special ed. administrator’s academy, september 24, 2013
DESCRIPTION
Special Ed. Administrator’s Academy, September 24, 2013. Monitoring and Program Effectiveness. Survey Results. Monitoring and Program Effectiveness. A Comprehensive System: Supporting Compliant Practices that Improve Results for SWDs. Results. Compliance. - PowerPoint PPT PresentationTRANSCRIPT
Special Ed. Administrator’s Academy, September 24, 2013
Monitoring and Program Effectiveness
Survey Results
Monitoring and Program Effectiveness
A Comprehensive System: Supporting Compliant Practices that Improve Results for SWDs
Compliance
Results
Results Driven Accountability?
OSEP Outlines Components of RDA
• State Performance Plan/Annual Performance Report (SPP/SPR)
• Determinations reflect State performance on results, as well as compliance
• Differentiated monitoring and technical assistance supports improvement in all states, but especially low performing states
State Systemic Improvement Plan (SSIP) – Indicator 17
• Comprehensive multi=year State Systemic Improvement Plan (SSIP), focused on improving results for children with disabilities
• Instead of…multiple small improvement plans for each indicator
• Broad strategies with detailed improvement activities
OSEP - Accountability for Compliance
• Review of compliance indicators in SPP/APR • Ongoing fiscal monitoring and audit resolution • OSEP technical assistance in key areas, e.g., dispute resolution • OSEP will design a desk audit process for all States• OSEP will conduct a desk audit for every State over next four
years• Desk audit to include State accountability, dispute resolution and
data quality • Option to conduct on-site reviews where necessary to collect
additional data/provide technical support
10
Option 1
Make a finding of noncompliance
Option 2
Verify whether data demonstrate noncompliance, and then issue finding if data do demonstrate noncompliance
Option 3
Verify LEA has corrected noncompliance before State issues written findings of noncompliance, in which case State not required to issue written finding of noncompliance
OSEP - System of SupportIntensive and Sustained Support -•TA provided to select States - services are a negotiated set of activities designed to reach a valued outcomeTargeted Support -•TA provided to multiple States based on common needs in a few specific areas Universal Support -•TA provided to all States - services include the distribution of resources with or without a direct request for the information
If our monitoring is changing, how and why???
TIER I
• All LEAs every year• APR indicator data• LEA APR determinations and corresponding Response Tables• CEIS determinations• LEA Self-Assessments for Disproportionality• Desk monitoring of statewide student management system• Desk monitoring of statewide fiscal management system • Standards and Assurance program data• Dispute resolution systems• Fiscal monitoring
Tier II
• Selected LEAs• Self-monitoring of general program and student level
compliance to be reported to SEA• Internal self-monitoring of general program and
student level compliance not to be reported to SEA
Tier III
• Selected LEAs• Comprehensive on-site monitoring of general
program and student level compliance • Targeted on-site monitoring of general program and
student level compliance
System of Support
• Web-based resources for all programs• Monthly TA focus for all programs• LEA Academy for all programs• Participation in regional LEA meetings• Targeted support for selected LEAs– Response tables– Self-assessment– On-site monitoring– Self monitoring– EDR pilot schools• Targeted support upon request
Monthly TA Focus
Sept Oct Nov
Monitoring Procedures Monitoring Procedures Monitoring Procedures
New Forms New Forms EDR Pilot
Due Process EDR Pilot
Residential Program Approval
Due Process
Residential Programs
Self-Assessment
Response Tables
Monthly TA Focus
Jan Feb Mar
SB IEP SB IEP Annual Performance Report Determination Process
EDR Pilot IEP Accommodations for Testing
Dismissals for Graduation
EC Transition EDR Pilot EDR Pilot
Monthly TA Focus
April May
Self-Assessment for Disproportionality
Response Table Process for APR Indicators
EDR Pilot
What’s New?
• Teacher Interview will be in survey format• Classroom observation will include follow-up to
survey • Classroom observation will verify IEP implementation
Compliance Action Plans (CAPs)
What’s New?
Compliance Action Plan (CAP)
LEA SEA
Identifies reason for noncompliance
Supports LEA in identifying reason for noncompliance
Identifies corrective actions Supports LEA in identification of corrective actionsApproves corrective actions
Identifies schedule for correction
Approves schedule for correction
Implements plan for corrections
Supports LEA in implementation of corrections
Provides evidence of corrections according to schedule
Sets schedule for reviewing evidence
What’s New?
Monitoring Procedures Manual– Posted on our website– Tool for us– Tool for you
What’s New?
• Monitoring documents will be in a survey format with corrective steps aligned to each item
• The survey will eventually be web-based with the option of paper forms
• Scantron software will be used to generate reports of student specific noncompliance and compliance issue areas
What’s New?
Program Approval
Special Ed. Employee Module (APSCN section)
• There will be no Cycle 2 submission• All “Special Ed. Employee” data will be
submitted for Cycle 4. Teacher caseload (EC and K-12) will be tied to child count (Dec. 1) next year
• Teacher caseloads (EC and K-12) will be reviewed during on-site monitoring
• ADE Standards will flag LEAs for per period range
• Licenses for contacted providers will be reviewed during on-site monitoring
• Waiver requests are still required for class size and caseload
What’s New?
Reviewing all forms -• Standards-based IEPs (April 1, 2013)• Prior Written Notice (October 1, 2013)• Notice of Conference (October 1, 2013)• Piloting new EDR
What’s on the horizon?
• Transfer procedures guide• IEP amendment guide• Extended School Year guide• More IEP samples• More Prior Written Notice of Action samples• EC transition guide for Kindergarten Waiver
Save the Date!!
Residential programs LEAs with residential programs
Questions to Consider…
• What is one area you need to focus on to improve results for students with disabilities in your program?
• What supports do you need? • What would a related monitoring priority be?
Short Term Goals Identify priority items on General Program Checklist Identify priority items on Student Folder Checklists Forms
Prior Written NoticeNotice of ConferenceEDR
Revise verification procedure to include written documentation for districts
Data pull for Referral Tracking Teaming process and schedule to review areas of non-
compliance Review Program Approval process
Long Term Goals
• Integrated system of monitoring more fully utilizing data systems to:– Determine monitoring priorities– Ensure compliance with special education regulations– Increase the District’s performance in meeting SPP targets
• Reduce paperwork and clarify due process procedures for districts to:– Ensure transparency – Promote consistency
• Redistribution of human capital to allow more time for:– Assisting districts in improving their special education programs– Working with special education consultants and the broader ADE to support
districts in increasing results for students with disabilities
• Implement procedures for cross regional teams to review:– Monitoring data (electronic and onsite) – District Self Assessments and Response Tables– ACSIPs
Long Term Goals
• Integrated system of monitoring more fully utilizing data systems to:– Determine monitoring priorities– Ensure compliance with special education regulations– Increase the LEA’s performance in meeting SPP targets
• Reduce paperwork and clarify due process procedures for districts to:– Ensure transparency – Promote consistency
• Redistribution of human capital to allow more time for:– Assisting districts in improving their special education programs– Working with special education consultants and the broader ADE to support
districts in increasing results for students with disabilities
• Implement procedures for cross regional teams to review:– Monitoring data (electronic and onsite) – District Self Assessments and Response Tables– ACSIPs