Spreadsheets

Objective 6.01

Demonstrate basic spreadsheet concepts and functions

Designing a Spreadsheet WHAT IS A SPREADSHEET?

Rows and columns of data and formulas Cell - Intersection of a row and column

A B C D

1

2 *CELL

3

ROWS (horizontal)

COLUMNS (vertical)

* CELL ADDRESS = B2

Spreadsheets Perform Mathematical Calculations

Spreadsheet Applications Budgets Checkbook Product prices Payroll Financial statements Profit/loss statements Company bids

Daily Uses of Spreadsheets

Business

School

•School Budgets

•Student Grades

•Payrolls

Personal/Home

•Budget

•Checkbook

•Car loans

•Household Expenses

•Payrolls

•Budgeting

•Investments

•Inventory costs

•Loan Payments

Spreadsheet Input Operations Keyboard or Menu Commands

Mouse Arrow keys Enter

Alternate Input Devices PDA Speech Recognition Tablet PC Virtual Keyboard

Creating a Spreadsheet

Data Types Labels (left default alignment)

Data expressed in words, symbols, dates, or numbers not used in calculations

Thomas JonesJanuary 3Zip code, SS#, telephone number

Values (right default alignment) Data expressed in numbers

150 Formulas

Algebraic format of formulas=A1+B1, =(C4*D10)+A3

Data Types

Label

Value

Formula

Basic Spreadsheet Formulas

Addition =B7+C7 Subtraction =B7-C7 Multiplication =B7*C7 Division =B7/C7

Formulas are used for simple mathematical calculations

Saving

Using Menu File, save as Choose location to save

Name file

Save

Saving Keyboard Commands

Ctrl S (When using for the first time, computer will prompt location and file name

Speech Commands Same procedure as using the menu

Printing

Printing Options – (File, Page Setup)

Portrait – paper taller than wide

Landscape – paper wider than tall

With/without gridlines With/without row and

column headings

Printing Options

Portrait – page longer than wide

Landscape – page wider than long

Printing Options (Continued)

With/without gridlines

With/without row & column headings

Retrieving/EditingRetrieve spreadsheet file to edit through menu

Retrieve using icon

Editing/Insert Row

To insert a row between row 2 and 3, active cell must be in row 3 (row below)

Editing/Insert Column

To insert a column between column A and B, active cell must be in column B (inserts left of column)

Editing/Deleting Row or Column

From menu, select edit, delete or right click mouse and choose delete

Editing/Deleting Row

Select entire row to delete row

Editing/Deleting Column

Select entire column to delete column

Formatting Cell Features

Types of Cell Formatting General Number Currency Percentage Text Comma Date

Formatting Cell Features

Format from the formatting toolbar. OR …

Format from Format Menu

Format from the Format Menu

Formatting Cell Features

Aligning Data

Align Data from the Formatting Toolbar OR …

Aligning Data From the Format Menu

Aligning Data

Aligning Data