SPARROW (Smart Performance Appraisal Report Recording Online Window)

Implementation

for Officers of

SOUTH CENTRAL RAILWAY

C. Neelakanta Reddy Secretary/SCR

(Nodal Officer & Primary Custodian, SCR)

APAR vs SPARROW

Conventional APAR

• Paper Based

• Adhoc manually managed workflow

• Manual tracking

• Difficult to Monitor

• Delays

• Loss of document

• Paper / pen signatures

SPARROW

• Online on the portal

• Pre‐defined automated workflow

• System tracks progress

• Real‐time monitoring

• Bottlenecks visible

• Documents not lost

• Use of Digital Signatures

Pre-requisites for all users

System Requirement OS: MS Windows, Linux Browser: Internet Explorer 11 or higher/ Mozilla Firefox ESR Version (32 Bit) Adobe Reader 7.0 or higher Antivirus Software Java Latest version 32bit

Hardware Scanners

NIC e-Mail ID (gov.in domain)

Recovery cellphone number to be permanent

Recommend NOT to use Official CUG Numbers

Aadhaar ID with linked cellphone number

Linked cellphone number to be permanent

Recommend NOT to use Official CUG Numbers DSC software to be installed before using it

Login Steps in SPARROW Step 1: For accessing the SPARROW application visit the http://sparrow.railnet.gov.in using the browsers like IE 11 or Mozilla Firefox only. Click “Continue” on the page appearing.

Implementation Process

Step 2: A window will appear as shown enter the credentials, username for SPARROW will be NIC email ID (before the '@' sign) if officer's NIC email ID is one of among types i.e., abc@nic.in or abc@gov.in and password will be the same as password of NIC email ID.

Steps to Register Aadhaar Number for e-signing

After login, User Information page appears, click on close.

After verification of e-sign, on the screen Home page appears

1. Click on PAR ID ( )to Open PAR.

Stage 1: Officer reported upon performs the following steps

MY PAR

Officer has to fill the Section II form i.e Self Appraisal and click Send To Reporting Authority( ) button, as shown:

Section -I Section -II

A message prompts successfully sent to as shown

Note: Available to Officer reported upon. a. This portion of PAR Form has Section I and Section II. b. Section I is updated by Custodian. c. Section II is to be Filled by Officer reported upon.

1.The APAR will be find in Assess PAR folder in INBOX 2. Click PAR ID ( ) to open the Form as shown

Stage 2: Reporting Authority performs the following steps to Forward to Reviewing Authority

Assess PAR (1)

A page appears, Reporting Authority views Section I & Section II of filled APAR form and assess the PAR of officer reported upon in Section III, click Send to Reviewing Authority ( ) button as shown

Section-III

A message prompts successfully sent as shown:

Note: a. Section I & Section II are both in readable mode. b. PAR can be either Save As Draft or Send to Next Authority.

1. The APAR will be find in Assess PAR folder in INBOX 2. Click PAR ID ( ) to open PAR as shown.

Stage 3: Reviewing Authority performs the following steps to forward to Accepting Authority

Reviewing Authority views Section I, Section II & Section III forms, assess the PAR of officer reported upon in Section III & IV ,click Sent to Accepting Authority ( ) as shown

Section -IV

A message prompts successfully sent as shown:

1. The APAR will be find in Assess PAR folder in INBOX 2. Click PAR ID ( ) to open PAR as shown

Stage 4: Accepting Authority performs the following steps

Accepting Authority view Section I, Section II, Section III & Section IV forms and finalises garde in Section V form, click Send To CR Section ( )as shown

Section -V

A message prompts successfully sent as shown

Stage 5: Custodian performs the following steps to disclose PAR:

Click PAR ID ( )to open PAR & click Disclose to Officer

Click PAR ID ( ) , to view PAR grading as shown

Officer reported upon performs the following steps to Accept PAR:

Click else Put to Representation )as shown

Note: a. Officer can either Accept or Put for Representation.

Movement of PAR- Representation Flow

Stage 1: Officer performs the following steps to Put for representation Click Put for Representation ( ), to Put for Representation as shown

Reach to Reporting Officer with SMS alert

Auto-generated SMS will be sent to the Officer -

Reported upon

Officer has to Login by using NIC E-mail ID and Password and fill the self-appraisal and

submit

After Reviewing, APAR will reach to Accepting Officer

with SMS Alert

After Completion of Acceptance, APAR will

come back to Conf. Section

Conf. Section will disclose APAR to

Officer Concerned

Officer Can submit either ‘I Accept’ or ‘Put for

Representation’

After officer Accepts, the APAR will come to

Conf. Section

After closing, 3 copies will be generated. 1 for

Officer concerned, 1 for Railway Board

and 1 for Conf. Section

After Reporting, APAR will be submitted to RO with SMS alert

APAR will be generated by Conf. Section with workflow

SPARROW WORK FLOW

SPARROW URL: http://sparrow.railnet.gov.in

Or 10.255.233.10

(works only on railnet)

Installation of JAVA & DSC Drivers

Install/update latest Java Version (version 8) Tap to Configure Java Switch to Security Tab Add http://sparrow.railnet.gov.in in exceptions list Install DSC drivers (duly downloading from driver’s official website)

Steps to Enroll DSC with SPARROW application

Step1: Plug DSC, click Enroll link under DSC module and click DSC Registration Button, as shown

Select the enrolled certificates and click Register Button as shown

Enter User PIN and click Login Button as shown

A message prompts, ‘The DSC has been registered successfully’, click OK as shown

User can view the registered DSC (Active), as shown

Note: To deactivate registered DSC, click Deactivate DSC. Inactive DSC cannot be activated.