Southampton University Research e-Prints: e-Prints Soton

http://eprints.soton.ac.uk

Southampton University LibrarySchools Liaison Review

30 Nov 2004

Pauline Simpson, Jessie Hey

TARDis – Targeting Academic Research for Deposit and Disclosure

• HEFCE – JISC Programme - Focus on Access to Institutional Resources (FAIR)

– Inspired by the vision of the Open Archives Initiative (OAI) that digital resources can be shared between organisations based on a simple mechanism allowing metadata about these resources to be harvested into services

– To support the disclosure of institutional assets: To support access to and sharing of institutional content within Higher

Education and Further Education and to allow intelligence to be gathered about the technical, organisational and cultural c hallenges of these

processes…

• Funding to set up an institutional repository (e-Print archive)

• Other UK universities – Nottingham, Glasgow, Edinburgh etc

• Aug 2002 – Jan 2005 (30 months) (£196,000)

TARDis – project aims

• Aim: to set up a sustainable Southampton e-Print archive– (open access archive /institutional repository)

==== e-Prints Soton ( importance of name …..)

– Enhancing our version of software– Feeding into EPrints software – future versions

• To gain content – full text documents– Offering a mediated service in parallel– Making easier to deposit– Advocacy– Project target – 2000 items– Pilot with 2 schools

Scholarly communication environment

• Majority of research output through journal publications

• Journals available on subscription

• Last 5 years– Library budget risen 12%– Journals risen 50%

• Restricts access – solutions……..

Solutions

2 complementary routes to Open Access to Research (all research should be freely available)

• Open Access journals• Open Access repositories

• Global declarations of support for Open Access

• UK House of Commons Committee report July 2004 supports Institutional Repositories

• Government response ; awaiting RCUK policy

• University Research Policy Committee support - UEG agreed sustainability for IR

An Institutional Research Repository for Southampton

• Institutional Repository for Research already set up (e-Prints Soton)

• Southampton University Research e-Prints – in UK in

the forefront - working with schools

• has capacity for adding full text (e-Prints) if available– Electronic copies of any research output e.g.

journal articles, book chapters, conference papers even multimedia

•Target – academic research•Creation of e-Prints Soton•Initial Advocacy•Environmental audit•Software redesign for IR•Mediation offered•Project cluster collaboration

Institutional ResearchRepository

Full text only

Institutional Research Repository with full text

where possible

Institutional Research Repository

with RAE management

Full Texte-Print Research Archives

•Pilot and Feedback: One record – many outputs Saving academics’ time•Policy and strategy change•Redirection to Southampton University Publications Database•Targeted Advocacy

Open Access VisionEPrints Software

JISC FAIR Programme

Research Policy CommitteesUniversity, Faculty and Schools

Pilot Schools

Research Reporting Requirements:

University, National, International

•Demonstrate potential of IR as RAE tool•Import existing metadata•Collaborate with researchers to encourage proactive input•Address authentication and branding issues•Develop extra functionality

•Moving towards sustainable open access institutional repository•Proactive open access culture•Integrated research discovery – enriched resources: multimedia, datasets

Open Access Paradigm ShiftOther Institutional Repositories

e-Research

IR Evolution

e-Prints Soton evolution

• Original intent to provide secure storage for the full text of Southampton research output (e-Print Archive in which post refereed pre published versions of papers are deposited by researchers)

• Strong steer - maximum benefit if the IR also assisted researchers with time consuming research reporting tasks :RAE, Univ. Research Report, web pages, research proposals, CVs etc

• IR - evolved to publications database with full text where available

Benefits to University, Schools and Researchers

• Secure storage of publications

– including theses and dissertations, technical reports

• Links to projects and web pages

• Research reporting

• University profile• School and discipline visibility• Researcher profile• Full text content freely accessible

• link to learning and teaching

Increased citationsArticles freely available online are more highly cited. For greater impact and faster

scientific progress, authors and publishers should aim to make research easy to access Nature, Volume 411, Number 6837, p. 521, 2001 Steve Lawrence “Online or Invisible?”

RAE management

Select your RAE choices

Add measures of esteem

Data available to Head of School

Copyright issues

Postprint = post refereed pre-journal version

Publisher policy check

Potential of adding a link to your web page

High profile of e-Prints Soton – so give them full text and they would read

Global open archive search – OAIster http://oaister.umdl.umich.edu/o/oaister/

Future collaboration with schools

• Central to research recording and visibility

• Working to integrate into the research recording workflow

• Working to incorporate RAE data 2000-• Some support included for import

depending on availability of previous records

• Goal: self deposit plus support for new records with full text

Liaison Librarian Role

• Advocacy with schools

– RAE requirement for all records 2001- to be on e-Prints Soton by the end of 2006

– Self ‘archive’ - individualsSchool keyboardImporting records from school

databases

– Sensitivities – RAE records – School Full text -

Liaison Librarian.

Liaison Librarian Role [2]

• Validation of records

–Liaison Librarian to be editor for school/s• Quality• Completeness

Liaison Librarian Role [3]

• Metadata enhancement – value added elements

–e-Journal URL–URL for conference–Abstract cut and paste

–Natasha’s experiences …

Southampton University Research Repository Administrator Workflow

Bulk

importBulk

import

Self

deposit

Mediated

depositMediated

deposit

Presented

ItemPresented

Item

Checking meta-data quality and value adding: DOI, URL, abstract, (references);

PDF conversion if required

Checking meta-data quality and value adding: DOI, URL, abstract, (references);

PDF conversion if required

Workspace

Data validation

Workspace

Data validation

No full text

•Scanning of paper

images

•Collection of

meta-data

(personal

communication,

internet search)

•PDF conversion

•Scanning of paper

images

•Collection of

meta-data

(personal

communication,

internet search)

•PDF conversion

Enhancement of meta-data (personal communication, internet search)

PDF conversion if required

Enhancement of meta-data (personal communication, internet search)

PDF conversion if required

e-Prints Archivee-Prints Archive

Checking meta-data quality and value adding: DOI, URL, abstract

Checking meta-data quality and value adding: DOI, URL, abstract

Submission BufferSubmission Buffer

Hard copy

Electronic

Data

verificationData

verification

Full text

Southampton University Research Repository Administrator Workflow

Bulk

importBulk

import

Self

deposit

Mediated

depositMediated

deposit

Presented

ItemPresented

Item

Checking meta-data quality and value adding: DOI, URL, abstract, (references);

PDF conversion if required

Checking meta-data quality and value adding: DOI, URL, abstract, (references);

PDF conversion if required

Workspace

Data validation

Workspace

Data validation

No full text

•Scanning of paper

images

•Collection of

meta-data

(personal

communication,

internet search)

•PDF conversion

•Scanning of paper

images

•Collection of

meta-data

(personal

communication,

internet search)

•PDF conversion

Enhancement of meta-data (personal communication, internet search)

PDF conversion if required

Enhancement of meta-data (personal communication, internet search)

PDF conversion if required

e-Prints Archivee-Prints Archive

Checking meta-data quality and value adding: DOI, URL, abstract

Checking meta-data quality and value adding: DOI, URL, abstract

Submission BufferSubmission Buffer

Hard copy

Electronic

Data

verificationData

verification

Full text

Southampton University Research Repository Administrator Workflow

Bulk

importBulk

import

Self

deposit

Mediated

depositMediated

deposit

Presented

ItemPresented

Item

Checking meta-data quality and value adding: DOI, URL, abstract, (references);

PDF conversion if required

Checking meta-data quality and value adding: DOI, URL, abstract, (references);

PDF conversion if required

Workspace

Data validation

Workspace

Data validation

No full text

•Scanning of paper

images

•Collection of

meta-data

(personal

communication,

internet search)

•PDF conversion

•Scanning of paper

images

•Collection of

meta-data

(personal

communication,

internet search)

•PDF conversion

Enhancement of meta-data (personal communication, internet search)

PDF conversion if required

Enhancement of meta-data (personal communication, internet search)

PDF conversion if required

e-Prints Archivee-Prints Archive

Checking meta-data quality and value adding: DOI, URL, abstract

Checking meta-data quality and value adding: DOI, URL, abstract

Submission BufferSubmission Buffer

Hard copy

Electronic

Data

verificationData

verification

Full text

Metadata Quality Check

• Checking metadata quality:– Correct citation: Zou, L., Rishbeth, H., Müller-

Wodarg, I.C.F., Aylward, A.D., Millward, G.H., Fuller-Rowell, T.J., Idenden, D.W. and Moffett, R.J. (2000) Annual and semiannual variations in the ionospheric F2-layer: I Modelling. Annales Geophysicae, 18, 927-944.

– Spelling mistake:Zou, L., Risbeth, H., Müller-Wodarg, I.C.F., Aylward, A.D., Millward, G.H., Fuller-Rowell, T.J., Idenden, D.W. and Moffett, R.J. (2000) Annual and semiannual variations in the ionospheric F2-layer: I Modelling. Annales Geophysicae, 18, 927-944.

Value-Adding

• Digital Object Identifier (DOI) Examples:

– Geological Society of America Journals: Geologydoi: 10.1130/0091-7613(2001)029<0483:NCOTOO>2.0.CO;2

– Elsevier: Deep Sea Research Part I: Oceanographic Research Papers

doi:10.1016/S0967-0637(00)00035-2  

– Science Magazinedoi: 10.1126/science.1081056

Value Adding

• e-journal URL Examples:

– Geological Society of America Journals: Geologyhttp://www.gsajournals.org/gsaonline/?request=get-

abstract&doi=10.1130%2F0091-7613(2001)029%3C0483:NCOTOO%3E2.0.CO%3B2

– Elsevier: Deep Sea Research Part I: Oceanographic Research Papers

http://dx.doi.org/10.1016/S0967-0637(00)00035-2

– Science http://www.sciencemag.org/cgi/content/abstract/299/5615/2005

Value Adding – abstract

Liaison Librarian – benefits of working with IR

• Forecast that most organisations will maintain an Institutional repository for the secure storage of an organisation’s digital assets.

– Libraries leading the implementation– IR will be a tool to enter deep into School culture– Opens dialogue with researchers– Offers in depth knowledge of school research

• Support for collection development

IR Future

• Discussion led by Mark Brown