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity • Email confirmation will advise of additional fees needed for HOC

Domestic Motion and Order Rule for Divorce

• Per Page Fee • Issue Rule for Divorce • Issue Notice of Assignment Letter • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Motion and Order for Process Server • Per Page Fee • Issue Letter to Attorney • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Motion and Order to Deposit into Registry of Court


Motion and Order to Transfer Suit

• Per Page Fee • Issue Notice of Mailing of Suit Record • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

New Service Instructions

• Per Page Fee • Issue Letter to Attorney (if service is by Long Arm Statute or per Art. 1313) • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Petition for Intervention/Third Party Demand/Cross Claim/Reconventional Demand and Order (or no Order)

• Per Page Fee • Issue Citation & Quantity • Issue Rule & Quantity • Issue Notice of Assignment Letter & Quantity (if a hearing is needed) • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Subpoenas

• Per Page Fee • Issue Subpoena (Witness, Notice of Deposition Subpoena, Records Only Depo Subpoena) • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Summary Judgments • Per Page Fee • Issue Rule & Quantity • Issue Serve & Return & Quantity • Issue Notice of Assignment Letter & Quantity • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Supplemental and Amending Petition

• Per Page Fee • Issue Citation & Quantity • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Supplemental/Amending Petition and Order

• Per Page Fee • Issue Citation & Quantity • Issue Rule & Quantity • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Supplemental/Amending Petition for Executory Process

• Per Page Fee • Issue Writ of Seizure • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Supplemental Petition for Garnishment

• Per Page Fee • Issue Writ of Fifa • Issue Citation to Garnishee • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Memorandum/ Affidavits/ Mennonite Notices/ Trial Cut off Order/ Witness List / Exhibit List / Proof of Claims/ Interrogatories/ Request for Production of Documents/Request for Admissions/ Notice of Deposition and Answer to

• Per Page Fee • Issue Service (if service is requested) & Quantity • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Request Letter to Issue Writ of Fifa

• Per Page Fee • Issue Writ of Fifa • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Motion and Order to Withdraw Original Notes

• Per Page Fee • Issue Receipt to Withdraw Original Notes • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity

Motion and Order to Withdraw Registry Funds


Request Letter to Issue Writ of Possession

• Per Page Fee • Issue Writ of Possession or Actual Possession • Copies & Quantity • Conformed Copies & Quantity • Certified Copies & Quantity