8/6/2019 Sstms User Guide v1

1/17

Work Flow Process Upon Releasing Transport Request In ERMS

1. Maintain approver group id and email address in custom table T9B32 in bothDEV and TCC use transaction code SM30

Click button to enter the values

2. Release Transport Request in DEV using transaction code SE09/SE10

8/6/2019 Sstms User Guide v1

2/17

Case: Without Notify Approver

a. Release the TR

b. Below pop up window is displayed

c. Click on search help button and listing of the approver group id is

displayed

8/6/2019 Sstms User Guide v1

3/17

d. If choose invalid entry of the approver group id, below error message will bedisplayed.

Eg: Approver Group ID = 03

Below error message is displayed

If click on button , the TR is not release and message will bedisplayed on bottom of the screen.

Note: The TR only can be released if enter valid approver group idwhich is maintained in custom table T9B32

8/6/2019 Sstms User Guide v1

4/17

e. Choose the valid entry and click on button

The TR is released and will get below screen

Below message is displayed on below of the screen

3. Release Transport Request in DEV using transaction code SE09/SE10

8/6/2019 Sstms User Guide v1

5/17

Case: With Notify Approver

a. Release the TR

b. Below pop up window is displayed

c. Click on search help button and listing of the approver group id isdisplayed

8/6/2019 Sstms User Guide v1

6/17

d. Tick check box Notify Approver. Button and button

are automatically enabled.

e. Option Additional TR

This button is to allow user notify approver to approve more than 1 transportrequest if any

If there is only 1 transport request pending for approval under the approvergroup id and the owner, below warning message is displayed and user is notallow to proceed.

Otherwise, below screen is displayed.

8/6/2019 Sstms User Guide v1

7/17

Tick which TR that needs to be notified to the approver and enter the

sequence number ( 1-99 ) of the TR as well if any. Otherwise, leave it blank.

Click on button if you confirm the TR or click on button tocancel the process.

f. Option Add Comments

This button is to allow user put extra comments on the email body if any upto 3 lines

Sample comments:

8/6/2019 Sstms User Guide v1

8/17

Click on button is confirm with the changes or click on button

to cancel. If cancel, there will be no comments put in the emailsbody.

g. Below pop up window is displayed and click on button to proceed.

If the selected approver group id doesnt have email address, below messageis displayed.

The TR cannot be released unless the email address is maintained or uncheckthe check box Notify Approver.

h. If there is no error display, the TR is released and below screen is displayed

8/6/2019 Sstms User Guide v1

9/17

Below message is displayed on below of the screen to notify that the emailhas been sent to the selected approver group id.

i. Below is the email that sent To the all approver under the same approvergroup id and CC the requestor

4. List of files captured in directory /usr/sap/trans/bin/zbstms which is stored textfiles that involved in the workflow

Store all the transport requests that has been released:erms_master_pending_tr.txt

8/6/2019 Sstms User Guide v1

10/17

5. Approver transport the TRa. Login to staging

b. Go to transaction code ZBSTMS

i. Below list is automatically displayed shows that list of TR needs to betransported to TCC by the approver

8/6/2019 Sstms User Guide v1

11/17

ii. Tick which TR that wants to be transported and click on button

Note: Basically the program will set the requestors email address by using theTRs owner.Eg:Owner = 28425

Email address = 10028425@tnb.com.my

But there is case whereby the TRs owner is not TNBs staff eg:Consultant/Vendor, therefore the approver must maintain manually the

requestors email address first before click on button

Click on button to maintain the requestors email address up to 3 emailaddress

Sample requestors email address entered

mailto:10028425@tnb.com.mymailto:10028425@tnb.com.my

8/6/2019 Sstms User Guide v1

12/17

Click on button to proceed or button to cancel the process.

Click on button and below confirmation box is displayed.

If click on button Yes, the TR is transported to TCC and email is automaticallysent

iii. Below is the email sent out after the TR transported to TCC To therequestor and CC the approver

8/6/2019 Sstms User Guide v1

13/17

iv. Below are the list of file that has been updated during the transportingprocess in directory /usr/sap/trans/bin/zbstms

1. erms_complete_tr.txt store all the TR has been transported to TCC onthat day

2. erms_master_complete_tr.txt store all the TR has been transported to

TCC

v. Run again transaction code ZBSTMS.The TR that has been transported to TCC before is not in the list

anymore.

6. Approver Re-transport TR.a. Run transaction code ZBSTMS

b. Click on button

8/6/2019 Sstms User Guide v1

14/17

c. Below screen is displayed. Enter the TR number.

The program will check the TR number against TR list in fileerms_master_complete_tr.txt in directory /usr/sap/trans/bin/zbstms. If the TRdoesnt exist, below error message will be displayed.

Enter the valid TR number

8/6/2019 Sstms User Guide v1

15/17

Press Enter and details of the TR will be displayed on the screen as shown below.If you have more than 1 TR to re-transport, enter the other TR number on thenext line and press Enter.

If there is sequence of the TR, enter the sequence number from 1-99. Theprogram will re-transport the TR based on the sequence number given.Otherwise, it will re-transport based on the TR entered on the screen.

Click on button to re-transport the entered TR. Otherwise, click on

button to cancel the process.

If you click on button , below message will be displayed on bottom of thescreen which means the TR is being transporting.

Once done, the TR number will be inserted on the screen as shown below andemail is automatically sent out.

Email is sent out To the requestor and CC to the approver

8/6/2019 Sstms User Guide v1

16/17

d. If try to re-transport TR that already in the screen list as shown below, errormessage will be displayed.

Additional program

Program: ZEBSH002Purpose: To clean up master pending TR in directory /usr/sap/trans/bin/zbstms

Process:1. Get file erms_master_pending_tr.txt2. Get file erms_complete_tr.txt3. Delete TR in file erms_master_pending_tr.txt if TR number exist in file

erms_complete_tr.txt

4. Delete file erms_complete_tr.txt

8/6/2019 Sstms User Guide v1

17/17

Note: This program must be scheduled at midnight everyday in DEV. Thisprogram doesnt have to transport to TCC.