USS Ronald Reagan3M Ship Training Team

Spot Check Training

OVERVIEW•Spot checks•References•Spot Check Selection•Maintenance Person Administrative Review•Verification of an MRC

•Verification of an EGL•Safety Precautions

•Tools, Parts, and Materials

•Hazardous Materials

•Hazardous Materials Users Guide•Tag-out•PMS Performance

•Completion of the Maintenance•Assessment of the Spot Check

OVERVIEW (cont.)

•3M Assessment *

Spot ChecksInstrumental in the proper administration

of your 3M program•Must be based on the proper criteria•Spot Checker Qualification:

•Be a minimum 3M 303 qualified•Be well versed with the criteria and equipment•Be prepared for the spot check

References•Maintenance Material Management (3-M) Manual

–NAVSEAINST 4790.8 series

•Tag Out Users Manual –NAVSEA TECH MANUAL S0400-AD-URM-010/TUM

•Safety Manual –OPNAVINST 5100.19 series

•Hazardous Material Users Guide (HMUG)–OPNAV PUBLICATION P-45-110-96

•Standard PMS Material Identification Guide (SPMIG) VOL 1 (59081-AE-G4D-010/SPIN)

References (cont.)

•Command 3M Instruction

•Command HAZMAT Instruction

•Command Working Aloft Instruction

•Command Electrical Safety Instruction

Spot Check Selection•Select a completed maintenance action that meets the following criteria:

–Monthly or above periodicity

–Signed off as complete from the 13 Week File

–Demonstrates the maintenance person’s knowledge and use of as many programs as possible i.e.: Tag out, HAZMAT, Working Aloft, etc.

Maintenance Person Administrative Review

• Verify 3-M qualifications

•Check 13-Week Accountability File for PMS assignment

– Ensure the week is correct– Identify the Maintenance Index Page (MIP)– Check the periodicity code

Verification of Maintenance Requirement Card (MRC)

– MRC SYSCOM control number matches the MRC control number on the MIP page

•Check for related and mandatory related maintenance

– SYSCOM MIP control number matches the List of Effective Pages (LOEP)

– LOEP to the Record of Changes

MRCMIP

LOEP

Record of Change Page

EGL

• MRC can be accomplished as written

• Pertains to work center equipment

Verification of Maintenance Requirement Card (MRC) (cont.)

Verify the Equipment Guide List (EGL)

– MRC SYSCOM control matches the EGL

– Nomenclature matches MRC

If an EGL is not required, the location block must contain the specific location or TYCOM authorized check-off list

Review Safety Precautions

•Maintenance personnel must be familiar with applicable chapters

•Specific examples of how the safety precautions apply to the maintenance

•Personnel performing spot checks must be thoroughly versed with the required safety precautions

Tools, Parts, Materials, and Test Equipment

Standard PMS Material Identification Guide (SPMIG)

•Verify all tools, parts and materials and test equipment

•WCS permission necessary for any substitution in the tools section•Substitutions must satisfy the basic maintenance and safety requirements

Hazardous Materials (HAZMAT)

•Verify that the material is correct by using a Navy Stock Number (NSN) or Military Specification (Mil Spec)•Ensure the HAZMAT shelf life has not expired•All labels must clearly identify the material name, the manufacture’s name and address, and the nature of the hazard presented including the target organ affected by the material•If the HAZMAT was or is going to be transferred to a secondary container it must be properly labeled

Hazardous Material User’s Guide (HMUG)

•Identifies Compatibility Information, Control measures, Precautions, Health Hazards, Spill Control and Disposal Guidelines

•Used with MSDS and Manufacture’s label to handle HAZMAT Safely

•Find the HMUG group number from the MRC

•Go to the group and determine when and what type of personnel protective equipment (PPE) is required to complete the maintenance

Hazardous Material User’s Guide (HMUG)(CONT)

–Gloves are listed in order of protection (with Acid being the highest) and a glove of higher protection can be substituted for one of a lower value

•Verify that the PPE provided is IAW the SPMIG and the HMUG Appendix A

Tag-outs•Perform tag-outs IAW Tag-out User Manual (TUM)

–The person doing the spot check must be well versed with the requirements of the TUM

•First Step is to establish the tag-out–Shift Operations Management System (SOMS)

•Written tag-outs–System diagrams or circuit schematics shall be used to determine the adequacy of all tag-out actions.

Tag-outs (cont.)•Tag-out record sheets and tags must include the actual label-plate component identifier•Tag-outs must be properly authorized•The poster shall ensure that each component is in the position/condition specified on the tag and the Tag-out Record Sheet (TORS). Then hang and sign the tag and initial the TORS

•The second person shall independently verify proper component is in the position/condition specified on the tag and the Tag-out Record Sheet (TORS) and sign the tag initial the TORS

Maintenance Steps•Perform the Maintenance Step by Step as Written•If maintenance can not be performed as written stop check. Remember the check was previously marked as complete and if it can not be accomplished it would be an unsatisfactory spot check.

•If there were problems with the equipment and the MRC states to document discrepancies, look at the documentation.•Ensure the maintenance person understands all inspections and any criteria.

Completion of the Maintenance

•Clear tags and place equipment in condition stated on the MRC

•HAZMAT should be returned to proper storage or issue location

•Dispose of any HAZMAT/waste IAW current ship’s instruction

Assessment of the Spot Check•Grade of Satisfactory

–All actions completed as written–Maintenance was effectively completed

•Grade of Unsatisfactory–Safety violations–Procedural errors–Does not mean the maintenance was not performed

•Critical Spot Checks provide valuable data for training

3M Assessment

•Select 2% of completed maintenance actions for spot checks, monthly or above.

3M Assessment grading•Administrative review, determine RAR

•Lost checks•Proper scheduling•Rescheduling of uncompleted maintenance

•Be prepared for the spot checks

• 13 week file signed by Division Officer verifies work center CSMP was reviewed

3M Assessment (cont.)3M Grade (3MPR)•50% PPR (PMS Performance Rate)Recorded Accomplishment Rate (RAR) X Accomplishment Confidence Factor (ACF)•50% MDS Performance Rate (MPR)

•MDS Confidence Factor (MCF), practical exams for Maintenance Person to Department Head•Confidence Management Factor (CMF) validation program effectiveness, checked to the equipment

3M Assessment (cont.)•Reporting ASI Processing Confidence Factor (RAF) (3MC function)

•CSMP Validity Factor (CVF) Number of valid entries compared to total entries.

MPR = (MCF)(.3) + (CMF)(.3) + (RAF)(.1) + (CVF)(.3)

3M Assessment•Failure Criteria

•Ship does not achieve minimum grade of 80 RAR or ACF•Two major departments fail to achieve minimum grade of 80 RAR or ACF•Ship’s overall Damage Control grade does not achieve minimum of 80 RAR or ACF

Your involvement is required to be successful !

Conclusion•Spot checks•References•Spot check selection•Maintenance person Administrative Review•Verification of a MRC•Verification of a EGL•Safety Precautions

Conclusion (cont.)•Tools, Parts, and Materials and authorized substitutions•Hazardous Materials•Hazardous Materials Users Guide•Tag-out•PMS Performance•Completion of the Maintenance•Assessment of the Spot Check

ANY QUESTIONS ???

Contact the 3M Office

J-dial - 5937

COMM (619) 545-2433