sponsorship proposal...sponsorship proposal 2020 state conference rebuilding resilient communities...

SPONSORSHIPPROPOSAL

2020 STATE CONFERENCE

REBUILDING RESILIENT

COMMUNITIES

WEDNESDAY 4TH – FRIDAY 6TH NOVEMBER 2020

CROWNE PLAZA HUNTER VALLEY

4-6 NOVEMBER 2020


BE PART OF THE IPWEA NSW 2020 STATE CONFERENCEThe Institute of Public Works Engineering Australasia (NSW Division) would like to invite you to participate in the 2020 State Conference to be held at Crowne Plaza Hunter Valley on Wednesday 4th – Friday 6th November.

WHO IS IPWEA NSW?The Institute of Public Works Engineering Australasia NSW Division (IPWEA NSW) is a professional organisation providing member services and advocacy for those involved in and delivering public works and engineering services to the community. The Institute has been around for over 100 years and Membership is primarily comprised of public sector/local government professionals specialising in Infrastructure and Public Works.

Members come from the wide range of professions involved in Public Works and Services - Engineers, Technicians, Public Works Directors, Contractors, Consultants, Managers, and Strategic Planners. Our members include those working in the areas of roads, bridges, asset management, water supply and sewerage, stormwater systems, airports, cemeteries, parks and gardens, and coastal and harbour facilities. All IPWEA NSW events are open to Members as well as Non Members.

PARTNERING BENEFITSParticipating as a partner or exhibitor at the IPWEA NSW State Conference will take you straight to the market and demonstrate your level of support and expertise as well as commitment to the Public Works Industry.

• Connect with a target audience, key clients, future prospects and stakeholders

• Influence many key decision makers in NSW at one event

• Access a broad regional, metropolitan and rural NSW network within the Public and Private sectors

• Develop an ongoing relationship with IPWEA NSW and its Members

• Communicate your message to public works professionals

• Demonstrate your commitment to the Public Works Industry

• Network and collaborate with professionals to profile and promote your business

• Drive brand awareness through exclusive partnerships

• Maximise exposure at the premier conference devoted to the public works professionals

• Tap into the ever-growing public infrastructure sector market

• Be front of mind when public works projects come up

IPWEA NSW STATE CONFERENCE KEY POINTSHeld annually, the State Conference is NSW’s leading forum for the Public Works and Engineering sector and relevant for all levels of public works professionals. • Consistent growth in attendance and reputation• Upwards of 400 multi-disciplinary delegates from both

Public and Private sectors across New South Wales• Relevant, topical and innovative speakers• The conference promotes success and innovative

practices with a focus on current issues affecting all disciplines of public works

• Outstanding networking functions including a Welcome Reception and the highly anticipated Engineering Excellence Awards Gala Dinner

2 IPWEA NSW 2020 STATE CONFERENCE www.ipweansw.org/state-conference | 4 - 6 NOVEMBER 2020

THE AUDIENCEBased on 2019 attendees

DELEGATES BY REGION Central West

Mid North Coast

Metro

Central Coast

Hunter

New England/North West

Illawarra

North Coast

South West

Orana

South East

Other

1%

3.8%

47%

9.1%

8.5%

1.8%

6.8%

2.6%

10%

1.3%

1.3% 6.8%

DELEGATES BY PROFILE

CEO/GM/Director

Managers

Engineers/Designers

Coordinator/SupervisorOfficers

CadetsOther

0

20

40

60

80

100

120

140

“ Informative with a good platform for networking with IPWEA members and industry partners”

DELEGATE FEEDBACK

“ Overall it was a good and worthwhile experience - will come again”

EXHIBITOR FEEDBACK

3IPWEA NSW 2020 STATE CONFERENCE www.ipweansw.org/state-conference | 4 - 6 NOVEMBER 2020

4-6 NOVEMBER 2020


MULTIPLE PACKAGES TO SUIT YOUR MARKETING STRATEGIESOur friendly Events Team will work with you to maximise your brand exposure and put you in front of your target market and audience. The conference is hosted at a regional yet central venue with the advantage of a captive audience where delegates typically stay in-house for the duration of the conference.

This is your opportunity to develop new business relationships or build on existing ones with attendees who will interact with your brand, meet your team and experience your products. Partners receive acknowledgement, benefits and entitlements according to their level of sponsorship contributions. Choose from one of the multiple partnership opportunities included in this prospectus or contact us about a tailored package to suit your needs.

An early commitment will bring greater exposure and deliver an increase return on your investment whether you wish to go ahead with an already existing or a tailored package. For the major packages IPWEA NSW is happy to discuss a three (3) year package deal for your company to maintain visibility as well as securing a fixed price.

KEY SPONSORSHIP CONTACTIf you have any questions or require further information regarding Sponsorship opportunities and packages, please do not hesitate to contact:

Jenny Ban Events Manager T (02) 8267 3006 | M 0478 804 773 E [email protected]

The conference website also contains further details about the IPWEA NSW State Conference. W https://www.ipweansw.org/state-conference


mailto:[email protected]

PROGRAM OVERVIEW Wednesday 4th November 2020

10:00am Exhibitor Bump In

1:00pm-5:00pm Workshop/Masterclass

4:00pm-6:00pm Delegate Registration

6:00pm-8:00pm Welcome Reception in the Exhibition Area

Thursday 5th November 2020

8:30am-12:30pm Opening Ceremony and Keynotes

9:00am-5:00pm Exhibition Area Open (hosting all commercial presentations in the catered breaks)

12:30pm IPWEA NSW AGM

1:30pm-5:00pm Technical Streams

6:30pm-7:30pm Networking Pre-Dinner Drinks in the Exhibition Area

7:30pm-11:30pm Engineering Excellence Awards Gala Dinner and Entertainment

11:30pm onwards After-Hour Networking (Lovedale Brewery)

Friday 6th November 2020

9:00am-2:00pm Exhibition Area Open (hosting all commercial presentations in the catered breaks)

9:00am-1:00pm Keynotes and Technical Streams

1:00pm Exhibitor Bump Out

1:00pm-2:30pm Keynote, Panel Session and Closing Ceremony

*Please note that the program is subject to change


4-6 NOVEMBER 2020


PLATINUM PARTNER BORAL 2019, 2020 AND 2021

As Platinum Partner you are a Key Partner in the success of the conference. In addition to receiving the highest level of exposure during the conference, IPWEA NSW will work alongside you to maximise your promotional opportunities and commercial rewards.As Platinum Partner you receive the following entitlements:

Pre-Conference:• Company logo featured on the IPWEA NSW website

homepage*• Company logo featured on the conference website

with a link to your company’s homepage*

During Conference:• Double exhibition booth (6x2m) located in prominent

position within the Exhibition Area• Four exhibitor passes inclusive of all social functions• Three tickets for nominated guests to attend the

Awards Gala Dinner• Two tickets for nominated guests to attend the

Welcome Reception• Two representatives invited to the Board of Directors

luncheon at Crowne Plaza Hunter Valley Wednesday 4th November 2020

• Opportunity to provide lanyards to all conference participants*

• Opportunity to provide Awards Gala Dinner guests with branded gift*

• Three-minute speech at the Opening Ceremony• Acknowledgement as Platinum Partner during

Opening and Closing Ceremony • Freestanding promotional banner to be positioned in

the registration area for the duration of the conference*

• Company representative to present award to the winner of the Public Works Leader of the Year award category

• Company logo to be displayed on screen during nominated award category*

• Full page colour advertising space on the back cover of the Conference Booklet (A5)*

• Full page black and white advertisement in the Conference Booklet (A5)*

• Company logo and 200-word company profile in the Conference Booklet*

• Company logo to be printed on the front cover of the Conference Booklet*

• Company logo on all printed conference material and dinner programs*

• Company logo to appear on all conference participants name badges*

• One insert in delegates satchels* • One trestle table and two chairs if needed

Post-Conference:• Full page colour advertisement in the Excellence

Awards Booklet post conference (A4)*• Access to official photos to be used in company

publications• Delegate list supplied post-conference

*partner to supply artwork/all materials **subject to availability at the time of booking


GOLD PARTNER - $28,000 PLUS GST1 AVAILABLE

As Gold Partner you receive a unique opportunity to drive your brand especially during the revered Awards Gala Dinner where delegates, speakers, partners, exhibitors and VIP’s are recognising excellence in Public Works projects and programs. Part of the Gold Package is also to partner an award category.

As Gold Partner you receive the following entitlements:




During Conference:• Double exhibition booth (6x2m) located in prominent

position within the Exhibition Area**• Three exhibitor passes inclusive of all social functions• A table of 10 (additional attendees) at the Engineering

Excellence Awards Gala Dinner• One representative invited to the Board of Directors

luncheon at Crowne Plaza Hunter Valley Wednesday 4th November 2020

• Opportunity to provide Awards Gala Dinner guests with branded gift*

• Three minute speech at the Awards Gala Dinner• Acknowledgement as Gold Partner during Opening

and Closing Ceremony• Freestanding promotional banner positioned in

prominent location during the Awards Gala Dinner*• Company representative to present award to the

winner of the nominated award category**• Company logo to be displayed on screen during

nominated award category*






• One insert in delegates satchels*• One trestle table and two chairs if needed


Awards Booklet post-conference (A4)*• Access to official photos to be used in company


*Long-term PartnershipIf your company is interested in partaking in a 3 year partnership arrangement, please do not hesitate to contact the IPWEA NSW Events Manager, Jenny Ban on [email protected] or (02) 8267 3006 to discuss your options and increase your level of involvement whilst creating a closer alliance with IPWEA NSW.



4-6 NOVEMBER 2020


SILVER PARTNER - $23,000 PLUS GST1 AVAILABLEThis is a fantastic opportunity to promote your brand especially during the Welcome Reception taking place on Wednesday 4th November, where delegates, speakers, partners and exhibitors are networking in a relaxed social environment.

As Silver Partner you receive the following entitlements:




During Conference:• Single exhibition booth (3x2m) located in prominent

position within the Exhibition Area**• Two exhibitor passes inclusive of all social functions

• Two tickets (additional attendees) for nominated guests to attend the Welcome Reception

• One representative invited to the Board of Directors luncheon at Crowne Plaza Hunter Valley Wednesday 4th November 2020

• Opportunity to provide Welcome Reception guests with branded gift*

• Three minute speech at the Welcome Reception • Freestanding promotional banner positioned in a

prominent location at the Welcome Reception* • Acknowledgement as Silver Partner during Opening

and Closing Ceremony • Full page black and white advertisement in the

Conference Booklet (A5)*









*Long-term PartnershipIf your company is interested in partaking in a 3 year partnership arrangement, please do not hesitate to contact the IPWEA NSW Events Manager, Jenny Ban on [email protected] or (02) 8267 3006 to discuss your options and increase your level of involvement whilst creating a closer alliance with IPWEA NSW.



CATEGORY 1Design and Construction of a Local Government/Public Works Project1A) Projects less than $500,0001B) Projects greater than $500,000 and

less than $5 million1C) Projects greater than $5 million

CATEGORY 2New or Improved Techniques including; Innovation and/or Introduction of Techniques or Outstanding Management Initiatives or Outstanding Achievement in Asset Management

CATEGORY 3Innovation in Water Supply and Wastewater

CATEGORY 4Workplace Health and Safety

CATEGORY 5Excellence in Road Safety Engineering

CATEGORY 6Environmental Enhancement Project or Initiative including Recovering, Recycling and Reusing

CATEGORY 7Local Government Excellence in Roads Safety Awards

CATEGORY 8Multi-Disciplinary Project Management

CATEGORY 9The David Abbott Award (Public Works Leader under 35)

CATEGORY 10 Partnered by BoralPublic Works Leader of the Year

THE MINISTERS FOR LOCAL GOVERNMENT’S AWARD FOR INNOVATION IN LOCAL GOVERNMENT ENGINEERINGIn 2016 the Minister for Local Government’s Award for Innovation in Local Government Engineering was introduced and has since been endorsed by the Minister for Local Government. Projects cannot be nominated in this category; however, all nominated projects are eligible and potential winners for the Minister’s Award.

*Sponsorship opportunities are not applicable for this category

ENGINEERING EXCELLENCE AWARDS

As part of the State Conference every year, IPWEA NSW presents the Engineering Excellence Awards to encourage outstanding achievements in the innovation, development and management of public works projects.

The Engineering Excellence Awards are a major highlight of the State Conference and provide Members with the opportunity to showcase excellence in local government and public works projects and programs. Highly commended and winners in 11 different categories are announced, one of them being the Minister for Local Governments Award for Innovation in Local Government Engineering. This category was proudly endorsed and presented by the Minister for Local Government and will be presented again during the Excellence Awards Gala Dinner on Thursday 5th November as part of the IPWEA NSW 2020 State Conference. The Gala Awards Dinner attracts 400+ people and includes entertainment.

Putting your company name against one of the categories is a good opportunity to associate your brand with an award category that reflects your company’s vision and beliefs, your company will gain premium exposure to conference delegates and dinner guests by associating your brand with one of the award categories.

As an Excellence Awards Partner you can choose between the following categories:


4-6 NOVEMBER 2020


Pre-Conference:• Company logo featured on the conference website


During Conference:• Two tickets for nominated guests to attend the Awards

Gala Dinner• Acknowledgement as the award partner for the

nominated award category• Company representative to announce and present

the award to the winner/highly commended of the nominated** award category


• Company logo printed on dinner programs*• Company logo and 50-word company profile in the

Conference Booklet*• One insert in delegates satchels*





with a link to your company’s homepage*During Conference:• Single exhibition booth (3x2m)• Two exhibitor passes inclusive of all social functions• Acknowledgement as the award partner for the

nominated award category• Company representative to announce and present

the award to the winner/highly commended of the nominated** award category


• Company logo printed on dinner programs*• Full page black and white advertisement in the

Conference Booklet (A5)*• Company logo and 50-word company profile in the

Conference Booklet*• One insert in delegates satchels*• One trestle table and two chairs if needed




EXCELLENCE AWARDS PARTNER $5,500 PLUS GST PER CATEGORY

This provides the opportunity to partner an award at the Awards Gala Dinner and is suitable for companies that do not need the exhibition booth presence. As Excellence Awards Partner you receive the following entitlements:

EXCELLENCE AWARDS & EXHIBITION PARTNER $7,750 PLUS GST

Combine exhibiting AND partnering an award at the Awards Gala Dinner. This maximises promotional opportunities and premium exposure to all conference delegates and dinner guests.As Excellence Awards and Exhibition Partner you receive the following entitlements:

PROGRAM

PARTNER PACKAGES




with a link to your company’s homepage*• Acknowledgement as the After Hour Partner through

IPWEA marketing in the lead up to the event

During Conference:• Single exhibition booth (3x2m)• One exhibitor pass inclusive of all functions • Seven (7) tickets (additional attendees) at the

Engineering Excellence Awards Gala Dinner• Acknowledgement as the After-Hour Partner at the

Awards Gala Dinner• Full page black and white advertisement in the

Conference Booklet (A5)*• Company logo to be displayed on screen during the

announcement of the After-Hour Networking event*


• Company logo printed on dinner programs*• Freestanding promotional banner positioned in

prominent location during the After-Hour Networking session*





AFTER HOUR & EXHIBITION PARTNER $8,000 PLUS GST 1 AVAILABLE

An After-Hour Networking Package is being offered to a Partner who wants to make the most out of bringing people together in the Lovedale Brewery for informal and relaxed networking following on from the Excellence Awards Gala Dinner. The Bar is kept open until 3am for IPWEA NSW State Conference attendees.

As After Hour and Exhibition Partner you receive the following entitlements:



4-6 NOVEMBER 2020



with a link to your company’s homepage*During Conference:• Single exhibition booth (3x2m) • Two exhibitor passes inclusive of all social functions • Opportunity to provide branded coffee cups and

preferred coffee beans*• Freestanding banner positioned in the lounge area* • Lounge furniture provided



• One insert in delegates satchels* • One trestle table and two chairs if neededPost-Conference:• Access to official photos to be used in company



with a link to your company’s homepage*During Conference:• Single exhibition booth (3x2m)• Two exhibitor passes inclusive of all social functions• Acknowledgement as Satchel Partner during Opening

and Closing Ceremony• Company logo/brand printed on all delegates satchel/

item*


• One insert in delegates satchels*• One trestle table and two chairs if neededPost-Conference: • Access to official photos to be used in company


COFFEE LOUNGE & EXHIBITION PARTNER $11,500 PLUS GST 1 AVAILABLE

This package is an opportunity to put your company’s name in the two coffee areas of the conference. These areas will see a coffee station with a barista making fresh coffee for attendees to take on the go or enjoy in the lounge areas.As Coffee Lounge Partner you receive the following entitlements:

SATCHEL & EXHIBITION PARTNER $10,000 PLUS GST 1 AVAILABLE

Your company logo/brand will be printed on (the mutually agreed on) satchel/item which will be distributed to all delegates on arrival and will remain highly visible throughout the conference and for many years to come.

As Satchel Partner you receive the following entitlements:





During Conference:• Single exhibition booth (3x2m)• One exhibitor pass inclusive of all social functions• Freestanding banner positioned in prominent location

during your nominated stream*• Acknowledgement by Chair at commencement of each

session (3) within your nominated stream**• Two minute speech at the commencement of each

session (3) within your nominated stream**

• Company logo displayed prior to and after your nominated sessions (3)*



Post-Conference:• Access to official photos to be used in company


SESSION AND EXHIBITION PARTNER $5,650 PLUS GST PER STREAM

This package ensures your company will receive targeted exposure through the support of a nominated stream reflecting your area of expertise while driving your brand awareness in the Exhibition Area.As Session and Exhibition Partner you receive the following entitlements:


with a link to your company’s homepage*During Conference:• Company logo printed on 128 page notebooks that all

delegates will receive*• Company logo and 50-word company profile in the

Conference Booklet*

• One insert in delegates satchels*Post-Conference:• Access to official photos to be used in company


NOTEBOOK PARTNER $3,600 PLUS GST 1 AVAILABLE

Putting your logo on the front cover of the notebook which all delegates will receive is an easy way to stay at the front of their mind during and after the conference. This opportunity is great for companies that aren’t able to attend the conference. As Notebook Partner you receive the following entitlements:



4-6 NOVEMBER 2020


APP PARTNER $2,500 PLUS GST 1 AVAILABLE

The app is an essential reference tool for delegates throughout the conference. This opportunity is great for companies that aren’t able to attend the conference. As App Partner you receive the following entitlements:

ADD-ON EXHIBITOR PRESENTATION $550 PLUS GST LIMITED OPPORTUNITIES

This is your best chance to highlight your latest products through a short and sharp commercial presentation during our networking breaks. Take this opportunity to utilise a unique space to get in front of a target audience and showcase your message. You will receive the following entitlements:


with a link to your company’s homepage*During Conference:• Company logo at start-up of conference app*• Company logo and 50-word company profile in the

Conference Booklet*

• Acknowledgment as App Partner during Opening and Closing Ceremony

• One insert in delegates satchels*Post-Conference:• Access to official photos to be used in company


During Conference:• 1 x 10 minute commercial presentation in the Exhibition

area (Fish Tank)**• Opportunity to provide a video*• Opportunity to demonstrate a product*• Company presentation title featured in the Conference

Booklet (A5)*

• Company presentation title featured in the Conference Program*

• Company presentation timeslot featured on an A4 sign stand

• Announcement of presentation timeslot during Conference


ADDITIONAL EXHIBITOR PASS $850 PLUS GST LIMITED TO TWO PER BOOKING

Most packages include a defined number of exhibitor passes as outlined in the entitlements. The offering of additional exhibitor passes at $850 + GST is limited to two per booking. Any other organisational representatives must be registered online at fixed non-member rates.


INDUSTRY TRADE EXHIBITION The Exhibition Area is one of the highlights and a prominent feature of the IPWEA NSW State Conference. It has been designed to maximise promotional opportunities for participating companies with morning teas, lunches and afternoon teas served within and around the Exhibition Area. On top of that, the Welcome Reception on Wednesday night is to be held in the Exhibition Area with plenty of opportunities to network while drinks and canapes are being served.

Single Booth – 3m wide x 2m deep$3,850 PLUS GST

As Single Booth Exhibitor you receive the following:

• Single shell scheme stand as follows;• White melamine walls (3mm) secured by an

octanorm aluminium frame • Company name displayed in vinyl lettering on

fascia board• 2x150W arm lights on the back of booth• 1x4amp (1000max) power point within the booth• One trestle table and two chairs if needed



During Conference:• One exhibitor pass inclusive of all social functions• Company logo and 50-word company profile in the


Post-Conference: • Access to official photos to be used in company


Double Booth – 6m wide x 2 m deep$6,600 PLUS GST

As Double Booth Exhibitor you receive the following:

• Double shell scheme stand as follows;• White melamine walls (3mm) secured by an

octanorm aluminium frame • Company name displayed in vinyl lettering on

fascia board• 2x150W arm lights on the back of booth• 2x4amp (1000max) power point within the booth• One trestle table and two chairs if needed



During Conference:• Two exhibitor passes inclusive of all social functions• Company logo and 50-word company profile in the


Post-Conference: • Access to official photos to be used in company




4-6 NOVEMBER 2020


+

MARQUEE 15 X 9

4 3 2 1

5 6 7 8 9

TO CONFERENCE ROOMTO CONFERENCE ROOM TO EXHIBITION TO CONFERENCE ROOM

TRADE 3M W x 2M D

IPWEA NSW REGISTRATION AREA

CATERING

COFFEE CART

EXHIBITOR PRESENTATIONS

HIGH TABLES AND STOOLS

Please note: The floor plans are indicative and subject to change without notice

EXHIBITORPRESENTATIONS

EXHIBITORACCESS

EXHIBITORACCESS

TOILET

Male Toilets

Female Toilets

Fish Tank

Disabled Toilet

EXIT

ENTR

AN

CE

MAIN ENTRANCE

COFFEE AREA

COFFEE AREA

HALLWAY

46 47

26

25

24

23

27

28

29

30

34

33

32

31

3542

36

37

38

41

45

44

43

40

39

10

1112

1314

15

14

22

21

16

17

5! 4!' !20 19 18

EXHIBITOR FLOOR PLAN

BOOTH ENQUIRIES CONTACTIf you have any questions or require further information regarding the floor plan, please do not hesitate to contact:

Jenny Ban Events Manager T (02) 8267 3006 | M 0478 804 773 E [email protected]


mailto:[email protected]

TERMS & CONDITIONS IPWEA NSW reserves the right to accept or reject any application for sponsorship at its discretion. Sponsorship and Exhibition packages which may be limited in number, will be generally allocated to those organisations who apply earliest. Application of sponsorship and exhibition packages regardless of the preference indicated and alteration of the floor plan is at the discretion of IPWEA NSW, and the allocation and acceptance decision will be final.

Confirmation and Payment:To confirm your booking, please complete the Acceptance & Booking Form and return it to the Events Team at IPWEA NSW together with full payment of total booking cost.

• Sponsors and Exhibitors should nominate their 1st, 2nd and 3rd choice for preferred booths. Booths will be allocated based on the order of receipt of Acceptance and Booking Forms at the discretion of IPWEA NSW. Should your preferred site(s) be unavailable at time of booking or if the floor plan needs altering, you will be contacted for another preference.

• On receipt of the Acceptance and Booking Form, written confirmation and a tax invoice will be sent to you.

• Full payment is subject to the IPWEA NSW terms of trading, payable within 14 days of receiving invoice. If your payment is not received by the due date, the sponsorship will become available to other interested organisations. As spaces are strictly limited, returning an Acceptance and Booking Form does not guarantee a place as a Sponsor or Exhibitor.

• In the event of any late payment beyond the invoice due date, admin fees of 1, 5% percent of the full amount will be added onto the invoice on a monthly basis until the balance is settled. Such fees will be in addition to the outstanding Sponsorship/Exhibition fees and will not be negotiable.

Cancellation Policy:Cancellation of your sponsorship must be received by IPWEA NSW in writing. Cancellations received prior to 31st July 2020 will receive a refund of 50% of the total amount your booking is for. Any cancellations after 31st July 2020 will be required to pay the full amount as nominated in the Acceptance and Booking Form. If the event is cancelled by IPWEA NSW or the Conference Committee less than 6 months prior to the scheduled date, the Sponsors and Exhibitors are entitled to a 75% refund. If the event is rescheduled by IPWEA NSW or the Conference Committee and the Sponsors/Exhibitors can reasonably demonstrate their inability to participate, exhibitors may be entitled to a partial refund.

Consequential Damage:IPWEA NSW will not be liable for any indirect or consequential damages arising out of a breach of this sponsorship contract.

Requirements and Due Dates:IPWEA NSW’s requirements regarding the artwork for logos and advertisements, specifications and delivery details for signage, arrangements for static display, delivery of satchel inserts or other arrangements in order to deliver your entitlements will be sent to you in a confirmation email with relevant due dates.

Logos will be requested in a vector format (ai, eps or PDF). Should an alternative format be received, IPWEA NSW cannot be held responsible for the quality of logos displayed in any of the promotional and printed material.

In the event that materials, information or artwork required by IPWEA NSW are not received by the designated due date, the use for their intended purpose cannot be guaranteed. The value of these entitlements will not be refunded.

Exceptional Circumstances:IPWEA NSW reserves the right to change the venue and duration if exceptional circumstances demand it. In the event of a change of venue and/or duration, the agreement to participate will remain in force as long as the Sponsors/Exhibitor is informed at least a month before planned conference. IPWEA NSW will use reasonable endeavours to remedy the impact of exceptional circumstances.

Whilst IPWEA NSW take precautions to ensure that your property is not damaged or stolen, we decline responsibility for any loss of damage which will befall the person or property of the Sponsor/Exhibitor from any cause whatsoever. It is the responsibility of Sponsors/Exhibitors to ensure their insurance cover is adequate to their risk and requirements.

Should IPWEA NSW be unable to hold the 2020 State Conference due to acts of God, government or events beyond its control, Sponsors and Exhibitors will receive a proportionate refund of any monies available after fixed costs have been met. IPWEA NSW is not responsible for any further costs incurred by Sponsors/Exhibitors in connection with the event.

Venue:The Sponsor/Exhibitor and the staff, agents, contractors and invitees of the Sponsor/Exhibitor are also to observe the rules, regulations and procedures as prescribed by Crowne Plaza Hunter Valley and or the conference organisers, IPWEA NSW.

Gifts/Donations/Social Functions:If your package entitles you to ‘provide conference attendees with a branded gift’ and you wish to take up the opportunity, the gift needs to be approved by the Events Team at IPWEA NSW prior to attending the Conference. Gifts brought on-site without the Events Team being made aware will not be allowed for distribution. This policy also includes raffles and donations conducted during the conference or associated with the conference.

Any social functions or activities involving conference attendees are to be pre-approved by the Events Team at IPWEA NSW and will only be allowed on-site Crowne Plaza Hunter Valley and at your own expense. Please note that conference attendees include local government employees and are constrained by zero gift policies.

Additional Staff:Most packages include a defined number of exhibitor passes as outlined in the entitlements. The offering of additional exhibitor passes at $850 + GST is limited to two per booking. Any other organisational representatives must be registered online at fixed non-member rates.

Australian Privacy Act:The delegate list will be provided after the conference and will exclude any delegates who have withheld permission to publish their details in accordance with the Australian Privacy Act.


4-6 NOVEMBER 2020


ACCEPTANCE AND BOOKING FORMPlease complete and return this form to the IPWEA NSW Events Manager, Jenny Ban via email: [email protected]

I agree to the terms and conditions set out in this Partnership & Exhibition Prospectus. Companies will be allocated booths on a first come basis once full payment is received. Please sign and return with payment.

/ /Signature Date

Payment Summary

Major Partnership Opportunities

$

Partner and Exhibition Opportunities

$

Plus 10% GST $

Total incl. GST $

Payment Method (select one)

1. Please send me an invoice Purchase Order No. (if required)

Accounts Payable

Name

Email

Phone

2. We wish to pay via EFT to: Commonwealth Bank Bank: CBA King Street, Sydney BSB: 062 032 | Account Number: 2801 0678 Account Name: IPWEA NSW Reference: State Conference and Company name

3. We wish to pay via company cheque. Note all cheques must be made payable to: ‘IPWEA NSW’ Please send to Jenny Ban, IPWEA NSW, Level 12, 447 Kent Street, Sydney NSW 2000

4. We wish to pay via Credit Card If you would like to pay via credit card, please contact our Finance Manager, Andrew Dermott on (02) 8267 3001

Contact name

Title First Name Last Name

Position

Organisation

Address

Suburb Postcode

Phone

Mobile

Email

Major Partnership Opportunities

Please indicate your selection Gold Partner ................................................... $28,000 + GST

Silver Partner ................................................. $23,000 + GST

Partner and Exhibition Opportunities

Please indicate your selection Coffee Lounge & Exhibition ......................... $11,500 + GST Satchel & Exhibition ...................................... $10,000 + GST After Hour & Exhibition ................................. $8,000 + GST Excellence Award & Exhibition ..................... $7,750 + GST Excellence Award (only) ................................ $5,500 + GST Session & Exhibition ...................................... $5,650 + GST Notebook Partner ........................................... $3,600 + GST App Partner ...................................................... $2,500 + GST Double Booth Exhibitor ................................. $6,600 + GST Single Booth Exhibitor ................................... $3,850 + GST Add-on Exhibitor Presentation .........................$550 + GST

Additional Exhibitor Passes

1 x Additional Exhibitor Pass .............................$850 + GST 2 x Additional Exhibitor Pass ...........................$1700 + GST

Preferred Exhibition Booth(s)Please refer to the Exhibition Floorplan and indicate your preferred exhibition booth(s)1st Choice Booth Number................................................................

2nd Choice Booth Number.............................................................

3rd Choice Booth Number..............................................................

For further information, please contact the IPWEA NSW Events Manager, Jenny Ban P: 02 8267 3006 M: 0478 804 773 E: [email protected]


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