spp 12: early childhood transition training: data collection 2010-11

SPP 12 Data Collection 2010-11

SPP 12: Early Childhood TransitionTraining: Data Collection 2010-11

Table of Contents• State Performance Plan Overview: slides 3-6• SPP Indicator 12 Overview: slides 7-18• Access the SPP 11-12 Online Application: slides 19-38• Saving and Certifying Data: slides 39-45• Requesting a Return of Data: slides 46-49• Certifying when there is no Data to Submit: slides 50-57• Reports: slides 58-80• Data Integrity: slides 81-91• Resources: slides 92-93

SPP 12 Data Collection 2010-11 TEA | IDEA Coordination

TEA | IDEA Coordination 3

State Performance PlanOverview



Law requires Texas to collect

data on 20 indicators

SPP Indicator 12: Early Childhood Transition

District collaborate with ECI and meet

the early childhood transition timeline

Data is entered in online data

collection application

Compliance percentage is calculated and

reported

State, ESCs and LEAs use data

to improve programs for children with disabilities Data

Collection Process:

Improving Program

Effectiveness

State Performance Plan Process


Federal Requirements: Data Collection


When the IDEA was reauthorized in 2004, the law was amended to require that each State develop a State Performance Plan (SPP). • The SPP helps the State evaluate its efforts in

implementing the requirements and purposes of the IDEA.

• The SPP includes baseline data, measurable and rigorous targets, and improvement activities for 20 SPP indicators such as meeting evaluation timelines for early childhood transition (SPP 12) and early childhood outcomes (SPP 7). The SPP can be found at http://ritter.tea.state.tx.us/special.ed/spp/

• Data is used for LEA determinations. SPP targets are publicly reported and accessible online.


By Publicly Reporting the SPP Targets:• Schools make informed, data

driven decisions in order to impact program effectiveness.

• Children and youth experience effective programs and services that ensure positive outcomes.


SPP: Improving Education


SPP Indicator 12:Early Childhood Transition



Federal Regulation Requires:

Children participating in early intervention programs (ECI) and who will participate in preschool programs in a District or Charter school must experience a smooth and effective transition to those preschool programs


Transition Between ECI and Districts

Early Childhood Interventions Services (ECI):

• In Texas infants and toddlers with disabilities (birth-3) and their families receive early intervention services from ECI

• Sometimes referred to as Part C

Districts and Charter schools:

• In Texas children and youth (ages 3-22) with disabilities receive special education and related services from either a district and charter schools

• Sometimes referred to as Part B


Indicator 12: Early Childhood Transition

SPP Indicator 12 :

• The percentage of children referred by Part C (ECI) prior to age3,who are found eligible for Part B(districts/charters), and who have an IEP developed and implemented by their 3rd birthday.


Indicator 12: Early Childhood Transition

Compliance Target: • 100% of children referred by Part C (ECI) prior to age 3, who are found eligible for Part B, have an IEP developed and implemented by their third birthdays. This is a compliance target set by the Office of Special Education Programs (OSEP).


Reporting Accurate Data: Understanding SPP 12

Who is included in the SPP 12 data collection:

• All children who have been served in Part C (ECI), referred to Part B, regardless of when the district or charter school received the notification from Part C (ECI)

• Referred means the district received the “LEA Notification of Potentially Eligible” from ECI and/or was invited to the transition conference of a child who is potentially eligible to receive services under Part B


Reporting Accurate Data: Understanding SPP 12

Who is not included SPP 12 data collection:

• A child who has not been evaluated or determined eligible for Part C (ECI) and therefore did not receive services.

• A child referred to ECI less than 45 days before the child’s third birthday.• A child who received services from ECI and enrolls in district B after the child has been

referred to district A before the evaluation to determine eligibility has been completed by district A.• District B is responsible for evaluation, but this referral is not be counted in SPP 12

Submitting Data to TEA


The State developed a web-based State Performance Plan Indicator12 Application (SPP 12) to collect data on meeting the transition timeline. Data is calculated for each district/ charter’s program and the state totals are publicly reported in the APR and TEA website

The SPP 12 Application can be accessed through the Texas Education Agency Security Environment (TEASE). In order for school personnel to access the application, TEASE roles must be obtained for the appropriate staff (See TEASE PPT for more information)


Submitting Data to TEA


TEASE roles allow staff personnel to enter, save, submit and certify data. Every district and charter must have one Certifier identified.

For Security purposes, there can only be one Certifier per district for the SPP 12 online data collection application.


Revoking User Roles

If the person established as the Certifier has left that position or the district, that role will need to be revoked by the Superintendent before a new Certifier can have access.

The Superintendent must log into TEASE and access User Administration+ to revoke the role.

More information including a self guided training presentation can be found at: http://ritter.tea.state.tx.us/webappaccess/AppRef.htm

TEA | IDEA Coordination 16SPP 12 Data Collection 2010-11

Timeline for Submitting to TEA

For 2010-11 school year:

• Application will open July 1, 2011• Application will close on August 31, 2011• The application will only allow data from the current fiscal year to be entered• Date when the eligibility is determined must be between July 1, 2010 – June

30, 2011

TEA | IDEA Coordination 17SPP 12 Data Collection 2010-11

Before Using the Application


Did you read the help file?

Did you read the FAQ?

Did you receive training from the ESC?

Is your TEASE account set up correctly?



SPP12 : Accessing the Online Data Collection



SPP 12 Roles

District Certifier - Save and edit data & certify district data for single districts or SSA

Data Entry Agent Multiple Districts - Save and edit data for all member districts

Data Entry Agent Single District - Save and edit data for one district

ESC Viewer: Can view regional data. Can access- Early Childhood Transition Status , Reports, and FAQ


TEASEOnce TEASE approval for SPP 11 & 12 has been received the user may access SPP 11 & 12 through the TEASE portal at https://seguin.tea.state.tx.us/apps/logon.asp

The user’s role of District Certifier, Data Entry Agent- multiple district or Data Entry Agent - single district will determine the level of access to the online application.

“Click” link for SPP 11 and 12

SPP 11 and 12 Home Page


“Click” SPP 12 Tab


SPP 12: Early Childhood Transition Screen

Click SPP 12 tab and choose Early Childhood Transition

Select district and current year. Click “Go”

Verify that the district information and school year on the page is correct.Scroll down page to continue.


SPP 12: Early Childhood Transition Screen


Part One: A child who has been served in Part C (ECI) and referred to Part B for Part B eligibility

View of SPP 12

Section One: Children found not eligible

Section Two: Children found eligible

Assurance Statement, Save and Certify


Data Collection: Overview of Part One (a, a.1 and a.2)


Who is included in row a: total number of children referred from ECI for eligibility determination

Referred means the district/charter received the “LEA Notification of Potentially Eligible” from ECI and/or was invited to the transition conference of a child who is potentially eligible to receive services under Part B

.


Who is included in row a:

Include the following:

• All children who have been served in Part C (ECI), referred to Part B, regardless of when the district/charter received the notification from Part C (ECI).


Who is NOT included in row a:

Do not include the following:

• A child who received services from ECI and enrolls in district B after the child has been referred to district A but before the evaluation to determine eligibility has been completed.• District B is responsible for evaluation, but this referral would not be counted in SPP 12.

• A child who has not been evaluated or determined eligible for Part C (ECI) and therefore did not receive services.

• A child referred to ECI less than 45 days before the child’s third birthday.


Part C (ECI) Notification to Part B (District Notification of Potentially Eligible)

Notification to Part B for the purpose of reporting in SPP 12 occurs when the District/Charter has been notified that a child who is served in Part C (ECI) is Potentially Eligible for services under Part B.

Once the district/charter receives the notification of potentially eligible (LEA Potentially Eligible Notification), the district/charter must treat this as an initial referral.


Data Collection: Part One-a.1.

a.1. Enter the total number of children for whom parent refusal to provide consent caused delays in evaluation or initial services. This includes any child for whom an evaluation, initial services or the eligibility determination was delayed or never completed due to parent refusal.

**Note: a.1.is automatically subtracted from Part One: a., the total number of ECI referrals, before the final compliance calculation is populated at the bottom of the on-line application.


Data Collection: Part One-a.2.

a.2. Enter the total number of children who were referred to Part C (ECI) less than 90 days before their birthdays.

**Note: a.2.is automatically subtracted from Part One: a., the total number of ECI referrals, before the final compliance calculation is populated at the bottom of the on-line application.


Data Collection: Children in a.1 and a.2

The children counted in a.1 and a.2 will be subtracted from the measurement when calculating the overall percentage of children who have an IEP developed and implemented by their third birthday. Children entered in a.1 or a.2 should not be entered in section one (b) or section two (c).


Children Referred Less Than 90 days

When Part C (ECI) programs provide notification to districts or charter schools less than 90 days prior to the child's third birthday, the Part C (ECI) program must provide a written report to the district or charter school stating the reason for the delay. The information must be conveyed to the district in writing at the time of the notification. Part C (ECI) programs must choose one of the following three reasons for delay:

• Parent refused consent for referral less than 90 days before the child’s third birthday;

• The child was referred to Part C (ECI) less than 90 days before the child’s third birthday; or

• Part C (ECI) specific program reasons prevented timely notification.

b. Enter the number of children referred from Part C/Early Childhood Intervention (ECI) that had the evaluation process completed and it was determined they were not eligible.

• b.1. Enter the number of children found not eligible by their 3rd birthday (subset of b)

• b.2. Enter the number of children found not eligible after their 3rd birthday. (subset of b)• b.2.a. Indicate how many days after the 3rd birthday: 1-29 calendar days• b.2.b. Indicate how many days after the 3rd birthday: 30+ calendar days


Part one/ Section One-b: Eligibility Determination, Children not Eligible


Part One/ Section One-b.3: Reasons for Delay

b.3. Indicate all possible reasons for delay.

IMPORTANT!!! All reasons for delay are for data collection purposes only. The reasons do not serve as an explanation for compliance or noncompliance.

c. Enter the number of children referred from Part C/Early Childhood Intervention (ECI) whose IEP was developed and implemented and it was determined they were eligible.• c.1. Enter number of children found eligible by their 3rd birthday (subset

of c)• c.2. Enter the number of children found eligible after their 3rd birthday.

(subset of c)• c.2.a. Indicate how many days after the 3rd birthday: 1-29 calendar

days• c.2.b. Indicate how many days after the 3rd birthday: 30+ calendar

daysSPP 12 Data Collection 2010-11

Part One: Section Two-c: Eligibility Determination, Children Found

Eligible


Part One/Section Two-c: Reasons for Delay

C.3. Possible reasons for delay:

IMPORTANT!! All reasons for delay are for data collection purposes only. The reasons do not serve as an explanation for compliance or noncompliance.

Compliance Calculation


SPP 12: Saving and Certifying

To save, click the “save “button. If the data is saved correctly, the message, “Data successfully saved and ready to be certified” will be displayed. Status will change to “complete”.

To reset and clear the application, click the “Reset” button.


Saving Data

Data Entry Agent View


Certifying Data

Once data is ready to be certified, the District Certifier will read and check the assurance statement and click “Certify”. The message “Data successfully saved and certified” will display when data is certified.

District Certifier View

Certifying Data

When you click the Certify button, you are assuring the State that you are submitting valid and reliable data.

NOTE: After the closing date of August 31, TEA can not return data and there is no “appeals process”. Once your data has been submitted for SPP 11, 12 or 13, it is final.



I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements

outlined by the Texas Education AgencyDivision of IDEA Coordination.

CERTIFY


Certified Status

Once the data has been certified, the status at the top of the page will indicate “Certified”


Check District Status

Check Status Page

• Certified: The district data has been certified by and sent to TEA. No other action is required

• Complete: The data has been entered and saved. The data has not been certified by the district certifier. Certification is required.

• Incomplete: The data has been entered but is incomplete.

• Inactive: No data has been entered

• TEA Returned: Data has been returned. Certification is required.

Check Status


Search Feature for ESC Viewer : Status Page

Search feature has been added to Early Childhood Transition Status page. The ESC Viewer may search by District ID, District Name, or Status.


SPP 12: Request Return

Request TEA Return Steps: Send E-mail


E-mail [email protected] to request a return.• The name of the district • The 6 digit county district

number • The name and title of

individual requesting the data be returnedThe subject line should read:

Return SPP 12: District Name

The body of the e-mail should include:

Please return SPP 12 data for Edna Mode Creative Charter School. CDN: 123456.Thank you,Edna ModeSpecial Ed. Director


Once the data is returned, the District Certifier will see the status “TEA Returned”.

With the status of “TEA Returned” a district may add, delete and/or correct SPP 12 data.

When the district has completed all corrections, deletions and/or additions to their SPP 12 data, the District Certifier must “Certify” the data again.


Request TEA Return Steps:


Certified Status: SPP 12

Check District Status

• Once the data has been certified, the status at the top of the page will indicate “Certified”.


SPP 12:Certifying when there is no Data to Submit


How to Certify SPP 12 when there is no data to report

Log in to TEASE“Click” link for SPP 11 and 12


Select SPP12

Click on Early Childhood Transition from drop down.



Choose correct date and district from drop down and click “Go”



Row a

Row b

Enter a zero in row a and b

(all other fields should fill in zeros)


Row c

Enter a zero in row c

All other fields will populate zeros


Finally:

• Click “Save”• Check the assurance box • Click “Certify”

2nd check box

last “Certify”

1st save



Once the data has been certified, the status at the top of the page will indicate “Certified”

How to Certify Ind. 11 &12 when there is no data to report



SPP 12: Reports


Accessing Reports: SPP 12

Select SPP 11 or SPP 12 tab on Home page.

Select “Reports” from gray box.


Confidential Information

The Confidential Information screen will appear once per day.

Key points to remember: The information being accessed is confidential. Follow proper procedures when accessing or distributing confidential reports.


Filter Options

Select filtering options.

Filtering options

Report Features: Overview

1 3

2

1

2

3

4

5

4

5

Page Navigation- Allows user to scroll through pagesSorting Options- alphabetically or numerically by using column hyperlinksPrinting options- Export to PDF or Excel PrintingHeader-Report type, level, & year

Footer-Date, additional info, & confidentiality message



PDF: Printing and Saving

•Click print icon, choose PDF format from drop down.

PDF Format: Save, print, or scroll through multiple pages.


Excel Spreadsheet: Printing and Saving

•Click print icon, choose Excel format from drop down.

Excel Format: Save, change format, and organize data to meet specific needs.

SPP 12 REPORTESC ViewerDistrict CertifierData Entry


SPP 12- Reports Available

SPP 12 Data Collection 2010-11 66TEA | IDEA Coordination

Early Childhood Transition Part One

Early Childhood Transition Part One/ Reasons for Delay

Early Childhood Transition Part One/ Reasons for Delay: Other


ESC ViewerSPP 12 Reports Types and Level

ESC Viewer: SPP12

Report TypeEarly Childhood Transition Part One: Displays the student counts entered in each area of the SPP 12 application for a particular school year.

• Report Level• Regional Report by

District: View own region only

• District Report: View districts in region only

• Statewide Report: View regional total(Spring 2011)• View statewide total

when application closes


ESC Viewer: SPP 12

Report TypeEarly Childhood Transition Part One/ Reasons for Delay: Displays the number of incidents for each reason for delay in a particular school year.

• Report Level• Regional Report

by District: View own region only

• District Report: View districts in region only


ESC Viewer: SPP 12

Report TypeEarly Childhood Transition Part One/ Reasons for Delay-Other: Displays the textual descriptions for the “Other” reasons for delay.

• Report Level• Regional Report by

District: View own region only

• District Report: View own districts only SPP 12 Data Collection

2010-11 70TEA | IDEA Coordination


District Certifier and Data EntrySPP 12 Reports Types and Level


District Certifier and Data Entry Agent:

• Report Level• District Report: View

own districts only • Statewide Report:

View regional total(Spring 2011)• View statewide

total when application closes

District Status

Compliance



Report TypeEarly Childhood Transition Part One/ Reasons for Delay: Displays the number of incidents for each reason for delay in particular school year.

• Report Level• District Report:

View own district (s) only



Report TypeEarly Childhood Transition Part One/ Reasons for Delay-Other: Displays the textual descriptions for the “Other” reasons for delay.

• Report Level• District Report:

View own district only


SPP 12: Data Integrity

Why is Data Integrity Important?

This requirement is a factor in the


States and Districts are required to provide valid and reliable data that reflect the measurement for each SPP indicator.

This requirement is a factor in the state and local determination processes.

PEIMS data are subjected to edit checks and validation (SPP Indicators 1, 2, 4, 5, 6, 9, 10)

AYP Data are processed and validated(SPP Indicator 3)

Currently, the State is focusing on ensuring data integrity for SPP Indicators 7, 11, 12, 13, and 14

How Does the State EnsureData Integrity for SPP Indicators?


How Can You EnsureData Integrity for SPP Indicators?


Data Integrity Checklist for SPP Indicator 12


Did you follow the data collection requirement outlined in the instruction?

Did you review the previous year’s submission to determine whether or not the current year’s submission data were consistent? If not, do you have an explanation?



Indicator 12 Example:

In 2008-09, District A reported that 4 students were referred from Part C (ECI) to Part B. In 2009-10. District A is about to report that 25 students were referred from Part C (ECI) to Part B. The difference between the two years was 21 students.

This type of analysis of the data provides an opportunity for the district to check if it is over reporting data in 2009-10.



Did you check your math?

If you are reporting noncompliance, are you aware of the issues resulting in the noncompliance and they are not the result of not following directions.

When you click the Certify button, you are assuring the State that you are submitting valid and reliable data.

There is no “appeals process” once your data has been submitted for SPP 11 and 12.


I understand and agree that submission of this information constitutes certification that

this data are accurate and meets the reporting requirements outlined by the Texas

EducationAgency Division of IDEA Coordination.

CERTIFY

Data Integrity: Certification

Data certified and submitted by Districts is considered final and the District’s performance on the compliance indicators will be used by the Division of IDEA Coordination in the annual Determinations analysis.

District’s performance on the compliance indicators will be reflected in the District public reporting on SPP Indicators in the spring.

Any issues related to the submission of inaccurate data or the non submission of data will be addressed by the Division of Program Monitoring and Intervention.


Data Integrity: Consequences

Data Integrity Checklists for SPP Indicatorscan be found on the TEA Website at:http://ritter.tea.state.tx.us/special.ed/spp/datacollect.html

When in doubt…read the instructions again, consult the FAQ on the web, and/or contact your ESCprior to certifying your data!


Data Integrity: Technical Assistance

http://ritter.tea.state.tx.us/special.ed/spp/datacollect.html


Remember:

There can only be one certifier per District or SSA. If

you are a new director, the superintendent may need to remove the previous certifier.

SPP 12 Data Collection 2010-11 86

TEASE Resource

The TEASE Applications Reference: http://www.tea.state.tx.us/index2.aspx?id=2684

For TEASE account troubleshooting: [email protected]

Request New TEASE User Account:https://sequin.tea.state.tx.us/appsng/um/apply.aspx

Logon Page:https://seguin.tea.state.tx.us/apps/logon.asp


Contact your Regional Education Service

Center for additional information.http://ritter.tea.state.tx.us/ESC/

spp 12: early childhood transition training: data collection 2010-11

Documents

online data collection

certifying data

not13submitting data

data integrity

return of data

tea idea coordination1spp

tea idea coordination19spp12

tea idea coordination20spp