Sponsorship Commitment Form

(7,000 in attendance last year) YES, we’re ready to support Christmas Near the Beach!

____ Gold ($2,000) ____ Silver ($1,000) ____ Star ($500) ____ Gift ($100)

Total amount due $ ___________________. Please submit full payment and company logo as

either a high resolution (300dpi) PDF or JPEG file by October 1, 2016.

Company or Individual Name: ____________________________________________________

Contact Person: _______________________________________________________________

Phone: ______________________________________________________________________

E-Mail of contact who will send Logo Art: ___________________________________________

Company Website: ____________________________________________________________

Address: ____________________________________________________________________

City: ________________________________ State: _______________ Zip: _______________

Make Checks Payable to: Expressions of Joy

Name as it appears on the Credit Card: _____________________________

Payments are accepted from Visa, Master Card, American Express, and Discover

Authorized Signature: ______________________________________ Date: _______________

Contact: Denna McDaniel * E-Mail: christmasnearthebeach@hotmail.com

Phone: 573-280-8486 * www.christmasnearthebeach.com

Become a partner and shine with us… sponsorship benefits!

GOLD

• Pre and post media coverage listed as a title sponsor. • Opportunity for radio sponsor mentions. • Listed as a title sponsor on all event related press releases. • Logo listed on www.christmasnearthebeach.com website, social media

promotional vehicles, and postcard advertising. • Opportunity to provide gift bags to all of the children who visit St. Nick. Many are

expected. (Over 700 families last year) • Stage mentions throughout event day and logo slideshow. • 10x10 marketing area with prime vendor spot location

Silver

• Logo listed on www.christmasnearthebeach.com website, social media promotional vehicles, and postcard advertising.

• 10x10 marketing area prime location. • Stage mentions throughout event day. • Logo included in stage slideshow.

Star

• Logo listed on www.christmasnearthebeach.com website, social media promotional vehicles, and postcard advertising.

• 10x10 marketing area prime location.

Contact: Denna McDaniel * 573-280-8486 * christmasnearthebeach@hotmail.com

EOJ Productions is a division of www.expressionsofjoy.orp 501C-3 Not for Profit YOUR SUPPORT IS NEEDED TODAY.

Support is needed today.

DearSponsor:ChristmasNeartheBeachisacross-culturaleventbringingtheSouthFloridacommunitytogethertocelebratethewonderofChristmas.TheeventwillbeheldonSaturday,December10th2016from4:00PMto9:00PMattheArtsParkatYoungCircleindowntownHollywood.Theeventisavarietyshowfeaturingmusic,dance,andperformanceartistsfromthediversecommunitiesthathavebeengatheredtoSouthFlorida.Thesediversecommunitiesbecomeoneaswecelebratetogether.Asasponsoryouareentitledtoa10x10marketingarea.IfyouwillbesettingupaboothatChristmasNeartheBeach2016,pleasereadthefollowingvendorinformationandfillouttheindemnificationagreementattheendofthisdocument.PleasemailtheORIGINALcopyoftheindemnificationform,filledoutandsigned. ChristmasNeartheBeachreservestherighttolimitthenumber/typeofvendors.VENDORINFORMATION:

1. Allboothsmustbepresentedanddecoratedinanattractivemanner.2. Vendorsarerequiredtosubmitaphotoofproductsandifpossibleaphotooftheir

boothatpreviousevents.3. TheChristmasNeartheBeachcommitteewillviewallapplicationsanddetermine

whethersubmissionisapprovedordisapproved.4. Eventwillbeheldrainorshine.5. Exhibitorisresponsibleforaprofessionaldisplayandkeepingtheassignedarea

cleanthroughouttheevening.Eachexhibitorshallreturntheassignedareatoitsoriginalcondition.Exhibitorboothcannotbebrokendownbefore9PM.Theboothmustbefullyvacatedby1:30AMDecember11th,2016.

6. EachsellingexhibitorisresponsibleforcollectingandremittingtheproperFloridasalestax.

7. Noalcoholicbeverages.8. Foodvendorcartsonly.NoFoodTrucksarepermitted.9. Limitedelectricaloutletsareavailableand110outletONLY.Youwillhaveto

provide100ft.extensioncord.10. TheChristmasNeartheBeachcommitteereservestherighttoasktheexhibitorto

leavetheshowwithoutrefund.11. Cancellationandrequestforrefundmustbemadepriorto12-noonDecember1,

2016.A$30cancellationfeeappliestoallrefunds.Anyrequestforcancellationorrequestforrefundafter12-noonDecember1,2016willnotincludearefund.

12. Spacesarelimited.ApplicationswillnotbeacceptedafterDecember5,2016.

BOOTHSETUP:SATURDAY,DECEMBER10TH,2016FROM1:30PMTO4PM;MUSTBEREADYAT4PMFORINSPECTION.

1. DriveyourcartotheArtsParkbuilding(whitebuildingontheeastsideoftheparkacrossfromPublix).Coveredparkinggarageavailableafterunloading,withthecost$1perhour.

2. Setupyourbooth3. Haveasuccessfulshow4. Teardownfrom9PMto1:30AM

Contact information: christmasnearthebeach@hotmail.com Mail applications to: Christmas Near the Beach 1013 N. 13 Ter. Hollywood, FL 33019 www.christmasnearthebeach.com

INDEMNIFICATION AGREEMENT

THIS INDEMNIFICATION AGREEMENT made and entered into this _____ day of

_________,20____, among the City of Hollywood, Florida, a municipal corporation of the State of Florida

(“City”), and the City of Hollywood, Florida, Community Redevelopment Agency (“CRA”) and

________________________________________ (“Vendor”). I, ______________________________, Vendor or Company Name

individually and/or as the agent of the Vendor performing _____________________________________ Service performed or Product being sold

(“Services”) do hereby agree to indemnify and hold harmless the City, and CRA, their officers, agents,

employees and contractors from and against any and all loss, damage, claim, demand, liability or expense

by reason of any damage or injury to property or person which may be claimed to have arisen as a result of

or in connection with the occupancy or use of said premises by Vendor performing Services. During the

conduct of a ____________________________________at ______________________________________ Name of Event Location of Event

on the date ____________________________. Such obligation to indemnify and hold harmless shall

continue notwithstanding any negligence or comparative negligence on the part of the City and/or CRA

relating to such loss or damage and shall include all costs, expenses and liabilities incurred by the City

and/or CRA in connection with any such claim, suit action or cause of action, including the investigation

thereof and the defense of any action or proceeding brought thereon and any order, judgment or decree

which may be entered in any such action or proceeding or as a result thereof. These provisions shall survive

the expiration or earlier termination of the use of premises. Nothing in this Agreement shall be construed to

affect in any way the City nor the CRA’s rights, privileges, and immunities as set forth in Florida Statutes

section 768.28.

________________________________________ ____________________________________Signature Print Name ________________________________________ ____________________________________Title Daytime phone number

Email Address (Please Print)______________________________________________________________

Address_______________________________________________________________________________

City______________________________________________ State__________ Zipcode_____________

APPROVED AS TO FORM AND LEGALITY For the use and reliance of the City of Hollywood, Florida, and The City of Hollywood, Florida, Community Redevelopment Agency only.

_________________________________________________JEFFREY P. SHEFFEL, CITY ATTORNEY