spring 2014. wave training – spring 2014 data pipeline data quality data use data support student...
TRANSCRIPT
Spring 2014
Wave Training – Spring 2014
Student Information Office
• Spring Reporting Timeline
• Recap of Fall Reports
• Ed Fi Pilot Update
• Wave Recommendations for success
• Important Extras
Wave Training – Spring 2014
Wave Training – Spring 2014
Report Open Due Date
Drop Out Report Currently Open Quarterly
Grades 3 – 8 Precode January 6, 2014 February 6, 2014
Historical Adjusted Graduation Cohort
February 3, 2014 May 28, 2014
TLE Roster Verification Beginning of March Early June
RSA End-of-Year Report May 2014 May/August 2014
Annual Statistical Report May/End of School Two weeks after the last day of school
SMART Report Beginning of May July 3, 2014
Advanced Coursework April 1, 2014 July 3, 2014
Post Code (Assessment Correction Window)
June 4, 2014 July 3, 2014
A-F Calculations Review August 4, 2014 August 22, 2014
Spring Reporting Timeline
Wave Training – Spring 2014
Dropout Report
• Purpose• What has changed?• FAQ’s• Best Practices/Need to Know• Walkthrough
Data Use
Wave Training – Spring 2014
Dropout Report
• Purpose• Required Legislatively• A tool to help recover dropouts
• What has changed?• FAQ’s• Best Practices/Need to Know• Walkthrough
Wave Training – Spring 2014
Dropout Report
• Purpose• What has changed?
• On the Wave Website• Prepopulated daily
• FAQ’s• Best Practices/Need to Know• Walkthrough
Wave Training – Spring 2014
Dropout Report
• Purpose• What has changed?• FAQ’s
• Q: Student is missing from the report• A: Check the Find Missing Students• A: Check the age of the student (over 18?)• A: Did they reenter your site during the quarter?• Q: Student is on the Report – needs to be removed• A: Change the exit code for the student• A: Does it already show a reentry – not a dropout
• Best Practices/Need to Know• Walkthrough
Wave Training – Spring 2014
Dropout Report
• Purpose• What has changed?• FAQ’s• Best Practices/Need to Know
• Exit Codes: 1927, 1931, 3502, 3500, 1928• Quarter 4 will be different than 1, 2 & 3
• Walkthrough
Wave Training – Spring 2014
Dropout Report
Wave Training – Spring 2014
Dropout Report
Wave Training – Spring 2014
Dropout Report
Wave Training – Spring 2014
Dropout Report
Wave Training – Spring 2014
Dropout Report
• 1927 – Discontinued Schooling (Drop Out)
• 1931 – Not enrolled, unknown status• 3502 – Not enrolled, eligible to return• 3500 – Enrolled in an adult education or
training program• 1928 – Completed Grade 12, but did not
meet all graduation requirements
Wave Training – Spring 2014
Dropout Report
• Birth Date – 19 years olds will not be on the report unless they turned 19 after they dropped out during the quarter.
• Reentry during the same quarter to the same school/district is not a dropout. (same school is removed from the report)
Wave Training – Spring 2014
Dropout Report
• Reentry Date• Reentry School/District/Site• Reentry Last, First, Middle Name, Birth
Date
Wave Training – Spring 2014
Dropout Report
Quarter 1 – Opens In December or SoonerQuarter 2 – Opens January 2 or after Certifying Quarter 1Quarter 3 – Opens March 2 or after Certifying Quarter 2Quarter 4 – Opens July 2 or after Certifying Quarter 3
• Quarter 1 – 3 – Fully Pre-populated without the ability to Edit
• Quarter 4 – Ability to Add/Edit Students and also Add/Edit Reentry information
Quarter 4Oct. 1 – Sep 30
Quarter 3Oct. 1 – Jun 30
Quarter 2Oct. 1 – Mar 31
Wave Training – Spring 2014
Dropout Report
Quarter 1Oct. 1 – Dec. 31
Quarter 4Oct. 1 – Sep 30
Quarter 3Oct. 1 – Jun 30
Quarter 2Oct. 1 – Mar 31
Wave Training – Spring 2014
Dropout Report
Quarter 1Oct. 1 – Dec. 31
Quarter 4Aug 1 – Sep 30
Wave Training – Spring 2014
Dropout Report
Questions
Wave Training – Spring 2014
Report Open Due Date
Drop Out Report Currently Open Quarterly
Grades 3 – 8 Precode January 6, 2014 February 6, 2014
Historical Adjusted Graduation Cohort
February 3, 2014 May 28, 2014
TLE Roster Verification Beginning of March Early June
RSA End-of-Year Report May 2014 May/August 2014
Annual Statistical Report May/End of School Two weeks after the last day of school
SMART Report Beginning of May July 3, 2014
Advanced Coursework April 1, 2014 July 3, 2014
Post Code (Assessment Correction Window)
June 4, 2014 July 3, 2014
A-F Calculations Review August 4, 2014 August 22, 2014
Spring Reporting Timeline
Wave Training – Spring 2014
Grades 3 – 8 Precode
• Purpose• What has changed?• FAQ’s• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
Grades 3 – 8 Precode
• Purpose• Order testing materials (count of students)• Clean Data
• What has changed?• FAQ’s• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
Grades 3 – 8 Precode
• Purpose• What has changed?
• OMAAP Removed• No other significant changes
• FAQ’s• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
Grades 3 – 8 Precode
• Purpose• What has changed?• FAQ’s
• Q: How do I mark OAAP, OCCT Paper, etc. • A: The student must first be indicated as ELL or
IEP in your local SIS • Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
Grades 3 – 8 Precode
• Purpose• What has changed?• FAQ’s• Best Practices/Need to Know
• Don’t forget to mark OAAP, OCCT Paper, Large Print.
• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
Grades 3 – 8 Precode
Wave Training – Spring 2014
Grades 3 – 8 Precode
Wave Training – Spring 2014
Grades 3 – 8 Precode
Wave Training – Spring 2014
Grades 3 – 8 Precode
Wave Training – Spring 2014
Grades 3 – 8 Precode
Wave Training – Spring 2014
Grades 3 – 8 Precode
• Purpose• What has changed?• FAQ’s• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
Grades 3 – 8 Precode
Questions
Wave Training – Spring 2014
Report Open Due Date
Drop Out Report Currently Open Quarterly
Grades 3 – 8 Precode January 6, 2014 February 6, 2014
Historical Adjusted Graduation Cohort
February 3, 2014 May 28, 2014
TLE Roster Verification Beginning of March Early June
RSA End-of-Year Report May 2014 May/August 2014
Annual Statistical Report May/End of School Two weeks after the last day of school
SMART Report Beginning of May July 3, 2014
Advanced Coursework April 1, 2014 July 3, 2014
Post Code (Assessment Correction Window)
June 4, 2014 July 3, 2014
A-F Calculations Review August 4, 2014 August 22, 2014
Spring Reporting Timeline
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
• Purpose• A review of a compilation of four years of data• Required Federally• This is the Graduation Rate for the A-F Report Card
Bonus Points• What has changed?• FAQ’s• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
• Purpose• What has changed?
• Dataset should be cleaner to start with (Comprehensive Exit Report, SMART Report, Dropout Report, October 1 Consolidated)
• Still have the ability to modify the data as needed to correct it on screen
• FAQ’s• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
• Purpose• What has changed?• FAQ’s
• Determining a Cohort Year• Understanding the “Exit” of the student
• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
FY2012 – 8th Grade
FY2013 – 9th Grade+ = FY2016
FY2012 – 8th Grade
FY2013 – 8th Grade+ =
Not Yet Determined
FY2011 8th
Grade + = FY2015FY2012
9th Grade
FY2013 9th
Grade+
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
• Graduated• Exited to another Diploma Issuing School• Dropped Out• Emigrated• Died• Exited to a Non-Diploma Issuing School or Institution• Exited to Homeschooling• Exited – Received their GED• Exited – Reached the Maximum Age for Services• Exited – Suspension• Exited – Completed IEP, but did not receive a diploma• Finished Out the Year ***• Exited – Over Compulsory Age• Permanently Incapacitated
• Never Enrolled
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
Cohort Year 1 - 2010
Cohort Year 2 - 2011
Cohort Year 3 - 2012
Cohort Year 4 - 2013
Student Enters 9th Grade
School A
School A – Dropout
School B
It’s all about the Cumulative Four Year Record
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
• Graduated• Exited to another Diploma Issuing School• Dropped Out• Emigrated• Died• Exited to a Non-Diploma Issuing School or Institution• Exited to Homeschooling• Exited – Received their GED• Exited – Reached the Maximum Age for Services• Exited – Suspension• Exited – Completed IEP, but did not receive a diploma• Finished Out the Year ***• Exited – Over Compulsory Age• Permanently Incapacitated
• Never Enrolled
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
• Purpose• What has changed?• FAQ’s• Best Practices/Need to Know
• Focus on the FY2013 Cohort Group. Only student with a Cohort Class of 2013 will be used.
• Step through it a category at a time• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
1. Are all of my FY2013 graduates listed on here as graduates?2. Check the rest of the Cohort Class of 2013 records to make sure their
cohort year is correct. Modify if not.3. Check the Dropouts – this list will contain dropouts from last year and
multiple years leading up to 2013. Focus on Cohort Class of 2013. Is the last known status still dropout as of the end of the FY2013 (2012-2013) school year. You can modify these codes still if you know of a different status.
4. Check the remaining students (Again Focus on Cohort Class Of 2013). Check their exit codes.
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
• Purpose• What has changed?• FAQ’s• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
Historical Adjusted Graduation Cohort
Questions
Wave Training – Spring 2014
Report Open Due Date
Drop Out Report Currently Open Quarterly
Grades 3 – 8 Precode January 6, 2014 February 6, 2014
Historical Adjusted Graduation Cohort
February 3, 2014 May 28, 2014
TLE Roster Verification Beginning of March Early June
RSA End-of-Year Report May 2014 May/August 2014
Annual Statistical Report May/End of School Two weeks after the last day of school
SMART Report Beginning of May July 3, 2014
Advanced Coursework April 1, 2014 July 3, 2014
Post Code (Assessment Correction Window)
June 4, 2014 July 3, 2014
A-F Calculations Review August 4, 2014 August 22, 2014
Spring Reporting Timeline
Wave Training – Spring 2014
TLE Roster Verification Pilot II
• Purpose• To capture the Student to Teacher Link for TLE
• What has changed?• FAQ’s• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Data Use
Wave Training – Spring 2014
TLE Roster Verification Pilot II• Purpose• What has changed?
• New “ahead of time” application to prepare and review teacher/student/course information – for data people
• School Personnel Report used to set up teacher accounts
• Single Sign On will manage accounts entirely• All Grades and All Subjects
• FAQ’s• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
TLE Roster Verification Pilot II
• Purpose• What has changed?• FAQ’s
• Q: What participation is required?• A: Every teacher/school is required to participate.**
• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
TLE Roster Verification Pilot II
• Purpose• What has changed?• FAQ’s• Best Practices/Need to Know
• Two applications: • TLE Roster Verification Import• Battelle for Kids
• “Data People” will access the TLE Roster Verification Import – Teachers will NOT.
• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
TLE Roster Verification Pilot II
Wave Training – Spring 2014
TLE Roster Verification Pilot II
Wave Training – Spring 2014
TLE Roster Verification Pilot II
• Course Name/Course Code/Subject Area• Teacher• Period Information
Wave Training – Spring 2014
TLE Roster Verification Pilot II
Wave Training – Spring 2014
TLE Roster Verification Pilot II
Elementary Schools vs. Middle and High Schools
Wave Training – Spring 2014
TLE Roster Verification Pilot II
• Use the Wave Data AS IS• Use the Wave Data and Edit Record by Record• Scrap the Wave Data and Import Your Own Data File
• March 28 – Last day to modify in the TLE Roster Verification Import Application
• March 31 – Data is moved to Battelle for Kids• April (TBA) – Battelle for Kids is open for editing
Wave Training – Spring 2014
TLE Roster Verification Pilot II
Wave Training – Spring 2014
TLE Roster Verification Pilot II
Wave Training – Spring 2014
TLE Roster Verification Pilot II
Wave Training – Spring 2014
TLE Roster Verification Pilot II
Wave Training – Spring 2014
TLE Roster Verification Pilot II
Wave Training – Spring 2014
TLE Roster Verification Pilot II
Wave Training – Spring 2014
TLE Roster Verification Pilot II
Wave Training – Spring 2014
TLE Roster Verification Pilot II
Wave Training – Spring 2014
TLE Roster Verification Pilot II
Wave Training – Spring 2014
TLE Roster Verification Pilot II
Wave Training – Spring 2014
TLE Roster Verification Pilot II
Wave Training – Spring 2014
TLE Roster Verification Pilot II
Wave Training – Spring 2014
TLE Roster Verification Pilot II
Wave Training – Spring 2014
TLE Roster Verification Pilot II
Wave Training – Spring 2014
TLE Roster Verification Pilot II
• Purpose• What has changed?• FAQ’s• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
January – March 2014•Mandatory roster verification will be completed by ALL teachers to link teachers to students per SB 426.
Battelle for Kids Administrator Training•Feb. 24, 1:00 – 2:30 p.m.•Feb. 25, 9:00 – 10:30 a.m.•Feb. 26, 3:00 – 4:30 p.m.•Feb. 27, 11:00 a.m. – 12:30 p.m.•Feb. 28, 9:00 – 10:30 a.m.•Register https://oksdetraining.webex.com
TLE Roster Verification Pilot II
Wave Training – Spring 2014
January – March 2014 cont.
•Administrators will train teachers on Roster Verification.
TLE Roster Verification Pilot II
Wave Training – Spring 2014
TLE Roster Verification Pilot II
• All teachers complete roster verification• Links teachers to students and amount of time
teachers were responsible for instruction• Used for Value-Added Measure (VAM) for tested
grades and subjects• Used for Student Academic Growth for non-
tested grades and subjects (SAG/NTGS)
• TLE dashboard pilot
April – June 2014
Wave Training – Spring 2014
TLE Roster Verification Pilot II
April – June 2014
•VAM (Value-Added Measure) • 35% of evaluation• Teachers of tested subjects• Training videoconferences for administrators
• March 31st, 1:00 – 3:00 p.m.• April 1st, 2nd , and 3rd, 1:00 – 3:00 p.m.• Register
http://www.eventbrite.com/o/videoconferenceevents-5593175065
Wave Training – Spring 2014
TLE Roster Verification Pilot II
August 2014
•Administrators will train teachers on VAM in August
Wave Training – Spring 2014
Questions on TLE
Contact:Dr. Jenyfer GlissonExecutive Director of Teacher and LeaderEffectiveness(405) [email protected]
TLE Roster Verification Pilot II
Wave Training – Spring 2014
Report Open Due Date
Drop Out Report Currently Open Quarterly
Grades 3 – 8 Precode January 6, 2014 February 6, 2014
Historical Adjusted Graduation Cohort
February 3, 2014 May 28, 2014
TLE Roster Verification Beginning of March Early June
RSA End-of-Year Report May 2014 May/August 2014
Annual Statistical Report May/End of School Two weeks after the last day of school
SMART Report Beginning of May July 3, 2014
Advanced Coursework April 1, 2014 July 3, 2014
Post Code (Assessment Correction Window)
June 4, 2014 July 3, 2014
A-F Calculations Review August 4, 2014 August 22, 2014
Spring Reporting Timeline
Wave Training – Spring 2014
RSA (Reading Sufficiency Act
March - April 2014
•Summer Academy Reading Program (SARP) report due (if applicable)
3/17/14 – 4/4/14.
Wave Training – Spring 2014
RSA (Reading Sufficiency Act
May 2014
•CTB posts 3rd grade reading scores.•Districts determine which students will attend Summer Academy Reading. Program (SARP) and provide other plans to help students be eligible for MID-YEAR promotion.•Districts give alternative tests for promotion from 5/9/14 – start of next academic year.
Wave Training – Spring 2014
RSA (Reading Sufficiency Act
May - August 2014
•Districts complete preliminary RSA End-of-Year Report by 5/30/14.•Summer Academy Reading Program (SARP).
Districts may provide SARP from the last day of school until prior to the beginning of the school year.
•Districts complete FINAL End-of-Year Report after completion of SARP (if applicable). 5/30/14 – 8/29/14
Wave Training – Spring 2014
RSA (Reading Sufficiency Act
Questions on RSA
Contact:Michele SpragueDirector of Reading/Literacy(405) [email protected]
Wave Training – Spring 2014
Report Open Due Date
Drop Out Report Currently Open Quarterly
Grades 3 – 8 Precode January 6, 2014 February 6, 2014
Historical Adjusted Graduation Cohort
February 3, 2014 May 28, 2014
TLE Roster Verification Beginning of March Early June
RSA End-of-Year Report May 2014 May/August 2014
Annual Statistical Report May/End of School Two weeks after the last day of school
SMART Report Beginning of May July 3, 2014
Advanced Coursework April 1, 2014 July 3, 2014
Post Code (Assessment Correction Window)
June 4, 2014 July 3, 2014
A-F Calculations Review August 4, 2014 August 22, 2014
Spring Reporting Timeline
Wave Training – Spring 2014
Annual Statistical Report
• Purpose• What has changed?• FAQ’s• Best Practices/Need to Know• Walkthrough
Wave Training – Spring 2014
Annual Statistical Report
• Purpose• To capture the Membership and Attendance Data
for State Aid• Attendance is used in A-F Bonus Points
• What has changed?• FAQ’s• Best Practices/Need to Know• Walkthrough
Wave Training – Spring 2014
Annual Statistical Report
• Purpose• What has changed?
• No changes• FAQ’s• Best Practices/Need to Know• Walkthrough
Wave Training – Spring 2014
Annual Statistical Report
• Purpose• What has changed?• FAQ’s
• Q: Cannot enter Membership/Attendance Data• A: The Superintendent Must enter Days Taught
and Professional Days before the report can be edited.
• Best Practices/Need to Know• Walkthrough
Wave Training – Spring 2014
Annual Statistical Report
• Purpose• What has changed?• FAQ’s• Best Practices/Need to Know
• Compare Previous ASR and Current ASR and see if they are close.
• Walkthrough
Wave Training – Spring 2014
Annual Statistical Report
Wave Training – Spring 2014
Annual Statistical Report
Wave Training – Spring 2014
Annual Statistical Report
Wave Training – Spring 2014
Annual Statistical Report
Wave Training – Spring 2014
Annual Statistical Report
Questions
Wave Training – Spring 2014
Report Open Due Date
Drop Out Report Currently Open Quarterly
Grades 3 – 8 Precode January 6, 2014 February 6, 2014
Historical Adjusted Graduation Cohort
February 3, 2014 May 28, 2014
TLE Roster Verification Beginning of March Early June
RSA End-of-Year Report May 2014 May/August 2014
Annual Statistical Report May/End of School Two weeks after the last day of school
SMART Report Beginning of May July 3, 2014
Advanced Coursework April 1, 2014 July 3, 2014
Post Code (Assessment Correction Window)
June 4, 2014 July 3, 2014
A-F Calculations Review August 4, 2014 August 22, 2014
Spring Reporting Timeline
Wave Training – Spring 2014
SMART Report
• Purpose• What has changed?• FAQ’s• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Data Use
Wave Training – Spring 2014
SMART Report
• Purpose• The rest of the students• Establishing a cohort• Future Reporting (e.g. Homeless)
• What has changed?• FAQ’s• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
SMART Report
• Purpose• What has changed?
• No changes• FAQ’s• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
SMART Report
• Purpose• What has changed?• FAQ’s• Best Practices/Need to Know
• Make a list of every student who attended your school this year.
• Subtract all of the students who are on the October 1 Consolidated Report
• The remaining students must be on your SMART Report
• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
SMART Report
Wave Training – Spring 2014
SMART Report
Wave Training – Spring 2014
SMART Report
Wave Training – Spring 2014
SMART Report
Wave Training – Spring 2014
SMART Report
Wave Training – Spring 2014
SMART Report
The SMART Report is a supplement to the October 1 Consolidated Report. The purpose is to ensure all students, their demographic information, and their indicators are reported at least once on either the October 1 Consolidated Report or on the SMART Report for any given school year at each school
Students reported on the October 1 Consolidated Report for your school WILL NOT be reported on the SMART Report.
Students who were NOT reported on your school’s October 1 Consolidated Report WILL be reported on the SMART Report. Note: This will lead to multiple schools in your school district reporting the same student if the student attended more than one school in your district. This is to be expected.
Wave Training – Spring 2014
SMART Report
How to complete this report:•Compile a list of every student educated in your school from your local student information system. •Subtract from that list all students reported on the October 1 Consolidated Report for your school. This data is available using the October 1 Certified Students Report located on the “Reporting Tools” page. •You now have the complete list of students who should be reported on the SMART Report for your school. Make certain that all students who should be reported are on the SMART Report.
Wave Training – Spring 2014
SMART Report
• Review their demographic information (Race, Gender, etc.). Review their Indicators (Migrant, ELL, IEP, etc.) to verify the information is correct.
• Verify all of the data listed in the grid for each student for accuracy at that particular school.
• Make any necessary corrections in your local student information system and wait for the changes to take effect the next morning.
• When all of the data is accurate, the superintendent or principal can confirm the site level report and the superintendent can certify all of the schools once confirmed.
Wave Training – Spring 2014
SMART Report
• Purpose• What has changed?• FAQ’s• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
SMART Report
Questions
Wave Training – Spring 2014
Report Open Due Date
Drop Out Report Currently Open Quarterly
Grades 3 – 8 Precode January 6, 2014 February 6, 2014
Historical Adjusted Graduation Cohort
February 3, 2014 May 28, 2014
TLE Roster Verification Beginning of March Early June
RSA End-of-Year Report May 2014 May/August 2014
Annual Statistical Report May/End of School Two weeks after the last day of school
SMART Report Beginning of May July 3, 2014
Advanced Coursework April 1, 2014 July 3, 2014
Post Code (Assessment Correction Window)
June 4, 2014 July 3, 2014
A-F Calculations Review August 4, 2014 August 22, 2014
Spring Reporting Timeline
Wave Training – Spring 2014
Advanced Coursework
• Purpose• What has changed?• FAQ’s• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Data Use
Wave Training – Spring 2014
Advanced Coursework
• Purpose• A-F Report Card Bonus Points
• What has changed?• FAQ’s• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
Advanced Coursework
• Purpose• What has changed?
• Modifying Data Pull using only StudentSectionMarks Term
• Including “TermGrade” element (447 districts)• Either Wave, Wave + Edit, OR Upload
• FAQ’s• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
Advanced Coursework
Wave Training – Spring 2014
Advanced Coursework
Wave Training – Spring 2014
Advanced Coursework
Wave Training – Spring 2014
Advanced Coursework
• Purpose• What has changed?• FAQ’s
• Q: What determines “Advanced Coursework”• A: The Instructional Level provided or a MS student
taking HS courses.• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
Advanced Coursework
High School OCAS code taken by a middle school student
Instructional Level
Wave Training – Spring 2014
Advanced Coursework
• Purpose• What has changed?• FAQ’s• Best Practices/Need to Know
• Don’t wait until deadline to complete• Prepopulated vs. On Screen Data Entry
• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
Advanced Coursework
Wave Training – Spring 2014
Advanced Coursework
Wave Training – Spring 2014
Advanced Coursework
Wave Training – Spring 2014
Advanced Coursework
Wave Training – Spring 2014
Advanced Coursework
• Purpose• What has changed?• FAQ’s• Best Practices/Need to Know• Walkthrough• Training Opportunities• Deadline
Wave Training – Spring 2014
Advanced Coursework
Questions
Wave Training – Spring 2014
Report Open Due Date
Drop Out Report Currently Open Quarterly
Grades 3 – 8 Precode January 6, 2014 February 6, 2014
Historical Adjusted Graduation Cohort
February 3, 2014 May 28, 2014
TLE Roster Verification Beginning of March Early June
RSA End-of-Year Report May 2014 May/August 2014
Annual Statistical Report May/End of School Two weeks after the last day of school
SMART Report Beginning of May July 3, 2014
Advanced Coursework April 1, 2014 July 3, 2014
Post Code (Assessment Correction Window)
June 4, 2014 July 3, 2014
A-F Calculations Review August 4, 2014 August 22, 2014
Spring Reporting Timeline
Wave Training – Spring 2014
• Purpose• Verify and correct what will be the Final Assessment
Data reported (A-F, Federal Reports, State Reports)• What has changed?• Best Practices/Need to Know• Training Opportunities• Deadline
Assessment Correction Window: Postcode
Data Use
Wave Training – Spring 2014
• Purpose• What has changed?
• NOT in the Wave, but rather in the A-F Application just like last fall. Only one review period.
• Expanding what the correction Wizard can catch – will not catch everything.
• Adding FAY/NFAY calculations using Wave enrollment data
• 2nd time test taker assistance• Best Practices/Need to Know• Training Opportunities• Deadline
Assessment Correction Window: Postcode
Wave Training – Spring 2014
Assessment Correction Window: Postcode
Calculating FAY and NFAY
Definition:
“A full time student shall be considered a "FAY" student if the student,has been continuously enrolled from October 1 of the school year through and including the date of administration of the exam and has not experienced an enrollment lapse of ten (10) or more consecutive days. The FAY determination shall be based on continuous enrollment and shall not be based on attendance determinations.”
Wave Training – Spring 2014
Assessment Correction Window: Postcode
Calculating FAY and NFAY
Definition:
“A full time student shall be considered a "FAY" student if the student,has been continuously enrolled from October 1 of the school year through and including the date of administration of the exam and has not experienced an enrollment lapse of ten (10) or more consecutive days. The FAY determination shall be based on continuous enrollment and shall not be based on attendance determinations.”
NFAY District and NFAY School
Wave Training – Spring 2014
Assessment Correction Window: Postcode
Calculating FAY and NFAY
Student’s Enrollment Information
Calendar Date Information+ = FAY/NFAY
Determination
• No 10 day lapse of enrollment from October 1, 2013 through testing.
• Must be in membership on October 1, 2013.
Wave Training – Spring 2014
Assessment Correction Window: Postcode
Calculating FAY and NFAY:District A, School 1:Entry Date: August 15, 2013Exit Date: April 11, 2013
District B, School 2:Entry Date: April 12, 2013Exit Date: Finished Out the Year
District A: FAYDistrict A, School 1: FAYDistrict B: NFAYDistrict B, School 2: NFAYState: FAY
Wave Training – Spring 2014
Assessment Correction Window: Postcode
Calculating FAY and NFAY:District A, School 1:Entry Date: August 15, 2013Exit Date: April 11, 2013
District A, School 2:Entry Date: April 12, 2013Exit Date: Finished Out the Year
District A: FAYDistrict A, School 1: FAYDistrict A, School 2: NFAYState: FAY
Wave Training – Spring 2014
Assessment Correction Window: Postcode
Calculating FAY and NFAY:District A, School 1:Entry Date: August 15, 2013Exit Date: September 27, 2013Entry Date: October 2, 2013Exit Date: Finished Out the Year
District A: NFAYDistrict A, School 1: NFAYState: NFAY
Wave Training – Spring 2014
Assessment Correction Window: Postcode
Calculating FAY and NFAY:District A, School 1:Entry Date: August 15, 2013Exit Date: September 27, 2013Entry Date: October 2, 2013Exit Date: Finished Out the Year
District A: NFAYDistrict A, School 1: NFAYState: NFAY
• No 10 day lapse of enrollment from October 1, 2013 through April 10, 2014.
• Must be in membership on October 1, 2013.
Wave Training – Spring 2014
Assessment Correction Window: Postcode
Calculating FAY and NFAY:District A, School 1:Entry Date: August 15, 2013Exit Date: December 20, 2013Entry Date: January 8, 2014Exit Date: Finished Out the Year
District A: FAYDistrict A, School 1: FAYState: FAY
Wave Training – Spring 2014
• Purpose• What has changed?• Best Practices/Need to Know• Training Opportunities• Deadline
Assessment Correction Window: Postcode
Wave Training – Spring 2014
• Purpose• What has changed?• Best Practices/Need to Know
• The Correction Wizard will not catch everything – review the data.
• Training Opportunities• Deadline
Assessment Correction Window: Postcode
Wave Training – Spring 2014
• Purpose• What has changed?• Best Practices/Need to Know• Training Opportunities• Deadline
Assessment Correction Window: Postcode
Wave Training – Spring 2014
Assessment Correction Window: Postcode
Questions
Wave Training – Spring 2014
Report Open Due Date
Drop Out Report Currently Open Quarterly
Grades 3 – 8 Precode January 6, 2014 February 6, 2014
Historical Adjusted Graduation Cohort
February 3, 2014 May 28, 2014
TLE Roster Verification Beginning of March Early June
RSA End-of-Year Report May 2014 May/August 2014
Annual Statistical Report May/End of School Two weeks after the last day of school
SMART Report Beginning of May July 3, 2014
Advanced Coursework April 1, 2014 July 3, 2014
Post Code (Assessment Correction Window)
June 4, 2014 July 3, 2014
A-F Calculations Review August 4, 2014 August 22, 2014
Spring Reporting Timeline
• Spring Reporting Timeline
• Recap of Fall Reports
• Ed Fi Pilot Update
• Wave Recommendations for success
• Important Extras
Wave Training – Spring 2014
• October 1 Consolidated Report (100% certified)
• Accreditation Report Grade Grid
• LEP/Immigrant Survey
• Gifted Talented Report
• Comprehensive Exit Report (90% certified)
Wave Training – Spring 2014
Recap of Fall Reports
• Success – Excellent work by School Districts
• Lessons Learned SDE• Confusion around LEP/Immigrant Survey and Codes• Bilingual – needs to be better communicated• Create October 1 Reporting Guide (each vendor,
each report)
• Lessons Learned about Districts• Will certify incorrect data with a deadline – work on
review process• Too many corrections after closing
Wave Training – Spring 2014
Recap of Fall Reports
What to expect next fall
1.Home Language Added to October 1 so that
LEP/Immigrant Survey can be removed.
2.Still investigating Special Education Child Count
3.Graduation counts on Accreditation Report will come
from Comprehensive Exit Report
Wave Training – Spring 2014
Recap of Fall Reports
Wave Training – Spring 2014
Recap of Fall Reports
Questions
• Spring Reporting Timeline
• Recap of Fall Reports
• Ed Fi Pilot Update
• Wave Recommendations for success
• Important Extras
Wave Training – Spring 2014
Wave Training – Spring 2014
Ed Fi Pilot Update
What is Ed Fi?•An educator dashboard tool being developed by the Student Information Office to provide data to administrators, principals, counselors, teachers and other staff at school districts about students and schools to assist in making informed decisions for schools and students.
Ed-Fi Pilot•Career Tech
•Putnam City PS•Francis Tuttle TC
•Choctaw•Durant PS•Choctaw Nation
•Small / Rural•El Reno PS•Prague PS
• Large / Urban• Tulsa PS• CSC Tulsa• Schusterman
Family Foundation
• SDE Divisions• Educator
Effectiveness• School Improvement
Wave Training – Spring 2014
Wave Training – Fall 2013
Ed-Fi Pilot
Wave Training – Fall 2013
Ed-Fi Pilot
Wave Training – Fall 2013
Ed-Fi Pilot
Wave Training – Fall 2013
Ed-Fi Pilot
Wave Training – Fall 2013
Ed-Fi Pilot
Wave Training – Fall 2013
Ed-Fi Pilot
Wave Training – Fall 2013
Ed-Fi Pilot
Ed-Fi Pilot
Wave Training – Spring 2014
Ed-Fi Pilot
Wave Training – Fall 2013
Ed-Fi Pilot
Ed-Fi Pilot
Wave Training – Spring 2014
Ed-Fi Pilot
• Launched in July 2013• Requirements Gathering through October 1, 2013• Phase 1 Dashboard will be installed and ready for pilots
by the end of January, 2014.• Phase II and beyond: additional data, new local pilots
and new dashboards (2014-2015).• Expand to other districts based on local demand in
2015-2016
Wave Training – Spring 2014
• Spring Reporting Timeline
• Recap of Fall Reports
• Ed Fi Pilot Update
• Wave Recommendations for success
• Important Extras
Wave Training – Spring 2014
Wave Training – Spring 2014
Wave Recommendations
1. SIS Vendor Contract – be sure to include the Wave documentation in any contract with an SIS vendor. It is required by law that an SIS is in compliance with this document.
Wave Training – Spring 2014
Wave Recommendations
1. SIS Vendor Contract – be sure to include the Wave documentation in any contract with an SIS vendor. It is required by law that an SIS is in compliance with this document.
2. Wave 101 Videos – If you have not viewed the Wave 101 videos, be sure to do that.
Wave Training – Spring 2014
Wave Recommendations
1. SIS Vendor Contract – be sure to include the Wave documentation in any contract with an SIS vendor. It is required by law that an SIS is in compliance with this document.
2. Wave 101 Videos – If you have not viewed the Wave 101 videos, be sure to do that.
3. My Direct Phone Number – If you know my direct phone number, don’t just share that with other schools – require they at least provide you with gift certificates or some other form of payment. Call Help Desk First.
Wave Training – Spring 2014
Wave Recommendations
1. SIS Vendor Contract – be sure to include the Wave documentation in any contract with an SIS vendor. It is required by law that an SIS is in compliance with this document.
2. Wave 101 Videos – If you have not viewed the Wave 101 videos, be sure to do that.
3. My Direct Phone Number – If you know my direct phone number, don’t just share that with other schools – require they at least provide you with gift certificates or some other form of payment. Call Help Desk First.
4. Identify Data Person at your District/School – Who is checking the Wizards regularly? Daily during major reporting periods. Weekly during slower times.
Wave Training – Spring 2014
Wave Recommendations
1. SIS Vendor Contract – be sure to include the Wave documentation in any contract with an SIS vendor. It is required by law that an SIS is in compliance with this document.
2. Wave 101 Videos – If you have not viewed the Wave 101 videos, be sure to do that.
3. My Direct Phone Number – If you know my direct phone number, don’t just share that with other schools – require they at least provide you with gift certificates or some other form of payment. Call Help Desk First.
4. Identify Data Person at your District/School – Who is checking the Wizards regularly? Daily during major reporting periods. Weekly during slower times.
5. The Wave Front Page And / Or Instructions – If we learn something we feel compelled to let you know ASAP, we will post it.
Wave Training – Spring 2014
Wave Recommendations
Questions
• Spring Reporting Timeline
• Recap of Fall Reports
• Ed Fi Pilot Update
• Wave Recommendations for success
• Important Extras
Wave Training – Spring 2014
Wave Training – Spring 2014
Important Communication
1. Survey Monkey link2. Watch for Training Opportunities (Email/Posted
Online)3. ACE Cumulative Report – future dashboard in ED
FI.
Wave Training – Spring 2014
Important Communication
Questions
Wave Training – Spring 2014
Office of Student Information
John Kraman – [email protected] Brown – [email protected] Pinson – [email protected] Daves – [email protected]
SDE Help Desk405.521.3301