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  • St.LouisCountyRFP2013-12-04-BE (ELECTRONIC POLL BOOKS) Page 1

    ST LOUIS COUNTY, MISSOURI

    BOARD OF ELECTIONS

    2013-12-04-BE (ELECTRONIC POLL BOOKS)

  • St.LouisCountyRFP2013-12-04-BE (ELECTRONIC POLL BOOKS) Page 2

    Contents 1.0 Introduction ......................................................................................................... 5

    1.1 Purpose .................................................................................................................. 5

    1.2 Current Business Environment ............................................................................... 5

    1.3 Current Technical Environment .............................................................................. 7

    1.4 Notices: .................................................................................................................. 7

    1.5 Requirements ......................................................................................................... 8

    1.6 PROPOSED SOLUTION. ..................................................................................... 10

    2.0 The RFP Process ................................................................................................. 11

    2.1 Definition of Terms ............................................................................................... 11

    2.2 Proposer Conduct ................................................................................................ 13

    2.3 Instructions to Proposers ...................................................................................... 13

    2.5 Confidentiality & Privacy ....................................................................................... 15

    2.6 Press and Publicity ............................................................................................... 15

    2.7 RFP Response Format ......................................................................................... 15

    2.7.1 Cover Letter ................................................................................................... 16

    2.7.2 Response ....................................................................................................... 16

    2.7.3 Complete Pricing ........................................................................................... 17

    2.7.4 Price Form ..................................................................................................... 18

    Cost per machine ....................................................................................................... 18

    Costs for COTS (printers, scanners, etc.) .................................................................. 18

    Cost for expendable items along with a parts list by vendor including specifications (i.e. printer ribbons, ink cartridges, paper). ................................................................. 18

    Annual Maintenance Cost and Escalation Structure for the future ............................. 18

    Any other cost not mentioned above (i.e. travel expense for implementation, training materials).................................................................................................................... 19

    2.7.5 Proposer Profile ............................................................................................. 19

    2.7.6 Financial Information ...................................................................................... 20

    2.7.7 References .................................................................................................... 20

  • St.LouisCountyRFP2013-12-04-BE (ELECTRONIC POLL BOOKS) Page 3

    2.7.8 E-Verify .......................................................................................................... 20

    2.7.9 Forms ............................................................................................................. 25

    2.7.10 Bonds ........................................................................................................... 26

    2.8 Evaluation Process ............................................................................................... 26

    2.9 Award of Contract ................................................................................................. 29

    3.0 Statement of Work and Deliverables .................................................................... 30

    3.1 Statement of Work ................................................................................................ 30

    3.2 Deliverables .......................................................................................................... 33

    4.1 General Functional Requirements ........................................................................ 34

    4.2 System Functional Requirements ......................................................................... 35

    5.0 Technical Requirements This Section left Blank. ................................................. 38

    5.1 Architectural Requirements .................................................................................. 38

    5.1.2 Infrastructure .................................................................................................. 38

    5.1.2.2 Servers This Section left Blank. .................................................................. 38

    5.1.3 Operating Systems ........................................................................................ 39

    5.1.4 Database This Section left Blank. .................................................................. 39

    5.1.5 Source Code This Section left Blank.............................................................. 39

    5.1.6 Internet (Web) Browser This Section left Blank. ............................................ 39

    5.1.7 System Performance ..................................................................................... 39

    5.1.8 Data Conversion/Migration ............................................................................ 39

    5.1.9 Remote Access .............................................................................................. 39

    5.1.10 Directory Services & User Authentication This Section left Blank. ............... 39

    5.2 Hardware Requirements This Section left Blank. ................................................. 39

    5.2.1 General Requirements This Section left Blank. ............................................. 39

    5.2.2 Hardware Maintenance .................................................................................. 39

    5.3.3 Software Maintenance ................................................................................... 40

    5.3.4 Version Management ..................................................................................... 40

    5.5 Security Requirements ......................................................................................... 41

    5.6 Operations ............................................................................................................ 43

    5.8 Technical Support and Help Desk ........................................................................ 44

  • St.LouisCountyRFP2013-12-04-BE (ELECTRONIC POLL BOOKS) Page 4

    5.9 Reporting .............................................................................................................. 44

    5.10 Documentation & Manuals ................................................................................. 44

    5.11 Technical Training Requirements ....................................................................... 45

    6.0 Project Management ............................................................................................ 45

    7.0 Users Group ......................................................................................................... 46

    8.0 Consultant Requirements This Section left Blank. ................................................ 46

    8.1 General Qualifications .......................................................................................... 46

    8.2 Proposers Employee Requirements .................................................................... 47

    9.0 Warranty ............................................................................................................... 47

    10.0 Billing and Invoicing ............................................................................................ 48

    11.0 Insurance and Legal Requirements This Section left Blank. .............................. 48

    11.1 Insurance Requirements .................................................................................... 48

    11.2 Current Litigation ................................................................................................ 49

    11.2.1 ADA Requirements ...................................................................................... 49

    12.0 Contract This Section left Blank. ........................................................................ 50

    12.1 General ............................................................................................................... 50

    12.2 Contract Language ............................................................................................. 51

    Sample 2 Supplemental Precinct roster file layout ..................................................... 61

  • St.LouisCountyRFP2013-12-04-BE (ELECTRONIC POLL BOOKS) Page 5

    REQUEST FOR PROPOSALS

    2013-12-04-BE (ELECTRONIC POLL BOOKS)

    1.0 Introduction The St. Louis County Board of Elections (BOE) is requesting proposals on hardware, software and support data m

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