spreadsheet journal finance business solutions shaleen batra finance business solutions – user...
TRANSCRIPT
Spreadsheet Journal
Finance Business Solutions
Shaleen BatraFinance Business Solutions – User Support & Training
Agenda
• Overview
• Excel - Setup files
• Excel - Enter Data
• Import Journal
• Edit Journal
• Budget Check and Post
Journals Overview
Manual Journal Entry
• Online Journals• Spreadsheet Journals• End of Month Journal (EOM)
Automated/ System Generated Journals
• e.g. AP Journals• e.g. Payroll Journals
Spreadsheet Journals
• Excel
1. Download Excel files
2. Setup
3. Enter data into Spreadsheet
4. Import Journal
• NS Financials
1. Search the Journal
2. Attach documents
3. Select approver
4. Edit Journal Process
5. Submit Journal Process
Excel
Setup Excel
Enter Journal Lines and upload to NS Financials
Ove
rvie
wDownload Excel Templates
NS Financials
Select Approver and Save
Edit Journal Process
Add Attachments
Submit Journal Process
Download templates
Extract templates
Extract templates
Launching templates
DO NOT launch the template from Windows Explorer. Open Microsoft Excel and use File Menu to open
Launching templates
Setup template
This is one time setup for your journal template
Setup template
This is the actual identity.
In some cases this one
may be “S”
This is the user id that is used for
logging in NS Financials
Setup template
While creating or Approving Purchase Orders you would be able to see “S” instead of “Z”
Template
Notes: Let you add notes to your sheet. This will not get imported into NS Financials
New: Create a new Spreadsheet Journal
Edit: Edit your previously saved journal sheets
Delete: Delete journal sheets (this won’t delete journal from NS Financials once imported)
Copy: Copy previous Journal
Import: Import Journals into NS Financials (You can create several sheets and import them all at once)
Write File: Allows you to create a .txt file from your journal sheet
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Create a new Journal
Journal Sheet
Journal Header
Journal Lines
Journal Header
Journal Lines
Journal Lines
Information can be pasted in this grey area
Import Journal
Import Journal
If there are blank lines in the spreadsheet with accounts only, it will be imported to NS Financials. You will be able to submit it for approval.
Approver will get error message at the time of approving the PO.
Journal in NSF
1. Search Journal in NS Financials
2. Attach Supporting documents
3. Select Approver
4. Save Journal
5. Edit Journal Process
6. Submit Journal Process
Search Journal in NSF
Search Journal in NSF
Journal in NSF
Select Approver and Save the Journal
Save
Edit Journal Process
Submit Journal Process
Journals with errors
Journals with errors
Contact your Management Accountant
http://www.fin.unsw.edu.au/InformationCentre/WhoCanHelp.html#8
Copy Journal Sheet
Copy Journal Sheet
Deleting Journals
Journals cannot be deleted once posted to the Ledger. Create another journal to correct the error
Who Can Help?
For any Accounting Assistance contactyour Management Accountant or FinanceManager
User Support & Training
• Finance Website – Traininghttps://www.fin.unsw.edu.au/NSF_KnowledgeBase/FKB_Training.html
• Training EnquiriesExt. 53550 / 57665, Email [email protected]
Questions