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SPORTidentEWSTimingGuide

PreparedfortheEnduroWorldSeries2017.LastupdatedFebruary27,2017.

TableofContents

1.Introduction...................................................................................................................2

2.Hardware.......................................................................................................................2

3.TimingOffice..................................................................................................................3

4.TimingLocations.............................................................................................................4a.VenueStartLocation................................................................................................................4b.StageCheck-In.........................................................................................................................5c.StageStart...............................................................................................................................6d.StageFinish.............................................................................................................................7e.TransmissionPoint...................................................................................................................8f.VenueFinishLocation...............................................................................................................9

Laststageendsatthevenue...........................................................................................................9Laststagedoesnotendatthevenue...........................................................................................10Commentary..................................................................................................................................10

5.Staff.............................................................................................................................10a.SPORTident............................................................................................................................10b.Organiser...............................................................................................................................11

TimingCoordinator.......................................................................................................................11TimingMarshals............................................................................................................................11

6.Signs.............................................................................................................................12

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1. IntroductionSPORTidentprovidesthetiminghardwareandtimingserviceforallEnduroWorldSeries2017(EWS)races.SPORTidentcollaboratescloselywiththeorganisersofeachraceduringthepreparationandexecutionoftherace.Forasuccessfulevent,closeanddetailedcoordinationbetweenorganisers,thestaffon-siteandSPORTidentisnecessary.

ThisdocumentgivesabriefoverviewoftheSPORTidenttiminghardware,outlinestheracesetupandprocedures(whererelatedtotiming),andliststheequipmentandconcreteservicesprovidedbySPORTidentandwhatsupportandrequirementshavetobeprovidedbytheorganiser.ThegoalofthedocumentistoestablishasharedunderstandingoftimingatEWSandbeingasdetailedaspossiblewithoutbeingspecifictoanyonelocationororganiser.

2. HardwareSPORTidentAIR+isusedattheEWS.ThemaincomponentsaretheSPORTidentActiveCard(SIAC)andtheSPORTidentstations(BS11-BL,BS11-BS,BSF7).SIACsarecarriedbyeachriderandrecordtherider’stimesashepassesSPORTidentstations.TimingiscontactlesswhichmeansthatitissufficientfortheridertopasswithintheproximityofaSPORTidentstationtorecordatimetohisSIACs.Consequently,themaindistinguishingcharacteristicsofthedifferentSPORTidentstationsaretheirproximityrange,listedinthetablebelow.Finally,mobileconnectivityforliveresultsisprovidedbytheSPORTidentConnector.AllSPORTidenthardwareisbattery-powered,easytosetupanduseandfitsinastandardbackpack.

EachridercarriestwoSIACs,oneoneachwrist,wherethesecondSIACprovidesbackupincaseoflossoracrash.TheSIACswillbehandedovertotheridersbeforethestartoftheracebySPORTidentstaff.

SIAC BS11-BS BS11-BL Connector BSF7

Unit Timinglocations Proximityrange WeightBSF7 StageCheck-In 0.3m 150gBSF11-BS StageStart,TransmissionPoint 1.8m 150gBS11-BL StageFinish 3.5m 950gConnector StageCheck-In,TransmissionPoint - 1.5kg

MarshalswillbetrainedbySPORTidenttoactivate,deactivate,andtestthetimingunitsonedaybeforethefirstraceday.Innon-Englishspeakingcountries,thetimingcoordinatorhastotranslateifneeded.

Allunitswillbehandedoverwithamountingplateanda20cmfiberglasspoletofixwithacabletietoanon-metalpoleintheheightofthebike’shandlebar.Thetimingunitneedstobepositionedwiththefrontoftheunitparalleltothetrailandontheright-handsideofthetrail.

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TimingstationslabelledforStage4 Mountingplateandfiberglasspole

3. TimingOfficeAsthecentraltimingandracebureau,SPORTidentwillusetheTimingOfficeformonitoringthetimingsystem,preparingequipmentandcreatingresults.

Requirements:

- Dedicatedarea/room/tent,lightsforworkingatnighttime- 4tables(=spaceforonecomputereach)withchairs- Roomorareamustbepossibletolockormustbesecuredbysecuritypersonnel- Iflocked,SPORTidentneedsaseparatekeytolock/unlockatanytime- Dedicated(24/7)230VAC/16Apowersupply- Dedicated(24/7)internetconnection(atleast12Mbpsdown,2Mbpsup),viaWi-Fior

cabled(ifrequired,aroutershouldbesupplied,nodatavolumelimitation,nofirewallfilteringorproxyserver)

- DedicatedofficelaserprinterwithUSBorEthernetconnectionwithatleast500sheetsofDINA4officepaperforstartlists,resultlists

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4. TimingLocations

a. VenueStartLocationRiderscheckinfortheracedaytogettheirSIACshandedout.Foratwo-dayrace,riderskeeptheirSIACsafterthefirstdayandwillcheckinontheseconddaytogettheirSIACscheckedandactivated.Thevenuepre-startislocatedrightbeforethestartingstageandcollocatedwithQuarqGPStrackerandframestickerhand-out.

SPORTidentprovidessoftwareandalaptopforastartclockshownonabigscreenforthestartingarea.

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Requirementsforthevenuepre-start:

- Tabletoplaceequipmentandlaptop- Weatherprotectedbytentorcomparable- Powersupply230VAC/16Afor3devices- 1GbitEthernetcableconnectionfromthislaptoptotheraceoffice,dedicatednetwork

Requirementsforstartclockatthevenuestart:

- Somespaceforalaptoptoput,shouldbeprotectedfromweather,sun,andsteppingonit- Powersupply230VAC/16Aforlaptop

1GbitEthernetcableconnectionfromthislaptoptotheraceoffice,dedicatednetworkLargeTV,sizedependsonneedsandavailability,SPORTidentrecommends47"orlargerVGAorHDMIportonTVtoconnectlaptop

b. StageCheck-InThestartcheck-inunitBSF7isaSPORTidentstationwitharangeof30cm.Riderscheckintorecordtheirtimeofarrivalatthestagestartsothatdelaysinthestartprocedurewillnotleadtoriderpenalties.TheriderhastobringoneSIAC(attachedtothewristwithanelasticband)towithintherangeofthestation.TheSIACgivesanopticalandacousticfeedbackonreceivingthetimerecord.

ASPORTidentConnectorismountedonthesamepoleastheSPORTidentstation.Bothneedtobemountedandthenactivatedbyamarshalwithaservicechip.ThemarshalswillbetrainedandinstructedbySPORTidentpriortotherace.

TheSPORTidentConnectorautomaticallyreceivesandtransmitsarider’sprevioustimerecordswhentheriderchecksinwiththeSPORTidentstation.

SPORTidentprovides OrganiserprovidesSIstation(BSF7)withmountingholderand20cmfiberglasspoleSIConnectorwith20cmfiberglasspoleSign“Check-In”with20cmfiberglasspole

PoletomountSIstationandConnector(notmetal)Cableties

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c. StageStartSPORTidenttimingequipmentworksasaflyingstart.Thevisiblestartlinewheretheridersarepositionedneedstobeplacedatleast2.50minfrontoftheSPORTidentstartunitBS11-BS(blueboxinthepicture).Thisdevicecreatesasphericalfieldwitharadiusof1.80m.Themarshalsneedtoensurethatnoridercanenterthisrestrictedareabyaccident.

Ifariderentersthestation’sfield(restrictedarea)accidentally,hewillobtainanincorrectstarttime.Ifthathappens,theriderneedstowaitatleastoneminutebeforeproceedingwithhisproperstart.MarshalsneedtoreportsuchanincidenttothetimingcoordinatorwhointurnreportsittoSPORTident.

ThestartcorridorwhereriderscrosstheBS11-BStimingunitmustnotbewiderthan1.50m.

SPORTidentprovides OrganiserprovidesSIstation(BS11-BS)withmountingholderand20cmfiberglasspole13”tabletwithstartclockappSign“StageStart”with20cmfiberglasspole

PolestomountSIstation(notmetal)andtabletPolesandtapetomarkthestartingareaandrestrictedareaCableties

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d. StageFinishTheSPORTidentunitBS11-BL(blackboxinthepicture)needstobeplaceddirectlyonthefinishlinewithamaximumcorridorwidthof3.00m.Thisdevicecreatesasphericalfieldwitharadiusof3.50m.Themaximumpassingspeedoftheunitis60km/h.

Afteraridercrossesthefinishlinehemustnotbeabletore-entertherestrictedarea.Themarshalhastheresponsibilitytosecurethisarea.Ifariderre-entersthisarea,hewillobtainasecondfinishtime.MarshalsneedtoreportsuchanincidenttothetimingcoordinatorwhointurnreportsittoSPORTident.

SPORTidentprovides OrganiserprovidesSIstation(BS11-BL)with20cmfiberglasspoleSign“StageFinish”with20cmfiberglasspole

PolestomountSIstation(notmetal)PolesandtapetomarkthefinishingareaandrestrictedareaCableties

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e. TransmissionPointAtthetransmissionpoint,timingrecordsfromthestagesareuploadedtotheinternet.Thetransmissionpoint’sBS11-BS(blueboxinthepicture)andConnector(blackboxinthepicture)mustbepositionedatleast10mafterthestagefinish.Ifthereisnomobilecoverageclosetothestagefinishthenthetransmissionpointmustbeplacedatanappropriatelocationbeforethenextstagewhere2G,3G,or4Gisavailable.

Itisimportantthatthepassingriderissloweddownbythemarshalatthetransmissionpointtoguaranteeproperdatatransmission.Theriderdoesnotneedtostop.Asindicatedinthedrawing,thetransmissionpointmustbetapedlikeanS-curve.

SPORTidentprovides OrganiserprovidesSIstation(BS11-BS)withmountingholderand20cmfiberglasspoleSIConnectorwith20cmfiberglasspoleSign“Slow”with20cmfiberglasspole

PolestomountSIstationandConnector(notmetal)PolesandtapetomarktransmissionpointandtherestrictedareaCableties

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f. VenueFinishLocationWedistinguishbetweentwodifferenttypesofoveralleventfinishes.Inthefirstcase,thelaststageoftheracedayendsdirectlyintheeventvenuelike,forexample,inLaThuile2016.Inthesecondcase,thelaststageoftheracedaywillnotendintheeventvenuelike,forexample,inFinaleLigure2016andtheridershavetodoatransferafterthelaststageintotheeventvenue.Inbothcases,theriders’SIACsarereadoutastheridersarrivebackatthevenue.Here,theSIACsarealsocollectedfromtheridersatthelastdayofamulti-dayrace.

RequirementsfortheSIACreadout:

- Tabletoplaceequipmentandlaptop- Weatherprotectedbytentorcomparable- Powersupply230VAC/16Afor3devices- 1GbitEthernetcableconnectionfromthislaptoptotheraceoffice,dedicatednetwork

LaststageendsatthevenueIftheracedayendswiththelaststagedirectlyintothevenue,thesetupofthefinishislikeanormalstagefinishwithamaximumcorridorwidthof3.00m.Atleast10mafterthefinishlinetheorganiserhastosetupatentwhereSPORTidentstaffwillreadoutthedataoftheSIACs.DirectlynexttothefinisharchSPORTidentneedsawatersecuredcaseforalaptopthatreadstheSIACdataofthelaststageontheflyforliveresults.ThelaptopneedsapoweroutletandacablednetworkconnectiontotheSIACreadouttent.

Example:EnduroWorldSeriesLaThuile2016:3.00mcorridoronthefinishline

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LaststagedoesnotendatthevenueIfthelaststageoftheracedaydoesnotendattheeventvenueandtheridersneedtodoatransferback,thenanothertransmissionpointisrequiredafterthislaststage.Additionally,allridersneedtocomebacktotheSIACreadouttenttomakesurethatalldatarecordsfromthecourseareobtained.

TheSIACreadoutshouldbenexttothemainstage.Mostlikely,thetentandsetupforthevenuepre-startcanbereusedfortheSIACreadout.Eachrider’sresultisannouncedasheclimbsupthemainstagewithindividualracetimeandpositionautomaticallyappearingonthecommentaryscreens.

CommentarySPORTidentprovidesonelaptopforthespeaker,displayingliveraceresultsandinformationaboutarrivingriders.Typically,thelocationofthespeakerwouldbeafterthefinisharchoronthemainstage.

Inaddition,aminimumofonelargeTVscreenisusedtodisplayliveresultsforridersandtheaudience.Possibly,thevenuestartclockscreencanbereused.

Requirementsforcommentary:

- Somespaceforalaptoptoput,shouldbeprotectedfromweather,sun,andsteppingonit- Powersupply230VAC/16Aforlaptop- 1GbitEthernetcableconnectionfromthislaptoptotheraceoffice,dedicatednetwork

Requirementsforeachliveresultsscreenlocation:

- Somespaceforalaptoptoput,shouldbeprotectedfromweather,sun,andsteppingonit- Powersupply230VAC/16Aforlaptop- 1GbitEthernetcableconnectionfromthislaptoptotheraceoffice,dedicatednetwork- OneormorelargeTVs,sizedependsonneedsandavailability,SPORTidentrecommends47"

orlarger- VGAorHDMIportonTVstoconnectlaptop

5. Staffa. SPORTidentSPORTidentwillbepresentwiththreeoperatorsduringthewholeraceweekend.Theoperatorshavethefollowingresponsibilities:

- Hand-outoftheSIACstotheridersontheracedays- ReadoutoftheSIACsattheoverallfinish- Print-outofstarttimestickers,startlistsandresultlists- Administrationofthetimingunits- Trainthegatedirectorsandmarshalswhoareresponsibletosetupthetimingunits- Evaluationoftheresultsduringandaftertherace

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- Administrationofliveresults(includeswebservice,commentarymonitor,andliveresultsscreen)

- Directcontacttonationalbikefederations(e.g.UCIdirectors)

b. OrganiserTimingCoordinatorTheTimingCoordinatorisonededicatedpersontohelpatanyrelevanttimingpositionortask.HemustbeavailableatalltimesandideallyshouldbefamiliarwithSPORTidentequipment.Thecoordinatorhasthefollowingresponsibilities:

- Communicatorbetweentimingteamandmarshalsduringtherace- Translator(innon-Englishspeakingcountries)- Correctsetupofthestartandfinishcorridors- Organiserequiredequipment,cables,networking,problemsolvingatvenue

TimingMarshalsEachstageisoperatedbyatleastthreemarshalsandeachtransitionpointbyatleastone.SPORTidentsuggeststwopersonsatstagecheck-inandstagestart,onepersonatthestagefinish,andonepersonateachtransitionpoint.Theseoperatorshavethefollowingresponsibilities:

StageCheck-In(onemarshalonlytomounttheunits)- Mountingandunmountingofthestagecheck-inunit(BSF7)andmodem(Connector)- Activationandtestingoftheunits- Controlsthecorrecthandlingduringtherace- Deactivationoftheunitsafterthestageisclosed

StageStart(twomarshals)- Mountingandunmountingofthestartunit(BS11-BS)andtabletstartclock- Activationandtestingofthestartunitandtablet- Securerestrictedareas- Sortingoftheridersbeforethestart- Doingthestartingprocedureofallriderswithstartlistandstartclock- Deactivationoftheunitsafterthestageisclosed

StageFinish(onemarshal)- Mountingandunmountingofthefinishunit(BS11-BL)- Activationandtestingofthefinishunit- Securerestrictedareas- Deactivationoftheunitafterthestageisclosed

TransmissionPoint(onemarshal)Mountingandunmountingofthetransmissionunit(BS11-BS)andmodem(Connector)

- Activationandtestingoftheunits- Securerestrictedareas- Slowdowntheriders- Deactivationoftheunitsafterthelastriderpassed

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6. Signs