sponsorship prospectus - wc2021 prospectus... · 2020. 2. 14. · professor chwee teck lim lip teck...

Jointly organised by Host organisations Held in Supported by Managed by

www.wc2021.orgSands Expo and Convention Centre

S P O N S O R S H I P P R O S P E C T U S


2 | The World Congress on Medical Physics and Biomedical Engineering 2021

Invitation by the Co-Chairs of the Congress Organising Committee

Dear colleagues,

The World Congress on Medical Physics and Biomedical Engineering 2021 will be held from 30 May – 4 June 2021 in Sands Expo® and Convention Centre, Marina Bay Sands. This will be the first time the World Congress will be held in South East Asia.

Biomedical Engineering Society (Singapore) and the Society of Medical Physicists (Singapore) are proud to be co-organising this event – one of the largest gatherings of medical physicists and biomedical engineers in the world.

This triennial event is the world’s leading forum for presenting the scientific results and major innovations in health-related technologies to a global audience for the medical physic and biomedical engineering fraternity. It brings together people from basic research, R&D industry and medical applications, incorporating key aspects such as information and communication technologies, micro- and nano-systems, optics, tissue engineering and biotechnology. The World Congress is dedicated to supporting and promoting an intense inter- and multidisciplinary knowledge exchange among professionals in the areas that will be the major driving force for future innovations in medical technologies and medicine.

We seek your support and participation to showcase your technologies and solutions to a global audience at the World Congress on Medical Physics and Biomedical Engineering 2021.

Looking forward to welcome you to the World Congress and for our overseas colleagues, we look forward to welcoming you to Singapore!

Professor Chwee Teck Lim Lip Teck ChewCOC Co-chair COC Co-chairBiomedical Engineering Society (Singapore) Society of Medical Physicists (Singapore)


The World Congress on Medical Physics and Biomedical Engineering 2021 | 3

International Union for Physical and Engineering Sciences in Medicine (IUPESM)

The IUPESM represents the combined e�orts of more than 40,000 medical physicists and biomedical engineers working on the physical and engineering science of medicine. Its principle objective is to contribute to the advancement of physical and engineering sciences in medicine for the benefit and wellbeing of humanity. To achieve its purpose, IUPESM engages in several activities. It organizes and coordinates the triennial World Congress for Medical Physics and Biomedical Engineering as well as organizing and/or coordinating international meetings or conferences for the IUPESM constituent organizations. Further, it establishes committees, commissions, working groups and other bodies for purposes within its mandate. Two important task groups are IUPESM’s Health Technology Task Group and its Women in Medical Physics and Biomedical Engineering Task Group. It is also involved in publishing scientific journals (notably its Health and Technology Journal), newsletters, books and electronic documents to enhance progress. It is also committed to disseminating, promoting and/or developing standards of practice in the fields of medical physics and biomedical engineering to enhance the quality of health care worldwide. IUPESM also represents the interests of its members in the International Council for Science and similarly collaborates with other international scientific, professional and medical organizations with common interests.

International Organization for Medical Physics (IOMP)

The International Organization for Medical Physics (IOMP), established in 1963, is the primary professional organization for medical physics. IOMP represents 86 National Members Organizations and 6 Regional Federations worldwide. IOMP is a Non-Governmental Organization (NGO) for the International Atomic Energy Agency (IAEA) and the World Health Organization (WHO). IOMP is charged with a mission to advance medical physics practice worldwide by disseminating scientific and technical information, fostering the educational and professional development of medical physics and promoting the highest quality medical services for patients. IOMP publishes the web-based Newsletter Medical Physics World and the web-based Journal Medical Physics International. Additionally, IOMP sponsors most of the medical physics journals worldwide and organizes various educational and professional events worldwide, aiming to boost the global development of the profession. IOMP is one of the founding bodies of the International Union for Physical and Engineering Sciences in Medicine (IUPESM) and co-organizes the tri-annual World Congress of Medical Physics and Biomedical Engineering, as well as the International Conference on Medical Physics.

The statutes, bylaws, administrative structure, activities, awards, publications and other information about IOMP can be taken from its web site at: www.iomp.org



International Federation for Medical and Biological Engineering

The International Federation for Medical and Biological Engineering (IFMBE) established in 1959 is primarily a federation of national and transnational societies. These professional organizations represent interests in medical and biological engineering. The IFMBE is also a Non-Governmental Organization (NGO) for the United Nations and the World Health Organization (WHO), where we are uniquely positioned to influence the delivery of health care to the world through Biomedical and Clinical Engineering. The IFMBE’s objectives are scientific and technological as well as educational and literary. Within the field of medical, biological and clinical engineering IFMBE’s aims are to encourage research and application of knowledge, and to disseminate information and promote collaboration. The ways in which we disseminate information include: organizing World Congresses and Regional Conferences, publishing our flagship journal Medical & Biological Engineering & Computing (MBEC), our web-based newsletter – IFMBE News, our Congress and Conference Proceedings, and books. The ways in which we promote collaborations is through networking programs, workshops and partnerships with other professional groups, e.g., Engineering World Health.

Biomedical Engineering Society (Singapore)

The Biomedical Engineering Society (Singapore) had its humble beginning in 1991, when a group of doctors and engineers who had been working together on biomedical engineering research projects decided to form a society to promote the field of Biomedical Engineering in Singapore.

The Founding President was Prof Kamal Bose an Orthopaedic Surgeon with a passion for interdisciplinary collaboration. He steered the Society during its early years and set the sight for academic excellence in biomedical engineering. He left a lasting legacy of successful conferences on biomedical engineering organised by the Society. Prof Chew Yong Tian succeeded Prof Bose as the second President of BES. Prof Chew, a Mechanical Engineer led the Society to greater heights. The conferences organised by the Society achieved international status. In view of BES’ academic strength and its association to the various tertiary institutions, BES set up a Student Chapter in 2009. The Student Chapter organises the BES’ Scientific Meetings with participation of students from Junior Colleges, Polytechnics and Universities. BES launched the Industry Chapter on the 12th November 2011 as part of its 20th Anniversary Celebration.

Apart from creating these two synergistic platforms to address human capital development for the biomedical industry locally and regionally, BES is also well connected around the world. BES is a¨liated to the International Federation of Medical and Biological Engineering (IFMBE) since 1994. It allows the Society to plug into 65 sister societies around the world, boasting a total membership of 120,000 biomedical engineers. For more information on the Society, please visit http://www.bes.org.sg/.



Society of Medical Physicists (Singapore)

The objectives of the Society as stated in the Society Constitution are:

1. To foster a closer working relationship among those working in the various fields of medical physics2. To create public awareness of the medical physics profession in Singapore and to project and

maintain the image of medical physics professionals3. To represent and promote the interest and views of members in the local medical physics profession

in international organizations4. To promote research, training and education in medical physics.

Membership is open to professionals primarily engaged in the application of physics in medicine, biology, radiation protection and other related areas. Educational qualification of members should be at least a basic degree in physical or biological or engineering.

The Society has been a member of International Organisation for Medical Physics (IOMP) since 2000. The Society is a¨liated to the South East Asian Federation of Medical Physics (SEAFOMP) and Asia-Oceania Federation of Organisations for Medical Physics (AFOMP) and is also one of its founding members.



The World Congress on Medical Physics and Biomedical Engineering 2021 (WC2021) provides an exceptional occasion for industry partners and research organisations to present their products, technologies and innovations to experts and decision-makers in medical physics, biomedical engineering and applied medicine.

• WC2021 is one of the largest gatherings of medical physicists and biomedical engineers in the world – held only once every three years.

• WC2021 is held once every three years and this is the first time held in South East Asia

• It is a unique platform focused on multidisciplinary discussions, innovations and collaborations in engineering, physical, biological and medical sciences – on an international scale

• It gathers best practices and glean insights from experts in the field of medical physics and biomedical engineering – with a spotlight on trends in Asia

• It is a leading platform for sponsors and exhibitors to connect a large targeted audience, meet potential clients in person and turn new valuable contacts into long-lasting business partnerships

Why WC2021is not to be missed

Who Attends?

3,000 experts and decision-makers in medical physics, biomedical engineering and applied medicine.



WC2018 Sponsors and Exhibitors

Gold Sponsors

Silver Sponsor

Exhibitors



Local Organising Committee

Biomedical Medical Society(Singapore)

Society of Medical Physicists (Singapore)

Advisor James GOH -

Congress Co-Chairs LIM Chwee Teck CHEW Lip Teck

Co-Secretaries Alberto CORRIAS Cheryl LIAN

Co-Treasurers Martin BUIST Joan Faith LORIA

Scientific Program Co-Chairs LEO Hwa Liang James LEE

EXCO Members Monica GOHDean HOJames KAHSierin LIMTAN Peck HaTOH Siew Lok QIU AnqiRaye YEOW

Shaun P BAGGERLEYS. SOMANESANTAN Yun Inn

Key Themes and Topics • Diagnostic Imaging• Image Processing• Information Technology in Healthcare• Modelling and Simulation• BME and MP Education, Training and Professional Development• Patient Safety• Accreditation and Certification• Health Technology Assessment• Biosignals Processing• Biomechanics, Rehabilitation and Prosthetics• Minimum Invasive Surgery, Robotics, Image Guided Therapies, Endoscopy• Diagnostic and Therapeutic Instrumentation• Micro- and Nanosystems, Active Implants, Biosensors• Neuroengineering, Neural Systems• Biomaterials, Cellular and Tissue Engineering, Artificial Organs• Assistive Technologies• Biological E�ects of Electromagnetic Fields• Clinical Engineering• Radiation Oncology Physics and Systems• Dosimetry and Radiation Protection• Advanced Technologies in Cancer Research and Treatment• Biological E�ects of Ionizing Radiation• Nuclear Medicine and Molecular Imaging



TIME SUNDAY, 31 MAYDay 1

MONDAY, 1 JUNEDay 2

TUESDAY, 2 JUNEDay 3

WEDNESDAY, 3 JUNEDay 4

THURSDAY, 4 JUNEDay 5

0800Registration Registration Registration Registration

0815

0830

Parallel Sessions Parallel Sessions Parallel Sessions Parallel Sessions

0845

0900

0915

0930

0945

1000 Co�ee Break and Exhibition Viewing

Co�ee Break and Exhibition Viewing


Co�ee Break and Exhibition Viewing1015

1030

Parallel Sessions Parallel Sessions Parallel Sessions Closing Ceremony

1045

1100

1115

1130

1145

1200

Registration

Lunch and Exhibition Viewing




1215

1230

1245

Parallel Sessions Parallel Sessions Parallel Sessions

End of Day 5

1300

1315

1330

1345

1400 Opening Ceremony / President’s Welcome

Address1415

1430

President’s Plenary Presentations

1445 Co�ee Break and Exhibition Viewing


Co�ee Break and Exhibition Viewing1500

1515

Parallel Sessions Parallel Sessions Parallel Sessions

1530 Co�ee Break and Exhibition Viewing1545

1600

Plenary Lectures Invited Speakers

1615

1630

1645

1700Awards Ceremony

1715

1730

Welcome Reception

End of Day 2

IFMBE / IOMP Presidential Dinners(By Invitation Only)

Congress Dinner

1745

1800

1815

1830

1845

1900 End of Day 1 End of Day 3 End of Day 4

Programme Overview



Package Entitlements Platinum Sponsor

GoldSponsor

SGD38,000 SGD18,000

Satellite Symposium1 x Lunch

Symposium(45 min each)

1 x Meet-the-Experts Session(45 mins each)

Exhibition Booth 36sqm 18sqm

Priority Choice of Exhibition Space 1 2

Conference Registrations 10 5

Congress Dinner Tickets 5 2

Promotional eDM (Exclusive) 2 1

Insert in Delegate Bag 4pp, A4-sized Brochure

4pp, A4-sized Brochure

Acknowledgement and Logo Exposure

Congress Website (with Hyperlink) √ √

Marketing Collaterals √ √

Sponsors’ and Programme Board √ √

Mobile App Advertisement

Splash ScreenBanner Ad

Push Notifications

Banner AdPush

Notifications

Stage Branding √ √

Sponsorship Opportunities To highlight your brand in the event, we have prepared various sponsorship categories for you to choose from:



Lunch Satellite Symposium SGD25,000

Breakfast Satellite Symposium SGD15,000

Pre-Congress Workshops (30 May) SGD15,000

Support and/or Tailored Opportunities Customised packages can be arranged to suit your objectives. Please note that support opportunities are only available to Exhibitors of a minimum 9 sqm booth. Please feel free to contact [email protected] to discuss your needs.

Embrace this excellent opportunity to maximise your company’s exposure by organising a satellite symposium of up to 45 minutes. Speaker nominations and topic selection are subject to the approval of the Organising Committee.

Inclusions / Entitlements:

1. Hall rental, standard audio-visual equipment, display table for your company’s materials2. Access to speakers’ preparation room3. Permission to use the phrase: “World Congress on Medical Physics and Biomedical Engineering 2021” in

the marketing of the symposium4. Support shall be acknowledged in the following areas: a. Scientific programme b. Mobile app c. Congress website d. Congress brochure and programme booklet (Online and print) e. Onsite sponsors and exhibitors board

The supporting company shall also be responsible for the following:

1. All food and beverage costs for participants attending the symposium2. All symposium speakers’ expenses including registration, accommodation and travel. This also applies if

the speakers have already been invited by the WC2021 Organising Committee.

Leverage the unique chance to gain valuable mindshare of experts and decision-makers in medical physics, biomedical engineering and applied medicine by organising a pre-Congress workshop and turn new valuable contacts into long-lasting business partnerships.


1. Choice of workshop slot is based on a first-come-first-served basis2. Standard audio-visual equipment3. Table to distribute company materials during session4. Permission to use the phrase: “World Congress on Medical Physics and Biomedical Engineering 2021” in

the marketing of the symposium5. Support shall be acknowledged in the following areas: a. Mobile app b. Congress website c. Congress brochure and programme booklet (Online and print) d. Onsite sponsors and exhibitors board



Product Theatre SGD8,000

Description Cost

Speaker Support Price upon Request

Student Support Price upon Request

Support and/or Tailored Opportunities

Meet with attendees and key decision makers to share your new research outcomes and conduct product demonstrations of your new products and services. Product theatre sessions are 30 minutes in length and will be held in a designated area(s) in the exhibition hall, which is set up in theatre-style for 50 attendees.

Product Theatres provide a high-value, live educational opportunity for companies to engage industry researchers and professionals to discuss candidly issues on the latest research outcomes and technological advancements as well as new ideas in both medical physics and biomedical engineering field.


1. Choice of speaking slot on a first-come-first-served basis2. Standard audio-visual equipment3. Table to distribute company materials during session4. Permission to use the phrase: “World Congress on Medical Physics and Biomedical Engineering 2021” in

the marketing of the symposium5. Support shall be acknowledged in the following areas: a. Mobile app b. Congress website c. Congress brochure and programme booklet (Online and print) d. Onsite sponsors and exhibitors board

Speaker and Education Support Opportunities Scientific research and education play a key role in the quality of healthcare delivery across the globe. By providing support in the area below, you are making a vital contribution to these e�orts.

All educational grants are managed in compliance with relevant accreditation and industry compliance criteria. To ensure independence of all CME-accredited elements, companies providing grants may not influence the topic, speaker selection or any other aspect of the content or presentation. No promotional, commercial or advertising materials may be included in the following opportunities. All support will be disclosed to participants.



Other Support Opportunities

Description Cost

Welcome CocktailThis is a one of the two o¨cial networking events of the World Congress highly anticipated by all Congress attendees, including the Congress Faculty, members of the Organising Committee as well as regional and international key opinion leaders.

Support will be acknowledged in these areas:

1. Catering tables2. 2 x pull-up banners (provided by Sponsor) placed strategically around the

function area3. E-invitations (non-exclusive)

SGD10,000

Congress DinnerThis is a one of the two o¨cial networking events of the World Congress highly anticipated by Congress attendees, including the Congress Faculty, members of the Organising Committee as well as regional and international key opinion leaders.


1. Table menus and invitation cards2. Acknowledgement during Committee’s welcome speech3. E-invitations (non-exclusive)4. 2 x pull-up banners (provided by Sponsor) placed strategically around the

function area

SGD20,000

Co�ee BreakFacilitate industry networking and gain visibility with experts and decision-makers in medical physics, biomedical engineering and applied medicine.


1. Catering tables2. 2 x pull-up banners (provided by Sponsor) placed strategically around the

function area

SGD5,000

Mobile App (Exclusive)The mobile app enables participants to access all Congress-related information and functions; such as scientific programme, abstracts, e-posters, speakers and exhibition information.


1. Mobile app2. Congress website3. Congress brochure and programme booklet (Online and print)4. Onsite sponsors and exhibitors board

SGD20,000

Congress Lanyards (Exclusive)Lanyards are provided to each attendee upon registration onsite. Your company’s logo will be printed alongside the WC2021 logo.

SGD10,000



Other Support Opportunities

Description Cost

Delegate Bag (Exclusive)Delegate bags are provided to all attendees upon registration onsite. Your company’s logo will be printed alongside the WC2021 logo.

SGD10,000

Poster Area(limited to two opportunities)Your company’s logo will be displayed on top of each poster board.

SGD5,000

Programme Book (Exclusive)The programme book will be distributed to all attendees. As a supporter, you will enjoy one full spread (2 pages) advertisement inside programme book and will also be acknowledged in these areas:

1. Congress website2. Congress brochure and programme booklet (Online and print)3. Onsite sponsors and exhibitors board

SGD8,000

Speakers Ready Room (Exclusive)This room is specially reserved and used by all speakers for their preparation and private networking. As a supporter you will be acknowledged in these areas:

1. Speakers ready room signage2. Desktop background of all laptops3. Congress website4. Congress brochure and programme booklet (Online and print)5. Onsite sponsors and exhibitors board

SGD5,800

Mobile Charging Stand Display (Exclusive)Gain additional exposure by sponsoring mobile charging stand displays within high-footfall areas in the exhibition hall. Cost includes printing and installation and sponsor may provide desired design before agreed deadline.

SGD5,800

Promotional Mailshot / eDMGain additional exposure for your symposium, company and/or exhibition booth by sending out a mailshot to the pre-registered attendees. Mailshot is to be designed and provided by the Supporter before an agreed deadline.

Your support will also be acknowledged in these areas:

1. Mobile app2. Congress website3. Congress brochure and programme booklet (Online and print)4. Onsite sponsors and exhibitors board

SGD5,500 (Exclusive)SGD3,500

(Non-exclusive)

Bag Insertion (1 pc A4-size)Include your corporate brochure into delegate bags to reach out to international attendees and expand the awareness of your product and/or solutions. The advertisers are to provide the brochures in English and in the quantity to be advised by the Organising Committee. The Organising Committee reserves the right to approve the contents and format of the A4 leaflet.

SGD3,000

All costs are in SGD and subject to prevailing taxes.



Type Back Page Inside Front Inside Back Inside Page

Advertisement in Programme Book (Full Colour)

SGD5,000 SGD4,000 SGD4,000 SGD3,000

Type Inside Page

Space-only RentalThe price for space-only rental is SGD650 per square meter. This includes:

1. Exhibitors’ badges (5 badges for the first 9 sqm and 1 badge for every 9 sqm thereafter)

2. 100-word company / product profile on the Congress website3. Cleaning of public areas and gangways

SGD650 per square meter

Shell Scheme RentalThe price for shell scheme rental is SGD6,500 per 9 square meter. This includes:

1. Exhibitors’ badges (5 badges for the first 9 sqm and 1 badge for every 9 sqm thereafter)

2. Shell scheme frame, basic lighting3. Fascia panel with standard lettering4. 2 chairs, 1 information counter, 1 rubbish bin5. 1 power point6. 100-word company/product profile on the Congress website7. Cleaning of public areas and gangways

SGD6,500 per9 sqm

Advertising Opportunities

Exhibiting Opportunities



Additional Exhibition Benefits

When you exhibit, your company will receive the following additional benefits:• Listing as an Exhibitor on the Congress website with link to Exhibitor’s website• Listing and profile in Congress brochure and programme booklet (Online and print)• Onsite sponsors and exhibitors board

Allocation of Exhibition SpaceSpace allocation will be made on a “first come, first served” basis. A completed Exhibition Booking Form should be emailed to ensure reservation of your desired location. Upon receipt of the Exhibition Booking Form, space will be confirmed and an invoice will be mailed. Space allocations will be made in the order in which application forms with payment are received.

Exhibitor RegistrationAll exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Five exhibitor badges will be given for the first 9 sqm booked and one additional for each 9 sqm after.

Additional exhibitor badges will be charged an Exhibitor registration fee (price available on request). Companies may purchase a maximum number of Exhibitor badges as follows: • Booths of up to 60 sqm – 15 exhibitor registrations• Booths larger than 60 sqm – 25 exhibitor registrations

Exhibitors are provided access to the exhibition hall only and badges should be carried by company sta� only. An Exhibitor Registration Form will be included in the Exhibitors’ Technical Manual.

Exhibitors’ Technical ManualAn Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be circulated one month prior to the Congress. It will include the following:• Technical details about the venue• Final exhibition details and information• O¨cial Contractor details• Services available to exhibitors and order forms

Booking ProceduresApplications for Support and/or Exhibition must be made in writing with the enclosed Exhibition or Support Booking Form and Contract.

Contracts and Confirmation

SupportersOnce a Support Booking Form is received, a contract will be sent to you for endorsement with an accompanying invoice. The duly-signed contract must be returned with a 60% deposit payment from the Supporter. Upon receipt of the Supporter Booking Form, the Organising Commitee shall reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.

Support Terms and Conditions Terms and Conditions of Supporter are included in this Prospectus and will be included in the Supporter agreement.



ExhibitorsOnce an Exhibition Booking Form is received, a confirmation of exhibition will be mailed to you with an accompanying invoice.

Exhibition Terms and Conditions The Terms and Conditions of exhibiting are included in this Prospectus. Please note that signing of the Exhibition Booking Form and Contract indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will be held as a valid liable contract, by which both parties will be bound.

Terms of Payment• 60% upon receipt of the Exhibition and/or Support Agreement and first invoice• 40% by 21 December 2020 (After December 2020, full payment is due upon booking)

All payments must be received before the start date of WC2021. Should the Exhibitor or Supporter fail to complete payments prior to the commencement of the Congress, the Organising Committee shall be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.

Payment MethodsOption 1: Payment by cheque (for Singapore-based companies)Option 2: Payment by Bank Transfer (Singapore Dollars only)

Beneficiary Account Number: 033-014360-5Beneficiary Account Name: MP Singapore Pte LtdBeneficiary SWIFT BIC Code: DBSSSGSGCHIPS UID Number: 034675Beneficiary Bank Name: DBS Bank Ltd, SingaporeBeneficiary Bank Address: 12 Marina Boulevard, DBS Asia Central Marina Bay Financial Centre Tower 3 Singapore 018982

Bank charges are the responsibility of the payer.

Cancellation / Modification PolicyCancellation or modification of exhibition or support items must be made in writing [email protected].

In the event of a cancellation or modification, the Organisers shall retain:• 10% of the agreed package amount if the cancellation/modification is made before 21 September 2020 inclusive• 50% of the agreed package amount if the cancellation/modification is made between 21 September 2020 and 21

December 2020, dates inclusive• 100% of the agreed package amount if the cancellation/modification is made after 21 December 2020



World Congress 2021 VenueSingapore’s newest, largest and most flexible conference and meeting venue is located in the heart of the Central Business District, and is nothing short of spectacular. Sands Expo® and Convention Centre at Marina Bay Sands is an award-winning event venue and the perfect setting for the World Congress on Medical Physics and Biomedical Engineering 2021.

With 120,000 square metres of event space, the venue can host conventions of up to 45,000 delegates, support 2,000 exhibition booths and accommodate 250 meeting rooms. Sands Expo and Convention Centre has the largest ballroom in Southeast Asia and is able to host 11,000 guests at a time. Located at the heart of Singapore’s Central Business District area, visitors and delegates can enjoy world-class entertainment, shopping, dining, arts and culture, and accommodation options under one roof. Marina Bay Sands also champions green meeting goals and Sands Expo is the first green venue in Southeast Asia to attain ISO 20121 certification for event sustainability management.

www.marinabaysands.com/expo-events-and-convention-centre.html

Congress SecretariatFor more information, please contact:MP SingaporeTelephone +65 6389 6618 | Email [email protected] | Website www.WC2021.org

HELD IN SINGAPOREWhere business, leisure & world-class experiences meetHighly regarded and one of the most lauded business destinations in Asia, Singapore is a premier MICE destination that promises an unrivalled experience with each visit. Brimming with energy, the city possesses a state-of-the-art infrastructure, a unique blend of contemporary and traditional ways of life, a rich and colourful multi-racial, multi-cultural heritage and is a melting pot of global cuisines.

www.visitsingapore.com



WORLD CONGRESS ON MEDICAL PHYSICS AND BIOMEDICAL ENGINEERING 2021 (WC2021)

30 May – 4 June 2021 | Expo Sands and Convention Centre, Marina Bay Sands

SUPPORT BOOKING FORM

COMPANY NAME:

COMPANY ADDRESS:

COUNTRY:

CONTACT PERSON: JOB TITLE:

TEL:

E-MAIL:

Sponsorship Level COST √

Platinum Package SGD38,000

Gold Package SGD18,000

Description COST √

Speaker Support

Student Support

Lunch Satellite Symposium SGD25,000

Breakfast Satellite Symposium SGD15,000

Pre-Congress Workshops (30 May) SGD15,000

Product Theatre SGD8,000

Welcome Cocktail SGD10,000

Congress Dinner SGD20,000

Co�ee Break SGD5,000

Mobile App (Exclusive) SGD20,000

Congress Lanyards (Exclusive) SGD10,000

I would like to book the following:

Other Branding Opportunities

Please complete all details and email it to Ms. Jenny Ong at [email protected].



Provisional booking – The item will be released if not confirmed within 14 days. Please send me a contract and invoice.

SIGNATURE DATE

We accept and agreed to be bound by the contract terms and conditions set out in this Sponsorship and Exhibition Prospectus. I confirm that I am authorised to sign this form on behalf of the Applicant / Company.

Description COST √

Delegate Bag (Exclusive) SGD10,000

Poster Area SGD5,000

Programme Book (Exclusive) SGD8,000

Speakers Ready Room (Exclusive) SGD8,000

Mobile Charging Stand Display (Exclusive) SGD5,800

Promotional Mailshot / eDM – Exclusive SGD5,500

Promotional Mailshot / eDM – Non-exclusive SGD3,500

Bag Insertion (1 pc A4-size) SGD3,000

Advertisement in Programme Book (Full Colour): Back Page SGD5,000

Advertisement in Programme Book (Full Colour): Inside Front SGD4,000

Advertisement in Programme Book (Full Colour): Inside Back SGD4,000

Advertisement in Programme Book (Full Colour): Inside Page (ROP) SGD3,000

Note: 7% GST applies for all Singapore-registered companies.



Application for Sponsorship & Exhibition Space Selection

Booth No.:

BOOTH TYPE SQM COST

Raw Space (SGD650 per sqm)

Shell Scheme (SGD6,500 per 9 sqm)

7% GST (applicable for Singapore-registered companies only)

Grand Total

Products and Services to be Exhibited

Brands(s)

Product Types(s)

NOTE: 60% payment is required with the return of this duly completed booking form and 40% balance payment will be payable before 21st December 2020.

WORLD CONGRESS ON MEDICAL PHYSICS AND BIOMEDICAL ENGINEERING 2021 (WC2021)

30 May – 4 June 2021 | Expo Sands and Convention Centre, Marina Bay Sands

EXHIBITION BOOKING FORM

COMPANY NAME:

COMPANY ADDRESS:

COUNTRY:

CONTACT PERSON: JOB TITLE:

TEL:

E-MAIL:

Please complete all details and email it to Ms. Jenny Ong at [email protected].



TO BE COMPLETED BY SPONSOR & EXHIBITOR

We agree to pay 60% of the payment with the return of this duly completed booking form and 40% balance payment will be payable before 21st December 2020. We have also read and accept the Terms & Conditions listed overleaf.

TO BE COMPLETED BY ORGANISER

The above application is accepted by the Biomedical Engineering Society (Singapore) and the Society of Medical Physicists (Singapore) and sent to the Congress Secretariat, MP Singapore Pte Ltd, 20 Kallang Avenue, PICO Creative Centre Level 2, Singapore 339411.

Exhibiting Company Company Stamp

Name

Signature

Date

SIGNATURE DATE

All payments should be exempt from bank charges, crossed and made payable in Singapore Dollars (SGD) to:

Beneficiary Account Number: 033-014360-5Beneficiary Account Name: MP Singapore Pte LtdBeneficiary SWIFT BIC Code: DBSSSGSGCHIPS UID Number: 034675Beneficiary Bank Name : DBS Bank Ltd, SingaporeBeneficiary Bank Address : 12 Marina Boulevard, DBS Asia Central Marina Bay Financial Centre Tower 3 Singapore 018982

Full Name: Job Title:



GENERAL SUPPORT AND EXHIBITION TERMS AND CONDITIONS

(1) OrganisersThe Event is co-organised by the Biomedical Engineering Society (Singapore), the Society of Medical Physicists (Singapore) (“Organiser”).

(2) Agreement(i) This Agreement is hereby entered into between the Organiser and the Exhibitor (being the Applicant identified on the Exhibition and Support Booking Form). (ii) This Agreement constitutes a license granted by the Organiser to the Exhibitor only to occupy the space allocated by Organiser to exhibit the Exhibitor’s products/services as notified to Organiser for the duration of the Event during show hours and shall not be deemed to be a lease or a contract for lease.

(3) Allocation of space/booth(i) This application does not give the Exhibitor a right to choose or reject the space/booth allocated by the Organiser. (ii) Space/booth will be allocated at the Organiser’s full discretion. In special cases the Organiser may decide not to accept an application, to allocate less space/booth than has been applied for, to alter allocated space/booth or to withdraw an allocation without the Exhibitor being entitled to claim compensation for damage incurred. (iii) The Organiser’s decision on the allocation of the space/booth will be final and binding on the Exhibitor. (iv) The full contract price is payable even if the Exhibitor eventually does not utilise the whole space/booth. (v) If no space/booth is available for the Exhibitor (without any default on its part) then the sole obligation of the Organiser is to refund to the Exhibitor such amount of the money received by the Organiser from the Exhibitor and apart from the aforesaid refund, the Organiser shall have no liability whatsoever. (vi) If the Exhibitor does not fulfil any of its obligations set out in this Agreement, the Organiser will be entitled not to proceed with the allocation of space/booth, or to withdraw an existing allocation of space/booth or not to make space/booth available, without prejudice to the Organiser’s claim for full payment of the amounts due.

(4) PaymentThe payment for space/booth rental or support package shall be settled in two (2) instalments as follows: a) Together with this application form, 60% of the Grand Total Cost must be submitted within one (1) month from the submission date to make reservation for the space/booth or support package made on or before 21 Dec 2020. b) The balance 40% must be submitted within one (1) month of the final invoice which will be issued by the Organiser before the opening of the Event. The total amount will be invoiced and payment shall be made within one month from submission date by Exhibitors who are reserving their space/booth or support package after 21 Dec 2020.

(5) Cancellation(i) The Organiser reserves the right at all times to, without the Exhibitor having the right to compensation, (a) change the dates of the Event or (b) cancel the Event due to any cause whatsoever including but not limited to any cause pursuant to Clause 20 below. (ii) No application can be cancelled or altered unilaterally by the Exhibitor. The Organiser may comply with a request to cancel the application subject to the condition that the Exhibitor pays a compensation for cancellation. The amount of compensation will depend on the time of cancellation and will be calculated at a percentage of the total space/booth rental or support package payable in accordance with the following schedule:

(6) Reduction of exhibition space/booth or support packageAll requests for reduction of exhibition space/booth or support package must be made in writing. (i) If such a request is received by the Organiser on or before 21 Dec 2020, the Organiser may in its absolute discretion, allow the reduction in which event, the Exhibitor shall pay the balance of the reduction fee accordingly. (ii) If a request for reduction is received after 21 Dec 2020, the Exhibitor shall nevertheless pay for the total sum of the original contracted space/booth or support package. The sum for the unused space/booth or support package is to be retained by or paid to the Organiser as liquidated damages. The Exhibitor shall not be entitled to any refunds even if the space/booth or support package unused by the Exhibitor is subsequently allocated by the Organiser to third parties. Notwithstanding the above, the Organiser reserves the right to decline for any reason whatsoever, requests for exhibition space/booth or support package reductions.

(7) WarrantyThe Exhibitor represents, warrants and undertakes that it is entering into this Agreement as principal and not as agent or nominee of any third party, and the exhibits do not infringe or are likely to infringe any patent, trademark, copyright and other intellectual property right of any party and it agrees that in the event of any breach of the representations, warranties and undertakings herein contained or any breach of the provisions of this Agreement, this Agreement and the license herein granted may be terminated by the Organiser (without the Organiser being liable for any damages or claims whatsoever and without prejudice to the Organiser’s other rights and remedies) and the Exhibitor shall indemnify the Organiser against any and all costs, claims, demands, losses, liabilities, charges, actions and expenses.

(8) Exhibits and other related materials(i) All exhibits, brochures, audio-visual presentations, displays and all related materials and articles are subject to the approval of the Organiser. (ii) The Exhibitor is solely responsible for ensuring that all governmental and other regulatory approvals required for the exhibits and its participation in the Event have been obtained prior to the commencement of the Event.

Receipt of notice of cancellation Compensation (percentage of total space/ booth rental or support package)a) On or before 21 Sep 2020 10%b) Between 21 Sep to 21 Nov 2020 (dates inclusive) 50%c) After 21 Dec 2020 100%



(9) Liability and risks(i) The Exhibitor shall insure, indemnify fully and e�ectively and hold the Organiser and its respective shareholders, the lessors of the premises where the Event is held and all governmental, statutory and regulatory bodies and agencies of the country where the Event is held and their respective directors, o¨cers, agents and servants harmless against any and all costs, claims, demands, losses, liabilities, charges, actions and expenses which any of them may be subject to or may incur or which may be made, claimed or instituted against them or any of them as a result of any act, breach of any of the terms of this Agreement, omission, conduct, failure of the Exhibitor or its directors, o¨cers, agents, servants, invitees or independent contractors. (ii) The Exhibitor’s aforesaid indemnity shall extend to all losses or injuries caused to any persons or property howsoever caused by the Exhibitor or its exhibits or personnel, or otherwise arising while the said persons are upon or examining, observing or passing the exhibits or space/booth occupied by the Exhibitor, or by the demonstration of or otherwise in connection with the Event. (iii) The liability or risks of loss or damage to the Exhibitor’s employees or agents, or the exhibits, shall be the responsibility of the Exhibitor. (iv) Exhibits shall be placed at the Exhibitor’s own risks and the Organiser, its respective shareholders, o¨cers and agents shall not be held responsible for any theft, damage, loss or destruction of the exhibits. (v) Under no circumstances will the Organiser, any government, statutory or regulatory body or agency or their respective directors, o¨cers or agents make good or accept responsibility or be liable howsoever in respect of any damage, theft, loss or destruction of the exhibits or any property, goods or articles or things whatsoever placed, deposited, brought into or left upon the Event premises by the Exhibitor.

(10) Sound levelThe use of headphones for sound demonstration is strongly recommended. The sound level of audio equipment must be tuned to an acceptable volume and conducted in a way which does not interfere with nor be a nuisance to neighbouring space/booths. The sound level should not exceed 80dB measured from the nearest point of adjoining space/booths. If the Exhibitor refuses to comply with the request to reduce the volume, the Organiser reserves the right to disconnect all power supplies to the space/booth and no compensation will be made to the Exhibitor.

(11) Insurance policyThe Exhibitor shall make sure that they are fully covered by insurance including, but not restricted to, all risks on their property, exhibits or articles of any kind, public liability and comprehensive protection against any loss or damage caused by any circumstances whatsoever whether by reason of fire, water, theft, accident or any other cause. The Exhibitor shall insure against, indemnify and hold the Organiser harmless in respect of all costs, claims, demands and expenses to which the Organiser may in any way be subjected as a result of any loss or injury arising to any person (including members of the public or the Organiser’s sta�, agents, or contractor(s) or property howsoever caused as a result of any act or default of the Exhibitor, his servant, agents or contractors or invitees. If the Organiser so demands, the Exhibitor shall provide proof to the Organiser that the Exhibitor has adequate insurance cover.

(12) Loss or damageThe Organiser shall not be responsible for any loss or damage to the Exhibitor’s property caused during moving, transportation or shipment. In such cases, the Exhibitor is still liable to pay the full space/booth rental or support package and any other amount payable to the Organiser.

(13) Limitation of liability(i) The liability of the Organiser (if any) shall under no circumstances (whether arising from breach of Agreement, tort or otherwise) exceed the amount of the total Agreement price paid by the Exhibitor for the license herein granted. (ii) The person or persons appointed by the Organiser to undertake any o¨cial tasks including the O¨cial Contractor and the O¨cial Freight Forwarder are independent contractors and are not agents of the Organiser.

(14) Sub-licensing and non-assignment(i) This license to participate in the Event is personal to the Exhibitor and is non-transferable. (ii) No licensing or sub-licensing may be granted by the Exhibitor to any other party. The Exhibitor shall not assign or sublet the space/booth or any part thereof. (iii) The Organiser may without the consent or approval of the Exhibitor assign or transfer its rights and/or obligations under this Agreement. The Exhibitor may not assign or transfer any of its rights or obligations under this Agreement without the prior approval of the Organiser.

(15) Termination(i) If in the reasonable opinion of the Organiser, the Event premises may become unfit for occupancy or if the holding of the Event or the performance of the Organiser of any of the provisions of this Agreement are interfered with by virtue of any cause, this Agreement (or any part thereof) may forthwith be terminated or cancelled by the Organiser without the Organiser being liable in damages or otherwise to the Exhibitor. (ii) This Agreement may be terminated forthwith by the Organiser if, in the Organiser’s opinion, the Exhibitor does not or may be unable to perform or comply with any of its obligations of this Agreement.(16) RevocationUpon termination of this Agreement, the license granted is revoked and there upon the Exhibitor shall immediately leave the Event premises and remove all its exhibits. The exhibitor will be charged any extra expenses caused by the delay in leaving the premises or removing his exhibits on time.

(17) Set-o� clauseTo the extent permitted by the laws, the Organiser may deduct from or set-o� against any money due from the Organiser to the Exhibitor any sum which the Exhibitor is liable to pay to the Organiser.



(18) Self-help remediesThe Organiser will have the right to take the following courses of action without any judicial intervention, if necessary at the Exhibitor’s expense, against an Exhibitor who acts in contravention of any provision of this Agreement or who fails to comply with a direction given by or on behalf of the Organiser:

a) Refuse the Exhibitor and its representatives admission to the Event;b) Close and/or clear the Exhibitor’s space/booth; andc) Take possession of the exhibits displayed, any goods and anything built or fitted by the Exhibitor.

(19) Laws and regulationsAll laws, rules and regulations (including, without limitation, tra¨c, health, fire safety and environmental laws and regulations) imposed by the Organiser or local authorities and agencies or the lessor of the Event premises must be strictly observed by the Exhibitor.

(20) Force majeureThe Organiser shall not be liable to the Exhibitor by any reason of any cancellation or part-time opening of the Event, either as a whole or in part, for any non-performance of their obligations under this Agreement or for any amendments or alterations to all or any of the Rules and Regulations of the Event in each case to the extent that such occurrence is due to any circumstances not within their control including but not limited to and without a�ecting the generality of the foregoing, any acts of God, flood, tempest, storms, war, shortages of water, labour or power, acts or threats of terrorism, riots, civil commotion, strikes or insurrection, failure of any applicable government authority to issue required governmental permits, suspension, termination or revocation of any material governmental permit required for the Event, outbreak or threat of outbreak of infectious or communicable diseases such as SARS and any other similar event or condition.

(21) Partial invalidityThe invalidity or unenforceability or any provision of this Agreement shall not a�ect the validity or enforceability of any other provision.

(22) Remedies and implied waiversNo failure or delay on the part of the Organiser to exercise, any right or remedy under this Agreement will operate as a waiver thereof, nor will any single or partial exercise of any right or remedy preclude any other or further exercise thereof or the exercise of any other right or remedy. The rights and remedies provided are cumulative and not exclusive of any rights or remedies provided by law.

(23) Governing law and jurisdiction(i) This Agreement shall be governed by, and construed in accordance with the laws of Singapore. (ii) The Exhibitor hereby irrevocably and unconditionally submits to the exclusive jurisdiction of the Courts of Singapore for all purposes in relation to this Agreement and waives any objections on the ground of venue or forum non-convenience or on similar grounds.

(24) Exhibitors’ manual and floor plan(i) Further rules and regulations pertaining to the Event can be found in the Exhibitors’ Manual and other documents issued by the Organiser from time to time. (ii) The Organiser reserves the right to make further rules and regulations (having immediate e�ect) from time to time in relation to any aspect of the Event. (iii) Such rules and regulations whether contained in the Exhibitors’ Manual or otherwise shall form part of this Agreement and shall be binding on the Exhibitor.

(25) Unforeseen occurrencesIn the event of any occurrences not foreseen in the Agreement or these Rules and Regulations, the decision of the Organiser shall be final.

(26) Data ProtectionBoth the Exhibitor and the Organiser shall ensure that any personal data as defined by the Personal Data Protection Act 2012 (“PDPA”), provided by one to the other, is processed in accordance with the PDPA. In particular, the Exhibitor undertakes that any data provided by the Organiser or generated in connection with the Event will only be used for the specific purposes outlined and that it will obtain similar undertakings in regard to any such data that it is entitled to pass to subcontractors. The Organiser shall be entitled to pass on any personal data or other Exhibitor contact and requirements details to any third-party contractors (including without limitation freight companies) so that such contractors may liaise with the Exhibitors directly.

Agreed and accepted by: Company Stamp

Full Name: Company:

Signature:

Date:

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World Congress 2021 - Conference Secretariatc/o MP Singapore Pte LtdT +65 6389 6618 E [email protected]

Event Manager

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