sponsorship prospectus - arubanetworks.com · strength in numbers terms and conditions of...

Sponsorship Prospectus

September 4 - 6, 2018

centar a gr and at centr alworld

bangkok, thailand

IntroductIonTechnology is changing so rapidly that it’s near impossible to stay ahead of all updates. Join Aruba Atmosphere 2018 APAC with 1,800 delegates to learn, collaborate and influence the way Aruba new products deliver enterprise-class wireless, wired, security, location and branch solutions. Be a part of today’s leading innovation machine!

At Atmosphere 2018 APAC, you will experience the technical vision of how you can enable intelligent edge capabilities in your business with the Aruba Mobile First Architecture. Keynotes and hands-on sessions will teach you how to:

• Turn IT resources into assets for your business

• Close security gaps while supporting workplace flexibility

• Provide the right collaboration tools for organizational creativity

• Help your organization gain an innovation edge

• Embrace the flexibility and scale of cloud and on-premises solutions

outreach

Reach network decision makers and IT executives, and get your message out in a sponsorship program designed to highlight your most valuable asset: your content.

opportunIty

Demonstrate your products and engage with a highly technical audience filled with influencers and decision makers. Display your products and solutions in creative ways such as at our reception parties, speaking sessions and our mobile app.

engagement

Engage with Aruba’s qualified customers, channel partners, ecosystem partners, and product experts during dedicated networking times.

Why Sponsor?

“The biggest take away for my business as an APAC Atmosphere 2017 sponsor is being able to network and engage Aruba key partners and customers with regional presence, showcasing our strong joint solutions.”

- KIana analytIcs

staKe your claIm

To secure your sponsorship, please contact Delphine Neu at: [email protected]


25%

12%

8%9%

31%

6%8%

movers & shaKers

Who Attends?

attendeeS by company Size

In 2018, we expect to reach 1,800 attendees at Atmosphere APAC. As a sponsor, you have the unique opportunity to interact with our key partners and customers.

attendeeS by induStry

Less Than 100 100-250 250-500 500-1,000 1,000-5,000 5,000-10,000 10,000+

Finance Healthcare High Tech Education Hospitality Manufacturing Retail/ Services

State Government Telecommunication Transportation

5%

13%

20%

14%

12%

13%

4%11%

2%

Based on 2017’s attendance

6%

all day, all nIght

Preliminary Agenda

sunday, septemBer 2, 2018

Technical Training- Day 1

monday, septemBer 3, 2018

Technical Training- Day 2Regional Dinners

tuesday, septemBer 4, 2018

KeynoteIT Executive ForumAirheads TracksPartners TracksInnovation ZoneWelcome Reception

Wednesday, septemBer 5, 2018

Technology Demos KeynoteAirheads TrackPartners TrackPartner Awards CeremonyAsk ArubaInnovation ZoneAtmosphere Appreciation Party

thursday, septemBer 6, 2018

Airheads TrackInnovation Zone Technical Certification Exams

“The innovation zone was a great attraction with industry specificexperience zones and futuristic use cases. They were thought provoking.”

jayantha praBhu, CIO— Essar Group


opportunIty type descrIptIon sponsorshIp Fee QuantIty avaIlaBle

WELCOME RECEPTION SPONSOR BRANDING AND LOGO RECOGNITION DURING PARTY ACTIVITIES USD 5,000 3

MOBILE CHARGING STATION SPONSOR LOGO RECOGNITION ON MOBILE CHARGING STATION OVER 3 DAYS USD 4,000 3

JOINT BRANDING ON WATER BOTTLE SPONSOR LOGO RECOGNITION ON 2000 WATER BOTTLES USD 2,000 1

BANNER ON EVENT MOBILE APP SPONSOR LOGO RECOGNITION AND KEY MESSAGE IN EVENT MOBILE APP OVER 3 DAYS (ON ROTATION) USD 1,000 2

Bells & WhIstles

sponsorshIp levels platInum gold sIlveraccess detaIlsSPONSORSHIP FOR APAC ATMOSPHERE ONLY USD 30,000 USD 20,000 USD 12,000

AVAILABILITY BY INVITE ONLY 3 10

FULL CONFERENCE PASSES (NOT INCL. ACCOMMODATION) 5 3 2

pre-event marKetIngLOGO ON EVENT WEBSITE YES YES YES

LOGO ON EVENT EDMS YES YES YES

speaKIng opportunItIesCO-JOINT BREAKOUT TRACK PRESENTATION YES NO NO

onsIte marKetIngLOGO AND 100 WORD COMPANY WRITE-UP IN CONFERENCE MOBILE APP YES YES YES

LOGO RECOGNITION ON EVENT SIGNAGES YES YES YES

ExHIBITION SPACE 5x4M BOOTH SPACE 3x3M BOOTH SPACE 3x2M BOOTH SPACE

SCHEDULED USAGE OF ONSITE MEETING ROOMS YES NO NO

NUMBER OF NOTIFICATION ON MOBILE APP THROUGHOUT THE WHOLE EVENT

2 1 0

post-event marKetIngPOST-SHOW ATTENDEE LIST YES YES NO

CO-BRANDED EMAIL TO EVENT ATTENDEES YES YES YES

PLACEMENT IN POST-SHOW SIGHTS AND SOUNDS VIDEO YES NO NO

ADDITIONAL SPONSORSHIP OPPORTUNITIES



strength In numBers

2017 Sponsors

strength In numBers


early BIrd discount*: sign up By 8th june 2018 For 10% discount of total sponsorship term & conditions: min. 50% of payment to be received by 13th july 2018

payment termsAll payment of fees are subject to GST and are due no later than 2 weeks prior to the commencement of the event else participation will be put at risk. The Organizer reserves the right to refuse partner participation if payment of sponsorship fee has not been made by the above due dates. All fees are deemed fully earned and non-refundable when due, unless Application is denied. Sponsor may not assign or transfer any portion of its interest in this agreement. After receipt of this signed agreement, Organizer will issue an invoice showing payment due or acknowledging receipt of payment.

We hereby accept the Terms & Conditions of the sponsorship of the Atmosphere 2018 APAC event.Sponsorships are assigned on a first come, first served basis and Organizer is not deemed to have accepted the application until it so states in writing.

For sponsorAUTHORIZED SIGNATURE: DATE:

NAME (IN WRITING): TITLE:

SPONSORSHIP AGREEMENT Please email completed and signed form to: Delphine Neu at [email protected].

1.sponsor InFormatIonSPONSORSHIP COMPANY/ DIVISION:

SPONSORSHIP NAME FOR EVENT WEBSITE:

ADDRESS:

CITY: ZIP/POSTAL CODE: COUNTRY:

TELEPHONE WITH COUNTRY CODE: FAx WITH COUNTRY CODE: URL:

PRIMARY CONTACT: TITLE:

EMAIL: TELEPHONE (OFFICE/MOBILE):

PR/MEDIA RELATIONS CONTACT: (IF APPLICABLE) EMAIL: TELEPHONE:

ACCOUNTING NAME/ TITLE: EMAIL: TELEPHONE:

2. sponsorshIp level (please select one)

PLATINUM USD 30,000 GOLD USD 20,000 SILVER USD 12,000

3. sponsorshIp opportunIty type (please select one)

WELCOME RECEPTION USD 5,000

MOBILE CHARGING STATION USD 4,000

JOINT BRANDING ON WATER BOTTLE USD 2,000

BANNER ON EVENT MOBILE APP USD 1,000

4. payment optIons PAY BY CREDIT CARD (AMEx CARD ONLY, APPLICABLE TO 3.6% BANK CHARGES)

PAY BY CHECK OR BANK TRANSFER. INVOICE ME.

strength In numBers

terms and condItIons oF sponsorshIp oF atmosphere 2018 apac

Sponsor (“You” or “Sponsor”) hereby submits this application to Aruba, a Hewlett Packard Enterprises company (“Aruba”) for the Atmosphere 2018 APAC Conference (“Event”). Your submission of this application constitutes your acceptance of these terms and conditions. This application, including these terms and conditions (“Contract”), shall only become binding when accepted by Aruba. Aruba reserves the right, at its sole discretion, to decline acceptance of any application. A charge will be made immediately upon Aruba’s acceptance of your application. Sponsorships are not revocable and fees paid are non-refundable once accepted, except as otherwise specified herein. Exhibit space is selected on a first-come, first-serve basis and Aruba reserves the right, in its sole discretion, to assign exhibitors to an alternate space, and to make changes in the location, size, layout, arrangement, time and display limits of Sponsor’s exhibit.

cancellatIon. Aruba reserves the right to cancel Event or to terminate this Contract or Sponsor’s participation in all or part of the Event for any reason at any time upon written notice to Sponsor. Upon Aruba’s cancellation or termination, its sole liability to Sponsor, and Sponsor’s exclusive remedy, shall be a refund of the fees paid by Sponsor under this Contract for the Event in which Sponsor is unable to participate due to such cancellation or termination.

sponsor materIals. Sponsor’s promotional, presentational, and other materials are subject to Aruba’s approval. Aruba shall have the right to reproduce, promote, distribute and otherwise use these materials in connection with the Event. Aruba is not granted any other rights to Sponsor’s materials, and acknowledges that it shall not gain any proprietary interest in Sponsor’s materials. Sponsor represents and warrants that the materials do not and will not infringe on any third party rights, including, without limitation, copyright, patent, trade secret, trademark and rights of publicity or privacy, and are not false, misleading, deceptive, obscene or defamatory. At its sole discretion, Aruba may withhold or withdraw permission to display items or distribute souvenirs, advertising or any other material.

trademarKs. Aruba shall have the right to use Sponsor’s trademarks to promote Sponsor’s participation in and sponsorship of the Event, and to fulfill its obligations under this Contract. Any such use shall be in compliance with Sponsor’s relevant trademark or corporate identity guidelines, and all goodwill shall inure to the benefit of Sponsor. Aruba is not granted any other rights to Sponsor’s trademarks, and acknowledges that it shall not gain any proprietary interest in Sponsor’s trademarks.

conduct. Sponsor shall conduct its participation in the Event in a decorous manner in order not to be objectionable to Aruba, the event center at which the Event is taking place (the “Event Center”), other exhibitors, or the public. Aruba reserves the right to restrict or prohibit exhibits which, because of noise, method of operation, content, safety, or any other reason, are objectionable to Aruba or otherwise detract from or are out of keeping with the character of the Event. Aruba reserves the right to close, remove or require changes in Sponsor’s exhibit and to remove any of Sponsor’s personnel, agents, representatives, independent contractors, invitees or guests if the exhibit or individuals are deemed by Aruba, in its sole discretion, to be detrimental to Aruba, the Event, other exhibitors, or the public, without refund or other appeal.

use oF space. Sponsor may not sublet, assign, or apportion any part of the exhibit space contracted for herein, nor represent, advertise, distribute literature for, or otherwise promote the products or services of any other firm or individual except as approved in writing by Aruba. Sponsor may not display outside the confines of its assigned exhibit space. Sponsor shall not mark, deface or otherwise damage any furnishings or equipment that is provided, or the Event Center premises. Sponsor shall return all furnishings and equipment, and the premises in as good condition as they were received. Sponsor shall be liable for any damage caused by its failure to adhere to this provision. Violations of any of the regulations of the Event Center, by you or your representatives will result in your forfeiture of exhibit space and loss of fees paid. You acknowledge that arrangements and payments for exhibitor services not included in this Contract are separate transactions and must be coordinated with the exhibitor services company and/or the Event Center. Any space provided to you under this Contract, including but not limited to any kiosks, exhibit space or conference rooms (“Space”), is licensed and provided on an “as is” basis. Aruba shall not be liable for preexisting conditions of the Space or for conditions arising during the period of the license or Sponsor’s use. Anyone visiting, viewing or otherwise participating in the Space is deemed to be the invitee or licensee of Sponsor while so visiting, viewing or otherwise participating in Sponsor’s exhibit or Space, rather than the invitee of Aruba or the Event Center. Sponsor shall comply with all applicable laws, rules, regulations, ordinances, codes and statutes with respect to the conduct of its exhibit.

IndemnIFIcatIon. Sponsor hereby agrees to defend, indemnify and hold harmless Aruba, the Event Agency which organizes the Event on behalf of Aruba (“Agency”), the Event Center, its owners, its operator, and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents against all losses, liabilities, damages, demands, suits, causes of action, judgments, costs or expenses (including court costs and reasonable attorneys’ fees) arising out of or caused by (i) Sponsor’s installation, removal, maintenance, occupancy or use of the Event Center premises or a part thereof, excluding any such liability caused by the sole gross negligence of Aruba, the Event Center, and their respective employees and agents; (ii) Sponsor’s materials distributed in connection with the Event, including but not limited to Aruba’s use of such materials; and (iii) Sponsor’s breach of the terms of this Contract.

Insurance. Sponsor acknowledges that Aruba, the Agency, the Event Center, their owners, and their operators do not maintain insurance covering Sponsor’s property and agree that it is Sponsor’s sole responsibility to obtain insurance sufficient to cover against loss, theft, damage or destruction of goods, and injury, including death, to Sponsor’s personnel, employees, agents or representatives.

lImItatIon oF lIaBIlIty. Aruba shall not bear any responsibility for the safety of sponsor, its personnel, employees, agents or representatives or personal property. Neither party shall in any event be liable for any indirect, incidental, special, punitive, or consequential damages, or damages for loss of profits, revenue, data, or data use, whether in an action in contract or tort or otherwise, even if that party has been advised of the possibility of such damages. Aruba is not liable for any errors in any listings or descriptions associated with the event. The total liability of aruba for damages hereunder shall in no event exceed the amount of fees paid by sponsor under this contract.

Force majeure. Aruba shall not be responsible for any loss or damage resulting from failure to perform under this Contract or to conduct an Event as currently scheduled in whole or part as a result of riot, strike, labor dispute, acts, regulations or orders of governmental authorities, civil disorder, act of war, act of terrorism, failure of facilities, earthquake, storm, fire, flood, or other acts of God, or any reason of any kind whatsoever beyond the reasonable control of Aruba.

taXes & lIcenses. Sponsor is solely responsible for obtaining any licenses and permits, and payments of all taxes (including sales and use taxes), license fees, or other charges applicable to its participation in the Event, including taxes collected by Organizer.

general. This Contract shall be governed by the laws of Singapore, without regard to Singapore’s conflict or choice of law provisions. The parties agree that any legal proceeding arising under this Contract shall take place in the state or federal courts located within Singapore. This Contract or any part hereof shall not be assigned or otherwise transferred by any party without the prior written consent of the other party which consent shall not be unreasonably withheld. Any such attempted assignment or transfer without such consent shall be void; provided, however, the acquisition of Aruba, its parent or any of its subsidiaries, by merger or otherwise shall not be deemed an assignment under this provision. Either party’s failure to exercise any of its rights under this Contract shall not constitute a waiver of any past, present, or future right or remedy. You represent and warrant that all necessary approvals for this Contract have been obtained, and the person whose signature appears on this application has the authority necessary to execute and deliver this Contract on your behalf. This Contract shall constitute the final, complete and exclusive written expression of the intentions of the parties hereto and shall supersede all previous communications, representations, agreements, promises or statements, either oral or written, by either party. This Contract may be amended only in writing signed by each of the parties hereto. No other terms and conditions shall be applicable, except as otherwise provided herein.


leavIng on a jet plane

To secure your sponsorship, please contact our Aruba APAC Channels Marketing Lead, Delphine Neu at: [email protected]

lImIted slots avaIlaBle

Act Now!

sponsorship prospectus - arubanetworks.com · strength in numbers terms and conditions of...

Documents