08 Fall

SPECIAL EVENT GUIDELINES FOR EVENTS HELD IN KU-RING-GAI

MARCH 2017

KU-RING-GAI COUNCIL

818 Pacific Highway Gordon NSW 2072

PHONE 02 9424 0000 FAX 02 9424 0001

EMAIL kmckmcnswgovau wwwkmcnswgovau

Special event guidelines for events held in Ku-ring-gai 2

Contents 1 Introduction Page 3

2 Application and Approval Process Page 4

21 Venue Booking Page 4

22 Determining if your event will require a Development Application Page 4

23 Events held on Council Land Page 4

24 Events held on Private Land Page 6

3 Other Considerations Page 7

31 Traffic Management Page 7

32 Crowd and Pedestrian Management Page 7

33 Waste Management Page 7

34 Risk Management and Safety Page 8

35 Insurance Page 8

36 Provision of Toilet facilities Page 8

37 Food Vendors Page 9

38 Alcohol Page 9

39 First Aid Page 9

310 Sustainability Page 9

311 Noise Management Page 10

312 Accessibility Page 10

313 Sponsorship amp Grants Page 10

314 Advertising amp Signage Page 11

315 Fireworks Page 11

316 Amusement Rides Page 11

4 Use ContactsResources Page 12

Special event guidelines for events held in Ku-ring-gai 3

1 Introduction Events are an important part of our local community However the organising of events is very involved and can be a daunting process for those without event management experience

Coordinating even a small event can be time consuming and resource intensive Before deciding to stage an event you should consider if an event is the best way to achieve your objectives and if you have the budget and resources to stage a well-managed and safe event

Consider the following

- What is the aim of your event What do you want to achieve

- Where will the event be held Is the proposed venue suitable for the type of event you are

holding What costs are associated with hiring the venue

- Who is your target audience

- How many people are you hoping to attract to the event Do you have the resources to

advertise your event to the right target audience

- What approvals licences and permits will you need to run your event

- What plans will you need to prepare such as an event plan risk management traffic

management etc and have you allowed sufficient time to gain approvals from the relevant

authorities

- Do you have sufficient resources to run a well-managed event Consider staffing volunteers

and equipment required

- Do you have sufficient budget to stage the event Have you considered sponsorship ticketing

or fundraising

- Are there other events being staged at the time of your event that may impact attendance

media coverage road closures availability of transport services etc to your event

These Special Event Guidelines have been designed to assist event organisers with understanding the regulations and procedures for holding events within Ku-ring-gai on both Council owned managed land and on Private land

Special event guidelines for events held in Ku-ring-gai 4

2 Application and Approval Process

21 Venue Booking

Event organisers wanting to conduct an event on land owned andor controlled by

Ku-ring-gai Council need to complete an Application for Casual Hire Form You will also need to

complete the Event Information Checklist if

Over 100 people are expected to attend

Temporary access or structures are required

The event is being publicly promoted

Ideally an event application should be submitted to the Councilrsquos Recreation Bookings Team at least

16 weeks prior to the proposed date of your event This will provide the Event organiser with sufficient

time to apply and receive approval from Council and any other relevant authorities to stage the event

Fees apply for booking Council venues please refer to Councilrsquos Fees and Charges

22 Determining if your event will require a Development Application (DA)

Depending on the nature and location of the event a Development Application (DA) may be required

even if your event is to be held on Private land If a DA is required you should allow at least 12 weeks

or more as delays can occur when further information is required from the applicant

There are currently three planning instruments that cover various lands in Ku-ring-gai

Ku-ring-gai Local Environment Plan 2015 (KLEP 2015)

Ku-ring-gai Local Environment Plan (Local Centres) 2012 (KLEP Local Centres 2012)

Ku-ring-gai Planning Scheme Ordinance (KPSO Deferred Areas)

The location of your event will determine which planning instrument applies

The nature of your event will determine if it is considered ldquoExempt Developmentrdquo (development

approval not required but rules to comply with ndash self assessment) or ldquoComplying Developmentrdquo

(development approval required ndash able to get in 20 days or less from Council or an accredited private

certifier) and therefore does NOT require a DA

If your event is unable to meet the requirements for an ldquoExempt Developmentrdquo or ldquoComplying

Developmentrdquo a DA will be required Please refer to the following sections for more information

23 Events held on Council Land

Under the Ku-ring-gai Local Environment Plan 2015 (KLEP 2015) the majority of special events

(including markets) held on Council land do NOT require a DA unless they are planned to operate

outside the standard hours for the land Under the KLEP (Local Centres) 2012 and KPSO (Deferred

Areas) further conditions apply and a DA may be required ndash please refer to the next page for further

information

To help identify which planning instrument applies to your event site below is a list of Council owned

managed parks regularly used for events and if a DA is required if the event is held within the

standard operating hours

Special event guidelines for events held in Ku-ring-gai 2

Contents 1 Introduction Page 3

2 Application and Approval Process Page 4

21 Venue Booking Page 4

22 Determining if your event will require a Development Application Page 4

23 Events held on Council Land Page 4

24 Events held on Private Land Page 6

3 Other Considerations Page 7

31 Traffic Management Page 7

32 Crowd and Pedestrian Management Page 7

33 Waste Management Page 7

34 Risk Management and Safety Page 8

35 Insurance Page 8

36 Provision of Toilet facilities Page 8

37 Food Vendors Page 9

38 Alcohol Page 9

39 First Aid Page 9

310 Sustainability Page 9

311 Noise Management Page 10

312 Accessibility Page 10

313 Sponsorship amp Grants Page 10

314 Advertising amp Signage Page 11

315 Fireworks Page 11

316 Amusement Rides Page 11

4 Use ContactsResources Page 12

Special event guidelines for events held in Ku-ring-gai 3

1 Introduction Events are an important part of our local community However the organising of events is very involved and can be a daunting process for those without event management experience

Coordinating even a small event can be time consuming and resource intensive Before deciding to stage an event you should consider if an event is the best way to achieve your objectives and if you have the budget and resources to stage a well-managed and safe event

Consider the following

- What is the aim of your event What do you want to achieve

- Where will the event be held Is the proposed venue suitable for the type of event you are

holding What costs are associated with hiring the venue

- Who is your target audience

- How many people are you hoping to attract to the event Do you have the resources to

advertise your event to the right target audience

- What approvals licences and permits will you need to run your event

- What plans will you need to prepare such as an event plan risk management traffic

management etc and have you allowed sufficient time to gain approvals from the relevant

authorities

- Do you have sufficient resources to run a well-managed event Consider staffing volunteers

and equipment required

- Do you have sufficient budget to stage the event Have you considered sponsorship ticketing

or fundraising

- Are there other events being staged at the time of your event that may impact attendance

media coverage road closures availability of transport services etc to your event

These Special Event Guidelines have been designed to assist event organisers with understanding the regulations and procedures for holding events within Ku-ring-gai on both Council owned managed land and on Private land

Special event guidelines for events held in Ku-ring-gai 4

2 Application and Approval Process

21 Venue Booking

Event organisers wanting to conduct an event on land owned andor controlled by

Ku-ring-gai Council need to complete an Application for Casual Hire Form You will also need to

complete the Event Information Checklist if

Over 100 people are expected to attend

Temporary access or structures are required

The event is being publicly promoted

Ideally an event application should be submitted to the Councilrsquos Recreation Bookings Team at least

16 weeks prior to the proposed date of your event This will provide the Event organiser with sufficient

time to apply and receive approval from Council and any other relevant authorities to stage the event

Fees apply for booking Council venues please refer to Councilrsquos Fees and Charges

22 Determining if your event will require a Development Application (DA)

Depending on the nature and location of the event a Development Application (DA) may be required

even if your event is to be held on Private land If a DA is required you should allow at least 12 weeks

or more as delays can occur when further information is required from the applicant

There are currently three planning instruments that cover various lands in Ku-ring-gai

Ku-ring-gai Local Environment Plan 2015 (KLEP 2015)

Ku-ring-gai Local Environment Plan (Local Centres) 2012 (KLEP Local Centres 2012)

Ku-ring-gai Planning Scheme Ordinance (KPSO Deferred Areas)

The location of your event will determine which planning instrument applies

The nature of your event will determine if it is considered ldquoExempt Developmentrdquo (development

approval not required but rules to comply with ndash self assessment) or ldquoComplying Developmentrdquo

(development approval required ndash able to get in 20 days or less from Council or an accredited private

certifier) and therefore does NOT require a DA

If your event is unable to meet the requirements for an ldquoExempt Developmentrdquo or ldquoComplying

Developmentrdquo a DA will be required Please refer to the following sections for more information

23 Events held on Council Land

Under the Ku-ring-gai Local Environment Plan 2015 (KLEP 2015) the majority of special events

(including markets) held on Council land do NOT require a DA unless they are planned to operate

outside the standard hours for the land Under the KLEP (Local Centres) 2012 and KPSO (Deferred

Areas) further conditions apply and a DA may be required ndash please refer to the next page for further

information

To help identify which planning instrument applies to your event site below is a list of Council owned

managed parks regularly used for events and if a DA is required if the event is held within the

standard operating hours

Special event guidelines for events held in Ku-ring-gai 3

1 Introduction Events are an important part of our local community However the organising of events is very involved and can be a daunting process for those without event management experience

Coordinating even a small event can be time consuming and resource intensive Before deciding to stage an event you should consider if an event is the best way to achieve your objectives and if you have the budget and resources to stage a well-managed and safe event

Consider the following

- What is the aim of your event What do you want to achieve

- Where will the event be held Is the proposed venue suitable for the type of event you are

holding What costs are associated with hiring the venue

- Who is your target audience

- How many people are you hoping to attract to the event Do you have the resources to

advertise your event to the right target audience

- What approvals licences and permits will you need to run your event

- What plans will you need to prepare such as an event plan risk management traffic

management etc and have you allowed sufficient time to gain approvals from the relevant

authorities

- Do you have sufficient resources to run a well-managed event Consider staffing volunteers

and equipment required

- Do you have sufficient budget to stage the event Have you considered sponsorship ticketing

or fundraising

- Are there other events being staged at the time of your event that may impact attendance

media coverage road closures availability of transport services etc to your event

These Special Event Guidelines have been designed to assist event organisers with understanding the regulations and procedures for holding events within Ku-ring-gai on both Council owned managed land and on Private land

Special event guidelines for events held in Ku-ring-gai 4

2 Application and Approval Process

21 Venue Booking

Event organisers wanting to conduct an event on land owned andor controlled by

Ku-ring-gai Council need to complete an Application for Casual Hire Form You will also need to

complete the Event Information Checklist if

Over 100 people are expected to attend

Temporary access or structures are required

The event is being publicly promoted

Ideally an event application should be submitted to the Councilrsquos Recreation Bookings Team at least

16 weeks prior to the proposed date of your event This will provide the Event organiser with sufficient

time to apply and receive approval from Council and any other relevant authorities to stage the event

Fees apply for booking Council venues please refer to Councilrsquos Fees and Charges

22 Determining if your event will require a Development Application (DA)

Depending on the nature and location of the event a Development Application (DA) may be required

even if your event is to be held on Private land If a DA is required you should allow at least 12 weeks

or more as delays can occur when further information is required from the applicant

There are currently three planning instruments that cover various lands in Ku-ring-gai

Ku-ring-gai Local Environment Plan 2015 (KLEP 2015)

Ku-ring-gai Local Environment Plan (Local Centres) 2012 (KLEP Local Centres 2012)

Ku-ring-gai Planning Scheme Ordinance (KPSO Deferred Areas)

The location of your event will determine which planning instrument applies

The nature of your event will determine if it is considered ldquoExempt Developmentrdquo (development

approval not required but rules to comply with ndash self assessment) or ldquoComplying Developmentrdquo

(development approval required ndash able to get in 20 days or less from Council or an accredited private

certifier) and therefore does NOT require a DA

If your event is unable to meet the requirements for an ldquoExempt Developmentrdquo or ldquoComplying

Developmentrdquo a DA will be required Please refer to the following sections for more information

23 Events held on Council Land

Under the Ku-ring-gai Local Environment Plan 2015 (KLEP 2015) the majority of special events

(including markets) held on Council land do NOT require a DA unless they are planned to operate

outside the standard hours for the land Under the KLEP (Local Centres) 2012 and KPSO (Deferred

Areas) further conditions apply and a DA may be required ndash please refer to the next page for further

information

To help identify which planning instrument applies to your event site below is a list of Council owned

managed parks regularly used for events and if a DA is required if the event is held within the

standard operating hours

Special event guidelines for events held in Ku-ring-gai 4

2 Application and Approval Process

21 Venue Booking

Event organisers wanting to conduct an event on land owned andor controlled by

Ku-ring-gai Council need to complete an Application for Casual Hire Form You will also need to

complete the Event Information Checklist if

Over 100 people are expected to attend

Temporary access or structures are required

The event is being publicly promoted

Ideally an event application should be submitted to the Councilrsquos Recreation Bookings Team at least

16 weeks prior to the proposed date of your event This will provide the Event organiser with sufficient

time to apply and receive approval from Council and any other relevant authorities to stage the event

Fees apply for booking Council venues please refer to Councilrsquos Fees and Charges

22 Determining if your event will require a Development Application (DA)

Depending on the nature and location of the event a Development Application (DA) may be required

even if your event is to be held on Private land If a DA is required you should allow at least 12 weeks

or more as delays can occur when further information is required from the applicant

There are currently three planning instruments that cover various lands in Ku-ring-gai

Ku-ring-gai Local Environment Plan 2015 (KLEP 2015)

Ku-ring-gai Local Environment Plan (Local Centres) 2012 (KLEP Local Centres 2012)

Ku-ring-gai Planning Scheme Ordinance (KPSO Deferred Areas)

The location of your event will determine which planning instrument applies

The nature of your event will determine if it is considered ldquoExempt Developmentrdquo (development

approval not required but rules to comply with ndash self assessment) or ldquoComplying Developmentrdquo

(development approval required ndash able to get in 20 days or less from Council or an accredited private

certifier) and therefore does NOT require a DA

If your event is unable to meet the requirements for an ldquoExempt Developmentrdquo or ldquoComplying

Developmentrdquo a DA will be required Please refer to the following sections for more information

23 Events held on Council Land

Under the Ku-ring-gai Local Environment Plan 2015 (KLEP 2015) the majority of special events

(including markets) held on Council land do NOT require a DA unless they are planned to operate

outside the standard hours for the land Under the KLEP (Local Centres) 2012 and KPSO (Deferred

Areas) further conditions apply and a DA may be required ndash please refer to the next page for further

information

To help identify which planning instrument applies to your event site below is a list of Council owned

managed parks regularly used for events and if a DA is required if the event is held within the

standard operating hours

Special event guidelines for events held in Ku-ring-gai 5

For other event locations use our online mapping tool to determine which planning instrument

applies or contact Councilrsquos Duty Planner for assistance 9424 0000

Location Planning Instrument

Standard Operating Hours

DA Required Relevant State Legislation

Bicentennial Park West Pymble

KLEP Special events 2015 (including markets) Clause (1)

7 Days 8am ndash 10pm No SEPP Codes ndashPart 2 - Division 3 - Subdivisions 1 79 amp Part 2 - Division 2 - Subdivision 11

Wahroonga Park KLEP Special events 2015 (including markets) Clause (1)

7 Days 7am ndash 12am No SEPP Codes ndashPart 2 - Division 3 - Subdivisions 1 79 amp Part 2 - Division 2 - Subdivision 11

St Ives Village Green

KLEP (Local Centres) 2012 ndashSchedule 2 Exempt Development for conditions for special events (including markets)

7 Days 8am ndash 10pm No lt 2000 attendees and meets all conditions for Exempt Development Yes gt2000 attendees or does not meet all conditions for Exempt Development

SEPP Codes ndashPart 2 - Division 3 - Subdivisions 1 79 amp Part 2 - Division 2 - Subdivision 11

St Ives Showground

KLEP Special events 2015 (including markets) Clause (1)

Floodlit areas ndash 7 days 8am ndash 10pm Other open space areas Mon ndash Sat 8am ndash 6pm Sun 9am ndash 6pm Enclosed Buildings 8am ndash 1am

No SEPP Codes ndashPart 2 - Division 3 - Subdivisions 1 79 amp Part 2 - Division 2 - Subdivision 11

Swain Gardens KLEP Special events 2015 (including markets) Clause (1)

7 Days 7am ndash 12am No SEPP Codes ndashPart 2 - Division 3 - Subdivisions 1 79 amp Part 2 - Division 2 - Subdivision 11

Echo Point KLEP Special events 2015 (including markets) Clause (1)

7 Days 7am ndash 12am No SEPP Codes ndashPart 2 - Division 3 - Subdivisions 1 79 amp Part 2 - Division 2 - Subdivision 11

Note Although the Generic Parks Plan of Management (2005) states that events can be run

from 7am ndash 12am it is recommended that events be run no later than 10pm to avoid potential

noise complaints

SEPP Codes = State Environmental Planning Policy (Exempt amp Complying Development

Codes) 2008

Special event guidelines for events held in Ku-ring-gai 6

24 Events held on Private Land

Use our online mapping tool to determine which planning instrument applies to your event site or contact Councilrsquos Duty Planner for assistance on 9424 0000

Once you know which planning instrument applies view the relevant sections below to determine if your event is classified as ldquoExempt or Complying Developmentrdquo or will require a DA

Regardless of which planning instrument applies you also need to comply with the following sections of the State Environmental Planning Policy (Exempt and Complying Development Codes) 2008

Event Advertising and Signage

General requirements for temporary uses and structures

Tents marquees or booths for community events

Stages or platforms for community events

Ku-ring-gai Local Environment Plan 2015 (KLEP 2015)

Schedule 2 Exempt Development - Special Events (including markets)

Note If your event is unable to meet the requirements for Exempt Development a DA will be required

Ku-ring-gai Local Environment Plan (Local Centres) 2012 (KLEP Local Centres 2012)

Schedule 2 Exempt Development - Special Events (including markets)

o Page 62

Note If your event is unable to meet the requirements for Exempt Development a DA will be required

Ku-ring-gai Planning Scheme Ordinance (KPSO Deferred Areas)

DCP 46 ndash Exempt and Complying Development

The exempt development standards for a special event are

Development Control Plan No 46 Exempt amp Complying Development

o Pages 5-7 (general requirements)

o Page 19 (special events)

The complying development standards for a special event are

Development Control Plan No 46 Exempt amp Complying Development

o Pages 27-30 (general requirements)

o Page 57 (special events)

Note If your event is unable to meet the requirements for Exempt or Complying Development a DA

will be required

Special event guidelines for events held in Ku-ring-gai 7

3 Other Considerations

31 Traffic Management

If your event will disrupt normal traffic and transport systems you will need to submit a detailed Traffic

Management Plan to Council prior to the event A Roads and Maritime Services (RMS) Special

Event Transport Management Plan and Traffic Control Plan (TCP) will also need to be submitted

to Council which will be sent on to the RMS for approval These documents need to be prepared by

someone with formal qualifications in preparing Traffic Management Plans If your event will be

conducted on a Council road or car park you will also need to submit a Temporary roadside closure

application form to Council Fees apply for submitting a Traffic Management Plan and Roadside

closure application please refer to Councilrsquos Fees and Charges

Refer to Councilrsquos Casual Hire webpage for an example Traffic Management plan and relevant

application forms

In addition local police must be informed of the event at least 7 days prior to the event and written

notice must be given to all residential properties within 200m of the event location advising the time

date and type of event

If the event will take place on or near an RMS road or within 50m of an intersection with traffic lights

or you are using variable message boards near an RMS road or within 50m of an intersection with

traffic lights a Road Occupancy Licence application may need to be submitted directly to the RMS

for approval

32 Crowd amp Pedestrian Management

When considering an event location and site layout you need to carefully plan the entry and exit

points and think about pedestrian access to the event site to avoid overcrowding and potential crowd

crushes and ensure the safety of those attending You also need to consider how you will cordon off or

restrict access to areas that could pose a danger such as the back of stages and food stalls

Depending on the scale and nature of the event it may be necessary to hire private security guards

for crowd control

33 Waste Management

An adequate number of additional waste and recycle bins must be arranged to remove the waste from

your event Councilrsquos waste department can assist in booking these services or you can use an

alternative professional waste contractor

If you wish to obtain a quote for waste services from Councilrsquos waste supplier please send the

following details to kmckmcnswgovau

Date of event when bins are required

Location of event

Number of waste bins

Number of recycling bins

Special event guidelines for events held in Ku-ring-gai 8

Number of collections

Contact details of event organiser

Refer to Section 4 - Useful contacts for other waste contractors

34 Risk Management amp Safety

You have a duty of care to provide a safe environment for all involved in your event attendees staff

volunteers contractors and performers During the planning of your event it is essential that you

consider the potential risks involved with staging your event By identifying the risks you can develop

strategies to reduce the likelihood and consequence of those risks occurring Refer to Councilrsquos

Casual Hire webpage for a template risk management plan

For any ldquohigh riskrdquo activities such as working at heights you should prepare (or obtain from the

contractor undertaking the work) Safe work method statements (SWMS) A SWMS is a written

document that sets out the high risk activities to be carried out the hazards and risks arising from

these activities and the measures to be put in place to control the risks to ensure the work is carried

out safely Template SWMS are available from SafeWork NSW

35 Insurance

The event organiser or organisation must hold current public liability insurance (Minimum $20 million)

You must also obtain copies of public liability insurance certificate of currency from all other parties

involved in your event eg contractors stallholders performers volunteer organisations as well as

their workersrsquo compensation insurance where relevant

36 Provision of Toilet facilities

Adequate toilet facilities need to be provided for the anticipated number of attendees to your event If

there are not sufficient toilets at the event site you should arrange portable toilets with a reputable

supplier An accessible toilet should also be available There is no Australian Standard for the number

of toilets required at events below is a guide from the Australian Emergency Manual for Safe and

Healthy Mass Gatherings The number of toilets required will vary depending on the nature and

duration of the event and if alcohol is served

Special event guidelines for events held in Ku-ring-gai 9

34 Food Vendors

All food vendors must comply with the NSW Food Act 2003 and Food Safety Standards Food

vendors must also comply with the guidelines for Food Businesses at Temporary Events and Mobile

Food Vendors (if relevant) View the information for Food vendors on Councilrsquos website for more

information All food vendors are required to complete an Application for Sale of Goods from a Stall

Vehicle Fees apply please refer to Councilrsquos Fees and Charges

You must obtain a copy of all stall holdersrsquo public liability insurance and vehicle registration for mobile

food vendors

35 Alcohol

To sell or supply alcohol at an event the appropriate liquor licence must be obtained from Liquor and

Gaming NSW You must also notify the local police station and Council of the liquor application Some

Council parks are ldquoalcohol free zonesrdquo however if your event application is approved by Council this

approval over- rides the alcohol free zone

It is a legal requirement to provide access to free drinking water when alcohol is served

36 First Aid

It is essential to provide adequate facilities and qualified personnel to administer First Aid For large

events it is best to hire a professional First Aid such as St John Ambulance Service

37 Sustainability

When planning your event it is important to consider its potential environmental and social impacts

Some key considerations are

Efficient use of resources

Making responsible and ethical procurement choices

Protecting the surrounding environment

Supporting local businesses and the local economy

Minimising energy and water consumption and greenhouse gas emissions

Implementing waste avoidance and minimisation strategies and maximising resource recovery

Respecting and publicly acknowledging the local indigenous heritage and traditions

Encouraging the use of sustainable transport to and from events

Special event guidelines for events held in Ku-ring-gai 10

A template Risk and Sustainable Event Management Plan is available on Councilrsquos Casual Hire

webpage

38 Noise Management

The Protection of the Environmental Operations Act 1997 governs noise control and is administered

by Council the NSW Police Service and the Environment Protection Authority

If amplified sound is to be used at the event the speakers should be directed away from all residential

properties if possible or at least the nearest residential properties Amplified sound also needs to take

place within the event locationrsquos ldquoStandard Operating hoursrdquo unless you have Development Approval

for the event Refer to the table in Section 22 for popular event location operating hours Noise levels

should be monitored by a qualified technician Where events are to run past 10pm or noise

complaints have been received about the event in previous years a noise management plan must be

provided to Council

39 Accessibility

Approximately 20 of people have a disability and face access challenges in public places and

spaces Event organisers have a duty of care under the Disability Discrimination Act 1992 to ensure

that event locations and venues are accessible to people with a disability their families and carers It

is recommended that event organisers visit a site prior to hiring to be satisfied of the accessibility of

the venue and services

Refer to Councilrsquos Casual Hire webpage for a copy of the Accessible Events Checklist

310 Sponsorship amp Grants

Sponsorship can help you secure additional resources for your event and is a great way to involve the

local business community in your event Think about sponsors that may be relevant to your event and

how they could get involved It is often easier to obtain in-kind or contra sponsorship than to obtain

cash sponsorship

Council has an annual Sponsorship program in which local organisations and event organisers can

apply for funds to assist in the running of their organisation or event Visit Councilrsquos Sponsorship

webpage for more information about the Sponsorship program

Council also has an annual grants program to assist organisations in delivering new and innovative

projects and services Visit the Community Grants webpage for more information and an extensive list

of other funding sources for community groups

Special event guidelines for events held in Ku-ring-gai 11

311 Advertising amp Signage

The State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 outlines

the standards for special event advertising signage

Council owns a number of banner poles throughout the Ku-ring-gai area These are available to hire to

promote your event (fees may apply) Contact Council on 9424 0000 to book a banner site

You can also list your event free of charge in the Whatrsquos on section of Councilrsquos website

312 Fireworks

In order to hold a fireworks display you must engage a licenced pyrotechnician and they must notify SafeWork NSW of the display You must also notify the following organisations people at least 7 days prior to the display

Council

Local fire brigade

Local Police

Neighbours in the area surrounding the display

313 Amusement Rides

If you are planning amusement rides at your event you will need to obtain a copy of the supplierrsquos

public liability insurance certificate of currency and WorkCover certificates where applicable

A Section 68 application to operate amusement ride devices may be required depending on the size

and type of amusement rides

Exemptions include

If the device is not required to be registered under the Work Health and Safety Act

2011(NSW)

It is a small amusement device primarily for use by children under 12 years of age

and under including mini Ferris wheels battery operated cars and miniature railways

and in the case of rotating amusement devices those that have a maximum rotation

of 14 revolutions per minute

Special event guidelines for events held in Ku-ring-gai 12

4 Useful Contacts Resources

Ku-ring-gai Council 9424 0000 Councilrsquos Event Resource Documents ndash visit the casual bookings page Australian Emergency Series ndash Safe and Healthy Mass Gatherings

APRA ndash If you are having live music at your event you will need to contact The Australasian

Performing Rights Association (APRA) for a licence

PPCA ndash If you are having recorded music you will need to contact the Phonographic Performance

Company of Australia (PPCA)

Film Screening Licence - If you are planning on screening a film depending on the film title you

need to apply for approval with either

Village Roadshow

or

Amalgamated Movies

Liquor and Gaming NSW ndash If you plan to serve alcohol at your event you need to apply for a liquor

licence

NSW Food Authority - All food vendors must comply with the NSW Food Act 2003 and Food Safety

Standards as well as Council requirements

NSW Police ndash Hornsby Ku-ring-gai LAC

9476 9799

292 Pacific Highway HORNSBY 2077

Roads and Maritime Services

Guide to Traffic and Transport Management for Special Events

Special Event Transport Management Plan

Traffic Control Training

SafeWork NSW

Template Safe Work Method Statement (SWMS)

St John Ambulance First aid services for events

State Environment Planning Codes

Division 2 - Subdivision 11 - Event Advertising and Signage

Division 3 - Subdivison 1 ndash General requirements for temporary uses and structures

Division 3 - Subdivision 7 ndash Tents marquees and booths for community events

Division 3 - Subdivision 9 ndash Stages or platforms for community events

Waste Suppliers

SUEZ 13 13 35

URM 8424 2200

Cleanaway 13 13 39