spsbe2012 patrick sledz_metadataexplained
DESCRIPTION
You have heard of metadata and taxonomy but don’t really understand what it is or what the benefits are? Or you have a hard time explaining metadata to your end-users?When you have to define your site information architecture, you need to know some important things before you start.This session will explain what metadata actually is, what taxonomy is and how it will make your search for information easier by implementing it correctly on your SharePoint site. You will also see some tools and techniques to identify and capture the metadata and how to assign the correct metadata.TRANSCRIPT
Patrick Sledz
Metadata Explained
#SPSBE
#SPSBE05
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Agenda• What is metadata
• How can you explain the concept of metadata to users
• The ‘mother of metadata’ : Taxonomy
WHAT IS METADATA?
SHOPPINGLIST• Alsace Riesling wine from the vintager Backert
• Canned Tomatoes (800gr) (cubes)
• Next assigment was MUSIC
According to AmazonProduct Details Audio CD (September 24, 1991)Original Release Date: September 24, 1991Number of Discs: 1Label: Geffen RecordsASIN: B000003TA4
According to iTunes:
According my cleaning lady:
BLUE CD
This is how files where “invented”
How most people look at it
Or sometimes this represents
the “files”
Source: http://en.wikipedia.org/wiki/Apple_Lisa
Source: http://en.wikipedia.org/wiki/File:Apple_Lisa_Office_System_3.1.png
STRUCTURE AND LABELED! GREAT
Findability
FindabilityInformation policy
FindabilityInformation policyProces
TAXONOMY
TAXONOMY
TAXONOMY• (from Greek: τάξις taxis "arrangement" and Greek: νομία nomia "method“
TAXONOMY• (from Greek: τάξις taxis "arrangement" and Greek: νομία nomia "method“
• Oldest profession (arguably)
TAXONOMY• (from Greek: τάξις taxis "arrangement" and Greek: νομία nomia "method“
• Oldest profession (arguably)
• Carolus Linnaeus (1707-78).
Animals
Invertebrates Vertebrates
Mammels Fish
Bony fish
Ray finned fish
perch-like
Damselfish
Hypsypops
H. rubicundus
Amphibians Reptiles Birds
Animals
Invertebrates Vertebrates
Mammels Fish
Bony fish
Ray finned fish
perch-like
Damselfish
Hypsypops
H. rubicundus
Amphibians Reptiles Birds
Kingdom
Class
Animals
Invertebrates Vertebrates
Mammels Fish
Bony fish
Ray finned fish
perch-like
Damselfish
Hypsypops
H. rubicundus
Amphibians Reptiles Birds
Kingdom
Class
Order
Animals
Invertebrates Vertebrates
Mammels Fish
Bony fish
Ray finned fish
perch-like
Damselfish
Hypsypops
H. rubicundus
Amphibians Reptiles Birds
Kingdom
Class
Order
Family
Animals
Invertebrates Vertebrates
Mammels Fish
Bony fish
Ray finned fish
perch-like
Damselfish
Hypsypops
H. rubicundus
Amphibians Reptiles Birds
Kingdom
Class
Order
Family
Genus
Animals
Invertebrates Vertebrates
Mammels Fish
Bony fish
Ray finned fish
perch-like
Damselfish
Hypsypops
H. rubicundus
Amphibians Reptiles Birds
Kingdom
Class
Order
Family
Genus
Species
HYPSYPOPS RUBICUNDUS
As we’ve already seen: This always works out great
Shared Drive Zoo X:
Production Sales & Marketing
Marketing
Commercial Industrial Government Healthcare
Doctors Labs Hospitals
Private Public
Large
Urban
Not Associated University
Rural
Medium Small
Clinics Mobile
Sales Web Design Newsletter Social
Shared Drive Zoo X:
Production Sales & Marketing
Marketing
Major Hospitals Commercial Industrial Government Healthcare
Labs Hospitals
Private Public
Large
Urban
Not Associated University
Rural
Medium Small
Clinics Mobile Colleges
Big Small
Sales Web Design Newsletter Social
MANAGED METADATA
FOLDERS
FOLDERS ARE GOOD
FOLDERS ARE EVIL
FOLDERS ARE OK TO USE WHEN
Security Alerts
User adoption
BUT IN SP2010• Documents can get metadata based on the folder they are stored. (Location Based
Metadata)
• There is a content organizer (using the Drop off folder)
• Document sets
GOOD
OR
BAD
Make the distinction
CONTRIBUTORS
CONSUMERS (READERS)
CONTRIBUTORS
• Easy to browse to a folder to upload content• Use “Column Default Value settings”
CONSUMERS (READERS)• Use views
• Show items with metadata based views
• Don’t show folders
TANGIBLE
SUMMARY• Do you understand Metadata better?
• Wil you be able to explain these concepts and benifits to users and stakeholders?
CREDITS• Ruven Gotz: http://spinsiders.com/ruveng/
• http://www.flickr.com/photos/kawa0711
• http://www.flickr.com/photos/chiperoni
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