spunite17 caveman project management for agile - scrum - kanban teams with office 365
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Caveman Project Management for SCRUM/Kanban/Agile Teams with Office 365Eric Eaton
Consulting Lead, VisualSP
AgileManifesto.org:
We have come to value:
• Individuals and interactions over processes and tools• Working software over comprehensive documentation• Customer collaboration over contract negotiation• Responding to change over following a plan
That is, while there is value in the items on the right, we value the items on the left more.
Agile comes in various flavors
Example 1: KanbanThe ultimate in simplicity
• The Starbucks model –• Line up the cups in the
order received• VIPs can be promoted to
the front of the line• The barista just grabs the
next one in line and keeps going
Agile comes in various flavors
Example 2: SCRUM
• Structured into time boxes (sprints)
• Every sprint has its own planning and scope / work commitments
• Each sprint results in a shippable product
The ideal agile tool
Perfect, why?
• Simple, visual, no learning curve
• There is no executive approval needed to buy Post-it notes
• Easy to improvise for any special needs
Well, almost the ideal agile tool
The only real problems?
• The team gets spread across different locations
• Teams need a way to do some analysis across sprints / iterations
• Who doesn’t love an Excel spread-mart?
What we usually roll out
Enterprise PM software
• Difficult to learn
• Distracting to work with
• Eats time
• Creates headaches
• Fulfills a function the team doesn’t usually need, or even want to do
What we usually roll out
http://www.agileadvice.com/2016/03/03/agilemanagement/the-perfect-agile-tool-12-key-features/
You don’t have to do things the hard way…
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9 out of 10 cavemen prefer MS Planner
• Agile board
• Simple, intuitive
• Basic metadata
• OneNote for documentation
• Teams for communication
• SP for collaboration
MS Planner Demofor Kanban and simple SCRUM scenarios
(20 mins)
15
What’s not to like?
Reporting• Burndown chart
• Sprint to sprint (velocity)
• Release planning
• Flow of work analysis
30
Office 365 offers other services that can fill those gapsPowerApps / Flow
• No-code UI designer and WF automation
• Mobile friendly
• Cross service / platform boundaries
• Free-mium licensing
Power BI
• Advanced reporting and visualizations
• Team workspace
• Cross service / platform boundaries
• Free-mium licensing
PowerApps / Flow DemoCopying data out of Planner for reporting purposes
(30 mins)
33
Office 365 – the quintessential caveman tool• Simple, flexible applications that fill a clear need
and work together easily
• More advanced applications that allow you to creatively fill gaps and stitch apps together
• Your organization probably already owns it
• Caveman tools help lead to quick wins, and user adoption
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User adoption doesn’t happen by accident
4 Tenets to User Adoption:
1. Simple, common sense governance with a purpose
2. Simple adoption metrics
3. Simple, visible solutions to real-life problems (with a large audience)
4. Help that is actually helpful to users
You only need to keep doing these 4 things as long
as user adoption is still important to you
As soon as you stop – the trend starts to drop
How do you do Adoption as a Service?
• You need ongoing resources dedicated to adoption-related activities
• You need to keep these resources focused on their tasks
You can do this. We know how to help.
Ask for a free caveman adoption health-check
• 4 tenets Caveman Adoption Scorecard
• A plan for how we can help