space only declaration form revised - ecoc exhibition€¢ are!the!pieces!of!thestand!wooden!or!mdf...

SPACE ONLY SAFETY FILE

TO BE COMPLETED BY ALL SPACE ONLY EXHIBITING COMPANIES

INCLUDES:

STAND MATERIAL FORM

BUILD UP AND BREAKDOWN TIMES

VENUE REGULATIONS

RISK ASSESSMENT FORM

We the organisers require you the exhibitor to have this form completed by you and your stand builder.

This is mandatory and your stand design will not be approved without this completed document.

COMPANY NAME:…………………………………………………………………………………………………………………………………………………………

STAND NUMBER:…………………………………………………………………………………………………………………………………………………………

1. How is the stand constructed:

• What material is the stand made from.................................................................................................... • Are the pieces of the stand wooden or MDF............................................................................................ • Are they pre cut in the factory Yes/No • Is it a modular stand with magnetic graphics Yes/ No • Do the stand walls require painting onsite Yes/No • Do the walls need sanding down Yes/ No • Will you supply your own carpet Yes/ No • If yes what type of carpet will you supply Tiles/Roll

2. How much time is needed to complete the structure of the stand including graphics (Approx)

…………………………………………………………………………………………………………………………………………………………………………

3. Do you forsee needing additional hours than stated in the build up times on page 2 …………………………………………………………………………………………………………………………………………………………………………

4. Please confirm the height of your stand:…………………………………………………………………………………………………………. (As the hall varies in height, please contact us the organiser to confirm your maximum build if you have not been informed already)

5. Is your stand Complex (over 3.5m dependent on design) or simple:....................................................................

6. Stand builders company name, Email and contact onsite details required: Name:.................................................................................................................................................................. Company Name:……………………………………………………………………………………………………………………………………………… Email address:…………………………………………………………………………………………………………………………………………………. Contact Name on Site:…………………………………………………………………………………………………………………………………….. Mobile Number (On-‐site):......................................................................................................................

Space Only Stand Building Declaration Form &

Safety File

7. Waste carts this year are provided by the organisers for GENERAL RUBBISH ONLY. These will be situated within the hall and are for all exhibitors. Please ensure that you use these carts for build up and breakdown. On breakdown you must leave your floor area clear. For a quotation on large bulk waste removal please contact us the organisers.

8. Carpet and carpet tape for all space only stands must be removed by either your stand builder or by ordering this service through the onsite cleaning company. Only adhesive tape (e.g. PE or PP) may be used and when removed must leave no residues. 9. All space only designs must complete the safety file along with the appropriate risk assessment.

10. All stands must be finished on the back wall to a very good standard and no graphics are allowed on the back wall that is adjoined to another stand. 11. Certificates for the materials used on the stands maybe be requested onsite from the Hall Manager at the Svenska Massan. All materials must be compliant with EU standards. If you cannot prove or provide these certifications the Hall Manager will ask you to change your building materials and if you cannot or will not you will be asked to stop build altogether.

Build up times & Breakdown times Build up Friday 15th September 0800 -‐ 2200 Saturday 16th September 0800 -‐ 2200 Sunday 17th September 0800 -‐ 2100 THESE TIMES MUST BE ADHERED TO. FOR ANY EXHIBITORS THAT EXCEED THE STATED TIMES AN HOURLY COST WILL BE CHARGED. Break Down Wednesday 20th September 1600 -‐ 2400 Thursday 21st September 0800 -‐ 1500 BUILD UP AND BREAKDOWN – UNLOADING & LOADING

All vehicles delivering & collecting during the official tenancy period must have pre-‐booked a time slot at least 5 days in advance. Please complete the time slot booking form CLICK HERE and return to Steve Andrews or contact him for further information. Time slots are issued on a first come-‐first served basis so we strongly recommend that bookings are made as early as possible. Failure to pre-‐book a time slot will result in delays in your vehicle being unloaded/reloaded and extra charges being applied. Cars using level 2 of the Garda Affarscentrum car park do not need to book a time slot. You and your stand builder must sign below to confirm that you will comply and not exceed the dates and times stated and you agree to the regulations shown on pages 1, 2 & 3. EXHIBITOR SIGNATURE:.................................................................................................................................................... DATE:.................................................................................................................................................................................. STAND BUILDER SIGNATURE:............................................................................................................................................

mailto:[email protected];[email protected]?subject=BULK WASTE QUOTATION - ECOC 2017

mailto:[email protected]?subject=ECOC 2017 - Time Slot Booking Form

MANDATORY REGULATIONS FOR ECOC EXHIBITION

• Svenska Massan are providing waste carts within the hall. Any exhibiting company leaving any waste on their stand on breakdown will be fined after the event.

• It is prohibited to leave your stand construction within the hall after the event. Please contact us if you need a quotation for stand removal.

• Safety Shoes must be worn

• If working above 2.5m's you should secure the area around your stand and all stand builders/ staff in the area should wear hard hats

• No cutting MDF/wood panels onsite

• Dust extractors must be used when sanding down all materials

• All space only back walls must be finished off to a high standard if adjoined to a neighbouring stand

• No logo's/branding overlooking neighbouring stands is allowed

• No photographing is allowed of other peoples stands, if you are caught doing this you will be escorted out of the exhibition

• No smoking is allowed in the halls

• All space only stands must allow 300 millimetres each side of their booth if they have neighbouring booth's this includes if the neighbour is a shell scheme stands.

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Mon

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Fr

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space only declaration form revised - ecoc exhibition€¢ are!the!pieces!of!thestand!wooden!or!mdf...

Documents