southam town council papers
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Southam Town Council Papers 23 June 2011TRANSCRIPT
Southam Town CouncilThe Grange Hall, Coventry Road,
Southam, Warwickshire, CV47 1QATefephone: 01926 814004 Fax: 01926 8'11414e-mail: cle rk@southamcou ncil-warks.gov. u k
Town Clerk Mrs Debbie Carro
16 'n June 201 1
I am directed by the Mayor to inform you that the next Meeting of the Council will be held at TheGrange Hall , Coventry Road, Southam on Thursdav 23'd June 2011 The meeting wil lcommence at 7.30om.
You are reouested to attend.
D A CARRO (MRS)TOWN CLERK
SOUTHAM TOWN COUNCILThursdav 23'o June 2011
AGENDA
Prayers
1. APOLOGIESFORABSENCE
2. DECLARATIONS OF INTERESTPlease note that counci|ors shourd decrare interests as being either personar orprejudicial.
3. REPRESENTATIONS FROM THE PUBLIC
4. MINUTES OF THE MEETINGTo ratify minutes of the meeting held on Thursd ay 26th May 2011
5. ACCOUNTS FOR PAYMENTTo authorise the payments shown on Schedule A dated June 2011
6. PLANNINGi) Stratford on Avon District Council has notif ied Council of the planning applicationsdetailed on the attached Schedule B and has requested observations 6t i ir! councit.They and any other applications received subsequently wil l be available ioi rnspection lnthe Public Library and wii l be disprayed in the Bar Room trom o.+spm on ihe nignt ot tnemeetingii i) Planning committee Meeting Dates - pranning Member to attend (if required)vi) Stratford on Avon District Council has notif iedbouncil of the oeci"Lns on the planningapplications detailed on the attached schedule C
7. TOWN CLERK'S REPORT
8. CORRESPONDENCE
9. REPORTS FROM WORKING PARTIES ENVRAFT
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INFORMATION FROM COUNTY & DISTRICT COUNCILLORS
BUSINESS WHICH, IN THE OPINION OF THE MAYOR, SHOULD BE CONSIDEREDAS A MATTER OF URGENCY UNDER SECTION lOOB (4) OF THE LOCAL_ --
GOVERNMENT ACT 1972.
EXCLUSION OF THE PUBLIC FROM THE MEETINGThe Town Mayor wirr move that, pursuant to section 1(2) of the pubric Bodies (Admissionto Meetings) Act 1960, the pubric be now excruded from the meeting b"-.*;; fr l , ," i tyyo1!o ne prejudiciat to the pubric interest by reason of the confidenirr nrtur" jlh"business about to be transacreo.
Payment of staff salaries and payments of services dated June
MAY 2O1T
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bgg!: Councillors M Gaffrrey (Chair), D Wise, L Tasker, L Hewer, C Worsh, AForster, J Soni, L Smith, J Smith & M Willoughby
I@gg: Mrs D Carro, Mrs D Sanders & Cllr J Appleton
APOLOGIES FORABSENCECllrPThomas-PersonalCllr J EllardRESOLVED:That apologies are accepted
DECLARATIONS OF INTERESTNone declared
REPRESENTATIONS FROM THE PUBLICMrs Sallv Hunt. 12 Willes Road. Leamineton SpaSpoke conceming Wattons Lane, stating that she had attended a previous councilmeeting and wanted to know whether Severn Trent have responded regarding thepossibility ofhaving a cage installed over the pipe to stop youths sitting on it, ifWCC have responded about the lighting and if the dispersal order has beenrenewed and whether the Police mobile numbers can be advertised.
Mrs D Smith. 20 Sorings Crescent. SouthamSpoke regarding the town being littered with posters advertising events that havenot been taken down after the event has taken place.
Mr D Thomas. 5 Abbev Lane. SouthamSpoke stating it was disappointing that there was no celebration in the town forthe Royal Wedding and wanted to know if the town was going to celebrate theJubilee as it would be nice for the town to have a street party
10.f Mr Thomas was advised that it is envisageil there would be Jubilee celebrations inthe town under the Town Centre Partnership,
11. MINUTES OF TIIE PRE\TOUS MEETINGRESOLVED:That the Minutes of the Meeting held on Thursday 12th May 20ll havingpreviously been circulated, be confirmed and signed by the Mayor.
12. ACCOUNTSFORPAYMENTRESOLVED:That payment of accounts dated May 201l, totalling 153,478.83 beauthorized.
APPLICATIONS FOR PLANNING PERMISSIONi) There were no planning applications to considerii) Planning Application decisions dated May 201 I
13.
Notediii) Planning Committee Meeting DatesNoted
14. TOWI\I CLERKIS REPORT
I4.I PUBLICREPRESENTATIONSl)Mrs HuntRESOLVED:
i)To contact the Police to ascertain if the Dispersal Order has been renewedand what the police strategy is to manage youths in the Wattons Lanevicinity over the summer holidaysii)To contact Severn Trent to ascertain ifthey have made a decision about thepipeiii)To contact WCC to ascertain if the new lighting contractor is in place inorder to obtain a quotation for improved lighting along Wattons Lane
r4.2 CONSULTATION RE: FUTURE OWNERSIIIP OF PARCELS OFDISTRICT COI]NCIL LANDMembers considered correspondence from Stratford District Council (SDC)which stated that SDC had decided to dispose ofsome parcels ofnon operationalland in the vicinity of the Mayfield Road Open Space and were requested toconsider whether they wish to discuss with SDC the principal oftaking a lease oracquiring land.RESOLVED:To respond rejecting the offer to lease or acquire the land
I4.3 FUTURE PROVISION OF PUBLIC CONVENIENCES WITIIINSTRATFORD ON AVON DISTRICT COT]NCILMembers considered correspondence from SDC which stated that noconveniences have been identified for closure and they are reviewing the serviceto produce options that minimise the impact ofthe revised budget on front lineservices, one ofthe options being whether the facility could be run moreeconomically at a local level. As such members are requested to consider thefollowing:
' Would Southam Town Council be piepared to participate in this review?. Would Southam Town Council wish to consider taking over the Public
Conveniences in Southam depending on whether suitable terms can beageed?
r Is Southam Town Council aware ofany other organisations or businessesin Southam that could be approached to operate a Public Convenienceservice e.g. Community Centres & Pubs etc?
. Are there any other facilities that currently exist in Southam that couldreplace or be developed to replace the current Public Conveniences?
RESOLVED:To respond stating thrt Southam Town Council is willing to participate inthe review
I4,4 PLANNING SITE NOTICEMembers considered correspondence from SDC advising that in future the TownCouncil will receive additional notices for the Town Council to display asappropriate
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RESOLVED:To respond stating that the Town Council will not be displaying additionalnotices, as this is the responsibility ofSDC as the Planning Authority andseek assurance that SDC will continue to display notices and that affectedneighbours will also continue to be notified
14.5ADDITIONAL CORE STRATEGY CONSULATION WORKSHOPMembers considered conespondence from SDC inviting a maximum of tworepresentatives to attend the Local Development Framework - Core StrategyWorkshop on Monday 6t June 201 l, 6.30pm-8.30pm at Stratford DistrictCouncil. Once complele, the Core Strategy will replace certain policies within theDistricts saved Local Plan Review and will set the strategic direction for all futuredevelopment for the next | 5-20 years.RI,SOLVED:That the Town Clerk and Cllr A Forster attends
14.6 ANGELA GREEN_VAN PERMITMembers considered correspondence from a resident seeking the Town Council'ssupport in obtaining a Van Permit to use at the Stocl:ton Household Wasterecycling Centre. Warwickshire County Council has refused a permit stating that"the Policy has been has been reviewed and Land Rover Defenders now generallyfall outside the scope ofvehicle concessions". The Town Clerk has spoken toChris Moreton (WCC) and he has stated that WCC are tightening up their policyand that this vehicle falls outside the policy criteria and that nothing can be doneto change the decision.RESOLVED:To respond to Angela Green stating that unfortunately the Town Councilcannot support her request as the matter has been dealt with correctly inaccordance to the WCC policy
14,7 PARK LANE RECREATION GROTJNDMembers were advised that following the refurbishment of the park LaneRecreation Ground, Coventry Contract Services, who carry out quarterly playground inspections on behalfofthe Town Council, has suggested that the councilhave an independent playground inspection.RESOLVEDTThat the Town Clerk is authorized to ariange for an independent inspectionto be carried out
T4.8 COI]NCILLORVACANCIESRESOLVED:That a Casual Vacancy advertising the two vacant positions be displayed andif no response the Town Council will fill the vactncies via co-option.
14.9 ANNUALDUCKRACER"ESOLVED:That Southam United Bowls Club is authorized to hotd the Duck Race on29tb August 20ll in the Pdrk Lane Recreation Ground subject to the normalletting conditions
14.10 MEETINGS/TRAINING/EVENTS
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Monday l3'June 201 I (l1am - lpm) at Elizabeth House, Stratford on AvonDistrict Council - Planning Training + Cost FOCTuesday l4u June 2011 (2pm -4pm) at Elizabeth House, Stratford on AvonDistrict Council - Plaruring Enforcanent Training + Cost FOCSaturday l8 June 201 I at Ettington, Village Hall - Being A Good Councillor andClerk - Induction Day : Cost f50.00Saturday 16 July 201 I at Wolston, Comnunity & Leisure Centre - Being A GoodCouncillor and Clerk - Induction Day : Cost €50.00Saturday l7 September 201 I at Fillongley, Village Hall - Being A GoodCouncillor and Clerk - Induction Day : Cost f,50.00Saturday 08 October 201 I at Leamington Spa, Town Hall - Being A GoodCouncillor and Clerk - Induction Dav : Cost €50.00
RT,SOLVED:At the July ENV consider having a Southam Town Council Inductiontraining session at a cost of 9300.00
t4.tlThursdav 23'" June 20ll Thursday
ThursdayJune 201 I
t4s July 2011Thursday 28' July 201 IAugust - Summer RecessThursday 22oo September 201 IThursday 27s October 201 1Thursday 24e November 2011December - Christmas Recess
Thwsday 8'_september 201 1Thursday l3e October 201 IThursday 1 0* November 20l I
Thursday l2h lanuary 2012 - PreceptThursdav 26' Januarv 2012Thursday 23'd February 2012 Thursday 9s February 2012Thursday 22nd March 2012 Thursday 8s March 2012Thursday 266 April 2012 Thursday nt]" Apil2012Thursday 10o May 2012 (Annual Town Meeting & Mayormaking)Thursday 24' May 2012
I4.T2 gNBryEryruSMINUTE SUBJECT20to/2011
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80.3 Tesco 5106 Bus Shelters
Cllr Appleton advised that he instructed WCC to install the Bus Shelter assoon as possible
CORRESPOI\DENCESOUTHAM & DISTRICT CHILDREN'S CENTRE - GRANT THANKYOUNoted
15.2 REVISION TO BUS SERVICES IN SOUTHAM - WCCRESOLVED:To advertise Communitv Links and Volunteer Drivers in the Newsletter
I5.3 FRIENDSHIP PROJECT FOR CHILDREN - GRANT THANK YOUNoted
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AUTHORITIES IN ENGLAND - NALC BRIEFINGNoted
SOUTHAM CHRISTMAS LIGHTS AGM MINUTESThe Clerk stated that the previous council had resolved to give Christmas Lightsfl000 towards LED lights, however the Clerk has been advised that they needmoney to run the event, therefore it has been requested that Christrnas Lightssubmit a grant application as soon as possible with detailed information on howmuch money they need and what it is needed for, in order for this year's event toeo ahead.
Cllr Appleton advised the following:r That WCC, as part of the savings targets are carrying out a property
reviewI That there are various highway issues i.e. sunken drains etc which have
been reportedCllr Wise advised that Clh J Ellard now holds the SDC portfolio regarding budget
CONSIDERED AS A MATTER OF URGENCYNone
EXCLUSION OF TIIE PTJBLIC FROM THE MEETINGIt was moved andRESOLVED: that pursuant to Section 1(2) of the Public Bodies (Admissionto Meetings) Act 1960 the public be excluded from the meeting becausepublicity would be prejudicial to the public interest by reason oftheconfidential nature of the business to be transscted
STAFF SALARIES AND PAYMENT FOR SERVICESRD,SOLVED:To authorise payments of staff salaries dated May 2011
Meeting closed 8.43pm
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Southam Town CouncilSCHEDULE "A"
June 20 l l
Item No Line
7
1 04 4 + 1 +
reserves wcc
43+40
1
1
3
5
6
7
I
9 2 21 0'tl 33 & 31
Gross amount
t8't.60
f489.28f415.01
f1,405.39
Payee
HCI Data Ltd
AnowscaD€The Granae Hall
Continental Landscape Ltd
Dealer Svstems Ltd
Details
Renewalof gov uk domarf name
Amendmenls to web stte 1 year + Post a Noteopen [,lic Nile'STCs Contribution t200 + 100/o conkibutionto Grange Hal uUlity bills !215.01
Grass Cutling 998 83 ChurchYatd 172 33 Val2U 23
May lT support
Securily fo Open Mic Evenl (i!nds s!pplied by WCC)
Photo copier fental
Section 137 Grant to Southam Carnival
Lettering & g ld ng Mayors boardTrave May & June variols, Park Lane Gate 2 KeysJ!ne Mrsc Services ,Graffl i removal,clearance ruoorsnfrorn StowePrinting & deiivery Newsletler
tt39.20
Reserves FST Serviceswcc
7 Konica Minolta
e400,00
r152.64
t381.00
145.00t27.28
€686.67
t239.00
Shaw Loos Ltd
Mr c W Grav15 Mrs Denlse Sanders
Mr Richard Carro
Express Press
Town Clerk
t4,465.07
Members of the Council
SCHEOULE OF PLANNING APPLICATIONS B
SOUTHAM TOVVN COUNCIL JUNE A
APPLICATION T.IO. APPLICANT NAME SITE PROPOSALOBSERVATION
DATE/COMMENTAddltional
Intormation
11101127 tFUt Mr J Si lvert70 Banbury Road, SouthamOV47 1HJ
Proposed hvo storey sideextention, flat foof dormer lcrear and single storeyerlensions to tront and rear 0'! sl July 201 1
sDc/ l1CC012Warwickshire CountyCounci l
southam uollege, welsnRoad West, Southam CV47cJw
Erectron ol a new bflcksingle storey 6th Formcommon room 01st Ju ly 2011
PLANNING COMMITTEE (EAST)MEETING DATES
There will be occasions when a Southam Parish, PlanningApplication is considered by Stratford District Council at a PlanningCommittee meeting. All meetings normally take place at 6pm atThe Conference Room, HRI Wellesbourne, Wellesbourne, CV359EQ and the dates of the meetings are as follows:
13th Juty 20113'd August 201 '1
24tn August 201114th September 20115th octob er 201126th october 201116th November 20117th December 2011
Southam Town Council has agreed that the Planning Member orthe Deputy Planning Member will represent the council at thesemeetings should the need arise
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Reference No: 1OlO1a83/FULDate of Decisionl zrt M.y 2011
Notice of DecisionPERMISSION WITH CONDITIONS
Building Design ConsultantsMr P Wll l iamsBrewsters CornerPendlcke StreetSouthamWarwickshlrecv47 lPN
Town and Country Planning Act, 1990Town and Country Planning (Development Management procedure) Order, 2010
THE STRATFORD-ON-AVON DISTRICT COUNCIL, having considered the appticationpermission to develop land at:-
Southrm First School, St Jam€s Road, Southam, Warwickshire CV4Z OLy
submitted by: Messrs Neil And Roger Stevens
received by the Council on 31 August 2010
HEREBY GIVE YOU NOTICE thAt PLANNING PERMISSiON IS GRANTED for thE fOIIOW|NOdevelopment, namely:-
Proposed erectlon of three 2 bed houses with parklng (rclatcs to previousapplicrtlon 07 / 0347 a I R:E?,|).
SubJect to the following condition(s) and reason(s), namely:-
The development h€reby permltted shall be begun before the explration of threeyears from the date of this permission,
Reason: To comply wlth Secflon 91 of the Town and Country planning Act 1990 (asamended by Section 51 of the plannlng and Compulsory purchase Act 2004).
No development shall take place until sarnples of the materials to be used in theconstructlon of the external surfaces of the building(s) hereby permiRed have beensubm.itted to and approved in writing by the District planning Authority.Development shall be carried out in accordance with the approved detaili.
Reason: To ensure that the external appearance of the development is sausfactory.
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Referencc 1{o. 1olo1883/FUL
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No part of the development shall be commenced or equipment. machinery ormaterials brought onto the site un l a scheme for the protection of all existing treesand hedges to be retained on slte has been submitted to and approved in writing bythe District Planning Authority and has been put In place.* The scheme must include details of the erection of stout protective fencing inaccordance with British Standard 5837:2005, Trees in relation to construction -recom mendations.* Fencing shall be shown on a plan and Installed to the €xtent of the tree orotectionarea as calculated usang the British Standard.* Nothing shall be stored or placed In those fenced areas or the ground levelsaltered without the prior consent in writing of the District planning Authority.* The approved scheme shall be kept in place until all parts of the development havebeen completed and all equipment, machinery and surplus materlals have beenremoved.
Reason: To protect trees and other features on site during construction,
The development hereby permltted shall not be occupied until the three wlndows onthe south facing side elevation of the development hereby permitted have beenglazed with obscure glass to a minimum of Level 3 and shall thereafter bemaintained in thls condit lon at al l t imes.
Reason; To prevent overlooking and loss of privacy to neighbouring amenity.
The development shall not be commenced until visibility splays have been provtdedto the access to the site wlth an 'x' distance of 2.4 metres and 'y' distances of 43metres to the near edge of the public hlghway carriageway. No structure, tree orshrub shall be erected, planted or retained within the splays exceeding, or likely toexceed at maturity, a height of 0,6 metres above the level of the public highwaycarrlageway.
Reason: In the Interests of hlghway safety
The access to the site for vehicles shall not be used unless a publtc hlghway footwaycrossing has been laid out and constructed in accordance wlth the standardspecification of the Hjghway Authority.
Reason: In the anterests of highway safety
The development shall not be commenced until space has been provided within thesite for the pa(king/ loading/unloading of the largest vehicle anticipated on slte Inaccordance wlth details to be approved in wriflng by the Local planning Authortty.
Reason: In the interests of highway safety
The Reason for Granting Plannino Permissto-n
The principle of development is considered acceptable with regard to policies STR.1, 2 and4, PR.1, DEV.l and DEV,4 of the Stratford on Avon Distrtct Local plan Review 1996-2011.
The proposed erection of three 2 bed houses is considered acceptable with regard to theimpact on highway safety, the character of the area, neighbouring amenity, landscapingmatters and on protected species.
The decision to grant planning permission has been taken having regard to the followhgpolicies as set out in the Stratford on Avon Distrlct Local Plan Review 1996-2011:-
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Page 2 of 4R€ference No. 1OlO1883/FUL
STR.1 - Settlement Hierarchy - whlch ideiittfles the hlerarchy of settlements in the Districtfor the purposes of controlling and regulatang development.STR.2 - New Housing Provlsion - Provides provision for new housing in the Oistrict, piannrngpermission would not be granted which would lead to or exacerbate slgnificant overprovision of houstng, either individually or cumulatively except wheri exceptionalcircumstances which have appreciable benefits of the local community and environment9TR'4
- Previously Developed Land - which expects development to utilise prevlouslydeveloped land.PR.1 - Landscape and settlement character - which requires development to respect andwhere possible enhance the guality and character of an area.DEv'l - Layout and Design - which requires development to have regard to the characterand quality of the local area.DEV.4 - Access - which reguires new or improved access arrangements to be treated as anintegral part of the overall layout and to meet listed reouirements.DEV.S - car Parking - which expects car parking associated with deveropment to comprywith comply with the Council,s parking standards.DEV,8 - Energy Conservation - whlch expects development to mlnlmise consumption ofenergy resources.
Notes
1. Buildlngs are freguently used as roosting sites by bats. Bats and their ,roost, sitesare protected under the 1981 Wildlife and Countryside Act and the HabltatRegulations 1994. the latter of which deems them a European protected species. Itis a criminal offence to recklessly disturb or destroy a bat'roost'. The applicant isadvised to take professional advice on the matter since it is possible that a protectedspecies licence might be necessary to undertake these works. Further informationabout sp€cies licensing and legislation can be obtalned from the species LicensingService on OLLT 372 8000. If evidence of bats ls found during works, work shouldstop immediately and Natural England must be contacted on 01453 76445e foradvice on the b€st way to proceed.
Notes
2. Work should avoid disturbance to nesting birds. Birds can nest In many placesincludlng buildings, trees, shrubs, dense ivy and bramble/rose scrub, Nesting birdsare protected under the 1981 Wildltfe and Countryside Act. The main nesting s€ason,lasts approximately from March to September, so work should ideally tike placeoutside these dates if at all possible, N.B. birds c6n nest at any the, and the siteshould ideally be checked for their presence immediately before work starts,especially if during the breeding season.
Notes
3. The access to the site shall not be constructed in such a rnanner as to reduce theeffective capacity of any draln or dltch within the limits of the publlc highway.
Notes
4. conditlon numbers 4 & 5 require works to be carried out within the llmits of thepubllc highway. Before commencing such works the applicant / developer mustserve at least 28 days notice under the provisions of Secflon 184 of the HighwaysAct 1980 on the Highway Authority's Area Team.This process will inform the applicant of the procedures and requirements necessaryto carry out works within the Highway and, when agreed, glve cons€nt for suchworks to be carried out under the provislons of s194. In addition, it should be notedthat the costs incurred by the County Council in the undertaking of its dufles Inrelation to the construction of the works will be r€coverable from theapplicant/developer. The Area Team may be contacted by telephone: (01926)
Page 3 of 4Referenc€ No. 1OlO1883/FUL
412515. In accordance with Traffic Management Act 2004 tt is necessary for allworks In the Highway to be noticed and carried out in accordance wtth therequirements of the New Roads and Streetworks Act I99l and all relevant Codes ofPractice, Before commencing any Highway works the applicant / developer mustfamiliarise themselves with the notice requlrements, failure to do so could lead toprosecution, Applicatlon should b€ made to the Street Works Manager, BudbrookeDepot, Old Budbrooke Road, Warwick, CV35 lop. For works lasting ten days or less,ten days notice will be required. For works lasting longer than 1O days, three monthsnotice will be required.
Notes
5. Sectlon 163 of the Highways Act 1980 requires that water will not be permitted tofall from the roof or any other part of prernises adjoining the public hlghway uponpersons using the highway, or surface water to flow - so far as is reasonablypracticable - from prernises onto or over the highway footway. The developershould, therefore, take all steps as may be reasonable to prevent water so falllng orflowing.
DATED 24 May 2011
AUTHORISED OFFICER OF THE COUNCIL.
This permission does NOT give approval under Building Regulations.
This permission does NOT convey any approyal or consent which may be required underany enactment, by-law, order or regulaUon other than planning permission under theprovisions of the Town and Country Planning Act 1990.
IT IS IMPORTANT THAT YOU READ THE NOTES ATTACHED TO THIS FORM
STRATFORD-OII-AVON DISTRICT COUNCILELIZABETH HOUSE, CHURCH SIREET, STRATFORD-UPON-AVOI{ CV37 6HX
Pag€ 4 of 4R€ference No. 1Ol01883/FUL
hlotiee of Decision
FramptongOr ie l House42-North-BaBanburyOxfordsh ireox16 OTH
Reference No't LO/O24O7 /FULDate of Decision: 7 June 2011
rown and.oun,., o,unl,ln Act, lesoTown and Country Planning (Development Management procedure) Order, 201O
THE STMTFoRD-oN-AVoN DIsrRIcr couNcIL, having considered the apptication forpermission to develop land at:-
Daff as Eurston Polo Grounds, Stoneythorpe. Southam, WErwlckshlre CV47 2DL
submitted by: Dr Dallas Burston
received by the Council on 5 November 2010
HEREBY GIVE You NorIcE that PLANNING PERMISSIoN is GRANTED for the fo owinodevelopment, namely: -
The erectlon of a 'marqu€e' style events bulldinE and the retcnflon of threecxisting marquees approved under r€f, 02/OtZTztFUL
Subject to the following condition(s) and reason(s), namely: -
1 . within 3 months of the date of this permission, samples of the materials to be usedin the construction of the extemal surfaces of the building and parking arda herebypermitted have been submitted to and approved in writing by the Diatrict planningAuthority' oevelopment shall thereafter be carried out in accordance with thiapproved deta ils.
Reason: To ensure that the external appearance of the development is satisfactory.
within 3 months of the date of this permission, ful details of soft randscaoeproposals shall be submitted.to and approved in writing by the District planningAuthority and these works shall be carried out as approved.* Planting pJans* Written specifications
Reference No, lO lO24O7 IFUL
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r A schedule of plants noting species, plant slzes and proposed numbers* Exlsting landscape featgres such as trees, hedges and ponds to be retainedaccurately plotted (where appropriate)* Existing landscape features such as trees, hedges and ponds to be removedaccurately plotted (where appropriate): Exlsting and proposed flnlshed levels (to include details of grading and earthworkswhere appropriate) and particularly in relation to any spoll from formlng the c.r parkThe soft landscaping approved as part of th,s condition shall be completed within theRrst planting season following the first occupation of the dwelllng hereby permitted.Any planting that ls removed, uprooted, severely damaged, destroyed or dies withinfive years of the date of planung shall be replaced by the approved type planting bythe end of the first available planting season.
Reason: To ensure a high standard of landscape within the development.
The proposed development shall not be brought into use unless and until noisemitigation measures have been implemented In accordance with a detalled noiseassessment by a competent person, which has first been submitted to and approved'in
writlng by the Local Planning Authority. The assessment shall demonstrate thatnolse containment and control measures can be put In place to achieve compliancewlth the following criteria:
a) Music Nolse Levels arlsing from the use of the site, expressed In dBLAeq,shall not exceed background noise levels at any affected nolse-sensltlve premises bymore than sdB(A) over any fifteen minute perlod b€tween 09:00 and 23:00 hours.b) At all other times music noise will not be audible inside any such premises,
Thereafter, the use of the development shall €omply with these noise limlts at alltimes.
Reason: To protect the amenity of nearby properties.
The development shall be timetabled and carried out to wholly accord wlth thedetailed mltlgatlon measures for the safeguarding of great crested newts within theslte as set out in the document 'Stoneythorpe Polo Grounds Events Marquee -Ecology Statement' prepared by Middlemarch Environmental Ltd (luly 2O1O).
Reason: To ensure the protected species are not harmed as a result of thedevelooment.
The design features, systems and equipment detailed in the applicatlondocumentation and supporting Information shall be fully implemented in accordancewith the approved plans and particulars prlor to the development first being broughtinto use, or alternatively In accordance with a phasing scheme which has beenagreed In writing by the local Planning Authorlty, and shall thereafter be retained inplace and maintained in working order at all times unless othefwlse agreed in writingwlth the Local Planning Authority.
Reason: To provide energy from on-slte renewable sources replaclng a minimum of10o/o of the predicted carbon dioxide emlssions from the total energy requirementsof the development and to ensure that the development is in compllance with PollcyDEV.8 of the Stratford-on-Avon District Local Plan 2006 and Supplementary PlanningDocument on Sustainable Low-Carbon Bulldings, all in the interest of sustainability.
No part of the development hereby permitted shall be brought Into use until detallsof any external llghtlng has been submitted to and approved in writing by theOistrlct Planning Authority and the development shsll only be carried out Inaccordance with the approved scheme.
Reason: To protect the resldential and rural amenity of the area.
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Page 2 of 4Reterence No. LO I O24O7 I FUL
? . The use of any outdoor l ight ing instal lat ions other than those reouired for secur iw orsafety reasons shall in any event be restricted to no later than 22:00 hours and noearl ier than 06:00 hours the fol lowing day,
Reason: To protect the residential amenity of nearby properties.
No part of the development hereby permitted shall be brought into use until spacehas been laid out in accordance wlth details, which have first been submitted toand
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for the loading and unloading of vehicles) and the area shall thereafterfor any other purpose.
Reason: To ensure safe und aonvenie-pollcies-of -the'L-ora'f plannifr g-Alt'h!*i,r-
; ror tne parkrng)t carsnot be
(a noused
l-
9. within 3 months of the date of this permlssion, visibility splays shall be provided tothe vehicular access to the site with an 'x'distance of 2.4 metres and 'y'distances of160 metres to the near edge of the public highway carriageway. No structure, treeor shrub shall be erected, planted or retained within the splays exceeding, or likelyto exceed at maturity, a height of 0.6 metres above the level of the public highwaycarnageway.
Reason: In the interests of highway safety.
The access to the site for the public. competitors and/ or trainees visiting the poloGrounds shall be from the principal access to the site off the A42s southam Roadonly. The Lodge access from the 4425 Southam Road shall be used by the owner oroccupiers of The Lodge only or associated vehicle movement with that property.
Reason: In the interests of highway safety,
Major tournaments and events using the building hereby permitted, shall not beundertaken until and unless traffic management measures have been agreed withthe local Police to the satisfacuon of the Local Authority,
Reason: In the interests of highway safety.
Withln 3 months of the date of this permission, details of cycle parking shall besubmitted to and approved in writing by the District planning Authority and thebuildlng shall not be brought into use until these have been completed in accordancewith the approved plans and sha/l thereafter be retained as such.
Reason: To promote the use of modes of transport other then the private car..
Within 3 months of the date of this permission, a scheme for the disposal of sewagesiall be submitted to and approved in writing by the District planning Authority a;dthereafter no part of the development sha|| be occupied untir the aDDroved workshave been carried out.
Reason: To ensure that adequate drainage is provided in the interests of publichealth and amenity.
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Page 3 of 4Refqrence No. lO / O24O7 IFVL
The Reason for Grant ino Plannj0o permission
The Counci l has had regard to the fol lowing issues in qrant ing this appl icat ion:
. The general support for the expansion of existing equestrian facilities found ln SavedPolicy CTY.13; the increased employment opportunities and the 'fallback, position of thepreviously approved marquees,. Concerns about certain functions, particularly weddings, in relation to the overall useand opeftition of the site.. Whether the development proposed can be accommodated without having adetrimental impact upon the character and appearance of the area. This is significanilyaided by the good landscape screening that exists around the site and this can further beimproved by way of soft landscaping, whith would accord with Saved policies pR.1 andDEV,l of the Local Plan Review. The visual impact would be less than extant scheme of 8marouees across the site.. Highway safety would be rnaintained through the use of the existing two way accessinto the site, which is of an acceptable alignment and layout.. The impact on resident ial amenity, in terms of noise and l ight lng in part lcular, canbe adequately controlled by way of planning conditions.. MatteB of protected species, drainage and energy efficiency have been adequatelyaddressed through the submitted documentation or can be controlled by way of planningcond itions.
On balance, the Council considers the benefits of the scheme, outweigh the concernsregarding the use of the development and it not forming part of the approved Masterplan.
NoteWork should avoid disturbance to nesting birds, Birds can nest In many places includingbuildings, trees, shrubs dense ivy, and bramble/rose scrub. Nesting birds are protectedunder the 1981 Wildlife and Countryside Act. The main nesting season, lasts approximatelyfrom March to September, so work should take place outside these dates if at all possible,
N.B blrds can nest at any time. and the site should ideally be checked for their Dresenceimmediately before work starts.
OATED 7 June 2011
AUTHOR]SED OFFICER OF THE
This permassion does NOT give approval under Building Regulations,
Thls permission does NOT convey any apprcval or consent which may be required unoerany enactment, by-law, order or regulation other than planning permission under theprovisions of the Town and Country Planning Act 1990,
IT IS IMPORTANT THAT YOU REAO THE NOTES ATTACHED TO THIS FORM
STRATFORD-ON.AVON DISTRICT COUNCILELIZABETH HOUSE, CHURCH STREET, STRATFORD-UPON-AVON CV37 6HX
Page 4 ot 4Reference No. 1OlO2407/FuL
Reference Nor 11/OO1a5,.i:i.!t-Datc of Decisioni 9 tarn€ 2011
Notice of DecisionPERMISSION WITH CONDITIONS
Derek Sakol Chartered ArchitectTree TopsOld StorridgeTree ToDsAlfrickWR5 5HT
Town and Country Planning Act, 1990Town and Country Planning (Development Management Procedure) Order, 2010
THE STRATFORD-ON-AVON DISTRICT COUNCIL, havlng considered the appllcatlon forpermission to develop land at:-
1 Abbey L.nc, Southam, CV47 LHRI
submltted by: Mr And Mrs S Forgan
received by the Council on 24 February 2011
HEREBY GIVE YOU NOTICE that PLANNING PERMISSION ls GMNTED for the followingdevelopment, namely:-
nropoced two storGy rear €xt€nslon (following the demolltlon of cxliting rear€xt€nsion6), insertion of no.2 dormer wlndows to prlnclpal ctcvatlon, insertion ofno,1 dormcr window to the rcar elGvation, replace front porch
Subject to the followlng condltlon(s) and reason(s), namely:-
1, The development hereby permltted shall be begun before the expiration of threeyears from the dat€ of thls permlsslon,
Reason: To comply with Section 91 of the Town and Country Planning Act 1990 (asamended by Section 5l of the Planning and Compulsory Purchase Act 2004).
2, No development shall take place until a sample of the standing seam zinc sheetingto be used on the roof of the extension hereby permltted has been submitted to andapproved in writing by the Dlstrict Planning Authority. Development shall be carriedout In accordance wlth the approved details.
Reason: To ensure that the external appearance of the development is satisfactory.
R.f.rence No. 11lOOla6/FUL
t ffi Ifi il ililiil[] !u ffi ilil! il[ Ntffi ] ilil t|I
No development shall take place until samples of the type and colour of the renderto be used in the construction of the extemal sufaces of the building(s) herebypermitted have been submitted to and approved In writlng by the District PlanningAuthority. Development shall be carried out In accordance with the approveddetails.
Reason: To ensure that the external appearance of the development is satisfactory.
The development hereby permitted shall be undertaken in the presence of a quallfledbat worker appolnted by the applicant to supervise all destructive works to the roofof the bulldings to be demolished/affected. All roofing material is to be removedcarefully by hand. Should evidence of bats be found durlng thls operation, then workmust cease immediately while Natural England and WCC Ecological Services areconsulted for further advice. Any subsequent recommendations or remedial workswill be implemented withh the timescales agreed between the bat worker and theLocal Authority EcologlsVNatura I England. Notwithstanding any requirement forremedlal work or otherwise, the qualified bat worker's report shall be submitted tothe local planning authority within 1 month following completion of the supervisedworks to summarise the findings.
Reason: To ensure that protected species are not harmed by the development.
The development shall not be commenced until space has been provlded within thesite for the parking/ loading/unloading of vehlcles In accordance wlth details to beapprovd in writing by the Local Planning Authorlty.
Reason: In the interest of hlghway safety.
The development shall not be commenced untll a turnhg area has been provldedwithin the site so as to enable the largest vehlcle antlctpated on site to leave and re-enter the publlc hlghway in a forward gear.
Reason: In the Interest of highway safety.
The Reason for Grantlno Plannina Permission
The Local Planning Authority has considered the effect of the proposals on the generalamenities enjoyed by the occupiers of nelghbourlng properties and on the vlsual amenity ofthe streetscene and character of the conservatlon area, The Local planning Authority hasalso considered the proposed measures for energy conservation, impact on protectedspecies and flood rlsk, The proposals are not considered to have a harmful efrect thatjustifies a refusal of planning permisslon.
The decislon to grant permission has been taken having regard to the following pollcles:
* The Stratford-on-Avon District Local Plan Review 1995-2011(Saved Potlcies):
DEV.1 - LayotJt and Design - which requires development to have regard to the characterand quality of the local area,
DEV.8 - Energy Conservation - whlch expects development to minimise consumption ofener9y resources,
PR.1 - Landscape and SeRlement Character - which requires development to respect andwhere possible enhance the quality and character of an area,
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Page 2 ol 4Refercnce No. 11lO0186/FUL
PR.7 - Flood Defence - which expects development in an area at risk from flooding to beassessed against a Flood Risk Assessment appropriate to the scale and nature of theproposal
COM.13 - Affordable housing - whlch seeks to secure the provision of affordable housingu ni ts.
EF.13 - Conservation Areas - which states that development proposals which do notpreserve or enhance the character or appearance of a conservatlon area or lts setting willnot be oermitted,
Notes
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To ensure that the garage can be utilised for the parklng of two vehicles, it shouldbe constructed to dimenslons of at least 5 metres x 6 metres.
Work should avoid disturbance to nesting birds. Birds can nest In many placesincluding buildings, trees, shrubs, dense ivy and bramble/rose scrub. Nestlng blrdsare protected under the 1981 Wildlife and C.ountryside Act' The main nesting season,lasts approximately from March to September, so work should ideally take placeoutside these dates if at all possible, N.B. birds can nest at any time' and the siteshould ideally be checked for their presence immediately before work starts,especially if during the breedlng season,
In view of the nearby reptile recbrds and composltlon of the surroundlng habitat,care should be taken when clearing the ground prlor to development. If anyevidence of specially protected species such as adder, grass snake, slow worm orcommon lizard ls found, work shquld stop while WCc Ecological Services (01926418060) or Natural England is contacted, Section 9 (partl) of the wildlife andCountryslde act 1981, makes lt ls an offence to intentionally or recklessly kill orInJure any of the specles list€d above.
The applicant is respe<tfully advlsed that lf additlonal planting is proposed for thesite, indigenous tree 6nd shrub species should be used, preferably of localprovenance. Such plants are visually attractive, and have a far higher value for localwildlife than cultivated. non-native plants. It is worth noting that certain plantspecies such as honeysuckle and night-scented flowers can be beneficlal to babs dueto their ability to attract moths and would be of greater wildlife value particularlywhere bats are known to be in the area.
Bat populatlons have declined dramatlcally in recent years due to loss of roost sitesas a result of development and loss of flight llnes and foraging areas. Consequentlybats are now afforded European protected specles status. Consideration should begiven to the provision of suitable bat boxes/access tlles within the new build In orderto lncrease opportunities for wildlife, Further advice and information can b€ obtained
?
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from the Bat Consewationhttp ://www. bats.org.u k/pages/bats-and-buildings. html.
Trust at
5. For the avoidance of doubt, permlsslon relates to amended plan no.1091 211A, 1091221 C, 7097 231 C, 1091 232, 7O9L 22lE and 1091 2328.
DATEO 9 June 2011
AUTHoRTsED oFFrcER oF rH E couNcrL.......NSS\\S*
This permission does NOT glve approval under Bulldlng Regulatlons,
Page 3 of 4Refercnce No. 11/00186/FUL
This permisslon does NOT convey any approval or consent which may be requlred underany enactment, by-law, order or regulatlon other than planning permisslon under theprovisions of the Town and Country Planning Act 1990,
TT IS IMPORTANT THAT YOU READ THE NOTES ATTACH ED TO THIS FORM
STRATFORD-OI{-AVON DISTRICT COUNCILELTZABETH HOUSE, CHURCH STREET, STRATFORD-UPOI{-AVON CV37 5HX
Page 4 of 4Rcf€r€ncc No. 11lO0186/FUL
Reference No: 11lO0382.'!:ULDate of Decision: 9 June 2011
Notice of DecisionPERMISSION WITH CONDITIONS
Mr J O'Brien53 Banbury RoadSouthamc!47 rH)
Town and Country Planntng Act, 1990Town and Country Plannlng (Devetopment Management procedure) Order, 2Ol0
THE STMTFORD-ON-AVON DISTRICT COUNCIL, having considered the application forpermission to develop land at:-
53 B.nbury Ro.d, Southam, CV47 ',nr,
submltted by: Mr J O'Brien
received by the Council on 22 February 2011
HEREEY GIVE YOU NOTICE thAt PLANNING PERMISSION iS GMNTED for thE fOIIOW|NOdevelopment, namely:-
Proposed vchlcular access
Subject to the followlng condition(s) and reason(s), namely:-
1 The development hereby permitted shall be begun before the expiration of threeyears from the date of thls permission.
Reason: To comply with Sectlon 91 of the Town and Country ptanning Act l99O (asamended by Section 5l of the planning and Compulsory purchase Ad.2OO4).
The access to the site shall not tre constructed In such a manner as to reduce theeffective capaclty of any draln or ditch within the limlts of the public hlghway.
Reason: In the interest of hlghway safety,
The access to the site for vehtcles shall not be used unless a public hlghway footwaycrossing has been laid out and constructed in accordance with the standardspeclfication of the Highway Authortty.
Reason: In the interest of highway safety.
Reference No. 11/OO382/FUL
|ffirililtilflflHmmilil[lm]ilH
Gates erected at the entrance to the slte for vehicles shall not be hung so as to opento wlthln 5 metres of the near edge of the public hlghway carrlageway.
Reason: In tie interest of highway safety.
The development shall not be commenced untll visibility splays have been providedto the vehicular acress to the slte an'x'distance of 2.4 metres and'y'distances of43 metres to the near edge of the public hlghway carriageway. No structure, tree orshrub shall b€ erected, planted or retained within the splays exceeding, or likely toexceed at maturity, a height of 0.6 metres above the level of the public highwaycarria9eway.
Reason: In the interest of hlghway saf€ty.
The access shall In lald in accordance with the details received by email on 31 May20t1.
Reason: In tfie interest of highway safety.
The Reason for Grantlna Plannino Permlssion
The local plannlng authority has conslder€d the effect of the proposals'6n the generalamenlties enjoyed by the occupleB of n€lghbourlng propertles and the visual amenlty ofthearea. The local plannlng authority has also considered the propos€d measures for highwaysafety and impact on prctected species and trees. The proposals are not considered to havea harmful efiect that justifies a refusal of plannlng permlssion.
The declsion to grant permisslon has been taken having regard to the following policies:
r The Stratford-on-Avon Dlstrlct Local Plan Review 1996-2011(Saved Policles):
DEV,1 - Layout and Deslgn - which requires development tO have regard to.the characterand quality of the local area.
PR.1 - Landscape and Settlement Chardcter - whlch requires development to respect andwhere possible enhance the guality and character of an area,
COM,12 - Existing Housing Stock - whlch sets princlples to facilitate the efrecttvemanagement and stewardshlp of the existlng houslng stock.
DEV.4 - Access - rvhlch requires nerrv or improved access arEngements to be treated as anintegral part of the overall layout and to me€t llsted requlrements.
EF,10 - Trees, Woodland and Hedgerows - which expects the landscape, amenlty andnature conservatlon value of treesf woodlands and hedgerows to be preserved andenhanced
Notes
1. Conditlons numbers 2-5 require works to be carried out withln the limiG of thepubllc highway, Before commencing such works the applicant / developer mustserve at least -28 days notlce under the provisions of Section 184 of the HlghwaysAct 1980 on the Highway Authority's Area Team, Thls process wiil inform theapplicant of the procedures and requlrem€nts necessary to carry out works wlthinthe Highway and, when agreed, give consent for such works to be carried out underthe provlslons of S184, In addltion, lt should be noted that the costs inburred by theCounty Councll In the undertaklng of lts duties in relatlon to the constructlon of the
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Page 2 ot 3R€fGrence ilo, 1f /OO382/FUL
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works will be recoverable lr9a.tn9 -agq.licgnvdeveloper. The Area Team may be
:o:?^.!".d.b.y telephone: (01926) 4125f5. In accordance with Traffic f,f*"g"-;untAct 2004 it is necessary for aI works in the Highway to be noticed and carrieJ ouf inaccordance wlth the requirements of the New Roads and Streetworks Act 199i;;;all relevant codes of practice.. Before commencing any Highway ,,".i." tt'" ippii.lii/ developer must famiriarise themserves with thinoflce requirements, fairure to doso courd read to prosecution. Apprication shourd be mad'e to tne
'street -wo*!
llil?9"Il Budbrooke Depot, Otd Budbrooke Road, Warwick, CV3S top, For workiras.ng ten oays or less, ten days noflce w l be required. For works lasting longeithan 10 days, three months notice w l be reoutred.
section 163 0f the Highways Act 1980 requires that water w r not be permrtted tofall from the roof or any other part of premises adjointng the pub i h6il;t-6;persons_ using_the highway, or surface water to flow I so iar. as is- reasoniutyp,racticable - _ from prcmises onto or over the highway footway. fn. a"V"lopllshould, therefore, take afl steps as may be reasonabie to'prevent water so faflrnj orflowing.
For the avoidance of.doubt, permission rerates to the amended brock pran whrch wasrecelved by the Local planning Authority on 6 April 2011.
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DATED 9 June 2011
AUTHOR]SED OFFICER OF THE COUNCIL.....,...NSSN\S
Thls permlsston does NOT give approval under Building Regulaflons.
This permission does Nor convey any approvar or consent which may be required underany .enactm-ent, by-law, order or regulauon other than planning pdrmisrio,i-, nae. inuprovlslons of the Town and Country planning Act 1990.
IT IS IMPORTANT THAT YOU READ THE NOTES ATTACHED TO TfIIS FORM
STRATFORD-ON-AVON DISTR.ICT COUNCILELTZABETH HOUSE, CHURCH STREET, STRATFORD_UPO'{_AVON Cy37 6HX
Page 3 of 3Rcference No, t1lO0382/FUL
Town Council Meetinq: Thursdav 23'" June 2011
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TOWN CLERK'S REPORT
PUBLIC REPRESENTATIONSDo members'wish to take foruvard any items that were raised by members ofthe public at this evening's meeting?
TESCO SUPERMARKET DEVELOPMENT (SOUTHAM) - PROVISION OFBUS SHELTERSPlease find attached (for councillors only) correspondence from WarwickshireCounty Counci l (WCC) confirming that the two bus shelters wil l be instal led aspromptly as possible. You wil l note from the correspondence that WCC havereceived a commuted sum to meet the cost of maintainino the two shelters.detai ls as fol lows:
Bus Shelter Maintenance Contribution as stated in the Section 106 aqreementThe payment of the sum of Ten Thousand Pounds (t10,000) to be used forthe maintenance of two bus she/ters over a period of 5 years from payment (ata cost of f5,000 per shelte)
As Southam Town Counci l inspect and clean the other 3 Bus Shelters inSoutham, members may wish to consider asking WCC for the commuted sumand looking after these bus shelters as well .
Members' views are reouested
MAYORAL CHAINIn the past, whenever a new Mayor is appointed their name has beenengraved on a shield on the Mayoral Chain, however al l the shields have nowbeen used and in November 2007 the council resolved the following:
That the existing chain is kept, but no further links are added and that thechain continues ,n use without fufther engraving
Cllr M Gaffney has made enquires about how much i t would cost for the backof the shields to be engraved. He has been advised that it would costapproximately f30 per mayoral engraving. I understand, three mayoral yearswou ld need engraving (2009 1201 0, 20 1 0 120 1 1, 20 1 1 I 20 1 2).
Members' are requested to confirm, if they want the chain to be engraved
AFFORDABLE HOUSING . SOUTHAMAttached (for councillors only) is correspondence from Warwickshire RuralCommunity Council requesting a meeting to discuss bringing forward a LocalChoice Affordable Housing Scheme on the SOU.2 site at Coventry Road, thatin August 2010 Southam Town Counci l gave i ts support to.
Also attached for your information are copies of the Housing Needs Surveythat was completed in September 2009 and a map indicating the location ofSOU.2
Members'are requested to appoint two representatives to attend a meeting; Iwould suggest that the appointed members are Cllr J Smith and Cllr D Wise(Planning Member and Deputy Planning Member).
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5. OIL SYNDICATESAttached (for councillors only) is correspondence from SDC inviting the Town
council to join a practical session to explore how our area ma.y benefit.from_ .sett ing up in Oil Syndicate. The event takes place on Thursday 7'" July 201 1,
7.30pm - 9.30pm at Elizabeth House - Stratford upon Avon'
Members' views are requested
WATTONS LANE - POLICE RESPONSEAt the last Town Council m-ting it was resolved to find out if the 'Dispersal
o rde r , hasbeen renewedandwha t t hePo | i ces t r a tegy i s t omanageyou ths i nthe vicinity of Wattons Lane over the summer holidays
The Police response is as follows:
Ihe PCSOs are currently working on the dispersal order. They are back in
tomorrow (7th) so will update you then.We will cointin'ue the paitrols in the Wattons Lane area' I have created atasking for the speciatconsfab/es to patrol the area during key times; thisshould add a visible deterrent.During the next community forum, I have added to the presentation theimpoiance of calling incidents of Antisocial behaviour in to the police'
Looking back over {he last month, there have been 3 calls regarding Wattons
Lane. one stating that there was a group of youths there and the other two in
relation to vehictes - I have responded to this by utilising an unmarked vehicle'
which has lead to section 59 warnings being issued for anti social behaviourand a vehicle being seized with the rider being repofted to coutl'
ccTV would no doubt be the answer to thls lssue, however with budgetaryconstra,nts I feel that would be unrealistic at the moment'
Members' views are requested
COUNCILLOR VACANCIES@rt, SDC had received no requests for an election
to take place to fill the vacancies. The closing date for requests is the 17"'
June 2611and if 10 or more requests are not received members' may co-opt
two people on to the council.
INCONSIDERATE PARKING _ PARK LANEAttached (fof counciilo{s only) is correspondence on behalf of a resident,
requesting that double yel low l ines are put on Park Lane' alongside the
dropped kerbs to stop people parking across them'
Members' views are requested
9 WELSH ROAD WEST. SOUTHAMAtt"ched (for councillors
"nly) is correspondence from WCC seeking views
from the council regarding the occupier of the above address applying for an
advisory disabled Parking sPace.
The Town clerk has been advised that to date there have been no neighbour
objections, the property doesn't have a driveway and the disabled bay will be
situated in the lay-by (see attached map).
Members' views are requested
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1 0 . MAYFIELD ROAD PLAY AREASoutham Town Council has been advised that unfortunately the B iffawardGrant Application for the play area has been unsuccessful (see attachedletter). Southam Town Counci l , Orbit Heart of England and WarwickshireCommunity and Voluntary Action wil l work with Southam @ Play to submitother grant appl icat ions to landfi l l funders in order to seek funding for thisproject.
Planning permission for this play area has yet to be granted
CONSULTATIONSoutham Town Council needs to respond to the consultation by the 29th July2011. Members'are requested to resolve whether they want Cllr L Tasker,Cllr A Forster and Cllr L Smith to respond to the consultation on behalf of theTown Council.
Members' views are reouested
APPLICATIONAs stated at the last Town Council meeting, it is necessary for the TownCouncil to consider the attached S137 Grant Application from the SouthamChristmas Lights Associat ion in order for them to plan this year's event.As you wil l see from the attached (for counci l lors only) Budget 201112012there is f4050.50 remaining in the Section 137 grant budget ( less t1000.00that has been awarded but not yet paid) , however the Town Council will beconsidering grants in September 2011, which wil l need to be taken from thisbudget.
The last Town Counci l resolved to use f1000 from the EconomicRegeneration Ear Marked reserve for Southam Christmas Lights Associationand for the remaining funds of f 3379 to be used to fund CAB SouthamOutreach in the future, therefore the remaining funds cannot be utilised unlessa member decides to take action, as stated in Standing Order No 14(Rescission of Preceding Resolut ions).
Members may decide to use General Reserves under the following power:'Power to orovide to attract visitors - Local Government Act 1972 Section 144'
MAYORAL CIVIC DINNERIt is the policy of Southam Town Council for the Mayor to hold their CivicDinner at The Grange Hall, however, due to the fact that an affordable caterercannot be found, Cllr M Gaffney is seeking authorisation from the TownCouncil to hold his Civic Dinner at a dif ferent location.
Members' views are requested
M EETINGS/TRAINING/EVENTSSaturday 16 July 201 1 at Wolston, Community & Leisure Centre - Being AGood Counci l lor and Clerk - Induction Day = go., aUO.OOSaturday 17 September 2011 at Fi l longley, Vi l lage Hall - Being A GoodCounci l lor and Clerk - Induction Day = 6o"t tUO.OOSaturday 08 October 2011 at Leamington Spa, Town Hall - Being A GoodCounci l lor and Clerk - Induction Dav = Cost €50.00
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1 5 . IL MEETING DThursday July 2011
MEETIThursday 14 July 2011
16th June 2011
August - Summer RecessThursday 22"d September 201' lThursday 27'n October 2011Thursday 24'n November 2011December - Christmas RecessThursday 12th January 2012 - PreceptThursday 26\n. J anuary 20 1 2Thursday 23'o February 2012Thursday 22nd March 2012Thursday 26'n April 2012Thursday 10'n May 20'12 (Annual TownThursday 24'n May 2012
D A CARRO (MRS)Town Clerk
Thursday 8'n September 2011Thursday 13'" October 2011Thursday 1Otn November 2011
Thursday 9'n February 2012Thursday 8'n March 2012Thursday 12'n April 2012
Meeting & Mayormaking)
NOTE: PLEASE Members of the public may request copies of any items included in this reportthat have been copied for councillors only from the Town Clerk
SOUTHAM TOWN COUNCILTOWN COUNCIL MEETING - 23 ' " June 2011
CORRESPONDENCE
1 ) Master E Waller - Park Lane Recreation Ground2) Small Blues Butterf l ies - Southam Bypass3) Southam Lions Rural Cinema - Grant Thank you4) Mark Werren - Grit Bin Request , Manders Croft
Other correspondence available from the office
WALC Newsletter May 2011Friendship Project for Children Newsletter - Summer 201 1Southam Civic ldeas Forums - May MinutesBrief ing Note on HS2 - June 201 1Open Space - Summer 2011Local Counci l Review - Summer 20' l 1
Southam,Warwickshire,
cv47 1FQ.2nd Junc 2011
Mrs Dcbbie Carro,Tosn Clerk.Southam
'l o*'n (-'ouncil.
'fhe Grange,
Southam,Warwickshire.
Dear Mrs Carro,
I am writing to you 10 thank you and Andy Crump lor organising all the work
that took place to the park in the recreation ground. 'fhe park is really good fun'
I went to it last Saturday and spent a hole hour there because it is very
adventurous and enjoyable. It is vcry nice to see a change to the park.
When I q'ent there I heard children enjoying them self s and parents chatting'
What really surprised me was thal people where eating their lunch in the park l
hadn't see that happen before.
l'here is only one problem, parts ofthe grounds do not look safc ifchildren
accidently fall ofl Apart from that I've never seen so many people at the park in my
lif'e.
Thanks for all the work that happened thcre and I hope the new Council keep
the good work up.
Your sincerelv
Ethan Waller , . ! ,1 f .
Page I of I
Deputy
From: Mike Slater [michael .s la terso@nt lwor ld.com]
Sent : 10 May 201 1 08:54
To: Deputy
Cc: David Lowe; andrewsavage@warwicksh jre.gov. uk
Subject: Southam Bypass
Fol low Up Flag: Fol low up
Flag Status: Purple
Denise
I thought the Parish Council would appreciate another update on gem of a wildlife site
Checked on the Small Blues the other day and am very pleased to report after the colonization last yearthe colony is increasing in size
Also found eggs on the extra Kidney Vetch we planted thanks to Southam Parishes very kind donation
Further good news is that following seeding with Birdsfoot trefoil a couple of years ago that another rarebutterfly has colonized the site
This butterfly is called the Dingy Skipper
Thanks again
MikeButterfly Conservation
I 9/05/201 I
Page 1 of I
Deputy
From: davidthing[davidthing@hotmait .com]
S e n t : 1 0 J u n e 2 0 1 1 1 1 : 1 8
To: Deputy; dave willjams; tony lorimer-lion, [email protected]; simon turner; malcolm jakeway;steve hoyle; roger lane; [email protected]
subject: souTHAM LtoNS-RURAL CTNEMADenise
On behalf of the Southam and District Lions, I would like to thank you so much for the full f2000 grantpayment which was received this weeK.
with the other monies and donations we have raised, we will now proceed to purchase and use newcinema equipment.
We plan to test any new equipment on July 8th at the GAC in readiness for the next cinema showing.
In due course we will complete and return the srC feedback form to you and before we make anyfurther STC grant requests.
Once again, many thanks for the grant, for helping us rid ourselves of equipment rental costs and forsupportlng the continuation of this local community initiative.
Together (WE) each achieve more-T.E.A.M
Regards
David ThingVolunteer Coordinator-Fundraislng and Grants
I 0/06i201 I
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Debbie
From: MARKWERREN[[email protected] ]
S e n t : 1 4 J u n e 2 0 1 1 1 6 : 0 5
To: Debbie
Subject: Provision of Grit Bins to Manders Croft,Southam
Dear Mrs Debbie Cano.Would it be possible to ask the council to consider the placing of a number of Grit Bins
wlthin the Manders Croft, Wattons Lane area of Southam? As last years snow proved it was almostimpossible to gain entry by car to the higher parts of the estate and with more residents moving in as thedeveloper manages to sell the plots the situation could be resolved by the clearing of snow by the residentsas a collective, but to help maintain a clear road and to provide extra grip for vehicle tyres salugrit would bebeneficial. I have contacted the site agents (Orbit Housing) and they have told me the responsibility lies withParish council to provide the bins and the Highways dept to replenish.lf you could give this your consideration it would be greatly appreciated.
Yours Faithfully
Mark Werren
REPORT ON A ] \ {EETING OF THE ENVIRONMENTAL WORKING PARTY ON 9(h JUNE20tl
Present:
Apologies:
Cllrs M Gaffncy (Chair), M Willoughby, J Soni, J Smith, C Worsh, J Ward, L Hewer &D Wise
Cllrs A Forster. L Smith, L Tasker, P Thomas
INTRODUCTION TO ENVThe Chair explained to Members that tlie purpose of ENV is to consider items and makerecommendations to Council and that when thc recommendations are considered at council thcitems should not be debated again. That ENV will not be split into two groups unless in thefuture members feel there is a need to
INTM PRESEWORK]NG PARTIES AND OUTSIDE BODIESMembers were appointed to outside bodies and working parties as stated on the attached list.The Chair infbrmed members that if they are not able to attend a meeting it is theirresponsibility, if appropriate, to email fellow councillors to attend in their placcRECOMMENDATIONTo ratify the appointments as stated on the attached list
ORBIT HEART OF trNGLAND PRESENTATIONGraham Spencer, Caroline Clarke and Lorrainc Mansfield attendcd the meeting to updatemembers on thcir proposals for Viotor Hodges House and the Library Crounds which ifapproved u,ill utilise the f600,000 Tesco S 106 money.
orbit explained that victor Hodges House is not fit lor purpose and that they want to replace itwith a Shcltered Scheme or Extra carc Scheme and see the opportunity to regenerate the TownCentre as paa of this schcme. The Extra Care Scheme would include a Library, Police Servrce,Community Hub, Shop and Restaurant - whatever was deemed appropriatc. It vvas stated thatan Extra Care Scheme is for anyone over the age of55, the facility would be staffed at all timesand in order forthe scheme to be viable there nceds to be a minimum of65 units. They advisedthat they havc applied firr HCA funding and will find out in July 201 I if their application issuccessful, they envisage that a Public Consultation Exhibition will take place in September201l. to submit a planning application in January 2012 , sta( development July 2012 withcompletion in July 2014 (timescales may well change).RECOMMENDATION(i) That CIlr M Gaffney, Cllr L Tasker, Cllr J Smith along with the Town Clerk willat tend the ncxt stakeholder mcet ing on Thursdal 28'h July 201l , lOam at SouthamLibrary(ii) That Orbit will send the Council a copy of their accounts for 200912010 and 2010/201 I(iii) That Orbit will make enquires about No2 and The Rectory
WCC CONSULTATION ON PARTNERSHIP LANDSCAPESMembers werc infbrmed that wcc arc consulting on future arrangcments of structures forworking with their partners. Members oonsidered the consultation document that containsproposals to abolish the Area Conrmittees and givc greater power to Locality Forums.Members were requested to consider the consultation document and complete pages l -5inclusiveRECOMMENDATIONThat members email the Town Clerk by l\{onday l3'n June 201I with their comments inorder for the Mayor, D€puty and Town Clerk to compile a responsc
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Membcrs considered an invitation to the above "u"nt,
the pr.p,"r" of the event is to gain a widerunderstanding ofany bariers which arc preventing potentiar development ofrural hiusingRECOMMENDATION(i) That Cllr M Gaffney attends(ii) Town Clerk to email members who were absent from the meeting to ascertain if theywish to attend
IN L IN NT _ 4TII L v 2
That southam Town counc will not respond, as none ofthe schemes rerate to Southam
That Mr Bransby Thomas and Mr Andy crump relinquish their office as signatories ofthese accounts and that Cllr Mike Gaffney and cllr Dave wise are appointe-rl in theirplacc.
AOB
8) PLANNTNGAPPLTCATIONSThe chair rcquested that a ?ranning Member is appointed along with a Deputy. Their jobwould bc to r,'isit thc site ofthe application and inform counoil ofany information /issues thatmembers need to be aware of, in order to make their response. This person would alsorcprcsent the Town Council at the planning Committee MeetingsRE( ONt ; \ tE \DATtONThat cllr J smith is the appointed planning Member and that Cllr D wise is the DeputyPlanning Member
That on every ENV Agenda there is an agenda item stating ,Issues for County and DistrictCounci l lors '
Meeting Closed 9.15
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Southam IPP Project
Attendees were:. Carol Ashley(CA), Stratford District Council,. Debbie Cano (DC), Southam Town Council. John Smith (JS), Southam Flood Act ion Group, RAFT.. Lynn Foord (LF), Project Manager. Pio Chinyere (PC), Senior User
Description/ltem Action
A meet ing was held at The Grange Hal l in Southam on 8'n June 2011. The meet in€ was.held to discuss and identify properties to benefit from lPP. tndividu*l pr'+.,/! prott{rll
Although indications from earlier correspondence had given a figure of 20 as thenumber of propert ies lhat would be benef i t ing from IPP in Southam, the meet ing cameup with a list of 38. The list was based on propertles that flooded in 1998 and 2007.
We agreed at the meeting that the next step is for John Smith to design aeuestionnaire. send it out for comments, revise and send lo households to seek moreinformation on properties that flooded. Households would be asked to provide evidenceof flooding to remain on the list. We hope this action would help identify properties thatneed orotection.
Given below is the long l ist as i l is now
1. Wil low Gardens f lats, 6 ground f loor propert ies (1, 2, 3, 10, 11,2. Bridge Court f lats, 5 ground f loor propert ies (1, 2, 7 , 8, 9)3. Browns Bridge road, 4 propert ies (1,2,3, 4)4. Pound Way road, 6 propert ies (12, 14, 2e,30,32,34)5. Tatt le Bank road,2 propert ies (18,19)6. Stowe Drive road, 15 propert ies (12, 12A, 10, 14, 16, 18, 19,26,28)
I t \
20, 21, 22, 23, 24, 25,
There were other properties that need verification on the ground to confirm whetherthey are garages or houses that get affected. These are:
. 22 Banbury Road
. 44 Banbury Road
We also identified two assets belonging to private companies that might need floodprotection due to their location in flood zone 3. The companies would be approachedfor possible funding and flood protection.
. Electricity sub station at Bridge Court - check with Electricity Company forpossible funding & proteclion (5P41773 61417).
. STW Pumping Station off Browns Bridge road - check with STW for possiblefunding and protect ion (SP41816 61410).
LF notified the meeting that IPP works better if there is a Flood Warning System so thatresidents get to know when to put up protection measures depending on need.CS requested information on the cost of operating a Flood Warning System.PC to check on the status of the EA plans to have a Flood Warning System inSoutham.
J SArl
JS
JS
PC
PC
JSPC