St Aidan’s Church of England High School

Data Officer

15 hours per week (term time only)Band 7 £6,486

St Aidan’s requires a Data Officer to assist and work under the direction of the Data Manager. Ideally, you will have good administrative skills, computer literacy and be highly efficient and organised.

Job Description1. Import and export data from external systems (eg online)

a. Prepare data for initial import and setup of external systemsb. Export of data from external systems and preparation/processingc. Requirements planning and organisation of external systems

2. Data processing (eg. using Excel)a. Ensuring the integrity of data processing mechanismsb. Preparing data ready for processingc. Performing calculations and analyses of datad. Filtering required data, exporting and collating related data

3. Re-purposing of dataa. Preparing data for presentation/reporting for a variety of purposesb. Transferring data between systems, including editing and aliasing

datac. Collating data from various systems according to user requirements

i. Overview of existing data structures (what is where?)4. Maintenance of SIMS reporting and assessment structures

a. Assessment manageri. Aspects, templates, individual reportsii. Marksheet setup and maintenanceiii. Import of data to required aspects, linked to templatesiv. Monitoring of assessment schedules across the year

b. Reportingi. Parental reporting; scheduling and implementationii. Design and processing of SIMS ‘reports’ (for data export)

c. Timetablingi. Set up and amending of teaching groups ii. Room changes

5. Communication with staffa. Preparing and publishing assessment timetables, memos and

remindersb. Point of contact with data managers in departments regarding

assessment, reporting and data requirementsc. Liaison with staff regarding assessments, in order to facilitate their

collection and assure quality

Person Specification Good communication skills with whole-school staff Knowledge of good working practice with regard to Information Security Attention to detail and maintenance of data integrity Scheduling experience, ability to organise deadlines etc Maintain efficient records and keep line managers informed Ability to use online systems with good effect

o Managing secure passwordso Records of system requirements and supporto Import and export of data from online systemso Preparation of data using appropriate fields, including ID fields

Sound knowledge of Excelo Data handling expertise, organising data into fields and recordso Understanding of ID/Key fields, aliasing and linking datao Sorting, filtering, grouping and related analyseso Data checking routines, matching functions, data cleaning and

identifying anomalieso Formulaeo Formatting, including conditional formattingo Production of charts and graphs

SIMS expertise (desirable but not essential)o Knowledge of timetable structure, relating to marksheets required

etc Setup and maintenance of Marksheets and templates for

reportingo Import and export of data

Preparation of data to online systems in Excel prior to import Data in – import from spreadsheet CTF import of assessment data Design of reports for export of data, eg to Excel