SPDC Host Meeting Clemson UniversityJanuary 23rd, 2014

Glen Garrett

Conference Location

Clemson University

Clemson, South Carolina

March 28-30th, 2014

Madren Center – www.clemson.edu/madren/

Website

Conference website - http://www.asmespdc2014-clemson.com

Content

About Clemson

Schedule

Competitions

Speaker information page (incomplete)

Sponsors

Registration Link

Hotel List

Used wix.com to build and host our website

Organization

Document Sharing

Dropbox

Financial Documents (Budget, fundraising)

Event Schedule

ASME National Documents (how-to PowerPoint’s)

Contracts (Catering, room rental)

Documents from previous years

Planning Timeline

Excel spreadsheet containing important deadlines

“Big picture”, other committee members expected to

manage their own deadlines

Meeting Schedule

Meet every week, depending on everyone's

schedule

Chance to update everyone on current assignments,

ask questions and get input from the group

Committee Structure

Committee Structure

Four “full time” members of committee

Glen Garrett (me)

Tyler Schmidt

Collin Clemons

Sarah Katherine Gilliam

Sarah Katherine

T-Shirts

Design and quoting

Hotel List

On-campus tour

With emphasis on engineering department

Student government funding

Tyler

Old Guard Oral Presentation

Catering

Required to use on campus catering

Selected food options

Scheduling

Collin

Student Design Competition

Logistics

Traffic flow within conference center

Directional Signs

Maps in conference pamphlet

Setting up ICAR tour

Glen

Conference Chair

Old Guard Poster Presentation

Budgeting

Managing registration/website

Organization/delegation of tasks

Conference Details

Conference Goals

Networking between student chapters

Networking between industry and students

Providing useful workshops to help students develop

professional development skills

Providing students unable to attend conference a

way to access the material presented

Conference Details

Friday

Check-in/Registration

Dinner

ME Dean

COES Dean

ASME Presenter (possibly)

Networking

Rapid design competition

Split into random teams

Potentially touring CU-ICAR

Saturday

Competitions spread throughout the day

6-8 PD sessions

1-hr each

Industry speakers (BMW, GE, etc.)

Michelin Career Center

Professors

Career Fair

Open to all companies

District Sessions Seminar (DSS)

Sunday

Old Guard Oral Presentation Final

Award and Closing Ceremonies

Working on…

Social activities

Leadership session for ASME chapters put on by

another Clemson club

Tours- ME Department, Clemson campus, ICAR, etc.

Planning Status

Current Projects

Main focus is PD sessions

Contacting presenters

Contacting HR departments for career fair

Opening online registration (happened 1/19)

Coordinating with local professional section (ASME

Greenville)

Judges/volunteers

Funding

Professional contacts

Fundraising

As a club we have sent out emails with pamphlet detailing various activities we are involved in

Three levels of sponsorship available

Current Sponsors

Bosh

Club Car

Koyo Bearings

Near future…

Student government funding

ME Department funding

Marketing

Plan on using Clemson marketing resources to help

raise on-campus awareness

Use Clemson ASME and ME e-mail lists to get

students to attend professional development portion

and or participate in competitions

Work with ME faculty to promote the conference in

their classes

Other ongoing activities…

Designing conference booklets

Getting quotes for banners and t-shirts

Getting student volunteers to help with setup during

conference

Challenges

Fairly new student chapter

Small planning committee

Finding space for conference

Social Activities

Questions?

Contact:

gleng@clemson.edu