south carolina state reporting guide...this edition applies to release 7 .x of the powerschool...
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South Carolina State Reporting Guide
PowerSchool Student Information System
Released August 8, 2014
Document Owner: Documentation Services
This edition applies to Release 7.x of the PowerSchool software and to all subsequent releases and modifications until otherwise indicated in new editions or updates.
The data and names used to illustrate the reports and screen images may include names of individuals, companies, brands, and products. All of the data and names are fictitious; any similarities to actual names are entirely coincidental.
PowerSchool is a trademark, in the U.S. and/or other countries, of Pearson Education, Inc. or its affiliate(s).
Copyright © 2014 Pearson Education, Inc. or its affiliates. All rights reserved. All trademarks are either owned or licensed by Pearson Education, Inc. or its affiliates. Other brands and names are the property of their respective owners.
South Carolina State Reporting Guide
Contents Introduction ..................................................................................................................................................... 13
Report Descriptions ......................................................................................................................................... 13
Additional Resources ......................................................................................................................................... 19
South Carolina Incident Management Quick Setup Guide ........................................................................................ 19
South Carolina Incident Management Quick Entry Guide......................................................................................... 19
PowerSchool Online Help .................................................................................................................................. 19
PowerSource .................................................................................................................................................. 19
PowerSchool Data Dictionary ............................................................................................................................. 20
South Carolina Resources ................................................................................................................................. 20
About South Carolina State Reporting ................................................................................................................. 20
Setup Elements ................................................................................................................................................. 21
Understanding the Setup Table .......................................................................................................................... 21
District Setup ................................................................................................................................................. 22
Global Attendance Preferences ...................................................................................................................... 22
Calendar Membership Types > Edit/New > Calendar Membership Type ................................................................ 22
Courses > Edit Course District Information ..................................................................................................... 23
Courses > Edit Course District Information> Civil Rights Data Collection .............................................................. 25
District Information..................................................................................................................................... 27
District Information..................................................................................................................................... 28
District Information > South Carolina Discipline Codes and Subcodes Setup > Load Codes/Subcodes ........................ 30
District Info > Civil Rights Data Collection (CRDC) ............................................................................................ 32
Districts of Residence > Edit/New District of Residence ..................................................................................... 35
Entry Codes > Edit/New Entry Code............................................................................................................... 36
Federal Ethnicity and Race Settings ............................................................................................................... 37
Contents 3
South Carolina State Reporting Guide
Federal Ethnicity and Race Settings > Edit/New Federal Race Category ................................................................ 38
Federal Ethnicity and Race Settings > Edit/New District Race Code...................................................................... 38
Exit Codes > Edit/New Exit Code ................................................................................................................... 39
Incident Management > Incident Types .......................................................................................................... 40
Incident Management > Code & Subcode Setup ............................................................................................... 41
Scheduling/Reporting Ethnicity Codes > Edit/New Ethnicity Code ........................................................................ 45
Schools/School Info > Edit/New School .......................................................................................................... 45
School/School Info > Edit School > Civil Rights Data Collection (CRDC) ............................................................... 52
District Setup > School/School Info > Edit School > Civil Rights Data Collection (CRDC)> Final Grade Store Codes ..... 55
Special Programs > Special Program Information ............................................................................................. 56
Years & Terms ........................................................................................................................................... 57
GPA Calculations > Calculation Methods ......................................................................................................... 58
Tests > Edit/New Test ................................................................................................................................. 60
Tests > Test Scores > Edit/New Test Score: Dial 3 ........................................................................................... 60
School Setup .................................................................................................................................................. 62
Attendance Codes > Edit/New Attendance Code............................................................................................... 62
Attendance Code Categories > Edit/New Attendance Code Category .................................................................... 63
Attendance Conversions > Edit/New Attendance Conversion .............................................................................. 64
Attendance Conversions > (NONE)/Defined > Period-To-Day Attendance Conversion ............................................. 65
Attendance Conversions > (NONE)/Defined > Code-To-Day Attendance Conversion ............................................... 65
Full-Time Equivalencies (FTE) > Edit/New FTE Code ......................................................................................... 66
Preferences > Attendance Preferences ........................................................................................................... 68
Bell Schedules > Edit/New Bell Schedule ........................................................................................................ 71
Calendar Setup .......................................................................................................................................... 73
Class Rank > Class Rank Methods ................................................................................................................. 76
Days > Cycle Days > Edit Cycle Day .............................................................................................................. 76
Contents 4
South Carolina State Reporting Guide
Periods > Edit Period................................................................................................................................... 78
Sections.................................................................................................................................................... 78
Sections > [Course Name] > Edit Section Information> Civil Rights Data Collection .............................................. 81
Years & Terms > New ................................................................................................................................. 84
Staff Setup .................................................................................................................................................... 88
Edit Information ......................................................................................................................................... 88
Student Setup ................................................................................................................................................ 91
Demographics............................................................................................................................................ 91
State/Province – SC > Emergency Contacts .................................................................................................... 96
State/Province – SC > Homeless Student Information......................................................................................101
State/Province – SC > Parent Information .....................................................................................................102
Other Information .....................................................................................................................................111
State/Province – State or Province - SC.........................................................................................................111
State/Province – SC > EFA/EIA Classification Information > EFA Code Entry ........................................................114
State/Province – SC > EFA/EIA Classification Information > EIA Code Entry ........................................................117
State/Province – SC > EFA/EIA Classification Information > High Achieving .........................................................119
State/Province – SC > EFA/EIA Classification Information > Add-on Weightings ...................................................121
State/Province – SC > EFA/EIA Classification Information > EFA History .............................................................123
State/Province – SC > EFA/EIA Classification Information > EIA History..............................................................127
State/Province – SC > EFA/EIA Classification Information > High Achieving History ..............................................129
State/Province – SC > EFA/EIA Classification Information > Standardized Test Performance Level ...........................130
State/Province – SC > CATE ........................................................................................................................130
State/Province – SC > Early Childhood ..........................................................................................................136
State/Province – SC > 5K Readiness Scores ...................................................................................................140
State/Province – SC > Student Supplemental .................................................................................................140
State/Province – SC > Precode ....................................................................................................................143
Contents 5
South Carolina State Reporting Guide
State/Province – SC > Transportation ...........................................................................................................148
State/Province – SC > Work-based Learning ..................................................................................................149
State/Province – SC > Additional Student Information .....................................................................................160
State/Province – SC > Graduation Rate Planning Worksheet .............................................................................166
State/Province – SC > Civil Rights Data Collection (CRDC)................................................................................171
Note: These fields are used for the data collection for the Civil Rights Data Collection. ...........................................171
State/Province – SC > Immunizations ...........................................................................................................172
Historical Grades .......................................................................................................................................178
Attendance...............................................................................................................................................181
Test Scores ..............................................................................................................................................182
Lunch ......................................................................................................................................................182
Incidents .................................................................................................................................................183
All Enrollments > Edit Enrollment Record .......................................................................................................183
Special Programs > Edit/New Special Program Enrollment ................................................................................183
Transfer Information > Edit Current/Previous Enrollment..................................................................................185
Scheduling Setup ......................................................................................................................................190
Reports ........................................................................................................................................................... 191
Understanding the Report Output Table..............................................................................................................191
EFA/EIA Initialization ......................................................................................................................................192
SC01 EFA/EIA Data Verification Report...............................................................................................................196
SC02 Cumulative Class Report ..........................................................................................................................207
SC03 Cumulative Class List ..............................................................................................................................213
SC04 Daily Activities Log .................................................................................................................................218
SC05 Daily Activities Summary Log ...................................................................................................................224
SC06 – Membership and Attendance Report ........................................................................................................230
SC07-Membership and Attendance Worksheet .....................................................................................................236
Contents 6
South Carolina State Reporting Guide
SC08-Master Classification List .........................................................................................................................242
SC09 Cum Class from Extract ...........................................................................................................................247
SC09 Membership & Attendance from Extract......................................................................................................251
SC10 District Summary Report .........................................................................................................................255
SC30 Delete Cum Class Extracts .......................................................................................................................264
SC 30 Delete Mem & Att Extracts ......................................................................................................................267
SC26 Precode Initialization...............................................................................................................................270
Work Based Learning Initialization.....................................................................................................................275
Select EFA/EIA Funding Extract.........................................................................................................................281
EFA/EIA Query...............................................................................................................................................284
SC Incident Management Query ........................................................................................................................298
SC Transcript 2010-11 (final) and SC Transcript 2010-11 (in progress)....................................................................318
CRDC Report – Part 1 ...................................................................................................................................... 321
Selection Criteria............................................................................................................................................321
Report Input..................................................................................................................................................322
Report Output................................................................................................................................................323
Part 1 LEA Form ........................................................................................................................................323
CRDC Report – Part 2 ...................................................................................................................................... 335
Selection Criteria............................................................................................................................................335
Report Input..................................................................................................................................................336
Report Output................................................................................................................................................337
Part 2 LEA Form ........................................................................................................................................337
SC Add-On Weightings Initialization Report ..................................................................................................... 360
Selection Criteria............................................................................................................................................360
Report Input..................................................................................................................................................360
Report Output................................................................................................................................................362
Contents 7
South Carolina State Reporting Guide
Miscellaneous SC Fields Initialization Report .................................................................................................... 363
Selection Criteria............................................................................................................................................363
Report Input..................................................................................................................................................363
Report Output................................................................................................................................................365
Virtual Tables.................................................................................................................................................. 366
Viewing Virtual Table Records ...........................................................................................................................366
Importing into Virtual Tables ............................................................................................................................366
Students: SC_EFA_History Virtual Table .............................................................................................................367
Students: SC_EIA_History Virtual Table .............................................................................................................368
Students: SC_EIA_Students_SC03 Virtual Table ..................................................................................................370
SC_Reported_Records Virtual Table ...................................................................................................................371
Students: SC_SC04_EFA Virtual Table ...............................................................................................................372
Students: SC_SC07 Virtual Table ......................................................................................................................373
Students: SC_SC07_Error Log Virtual Table ........................................................................................................376
Students: SC_SC08_EFA Virtual Table ...............................................................................................................376
Students: SC_Verification_Error_Log Virtual Table ...............................................................................................379
Students: SC_Verification_Log Virtual Table ........................................................................................................380
Appendix ........................................................................................................................................................ 381
1st Language Spoken and Home Language .........................................................................................................381
504 Plan .......................................................................................................................................................383
Award Earned ................................................................................................................................................384
Award Ordered ..............................................................................................................................................384
Career Assessment 1, 2, 3 ...............................................................................................................................385
CATE Placement Code .....................................................................................................................................386
Certification 1 – Certification 10 ........................................................................................................................387
CIP Code ......................................................................................................................................................396
Contents 8
South Carolina State Reporting Guide
Class Curriculum ............................................................................................................................................400
Class Type ....................................................................................................................................................401
Completion Year.............................................................................................................................................402
CRDC-Specific Virtual Table..............................................................................................................................404
Credit Type ...................................................................................................................................................405
Comp Health .................................................................................................................................................406
Custom Materials ...........................................................................................................................................407
Diploma Earned .............................................................................................................................................408
Diploma Ordered ............................................................................................................................................408
Diploma Type (for Transcript) ...........................................................................................................................410
District Race Codes.........................................................................................................................................411
Drop Out Reason Code ....................................................................................................................................412
Early Childhood Placement ...............................................................................................................................414
Ed Level Mom/Female Guardian ........................................................................................................................415
EFA Classif ication Codes ..................................................................................................................................416
EIA Codes .....................................................................................................................................................418
English Prof iciency..........................................................................................................................................419
Entry Codes ..................................................................................................................................................420
Ethnicity (Reporting) Codes..............................................................................................................................420
Exceptions ....................................................................................................................................................420
Exit Codes ....................................................................................................................................................421
Family Literacy Services ..................................................................................................................................422
Family Literacy Years ......................................................................................................................................423
Federal Race Categories ..................................................................................................................................423
Foster Home..................................................................................................................................................424
G & T Qualified ..............................................................................................................................................425
Contents 9
South Carolina State Reporting Guide
Generation Codes ...........................................................................................................................................426
Grades .........................................................................................................................................................427
High Achieving...............................................................................................................................................428
HSAP Materials ..............................................................................................................................................428
HSAP Performance Level ELA and Math Scores ....................................................................................................429
Immunization Status – Hepatitis B Ped and Hepatitis B Adult .................................................................................429
Immunization Status – Overall, DTP, Td, OPV, IPV, Measles and Mumps ..................................................................431
Immunization Status – Varicella and Hx of Varicella .............................................................................................431
Incident Management: Action Codes and Subcodes ..............................................................................................432
Incident Management: Behavior Codes and Subcodes ...........................................................................................437
Incident Management: Duration Codes and Subcodes ...........................................................................................445
Incident Management: Location Subcodes ..........................................................................................................448
Incident Management: Object Codes and Subcodes ..............................................................................................449
Incident Management: Participant Attribute Codes and Subcodes............................................................................450
Incident Management: Time Codes and Subcodes ................................................................................................452
Income Range ...............................................................................................................................................453
Instructional Setting .......................................................................................................................................453
Kindergarten-Previous Program ........................................................................................................................454
LEP Online Administration ................................................................................................................................455
LEP Writing Oral Online Administration ...............................................................................................................455
Medical Care Source .......................................................................................................................................456
Ninth Grade Code ...........................................................................................................................................457
No-Show Reason ............................................................................................................................................459
Oral/Signed Administration ..............................................................................................................................460
Other Support Provided to You by Employer 1, 2, 3 ..............................................................................................461
Parents’ Military Status....................................................................................................................................462
Contents 10
South Carolina State Reporting Guide
PE Compliance ...............................................................................................................................................463
Primary Night Time Residence ..........................................................................................................................464
Prior Child Care..............................................................................................................................................465
Program Type Indicated on Request For Record ...................................................................................................465
Qualif ied At-Risk ............................................................................................................................................466
Relationship Codes for Contacts and Emergency Contacts......................................................................................467
Request Exclusion Indicator .............................................................................................................................468
Retained Reason ............................................................................................................................................469
SCPASS Performance Level ELA and Math Scores .................................................................................................469
Scholarship Ordered .......................................................................................................................................470
School Type ..................................................................................................................................................470
Source .........................................................................................................................................................471
South Carolina EFA History Page Cross-Reference Table ........................................................................................472
South Carolina EIA History Page Cross-Reference Table ........................................................................................474
South Carolina – In-District Transfers and Students Who Graduate Early..................................................................476
South Carolina EFA/EIA Codes and Compatibilities ...............................................................................................477
Special Equipment Required .............................................................................................................................480
Special Needs Info..........................................................................................................................................481
Special Programs - Required ............................................................................................................................481
Special Programs – Optional.............................................................................................................................484
Students Not Tested Reason.............................................................................................................................488
Students Not Tested Reason – LEP Only .............................................................................................................490
Test Missed ...................................................................................................................................................492
Transfer Out Type ..........................................................................................................................................493
Transportation Needed ....................................................................................................................................494
True Grade....................................................................................................................................................495
Contents 11
South Carolina State Reporting Guide
WBL Employer Size 1, 2, 3, 4 ...........................................................................................................................496
WBL Experience 1, 2, 3, 4................................................................................................................................497
Work Based Learning Type of Business 1, 2, 3 .....................................................................................................498
Year Ed Mom/Female Guardian .........................................................................................................................500
Contents 12
South Carolina State Reporting Guide
Introduction The South Carolina State Reporting Guide provides required setup elements and report details for accurate South Carolina state reporting. The information in this guide is grouped first by the district, school, staff and student setup items, and second by the reports.
Many of the setup elements must be populated with report-specific details before running the reports. Some of these items are configured during PowerSchool implementation. PowerSchool Online Help is also available to assist with the set up of South Carolina state reporting.
Report Descriptions The reports included in this guide are listed in the following table. This table includes the following elements:
• Report Name – Name of the report as seen in PowerSchool. • Description – The purpose of the report.
• Due Date / Cycle – The timeframe during which the report is submitted to the state.
Report Name Description Due Date / Cycle
SC01 EFA/EIA Data Verification Use the EFA/EIA Data Verification Report to list any EFA or EIA errors in student data that must be corrected prior to creating extracts for sending to the SCDE. The report has three options:
• Verify All EFA/EIA Data.
• Verify data for the Membership and Attendance Extract.
• Verify data for the Cumulative Class extract.
As needed.
SC02 Cumulative Class Report Use the Cumulative Class Report to calculate all EIA classification code occurrences by grade from the beginning of the school year up to and including a specific date or school day. An extract option is available, which includes preparing data for 45-day and 135-day state reporting.
45 Day
135 Day
Introduction - Report Descriptions 13
South Carolina State Reporting Guide
Report Name Description Due Date / Cycle
SC03 Cumulative Class Report This report supports the Cumulative Class Report by listing each student participating in the EIA classification codes during the specific time period. This list is sorted by grade level.
45 Day
135 Day
SC04 Daily Activities Log This report lists all students added to or deleted from each EFA classification code for a specified date, school day or a cumulative time period from the beginning of the school year up to and including a specific date or school day. This report is sorted by EFA code and grade.
As needed.
SC05 Daily Activities Summary Log
This report lists a summary of students added and deleted by EFA classification code for a specified date or school day and a cumulative summary for all in-session days in the school year up to the specific date or school day.
As needed.
SC06 Membership and Attendance Report and Extract
This report lists the number of membership days by grade by EFA classification code with totals by grade from the beginning of the school year up to and including a specific date or school day. The report includes the average daily membership by EFA classification code and by grade with a total and the number of absences by grade. The report may optionally be run for self-contained students only. An extract option is available and includes preparing data for 45 day and 135 day state reporting. The SC01 EFA/EIA Data Verification must be run with the Membership and Attendance Extract option prior to running the SC06.
45 Day
135 Day
SC07 Membership and Attendance Worksheet Report
This report supports the Membership and Attendance Report and contains running membership totals along with counts of new and dropped students and attendance counts by EFA classification code for each day in a specified date range.
45 Day
135 Day
Introduction - Report Descriptions 14
South Carolina State Reporting Guide
Report Name Description Due Date / Cycle
SC08 Master Classification List This report supports the Membership and Attendance Report and lists students, their EFA classification codes, and the duration of their school day. This report identifies the students in each EFA code based on the number of days the student was assigned to each EFA code.
45 Day
135 Day
SC09 Cum Class from Extract This allows users to select a previously generated report extract for reprinting the Cumulative Class Report. The report will look identical to the report that was generated when the extract was originally created. The report will include the date/time each extract was created. The SC02 must be run with the Report and Extract option prior to selecting the extract from the SC09 Report.
45 Day
135 Day
SC09 Mem & Att From Extract This allows users to select a previously generated report extract for reprinting the Membership & Attendance Report. The report will look identical to the report that was generated when the extract was originally created. The report will include the date/time each extract was created. The SC06 must be run with the Report and Extract option prior to selecting the extract from the SC09 Report.
45 Day
135 Day
SC10 District Summary Report This report allows creation of a district summary report for either the Cumulative Class Report or the Membership and Attendance Report based on prior data extracts for the currently selected school year. Data extracts may or may not be ones that are required by the SCDE. The extract that is included for each campus for the SC10 report is selected using the Select EFA/EIA Funding Extract report.
45 Day
135 Day
SC30 Delete Cum Class Extracts This report allows users to select and delete previously generated Cumulative Class report extracts that were generated using the SC02 report.
As needed.
Introduction - Report Descriptions 15
South Carolina State Reporting Guide
Report Name Description Due Date / Cycle
SC30 Delete Mem & Att Extracts This report allows users to select and delete previously generated Membership and Attendance report extracts that were generated using the SC06 report.
As needed.
EFA/EIA Initialization (SC14) You must run this process at the beginning of the school year to delete existing EFA and EIA codes and dates for the current school year, assigns a primary EFA code based on each student’s grade level, and sets the effective start date to the student’s initial enrollment date for the current school year. The self-contained date field is cleared during the process.
Run at the start of each school year.
EFA/EIA Setup (SC15) This customization prepared by the South Carolina Department of Education allows the user to view the EFA and EIA codes and related parameters as required by the state.
As needed.
Work Based Learning Initialization (SC17)
The Work Based Learning Initialization Process should be run one time at the beginning of the school year. This process will clear out any existing Work Based Learning data for each student. The process creates an entry page in which school users maintain student data related to district Work Based Learning programs.
Run at the start of each school year.
Select EFA/EIA Funding Extract (SC18)
Allows the user to select the 45 Day Membership and Attendance Extract, 135 Day Membership and Attendance Extract, 45 Day Cumulative Class Extract and 135 Day Cumulative Class Extract for funding. The extracts that can be selected are generated using the SC02 and SC06 reports.
45 Day
135 Day
EFA/EIA Query Allows user to query student data based on student EFA/EIA codes and other PowerSchool student data. The user can get a list of students, make those students the current selection, or export data about the selected students.
As needed.
Introduction - Report Descriptions 16
South Carolina State Reporting Guide
Report Name Description Due Date / Cycle
SC Incident Management Query (SC20)
Allows user to query Incident Management data based on incident data, student data, and/or EFA codes. The user can get a list of incidents and export data about the selected incidents including South Carolina specific fields.
As needed.
SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
These two object reports are custom reports maintained by the South Carolina Department of Education (SCDE) but are required by the state to be used for transcripts.
As needed.
CRDC Part 1 (SC21) The Civil Rights Data Collection (CRDC) is a mandatory data collection, authorized under the statutes and regulations implementing Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Department of Education Organization Act (20 U.S.C. 3413). The regulations implementing these provisions can be found at 34 CFR 100.6(b); 34 CFR 106.71; and 34 CFR 104.61.
As needed.
CRDC Part 2 (SC22) The Civil Rights Data Collection (CRDC) is a mandatory data collection, authorized under the statutes and regulations implementing Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Department of Education Organization Act (20 U.S.C. 3413). The regulations implementing these provisions can be found at 34 CFR 100.6(b); 34 CFR 106.71; and 34 CFR 104.61.
As needed.
SC Add On Weightings Initialization (SC23)
The Add On Weightings Initialization Process should be run one time at the beginning of the school year. This process will clear out any existing Add On Weightings data for each student for the year being processed. The process sets the values on the Add On Weightings page to ‘No’.
Run at the start of each school year.
Introduction - Report Descriptions 17
South Carolina State Reporting Guide
Report Name Description Due Date / Cycle
SC Miscellaneous SC Fields Initialization Report (SC25)
The Miscellaneous SC Fields Initialization Report should be run one time at the beginning of the school year. This process will clear out any existing data in the Instructional Setting field and the True Grade field. The English Proficiency field is set to blank unless the student is coded English Speaker 1 or English Speaker II.
Run at the start of each school year.
Precode Initialization (SC26) The Precode Initialization Process should be run one time at the beginning of the school year. This process will clear out any existing Precode data for each student. Be sure PowerSchool is set to the current school year. This process creates an entry page in which school users maintain student data related to district Precode programs. The purpose of the Precode page is to gather information pertaining to pre-assigning answer sheets and tests booklets to students via scannable (bar-coded) test documents and/or labels.
This report is updated to the State Reporting Platform (SRP) and populates the fields in the extended schema. It replaces the SC16 Precode Initialization.
Run at the start of each school year.
Introduction - Report Descriptions 18
South Carolina State Reporting Guide
Additional Resources See the following resources for more information on PowerSchool and South Carolina state reporting.
South Carolina Incident Management Quick Setup Guide The South Carolina Incident Management Quick Setup Guide provides detailed information for setting up Incident Management for South Carolina. This guide is available on PowerSource.
South Carolina Incident Management Quick Entry Guide The South Carolina Incident Management Quick Entry Guide provides instructions for creating and viewing incidents in PowerSchool. This guide is available on PowerSource.
PowerSchool Online Help For more information on using PowerSchool and working with PowerSchool screens and fields, see the PowerSchool Online Help.
Tip: Open the Online Help by clicking the Help icon in the upper-right corner of any PowerSchool page.
PowerSource Visit PowerSource, the Pearson customer portal https://powersource.pearsonschoolsystems.com to view or download:
• PowerSchool user guides and Knowledgebase articles
• South Carolina state reporting guides and Knowledgebase articles
• PowerSchool training videos
• PowerSchool and state reporting forums
• PowerSchool training calendar and class locations
• Online technical support
Note: A user name and password are required to access PowerSource.
Additional Resources - South Carolina Incident Management Quick Setup Guide 19
South Carolina State Reporting Guide
PowerSchool Data Dictionary For more information on PowerSchool tables and fields, see the PowerSchool Data Dictionary Tables guide, which identifies all tables in the database, and provides table column definitions, field data types, and field descriptions.
Visit PowerSource to obtain a copy of this document.
South Carolina Resources The following resources provide additional information for South Carolina state reporting:
• PowerSchool Manuals for S. C. Pages: SCDE PowerSchool Manuals • South Carolina Department of Education Tech Notes: Tech Notes • South Carolina Pupil Accounting System Manual: Pupil Accounting System • Incident Management User Training and Reference Guide: PowerSchool Incident Management • Activity Coding Systems for the Student Information System: Activity Codes • PowerSchool Data Collection Manual: Data Collection Manual
About South Carolina State Reporting School funding in South Carolina is based, in part, on two acts:
• Education Finance Act (EFA) • Education Improvement Act (EIA)
School funding is partly based on students’ EFA classifications. Under the EFA, funding is weighted according to membership in certain types of programs. For example, students enrolled in programs designed to overcome learning disabilities are funded at a higher rate than students in general programs.
The EIA provides funding for expenditures on programs such as Advanced Placement and Gifted and Talented classes. A student is assigned an EIA code if they are enrolled in a designated program. A student may have no EIA codes, or as many as 10 EIA codes. As with EFA codes, school funding is based partly on how many students have each EIA code on the 45th and 135th school day of each school year.
To accurately determine your school district’s funding, you must enter the self-contained date and the EFA and EIA codes into student records. You must validate these entries against three tables provided by the South Carolina Department of Education:
• EFA Codes/Grades • EFA/EIA Compatibility • EIA Codes/Grades
Additional Resources - PowerSchool Data Dictionary 20
South Carolina State Reporting Guide
Setup Elements The following data elements must be set up prior to running South Carolina state reports.
For more information regarding data elements, see the PowerSchool Online Help.
Understanding the Setup Table Each setup table may include some or all of the following elements. Reports will not display elements that are not pertinent to that report.
• Breadcrumbs – Navigation aid used to show the path to the data entry page as listed on the page in PowerSchool. Example: Courses > Edit Course District Information. Each “>” indicates a new page or link.
• Navigation – Navigation to the data entry page based on the path to the page. Example: Select Courses > Select [Course]. Each “>” indicates the link to select.
Note: The first page in the navigation is Start Page. This page name is removed for brevity. • Data Element – The name of the field as it appears on the page.
• Additional Information – Guidance for correct data entry.
• [Table] – The name of the table where the data is stored.
• Field Name – The name of the field where the data is stored.
Note: The Table name appears in brackets with the Field Name directly following. Example: [Table]FieldName.
• Length – The length (in characters) of the data to be entered, as defined by the state.
• Used in these Reports – The name of each report that uses the data element. This field may be populated with “Required Setup” or “Not Required” to indicate whether the data element should be configured for South Carolina state reporting not specific to a report.
Setup Elements - Understanding the Setup Table 21
South Carolina State Reporting Guide
District Setup The following data elements are required for district setup. The first two pages of navigation are removed for brevity:
Start Page > District Setup.
1. On the Start Page, click the School link at the top of the page. The school list appears.
2. Choose District Office from the pop-up menu. The district start page appears.
3. Click District. The District Setup page appears.
Note: For more information on code values, see the Appendix.
Data Element Additional Information [Table]FieldName Length Used in these Reports
Global Attendance Preferences
Attendance
Attendance Select attendance preferences for all schools on this server.
[Prefs] N/A SC06 Membership and Attendance
Calendar Membership Types > Edit/New > Calendar Membership Type
Code Enter the calendar membership type code.
[Gen]Value
[Gen]Cat=dailymembtypes
N/A SC06 Membership and Attendance
Meaning Enter the calendar membership type meaning.
[Gen]Name
[Gen]Cat=dailymembtypes
N/A SC06 Membership and Attendance
District Setup - Global Attendance Preferences 22
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Courses > Edit Course District Information
Courses > View Master Course List > New
Courses Associate courses to current school from district master list.
[Courses] N/A SC08 Master Classification List
Course Number Enter the course number.
The first four digits of the course number should be the Instructional Activity Code provided by the SCDE.
[Courses]Course_Number N/A AYP/Report Card
Course Name Enter the course name. [Courses]Course_Name N/A AYP/Report Card
Highly Qualified Status
Long Title Enter the long title for the course.
[Courses]SC_CrsLongTitle 70 AYP/Report Card
Fee 1 Enter a primary fee value if appropriate.
[Courses]SC_CrsFee1 15
Fee 2 Enter a secondary fee value if appropriate.
[Courses]SC_CrsFee2 15
Credit Hours Enter the credit hours if appropriate.
[Courses]Credit_Hours N/A AYP/Report Card
Credit Type Enter the appropriate credit type.
See the Appendix for code values.
[Courses]CreditType AYP/Report Card
District Setup - Courses > Edit Course District Information 23
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Department Enter the course department. [Courses]Sched_department N/A AYP/Report Card
Prerequisite Courses Enter the prerequisite courses that a student must take prior to taking this course.
[Courses]Prerequisites N/A AYP/Report Card
Exclude from Attendance
Select the checkbox if this course should be excluded from attendance.
[Courses]Exclude_ADA N/A AYP/Report Card
GPA Added Value Points
Enter the additional points that should be added to the GPA points based on a grade in this course.
[Courses]GPA_AddedValue N/A AYP/Report Card
District Setup - Courses > Edit Course District Information 24
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Courses > Edit Course District Information> Civil Rights Data Collection
Classes in Mathematics and Science Courses
Select Yes or No for the following questions regarding mathematics and science courses:
• Does this qualify as an Algebra I course?
• Does this qualify as a Geometry course?
• Does this qualify as an Algebra II course?
• Does this qualify as an Advanced Math course (trigonometry, elementary analysis, analytic geometry, statistics, precalculus, etc.)?
• Does this qualify as a Calculus course?
• Does this qualify as a Biology course?
• Does this qualify as a Chemistry course?
• Does this qualify as a Physics course?
[Courses]CRDC_CourseTypeAlgebraI_YN
[Courses]CRDC_CourseTypeGeometry_YN
[Courses]CRDC_CourseTypeAlgebraII_YN
[Courses]CRDC_CourseTypeAdvMath_YN
[Courses]CRDC_CourseTypeCalculus_YN
[Courses]CRDC_CourseTypeBiology_YN
[Courses]CRDC_CourseTypeChemistry_YN
[Courses]CRDC_CourseTypePhysics_YN
CRDC – Part 1
District Setup - Courses > Edit Course District Information> Civil Rights Data Collection 25
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
If this is an AP course, what specific Advanced Placement (AP) subject area applies?
Select the subject categories that AP classes fall under:
• MT - AP Math
• SC - AP Science
• FL - AP Foreign Language
• OT - AP Other
[Courses]CRDC_APSubjectArea CRDC Report – Part 1
District Setup - Courses > Edit Course District Information> Civil Rights Data Collection 26
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
District Information
Name of District Enter the district name. [Prefs]Value
[Prefs]Name=districtname
40 SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC06 Membership and Attendance
SC07 Membership and Attendance Worksheet
SC08 Master Classification List
Graduation Rate Planning Worksheet
District Setup - District Information 27
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
District Information
Name of District Enter the district name. [Prefs]Value
[Prefs]Name=districtname
40 SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC06 Membership and Attendance
SC07 Membership and Attendance Worksheet
SC08 Master Classification List
Graduation Rate Planning Worksheet
District Setup - District Information 28
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
District Number Enter the district number. [Prefs]Value
[Prefs]Name=districtnumber
4 SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC06 Membership and Attendance
SC07 Membership and Attendance Worksheet
SC08 Master Classification List
Graduation Rate Planning Worksheet
District Setup - District Information 29
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Superintendent Name Enter the name of the Superintendent.
[Prefs]Name=Superintendent N/A SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC06 Membership and Attendance
SC09 Cum Class from Extract
SC09 Mem & Att from Extract
South Carolina Discipline Codes and Subcodes Status: Load Codes and Subcodes
This link appears if the South Carolina Incident Management codes have not been loaded. Click the link to access the South Carolina Incident Management configuration file, which is used to automatically set up incident codes and subcodes.
N/A N/A SC Incident Management Query
South Carolina Discipline Codes and Subcodes Status: Load is complete.
This message appears if the South Carolina Incident Management configuration file has been loaded.
N/A N/A SC Incident Management Query
District Information > South Carolina Discipline Codes and Subcodes Setup > Load Codes/Subcodes
Load South Carolina Incident Management
Select the checkbox to automatically set up codes and subcodes for South Carolina
N/A N/A SC Incident Management
District Setup - District Information > South Carolina Discipline Codes and Subcodes Setup > Load Codes/Subcodes 30
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Codes/Subcodes Incident Management. See the Appendix for code values.
Verify that you want to load the codes before clicking Submit, because the process cannot be reversed.
The codes are loaded on the hour or when PowerSchool is launched. However, only the PowerSchool task master application is updated. If more than one PowerSchool application exists in a server array, see article 56478 on PowerSource.
The PowerSchool log window displays either a Complete or Failure message when the codes are loaded.
Note: You must run the load script each time a new version of the script is released. Check your state specific release notes for updates. When you run a new version of the script, the state codes are updated with any necessary changes. Custom codes are not affected. State codes are noted with a carat (^) in the name. Do not edit or delete state specific codes loaded using this process. If you remove a carat or delete a code,
Query
District Setup - District Information > South Carolina Discipline Codes and Subcodes Setup > Load Codes/Subcodes 31
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
there is no way to tell which code was edit/deleted.
District Info > Civil Rights Data Collection (CRDC)
What is the count of students awaiting initial evaluation for special education programs and related services under IDEA?
Enter the count of students awaiting initial evaluation for special education programs and related services under IDEA.
[Prefs]CRDC_StudentsAwaitingIDEAInitEval
CRDC Report – Part 1
Is this LEA covered by a desegregation order or plan?
Select either Yes or No if the LEA is covered by a desegregation order or plan.
[Prefs]CRDC_DesegOrderOrPlan_YN CRDC Report – Part 1
Kindergarten Daily Length
Select either Yes or No for the following questions:
• Does this LEA provide full-day kindergarten? Y/N
• Does this LEA provide part-day kindergarten? Y/N
[Prefs]CRDC_ProvidesKGFullDay_YN
[Prefs]CRDC_ProvidesKGPartDay_YN
CRDC Report – Part 1
Prekindergarten Daily Length
Select either Yes or No for the following questions:
• Does this LEA provide full-day prekindergarten? Y/N
• Does this LEA provide part-day prekindergarten? Y/N
[Prefs]CRDC_ProvidesPreKGFullDay_YN
[Prefs]CRDC_ProvidesPresKGPartDay_YN
CRDC Report – Part 1
District Setup - District Info > Civil Rights Data Collection (CRDC) 32
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Prekindergarten Eligibility
Select either Yes or No for the following questions
• Does this LEA provide prekindergarten to all students?
• Does this LEA provide prekindergarten to students with disabilities (IDEA)?
• Does this LEA provide prekindergarten to students in Title I schools?
• Does this LEA provide prekindergarten to students from low income families?
• Does this LEA provide prekindergarten to other distinct student classifications (Provide a comment to describe)?
[Prefs]CRDC_PreKGEligAll_YN
[Prefs]CRDC_PreKGEligIDEA_YN
[Prefs]CRDC_PreKGEligTitleI_YN
[Prefs]CRDC_PreKGEligLowIncome_YN
[Prefs]CRDC_PreKGEligGOther_YN
CRDC Report – Part 1
District Setup - District Info > Civil Rights Data Collection (CRDC) 33
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Prekindergarten Age for Non-IDEA Students
Select either Yes or No for the following questions:
• Does this LEA provide prekindergarten to non-IDEA students age 0-2?
• Does this LEA provide prekindergarten to non-IDEA students age 3?
• Does this LEA provide prekindergarten to non-IDEA students age 4?
• Does this LEA provide prekindergarten to IDEA students only?
[Prefs]CRDC_PreKGAgeNonIDEA0to2_YN
[Prefs]CRDC_PreKGAgeNonIDEA3_YN
[Prefs]CRDC_PreKGAgeNonIDEA4_YN
[Prefs]CRDC_PreKGAgeIDEAOnly_YN
CRDC Report – Part 1
Harassment and Bullying Policy
Select either Yes or No for the following questions:
• Does this LEA prohibit harassment or bullying on the basis of sex?
• Does this LEA prohibit harassment or bullying on the basis of race, color, or national origin?
• Does this LEA prohibit harassment or bullying on the basis of disability?
[Prefs]CRDC_HarassPolicySex_YN
[Prefs]CRDC_HarassPolicyRaceOrNatl_YN
[Prefs]CRDC_HarassPolicyDisability_YN
CRDC Report – Part 1
LEA Form Level Comments (Part 1)
Enter additional LEA Form level comments for Part 1, if applicable.
[Prefs]CRDC_LEAPart1Comments CRDC Report – Part 1
District Setup - District Info > Civil Rights Data Collection (CRDC) 34
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Did this LEA operate a General Educational Development (GED) preparation program for students aged 16-19?
Select either Yes or No if the LEA operates a General Education Development (GED) preparation program for students aged 16-19.
[Prefs]CRDC_GEDPrepProgram_YN CRDC Report – Part 2
LEA Form Level Comments (Part 2)
Enter additional LEA Form level comments for Part 2, If applicable.
[Prefs]CRDC_LEAPart2Comments CRDC Report – Part 2
Districts of Residence > Edit/New District of Residence
Note: These values are populated during the PowerSchool state reporting installation for South Carolina.
District ID Enter the district ID. [Gen]Value
[Gen]Cat=districts
4 Required Setup.
District Name Enter the district name. [Gen]Name
[Gen]Cat=districts
N/A Required Setup.
District Setup - Districts of Residence > Edit/New District of Residence 35
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Entry Codes > Edit/New Entry Code
Code Enter the entry code.
See the Appendix for valid values.
[Gen]Name
[Gen]Cat=entrycodes
2 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
District Setup - Entry Codes > Edit/New Entry Code 36
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Meaning Enter the entry code meaning.
See the Appendix for valid values.
[Gen]Value
[Gen]Cat=entrycodes
40 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
Federal Ethnicity and Race Settings
Ethnicity Decline to Specify
Select the checkbox if ethnicity is not required.
Enter a value to display as the label for the checkbox on the Demographics student page.
[Prefs]FRE_AllowDeclineEthnicity
[Prefs]FRE_DeclineEthnicityText
N/A N/A
Race Decline to Specify
Select the checkbox if race is not required.
Enter a value to display as the label for the checkbox on the Demographics student page.
[Prefs]FRE_AllowDeclineRace
[Prefs]FRE_DeclineRaceText
N/A N/A
District Setup - Federal Ethnicity and Race Settings 37
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Federal Ethnicity and Race Settings > Edit/New Federal Race Category
Code Enter the federal race category code.
See the Appendix for valid values.
[Gen]Name
[Gen]Cat=federalrace
1 SC Incident Management Query
Description Enter the federal race category description.
See the Appendix for valid values.
[Gen]Value
[Gen]Cat=federalrace
N/A SC Incident Management Query
Sort Order When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category.
[Gen]SortOrder
[Gen]Cat=federalrace
1 SC Incident Management Query
Federal Ethnicity and Race Settings > Edit/New District Race Code
Code Enter the district race code. [Gen]Name
[Gen]Cat=race
1 SC Incident Management Query
Description Enter the district race description.
[Gen]ValueT
[Gen]Cat=race
N/A SC Incident Management Query
Federal Category Choose the associated federal race category from the pop-up menu.
[Gen]Value
[Gen]Cat=race
1 SC Incident Management Query
District Setup - Federal Ethnicity and Race Settings > Edit/New Federal Race Category 38
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Exit Codes > Edit/New Exit Code
Code Enter the exit code.
See the Appendix for valid values.
[Gen]Name
[Gen]Cat=exitcodes
2 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
District Setup - Exit Codes > Edit/New Exit Code 39
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Meaning Enter the exit code meaning.
See the Appendix for valid values.
[Gen]ValueT
[Gen]Cat=exitcode
N/A EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
Incident Management > Incident Types
Name Verify that the incident types for South Carolina are set up.
• Discipline^
• Truancy^
The incident type must not be removed or changed.
[Incident_LU_Code]Incident_Category
[Incident_LU_Code]Code_Type=incidenttype
N/A SC Incident Management Query
District Setup - Incident Management > Incident Types 40
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Incident Management > Code & Subcode Setup
Note: An automated process for setting up incident management codes is available by accessing the Load Codes and Subcodes link on the District Information page. In all instances, the State Detail Report Code must not be edited. Additional descriptions may be edited based on local requirements.
For more information about setting up Incident Management, see the South Carolina Incident Management Quick Setup Guide. For more information about creating incidents, see the South Carolina Incident Management Quick Entry Guide available on PowerSource.
Action Code Action codes must be set up for South Carolina state reporting.
See the Appendix for valid values.
[Incident_LU_Code]Code_Type=actioncode
[Incident_LU_Code]Incident_Category
[Incident_LU_Code]State_Aggregate_RPT_Code
N/A SC Incident Management Query
Action Subcodes Multiple action subcodes must be set up for South Carolina state reporting.
See the Appendix for valid values.
[Incident_LU_Sub_Code]Sub_Category
[Incident_LU_Sub_Code]State_Detail_Report_Code
[Incident_LU_Sub_Code]Is_State_Reportable_Flg = 1 (True)
N/A SC Incident Management Query
Attribute Codes Attribute codes must be set up for South Carolina state reporting.
See the Appendix for valid values.
[Incident_LU_Code]Code_Type=attributecode
[Incident_LU_Code]Incident_Category
[Incident_LU_Code]State_Aggregate_RPT_Code
N/A SC Incident Management Query
District Setup - Incident Management > Code & Subcode Setup 41
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Attribute Subcodes Attribute subcodes must be set up for South Carolina state reporting.
See the Appendix for valid values.
[Incident_LU_Sub_Code]Sub_Category
[Incident_LU_Sub_Code]State_Detail_Report_Code
[Incident_LU_Sub_Code]Is_State_Reportable_Flg = 1 (True)
N/A SC Incident Management Query
Behavior Codes Behavior codes must be setup up for South Carolina state reporting.
See the Appendix for valid values.
[Incident_LU_Code]Code_Type=behaviorcode
[Incident_LU_Code]Incident_Category
[Incident_LU_Code]State_Aggregate_RPT_Code
N/A SC Incident Management Query
Behavior Subcodes Behavior subcodes must be setup up for South Carolina state reporting.
See the Appendix for valid values.
[Incident_LU_Sub_Code]Sub_Category
[Incident_LU_Sub_Code]State_Detail_Report_Code
[Incident_LU_Sub_Code]Is_State_Reportable_Flg = 1 (True)
N/A SC Incident Management Query
Participant Attribute Codes
Participant Attribute codes must be setup up for South Carolina state reporting.
See the Appendix for valid values.
[Incident_LU_Code]Code_Type=participantattributecode
[Incident_LU_Code]Incident_Category
[Incident_LU_Code]State_Aggregate_RPT_Code
N/A SC Incident Management Query
District Setup - Incident Management > Code & Subcode Setup 42
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Location Codes Location codes must be setup up for South Carolina state reporting.
See the Appendix for valid values.
[Incident_LU_Code]Code_Type=locationcode
[Incident_LU_Code]Incident_Category
[Incident_LU_Code]State_Aggregate_RPT_Code
N/A SC Incident Management Query
Object Codes Object codes must be setup up for South Carolina state reporting.
See the Appendix for valid values.
[Incident_LU_Code]Code_Type=objectcode
[Incident_LU_Code]Incident_Category
[Incident_LU_Code]State_Aggregate_RPT_Code
N/A SC Incident Management Query
Object Subcodes Object subcodes must be setup up for South Carolina state reporting.
See the Appendix for valid values.
[Incident_LU_Sub_Code]Sub_Category
[Incident_LU_Sub_Code]State_Details_Report_Code
[Incident_LU_Sub_Code]Is_State_Reportable_Flg = 1 (True)
N/A SC Incident Management Query
Participant Role Codes The following codes are set up by default and should not be changed.
• Offender
• Victim
• Witness
• Reporter
N/A N/A SC Incident Management Query
District Setup - Incident Management > Code & Subcode Setup 43
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Time Codes Time codes must be setup up for South Carolina state reporting.
See the Appendix for valid values.
[Incident_LU_Code]Code_Type=timecode
[Incident_LU_Code]Incident_Category
[Incident_LU_Code]State_Aggregate_RPT_Code
N/A SC Incident Management Query
Time Subcodes Time subcodes must be setup up for South Carolina state reporting.
See the Appendix for valid values.
[Incident_LU_Sub_Code]Sub_Category
[Incident_LU_Sub_Code]State_Details_Report_Code
[Incident_LU_Sub_Code]Is_State_Reportable_Flg = 1 (True)
N/A SC Incident Management Query
Duration Codes Duration codes must be setup up for South Carolina state reporting.
See the Appendix for valid values.
[Incident_LU_Code]Code_Type=durationcode
[Incident_LU_Code]Incident_Category
[Incident_LU_Code]State_Aggregate_RPT_Code
N/A SC Incident Management Query
Duration Subcodes Duration subcodes must be setup up for South Carolina state reporting.
See the Appendix for valid values.
[Incident_LU_Sub_Code]Sub_Category
[Incident_LU_Sub_Code]State_Details_Report_Code
[Incident_LU_Sub_Code]Is_State_Reportable_Flg = 1 (True)
N/A SC Incident Management Query
District Setup - Incident Management > Code & Subcode Setup 44
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Scheduling/Reporting Ethnicity Codes > Edit/New Ethnicity Code
Code Enter the ethnicity code.
See the Appendix for valid values.
[Gen]Value
[Gen]Cat=ethnicity
1 Required Setup.
Description Enter the ethnicity description.
See the Appendix for valid values.
[Gen]Name
[Gen]Cat=ethnicity
N/A Required Setup.
Schools/School Info > Edit/New School
School Name Enter the school name. [Schools]Name 60 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC06 Membership and Attendance
District Setup - Scheduling/Reporting Ethnicity Codes > Edit/New Ethnicity Code 45
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
SC07 Membership and Attendance Worksheet
SC08 Master Classification List
SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Graduation Rate Planning Worksheet
School Abbreviation Enter the school abbreviation. [Schools]Abbreviation N/A SC03 Cumulative Class
SC08 Master Classification List
District Setup - Schools/School Info > Edit/New School 46
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
School Number Enter the school number. [Schools]School_Number 4 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC06 Membership and Attendance
SC07 Membership and Attendance Worksheet
SC08 Master Classification List
Graduation Rate Planning Worksheet
District Setup - Schools/School Info > Edit/New School 47
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Is a Summer School Select the checkbox if this school is a summer school only.
[Schools]IsSummerSchool N/A N/A
School Address Enter the school address. [Schools]SchoolAddress N/A SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Graduation Rate Planning Worksheet
School City Enter the school city. [Schools]SchoolCity N/A SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Graduation Rate Planning Worksheet
School State/Province Enter the school state/province. [Schools]SchoolState 2 SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Graduation Rate Planning Worksheet
District Setup - Schools/School Info > Edit/New School 48
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
School Postal/Zip Code
Enter the school postal/zip code. [Schools]SchoolZIP 10 SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Graduation Rate Planning Worksheet
School Phone Number Enter the school phone number. [Schools]SchoolPhone 10 SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Graduation Rate Planning Worksheet
School FAX Number Enter the school FAX number. [Schools]SchoolFax 10 SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Graduation Rate Planning Worksheet
StatePrid This ID number is used for SIF. [Schools]SIF_StatePrid N/A Required Setup.
Exclude From State Reporting?
Select the checkbox to exclude the school from state reporting.
[Schools]State_ExcludeFromReporting
1 EFA/EIA Initialization
SC01 EFA/EIA
District Setup - Schools/School Info > Edit/New School 49
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC06 Membership and Attendance
SC07 Membership and Attendance Worksheet
SC08 Master Classification List
District Setup - Schools/School Info > Edit/New School 50
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Principal’s Name Enter the principal’s name. [Schools]Principal N/A EFA/EIA Initialization
SC02 Cumulative Class Report
SC06 Membership and Attendance
SC09 Cum Class from Extract
SC09 Mem & Att from Extract
SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
District Setup - Schools/School Info > Edit/New School 51
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Grades Enter the school grades (lowest - highest).
See the Appendix for valid values.
Note: Grade levels must be in the range -10 to 20.
[Schools]Low_Grade
[Schools]High_Grade
N/A EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC06 Membership and Attendance
SC08 Master Classification List
School/School Info > Edit School > Civil Rights Data Collection (CRDC)
Grades Offered (Lowest to Highest)
Does this school have ungraded students?
Select either Yes or No if the school has ungraded students.
[Schools]CRDC_ProvidesUngraded_YN
CRDC Report – Part 1
CRDC Report – Part 2
District Setup - School/School Info > Edit School > Civil Rights Data Collection (CRDC) 52
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
School Characteristics Select either Yes or No for the following questions:
• Does this school focus primarily on serving the needs of students with disabilities?
• Is this school either a magnet school or a school operating a magnet program within the school?
• Is this school a charter school?
• Is this school an alternative school?
• Are any students in this school ability grouped for classroom instruction in mathematics or English/reading/language arts?
[Schools]CRDC_ForDisabilities_YN
[Schools]CRDC_MagnetSchoolOrProgram_YN
[Schools]CRDC_CharterSchool_YN
[Schools]CRDC_AlternativeSchool_YN
[Schools]CRDC_AbilityGroupedMathERLA_YN
CRDC Report – Part 1
Does the entire school population participate in the magnet school program?
Select either Yes or No if the entire school population participates in the magnet school program.
[Schools]CRDC_AllMagnetOnly_YN CRDC Report – Part 1
District Setup - School/School Info > Edit School > Civil Rights Data Collection (CRDC) 53
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
This alternative school is designed to meet the needs of the following (check all that apply)
Check one or more that applies for this school:
• Students with Academic Difficulties
• Students with Discipline Problems
• Other (Provide a comment in the Comment section to describe)
[Schools]CRDC_AlternativeSchoolAcademic_TF
[Schools]CRDC_AlternativeSchoolDiscipline_TF
[Schools]CRDC_AlternativeSchoolOther_TF
CRDC Report – Part 1
Does this school have students enrolled in gifted/talented programs?
Select either Yes or No if this school has students enrolled in the gifted/talented program.
[Schools] CRDC_OffersGT_YN
Does this school have students enrolled in Advanced Placement (AP) courses?
Select either Yes or No if this school has students enrolled in Advanced Placement (AP) courses.
[Schools]CRDC_AP_YN
Different Advanced Placement (AP) Courses and Selection
Select either Yes or No if students are allowed to self-select to participate in AP courses.
[Schools]CRDC_APSelfParticipate_YN
CRDC Report – Part 1
Does this school have single sex Academic classes in a co-educational school?
Select either Yes or No if the school offers single sex Academic classes in a co-education school.
[Schools]CRDC_SingleSexClass_YN CRDC Report – Part 1
School Form Level Comments (Part 1)
Enter additional school form level comments for Part 1, if applicable.
[Schools]CRDC_SchoolPart1Comments
CRDC Report – Part 1
District Setup - School/School Info > Edit School > Civil Rights Data Collection (CRDC) 54
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Does this school have any high school aged students in its ungraded classes?
Click Yes or No if the school has high school age students in upgraded classes.
[CRDC_UngradedHSAgeStudents_YN CRDC Report – Part 2
Interscholastic Athletics - Sports, Teams, and Participants
Enter the counts for the following:
• Male only sports
• Female only sports
• Male only teams
• Female only teams
• Male only participants on teams
• Female only participants on teams
[Schools]CRDC_InterschSportsM
[Schools]CRDC_InterschSportsF
[Schools]CRDC_InterschTeamsM
[Schools]CRDC_InterschTeamsF
[Schools]CRDC_InterschParticipantsM
[Schools]CRDC_InterschParticipantsF
CRDC Report – Part 2
School Form Level Comments (Part 2)
Enter school form level comments for Part 2, if applicable.
CRDC_SchoolPart2Comments CRDC Report – Part 2
District Setup > School/School Info > Edit School > Civil Rights Data Collection (CRDC)> Final Grade Store Codes
Term Select term [Terms]Name
District Setup - District Setup > School/School Info > Edit School > Civil Rights Data Collection (CRDC)> Final Grade Store Codes 55
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Store Code List (separated by a comma and without spaces
Specify which store codes for the school term should be considered as the final grade for a class. This is particularly used for determining whether the student passed Algebra I or not.
Note: Separate each code using a comma, with no spaces.
Refer to the CRDC Specific Virtual Tables in the Appendix for the Store Code List.
CRDCFinalGradeStoreCodes CRDC Report – Part 2
Special Programs > Special Program Information
Program Name Enter the special program name.
See the Appendix for valid values.
[Gen]Name
[Gen]Cat=specprog
N/A Required Setup.
District Setup - Special Programs > Special Program Information 56
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Years & Terms
Years & Terms Define term names and abbreviations with term beginning and ending dates.
[Terms] N/A EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC06 Membership and Attendance
SC07 Membership and Attendance Worksheet
SC08 Master Classification List
District Setup - Years & Terms 57
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
GPA Calculations > Calculation Methods
Grade Scales A 4.0 Grade Scale must be defined for use with the SC Transcript object reports.
[GradeScaleItem]ID N/A SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
District Setup - GPA Calculations > Calculation Methods 58
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Cumulative Weighted GPA
Each district in South Carolina must define a weighted GPA (SC_UGP_GPA) to use for the SC Uniform Grade Policy. The formulas is: trunc((gpa_sum(gpa_gpapoints()*gpa_potentialcredit())/sum(gpa_potentialcredit())),3)
This is defined as cumulative, no grade scale, counts in GPA, counts in class rank, and has potential credit.
A SC_4.0 GPA must be defined which represents the unweighted calculation usually requested by colleges and entities providing scholarships outside of SC. The same formula is used for this calculation. It is defined as cumulative, 4.0 Grade Scale, counts in GPA, counts in class rank, and has potential credit.
Depending on the names given to these calculations, adjustments may need to be made to the SC transcript object reports.
[Gen]Cat=gpacalcmethod
[Gen]Name
[Gen]ValueT
N/A SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
District Setup - GPA Calculations > Calculation Methods 59
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Tests > Edit/New Test
Note: The names of the test parts, scores, definitions, etc. are specifically created for the data collection by the SCDE. If you vary from these names, even by a hyphen or space, it will be difficult to link your data to the collection.
Name Enter the name of the test.
The only required test for South Carolina is Dial_3.
[Tests]Name N/A Required Setup
Type Choose the level of the test from the pop-up menu.
For Dial_3, choose National from the pop-up menu.
[Tests]Test_Type N/A Required Setup
Description Enter a description for the test that appears on the Test Scores and student pages menus.
For Dial_3, the description can be Developmental Indicators for the Assessment of Learning.
[Tests]Description N/A Required Setup
Tests > Test Scores > Edit/New Test Score: Dial 3
Name Enter the name of the test score.
For Dial_3, the Test Scores must be:
• D3_LANG_SubScale
• D3_CONC_SubScale
• D3_MOTR_SubScale
[TestScore]Name N/A Required Setup
District Setup - Tests > Edit/New Test 60
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Sort Order Indicate the order for the test score.
For Dial_3, the sort order must be:
• D3_LANG_SubScale - 1
• D3_CONC_SubScale - 2
• D3_MOTR_SubScale - 3
[TestScore]SortOrder N/A Required Setup
Description Enter a description for the test to appear on the Test Scores page.
For Dial_3, the descriptions must be:
• DIAL3 Language Score
• DIAL3 Concepts Score
• DIAL3 Motor Score
[TestScore]Description N/A Required Setup
District Setup - Tests > Test Scores > Edit/New Test Score: Dial 3 61
South Carolina State Reporting Guide
School Setup The following data elements are required for school setup. The first two pages of navigation are removed for brevity:
Start Page > School Setup.
1. On the Start Page, click the School link. The school list appears.
2. Choose a school from the pop-up menu. The school start page appears.
3. Click School. The School Setup page appears.
Data Element Additional Information [Table]FieldName Length Used in these Reports
Attendance Codes > Edit/New Attendance Code
Code Enter the attendance code abbreviation.
[Attendance_Code]Att_Code N/A SC06 Membership and Attendance
AYP/Report Card
Description Enter the attendance code description.
[Attendance_Code]Description N/A SC06 Membership and Attendance
AYP/Report Card
Presence Status Select Present or Absent as the presence status.
All codes must be marked as either Present or Absent.
[Attendance_Code]Presence_Status_CD
N/A SC06 Membership and Attendance
AYP/Report Card
School Setup - Attendance Codes > Edit/New Attendance Code 62
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Points Enter the number of points associated with the attendance code.
[Attendance_Code]Course_Credit_Points
N/A AYP/Report Card
Teacher can assign Choose Yes or No from the pop-up menu to determine whether the teacher can assign the attendance code.
[Attendance_Code]Assignment_Filter_YN
N/A N/A
Earns ADA credit Select whether the attendance code affects attendance calculation.
This must be checked for all codes.
[Attendance_Code]Calculate_ADA_YN
N/A SC06 Membership and Attendance
AYP/Report Card
Counts toward membership
Select whether the attendance code affects membership calculation.
This must be checked for all codes.
[Attendance_Code]Calculate_ADM_YN
N/A SC06 Membership and Attendance
AYP/Report Card
Sort Order Choose the sort order from the pop-up menu to determine where the code displays on the page.
[Attendance_Code]SortOrder N/A N/A
Attendance Code Categories > Edit/New Attendance Code Category
Note: Attendance code categories are associated with a specific school, but not a specific school year; i.e. they are copied from year to year. Required categories are Excused, Unexcused, and Tardy. You may create as many attendance code categories as needed. You may assign more than one category to an attendance code.
Code Enter the attendance code category abbreviation.
[Code_Entity]CE_Code N/A SC06 Membership and Attendance
School Setup - Attendance Code Categories > Edit/New Attendance Code Category 63
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Name Enter the name of the attendance code category.
[Code_Entity]External_Name N/A SC06 Membership and Attendance
Description Enter a description for the attendance code category.
[Code_Entity]Description N/A SC06 Membership and Attendance
Sort Order Choose the sort order from the pop-up menu to determine where the attendance code category displays on the page.
[Code_Entity]SortOrder N/A N/A
Attendance Conversions > Edit/New Attendance Conversion
Name Enter the attendance conversion name.
The use of both Meeting and Daily attendance requires two attendance conversions: Period-to-Day and Code-to-Day.
[Attendance_Conversion]Name N/A SC06 Membership and Attendance
AYP/Report Card
School Setup - Attendance Conversions > Edit/New Attendance Conversion 64
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Attendance Conversions > (NONE)/Defined > Period-To-Day Attendance Conversion
Note: A critical part of setting up the period-to-day conversion is ensuring a bridge period is selected in each bell schedule defined.
Day Attendance Value Enter the day attendance value for the period-to-day attendance conversion for the FTE.
For South Carolina schools, zero periods present is given a 0 (zero) value in the Day Attendance Value, indicating that the student will be counted absent for the day. If the student is present one or more periods, a value of 1 must be used for the Day Attendance Value, indicating that the student will be counted present for the day.
[Attendance_Conversion_Items]Conversion_Mode_Code=periodday
[Attendance_Conversion_Items]Attendance_Value
N/A SC06 Membership and Attendance
Attendance Conversions > (NONE)/Defined > Code-To-Day Attendance Conversion
Code The code for the code-to-day attendance conversion for the FTE.
Present must be the first code listed.
[Attendance_Conversion_Items]Conversion_Mode_Code=codeday
[Attendance_Conversion_Items]Input_Value
Note: The value in the Input_Value field is the ID of an attendance code in the [Attendance_Code] table.
N/A SC06 Membership and Attendance
School Setup - Attendance Conversions > (NONE)/Defined > Period-To-Day Attendance Conversion 65
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Day Attendance Value Enter the day attendance value for the code-to-day attendance conversion for the FTE.
For South Carolina schools, this conversion defines the Day Attendance Value for each attendance code.
For each attendance code defined under Attendance Codes as present, you must assign a 1 to indicate the student will be counted present.
For each attendance code defined under Attendance Codes as absent, you must assign a 0 (zero) to indicate the student will be counted absent.
[Attendance_Conversion_Items]Conversion_Mode_Code=codeday
[Attendance_Conversion_Items]Attendance_Value
N/A SC06 Membership and Attendance
Full-Time Equivalencies (FTE) > Edit/New FTE Code
Note: Full time equivalency codes allow you to group students for purposes of calculating Average Daily Attendance (ADA) values. The FTE value directly influences the attendance and membership results for all students.
Name Enter the FTE name.
All South Carolina schools should use one FTE code. A suggested name is “Default”.
[FTE]Name N/A SC06 Membership and Attendance
School Setup - Full-Time Equivalencies (FTE) > Edit/New FTE Code 66
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Default Attendance Mode
Choose the default attendance mode for the FTE from the pop-up menu.
For Meeting Only schools, the Default Attendance Mode must be Meeting.
For Meeting and Daily schools, the Default Attendance Mode must be Daily.
[FTE]Dflt_Att_Mode_Code N/A SC06 Membership and Attendance
Default Attendance Conversion
Choose the default attendance conversion for the FTE from the pop-up menu.
For Meeting Only schools, the Default Attendance Conversion must be Period to Day.
For Meeting and Daily schools, the Default Attendance Conversion must be Code to Day.
[FTE]Dflt_Conversion_Mode_Code N/A SC06 Membership and Attendance
Default for these grades
All grades should be checked. N/A SC06 Membership and Attendance
School Setup - Full-Time Equivalencies (FTE) > Edit/New FTE Code 67
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Preferences > Attendance Preferences
Attendance Recording Methods
Select the Meeting checkbox to enable meeting attendance.
Select the Daily checkbox to enable daily attendance.
For South Carolina, both Meeting and Daily should be selected. If a school is set up only for Daily Attendance, then teachers cannot take attendance and attendance will not show up in the Parent Portal. If a school is set up only for Meeting Attendance, then they will have difficulty determining truants.
[Prefs]Value
[Prefs]Name=ATT_RecordModeMeeting
[Prefs]Value
[Prefs]Name=ATT_RecordModeDaily
N/A SC06 Membership and Attendance
Default Attendance Page
Choose the appropriate attendance page from the pop-up menu to indicate the preferred default attendance page which displays when student attendance pages are selected.
N/A N/A
School Setup - Preferences > Attendance Preferences 68
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Meeting and Daily Attendance Bridge
Select the appropriate option for the Meeting and Daily Attendance Bridge.
When using both Meeting and Daily attendance modes, the bridge period allows you to synchronize attendance records. PowerSchool uses the bridge period attendance to populate the daily attendance.
A bridge period is defined in each bell schedule.
Select One-Way if your school takes attendance multiple times per day i.e. the teacher takes attendance in each period. The attendance code recorded in the bridge period will be used to set the daily attendance code.
Select Two-Way if your school takes attendance only once each day. The attendance code recorded in the bridge period will be used to set the daily attendance code. When the office staff updates a student’s daily attendance code, the attendance code in the bridge period will also be updated.
N/A SC06 Membership and Attendance
School Setup - Preferences > Attendance Preferences 69
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Count meeting attendance recorded at another school for students enrolled at this school
If a student is enrolled in a class at another school, and there is attendance associated with that class, select this option to include this attendance when calculating ADA for PowerSchool reports.
Note: If a student is enrolled in another school during the bridge period, the attendance will not roll back to the home school. In that case the daily attendance must be manually entered for that student at his home school.
N/A N/A
Count these codes for period conversion
Choose Presents from the count these codes for period conversion pop-up menu.
[Prefs]Value
[Prefs]Name=ATT_CalcCntPresentsAbsences
N/A SC06 Membership and Attendance
School Setup - Preferences > Attendance Preferences 70
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Bell Schedules > Edit/New Bell Schedule
Note: The bell schedule is the schedule of the periods that are in session on a given day; it is directly associated with attendance. The school may have multiple bell schedules for such days as regular day, early release day, and half-day. Only one bell schedule may be assigned to a given day at a school. At least one period must have the Counts as ADA setting checked. Any time the length of a period changes in a day you may want to use a corresponding bell schedule (not required). The bell schedule must be created after the attendance conversions are set up as each bell schedule is associated with an attendance conversion.
Some Considerations:
• Schools with different groups of students on different schedules must select the bell schedule used by the majority of the students.
• Schools that only take attendance one time per day may want to consider a bell schedule that includes only the one period when attendance is taken and this period is the bridge period. Teachers will see all periods in PowerTeacher, but the periods that are not included in the bell schedule will not allow the teacher to take attendance in these periods.
• If you use the same period designation every day of the schedule rotation, one bell schedule can accommodate all rotation days. The same period will be the bridge period for all days in the rotation.
• If your rotation days have different periods, a bell schedule for each rotation day is needed. Each bell schedule may have a different bridge period.
• Bell schedules for shorter school days are not needed unless the bridge period is not going to meet on the short days.
• All students must be scheduled into a class during the bridge period at their home school. If a student is not scheduled into a class during the bridge period, you will have to manually enter the student’s daily attendance code. This includes students that are at CATE centers and alternative schools.
Name Enter the bell schedule name. [Bell_Schedule]Name N/A SC06 Membership and Attendance
School Setup - Bell Schedules > Edit/New Bell Schedule 71
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Attendance Conversion Method
Choose the attendance conversion method for the bell schedule from the pop-up menu.
[Bell_Schedule]Attendance_Conversion_ID
N/A SC06 Membership and Attendance
AYP/Report Card
Edit Bell Schedules Select this link to add the periods for the particular bell schedule.
Choose the period from the pop-up menu. Enter the start and end times for the period for that bell schedule. The times at the top of the screen are the actual start and end times for that period. The Default Time In is the time school begins for that bell schedule. The Default Time Out is the time school ends for that bell schedule. For early release or half days, use the actual start and end times as the Default Time In and Default Time Out for those short days.
At least one period in the bell schedule must have Counts as ADA checked.
When using both Meeting and Daily attendance modes, the bridge period allows you to synchronize attendance records. You define a bridge period in the bell schedule. If multiple bell
N/A SC06 Membership and Attendance
AYP/Report Card
School Setup - Bell Schedules > Edit/New Bell Schedule 72
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
schedules are used, a bridge period must be selected for each bell schedule.
To set a bridge period, click the number of the period to be used as the bridge in each bell schedule defined. For the bridge period only, check the Use of Daily Attendance box in each bell schedule.
Note: The bridge period should not be changed during the school year.
Calendar Setup
Date The date is view-only on this page. The days included in the calendar are determined by the start date and end date of current school year.
[Calendar_Day]Date N/A SC06 Membership and Attendance
SC02 Cumulative Class List
AYP/Report Card
School Setup - Calendar Setup 73
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Day Choose the appropriate cycle day from the pop-up menu.
[Calendar_Day]Cycle_Day_ID N/A SC06 Membership and Attendance
SC02 Cumulative Class List
AYP/Report Card
Schedule Choose the appropriate bell schedule from the pop-up menu.
[Calendar_Day]Bell_Schedule_ID N/A SC06 Membership and Attendance
SC02 Cumulative Class List
AYP/Report Card
Tracks Check the appropriate tracks.
Tracks may be left checked even if tracks are not used.
[Calendar_Day]A, B, C, D, E, F N/A N/A
In Sess Check the checkbox to count the calendar day in attendance calculation.
This is required for all valid school days.
[Calendar_Day]InSession N/A SC06 Membership and Attendance
SC02 Cumulative Class List
AYP/Report Card
School Setup - Calendar Setup 74
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Memb Value Enter the membership value for the calendar day to use when calculating membership.
Note: The value must be 1 for each valid school day.
[Calendar_Day]MembershipValue 1 SC06 Membership and Attendance
SC02 Cumulative Class List
AYP/Report Card
Type Choose the appropriate calendar membership type from the pop-up menu.
[Calendar_Day]Type N/A SC06 Membership and Attendance
SC02 Cumulative Class List
AYP/Report Card
Note Enter a note to describe the calendar day.
[Calendar_Day]Note N/A AYP/Report Card
School Setup - Calendar Setup 75
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Class Rank > Class Rank Methods
All secondary schools that provide information for scholarship eligibility for the Palmetto Fellows Program and the South Carolina Commission on Higher Education, must define a Class Rank Method for the SC UGP GPA and the SC 4.0 GPA. See District Setup > GPA Calculations > Calculation Methods. These class ranks are also used on the SC Transcript object reports.
In accordance with the regulations for South Carolina Commission on Higher Education and Uniform Grady Policy, a date of December 15 of each year has been established to store and capture data as the official snapshot date for electronic transcripts from which to determine class rank for purposes of scholarship eligibility. A date of June 15 of each year has been established to store and capture data as the official snapshot date for electronic transcripts from which to determine the class rank of graduates who complete requirements during the regular school year.
December 15 serves as the reporting period of class rank of students who have completed or retaken courses during summer months or of student who have transferred from other schools. It serves as the reporting period of enrollment numbers and student pool of candidates who have entered schools since the June 15 of the previous year. It serves as a biannual reporting period for calculation of GPA.
June 15 serves as the reporting period of class rank. It serves as a biannual reporting period for calculation of GPA.
Days > Cycle Days > Edit Cycle Day
Day Letter The day letter is view-only on this page. To edit the number of days associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.
Define your days to reflect your schools’ unique scheduling style for student class attendance.
Examples of unique schedule days:
• Students attend the same classes every day = 1 day schedule.
[Cycle_Day]Letter 1 SC06 Membership and Attendance
SC02 Cumulative Class List
AYP/Report Card
School Setup - Class Rank > Class Rank Methods 76
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
• Students attend one set of classes on a “Gold” day and another set of classes on a “Blue” day = 2 day schedule.
• Students with a M-W-F and a T-Th schedule = 2 day schedule.
Students attend a different set of classes each day of the week = 5 day schedule.
Day Abbreviation Enter the day abbreviation. [Cycle_Day]Abbreviation 1 SC06 Membership and Attendance
SC02 Cumulative Class List
AYP/Report Card
Day Name Enter the day name. [Cycle_Day]Day_Name N/A SC06 Membership and Attendance
SC02 Cumulative Class List
AYP/Report Card
School Setup - Days > Cycle Days > Edit Cycle Day 77
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Periods > Edit Period
Period Number The period number is view-only on this page. To edit the number of periods associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.
You must enter the maximum number of periods used by any grade or student across the school. For elementary schools, define a period for each subject area that receives a grade on the report card (include a period for homeroom if teachers take attendance).
[Period]Period_Number N/A Required Setup.
Period Abbreviation Enter the period abbreviation. [Period]Abbreviation N/A Required Setup.
Period Name Enter the period name. [Period]Name N/A Required Setup.
Sections
Sections > [select course] > [select section] > Edit Section
Course Number Enter the course number for the section.
[Sections]Course_Number N/A N/A
Term Choose the term for the section from the pop-up menu.
[Sections]TermID N/A AYP/Report Card
Schedule Select the meeting schedule for the section.
[Sections]Expression
[Section_Meeting]SectionID = [Sections]ID
N/A AYP/Report Card
School Setup - Periods > Edit Period 78
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Teacher Choose the teacher for the section from the pop-up menu.
The [Sections]Teacher field always holds the information for the current Lead Teacher. The [SectionTeacher] table holds the historical information for the lead teachers as well as additional staff information.
[Sections]Teacher N/A AYP/Report Card
Highly Qualified Status
Grade Scale Choose the grade scale for the section from the pop-up-menu.
[Sections]GradeScaleID N/A AYP/Report Card
Section Number Enter the section number. [Sections]Section_Number N/A AYP/Report Card
Highly Qualified Status
Maximum Enrollment Enter the maximum number of students that can be enrolled in the section.
[Sections]MaxEnrollment N/A AYP/Report Card
District Where Taught Enter the District ID if the section is taught at a different district. Otherwise, leave blank.
[Sections]WhereTaughtDistrict N/A AYP/Report Card
School Where Taught Enter the School ID if the section is taught at a different school. Otherwise, leave blank.
[Sections]WhereTaught N/A AYP/Report Card
Exclude from Attendance
Select the checkbox if the section should not be counted towards ADM/ADA for students.
[Sections]Exclude_ADA N/A AYP/Report Card
School Setup - Sections 79
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Instruction Type Choose the type of instruction for this section from the pop-up menu.
[Sections]SC_InstrType N/A AYP/Report Card
Single Gender Select the checkbox if this section is restricted to a single gender.
[Sections]SC_GenderRestricted N/A AYP/Report Card
Homeroom Select this flag for sections that qualify as homerooms.
[Sections]SC_homeroom 1 SC08 Master Classification List
AYP/Report Card
VSP Teacher Name Enter the last name, first name and middle initials for the Virtual School Program instructor for this section if appropriate.
[Sections]SC_VSP_LastName
[Sections]SC_VSP_FirstName
[Sections]SC_VSP_MI
N/A N/A
VSP Certificate No. Enter the certification number for the Virtual School Program instructor for this section if appropriate.
[Sections]SC_VSP_CERTNO 6 N/A
VSP SSN Enter the Social Security number for the Virtual School Program instructor for this section if appropriate.
[Sections]SC_VSP_SSN 9 N/A
School Setup - Sections 80
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Sections > [Course Name] > Edit Section Information> Civil Rights Data Collection
Classes in Mathematics and Science Courses
Click Yes or No for the following:
• Does this qualify as an Algebra I course?
• Does this qualify as a Geometry course?
• Does this qualify as an Algebra II course?
• Does this qualify as an Advanced Math course (trigonometry, elementary analysis, analytic geometry, statistics, precalculus, etc.)?
• Does this qualify as a Calculus course?
• Does this qualify as a Biology course?
• Does this qualify as a Chemistry course?
• Does this qualify as a Physics course?
This is an override value if the section is different from the course setting.
[Sectios]CRDC_CourseTypeAlgebraI_YN
[Sectios]CRDC_CourseTypeGeometry_YN
[Sectios]CRDC_CourseTypeAlgebraII_YN
[Sectios]]CRDC_CourseTypeAdvMath_YN
[Sectios]]CRDC_CourseTypeCalculus_YN
[Sectios]CRDC_CourseTypeBiology_YN
[Sectios]CRDC_CourseTypeChemistry_YN
[Sectios]CRDC_CourseTypePhysics_YN
CRDC Report – Part 1
School Setup - Sections > [Course Name] > Edit Section Information> Civil Rights Data Collection 81
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Does this fall under a specific Advanced Placement (AP) subject area?
Select the advance placement subject area:
• MT - AP Math
• SC - AP Science
• FL - AP Foreign Language
• OT - AP Other
This is an override value if the section is different from the course setting.
[Sectios]CRDC_APSubjectArea CRDC Report – Part 1
School Setup - Sections > [Course Name] > Edit Section Information> Civil Rights Data Collection 82
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Single Gender Subject Category
Choose the subject category that single sex classes falls under:
• AG - Algebra or Geometry
• M" - Other Math
• S" - Science
• EN - English, Reading, Language Arts
• OT - Other Academic Subjects
Is this restricted to a single gender?
Valid values:
• M - Male Only
• F - Female Only
• Blank - Not Restricted (Co-ed)
This is an override value if the section is different from the course setting.
[Sectios]CRDC_APSubjectCat
[Sectios]CRDC_SingleSexCode
CRDC Report – Part 1
School Setup - Sections > [Course Name] > Edit Section Information> Civil Rights Data Collection 83
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Years & Terms > New
Years & Terms > Edit Terms
Note: Years and terms must be defined using the date format MM/DD/YYYY for any terms in which grades are awarded or classes scheduled. No dates can overlap across terms. You may want to add additional days at the end of the school term to allow for weather or other emergency makeup days.
Name Enter the name of the term. [Terms]Name N/A EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC06 Membership and Attendance
SC08 Master Classification List
AYP/Report Card
School Setup - Years & Terms > New 84
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Abbreviation Enter an abbreviation for the term.
[Terms]Abbreviation N/A EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC06 Membership and Attendance
SC08 Master Classification List
AYP/Report Card
School Setup - Years & Terms > New 85
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
First Day of Term Enter the first day of the term. [Terms]FirstDay N/A EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC06 Membership and Attendance
SC08 Master Classification List
AYP/Report Card
School Setup - Years & Terms > New 86
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Last Day of Term Enter the last day of the term. [Terms]LastDay N/A EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC06 Membership and Attendance
SC08 Master Classification List
AYP/Report Card
What portion of the school year does this term represent
Choose the portion of the school year that this term represents from the pop-up menu.
[Terms]Portion N/A AYP/Report Card
School Setup - Years & Terms > New 87
South Carolina State Reporting Guide
Staff Setup The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:
Start Page > Staff > [Select Staff Member].
1. On the Start Page, click Staff.
2. Select a staff member or New Staff Entry.
3. Select Edit Information for existing staff members.
Note: For more information on code values, see the Appendix.
Data Element Additional Information [Table]FieldName Length Used in these Reports
Edit Information
Name (Last, First MI) Enter the name.
Format: LastName, FirstName MiddleName
[Teachers]LastFirst
[Teachers]Last_Name
[Teachers]First_Name
[Teachers]Middle_Name
40
20
20
15
SC08 Master Classification List
Highly Qualified Status
Email Address Enter the email address for the teacher.
[Teachers]Email_Addr N/A N/A
Gender Choose either female or male from the pop-up menu.
Valid values:
• F – Female
• M – Male
[Teachers]Gender N/A N/A
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Federal Ethnicity and Race: Ethnicity
Choose Yes or No to indicate if the student is Hispanic or Latino.
[Teachers]Fedethnicity
Valid Values:
• -1 – Default, no value
• 0 – No, not Hispanic or Latino
• 1 – Yes, Hispanic or Latino
N/A SC Incident Management Query
AYP/Report Card
Federal Ethnicity and Race: Race
Select the checkbox for the appropriate federal race category.
[TeacherRace]Racecd N/A SC Incident Management Query
ID Enter the teacher’s ID.
Teacher IDs must be unique within a district. The recommendation from the South Carolina Department of Education is to use the state-assigned three-digit school number as the beginning of the Teacher ID and append 3 digits to this number.
[Teachers]TeacherNumber N/A Required Setup.
StatePrId (Cert#) Enter the teacher’s certification number.
[Teachers]SIF_StatePrId 6 Highly Qualified Status
SSN Enter the teacher’s Social Security Number.
[Teachers]SSN N/A Highly Qualified Status
Active Select the checkbox to indicate the teacher is active. The stored value is 1 if the teacher is active and 2 if the teacher is inactive.
[Teachers]Status 1 N/A
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Generation (Jr., Sr., etc.)
Choose a generation code from the pop-up menu if applicable.
[Teachers]SC_Tchr_Generation N/A N/A
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Student Setup The following data elements are required for student setup. The first two pages of navigation are removed for brevity:
Start Page > Student.
1. On the Start Page, select the School link at the top of the page.
2. Choose the appropriate school from the pop-up menu.
3. Click Submit.
4. Select the first letter of the student’s last name.
5. Select a student from the list. The last accessed student information page opens for the student selected.
Note: For more information on code values, see the Appendix.
Data Element Additional Information [Table]FieldName Length Used in these Reports
Demographics
Name (last, first MI) Enter the student’s name.
Format: LastName, FirstName MiddleName
[Students]LastFirst
[Students]Last_Name
[Students]First_Name
[Students]Middle_Name
35
20
15
20
EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC03 Cumulative Class List
SC04 Daily Activities Log
SC08 Master Classification List
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Data Element Additional Information [Table]FieldName Length Used in these Reports
AYP/Report Card
SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Graduation Rate Planning Worksheet
Address Enter the student’s address. [Students]Street
[Students]City
[Students]State
[Students]Zip
N/A N/A
Mailing Address Enter the student’s mailing address.
[Students]Mailing_Street
[Students]Mailing_City
[Students]Mailing_State
[Students]Mailing_Zip
N/A SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Graduation Rate Planning Worksheet
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Data Element Additional Information [Table]FieldName Length Used in these Reports
DOB Enter the student’s date of birth. [Students]DOB N/A AYP/Report Card
SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Graduation Rate Planning Worksheet
Federal Ethnicity and Race: Ethnicity
Choose Yes or No to indicate if the student is Hispanic or Latino.
[Students]Fedethnicity
Valid Values:
• -1 – Default, no value
• 0 – No, not Hispanic or Latino
• 1 – Yes, Hispanic or Latino
N/A SC Incident Management Query
AYP/Report Card
Federal Ethnicity and Race: Race
Select the checkbox for the appropriate federal race category.
[StudentRace]Racecd N/A SC Incident Management Query
Scheduling/Reporting Ethnicity
Choose the student’s ethnicity, to be used in PowerSchool reports.
[Students]Ethnicity N/A SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Gender Choose either female or male from the pop-up menu.
Valid values:
• F – Female
• M – Male
[Students]Gender N/A AYP/Report Card
SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Grade Enter the student’s current grade level.
[Students]Grade_Level N/A AYP/Report Card
SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Previous Student ID Enter the student’s previous ID if appropriate.
[Students]prevstudentid N/A AYP/Report Card
SSN Enter the student’s social security number.
[Students]SSN 12 AYP/Report Card
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Student Number Enter the locally assigned student number.
[Students]Student_Number N/A EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC03 Cumulative Class List
SC04 Daily Activities Log
SC07 Membership and Attendance Worksheet
SC08 Master Classification List
AYP/Report Card
SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Graduation Rate Planning Worksheet
Student Setup - Demographics 95
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Data Element Additional Information [Table]FieldName Length Used in these Reports
State/Province – SC > Emergency Contacts
Emergency Comments
Enter any emergency comments. [Students]SC_Emg_Comments 45 N/A
Emergency Contact 1 Name
Enter the Contact 1 First Name. [Students]ecnt1_fname 20 N/A
Emergency Contact 1 (lastname)
Enter the Contact 1 Last Name. [Students]ecnt1_lname 20 N/A
Emergency Contact 1 Relationship Code
Choose the relationship code for the contact from the pop-up menu.
See the Appendix for valid values.
[Students]ecnt1_rel 20 N/A
Emergency Contact 1 Home Phone
Enter the home phone number for Emergency Contact 1.
[Students]ecnt1_hphone 20 N/A
Emergency Contact 1 Work Phone
Enter the work phone number for Emergency Contact 1.
[Students]ecnt1_WPhone 20 N/A
Emergency Contact 1 Cell Phone
Enter the cell phone number for Emergency Contact 1.
[Students]ecnt1_cphone 20 N/A
Emergency Contact 1 email
Enter the email address for Emergency Contact 1.
[Students]ecnt1_email 40 N/A
Emergency Contact 1 Address
Enter the address for the Emergency Contact 1
[Students]ecnt1_street 70 N/A
Emergency Contact 1 City, State, and Zip
Enter the city, state and zip code for the Emergency 1 Contact.
[Students]ecnt1_city
[Students]ecnt1_state
[Students]ecnt1_zip
30
3
10
N/A
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Emergency Contact 1 Receive Mailings
Select the Yes checkbox if the contact should receive mailings for the student.
[Students]ecnt1_recvmail 1 N/A
Emergency Contact 1 Has Custody Yes
Select the checkbox to denote that this contact has custody of the student.
[Students]ecnt1_custody 1 N/A
Emergency Contact 2 Name
Enter the Contact 2 First Name. [Students]ecnt2_fname 20 N/A
Emergency Contact 2 (lastname)
Enter the Contact 2 Last Name. [Students]ecnt2_lname 20 N/A
Emergency Contact 2 Relationship Code
Choose the relationship code for the contact from the pop-up menu.
See the Appendix for valid values.
[Students]ecnt2_rel 20 N/A
Emergency Contact 2 Home Phone
Enter the home phone number for Emergency Contact 2.
[Students]ecnt2_hphone 20 N/A
Emergency Contact 2 Work Phone
Enter the work phone number for Emergency Contact 2.
[Students]ecnt2_WPhone 20 N/A
Emergency Contact 2 Cell Phone
Enter the cell phone number for Emergency Contact 2.
[Students]ecnt2_cphone 20 N/A
Emergency Contact 2 email
Enter the email address for Emergency Contact 2.
[Students]ecnt2_email 40 N/A
Emergency Contact 2 Address
Enter the address for the Emergency Contact 2
[Students]ecnt2_street 70 N/A
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Emergency Contact 2 City, State, and Zip
Enter the city, state and zip code for the Emergency 2 Contact.
[Students]ecnt2_city
[Students]ecnt2_state
[Students]ecnt2_zip
30
3
10
N/A
Emergency Contact 2 Receive Mailings
Select the Yes checkbox if the contact should receive mailings for the student.
[Students]ecnt2_recvmail 1 N/A
Emergency Contact 2 Has Custody Yes
Select the checkbox to denote that this contact has custody of the student.
[Students]ecnt2_custody 1 N/A
Emergency Contact 3 Name
Enter the Contact 3 First Name. [Students]ecnt3_fname 20 N/A
Emergency Contact 3 (lastname)
Enter the Contact 3 Last Name. [Students]ecnt3_lname 20 N/A
Emergency Contact 3 Relationship Code
Choose the relationship code for the contact from the pop-up menu.
See the Appendix for valid values.
[Students]ecnt3_rel 20 N/A
Emergency Contact 3 Home Phone
Enter the home phone number for Emergency Contact 3.
[Students]ecnt3_hphone 20 N/A
Emergency Contact 3 Work Phone
Enter the work phone number for Emergency Contact 3.
[Students]ecnt3_WPhone 20 N/A
Emergency Contact 3 Cell Phone
Enter the cell phone number for Emergency Contact 3.
[Students]ecnt3_cphone 20 N/A
Emergency Contact 3 email
Enter the email address for Emergency Contact 3.
[Students]ecnt3_email 40 N/A
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Emergency Contact 3 Address
Enter the address for the Emergency Contact 3
[Students]ecnt3_street 70 N/A
Emergency Contact 3 City, State, and Zip
Enter the city, state and zip code for the Emergency 3 Contact.
[Students]ecnt3_city
[Students]ecnt3_state
[Students]ecnt3_zip
30
3
10
N/A
Emergency Contact 3 Receive Mailings
Select the Yes checkbox if the contact should receive mailings for the student.
[Students]ecnt3_recvmail 1 N/A
Emergency Contact 3 Has Custody Yes
Select the checkbox to denote that this contact has custody of the student.
[Students]ecnt3_custody 1 N/A
Emergency Contact 4 Name
Enter the Contact 4 First Name. [Students]ecnt4_fname 20 N/A
Emergency Contact 4 (lastname)
Enter the Contact 4 Last Name. [Students]ecnt4_lname 20 N/A
Emergency Contact 4 Relationship Code
Choose the relationship code for the contact from the pop-up menu.
See the Appendix for valid values.
[Students]ecnt4_rel 20 N/A
Emergency Contact 4 Home Phone
Enter the home phone number for Emergency Contact 4.
[Students]ecnt4_hphone 20 N/A
Emergency Contact 4 Work Phone
Enter the work phone number for Emergency Contact 4.
[Students]ecnt4_WPhone 20 N/A
Emergency Contact 4 Cell Phone
Enter the cell phone number for Emergency Contact 4.
[Students]ecnt4_cphone 20 N/A
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Emergency Contact 4 email
Enter the email address for Emergency Contact 4.
[Students]ecnt4_email 40 N/A
Emergency Contact 4 Address
Enter the address for the Emergency Contact 4
[Students]ecnt4_street 70 N/A
Emergency Contact 4 City, State, and Zip
Enter the city, state and zip code for the Emergency 4 Contact.
[Students]ecnt4_city
[Students]ecnt4_state
[Students]ecnt4_zip
30
3
10
N/A
Emergency Contact 4 Receive Mailings
Select the Yes checkbox if the contact should receive mailings for the student.
[Students]ecnt4_recvmail 1 N/A
Emergency Contact 4 Has Custody Yes
Select the checkbox to denote that this contact has custody of the student.
[Students]ecnt4_custody 1 N/A
Emergency Contact 5 Name
Enter the Contact 5 First Name. [Students]ecnt5_fname 20 N/A
Emergency Contact 5 (lastname)
Enter the Contact 5 Last Name. [Students]ecnt5_lname 20 N/A
Emergency Contact 5 Relationship Code
Choose the relationship code for the contact from the pop-up menu.
See the Appendix for valid values.
[Students]ecnt5_rel 20 N/A
Emergency Contact 5 Home Phone
Enter the home phone number for Emergency Contact 5.
[Students]ecnt5_hphone 20 N/A
Emergency Contact 5 Work Phone
Enter the work phone number for Emergency Contact 5.
[Students]ecnt5_WPhone 20 N/A
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Emergency Contact 5 Cell Phone
Enter the cell phone number for Emergency Contact 5.
[Students]ecnt5_cphone 20 N/A
Emergency Contact 5 email
Enter the email address for Emergency Contact 5.
[Students]ecnt5_email 40 N/A
Emergency Contact 5 Address
Enter the address for the Emergency Contact 5
[Students]ecnt5_street 70 N/A
Emergency Contact 5 City, State, and Zip
Enter the city, state and zip code for the Emergency 5 Contact.
[Students]ecnt5_city
[Students]ecnt5_state
[Students]ecnt5_zip
30
3
10
N/A
Emergency Contact 5 Receive Mailings
Select the Yes checkbox if the contact should receive mailings for the student.
[Students]ecnt5_recvmail 1 N/A
Emergency Contact 5 Has Custody Yes
Select the checkbox to denote that this contact has custody of the student.
[Students]ecnt5_custody 1 N/A
State/Province – SC > Homeless Student Information
Served by McKinney_Vento
Choose Y-Yes from the pop-up menu if the student is served by McKinney_Vento; otherwise leave it on the default of (blank) – No.
[Students]SC_McKinney_Vento_Serv
1 Required Setup
Primary Night Time Residence (At the time of the initial identification of homelessness)
Choose the code that identifies the Primary Night Time Residence for the student.
See the Appendix for valid values.
[Students]SC_Night_Residence 1 Required Setup
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Unaccompanied youth
Choose Y-Yes from the pop-up menu if the student is an unaccompanied youth; otherwise leave it on the default of (blank) – No.
[Students]SC_Unaccomp_Youth 1 Required Setup
State/Province – SC > Parent Information
Home Address Enter the Home (street) address for the student. This can also be entered on the student demographics page.
[Students]Street 45 N/A
Home City, State, Zip Enter the Home (street) City, State and Zip Code for the student. This can also be entered on the student demographics page.
[Students]City
[Students]State
[Students]Zip
30
3
10
N/A
Mailing Address Enter the mailing address for the student. This can also be entered on the student demographics page.
[Students]Mailing_Street 45 N/A
Mailing City, State, Zip
Enter the mailing City, State and Zip Code for the student. This can also be entered on the student demographics page.
[Students]Mailing_City
[Students]Mailing_State
[Students]Mailing_Zip
30
3
10
N/A
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Mother’s Name Enter the mother’s name.
Format: LastName, FirstName MiddleName
[Students]Mother 40 SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Graduation Rate Planning Worksheet
Mother’s Daytime Phone
Enter the work phone number for the mother.
[Students]motherdayphone 24 N/A
Father’s Name Enter the father’s name.
Format: LastName, FirstName MiddleName
[Students]Father 40 SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Graduation Rate Planning Worksheet
Father’s Daytime Phone
Enter the work phone number for the father.
[Students]fatherdayphone 24 N/A
Guardian’s Name & Info
Last, First, Middle
Enter the Guardian’s name. [Students]Guardian_Ln
[Students]Guardian_Fn
[Students]Guardian_Mn
21
16
5
Graduation Rate Planning Worksheet
Guardian Daytime Phone
Enter the work phone number for the guardian.
[Students]guardiandayphone 24 N/A
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Previous Guardian Info
Information from the student demographics guardian field.
[Students]guardian 40 N/A
Single Parent Household
Choose either True or False from the pop-up menu to indicate if the student lives in a single parent household.
[Students]singleparenthshldflag 1 N/A
Guardian is registered to receive
Select the checkboxes to indicate what information is to be sent to the parent.
Valid values:
• Summary of current grades and attendance
• Detail report of attendance
• Detail report showing assignment scores for each class
• School announcements
• Balance Alert
Note: If parent single sign-on security is enabled, this information appears on the [Parent Name] Preferences for [Student Name] dialog. For more information, see Manage Students Associated to Parent Accounts Manage Parents Associated to Student Accounts.
[Students]autosend_summary
[Students]Autosend_attendancedetail
[Students]Autosend_gradedetail
[Students]Autosend_schoolannouncements
[Students]Autosend_balancealert
N/A N/A
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Data Element Additional Information [Table]FieldName Length Used in these Reports
How often? Choose the rate at which information is to be sent to the parent from the pop-up menu.
Valid values:
• Never
• Weekly
• Every Two Weeks
• Monthly
• Daily
Note: If parent single sign-on security is enabled, this information appears on the [Parent Name] Preferences for [Student Name] dialog. For more information, see Manage Students Associated to Parent Accounts or Manage Parents Associated to Student Accounts.
[Students]Autosend_howoften N/A N/A
Send now? Select the checkbox to send information to the parent immediately.
Note: If parent single sign-on security is enabled, this information appears on the [Parent Name] Preferences for [Student Name] dialog. For more information, see Manage Students Associated to Parent Accounts or Manage Parents Associated to Student Accounts.
[Students]sendNow N/A N/A
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Guardian's email address
Enter the parent’s email address. Separate multiple addresses with commas.
Note: If parent single sign-on security is enabled and the parent has established a parent account, the email address that they used to establish the account appears.
[Students]GuardianEmail 33 N/A
Guardian Alert Text To send a notification to the parent, enter the desired text.
[Students]Alert_Guardian N/A N/A
Alert Expires To discontinue the notification after a certain date, enter the desired date.
[Students]Alert_GuardianExpires 10 N/A
Contact 1 Name Enter the Contact 1 First Name. [Students]cnt1_fname 20 N/A
Contact 1 (lastname) Enter the Contact 1 Last Name. [Students]cnt1_lname 30 N/A
Contact 1 Home Phone
Enter the home phone number for Contact 1.
[Students]cnt1_hphone 20 N/A
Contact 1 Work Phone
Enter the work phone number for Contact 1.
[Students]cnt1_WPhone 20 N/A
Contact 1 Cell Phone Enter the cell phone number for Contact 1.
[Students]cnt1_cphone 20 N/A
Contact 1 email Enter the email address for Contact 1.
[Students]cnt1_email 40 N/A
Contact 1 Address Enter the address for the Contact 1.
[Students]cnt1_street 70 N/A
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Contact 1 City, State, and Zip
Enter the city, state and zip code for the Contact 1.
[Students]cnt1_city
[Students]cnt1_state
[Students]cnt1_zip
27
3
10
N/A
Contact 1 Relationship Code
Choose the relationship code for the contact from the pop-up menu.
[Students]cnt1_rel 20 N/A
Contact 1 Receive Mailings
Select the Yes checkbox if the contact should receive mailings for the student.
[Students]cnt1_recvmail 1 N/A
Contact 1 Living With Select the checkbox to denote that this is the contact that the student lives with.
[Students]cnt1_custody 1 N/A
Contact 2 Name Enter the Contact 2 First Name. [Students]cnt2_fname 20 N/A
Contact 2 (lastname) Enter the Contact 2 Last Name. [Students]cnt2_lname 30 N/A
Contact 2 Relationship Code
Choose the relationship code for the contact from the pop-up menu.
[Students]cnt2_rel 20 N/A
Contact 2 Home Phone
Enter the home phone number for Contact 2.
[Students]cnt2_hphone 20 N/A
Contact 2 Work Phone
Enter the work phone number for Contact 2.
[Students]cnt2_WPhone 20 N/A
Contact 2 Cell Phone Enter the cell phone number for Contact 2.
[Students]cnt2_cphone 40 N/A
Contact 2 email Enter the email address for Contact 2.
[Students]cnt2_email 70 N/A
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Contact 2 Address Enter the address for the Contact 2.
[Students]cnt2_street 27
3
10
N/A
Contact 2 City, State, and Zip
Enter the city, state and zip code for the Contact 2.
[Students]cnt2_city
[Students]cnt2_state
[Students]cnt2_zip
20 N/A
Contact 2 Receive Mailings
Select the Yes checkbox if the contact should receive mailings for the student.
[Students]cnt2_recvmail 1 N/A
Contact 2 Has Custody
Select the checkbox to denote that this is the contact that the student lives with.
[Students]cnt2_custody 1 N/A
Contact 3 Name Enter the Contact 3 First Name. [Students]cnt3_fname 20 N/A
Contact 3 (lastname) Enter the Contact 3 Last Name. [Students]cnt3_lname 30 N/A
Contact 3 Home Phone
Enter the home phone number for Contact 3.
[Students]cnt3_hphone 20 N/A
Contact 3 Work Phone
Enter the work phone number for Contact 3.
[Students]cnt3_WPhone 20 N/A
Contact 3 Cell Phone Enter the cell phone number for Contact 3.
[Students]cnt3_cphone 20 N/A
Contact 3 email Enter the email address for Contact 3.
[Students]cnt3_email 40 N/A
Contact 3 Address Enter the address for the Contact 3.
[Students]cnt3_street 70 N/A
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Contact 3 City, State, and Zip
Enter the city, state and zip code for the Contact 3.
[Students]cnt3_city
[Students]cnt3_state
[Students]cnt3_zip
27
3
10
N/A
Contact 3 Relationship Code
Choose the relationship code for the contact from the pop-up menu.
[Students]cnt3_rel 20 N/A
Contact 3 Receive Mailings
Select the Yes checkbox if the contact should receive mailings for the student.
[Students]cnt3_recvmail 1 N/A
Contact 3 Has Custody
Select the checkbox to denote that this is the contact that the student lives with.
[Students]cnt3_custody 1 N/A
Contact 4 Name Enter the Contact 4 First Name. [Students]cnt4_fname 20 N/A
Contact 4 (lastname) Enter the Contact 4 Last Name. [Students]cnt4_lname 30 N/A
Contact 4 Home Phone
Enter the home phone number for Contact 4.
[Students]cnt4_hphone 20 N/A
Contact 4 Work Phone
Enter the work phone number for Contact 4.
[Students]cnt4_WPhone 20 N/A
Contact 4 Cell Phone Enter the cell phone number for Contact 4.
[Students]cnt4_cphone 20 N/A
Contact 4 email Enter the email address for Contact 4.
[Students]cnt4_email 40 N/A
Contact 4 Address Enter the address for the Contact 4.
[Students]cnt4_street 70 N/A
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Contact 4 City, State, and Zip
Enter the city, state and zip code for the Contact 4.
[Students]cnt4_city
[Students]cnt4_state
[Students]cnt4_zip
27
3
10
N/A
Contact 4 Relationship Code
Choose the relationship code for the contact from the pop-up menu.
[Students]cnt4_rel 20 N/A
Contact 4 Receive Mailings
Select the Yes checkbox if the contact should receive mailings for the student.
[Students]cnt4_recvmail 1 N/A
Contact 4 Has Custody
Select the checkbox to denote that this is the contact that the student lives with.
[Students]cnt4_custody 1 N/A
Contact 5 Name Enter the Contact 5 First Name. [Students]cnt5_fname 20 N/A
Contact 5 (lastname) Enter the Contact 5 Last Name. [Students]cnt5_lname 30 N/A
Contact 5 Home Phone
Enter the home phone number for Contact 5.
[Students]cnt5_hphone 20 N/A
Contact 5 Work Phone
Enter the work phone number for Contact 5.
[Students]cnt5_WPhone 20 N/A
Contact 5 Cell Phone Enter the cell phone number for Contact 5.
[Students]cnt5_cphone 20 N/A
Contact 5 email Enter the email address for Contact 5.
[Students]cnt5_email 40 N/A
Contact 5 Address Enter the address for the Contact 5.
[Students]cnt5_street 70 N/A
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Contact 5 City, State, and Zip
Enter the city, state and zip code for the Contact 5.
[Students]cnt5_city
[Students]cnt5_state
[Students]cnt5_zip
27
3
10
N/A
Contact 5 Relationship Code
Choose the relationship code for the contact from the pop-up menu.
[Students]cnt5_rel 20 N/A
Contact 5 Receive Mailings
Select the Yes checkbox if the contact should receive mailings for the student.
[Students]cnt5_recvmail 1 N/A
Contact 5 Has Custody
Select the checkbox to denote that this is the contact that the student lives with.
[Students]cnt5_custody 1 N/A
Other Information
Primary Language Code
Choose the appropriate Primary Language Code from the pop-up menu.
[Students]primarylanguage N/A N/A
State/Province – State or Province - SC
State ID The students State ID will display. [Students]State_StudentNumber 10 SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Include this student in State Reporting
Choose No from the pop-up menu to exclude this student’s data from the state reports. The default is Yes.
[Students]SC_IncludeInReporting 1 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary Log
SC06 Membership and Attendance Report
SC07 Membership and Attendance Worksheet
SC08 Master Classification List
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Self Contained Date Enter the self-contained date for this student. The self-contained date must be a valid date in the current school year as well as an in-session day for students.
This field is blank by default.
[Students]SC_SelfContained_Date 10 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC07 Membership and Attendance Worksheet
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Data Element Additional Information [Table]FieldName Length Used in these Reports
State/Province – SC > EFA/EIA Classification Information > EFA Code Entry
Use this tab to maintain EFA classification records for students in your school.
EFA Primary Choose the primary EFA classification for this student from the pop-up menu.
See the Appendix for valid values.
[SC_EFA_History]efa_primary 4 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC06 Membership and Attendance
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC07 Membership and Attendance Worksheet
SC08 Master Classification List
AYP/Report Card
Student Setup - State/Province – SC > EFA/EIA Classification Information > EFA Code Entry 114
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Effective Start Date Enter the date when the primary EFA classification or additional EFA classification went or will go into effect for this student.
This date must be an in-session day within the current school year and after the student’s initial enrollment for the selected school year. It must also be later than any existing start dates in history.
Each time you enter the Effective Start Date an EFA History record is created. You can view these records in the EFA History table at the bottom of the page or edit these history records on the EFA History tab.
Note: This field displays only after you enter an EFA classification. The field is blank by default.
Format: MM/DD/YYYY
[SC_EFA_History]start_dt 10 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC06 Membership and Attendance
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC07 Membership and Attendance Worksheet
SC08 Master Classification List
AYP/Report Card
Student Setup - State/Province – SC > EFA/EIA Classification Information > EFA Code Entry 115
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
EFA 2 – EFA 10 Choose up to ten additional EFA classifications for this student from the appropriate pop-up menus.
See the Appendix for valid values.
[SC_EFA_History]efa_2
[SC_EFA_History]efa_3
[SC_EFA_History]efa_4
[SC_EFA_History]efa_5
[SC_EFA_History]efa_6
[SC_EFA_History]efa_7
[SC_EFA_History]efa_8
[SC_EFA_History]efa_9
[SC_EFA_History]efa_10
4 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC06 Membership and Attendance
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC07 Membership and Attendance Worksheet
SC08 Master Classification List
AYP/Report Card
Student Setup - State/Province – SC > EFA/EIA Classification Information > EFA Code Entry 116
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
State/Province – SC > EFA/EIA Classification Information > EIA Code Entry
Use this tab to maintain EIA code records for students in your school.
Effective Start Date Enter the date that the EIA codes went or will go into effect for this student.
This date must be an in-session day within the current school year and after the student’s initial enrollment for the selected school year. It must also be later than any existing start dates in history.
Each time you enter the Effective Start Date, an EIA History record is created. You can view these records in the EIA History table at the bottom of the page or edit these history records on the EIA History tab.
Note: This field displays only after you enter an EIA code. The field is blank by default.
Format: MM/DD/YYYY
[SC_EIA_History]start_dt 10 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
AYP/Report Card
Student Setup - State/Province – SC > EFA/EIA Classification Information > EIA Code Entry 117
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
EIA 1 – EIA 10 Choose up to ten EIA codes for this student from the pop-up menus.
See the Appendix for valid values.
[SC_EIA_History]eia_1
[SC_EIA_History]eia_2
[SC_EIA_History]eia_3
[SC_EIA_History]eia_4
[SC_EIA_History]eia_5
[SC_EIA_History]eia_6
[SC_EIA_History]eia_7
[SC_EIA_History]eia_8
[SC_EIA_History]eia_9
[SC_EIA_History]eia_10
4 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
Student Setup - State/Province – SC > EFA/EIA Classification Information > EIA Code Entry 118
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
State/Province – SC > EFA/EIA Classification Information > High Achieving
Use this tab to maintain High Achieving records for students in your school.
Effective Start Date Enter the date that the High Achieving codes went or will go into effect for this student.
This date must be an in-session day within the current school year and after the student’s initial enrollment for the selected school year. It must also be later than any existing start dates in history.
Each time you enter the Effective Start Date, a High Achieving History record is created. You can view these records in the High Achieving History table at the bottom of the page or edit these history records on the High Achieving History tab.
Note: This field displays only after you enter a High Achieving code. The field is blank by default.
Format: MM/DD/YYYY
[S_SC_STU_HIGHACH_C]Start_Date
10
Student Setup - State/Province – SC > EFA/EIA Classification Information > High Achieving 119
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
High Achieving 1 - 4 Choose up to four High Achieving codes for this student from the pop-up menus.
See the Appendix for valid values.
[S_SC_STU_HIGHACH_C]HighAch_1
[S_SC_STU_HIGHACH_C]HighAch_2
[S_SC_STU_HIGHACH_C]HighAch_3 [S_SC_STU_HIGHACH_C]HighAch_4
10 N/A
GT Artistic Discipline This field displays once a student is assigned the GTR High Achieving code.
[S_SC_STU_HIGHACH_C]GT_Artisitc_Disicpline
1 N/A
GT Academic Area This field displays once a student is assigned the GTA High Achieving Code.
[S_SC_STU_HIGHACH_C]GT_Academic_Area
1 N/A
Student Setup - State/Province – SC > EFA/EIA Classification Information > High Achieving 120
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
State/Province – SC > EFA/EIA Classification Information > Add-on Weightings
Use this tab to view Add-on Weightings records for students in your school. Below the current status of the students the audit history for the current year displays.
Effective Start Date This displays the most current date that the Add-on Weightings fields for this student were updated through the Add On Weightings Update report.
Each time the Update report is processed it examines particular fields to see if there are any changes for this student. If changes are found, a new record with a new effective date is created.
At the beginning of the school year the Add On Weightings Initialization Report creates default values of No for each student.
Format: MM/DD/YYYY
10
Academic Assistance This field is updated to Yes during the Add On Weighting Update Report if a student has a value of ‘1’ in SCPASS Performance Level ELA, SCPASS Performance Level Math, HSAP Performance Level ELA, or HSAP Performance Level Math on the Standardized Test Performance Level tab.
Student Setup - State/Province – SC > EFA/EIA Classification Information > Add-on Weightings 121
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
High Achieving This field is updated to Yes during the Add On Weighting Update if a student has a record for the current school year with a value of GTA, GTR, AP, or IB in any of the High Achieving fields.
N/A
LEP This field is updated to Yes during the Add On Weighting Update if a student has a value of 1-5 or A-D in English Proficiency on the Additonal Student Information page.
N/A
Poverty This field is blank for the beginning the 2014-2015 school year.
Student Setup - State/Province – SC > EFA/EIA Classification Information > Add-on Weightings 122
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
State/Province – SC > EFA/EIA Classification Information > EFA History
Use this tab to add, edit or view a history of the EFA classifications assigned to this student. A history record is added to this tab each time a new EFA classification is added to the student’s record or an EFA classification is changed on the student’s record, if a new Effective Start Date is entered.
Effective Start Date This field contains the date that the primary EFA classification or additional EFA classification went into effect for this student.
If adding a history record, this date must be an in-session day within the current school year and after the student’s initial enrollment for the selected school year. It must also be later than any existing start dates in history.
Format: MM/DD/YYYY
[SC_EFA_History]start_dt 10 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC06 Membership and Attendance
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC07 Membership and Attendance Worksheet
AYP/Report Card
Student Setup - State/Province – SC > EFA/EIA Classification Information > EFA History 123
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Stop Date This date is calculated when a new EFA classification record is entered for a student. It is one day prior to the effective date of the new EFA classification record.
Format: MM/DD/YYYY
[SC_EFA_History]stop_dt 10 SC01 EFA/EIA Data Verification
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC06 Membership and Attendance
AYP/Report Card
Student Setup - State/Province – SC > EFA/EIA Classification Information > EFA History 124
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
EFA Primary This field contains the primary EFA classification for this student during the effective date range.
See the Appendix for valid values.
[SC_EFA_History]efa_primary 4 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC06 Membership and Attendance
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC07 Membership and Attendance Worksheet
SC08 Master Classification List
AYP/Report Card
Student Setup - State/Province – SC > EFA/EIA Classification Information > EFA History 125
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
EFA 2 – EFA 10 These fields contain the additional EFA classifications assigned to this student during the effective date range.
See the Appendix for valid values.
[SC_EFA_History]efa_2
[SC_EFA_History]efa_3
[SC_EFA_History]efa_4
[SC_EFA_History]efa_5
[SC_EFA_History]efa_6
[SC_EFA_History]efa_7
[SC_EFA_History]efa_8
[SC_EFA_History]efa_9
[SC_EFA_History]efa_10
4 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC01 EFA/EIA Data Verification
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC07 Membership and Attendance Worksheet
SC08 Master Classification List
AYP/Report Card
Student Setup - State/Province – SC > EFA/EIA Classification Information > EFA History 126
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
State/Province – SC > EFA/EIA Classification Information > EIA History
Use this tab to add, edit or view a history of the EIA codes assigned to this student. A history record is added to this tab each time a new EIA code is added to the student’s record or an EIA code is changed on the student’s record, if a new Effective Start Date is entered.
Effective Start Date This is the date that the EIA codes went into effect for this student.
This date must be as an in-session day within the current school year and after the student’s initial enrollment for the selected school year. It must also be later than any existing start dates in history.
Format: MM/DD/YYYY
[SC_EIA_History]start_dt 10 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
AYP/Report Card
Stop Date This date is calculated when a new EIA code is entered for a student. It is one day prior to the effective date of the new EIA record.
Format: MM/DD/YYYY
[SC_EIA_History]stop_dt 10 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
AYP/Report Card
Student Setup - State/Province – SC > EFA/EIA Classification Information > EIA History 127
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
EIA 1 – EIA 10 These fields contain the EIA codes assigned to this student during the effective date range.
See the Appendix for valid values.
[SC_EIA_History]eia_1
[SC_EIA_History]eia_2
[SC_EIA_History]eia_3
[SC_EIA_History]eia_4
[SC_EIA_History]eia_5
[SC_EIA_History]eia_6
[SC_EIA_History]eia_7
[SC_EIA_History]eia_8
[SC_EIA_History]eia_9
[SC_EIA_History]eia_10
4 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
Student Setup - State/Province – SC > EFA/EIA Classification Information > EIA History 128
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
State/Province – SC > EFA/EIA Classification Information > High Achieving History
Use this tab to add, edit or view a history of the High Achieving classifications assigned to this student. A history record is added to this tab each time a new High Achieving classification is added to the student’s record or a High Achieving classification is changed on the student’s record, if a new Effective Start Date is entered.
Effective Start Date This is the date that the High Achieving codes went into effect for this student.
This date must be as an in-session day within the current school year and after the student’s initial enrollment for the selected school year. It must also be later than any existing start dates in history.
Format: MM/DD/YYYY
[S_SC_STU_HIGHACH_C]Start_Date
10 N/A
High Achieving 1 - 4 These fields contain the High Achieving codes assigned to this student during the effective date range.
See the Appendix for valid values.
[S_SC_STU_HIGHACH_C]HighAch_1
[S_SC_STU_HIGHACH_C]HighAch_2
[S_SC_STU_HIGHACH_C]HighAch_3 [S_SC_STU_HIGHACH_C]HighAch_4
10 N/A
GT Artistic Discipline This field displays the GTR codes assigned to this student during the effective date range.
[S_SC_STU_HIGHACH_C]GT_Artisitc_Disicpline
1 N/A
GT Academic Area This field displays the GTA codes assigned to this student during the effective date range.
[S_SC_STU_HIGHACH_C]GT_Academic_Area
1 N/A
Student Setup - State/Province – SC > EFA/EIA Classification Information > High Achieving History 129
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
State/Province – SC > EFA/EIA Classification Information > Standardized Test Performance Level
Use this tab to view imported Standardized Test Performance Level records for students in your school. Multiple year test information is stored in this table.
Test Date The date the test was taken. [S_SC_STU_STTESTPERF_C]Test_Date
10 N/A
Grade The grade level of the student when the test was taken.
[S_SC_STU_STTESTPERF_C]Grade_Level
2 N/A
SCPASS Performance Level ELA
The Performance Level of the student on the SCPASS for ELA.
[S_SC_STU_STTESTPERF_C]SCPASS_PerformanceLevel_ELA
1 N/A
SCPASS Performance Level Math
The Performance Level of the student on the SCPASS for Math.
[S_SC_STU_STTESTPERF_C]SCPASS_PerformanceLevel_Math
1 N/A
HSAP Performance Level ELA
The Performance Level of the student on the HSAP for ELA.
[S_SC_STU_STTESTPERF_C]Performance_Level_HSASSESS_ELA
1 N/A
HSAP Performance Level Math
The Performance Level of the student on the HSAP for Math.
[S_SC_STU_STTESTPERF_C]Performance_Level_HSASSESS_Math
1 N/A
State/Province – SC > CATE
Single Parent Choose Yes from the pop-up menu if this student meets the criteria for a single parent.
Choose No from the pop-up menu if this student does not meet the criteria for a single parent.
[Students]SC_CATE_SingleParentInd
1 N/A
Student Setup - State/Province – SC > EFA/EIA Classification Information > Standardized Test Performance Level 130
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Displaced Homemaker
Choose Yes from the pop-up menu if this student meets the criteria for a displaced homemaker.
Choose No from the pop-up menu if this student does not meet the criteria for a displaced homemaker.
[Students]SC_CATE_DisplHomeMakerInd
1 N/A
Exceptions Choose the reason this student did not earn a high school diploma from the pop-up menu.
See the Appendix for valid values.
[Students]SC_CATE_ExceptionsCode
1 N/A
Diploma Earned The Diploma Earned displays on this page. The data is entered on the Student Supplemental page.
[Students]SC_DiplomaEarnCode N/A N/A
CATE Concentrator Choose Yes or No from the pop-up menu if applicable to this student.
If this value is Yes, either the CIP Code or the Custom/Cross-Cluster CIP Code must be populated.
[Students]SC_CATE_ConcntrInd 1 N/A
CIP code Choose the CIP code from the pop-up menu that identifies the CATE program in which the student is enrolled.
If this is populated, the CATE Concentrator must be Yes.
[Students]SC_CATE_CIPCode 1 N/A
Student Setup - State/Province – SC > CATE 131
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Custom/Cross-Cluster CIP Code (Approval Required)
Enter the custom or cross-cluster CIP code that identifies the CATE program in which the student is enrolled.
If this is populated, the CATE Concentrator must be Yes.
[Students]SC_CATE_Special_CIPCode
1 N/A
Completer Choose Yes if this student completed the CIP course.
Choose No if this student has not completedthe CIP course.
If this is Yes, either the CIP Code or the Custom/Cross-Cluster CIP Code must be populated and the CATE Concentrator must be Yes. The Completion Year must also be populated.
[Students]SC_CATE_CompleterInd 1 N/A
Completion Year Choose the appropriate value from the pop-up menu.
See the Appendix for valid values.
If this is populated the Completer field must also be populated.
[Students]SC_CATE_YrCompleted 4 N/A
Remote School Number
Enter the number identifying the remote school the student attends.
This must be a 7-digit school identification number with no alpha characters.
[Students]SC_CATE_RemoteSchCode
1 N/A
Student Setup - State/Province – SC > CATE 132
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Certification 1 If applicable, choose a certification this student earned from the pop-up menu.
See the Appendix for valid values.
[Students]SC_CATE_Cert1 2 N/A
Certification 2 If applicable, choose a certification this student earned from the pop-up menu.
See the Appendix for valid values.
[Students]SC_CATE_Cert2 2 N/A
Certification 3 If applicable, choose a certification this student earned from the pop-up menu.
See the Appendix for valid values.
[Students]SC_CATE_Cert3 2 N/A
Certification 4 If applicable, choose a certification this student earned from the pop-up menu.
See the Appendix for valid values.
[Students]SC_CATE_Cert4 2 N/A
Certification 5 If applicable, choose a certification this student earned from the pop-up menu.
See the Appendix for valid values.
[Students]SC_CATE_Cert5 2 N/A
Certification 6 If applicable, choose a certification this student earned from the pop-up menu.
See the Appendix for valid values.
[Students]SC_CATE_Cert6 2 N/A
Student Setup - State/Province – SC > CATE 133
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Certification 7 If applicable, choose a certification this student earned from the pop-up menu.
See the Appendix for valid values.
[Students]SC_CATE_Cert7 2 N/A
Certification 8 If applicable, choose a certification this student earned from the pop-up menu.
See the Appendix for valid values.
[Students]SC_CATE_Cert8 2 N/A
Certification 9 If applicable, choose a certification this student earned from the pop-up menu.
See the Appendix for valid values.
[Students]SC_CATE_Cert9 2 N/A
Certification 10 If applicable, choose a certification this student earned from the pop-up menu.
See the Appendix for valid values.
[Students]SC_CATE_Cert10 2 N/A
CATE Placement Code Choose the code that identifies the student’s placement after completing the CIP course.
See the Appendix for valid values.
[Students]SC_CATE_PlaceLevelCode
1 N/A
Placement Employer If the student is employed, enter the name of the student’s employer.
[Students]SC_CATE_PlaceEmployer 35 N/A
Placement Phone If the student is employed, enter the student’s work phone number.
[Students]SC_CATE_PlacePhone 15 N/A
Student Setup - State/Province – SC > CATE 134
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Placement Job Title If the student is employed, enter the student’s job title.
[Students]SC_CATE_PlaceJobTitle 25 N/A
Placement Supervisor Name
If the student is employed, enter the name of the student’s supervisor.
[Students]SC_CATE_PlaceSupervisorName
25 N/A
Placement Start Date If the student is employed, enter the date the student started work for this employer.
[Students]SC_CATE_PlaceStartDate
10 N/A
Placement Higher Ed Name
If the student enrolled in a higher education program, type the name of the higher education facility.
[Students]SC_CATE_PlaceHigherEdName
25 N/A
Placement Higher Ed Program
If the student enrolled in a higher education program, type the name of the higher education program.
[Students]SC_CATE_PlaceHigherEdProg
25 N/A
Placement Military Branch
If the student joined the military, type the military branch name.
[Students]SC_CATE_PlaceMilitaryBranch
30 N/A
Placement Military Training
If the student joined the military, type the place where the student is receiving military training.
[Students]SC_CATE_PlaceMilitaryTrain
30 N/A
Student Setup - State/Province – SC > CATE 135
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
State/Province – SC > Early Childhood
Low Birth Weight Choose Yes if this student had a low birth weight.
Choose No if this student did not have a low birth weight.
[Students]SC_EC_LowBirthWeightInd
1 AYP/Report Card
Income Range Choose the parent’s income range from the pop-up menu.
See the Appendix for valid values.
[Students]SC_EC_FamilyIncRangeCode
1 AYP/Report Card
Prior Child Care Choose the code that identifies the type of child care this student formerly received.
See the Appendix for valid values.
[Students]SC_EC_CarePriorToSchCode
1 AYP/Report Card
Medical Care Source Choose the code that identifies the student’s main source for medical care.
See the Appendix for valid values.
[Students]SC_EC_MedCareSrcCode 1 Required Setup.
Early Childhood Placement
Choose the code that identifies the type of classroom in which this student was placed for early childhood education.
See the Appendix for valid values.
[Students]SC_EC_EarlyChildPlaceCode
1 AYP/Report Card
Class Type Choose the code that identifies the type of early childhood class in which this student was enrolled.
See the Appendix for valid values.
[Students]SC_EC_ClassroomType 3 AYP/Report Card
Student Setup - State/Province – SC > Early Childhood 136
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Family Literacy Services
Choose the code identifying the family members that received Family Literacy Services.
See the Appendix for valid values.
[Students]SC_EC_FamilyLiteracySrvcs
1 AYP/Report Card
Family Literacy Years Choose the code that identifies the number of years the family members received Family Literacy Services.
See the Appendix for valid values.
[Students]SC_EC_YrsFamilyLitSrvcs
3 AYP/Report Card
Special Needs Info Choose the code that identifies the student’s special needs.
See the Appendix for valid values.
[Students]SC_EC_SpecNeedsCode 1 AYP/Report Card
Qualified At-Risk Choose the code that qualifies this student as at-risk.
See the Appendix for valid values.
[Students]SC_EC_QualAtRiskCode 1 AYP/Report Card
Head Start Choose Yes if this student was enrolled in a Head Start program.
Choose No if this student was not enrolled in a Head Start program.
[Students]SC_EC_HeadStartInd 1 AYP/Report Card
Countdown to Kindergarten
Choose Yes if this student is enrolled in the Countdown to Kindergarten.
Choose No if this student is not enrolled in the Countdown to Kindergarten.
[Students]SC_EC_CountDownToKinderInd
1 Required Setup.
Student Setup - State/Province – SC > Early Childhood 137
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Class Curriculum Choose the code that identifies the curriculum used in the student’s class.
See the Appendix for valid values.
[Students]SC_EC_ClassCurrCode 2 AYP/Report Card
Ed Level Mom/Female Guardian
Choose the mother’s or female guardian’s education level.
See the Appendix for valid values.
[Students]SC_EdLevel_MomFG 2 AYP/Report Card
Years Ed Mom/Female Guardian
Choose the number of education years the mother or female guardian received.
See the Appendix for valid values.
[Students]SC_YearsED_MomFG 1 AYP/Report Card
Date Tested Enter the date that the student was tested.
[S_SC_STU_X]DIAL_Test_Date 10
DIAL MOTR_SubScale Number
Enter the appropriate numeric score for this assessment.
[S_SC_STU_X]DIAL_MOTR_SubScaleNum
11
DIAL MOTR_SubScale Percent
Enter the appropriate percent score for this assessment.
[S_SC_STU_X]DIAL_MOTR_SubScalePer
11
DIAL CONC_SubScale Number
Enter the appropriate numeric score for this assessment.
[S_SC_STU_X]DIAL_CONC_SubScaleNum
11
DIAL CONC_SubScale Percent
Enter the appropriate percent score for this assessment.
[S_SC_STU_X]DIAL_CONC_SubScalePer
11
DIAL LANG_SubScale Number
Enter the appropriate numeric score for this assessment.
[S_SC_STU_X]DIAL_LANG_SubScaleNum
11
DIAL LANG_SubScale Percent
Enter the appropriate percent score for this assessment.
[S_SC_STU_X]DIAL_LANG_SubScalePer
11
Student Setup - State/Province – SC > Early Childhood 138
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
DIAL SELF_SubScale Number
Enter the appropriate numeric score for this assessment.
[S_SC_STU_X]DIAL_SELF_SubScaleNum
11
DIAL SELF_SubScale Percent
Enter the appropriate percent score for this assessment.
[S_SC_STU_X]DIAL_SELF_SubScalePer
11
DIAL SEMOT_SubScale Number
Enter the appropriate numeric score for this assessment.
[S_SC_STU_X]DIAL_SEMOT_SubScaleNum
11
DIAL SEMOT_SubScale Percent
Enter the appropriate percent score for this assessment.
[S_SC_STU_X]DIAL_SEMOT_SubScalePer
11
1st Administration Date Tested
Enter the date that the student was tested for 4K Readiness Assessment.
[S_SC_STU_X]Readiness_TestDate1_4K
10
1st Administration Score
Enter the appropriate numeric score for this assessment.
[S_SC_STU_X]Readiness_Score1_4K
11
2nd Administration Date Tested
Enter the date that the student was tested for 4K Readiness Assessment.
[S_SC_STU_X]Readiness_TestDate2_4K
10
2nd Administration Score
Enter the appropriate numeric score for this assessment.
[S_SC_STU_X]Readiness_Score2_4K
11
Student Setup - State/Province – SC > Early Childhood 139
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
State/Province – SC > 5K Readiness Scores
1st Administration Date Tested
Enter the date that the student was tested for 5K Readiness Assessment.
[S_SC_STU_X]Readiness_TestDate1_5K
10
1st Administration Score
Enter the appropriate numeric score for this assessment.
[S_SC_STU_X]Readiness_Score1_5K
11
2nd Administration Date Tested
Enter the date that the student was tested for 5K Readiness Assessment.
[S_SC_STU_X]Readiness_TestDate2_5K
10
2nd Administration Score
Enter the appropriate numeric score for this assessment.
[S_SC_STU_X]Readiness_Score2_5K
11
State/Province – SC > Student Supplemental
Diploma Earned Choose the code that identifies the type of diploma this student earned.
See the Appendix for valid values.
[Students]SC_DiplomaEarnCode 1 Required Setup.
Graduated School Number
This displays the school number for the school that the student graduated form.
[Students]Graduated_SchoolID N/A N/A
Graduated School Name
This displays the school that the student graduated from.
[Students]Graduated_SchoolName N/A N/A
Diploma Ordered Choose the code that identifies the type of diploma ordered for this student.
See the Appendix for valid values.
[Students]SC_DiplomaOrdCode 1 AYP/Report Card
Student Setup - State/Province – SC > 5K Readiness Scores 140
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Diploma Order Num Choose the related diploma order number.
[Students]SC_DiplomaOrdID 2 N/A
Award Earned Choose the code identifying the award received by this student.
See the Appendix for valid values.
[Students]SC_AwardEarnCode 1 N/A
Award Ordered Choose the award ordered for this student.
See the Appendix for valid values.
[Students]SC_AwardOrdCode 1 N/A
Scholarship Ordered Choose the code identifying the scholarship ordered for this student.
See the Appendix for valid values.
[Students]SC_ScholarshipOrdCode 1 N/A
GED Date Earned – Month
Choose the month that the student earned their GED. If this field is populated the GED Date Earned – Year must be populated.
[Students]SC_MOGEDEarned 2 N/A
GED Date Earned – Year
Choose the year that the student earned their GED. If this field is populated the GED Date Earned – Month must be populated.
[Students]SC_YRGEDEarned 4 N/A
Retained Reason Choose the reason the student was retained.
See the Appendix for valid values.
[Students]SC_RetainReasonCode 2 Required Setup.
Student Setup - State/Province – SC > Student Supplemental 141
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Times Retained Enter the number of times this student was retained.
This field allows for a numeric value only.
[Students]SC_TimesRetained 1 Required Setup.
Foster Home Select the value for foster home.
See the Appendix for valid values.
SC_Foster_Home 1 N/A
504 Plan Select the code identifying the 504 Plan in which the student participates.
See the Appendix for valid values.
[Students]SC_Plan504Code 3 Required Setup.
Comp Health Choose the code identifying what the student’s current status is for completing health education requirements.
See the Appendix for valid values.
[Students]SC_CompHealthEdCode 2 N/A
PE Compliance Select the code identifying the student’s current status is completing physical education requirements.
See the Appendix for valid values.
[Students]SC_PECompCode 2 N/A
Ninth Grade Code Choose the code identifying the year the student completed ninth grade for the first time.
See the Appendix for valid values.
[Students]SC_NinthGradeCode 2 AYP/Report Card
Graduation Rate Planning Worksheet
Student Setup - State/Province – SC > Student Supplemental 142
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
G & T Qualified Choose the code identifying whether the student qualifies for gifted and talented.
See the Appendix for valid values.
[Students]SC_GT_Qualified 1 N/A
State/Province – SC > Precode
Alternate Assessment Select Yes if the student requires an Alternate Assessment.
[Students.S_SC_STU_X]AltAssessCde
1 AYP/Report Card
Alternate Assessment Exception
Select Yes if the student requires an Alternate Assessment Exception
[Students.S_SC_STU_X]AltAssessException
2
Alternate Assessment Test Administrator First Name
Enter the first name of the test administrator of the alternate assessment.
[Students.S_SC_STU_X]AltAssessA_Firstname
25
Alternate Assessment Test Administrator Last Name
Enter the last name of the test administrator of the alternate assessment.
[Students.S_SC_STU_X]AltAssessA_Lastname
35
LEP Alternate Assessment
Select Yes if the student requires a LEP Alternate Assessment
[Students.S_SC_STU_X]LEPAltAssess
1
LEP Reading Custom Materials
Choose the LEP reading custom materials required by this student.
[Students.S_SC_STU_X]CustomLEPRead
1
LEP Writing Custom Materials
Choose the LEP writing custom materials required by this student.
[Students.S_SC_STU_X]CustomLEPWrit
1
LEP Writing Oral Admin
Choose the LEP writing oral administration for this student.
[Students.S_SC_STU_X]CustomLEP 1
LEP Listening Custom Materials
Choose the LEP listening custom materials required by this student.
[Students.S_SC_STU_X]CustomLEPListen
1
Student Setup - State/Province – SC > Precode 143
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
LEP Speaking Custom Materials
Choose the LEP speaking custom materials required by this student.
[Students.S_SC_STU_X]CustomLEPSpeak
1
Writing Custom Materials
Choose the custom Writing materials required by this student.
See the Appendix for valid values.
[Students.S_SC_STU_X]CustomWritingCde
1 Required Setup
Writing Oral/Signed Admin
Choose the type of oral administration for writing.
See the Appendix for valid values.
[Students.S_SC_STU_X]OralWriting
1 Required Setup
ELA Custom Materials Choose the custom ELA materials required by this student.
See the Appendix for valid values.
[Students.S_SC_STU_X]CustomELACde
1 Required Setup
ELA Oral/Signed Admin
Choose the type of oral administration for ELA.
See the Appendix for valid values.
[Students.S_SC_STU_X]OralELA 1 Required Setup
Math Custom Materials
Choose the custom mathematics materials required by this student.
See the Appendix for valid values.
[Students.S_SC_STU_X]CustomMathCde
1 Required Setup
Math Oral/Signed Admin
Choose the type of oral administration for Math.
See the Appendix for valid values.
[Students.S_SC_STU_X]OralMath I Required Setup
Science Custom Materials
Choose the custom science materials required by this student.
See the Appendix for valid values.
[Students.S_SC_STU_X]CustomSciCde
1 Required Setup
Student Setup - State/Province – SC > Precode 144
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Science Oral/Signed Admin
Choose the type of oral administration for Science.
See the Appendix for valid values.
[Students.S_SC_STU_X]OralScience
1 Required Setup
Social Studies Custom Materials
Choose the custom social studies materials required by this student.
See the Appendix for valid values.
[Students.S_SC_STU_X]CustomSocStuCde
1 Required Setup
Social Studies Oral/Signed Admin
Choose the type of oral administration for Social Studies.
See the Appendix for valid values.
[Students.S_SC_STU_X]OralSocStudies
1 Required Setup
Writing Sort ID Enter the writing sort ID for this student.
[Students.S_SC_STU_X]WritingSortID
9 Required Setup
SCPASS Online – Writing
Choose Yes if the PASS Administration for Writing will be online.
[Students.S_SC_STU_X]PASSOnlineWriting
1 Required Setup
ELA Sort ID Enter the English/language arts sort ID for this student.
[Students.S_SC_STU_X]ELASortID 9 Required Setup
SCPASS Online – ELA Choose Yes if the PASS Administration for ELA will be online.
[Students.S_SC_STU_X]PASSOnlineELA
1 Required Setup
Math Sort ID Enter the mathematics sort ID for this student.
[Students.S_SC_STU_X]MathSortID
9 Required Setup
SCPASS Online – Math
Choose Yes if the PASS Administration for Math will be online.
[Students.S_SC_STU_X]PASSOnlineMath
1 Required Setup
Student Setup - State/Province – SC > Precode 145
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Science Sort ID Enter the science sort ID for this student.
[Students.S_SC_STU_X]ScienceSortID
9 Required Setup
SCPASS Online – Science
Choose Yes if the PASS Administration for Science will be online.
[Students.S_SC_STU_X]PASSOnlineScience
1 Required Setup
Social Studies Sort ID Enter the social studies sort ID for this student.
[Students.S_SC_STU_X]SocStudiesSortID
9 Required Setup
SCPASS Online – Social Studies
Choose Yes if the PASS Administration for Social Studies will be online.
[Students.S_SC_STU_X]PASSOnlineSocStudies
1 Required Setup
HSAP Materials Choose the HSAP materials required by this student.
See the Appendix for valid values.
[Students.S_SC_STU_X]HSAPMaterialsCde
3 AYP/Report Card
HSAP Online - ELA Choose Yes if the HSAP Administration for ELA will be online.
[Students.S_SC_STU_X]HSAPOnline_ELA
1 Required Setup
HSAP Graduation Express
Choose Yes if the HSAP Graduation indicator is required.
[Students.S_SC_STU_X]GradExpress
1
HSAP Online - Math Choose Yes if the HSAP Administration for Math will be online.
[Students.S_SC_STU_X]HSAPOnline_Math
1 Required Setup
EOCEP Online - English
Choose Yes if the EOCEP Administration for English will be online.
[Students.S_SC_STU_X]EOCEPOnlineEnglish
1 Required Setup
Student Setup - State/Province – SC > Precode 146
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
LEP Online - Reading Choose Yes if the LEP Administration for Reading will be online.
[Students.S_SC_STU_X]ELDAOnline_Reading
1 Required Setup
EOCEP Online - Algebra
Choose Yes if the EOCEP Administration for Algebra will be online.
[Students.S_SC_STU_X]EOCEPOnlineAlgebra
1 Required Setup
LEP Online - Writing Choose Yes if the LEP Administration for Writing will be online.
[Students.S_SC_STU_X]ELDAOnline_Writing
9 Required Setup
EOCEP Online - Biology
Choose Yes if the EOCEP Administration for Biology will be online.
[Students.S_SC_STU_X]EOCEPOnlineBio
1 Required Setup
LEP Online - Listening Choose Yes if the LEP Administration for Listening will be online.
[Students.S_SC_STU_X]ELDAOnline_Listening
9 Required Setup
EOCEP Online - USHC Choose Yes if the EOCEP Administration for USHC will be online.
[Students.S_SC_STU_X]EOCEPOnlineUSHC
1 Required Setup
LEP Online - Speaking
Choose Yes if the LEP Administration for Speaking will be online.
[Students.S_SC_STU_X]ELDAOnline_Speaking
9 Required Setup
Kindergarten-Previous Program
Choose the code identifying the program this student attended prior to kindergarten.
See the Appendix for valid values.
[Students.S_SC_STU_X]KndrgrtnPrevPgm
3 Required Setup
Deaf-Blindness Choose Yes if this student is deaf and/or blind. The default is No.
[Students.S_SC_STU_X]DeafBlindInd
3 Required Setup
Student Setup - State/Province – SC > Precode 147
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Multiple Disabilities Choose Yes if this student has multiple disabilities. The default is No.
[Students.S_SC_STU_X]MultiDisabInd
3 Required Setup
Student Not Tested Select the checkbox if the student is not tested.
[Students.S_SC_STU_X]StuNotTested
1 AYP/Report Card
Test Missed Choose the code for the test missed.
See the Appendix for valid values.
[Students.S_SC_STU_X]TestMissed 1 AYP/Report Card
Student Not Tested – LEP only
Select the checkbox if the student is not tested for LEP.
[Students.S_SC_STU_X]StudentNotTested_LEP
1
Students Not Tested Reason
Choose the code for the reason the test was missed.
See the Appendix for valid values.
[Students.S_SC_STU_X]StuNotTestedReason
3 AYP/Report Card
Students Not Tested Reason – LEP only
Choose the code for the reason the test was missed for LEP.
See the Appendix for valid values.
[Students.S_SC_STU_X]StudentNotTested_Reason_LEP
3 AYP/Report Card
Request Exclusion Indicator
(Documentation to SCDE Required)
Choose the Request Exclusion Indicator
[Students.S_SC_STU_X]SC_ReqExclusion
1 AYP/Report Card
State/Province – SC > Transportation
Street Number Enter the street number for the address where the student will be picked up and delivered.
[Students]SC_TRANS_StreetNum 10 Required Setup
Student Setup - State/Province – SC > Transportation 148
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Street Name Enter the street name for the address where the student will be picked up and delivered.
[Students]SC_TRANS_StreetName 60 Required Setup
IEP Trans Required Choose Yes if this student’s IEP specified that transportation is required.
Choose No if this student’s IEP does not specify that transportation is required.
[Students]SC_TRANS_TransIEPInd 3 Required Setup
Spec Trans Need 1 through Spec Trans Need 10
Choose Yes if this student has a need that requires special transportation. You can enter up to 10 separate needs.
[Students]SC_TRANS_SpecNeedsReq01Ind through [Students]SC_TRANS_SpecNeedsReq10Ind
65 Required Setup
Special Equipment Required 1 and 2
Choose the appropriate value from the pop-up menu.
See the Appendix for valid values.
[Students]SC_TRANS_OtherSpecNeedsReq01Ind
[Students]SC_TRANS_OtherSpecNeedsReq02Ind
Required Setup
State/Province – SC > Work-based Learning
WBL Experience 1 Choose the code that identifies the work-based learning experience in which this student participated.
See the Appendix for valid values.
[Students]SC_WBL_ExpCode1 5 Required Setup
WBL Exp1 Owner Enter the name of the work-based experience owner.
[Students]SC_WBL_ExpOwner1 8 Required Setup
WBL Start Date 1 Enter the date the student’s first work-based experience started.
[Students]SC_WBL_StartDate1 10 Required Setup
Student Setup - State/Province – SC > Work-based Learning 149
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
WBL End Date 1 Enter the date the student’s first work-based experience ended.
[Students]SC_WBL_EndDate1 10 Required Setup
WBL Employer Name 1
Enter the name of the student’s employer.
[Students]SC_WBL_EmpName1 35 Required Setup
WBL Employer Phone 1
Enter the phone number of the student’s employer.
[Students]SC_WBL_EmpPhone1 15 Required Setup
WBL Employer Size 1 Choose the code that identifies the size of the employer’s company.
See the Appendix for valid values.
[Students]SC_WBL_EmpSize1 5 Required Setup
WBL Supervisor 1 Enter the name of the student’s supervisor.
[Students]SC_WBL_Supervisor1 25 Required Setup
WBL Job Title 1 Enter the student’s job title. [Students]SC_WBL_JobTitle1 25 Required Setup
WBL Paid 1 Choose Yes if the student received payment for this work-based learning experience.
Choose No if the student did not receive payment for this work-based learning experience.
[Students]SC_WBL_PaidInd1 3 Required Setup
WBL Related to Career Plan 1
Choose Yes if this work-based learning experience is related to the student’s career plan.
Choose No if this work-based learning experience is not related to the student’s career plan.
[Students]SC_WBL_RelateCareerPlanInd1
3 Required Setup
Student Setup - State/Province – SC > Work-based Learning 150
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Credit 1 Choose Yes if the student received academic credit for participating in this work-based learning experience.
Choose No if the student did not receive academic credit for participating in this work-based learning experience.
[Students]SC_WBL_CreditInd1 3 Required Setup
WBL Coordinator 1 Enter the name of the work-based learning experience coordinator.
[Students]SC_WBL_Coordinator1 25 Required Setup
WBL Address 1 Enter the street address of the work based learning location.
[Students]SC_WBL_Add1 35 Required Setup
WBL City 1 Enter the city of the work based learning location.
[Students]SC_WBL_City1 20 Required Setup
WBL Zipcode 1 Enter the zip code of the work based learning location.
[Students]SC_WBL_Zip1 5 Required Setup
WBL Employer Email Address 1
Enter the employer email address. [Students]SC_WBL_Email1 30 Required Setup
WBL Number of annual ELO student opportunities provided 1
Enter the number of annual ELO student opportunities provided.
[Students]SC_WBL_AnnualELO1 10 Required Setup
WBL Other support provided to you by employer 1
Choose the code for other support provided to student by employer.
[Students]SC_WBL_OtherSupp1 1 Required Setup
WBL Type of Business 1
Choose the WBL type of business. [Students]SC_WBL_Type1 1 Required Setup
Student Setup - State/Province – SC > Work-based Learning 151
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
WBL Experience 2 Choose the code that identifies the second work-based learning experience in which this student participated.
See the Appendix for valid values.
[Students]SC_WBL_ExpCode2 5 Required Setup
WBL Exp2 Owner Enter the name of the work-based experience owner.
[Students]SC_WBL_ExpOwner2 8 Required Setup
WBL Start Date 2 Enter the date the student’s second work-based experience started.
[Students]SC_WBL_StartDate2 10 Required Setup
WBL End Date 2 Enter the date the student’s second work-based experience ended.
[Students]SC_WBL_EndDate2 10 Required Setup
WBL Employer Name 2
Enter the name of the student’s employer.
[Students]SC_WBL_EmpName2 35 Required Setup
WBL Employer Phone 2
Enter the phone number of the student’s employer.
[Students]SC_WBL_EmpPhone2 15 Required Setup
WBL Employer Size 2 Choose the code that identifies the size of the employer’s company.
See the Appendix for valid values.
[Students]SC_WBL_EmpSize2 5 Required Setup
WBL Supervisor 2 Enter the name of the student’s supervisor.
[Students]SC_WBL_Supervisor2 25 Required Setup
WBL Job Title 2 Enter the student’s job title. [Students]SC_WBL_JobTitle2 25 Required Setup
Student Setup - State/Province – SC > Work-based Learning 152
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
WBL Paid 2 Choose Yes if the student received payment for this work-based learning experience.
Choose No if the student did not receive payment for this work-based learning experience.
[Students]SC_WBL_PaidInd2 3 Required Setup
WBL Related to Career Plan 2
Choose Yes if this work-based learning experience is related to the student’s career plan.
Choose No if this work-based learning experience is not related to the student’s career plan.
[Students]SC_WBL_RelateCareerPlanInd2
3 Required Setup
Credit 2 Choose Yes if the student received academic credit for participating in this work-based learning experience.
Choose No if the student did not receive academic credit for participating in this work-based learning experience.
[Students]SC_WBL_CreditInd2 3 Required Setup
WBL Coordinator 2 Enter the name of the work-based learning experience coordinator.
[Students]SC_WBL_Coordinator2 25 Required Setup
WBL Address 2 Enter the street address of the work based learning location.
[Students]SC_WBL_Add2 35 Required Setup
WBL City 2 Enter the city of the work based learning location.
[Students]SC_WBL_City2 20 Required Setup
WBL Zipcode 2 Enter the zip code of the work based learning location.
[Students]SC_WBL_Zip2 5 Required Setup
Student Setup - State/Province – SC > Work-based Learning 153
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
WBL Employer Email Address 2
Enter the employer email address. [Students]SC_WBL_Email2 30 Required Setup
WBL Number of annual ELO student opportunities provided 2
Enter the number of annual ELO student opportunities provided.
[Students]SC_WBL_AnnualELO2 10 Required Setup
WBL Other support provided to you by employer 2
Choose the code for other support provided to student by employer.
[Students]SC_WBL_ OtherSupp2 1 Required Setup
WBL Type of Business 2
Choose the WBL type of business. [Students]SC_WBL_Type2 1 Required Setup
WBL Experience 3 Choose the code that identifies the third work-based learning experience in which this student participated.
See the Appendix for valid values.
[Students]SC_WBL_ExpCode3 5 Required Setup
WBL Exp3 Owner Enter the name of the work-based experience owner.
[Students]SC_WBL_ExpOwner3 8 Required Setup
WBL Start Date 3 Enter the date the student’s third work-based experience started.
[Students]SC_WBL_StartDate3 10 Required Setup
WBL End Date 3 Enter the date the student’s third work-based experience ended.
[Students]SC_WBL_EndDate3 10 Required Setup
WBL Employer Name 3
Enter the name of the student’s employer.
[Students]SC_WBL_EmpName3 10 Required Setup
WBL Employer Phone 3
Enter the phone number of the student’s employer.
[Students]SC_WBL_EmpPhone3 10 Required Setup
Student Setup - State/Province – SC > Work-based Learning 154
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
WBL Employer Size 3 Choose the code that identifies the size of the employer’s company.
See the Appendix for valid values.
[Students]SC_WBL_EmpSize3 10 Required Setup
WBL Supervisor 3 Enter the name of the student’s supervisor.
[Students]SC_WBL_Supervisor3 25 Required Setup
WBL Job Title 3 Enter the student’s job title. [Students]SC_WBL_JobTitle3 25 Required Setup
WBL Paid 3 Choose Yes if the student received payment for this work-based learning experience.
Choose No if the student did not receive payment for this work-based learning experience.
[Students]SC_WBL_PaidInd3 10 Required Setup
WBL Related to Career Plan 3
Choose Yes if this work-based learning experience is related to the student’s career plan.
Choose No if this work-based learning experience is not related to the student’s career plan.
[Students]SC_WBL_RelateCareerPlanInd3
10 Required Setup
Credit 3 Choose Yes if the student received academic credit for participating in this work-based learning experience.
Choose No if the student did not receive academic credit for participating in this work-based learning experience.
[Students]SC_WBL_CreditInd3 10 Required Setup
Student Setup - State/Province – SC > Work-based Learning 155
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
WBL Coordinator 3 Enter the name of the work-based learning experience coordinator.
[Students]SC_WBL_Coordinator3 10 Required Setup
WBL Address 3 Enter the street address of the work based learning location.
[Students]SC_WBL_Add3 35 Required Setup
WBL City 3 Enter the city of the work based learning location.
[Students]SC_WBL_City3 20 Required Setup
WBL Zipcode 3 Enter the zip code of the work based learning location.
[Students]SC_WBL_Zip3 5 Required Setup
WBL Employer Email Address 3
Enter the employer email address. [Students]SC_WBL_Email3 30 Required Setup
WBL Number of annual ELO student opportunities provided 3
Enter the number of annual ELO student opportunities provided.
[Students]SC_WBL_AnnualELO3 10 Required Setup
WBL Other support provided to you by employer 3
Choose the code for other support provided to student by employer.
[Students]SC_WBL_OtherSupp3 1 Required Setup
WBL Type of Business 3
Choose the WBL type of business. [Students]SC_WBL_Type3 1 Required Setup
WBL Experience 4 Choose the code that identifies the fourth work-based learning experience in which this student participated.
See the Appendix for valid values.
[Students]SC_WBL_ExpCode4 10 Required Setup
WBL Exp4 Owner Enter the name of the work-based experience owner.
[Students]SC_WBL_ExpOwner4 10 Required Setup
Student Setup - State/Province – SC > Work-based Learning 156
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
WBL Start Date 4 Enter the date the student’s fourth work-based experience started.
[Students]SC_WBL_StartDate4 10 Required Setup
WBL End Date 4 Enter the date the student’s fourth work-based experience ended.
[Students]SC_WBL_EndDate4 10 Required Setup
WBL Employer Name 4
Enter the name of the student’s employer.
[Students]SC_WBL_EmpName4 10 Required Setup
WBL Employer Phone 4
Enter the phone number of the student’s employer.
[Students]SC_WBL_EmpPhone4 10 Required Setup
WBL Employer Size 4 Choose the code that identifies the size of the employer’s company.
See the Appendix for valid values.
[Students]SC_WBL_EmpSize4 10 Required Setup
WBL Supervisor 4 Enter the name of the student’s supervisor.
[Students]SC_WBL_Supervisor4 25 Required Setup
WBL Job Title 4 Enter the student’s job title. [Students]SC_WBL_JobTitle4 25 Required Setup
WBL Paid 4 Choose Yes if the student received payment for this work-based learning experience.
Choose No if the student did not receive payment for this work-based learning experience.
[Students]SC_WBL_PaidInd4 10 Required Setup
WBL Related to Career Plan 4
Choose Yes if this work-based learning experience is related to the student’s career plan.
Choose No if this work-based learning experience is not related to the student’s career plan.
[Students]SC_WBL_RelateCareerPlanInd4
10 Required Setup
Student Setup - State/Province – SC > Work-based Learning 157
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Credit 4 Choose Yes if the student received academic credit for participating in this work-based learning experience.
Choose No if the student did not receive academic credit for participating in this work-based learning experience.
[Students]SC_WBL_CreditInd4 10 Required Setup
WBL Coordinator 4 Enter the name of the work-based learning experience coordinator.
[Students]SC_WBL_Coordinator4 10 Required Setup
WBL Address 4 Enter the street address of the work based learning location.
[Students]SC_WBL_Add4 35 Required Setup
WBL City 4 Enter the city of the work based learning location.
[Students]SC_WBL_City4 20 Required Setup
WBL Zipcode 4 Enter the zip code of the work based learning location.
[Students]SC_WBL_Zip4 5 Required Setup
WBL Employer Email Address 4
Enter the employer email address. [Students]SC_WBL_Email4 30 Required Setup
WBL Number of annual ELO student opportunities provided 4
Enter the number of annual ELO student opportunities provided.
[Students]SC_WBL_AnnualELO4 10 Required Setup
WBL Other support provided to you by employer 4
Choose the code for other support provided to student by employer.
[Students]SC_WBL_OtherSupp4 1 Required Setup
WBL Type of Business 4
Choose the WBL type of business. [Students]SC_WBL_Type4 1 Required Setup
Student Setup - State/Province – SC > Work-based Learning 158
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Career Assessment 1 Choose the code identifying a career assessment test administered to this student.
See the Appendix for valid values.
[Students]SC_WBL_CarAssessCode1
10 Required Setup
Career Assessment 2 Choose the code identifying a career assessment test administered to this student.
See the Appendix for valid values.
[Students]SC_WBL_CarAssessCode2
10 Required Setup
Career Assessment 3 Choose the code identifying a career assessment test administered to this student.
See the Appendix for valid values.
[Students]SC_WBL_CarAssessCode3
10 Required Setup
Service Learning Hours
Enter the number of service learning hours this student earned.
[Students]SC_WBL_SrvcLearnHrs 10 Required Setup
Student Setup - State/Province – SC > Work-based Learning 159
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
State/Province – SC > Additional Student Information
Gen (Jr., III, etc.) Choose the generation code for the student if applicable.
The default option is None.
See the Appendix for valid values.
[Students]SC_StudentGeneration 3 AYP/Report Card
SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Graduation Rate Planning Worksheet
Nickname Enter the student nickname. [Students]SC_NickName 19 N/A
Alias Name Enter the student’s alias. [Students]SC_OtherName 19 N/A
SC County Choose the South Carolina County where the student resides from the pop-up menu.
The default option is Select One.
Note: This pop-up menu is maintained by the SCDE through the modifydataSC.html custom page.
[Students]SC_County 2 N/A
Birth Place Enter the birth place of the student.
[Students]SC_Student_BirthPlace 19 AYP/Report Card
US Sch Entry Date Enter the date when the student first entered a US school.
Format: mm/dd/yyyy
[Students]SC_USSchEntryDate 10 AYP/Report Card
Student Setup - State/Province – SC > Additional Student Information 160
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
English Prof Choose the student’s English Proficiency from the pop-up menu.
The default option is Select One.
See the Appendix for valid values.
If the value selected is 1 to 5 the user must select a decimal value from the field that displays to the right before the record can be saved.
[Students]SC_Engl_Prof 1 AYP/Report Card
1st Lang Spoken Choose the student’s first language spoken from the pop-up menu.
The default option is (blank)-English.
See the Appendix for valid values.
[Students]SC_First_Lang_Spoken 3 AYP/Report Card
Home Lang Choose the student’s home language from the pop-up menu.
The default option is (blank)-English.
See the Appendix for valid values.
[Students]SC_HomeLang 3 AYP/Report Card
Birth Country Choose the student’s birth country from the pop-up menu.
Note: This pop-up menu is maintained by the SCDE through the BirthCountryList.html custom page.
[Students]SC_Student_BirthCntry 5 N/A
Student Setup - State/Province – SC > Additional Student Information 161
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Parent Military Status Choose the student’s parent’s military status from the pop-up menu.
The default is (blank)-Neither Parent no Guardian is serving in any military service.
See the Appendix for valid values.
[Students]SC_ParentsMilitaryStatus 2 N/A
SC IEP Ind. This field is read only. [Students]SC_iep_ind 1 N/A
School Res Enter the school number for the student’s school of residence.
[Students]SC_SchoolRes 19 N/A
Transp Needed Choose the student’s type of transportation needed.
The default option is Select One.
See the Appendix for valid values.
[Students]SC_Trans_Needed 1 N/A
Unlisted Phone Choose X-Unlisted Number from the pop-up menu if the student has an unlisted phone number.
The default is (blank) Listed Number.
[Students]SC_UnlistedPhone 1 N/A
Bus 1 Enter the bus number for the student’s primary bus number.
[Students]SC_BusInfo1 19 N/A
Bus 2 Enter the bus number for a second bus if the student rides more than one bus.
[Students]SC_BusInfo2 19 N/A
Student Setup - State/Province – SC > Additional Student Information 162
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Diploma Type (for Transcript)
Choose the student’s diploma type to be used for the transcript from the pop-up menu.
The default option is (blank)-None.
See the Appendix for valid values.
[Students]SC_Diploma_Type 1 AYP/Report Card
SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Grad Date Enter the student’s date of graduation.
Format: mm/dd/yyyy
[Students]SC_GradDate 10 SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Orig Entry Date (Current School)
This field is read only.
Format: mm/dd/yyyy
[Students]SC_OrigEntryDate 10 SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Advisor Enter the name of the student’s advisor/homeroom teacher.
[Students]SC_Advisor 19 Required Setup
Instructional Setting Choose the appropriate instructional setting for the student from the pop-up menu.
The default option is (blank)-Regular.
See the Appendix for valid values.
[Students]SC_InstrSetting 3 Required Setup
Student Setup - State/Province – SC > Additional Student Information 163
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
True Grade Choose the student’s true grade level from the pop-up menu.
The default option is (blank) - Select One.
See the Appendix for valid values.
[Students]SC_TrueGrade 2 N/A
Medicaid No Enter the student’s Medicaid number.
[Students]SC_MedicaidID 19 AYP/Report Card
Grid Code Enter the student’s grid code. [Students]SC_GridCode 19 N/A
Migrant Select the checkbox if the student qualifies as a migrant student. An SEA reviewed and approved Certificate of Eligibility is required for this to be selected.
[Students]SC_Migrant 1 AYP/Report Card
Middle/Early College (HS only)
Select the checkbox if the student attends a Middle/Early college program.
[Students]SC_MiddleEarlyCollege 1 Required Setup
Moved to District Choose the district that the student moved to from the pop-up menu.
This pop-up menu is maintained by the SCDE through the DistrictList.html custom page.
[Students]SC_Moved_To_District 4 AYP/Report Card
Student Setup - State/Province – SC > Additional Student Information 164
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Moved to School Choose the school that the student moved to from the pop-menu.
A pop-up menu displays after a value is selected in the Moved to District field. The values in the pop-up menu depend on the District selected.
These pop-up menus are maintained by the SCDE through the custom pages that maintain the list of schools in each district in South Carolina.
[Students]SC_Moved_To_School 7 AYP/Report Card
No Show Reason Choose the student’s no-show reason from the pop-up menu if applicable.
The default option is blank.
See the Appendix for valid values.
[Students]SC_NoShow_Reason 3 AYP/Report Card
Dropout Date Enter the date the student was considered a dropout if applicable.
Format: mm/dd/yyyy
[Students]SC_Dropout_Date 10 AYP/Report Card
Dropout Reason Choose the reason the student is considered a dropout from the pop-up menu.
The default option is blank.
See the Appendix for valid values.
[Students]SC_Dropout_Reason 2 N/A
Student Setup - State/Province – SC > Additional Student Information 165
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Title I Assistance Choose Targeted Assistance if the student receives targeted Title I assistance from the pop-up menu if applicable.
The default option is blank.
[Students]SC_Title1AsstTypeCode 1 AYP/Report Card
Title I Math Choose Yes from the pop-up menu if the student receives Title I Math assistance; otherwise choose No.
The default option is blank.
[Students]SC_Title1MathInd 1 AYP/Report Card
Title I ELA Choose Yes from the pop-up menu if the student receives Title I ELA assistance; otherwise choose No.
The default option is blank.
[Students]SC_Title1ReadInd 1 AYP/Report Card
State/Province – SC > Graduation Rate Planning Worksheet
Enter Date Date of the Enroll Request.
Format: mm/dd/yyyy
[Students]SC_Grad_Date_Of_Enroll_Request
10 N/A
Your RFR On File? Select Yes from the pop-up menu if the request is on file; otherwise select No. The default is Select One.
[Students]SC_Xfer_RFR_On_File 1 N/A
Date of RFR This is the date the request for records was made to the sending school.
Format: mm/dd/yyyy
[Students]SC_Grad_Date_of_RFR 10 N/A
Student Setup - State/Province – SC > Graduation Rate Planning Worksheet 166
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Transcript On File? Choose Yes from the pop-up menu if the transcript is on file; otherwise select No. The default is Select One.
[Students]SC_Grad_Transcript_On_File
1 N/A
Initials of Person Putting this Student’s Record into Student Information System
Enter the initials of the appropriate person.
[Students]SC_Grad_Data_Entry_Initials
10 N/A
Comments Enter any comments that are appropriate for the request for records and/or the transcript.
[Students]SC_Grad_Transfer_In_Comments
N/A N/A
RFR Received Choose Yes from the pop-up menu if a request for records has been received; otherwise select No. The default is Select One.
[Students]SC_Grad_RFR_Received 1 N/A
RFR Date Enter the date that the request for records is received.
Format mm/dd/yyyy
[Students]SC_Grad_Date_RFR_Received
10 N/A
RFR States Choose Yes from the pop-up menu if a request for records displays the Diploma Program Type; otherwise select No. The default is Select One.
[Students]SC_Grad_RFR_Shows_Diploma_Type
1 N/A
RFR On File Choose Yes from the pop-up menu if the request for transfer is on file; otherwise select No. The default is Select One.
[Students]SC_Grad_RFR_On_File 1 N/A
Student Setup - State/Province – SC > Graduation Rate Planning Worksheet 167
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
RFR School Enter the name of the school that the student transferred to.
[Students]SC_Grad_RFR_School 62 N/A
School Type Choose the type of school that the student is transferring to from the pop-up menu.
See the Appendix for code values.
[Students]SC_Grad_RFR_School_Type
1 N/A
In or Out of State School
Choose I-In from the pop-up menu if the student is transferring to an in-state school. Choose O-Out if the student is transferring to an out-of-state school. The default is Select One.
[Students]SC_Grad_RFR_School_Location
1 N/A
Does School Offer Both Diploma & Non-Diploma Program Types
Choose Yes from the pop-up menu if the school the student is transferring to offers both diploma and non-diploma program types; otherwise select No. The default is Select One.
[Students]SC_Grad_RFR_School_Offers_Both_Program_Types
1 N/A
Letter On File Confirming Student Retained?
Choose Yes from the pop-up menu if a letter is on file confirming that the student was retained; otherwise select No. The default is Select One.
[Students]SC_Grad_Retain_Letter_On_File
1 N/A
Program Type Indicated on RFR
Choose the program type that is on the request for record from the pop-up menu. The default is Select One.
See the Appendix for code values.
[Students]SC_Grad_Program_Type_On_RFR
1 N/A
Student Setup - State/Province – SC > Graduation Rate Planning Worksheet 168
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Comments Enter any appropriate comments about the student’s transfer or withdrawal documentation.
[Students]SC_Grad_Transfer_Out_Comments
N/A N/A
Transfer Out Type Choose one of the ten options on the right side of the Transfers Out and Withdrawal Documentation section that apply to this transfer.
See the Appendix for code values.
[Students]SC_Grad_Transfer_Out_Type
1 N/A
Source Choose the source of information about the transfer out and emigration from the pop-up menu. The default is Select One.
See the Appendix for code values.
[Students]SC_Grad_Emigration_Info_Source
1 N/A
Country Choose the country that the student is emigrating to from the pop-up menu. The default is Select One.
The list of countries is maintained by the SCDE in the CountryList.html file.
[Students]SC_Grad_Country 5 N/A
Letter on File Choose Yes from the pop-up menu if a letter is on file confirming that the contact was made with the parent; otherwise select No. The default is Select One.
[Students]SC_Grad_Parent_Contact_Letter_On_File
1 N/A
Date of Contact Enter the date the parent was contacted about the emigration.
Format mm/dd/yyyy
[Students]SC_Grad_Parent_Contact_Date
10 N/A
Student Setup - State/Province – SC > Graduation Rate Planning Worksheet 169
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Letter on School Letterhead on File?
Choose Yes from the pop-up menu if a letter on school letterhead is on file confirming the death of the student; otherwise select No. The default is Select One.
[Students]SC_Grad_Deceased_Student_Letter_On_File
1 N/A
Date Enter the date the student was deceased.
Format mm/dd/yyyy
[Students]SC_Grad_Date_Of_Death
10 N/A
Comments Enter any additional information on the deceased as needed.
[Students]SC_Grad_Deceased_Student_Comments
N/A N/A
We suggest this student should be in this school’s NUMERATOR:
Choose Yes from the pop-up menu if the student should be counted in the numerator in calculating the graduation rate status; otherwise select No. The default is Select One.
[Students]SC_Grad_Student_Should_Be_In_Numerator
1 N/A
We suggest this student should be in this school’s DENOMINATOR:
Choose Yes from the pop-up menu if the student should be counted in the denominator in calculating the graduation rate status; otherwise select No. The default is Select One.
[Students]SC_Grad_Student_Should_Be_In_Denominator
1 N/A
This Student’s ON-TIME GRADUATION YEAR (SPRING):
Enter the year of the student’s on-time graduation.
[Students]SC_Grad_Ontime_Grad_Year
11 N/A
Comments Enter any appropriate comments about the student’s graduation rate status.
[Students]SC_Grad_Graduation_Rate_Status_Comments
N/A N/A
Student Setup - State/Province – SC > Graduation Rate Planning Worksheet 170
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
State/Province – SC > Civil Rights Data Collection (CRDC)
Note: These fields are used for the data collection for the Civil Rights Data Collection.
International Baccalaureate Program
Choose Yes from the pop-up menu if this student is to be counted as participating in the IB Program in the Civil Rights Data Collection report.
[Students]CRDC_IBDiplomaProgram_YN
1 CRDC Report - Part
GED Preparation Program
Choose Yes from the pop-up menu if this student is to be counted as participating in the GED Program in the Civil Rights Data Collection report.
[Students]CRDC_GEDPrepProgram_YN
1 CRDC Report – Part 2
Received GED from GED Preparation Program
Choose Yes from the pop-up menu if this student is to be counted as receiving their GED in the Civil Rights Data Collection report.
[Students]CRDC_GEDPrepProgramCred_YN
1 CRDC Report - Part 2
Took SAT during school year
Choose Yes from the pop-up menu if this student took the SAT test during the school year and is to be counted in the Civil Rights Data Collection report.
[Students]CRDC_SAT_YN 1 CRDC Report - Part 2
Took ACT during school year
Choose Yes from the pop-up menu if this student took the ACT test during the school year and is to be counted in the Civil Rights Data Collection report.
[Students]CRDC_ACT_YN 1 CRDC Report - Part 2
Student Setup - State/Province – SC > Civil Rights Data Collection (CRDC) 171
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
AP Placement Exams Taken
Choose the appropriate pop-up menu item that denotes the student’s status for the CRDC report if enrolled in AP classes.
[Students]CRDC_APExam_YN 1 CRDC Report - Part 2
AP Exams Passed Choose the appropriate pop-up menu item that denotes the student’s status for the CRDC report if the student took AP tests.
[Students]CRDC_APExamPassed_YN
1 CRDC Report - Part 2
State/Province – SC > Immunizations
Enter the students overall Immunization Status
Choose the immunization status from the pop-up menu. The default is No Record.
See the Appendix for code values.
[Students]Immune_Status 13 N/A
Diphtheria, Tetanus, Pertussis (DTaP, Tdap, DTP, TD, DT) Dates
Enter the dates(s) of the doses for any of the varieties of DTP. There are five fields for data.
Format is mm/dd/yyyy
[Students]SC_DTP1
[Students]SC_DTP2
[Students]SC_DTP3
[Students]SC_DTP4
[Students]SC_DTP5
10
10
10
10
10
N/A
DTP Status Choose the immunization status from the pop-up menu. The default is No Record.
See the Appendix for code values.
[Students]dpt 13 N/A
Student Setup - State/Province – SC > Immunizations 172
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Td (Adult) Tetanus Diphtheria Dates
Enter the dates(s) of the doses for Td Tetanus Diphtheria. There are 5 fields for data.
Format: mm/dd/yyyy
[Students]SC_Dttd1
[Students]SC_Dttd2
[Students]SC_Dttd3
[Students]SC_Dttd4
[Students]SC_Dttd5
10
10
10
10
10
N/A
Td Status Choose the immunization status from the pop-up menu. The default is No Record.
See the Appendix for code values.
[Students]td 13 N/A
OPV Dates Enter the dates(s) of the doses for OPV. There are 5 fields for data.
Format: mm/dd/yyyy
[Students]sc_opv1
[Students]sc_opv2
[Students]sc_opv3
[Students]sc_opv4
[Students]sc_opv5
10
10
10
10
10
N/A
OPV Status Choose the immunization status from the pop-up menu. The default is No Record.
See the Appendix for code values.
[Students]sc_opv 13 N/A
IPV Dates Enter the dates(s) of the doses for IPV. There are 5 fields for data.
Format: mm/dd/yyyy
[Students]sc_ipv1
[Students]sc_ipv2
[Students]sc_ipv3
[Students]sc_ipv4
[Students]sc_ipv5
10
10
10
10
10
N/A
Student Setup - State/Province – SC > Immunizations 173
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
IPV Status Choose the immunization status from the pop-up menu. The default is No Record.
See the Appendix for code values.
[Students]sc_ipv 13 N/A
Measles, Mumps Rubella (MMR) Dates
Enter the dates(s) of the doses for MMR. There are 3 fields for data.
Format: mm/dd/yyyy
[Students]SC_MMR1
[Students]SC_MMR2
[Students]SC_MMR3
10
10
10
N/A
MMR Status Choose the immunization status from the pop-up menu. The default is No Record.
See the Appendix for code values.
[Students]SC_MMR 13 N/A
Measles Only Dates Enter the dates(s) of the doses for MMR. There are 2 fields for data.
Format: mm/dd/yyyy
[Students]SC_Measles1
[Students]SC_Measles2
10
10
N/A
Measles Only Status Choose the immunization status from the pop-up menu. The default is No Record.
See the Appendix for code values.
[Students]rv 13 N/A
Mumps Only Dates Enter the dates(s) of the doses for Mumps. There are 2 fields for data.
Format: mm/dd/yyyy
[Students]SC_Mumps1
[Students]SC_Mumps2
10
10
N/A
Mumps Only Status Choose the immunization status from the pop-up menu. The default is No Record.
See the Appendix for code values.
[Students]mumps_status 13 N/A
Student Setup - State/Province – SC > Immunizations 174
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
HIB Dates Enter the dates(s) of the doses for HIB. There are 4 fields for data.
Format: mm/dd/yyyy
[Students]SC_hib1
[Students]SC_hib2
[Students]SC_hib3
[Students]SC_hib4
10
10
10
10
N/A
HIB Status Choose the immunization status from the pop-up menu. The default is No Record.
See the Appendix for code values.
[Students]hib 13 N/A
Varicella (Chicken Pox) Dates
Enter the dates(s) of the doses for Varicella. There are 2 fields for data.
Format: mm/dd/yyyy
[Students]SC_Var1
[Students]SC_Var2
10
10
N/A
Varicella Status Choose the immunization status from the pop-up menu. The default is No Record.
See the Appendix for code values.
[Students]varicella 13 N/A
Hx of Varicella (Chicken Pox) Dates
Enter the dates(s) of the doses for Varicella. There are 2 fields for data.
Format: mm/dd/yyyy
[Students]SC_HxVar1
[Students]SC_ HxVar2
10
10
N/A
Hx of Varicella Status Choose the immunization status from the pop-up menu. The default is No Record.
See the Appendix for code values.
[Students]varicella_hx 13 N/A
Student Setup - State/Province – SC > Immunizations 175
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Hepatitis B PED Dates Enter the dates(s) of the doses for Hepatitis B PED. There are 5 fields for data.
Format: mm/dd/yyyy
[Students]SC_HepBPed1
[Students]SC_HepBPed2
[Students]SC_HepBPed3
[Students]SC_HepBPed4
[Students]SC_HepBPed5
10
10
10
10
10
N/A
Hepatitis B PED Status
Choose the immunization status from the pop-up menu. The default is No Record.
See the Appendix for code values.
[Students]hepatitis_p 13 N/A
Hepatitis B Adult Dates
Enter the dates(s) of the doses for Hepatitis B Adult. There are 2 fields for data.
Format: mm/dd/yyyy
[Students]SC_HepBAdult1
[Students]SC_HepBAdult2
10
10
N/A
Hepatitis B Adult Status
Choose the immunization status from the pop-up menu. The default is No Record.
See the Appendix for code values.
[Students]hepatitis_a 13 N/A
Pneumococcal Dates Enter the dates(s) of the doses for Pneumococcal. There are six fields for data.
Format: mm/dd/yyyy
[Students]SC_Pneumo1
[Students]SC_Pneumo2
[Students]SC_Pneumo3
[Students]SC_Pneumo4
[Students]SC_Pneumo5
[Students]SC_Pneumo6
10
10
10
10
10
10
N/A
Student Setup - State/Province – SC > Immunizations 176
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Other Optional Tests Dates
Enter the dates(s) of the other optional tests. There are 5 fields for data.
Format: mm/dd/yyyy
[Students]med_other1
[Students]med_other2
[Students]med_other3
[Students]med_other4
[Students]med_other5
10
10
10
10
10
N/A
Doctor Enter the name of the student’s doctor.
[Students]Doctor_Name 39 N/A
Doctor Phone Enter the phone number of the doctor.
[Students]Doctor_Phone 19 N/A
Dentist Enter the name of the student’s dentist.
[Students]Dentist_Name 39 N/A
Dentist Phone Enter the phone number of the dentist.
[Students]Dentist_Phone 19 N/A
Medical Alert Text Enter any information needed for medical alerts.
[Students]Alert_Medical N/A N/A
Alert Expires (date) Enter the date when the medical alert expires.
Format: mm/dd/yyyy
Leave the value at 0/0/0 if the alert never expires.
[Students]Alert_MedicalExpires 10 N/A
Allergies Enter any information that applies to the student’s allergies.
[Students]allergies N/A N/A
Special Medical Considerations
Enter any other special medical considerations for the student.
[Students]medical_considerations 72 N/A
Student Setup - State/Province – SC > Immunizations 177
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Hearing Test Data Enter any information about the student’s hearing test.
[Students]hearing_data 72 N/A
Eye Exam Data Enter any information about the student’s eye exam.
[Students]eye_data 72 N/A
Weight Data Enter any information about the student’s weight.
[Students]weight_data 72 N/A
Height Data Enter any information about the student’s height.
[Students]height_data 72 N/A
Historical Grades
School Name Enter the name of the school where the course was taken.
[StoredGrades]SchoolName N/A AYP/Report Card
SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
School Year Enter the year the course was taken.
Format yyyy (for 1998-1999 school year, enter 1998)
[StoredGrades]TermID 4 SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Store Code Enter the store code for the mark that is added.
[StoredGrades]StoreCode 2 SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Student Setup - Historical Grades 178
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Historical Grade Level Enter the grade level of the student at the time they took the course.
[StoredGrades]Grade_Level 2 SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Course Number Enter the course number. [StoredGrades]Course_Number N/A SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Course Name Enter the name of the course. [StoredGrades]Course_Name N/A AYP/Report Card
SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Teacher Name Enter the name of the teacher who taught the course, if known.
[StoredGrades]Teacher_Name N/A N/A
Grade Enter the grade the student made for the particular store code.
[StoredGrades]Grade N/A SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Student Setup - Historical Grades 179
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
GPA points Enter the number of GPA points awarded for the particular mark.
[StoredGrades]GPA_Points N/A SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Percent Enter the percent value of the mark for the particular store code.
[StoredGrades]Percent N/A SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Earned Credit Hours Enter the amount of credit earned for this mark.
[StoredGrades]EarnedCrHrs N/A SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Potential Credit Hours Enter the amount of credit the mark could possibly earn.
[StoredGrades]PotentialCrHrs N/A SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Credit Type Enter any credit types that apply to this course.
[StoredGrades]Credit_Type N/A SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Student Setup - Historical Grades 180
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Exclude from GPA? Select Include to include this mark in the GPA calculation. To exclude it from the GPA calculation, select Exclude.
[StoredGrades]ExcludeFromGPA N/A SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Exclude from class rank?
Select Include to include this mark in the class rank calculation. To exclude it from the class rank calculation, select Exclude.
[StoredGrades]ExcludeFromClassRank
N/A SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Exclude from honor roll?
Select Include to include this mark in the honor roll calculation. To exclude it from the honor roll calculation, select Exclude.
[StoredGrades]ExcludeFromHonorRoll
N/A N/A
Attendance
Attendance Verify that attendance data is entered for the student.
Note: All students must be scheduled into a class during the bridge period at their home school. If a student is not scheduled into a class during the bridge period, you will have to manually enter the student’s daily attendance code. This includes students that are at CATE centers and alternative schools.
[Attendance] N/A SC06 Membership and Attendance
SC07 Membership and Attendance Worksheet
Student Setup - Attendance 181
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Test Scores
Enter New Test Choose a test from the pop-up menu.
[StudentTest]TestID
[Tests]Name
N/A N/A
Date Enter the date of the test using the format mm/dd/yyyy.
[StudentTest]Test_Date N/A N/A
Term Choose the term the test was taken from the pop-up menu.
[StudentTest]TermID N/A N/A
Grade Level Enter the grade level for the test. [StudentTest]Grade_Level N/A N/A
Score For each of the test scores, enter the number score, the percent score, and the alpha letter grade.
For Dial_3, the number and percent scores are required for each test part.
[StudentTestScore]NumScore
[StudentTestScore]PercentScore
[StudentTestScore]AlpphaScore
N/A N/A
Lunch
Lunch Status Choose the lunch status from the pop-up menu.
South Carolina must use only the Full Pay (P), Reduced (R), and the Free (F) choices. The choices Exempt (E), Temporary (T), and Free-DC (FDC) should not be used and cannot be removed from the list.
[Students]LunchStatus N/A AYP/Report Card
Student Setup - Test Scores 182
South Carolina State Reporting Guide
Data Element Additional Information [Table]FieldName Length Used in these Reports
Incidents
Incident List Discipline incidents that involve the selected student can be viewed on this page.
Note: It is recommended to create discipline incidents at the school or district level.
N/A N/A SC Incident Management Query
All Enrollments > Edit Enrollment Record
Course Information about the class of enrollment.
Format: CourseName (CourseNumber.SectionNumber)
[Courses]Course_Name
[CC]Course_Number
[Sections]Section_Number
N/A N/A
Enroll Date Enter the enroll date. [CC]DateEnrolled N/A N/A
Exit Date Enter the exit date. [CC]DateLeft N/A N/A
Special Programs > Edit/New Special Program Enrollment
Entry Date Enter the exit date for the special program.
Note: The date is the first day of special program enrollment.
[SpEnrollments]Enter_Date N/A Required Setup
Exit Date Enter the entry date for the special program.
Note: The date is the day after the last day of special program enrollment.
[SpEnrollments]Exit_Date N/A Required Setup
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Exit Reason Enter the exit reason for the special program.
[SpEnrollments]ExitCode N/A Required Setup
Grade Level Enter the grade level for the special program.
[SpEnrollments]GradeLevel 2 Required Setup
Program Choose the program type for the special program from the pop-up menu.
[SpEnrollments]ProgramID N/A Required Setup
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Transfer Information > Edit Current/Previous Enrollment
Enter current or previous school enrollment information for the student.
Note: Enrollments are created during the End-of-Year process and at the following locations:
Start Page > Special Functions > Enroll New Student
Start Page > Student Selection > Functions
Entry Date Enter the entry date for the school enrollment.
Format: [M]M/[D]D/[YY]YY
Note: The date is the first day of school enrollment.
[Students]EntryDate
[ReEnrollments]EntryDate
6-10 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC07 Membership and Attendance Worksheet
SC08 Master Classification List
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Entry Code Choose the entry code for the school enrollment from the pop-up menu.
Note: You must choose an entry code for all school enrollments.
[Students]EntryCode
[ReEnrollments]EntryCode
Max 20 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Exit Date Enter the exit date for the school enrollment.
Note: The date is the day after the last day of school enrollment, even if that day occurs during a weekend.
Note: A no-show student is one whom does not show up on the first day of the new school year at the school he was enrolled and scheduled for classes. The exit date for this student is the first day of the new school year for that school. The student must be no-showed before the end of the first day of school. The exit code for the no-show student is NS. The enter and exit date must be equal to each other.
[Students]ExitDate
[ReEnrollments]ExitDate
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SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC07 Membership and Attendance Worksheet
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Exit Code Choose the exit code for the school enrollment from the pop-up menu.
Note: You must choose an exit code for school enrollments where the exit date is in the past.
[Students]ExitCode
[ReEnrollments]ExitCode
Max 20 EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class List
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC07 Membership and Attendance Worksheet
Full-Time Equivalency Choose the full-time equivalency for the school enrollment from the pop-up menu.
[Students]FTEID
[ReEnrollments]FTEID
N/A
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Grade Level Choose the grade level for the school enrollment from the pop-up menu.
[Students]Grade_Level
[ReEnrollments]Grade_Level
N/A EFA/EIA Initialization
SC01 EFA/EIA Data Verification
SC02 Cumulative Class Report
SC03 Cumulative Class Report
SC04 Daily Activities Log
SC05 Daily Activities Summary
SC08 Master Classification List
District of Residence Choose the district of residence from the pop-up menu to identify where the student is coming from or going to.
[Students]DistrictOfResidence
[ReEnrollments]DistrictOfResidence
N/A N/A
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Data Element Additional Information [Table]FieldName Length Used in these Reports
Scheduling Setup
Year of Graduation Enter the year of graduation for the student. This is the spring term of the year (i.e. for 2011-2012 it is 2012).
[Students]Sched_YearOfGraduation 4 SC Transcript 2010-11 (final)
SC Transcript 2010-11 (in progress)
Next School Indicator Choose the school from the pop-up menu that the student will attend in the next school year.
[Students]Next_School N/A Required Setup for Assessment
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Reports The following reports are required for South Carolina state reporting. Generate these reports to collect information for the parameters you specify. You need to set up correct reporting criteria in order to run a successful report. Output display and data varies per report.
Understanding the Report Output Table The report output tables in this guide include the following elements:
• Item # or Position – Either the numerical order of the data element (first element is 1, second element is 2), or the position in the report. For example, if there is a string of data elements, such as 2009YNYN08091989, the particular element may start at position 5. In this example, position 5 is Y.
• Data Element – The name of the data element.
• Description – Additional information about the data element, including state reporting rules.
• [Table] – The name of the table where the data is stored.
• Field Name – The name of the field where the data is stored.
Note: The Table name appears in brackets with the Field Name directly following. Example: [Table]FieldName.
• Data Type – The field type used for the data element, such as character string, numeric, etc.
• Field Length – The length of the data element when extracted.
• Begin/End Position – The position of the data element in the report. For example, if there is a string of data elements, such as 2009YNYN08091989, the particular element may start at position 5. In this example, position 5 is Y.
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EFA/EIA Initialization You must run this process at the beginning of the school year to clear out existing EFA and EIA codes and dates for the current school year. This process will reset the EFA codes for each student to a default EFA code based on each student’s grade. All self-contained dates are also cleared.
You should run this process only once per school year at the beginning of the school year before the first day of school.
Important: Verify that PowerSchool is set to the desired school year. Once started, this process cannot be stopped.
When the process is complete, a report is generated that shows the School(s) Run For and the total Students Processed.
When the initialization process is run, all current year records for the designated students in the selected schools are deleted in the EFA History file. A new record is created for each student that contains the following fields:
• Effective Start Date, [SC_EFA_History]start_dt - Assigns the date of the student’s initial enrollment in the current school year.
• Effective Stop Date, [SC_EFA_History]stop_dt - Assigns a blank value.
• EFA Primary, [SC_EFA_History]efa_primary - Assigns the EFA code corresponding to the student’s grade level in the Students file.
• EFA 2 [SC_EFA_History]efa_2 - Assigns a blank value.
• EFA 3 [SC_EFA_History]efa_3 - Assigns a blank value
• EFA 4 [SC_EFA_History]efa_4 - Assigns a blank value
• EFA 5 [SC_EFA_History]efa_5 - Assigns a blank value
• EFA 6 [SC_EFA_History]efa_6 - Assigns a blank value
• EFA 7 [SC_EFA_History]efa_7 - Assigns a blank value
• EFA 8 [SC_EFA_History]efa_8 - Assigns a blank value
• EFA 9 [SC_EFA_History]efa_9 - Assigns a blank value
• EFA 10 [SC_EFA_History]efa_10 - Assigns a blank value
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Selection Criteria Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
Student Selection
The report selects records from the [Students] and [ReEnrollments] tables that occurred during the current school year, based on the following criteria:
• When particular schools are selected only students from those schools are used.
• Any student who is or was enrolled at any time in the current school year that has a Yes in the Include in State Reporting field is included in the initialization process.
• Students who are pre-enrolled are included if their enrollment dates fall within the selected school year, as determined by the student’s enrollment status.
• Any school that has a Yes in the Exclude from State Reporting field is not included in the initialization process.
Report Input To generate the SC EFA/EIA Initialization report, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click SC EFA/EIA Initialization. The SC EFA/EIA Initialization Report page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to generate the report.
Field Description
Processing Options Choose a time to run the report from the pop-up menu:
• In Background Now (Recommended) – Execute the report immediately in the background.
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Field Description
• ASAP – Execute the report in the order it is received in the Report Queue.
• At Night – Execute the report during the next evening.
• On Weekend – Execute the report during the next weekend.
• On Specific Time – Execute the report on the date and time specified.
Specific Date/Time Enter a date using the format mm/dd/yyyy or mm-dd-yyyy in order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry.
Use the pop-up menus to schedule the report to be run at a specific hour and minute.
Example: 7/29/2008 @ 10 AM : 05.
Select the school(s) you wish to run the initialization for
Click each school you want to include in the initialization process. Hold down the Ctrl key to select multiple schools in the list.
Note: If you are a school user, you can run this process only for the schools to which you have access.
Run for all schools Click Yes to run the initialization process for all schools in your district. No is the default. If your user default access is District Office, you may select the Run for all schools option at the district building. If this option is set to Yes, then do not select any schools in the Select the school(s) you wish to run the initialization for box.
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Report Output Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Position Field Description
1 School (s) Run For This lists the School or Schools the process was run for.
2 Students Processed This shows the total number of students processed.
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SC01 EFA/EIA Data Verification Report This report lists any EFA or EIA errors in student data that must be corrected prior to creating the SC02 and the SC06 extracts for sending to the SCDE.
Each time you run the Data Verification report, a record is inserted into the Verification Error Log for each student record with errors. Errors are listed by student, with one record containing all errors found. If there are no records found, no records are inserted into the Verification Error Log.
Note: The data verification cannot be run at the same school at the same time as the same user or a different user.
Selection Criteria Selection criteria determine which database records are used in the report. For the SC01 EFA/EIA Data Verification Report, student records are selected. Refer to selection criteria for analysis when the report does not return the correct records.
Student Selection
The report selects which student records to use based on the following criteria:
• The Include in State Reporting field is set to Yes for that student record.
• The student was enrolled at any time during the selected school year.
A student record is excluded based on the following criteria:
• The student record has an enrollment record with the same enter date and exit date (no show) in the currently selected school year.
• The student’s grade level is not equal to 99.
• The school ID is not the Graduated Students School.
The student is also excluded if all of their school enrollments for the selected school year have an enrollment code of xxi.
The reporting period for the EFA/EIA Data Verification report is based on the current school year. The report start date is always the first day of school for the students in the current year, and the end date is equal to the current date, if the current date falls within the current school year. If the current date is not in the current school year, the last day of school for the students is the default reporting end date.
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Report Input To generate the SC01 EFA/EIA Data Verification report, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click SC01 EFA/EIA Data Verification. The SC01 EFA/EIA Data Verification Report page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to generate the report.
Field Description
Processing Options Use the pop-up menu to select a processing option. Use the options to indicate when you want the report to generate.
• In Background Now
• ASAP
• At Night
• On Weekend
• On Specific Time
The option to override may not be available on some reports.
Specific Date/Time If “On Specific Time” is chosen for the Processing Options, enter the date and time you want the system to generate the report.
Sort Options Select the sort option for the report. You can sort the report by student number (default), student name, or student name and grade level.
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Field Description
Select Data to Process Choose one of the options from the pop-up menu:
• All EFA/EIA Data to verify all student EFA/EIA data.
• Membership and Attendance Extract to verify student membership and attendance data. This option must be run prior to running the SC06.
• Cumulative Class Extract to verify student class data. This option must be run prior to running the SC02.
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Report Output Each of the fields displayed in the output of the report are described below.
Position Field Description [Table]FieldName
1 BEDS Code This field is calculated by combining the district number and school code. The district number is extracted from the Edit District page, Start Page > District Setup > District Information.
The school code is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Prefs]Name=districtnumber
[Schools]School_Number
2 District Name This field contains the name of your school district. This value is extracted from the Edit District page, Start Page > District Setup > District Information.
[Prefs]Name=districtname
[Prefs]Value
3 Name This field contains the name of your school. This value is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Schools]School_Name
Data Errors were found in the following student records
4 Student Number This field contains the identification number for each student included on the report. This value is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.
[Students]Student_Number
5 Student Name This column contains the name of each student assigned to an EIA code, in last name, first name format. This value is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.
[Students]LastFirst
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Position Field Description [Table]FieldName
6 Grade This field contains the grade level of each student included on the report. This value is extracted from the Edit Current Enrollment page, Start Page > Student Selection > Transfer Info > Edit Current Enrollment.
[Students]Grade_Level
[Reenrollments]Grade_Level
7 Error Message This field contains the text describing the error detected during the verification process. Multiple errors may display for each student record.
N/A
8 Total Erroneous Student Records
This field is calculated. It is the sum of all student records listed on the report.
N/A
9 Total Errors This field is calculated. It is the count of all errors listed on the report.
N/A
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Verification Log The Verification Log is a virtual table [SC_Verification_Log] that contains one record for each extract key; extract keys are A – All EFA/EIA Data, C – Cumulative Class Extract, and M – Membership and Attendance Extract. When the SC01 EFA/EAI Data Verification report is run a record is stored, the old data verification records are cleared and replaced by the most recently processed data verification records. The Verification Log table will only contain the most current record for each extract key.
The following table shows the elements stored in the Verification Log for each extract key.
School_ID Report_ID Ver_Status Status_Date Status_Time Extract_Key
School identification of the school selected for running the report
SC_Data_Verification S-Successful
F-Failed
MM/DD/YYYY
The date of running the data verification for a specific extract.
HH:MM:SS
The time of running the data verification for a specific extract.
‘A’ – All EFA/EIA Data
School identification of the school selected for running the report
SC02 S-Successful
F-Failed
MM/DD/YYYY HH:MM:SS ‘C’ – Cumulative Class Extract
School identification of the school selected for running the report
SC09 S-Successful
F-Failed
MM/DD/YYYY HH:MM:SS ‘M’ – Membership and Attendance Extract
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Verification Error Log Table When the SC01 EFA/EIA Data Verification report is run, the errors (if any) are stored in a virtual table [SC_Verification_Error_Log]
The following table shows the elements stored in the Verification Error Log table (SC_Verification_Error_Log). A student record is added to this table when an error in that student’s EFA/EIA data is found during the Data Verification process. There is one record per student; all errors for that student record are stored in that record.
School_ID Student_ID Extract_Key Date Processed Errors
School identification of the school selected for running the report
Student Identification Number from [Students]Student_Number
A – All EFA/EIA Data
M – Membership and Attendance Extract
C – Cumulative Class Extract
The time and date that the data verification was run for a specific extract.
Refer to the Error Messages table for a list of valid error messages.
The following table lists the validations performed when the Data Verification process is run and the error message generated if the validation fails. The validations are listed in the order in which they are processed. A Yes or No denotes whether or not this extract uses this validation.
Validation stored in SC_Verification_ Error_Log
Cumulative Class (EIA)
Membership and Attendance (EFA)
All EFA/EIA Data
Error Messages
1 ValidGrade
Yes Yes Yes Student's grade is not valid for grades served by this school.
Validates the student's grade level stored in [Students]Grade_Level against the grades defined for the school ([Schools]High_Grade and [Schools]Low_Grade).
The student’s grade level at the time the student was enrolled in the school should be the grade level that is validated against the grade levels served by the school. Keep in mind that students who graduate early will no longer have a current grade of 12 but will have a grade of 99. Grade 99 should not be flagged as an error but should be treated as though it were grade 12.
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Validation stored in SC_Verification_ Error_Log
Cumulative Class (EIA)
Membership and Attendance (EFA)
All EFA/EIA Data
Error Messages
2 MissInitEFA
No Yes Yes Missing initial EFA code
For students in grades 00 – 12, the EFA history file is checked to see that the student has at least one EFA record for the selected school year. The error is reported if there is no record, or if the Primary EFA value is blank, or if the start date is blank.
3 Valid1stEFADate
No Yes Yes Initial enrollment and initial EFA dates are mismatched
Validates the student's first EFA entry of the school year. This validates students in all grade levels except Pre kindergarten (PK).
4 ValidEfaCode
No Yes Yes Invalid Primary EFA code or Invalid EFA code #
Checks that the codes in the EFA history file are valid. The error is also reported if there is a code in one of the EFA 2-10 fields but there is no primary EFA code.
5 ValidEfaDate
No Yes Yes EFA: Missing Stop Date - Record #
EFA: Start Date not within current School Calendar – Record #
EFA: Stop Date not within current School Calendar – Record #
EFA: Stop Date falls before Start Date on the same record - Record #
EFA: Start Date falls before previous Stop Date – Record #
EFA: The Start Date is not an in-session day for students – Record #
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Validation stored in SC_Verification_ Error_Log
Cumulative Class (EIA)
Membership and Attendance (EFA)
All EFA/EIA Data
Error Messages
EFA: Gap between Stop Date and next Start Date - Record #
Checks that the start and stop dates in the EFA history are valid. The start date and stop date must be within the first and last date of the school calendar. The start date must be an in-session day for students.
6 ValidEfaGrade
No Yes Yes Grade incompatible with EFA code
The EFA codes assigned to each student in the EFA history file are checked to validate that the codes are compatible with the students’ grade levels. Students who graduate early will have a grade level of 99. This grade level should be treated as though it were grade 12 for the compatibility checks.
7 MissInitEIA
Yes No Yes Missing initial EIA code
For students in grade level PK (-1), the EIA history file is checked to see that the student has at least one EIA record for the selected school year. Students in grade level PK (-1) must have at least one EIA record that includes an EIA code and a start date in the EIA history. The error is reported if there is no record, or if there is not at least one EIA code, or if the start date is blank.
8 Valid1stEIADate Yes No Yes Initial enrollment and initial EIA dates are
mismatched
Validates the student's first EIA entry date of the school year if there is one.
9 ValidEiaCode Yes No Yes Invalid EIA code
Checks that the codes in the EIA history file are valid.
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Validation stored in SC_Verification_ Error_Log
Cumulative Class (EIA)
Membership and Attendance (EFA)
All EFA/EIA Data
Error Messages
10 ValidEiaDate
No Yes Yes EIA: Missing Stop Date - Record #
EIA: Start Date not within current School Calendar – Record #
EIA: Stop Date not within current School Calendar – Record #
EIA: Stop Date falls before Start Date on the same record - Record #
EIA: Start Date falls before previous Stop Date – Record #
EIA: Stop Date of last record should be blank – Record #
EIA: The Start Date is not an in-session day for students – Record #
EIA: Gap between Stop Date and next Start Date - Record #
EIA: Invalid Date - Record #
Checks that the start and stop dates in the EIA history are valid. The start date and stop date must be within the first and last date of the school calendar. The start date must be an in-session day for students.
11 ValidEiaGrade
Yes No Yes Grade incompatible with EIA code
The EIA codes for each student in the EIA history file are checked to validate that the codes are compatible with the students’ grade levels. Students who graduate early will have a grade level of 99. This grade level should be treated as though it were grade 12 for the compatibility checks.
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Validation stored in SC_Verification_ Error_Log
Cumulative Class (EIA)
Membership and Attendance (EFA)
All EFA/EIA Data
Error Messages
12 ValidEiaEia
Yes No Yes Duplicate or incompatible EIA codes
The EIA codes for each student in the EIA history file are checked to validate that the codes are compatible with each other.
13 ValidSelfDate No Yes Yes Self-Contained Date is not a valid school day.
Checks that the self-contained date (if it is not blank) is an in-session day in the current school year.
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SC02 Cumulative Class Report The Cumulative Class Report totals all EIA classification code occurrences by grade from the beginning of the school year up to and including a specific date or school day. An extract option is available and includes preparing data for 45 day and 135 day state reporting.
Report Processing
Prior to creating the Cumulative Class extract file for submission to the SC Department of Education for key funding dates, you must run a SC01 EFA/EIA Data Verification report that is error-free for the Cumulative Class option. If the SC01 EFA/EIA Data Verification Report was not run since the last Cumulative Class extract was created, the following message displays: “You must run the Data Verification report for the Cumulative Class option and be error-free before you can create the Cumulative Class extract.”
To respond to this message:
1. Click OK to close the message.
2. Close the Cumulative Class Report option.
3. Run the SC01 EFA/EIA Data Verification Report with the Cumulative Class option.
If the log file shows that the SC01 EFA/EIA Data Verification Report was run without error for the Cumulative Class option, an EIA data validation process is run for the Cumulative Class option without generating the report. If errors occur in any of the validations, the following message displays: “You must run the Data Verification report for the Cumulative Class option and be error-free before you can create the Cumulative Class extract.” This message displays in the report queue as a .pdf file instead of the formatted Cumulative Class report.
Extract Design
When you choose the Report and Extract output option when running the SC02 Cumulative Class Report, the report is generated in PDF format. In addition, records representing the content of that report are inserted into a custom South Carolina database table. You can use these records to re-create the report at a later time. One set of these records for the 45th day and 135th day of school is used for submission to the SC Department of Education for state funding.
When the extract is created, the table SC_EFA_EIA_HEADER will hold the report header information and SC_EFA_EIA_EXTRACT will hold the detail report content. If a report and extract are created, and there are no counts for any EIA codes included on the report, the report is still generated but the extract is not created and the data is not inserted into the table. The following message displays on the report: “There are no EIA records for this report period. The extract will not be created.”
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Selection Criteria Selection criteria determine which database records are used in the report. For the SC02 Cumulative Class Report, student enrollment records are selected. Refer to selection criteria for analysis when the report does not return the correct records.
Student Selection
The report tabulates students’ EIA history records applicable to the report period. A student record is selected if it meets the following criteria:
• The Include in State Reporting field is set to Yes for that student record.
• The student was enrolled with a funded enrollment code at any time from the beginning of the school year through the report date specified by the user.
A student record is excluded if:
• The Include in State Reporting field is set to No for that student record.
• The student was enrolled during the report period with an enter code of “xxi” where “xx” is any character and “i” is the letter “i” in lower or upper case.
• The student’s most current withdrawal from the school during the report period was an in-district transfer (the student’s exit code is “W1*” where “*” is any character). If these students are coded for EIA, they are counted at the school where they are currently enrolled in the district.
• The student record has an enrollment record with the same enter date and exit date (no show) in the currently selected school year; the student’s grade level is not equal to 99; and the school ID is not the Graduated Students School.
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Report Input To generate the SC02 Cumulative Class report, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click SC02 Cumulative Class. The SC02 Cumulative Class Report page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to generate the report.
Field Description
Processing Options Use the pop-up menu to select a processing option. Use the options to indicate when you want the report to generate.
• In Background Now
• ASAP
• At Night
• On Weekend
• On Specific Time
Specific Date/Time If “On Specific Time” is chosen for the Processing Options, enter the date and time you want the system to generate the report.
Date Optionally, enter the end date of the report period. If this date is entered, the first day of school is the start date of the report period.
You must enter a date that was within the selected school year and a day when the students were in session.
Leave this field blank if you plan to enter a value in the Day Number field.
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Field Description
Day Optionally, enter a day number to calculate the report end date. For example, if you enter the number 5 and the fifth in-session day of school is August 25th, the report end date will be August 25th of the current school year.
Leave this field blank if you entered a value in the End Date field.
Output Type Choose the Report Only (Default) option to generate only the report in PDF format.
Choose the Report and Extract option to generate both the report in PDF format and the extract in a custom extract database table.
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Report Output Each of the fields displayed in the output of the report are described below.
Position Field Description [Table]Field Name
1 Date This shows the date the user ran the report on. N/A
2 BEDS Code This field is calculated by combining the district number and school code. The district number is extracted from the Edit District page, Start Page > District Setup > District Information.
The school code is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Prefs]Name=districtnumber
[Schools]School_Number
3 Name This field contains the name of your school. This value is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Schools]School_Name
4 Day as of This field contains the end date or day number entered on the report interface page.
N/A
5 District Name This field contains the name of your school district. This value is extracted from the Edit District page, Start Page > District Setup > District Information.
[Prefs]Name=districtname
[Prefs]Value
6 Line This field contains the line number for each of the EIA codes and the total row.
N/A
7 EIA Code This field lists the EOA codes in which the student may be enrolled.
N/A
8 PK – 12 This field contains the total student enrollments in each EIA code, calculated by grade level.
N/A
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Position Field Description [Table]Field Name
9 Row Total This calculated field is the total of all student enrollments in each EIA code.
N/A
10 Column Total This calculated field is the total of all student enrollments in the EIA codes for each grade level.
N/A
11 Principal This field contains the name of the principal at the school selected for the report. This value is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Schools]Principal
12 Superintendent This field contains the name of the superintendent of the school district. This value is extracted from the Edit District page, Start Page > District Setup > District Information.
[Prefs]Name=Superintendent
All of a student’s EIA records for the report period are included on the report if the student had a school enrollment or withdrawal on a date that is within the report period. That is, for all EIA codes in effect on a date that a student enrolls or withdraws from school, the student is listed for those EFA classifications.
Note: If at least one student included on this report has a mismatch between their initial school enrollment date for the selected year and their initial EFA start date for the selected year, the following warning message will print at the bottom of the report: “Warning: Errors were found in EFA history information. Please run the data verification report and correct reported issues.”
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SC03 Cumulative Class List The SC03 Cumulative Class List is a tool used by South Carolina schools to provide details to support the SC02 Cumulative Class report by listing students with assigned EIA classifications for a specified time period. The list is sorted by grade level.
The SC03 Cumulative Class List can be run for any day of the school year up to the current date.
Selection Criteria Selection criteria determine which database records are used in the report. For the SC03 Cumulative Class List, student records are selected. Refer to selection criteria for analysis when the report does not return the correct records.
Student Selection
A student record is selected if it meets the following criteria:
• Was enrolled with a funded enrollment code at any time from the beginning of the school year through the report date specified by the user.
• Has the Include in State Reporting flag set to Yes.
The report excludes students that:
• Were enrolled during the report period with an enter code of “xxi,” where “xx” is any character and “i” is the letter “i” in lower or upper case.
• Were withdrawn during the report period with an exit code of W1* (in-district transfer), where asterisk (*) is any character.
• Have an enrollment record with the same enter date and exit date (no show) in the currently selected school year; a grade level is not equal to 99; and a school ID is not the Graduated Students School.
Note: The SCDE has guidelines for how schools should adjust the student’s enrollment in PowerSchool for this scenario. Refer to the section About South Carolina State Reporting.
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Report Input To generate the SC03 Cumulative Class List report, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click SC03 Cumulative Class List. The SC03 Cumulative Class List Report page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to generate the report.
Field Description
Processing Options Use the pop-up menu to select a processing option. Use the options to indicate when you want the report to generate.
• In Background Now
• ASAP
• At Night On Weekend
• On Specific Time
The option to override may not be available on some reports.
Specific Date/Time If “On Specific Time” is chosen for the Processing Options, enter the date and time you want the system to generate the report.
Date Optionally, enter the end date of the report period. If this date is entered, the first day of school is the start date of the report period.
You must enter a date that was within the selected school year and a day when the students were in session.
Leave this field blank if you plan to enter a value in the Day Number field.
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Field Description
Day Optionally, enter a day number to calculate the report end date. For example, if you enter the number 5 and the fifth in-session day of school is August 25th, the report end date will be August 25th of the current school year.
Leave this field blank if you entered a value in the End Date field.
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Report Output Each of the fields displayed in the output of the report are described below.
Position Field Description [Table]Field Name
1 Date The date the report was processed. N/A
2 BEDS Code This field is calculated by combining the district number and school code. The district number is extracted from the Edit District page, Start Page > District Setup > District Information.
The school code is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Prefs]Name=districtnumber
[Schools]School_Number
3 Name This field contains the name of your school. This value is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Schools]School_Name
4 999 Day Data as of 99/99/9999
This field contains the end date or day number entered on the report interface page.
N/A
5 Page This is the page number. N/A
6 District Name This field contains the name of your school district. This value is extracted from the Edit District page, Start Page > District Setup > District Information.
[Prefs]Name=districtname
[Prefs]Value
7 EIA Description This column contains the EIA codes with their descriptions.
N/A
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Position Field Description [Table]Field Name
8 Grade This column contains the grade level of each student included on the report. This value is extracted from the Edit Current Enrollment page, Start Page > Student Selection > Transfer Info > Edit Current Enrollment.
[Students]Grade_Level
[Reenrollments]Grade_Level
9 Student Name This column contains the name of each student assigned to an EIA code, in last name, first name format. This value is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.
[Students]LastFirst
10 Student Number This column contains the identification number for each student assigned to an EIA code. This value is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.
[Students]Student_Number
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SC04 Daily Activities Log The Daily Activities Log lists each EFA classification and the students that enrolled in or withdrew from school within each classification. You enter a time period for the report that is within the selected school year. You can print two versions of this report:
• Cumulative, which includes school enrollments and withdrawals from the beginning of the school year up to and including the date specified on the report interface page.
• Non-cumulative, which includes only school enrollments and withdrawals on the date entered on the report interface.
Student data for the school selected is included in the record selection process; every student who was enrolled in that school at any time during the report period is evaluated.
Selection Criteria Selection criteria determine which database records are used in the report. For the SC04 Daily Activities Log, student records are selected. Refer to selection criteria for analysis when the report does not return the correct records.
Student Selection
A student record is selected if it meets the following criteria:
• The student was enrolled at any time during the report period with any enrollment code and had a primary EFA classification in effect for the report period.
• The student was in a user-selected grade level during the report period.
• The student has the Include in State Reports field set to Yes.
The report excludes students who have an enrollment record with the same enter date and exit date (no show) in the currently selected school year; a grade level is not equal to 99; and a school ID that is not the Graduated Students School.
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Report Input To generate the SC04 Daily Activities Log report, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click SC04 Daily Activities Log. The SC04 Daily Activities Log Report page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to generate the report.
Field Description
Processing Options Use the pop-up menu to select a processing option. Use the options to indicate when you want the report to generate.
• In Background Now
• ASAP
• At Night
• On Weekend
• On Specific Time
The option to override may not be available on some reports.
Specific Date/Time If “On Specific Time” is chosen for the Processing Options, enter the date and time you want the system to generate the report.
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Field Description
Date Optionally, enter the date used to determine the report period. If a date is entered and the Cumulative check box is:
• Selected, this date is used as the end date of the report period. The first in-session day of school is the start date of the report period.
• Not selected, the report period is only for the date entered.
Leave this field blank if you plan to enter a value in the Day Number field.
Day Number Optionally, enter a day number to calculate the report period. For example, if you enter the number 5 and the fifth in-session day of school is August 25th, the report end date will be August 25th of the current school year.
If a day number is entered and the Cumulative check box is:
• Selected, this calculated date is used as the end date of the report period. The first in-session day of school is the start date of the report period.
• Not selected, the report period is only for the calculated date.
Leave this field blank if you entered a value in the Date field.
Grade Enter two grade levels to identify the grade level range for the report. You can select any two grade levels that are valid for the selected school.
Leave one Grade field blank to include only students in a specific grade level on the report.
Leave both Grade fields blank to include all students in your school on the report.
Cumulative Select the Cumulative check box to begin the report period with the first in-session day of school.
Leave this check box blank to generate this report only for one school day.
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Report Output Each of the fields displayed in the output of the report are described below.
Position Field Description [Table]Field Name
1 Date This is the date the report was processed. N/A
2 BEDS Code This field is calculated by combining the district number and school code. The district number is extracted from the Edit District page, Start Page > District Setup > District Information.
The school code is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Prefs]Name=districtnumber
[Schools]School_Number
3 Name This field contains the name of your school. This value is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Schools]School_Name
4 999 Day Data as of 99/99/9999
This field contains the end date or day number entered on the report interface page.
N/A
5 Grades This field contains the grade level range selected on the report interface page. If no grade levels were selected for the report, the grade levels do not print.
N/A
6 Cumulative Cumulative will be stated if the option to run for Cumulative was selected on the report interface.
N/A
7 Page This is the page number. N/A
8 District Name This field contains the name of your school district. This value is extracted from the Edit District page, Start Page > District Setup > District Information.
[Prefs]Name=districtname
[Prefs]Value
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Position Field Description [Table]Field Name
9 Grade This field contains the grade level of the student listed on this page of the report. A report page break is inserted when this grade level changes.
N/A
10 EFA Classification This column contains the description of each EFA code. These values are extracted from the EFA Code Entry page, Start Page > Student Selection > South Carolina State Information > EFA/EIA Classification.
If a student’s initial school enrollment date does not match the student’s initial EFA classification record start date for the selected school year, the message “Error: Mismatch on initial EFA date and school enrollment.” will print in this column. These error records will print on the first page of the report.
An EFA classification is included on this report only if a student who enrolled or withdrew in the reporting period was assigned that EFA classification.
[SC_EFA_History]efa_primary
[SC_EFA_History]efa_2
[SC_EFA_History]efa_3
[SC_EFA_History]efa_4
[SC_EFA_History]efa_5
[SC_EFA_History]efa_6
[SC_EFA_History]efa_7
[SC_EFA_History]efa_8
[SC_EFA_History]efa_9
[SC_EFA_History]efa_10
11 Number This column contains the identification number for each student assigned to an EIA code. This value is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.
[Students]Student_Number
12 Name This column contains the name of each student assigned to an EFA classification, in last name, first name format. This value is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.
[Students]LastFirst
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Position Field Description [Table]Field Name
13 Action Add displays in this column if the student assigned this EFA classification enrolled in the school during the report period.
Delete displays in this column if the student assigned this EFA classification withdrew from the school during the report period.
N/A
Enrollment Status
14 Code This column contains the student’s entry code if Add is displayed in the Action column, or the student’s exit code if Delete is displayed in the Action column. These field values are extracted from the Edit Current/Previous Enrollment page, Start Page > Student Selection > Transfer Info > Edit Current Enrollment.
[Students]EntryCode
[Reenrollments]EntryCode
[Students]ExitDate
[Reenrollments]ExitDate
15 Description This column contains the description of the entry or exit code in the Code column. This value is extracted from the Edit Entry Code page, Start Page > District Setup > Entry Codes > Edit Entry Code.
[Gen]Cat=entrycodes
[Gen]Value
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SC05 Daily Activities Summary Log The Daily Activities Summary Log shows the total number of students added and deleted from each EFA classification on a user-specified day due to school withdrawals and enrollments. This report also shows cumulative values from the start of school to the user-specified date. It is used by school and district administrators to review changes in the numbers of students within each EFA classification.
Student data for the school selected is included in the record selection process; every student who was enrolled in that school at any time during the report period is evaluated.
Selection Criteria Selection criteria determine which database records are used in the report. For the SC05 Daily Activities Summary Log, student records are selected. Refer to selection criteria for analysis when the report does not return the correct records.
Student Selection
A student record is selected if it meets the following criteria:
• The student was enrolled at any time during the report period with any enrollment code and had a primary EFA classification in effect for the report period.
• The student was in a user-selected grade level during the report period. • The student has the Include this student in State Reporting field set to Yes.
A student record is excluded if it meets the following criteria:
• The student has an enrollment record with the same enter date and exit date (no show) in the currently selected school year.
• The student has a grade level that is not equal to 99. • The student has a school ID that is not the Graduated Students School.
Note: If at least one student included on this report has a mismatch between their initial school enrollment date for the selected year and their initial EFA start date for the selected year, the following warning message will print at the bottom of the report: “Warning: Errors were found in EFA history information. Please run the data verification report and correct reported issues.”
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Report Input To generate the SC05 Daily Activities Summary Log report, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click SC05 Daily Activities Summary Log. The SC05 Daily Activities Summary Log Report page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to generate the report.
Each of the available run options and required and optional data fields for the report are described below.
Field Description
Processing Options Use the pop-up menu to select a processing option. Use the options to indicate when you want the report to generate.
• In Background Now
• ASAP
• At Night
• On Weekend
• On Specific Time
The option to override may not be available on some reports.
Specific Date/Time If “On Specific Time” is chosen for the Processing Options, enter the date and time you want the system to generate the report.
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Field Description
Date Optionally, enter the date used to determine the report period. If a date is entered and the Cumulative check box is:
• Selected, this date is used as the end date of the report period. The first in-session day of school is the start date of the report period.
• Not selected, the report period is only for the date entered.
Leave this field blank if you plan to enter a value in the Day Number field.
Day Number Optionally, enter a day number to calculate the report period. For example, if you enter the number 5 and the fifth in-session day of school is August 25th, the report end date will be August 25th of the current school year.
If a day number is entered and the Cumulative check box is:
• Selected, this calculated date is used as the end date of the report period. The first in-session day of school is the start date of the report period.
• Not selected, the report period is only for the calculated date.
Leave this field blank if you entered a value in the Date field.
Grade Enter two grade levels to identify the grade level range for the report. You can select any two grade levels that are valid for the selected school.
Leave one Grade field blank to include only students in a specific grade level on the report.
Leave both Grade fields blank to include all students in your school on the report.
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Report Output Each of the fields displayed in the output of the report are described below.
Position Field Description [Table]Field Name
1 999 Day Data as of 99/99/9999
This field contains the end date or day number entered on the report interface page.
N/A
2 BEDS Code This field is calculated by combining the district number and school code. The district number is extracted from the Edit District page, Start Page > District Setup > District Information.
The school code is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Prefs]Name=districtnumber
[Schools]School_Number
3 Name This field contains the name of your school. This value is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Schools]School_Name
4 Grades This field contains the grade level range selected on the report interface page. If no grade levels were selected for the report, the grade levels do not print.
N/A
5 District Name This field contains the name of your school district. This value is extracted from the Edit District page, Start Page > District Setup > District Information.
[Prefs]Name=districtname
[Prefs]Value
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Position Field Description [Table]Field Name
6 EFA Classification This column contains the description of each EFA code. These values are extracted from the EFA Code Entry page, Start Page > Student Selection > South Carolina State Information > EFA/EIA Classification.
If a student’s initial school enrollment date does not match the student’s initial EFA classification record start date for the selected school year, the message “Error: Mismatch on initial EFA date and school enrollment.” will print in this column. These error records will print on the first page of the report.
An EFA classification is included on this report only if a student who enrolled or withdrew in the reporting period was assigned that EFA classification.
[SC_EFA_History]efa_primary
[SC_EFA_History]efa_2
[SC_EFA_History]efa_3
[SC_EFA_History]efa_4
[SC_EFA_History]efa_5
[SC_EFA_History]efa_6
[SC_EFA_History]efa_7
[SC_EFA_History]efa_8
[SC_EFA_History]efa_9
[SC_EFA_History]efa_10
Today
7 Adds This column contains the calculated count of students enrolled in school on the date specified. A count displays for each EFA classification.
N/A
8 Deletes This column contains the calculated count of students withdrawn from school on the date specified. A count displays for each EFA classification.
N/A
9 Nets This column contains the calculated difference between the Today Adds and Today Deletes column. The calculation is Today Adds – Today Deletes.
N/A
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Position Field Description [Table]Field Name
Cumulative
10 Adds This column contains the calculated total number of students enrolled in school from the first in-session date to the report date specified by the user on the report interface page. A total displays for each EFA classification.
N/A
11 Deletes This column contains the calculated total number of students withdrawn from school from the first in-session date to the report date specified by the user on the report interface page. A total displays for each EFA classification.
N/A
12 Nets This column contains the calculated difference between the Cumulative Adds and Cumulative Deletes column. The calculation is Cumulative Adds – Cumulative Deletes. A net total displays for each EFA classification.
N/A
13 Totals A total for each column is calculated and displayed. N/A
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SC06 – Membership and Attendance Report The Membership and Attendance Report lists the number of membership days by grade by EFA classification code with totals by grade from the beginning of the school year up to and including a specific date or school day. The report includes the average daily membership by EFA classification code and by grade with a total and the number of absences by grade. Optionally, you can run the report only for self-contained students. An extract option is available and includes preparing data for 45 day and 135 day state reporting.
The report tabulates students’ EFA history records applicable to the report period.
Report Processing
Prior to creating the Membership and Attendance extract file for submission to the SC Department of Education for key funding dates, you must run a SC01 EFA/EIA Data Verification report that is error-free for the Membership and Attendance option. If the SC01 EFA/EIA Data Verification Report was not run since the last Membership and Attendance extract was created, the following message displays: “You must run the Data Verification report for the Membership and Attendance option and be error-free before you can create the Membership and Attendance extract.” The report process stops.
To respond to this message:
1. Click OK to close the message.
2. Close the Membership and Attendance Report option.
3. Run the SC01 EFA/EIA Data Verification Report with the Membership and Attendance option.
If the SC01 EFA/EIA Data Verification Report was run for the Membership and Attendance option since the last Membership and Attendance extract was run, the Data Verification log file is checked for errors. If the log file shows that there were errors on the SC01 EFA/EIA Data Verification report for the Membership and Attendance option, the following message displays: “You must run the Data Verification report for the Membership and Attendance option and be error-free before you can create the Membership and Attendance.” The report process stops.
Extract Design
When you choose the Report and Extract output option, the report is generated in PDF format. In addition, records representing the content of that report are inserted into a custom South Carolina database table. You can use these records to re-create the report at a later time. One set of these records for the 45th day and 135th day of school is used for submission to the SC Department of Education for state funding.
When the extract is created, the table SC_EFA_EIA_HEADER will hold the report header information and SC_EFA_EIA_EXTRACT will hold the detail report content.
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If a report and extract are created, and there are no counts for any EFA code included on the report, the report is still generated but the extract is not created and the data is not inserted into the custom table. The following message displays on the report: “There are no EFA records for this report period. The extract will not be created.”
Selection Criteria Selection criteria determine which database records are used in the report. For the SC06 – Membership and Attendance Report, student records are selected. Refer to selection criteria for analysis when the report does not return the correct records.
Student Selection A student record is selected if it meets the following criteria:
• The Include in State Reporting field is set to Yes for that student record. • The student was enrolled with a funded enrollment code at any time from the beginning of the school year through the
report date specified by the user.
A student record is excluded if it meets the following criteria: • The Include in State Reporting field is set to No for that student record. • The student was enrolled during the report period with an enter code of “xxi” where “xx” is any character and “i” is the
letter “i” in lower or upper case. • The student record has an enrollment record with the same enter date and exit date (no show) in the currently selected
school year; the student’s grade level is not equal to 99; and the school ID is not the Graduated Students School.
A student is counted as having a day in membership for their primary EFA code if the following criteria are met:
• The Include in State Reporting flag is set to Yes for that student record.
• The date is an in-session day for students for the selected school year within the report period.
• The student was enrolled in the selected school with a funded enrollment code (not “xxi”) for that date within the report period.
The student’s primary EFA code in effect for that date is the one for which membership is counted. For students who are withdrawn, the withdrawal date does not count as a day in membership; that is, the withdrawal date is the first day of non-membership.
A student is counted absent if the student meets the membership criteria above and has been assigned a daily attendance code defined as an absence instead of a presence. If the school is taking period attendance, the period attendance codes are converted to a daily attendance code during report processing (a base PowerSchool function).
It is a normal situation for some schools to not use EFA codes on their students as the codes do not apply. If the Membership and Attendance Report results in no counts for any EFA code, you should still generate the report.
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Report Input To generate the SC06 Membership and Attendance Log report, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click SC06 Membership and Attendance Log. The SC06 Membership and Attendance Log Report page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to generate the report.
Field Description
Processing Options Use the pop-up menu to select a processing option. Use the options to indicate when you want the report to generate.
• In Background Now
• ASAP
• At Night
• On Weekend
• On Specific Time
Specific Date/Time If “On Specific Time” is chosen for the Processing Options, enter date and time you want the system to generate the report.
Date Optionally, enter the date used to determine the report period. If a date is entered and the Cumulative check box is:
Selected, this date is used as the end date of the report period. The first in-session day of school is the start date of the report period.
Not selected, the report period is only for the date entered.
Leave this field blank if you plan to enter a value in the Day Number field.
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Field Description
Day Optionally, enter a day number to calculate the report period. For example, if you enter the number 5 and the fifth in-session day of school is August 25th, the report end date will be August 25th of the current school year.
If a day number is entered and the Cumulative check box is:
Selected, this calculated date is used as the end date of the report period. The first in-session day of school is the start date of the report period.
Not selected, the report period is only for the calculated date.
Leave this field blank if you entered a value in the Date field.
Self-contained only Choose Yes if you want to include only self-contained students. Choose No to include all students that meet the selection criteria for the report. The default option is No.
Output Type Click the Report Only (Default) option to generate only the report in PDF format.
Click the Report and Extract option to generate both the report in PDF format and the extract in a custom extract database table.
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Report Output Each of the fields displayed in the output of the report are described below.
Position Field Description [Table]Field Name
1 Date This is the date the user ran the report on. N/A
2 BEDS Code This field is calculated by combining the district number and school code. The district number is extracted from the Edit District page, Start Page > District Setup > District Information.
The school code is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Prefs]Name=districtnumber
[Schools]School_Number
3 Name This field contains the name of your school. This value is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Schools]School_Name
4 999 Day as of 99/99/9999
This field contains the end date or day number entered on the report interface page.
N/A
5 Options: Self-contained only
This will show No when the Self-contained option is set to No. When set to Yes, Yes will show next to Self-contained only.
N/A
6 District Name This field contains the name of your school district. This value is extracted from the Edit District page, Start Page > District Setup > District Information.
[Prefs]Name=districtname
[Prefs]Value
7 Line This field contains the line number for each of the EFA codes and the total row.
N/A
8 EFA Code This field lists the EFA codes in which the student may be enrolled.
N/A
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Position Field Description [Table]Field Name
9 PK – 12 This field contains the total student enrollments in each EFA code, calculated by grade level.
N/A
10 Row Total This calculated value is the total of all student enrollments in each EFA code.
N/A
11 Column Total This calculated value is the total STUDENT MEMBERSHIP in the EFA codes for each grade level.
N/A
12 Column ADM Total This calculated value is the average daily membership (ADM) for each EFA code for each grade level.
N/A
13 Column Absence Total This calculated value is the total days absent for all students in each grade level.
N/A
14 Principal This field contains the name of the principal at the school selected for the report. This value is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Schools]Principal
15 Superintendent This field contains the name of the superintendent of the school district. This value is extracted from the Edit District page, Start Page > District Setup > District Information.
[Prefs]Name=Superintendent
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SC07-Membership and Attendance Worksheet This report supports the Membership and Attendance Report and contains running membership totals along with counts of new and dropped students and attendance counts by EFA classification code for each day in a specified date range.
Note: Due to the calculations involved in processing this report, it may take up to a couple of hours to run this report.
Selection Criteria Selection criteria determine which database records are used in the report. For the SC07-Membership and Attendance Worksheet, student records are selected. Refer to selection criteria for analysis when the report does not return the correct records.
Student Selection
A student record is selected if it meets the following criteria:
• This student is enrolled, or has been enrolled with a funded enrollment code (that is, an enrollment code other than “xxi”) during the report period.
• The Include in State Reporting field is set to Yes for that student record.
• The student was enrolled in a user-selected grade level during the report period.
A student record is excluded if it meets the following criteria:
• The student was enrolled with only an xxi enrollment code during the report period.
• The student had an enrollment entry with the enter date and the exit date as the same date (no shows) in the selected school year, and the grade is not 99, and the school ID is not the Graduated Students School (999999). The SCDE has guidelines for how schools should adjust the student’s enrollment in PowerSchool for this scenario.
• The Include in State Reporting field is set to No for that student record.
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Report Input To generate the SC07 Membership and Attendance Worksheet report, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click SC07 Membership and Attendance Worksheet. The SC07 Membership and Attendance Worksheet Report page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to generate the report.
Field Description
Processing Options Use the pop-up menu to select a processing option. Use the options to indicate when you want the report to generate.
• In Background Now
• ASAP
• At Night
• On Weekend
• On Specific Time
The option to override may not be available on some reports.
Specific Date/Time If “On Specific Time” is chosen for the Processing Options, enter the date and time you want the system to generate the report.
Date If a date is specified, the report uses it as the end date of the report period. The first in-session day of school is the start date of the report period. It also looks up the school day number in the school calendar corresponding to that date.
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Field Description
Day Number If a day is entered, the report looks in the school calendar for the in-session date for that day number. For example, if the user enters the number 5 and the 5th in-session day of school is August 25, the report end date will be August 25th.
Grade Enter two grade levels to identify the grade level range for the report. You can select any two grade levels that are valid for the selected school.
Leave both Grade fields blank to include all students in your school on the report.
Self Contained Choose Yes if you want to include only self-contained students. Choose No to include all students that meet the selection criteria for the report. The default option is No.
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Report Output Each of the fields displayed in the output of the report are described below.
Position Field Description [Table]Field name
1 Date The date the report was processed. N/A
2 BEDS Code This field is calculated by combining the district number and school code. The district number is extracted from the Edit District page, Start Page > District Setup > District Information.
The school code is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Prefs]Name=districtnumber
[Schools]School_Number
3 Name This field contains the name of your school. This value is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Schools]School_Name
4 999 Day Data as of 99/99/9999
This field contains the date or day number entered on the report interface page.
N/A
5 Self Contained This will show No when the Self-contained option is set to No. When set to Yes, Yes will show next to Self-contained only.
N/A
6 Grade Range This field contains the grade level range selected on the report interface page. If no grade levels were selected for the report, the grade levels do not print.
N/A
7 District Name This field contains the name of your school district. This value is extracted from the Edit District page, Start Page > District Setup > District Information.
[Prefs]Name=districtname
8 Grade This is the current grade level of the students on the current page.
N/A
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Position Field Description [Table]Field name
9 Page This displays the page number. N/A
10 Number This column contains the identification number for each student. This is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.
[Students]Student_Number
11 Date This column contains the date for the line in the format mm-dd.
N/A
12 Day Num This column contains the school day number corresponding to the in-session school date.
N/A
13 New This column contains the number of students newly enrolled on that date.
N/A
14 Dropped This column contains the number of students withdrawn from school. The withdrawal date is not a membership day for a student.
N/A
15 Cumulative This column is calculated from the New and Drp columns.
N/A
16 Membership By EFA Classification
These headings reflect the EFA Classifications required by the state. The numbers under each of these headings reflect the total number of students at each grade level that are coded with that particular EFA code.
N/A
17 Total This shows the total from columns left to right. N/A
18 Absent This shows the total days absent. N/A
19 Present This shows the total days present. N/A
20 Total This shows the total absences and presents. N/A
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Position Field Description [Table]Field name
21 Period Total This shows the totals for each column for the particular period range the report was run for.
N/A
22 Cumulative Total This shows the totals for each column for the year-to-date range. (Balance Forward + values for each date in the period).
N/A
23 Average Daily Membership This Page
This contains the value on the Per. Total line in the EFA Membership Total Column / Number of days on the current page. This counts the number of values in the Num column excluding the Bal. Fwd., the Per. Total, and the Cum. Total lines.
N/A
24 Cumulative This is the ADM cumulative on this page. This is the value in the Cum. Total line in the EFA Membership Total Column / Day number on the last line before the Per. Total line.
N/A
25 Average Daily Attendance This Page
This contains the Value in the Per. Total line in the attendance Present Column / Number of days on the current page. Count the number of values in the Num column excluding the Bal. Fwd., the Per. Total, and the Cum. Total lines.
N/A
26 Cumulative This is the ADA cumulative on this page. This is the value in the Cum. Total line in the attendance Present Column / Day number on the last line before the Per. Total line.
N/A
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SC08-Master Classification List The Master Classification List supports the Membership and Attendance Report and list students, their EFA classification codes and days duration. It identifies the students in each EFA code based on the number of days the student was assigned to each EFA code. Schools often use this report as a monitoring tool and as supporting detailed information for the SC07 Membership and Attendance Report.
Codes are ordered by date for a student. The duration is based on the values in the Start Date and stop Date fields on the EFA History tab compared to the number of membership days available during the specified time frame according to the Enrollment. Withdrawals have a duration calculated.
Secondary EFA codes have no duration calculated.
Selection Criteria Selection criteria determine which database records are used in the report. For the SC08-Master Classification List, student records are selected. Refer to selection criteria for analysis when the report does not return the correct records.
Student Selection
A student record is selected if it meets the following criteria:
• The student is enrolled or has been enrolled with at least one funded enrollment code (that is, an enrollment code other than xxi) during the report period.
• The student was enrolled in a user-selected grade level during the report period.
• The Include in State Reporting field is set to Yes for that student record.
A student record is excluded if it meets the following criteria:
• The student was enrolled only during the report period with an enter code of “xxi” where “xx” is any character and “i" is the letter “i" in lower or upper case.
• The student has an enrollment entry with the enter date and the exit date as the same date (no shows) in the selected school year, and the grade is not 99, and the school ID is not the Graduated Students School (999999). The SCDE has guidelines for how schools should adjust the student’s enrollment in PowerSchool for this scenario.
• The Include in State Reporting field is set to No for that student record.
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Report Input To generate the SC08 Master Classification List report, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click SC08 Master Classification List. The SC08 Master Classification List Report page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to generate the report.
Each of the available run options and required and optional data fields for the report are described below.
Field Description
Processing Options Use the pop-up menu to select a processing option. Use the options to indicate when you want the report to generate.
• In Background Now
• ASAP
• At Night
• On Weekend
• On Specific Time
The option to override may not be available on some reports.
Specific Date/Time If “On Specific Time” is chosen for the Processing Options, enter the date and time you want the system to generate the report.
Date If a date is specified, the report uses it as the end date of the report period. The first in-session day of school is the start date of the report period. It also looks up the school day number in the school calendar corresponding to that date.
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Field Description
Day Number If a day is entered, the report looks in the school calendar for the in-session date for that day number. For example, if the user enters the number 5 and the 5th in-session day of school is August 25, the report end date will be August 25th.
Grade Enter two grade levels to identify the grade level range for the report. You can select any two grade levels that are valid for the selected school.
Leave both Grade fields blank to include all students in your school on the report.
Sort By This allows the report to be sorted by Name or by Grade level.
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Report Output Each of the fields displayed in the output of the report are described below.
Position Field Description [Table]Field Name
1 Date The date the report was processed. N/A
2 BEDS Code This field is calculated by combining the district number and school code. The district number is extracted from the Edit District page, Start Page > District Setup > District Information.
The school code is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Prefs]Name=districtnumber
[Schools]School_Number
3 Name This field contains the name of your school. This value is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Schools]School_Name
4 999 Day Data as of 99/99/9999
This field contains the date or day number entered on the report interface page.
N/A
5 Sort By This will show Name or Grade based on the report interface setup.
N/A
6 Grades This will display the grade levels the report was run for.
N/A
7 District Name This field contains the name of your school district. This value is extracted from the Edit District page, Start Page > District Setup > District Information.
[Prefs]Name=districtname
[Prefs]Value
8 Page This displays the page number. N/A
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Position Field Description [Table]Field Name
9 Number This column contains the identification number for each student. This is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.
[Students]Student_Number
10 Student Name This column contains the Student Name. This value is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.
[Students]LastFirst
11 Grade This displays the student’s current grade level. This is pulled from [Students]Grade_Level.
[Students]Grade_Level
12 Homeroom Teacher This displays the students Homeroom Teacher. This is calculated based on the student’s section of a course that has the homeroom teacher name filled out in the field [Sections]SC_homeroom.
[Sections]SC_Homeroom
13 Date This is the date of enrollment or the withdrawal of either a student’s school enrollment or EFA enrollment for each record. This is calculated.
N/A
14 Grade This is the grade level relating to the school enrollment or EFA enrollment being reported. This is calculated.
N/A
15 Classification This is the classification code relating to the school enrollment/withdrawal code or EFA code record being reported. This is calculated.
N/A
16 Duraton This is a count of the number of in-session days for the enrollment record being reported, from the start to the end. This is calculated.
N/A
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SC09 Cum Class from Extract The Cum Class from Extract allows for the creation of the Cumulative Class Report based on prior report extracts for the currently selected school year and currently selected school. The report will be the data that was generated when the extract was originally created. Report extracts may or may not be ones that are required by the SCDE for state funding. The list of report extracts is sorted by School Name, Day Number, and the Date/Time the report extract was created.
Note: This report must be run using Internet Explorer 8 or 9 or Google Chrome. SSL must be disabled.
Selection Criteria Selection criteria determine which database records are used in the report. For the SC09 Cum Class from Extract it uses the SC_EFA_EIA_Header table and the SC_EFA_EIA_Extract table. Refer to selection criteria for analysis when the report does not return the correct records.
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Report Input To generate the SC09 Cum Class from Extract report, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click SC09 Cum Class from Extract. The SC09 Cum Class from Extract Report page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to generate the report.
Each of the available run options and required and optional data fields for the report are described below.
Field Description
Processing Options Use the pull-down menu to select a processing option. Use the options to indicate when you want the report to generate.
• In Background Now
• ASAP
• At Night
• On Weekend
• On Specific Time
Specific Date/Time If “On Specific Time” is chosen for the Processing Options, enter the date and time you want the system to generate the report.
Please select one or more report extracts for printing and click Submit.
Select the report extract in the list. More than one can be selected at a time by holding down the Ctrl key and clicking the report extracts.
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Report Output Each of the fields displayed in the output of the report are described below.
Position Field Description [Table]Field Name
1 Date Date – Text “Date: ” followed by the date the report was run in the format dd/mm/yyyy.
[SC_EFA_EIA_Header]SC_CreateDateTime
2 BEDS Code BEDS Code is the combination of the District Code and School Code.
[SC_EFA_EIA_Header]SC_DistrictCode
3 School Name This field contains the name of your school. [SC_EFA_EIA_Header]SC_SchoolName
4 Day and date number Day number is the day number in the school year that the report was run (i.e. Day 45). Date Number is the date that the report was run.
[SC_EFA_EIA_Header]SC_DayNumber and [SC_EFA_EIA_Header]SC_DateForDayNumber
5 District Name This field contains the name of your school district. [SC_EFA_EIA_Header]SC_DistrictName
6 Line This field contains the line number for each of the EIA codes and the total row.
N/A
7 EIA Code This field lists the EIA codes in which the student may be enrolled.
[SC_EFA_EIA_Header]SC_FundingCode1, SC_FundingCode2, SC_FundingCode3, …… SC_FundingCode29.
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Position Field Description [Table]Field Name
8 PK – 12 This field contains the total student enrollments in each EIA code, calculated by grade level.
[SC_EFA_EIA_Extract]SC_CountPreKindergarten when [SC_EFA_EIA_Extract]SC_Funding_Code equals the funding code for the line being printed.
9 Row Total This calculated field is the total of all student enrollments in each EIA code.
N/A
10 Column Total This calculated field is the total of all student enrollments in the EIA codes for each grade level.
N/A
11 Principal This field contains the name of the principal at the school selected for the report. This value is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Schools]Principal
12 Superintendent This field contains the name of the superintendent of the school district. This value is extracted from the Edit District page, Start Page > District Setup > District Information.
[Prefs]Name=Superintendent
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SC09 Membership & Attendance from Extract SC09 Membership & Attendance from Extract allows users to select a previously generated report extract for reprinting the SC06 Membership & Attendance Report for the currently selected school year and the currently selected school. The report will be the data that was generated when the extract was originally created. The report will include the date/time each extract was created.
Report extracts may or may not be ones that are required by the SCDE for state funding. The list of report extracts is sorted by School Name, Day Number, the Self-contained indicator, and the Date/Time the report extract was created.
Note: This report must be run using Internet Explorer 8 or 9 or Google Chrome. SSL must be disabled.Selection Criteria Selection criteria determine which database records are used in the report. For the SC09 Mem & Att from Extract it uses the [SC_EFA_EIA_Header] table and the [SC_EFA_EIA_Extract] table. Refer to selection criteria for analysis when the report does not return the correct records.
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Report Input To generate the SC09 Membership and Attendance from Extract report, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click SC09 Membership and Attendance from Extract. The SC09 Membership and Attendance from Extract Report page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to generate the report.
Each of the available run options and required and optional data fields for the report are described below.
Field Description
Processing Options Use the pull-down menu to select a processing option. Use the options to indicate when you want the report to generate.
• In Background Now
• ASAP
• At Night
• On Weekend
• On Specific Time
Specific Date/Time If “On Specific Time” is chosen for the Processing Options, enter the date and time you want the system to generate the report.
Please select one or more report extracts for printing and click Submit.
Select the report extract in the list. Hold down the Ctrl key to select multiple extracts in the list.
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Report Output Each of the fields displayed in the output of the report are described below.
Position Field Description [Table]Field Name
1 Date Date – Text “Date: ” followed by the date the report was run in the format dd/mm/yyyy.
[SC_EFA_EIA_Header]SC_CreateDateTime
2 BEDS Code BEDS Code is the combination of the District Code and School Code.
[SC_EFA_EIA_Header] SC_DistrictCode
3 School Name This field contains the name of your school. [SC_EFA_EIA_Header]SC_SchoolName
4 Day and date number Day number is the day number in the school year that the report was run (i.e. Day 45). Date Number is the date that the report was run.
[SC_EFA_EIA_Header]SC_DayNumber and [SC_EFA_EIA_Header]SC_DateForDayNumber
5 District Name This field contains the name of your school district. [SC_EFA_EIA_Header]SC_DistrictName
6 Line This field contains the line number for each of the EIA codes and the total row.
N/A
7 EFA Code This field lists the EFA codes in which the student may be enrolled.
[SC_EFA_EIA_Header]SC_FundingCode1, SC_FundingCode2, SC_FundingCode3, …… SC_FundingCode29.
8 PK – 12 This field contains the total student enrollments in each EIA code, calculated by grade level.
[SC_EFA_EIA_Extract]SC_CountPreKindergarten when [SC_EFA_EIA_Extract]SC_Funding_Code equals the funding code for the line being printed.
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Position Field Description [Table]Field Name
9 Row Total This calculated field is the total of all student enrollments in each EIA code.
N/A
10 Column Total This calculated field is the total of all student enrollments in the EIA codes for each grade level.
N/A
11 Principal This field contains the name of the principal at the school selected for the report. This value is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.
[Schools]Principal
12 Superintendent This field contains the name of the superintendent of the school district. This value is extracted from the Edit District page, Start Page > District Setup > District Information.
[Prefs]Name=Superintendent
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SC10 District Summary Report This report allows creation of a district summary report for either the Cumulative Class Report or the Membership and Attendance Report based on prior data extracts for the currently selected school year.
This report combines all of the data from the individual school extracts and summarizes it at the district level in a one page report. A second page lists the schools summarized in the report and the dates and times when the extracts were created that are summarized in the report.
The report options allows for either the Membership and Attendance (All Students), Membership and Attendance (Self-Contained only), or Cumulative Class to be summarized.
Selection Criteria Refer to selection criteria for analysis when the report does not return the correct records.
This report retrieves extract data from the [SC_EFA_EIA_HEADER] and [SC_EFA_EIA_EXTRACT] database tables based on the following criteria:
• Schools must have created extracts using the SC02 Cumulative Class Report and/or the SC06 Membership and Attendance Report.
• The records must have the same Day Number that the SC10 is being run; or • The records must be within the same date range that the SC10 is being run.
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Report Input To generate the SC10 District Summary report, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click SC10 District Summary. The SC10 District Summary Report page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to generate the report.
Each of the available run options and required and optional data fields for the report are described below.
Field Description
Processing Options Use the pull-down menu to select a processing option. Use the options to indicate when you want the report to generate.
• In Background Now
• ASAP
• At Night
• On Weekend
• On Specific Time
Specific Date/Time If “On Specific Time” is chosen for the Processing Options, enter the date and time you want the system to generate the report.
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Field Description
Select Report Select Report has these options listed in the following order in the pop-up menu:
• Membership and Attendance (All Students) – prints totals of Attendance and Membership extracts (SC06) that were run for the Self-Contained option equals No. This extract is in [SC_EFA_EIA_HEADER] where ([SC_EFA_EIA_HEADER]SC_SelfContainedIndicator = 0. The corresponding extract data for the report is stored in the [SC_EFA_EIA_EXTRACT] table. This is the default option.
• Membership and Attendance (Self-contained only) – prints totals of Attendance and Membership Extracts (SC06) that were run for the Self-Contained option equals Yes. This extract is in [SC_EFA_EIA_HEADER] where [SC_EFA_EIA_HEADER]SC_SelfContainedIndicator = 1.
• Cumulative Class – prints totals of Cumulative Class extracts (SC02). This extract data is stored in the [SC_EFA_EIA_HEADER] and [SC_EFA_EIA_EXTRACT] tables.
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Field Description
Date Range You may optionally enter a range of dates within the selected school year for the report to use to retrieve extracts based on the date the extract was created. The report retrieves the latest extract, created in this date range, that also meets the other user-defined parameters including the specified report type, the specified day number, and the use of extracts for funding.
You are not required to enter data in these two date fields. You may enter only a start date or only an end date in these fields.
• If you do not enter a beginning date or an ending date, then the beginning date used would be the first in-session date for the school year of the selected school term, and the ending date used would be the last in-session date for the school year of the selected school term.
• If you enter a beginning date later than the ending date, a message will display to let the user know that they must enter the dates in chronological order. The message should be “Please enter a beginning date that is earlier or equal to the ending date.” with an OK button.
• If you do not enter only a beginning date within the selected school year for the date range, then the ending date used would be the last in-session date for the school year of the selected school term.
• If you do enter only an ending date within the selected school year for the date range, then the ending date used would be the first in-session date for the school year of the selected school term.
Day Number This is the school day number for which the extract was generated (e.g. 45 or 135). This dropdown list is prepopulated with only the day numbers for which extracts exist in the selected school year. This list is NOT restricted to 45-day or 135-day.
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Field Description
Use Extracts Selected for State Funding This option is only available for extracts with the day number 045 or 135. The options in this dropdown box are ‘Yes’ and ‘No’. The default value for this dropdown is No. If you select ‘Yes’, then the report will use any extracts for the day number entered that have a ‘Y’ in SC_SubmitForStateFunding_Flag in the extract header. If the value in the dropdown is ‘No’, the report will use the latest extracts available for each school without regard to the value in SC_SubmitForStateFunding_Flag.
If the user does not select 045 or 135 as the day number and has selected ‘Yes’ in the Use Extracts Selected for State Funding dropdown, this message will display “Use Extracts Selected for State Funding is only valid for a day number of 045 or 135.” with an OK button.
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Report Output – Membership and Attendance (All Students) and Membership and Attendance (Self Contained Only) Each of the fields displayed in the output of the report are described below.
Position Field Description [Table]Field Name
1 Date Date – Text “Date: ” followed by the date the report was run in the format dd/mm/yyyy.
[SC_EFA_EIA_Header]SC_CreateDateTime
2 BEDS Code BEDS Code is the combination of the District Code and School Code.
[SC_EFA_EIA_Header] SC_DistrictCode
3 School Name This field contains the name of your school. [SC_EFA_EIA_Header]SC_SchoolName
4 Report Name The report name will be Membership and Attendance (All Students) if that is the parameter selected from the report options.
The report name will be Membership and Attendance (Self Contained Only) if that is the parameter selected from the report options.
Pulled from report parameter
5 Day and date number Day number is the day number in the school year that the report was run (i.e. Day 45). Date Number is the date that the report was run.
[SC_EFA_EIA_Header]SC_DayNumber and [SC_EFA_EIA_Header]SC_DateForDayNumber
6 District Name This field contains the name of your school district. [SC_EFA_EIA_Header]SC_DistrictName
7 EFA Code This field lists the EFA codes in which the student may be enrolled.
N/A
8 PK – 12 This field contains the total student enrollments in each EFA code, calculated by grade level.
N/A
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Position Field Description [Table]Field Name
9 Row Total This calculated value is the total of all student enrollments in each EFA code.
N/A
10 Column Total This calculated value is the total STUDENT MEMBERSHIP in the EFA codes for each grade level.
N/A
11 Column ADM Total This calculated value is the average daily membership (ADM) for each EFA code for each grade level.
N/A
12 Column Absence Total This calculated value is the total days absent for all students in each grade level.
[SC_EFA_EIA_EXTRACT]SC_CountGradePK-12 where SC_Funding_Code = ‘ABS’
13 Count of Schools Count of number of schools included in the report shows the total amount of schools the report was processed for.
N/A
14 List of extract included in this report-Schools
The list of schools and schools numbers processed in the report.
([SC_EFA_EIA_HEADER]SC_SchoolCode)
([SC_EFA_EIA_HEADER]SC_SchoolName)
15 List of extract included in this report-Extract Date/Time
The date and time the school extract was created in the format mm/dd/yyyy hh:mm:ss.
[SC_EFA_EIA_HEADER]SC_CreateDateTime.
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Report Output – Cumulative Class Option Each of the fields displayed in the output of the report are described below.
Position Field Description [Table]Field Name
1 Date Date – Text “Date: ” followed by the date the report was run in the format dd/mm/yyyy.
[SC_EFA_EIA_Header]SC_CreateDateTime
2 BEDS Code BEDS Code is the combination of the District Code and School Code.
[SC_EFA_EIA_Header] SC_DistrictCode
3 School Name This field contains the name of your school. [SC_EFA_EIA_Header]SC_SchoolName
4 Report Name Cumulative Class Report Pulled from report parameter
5 Day and date number Day number is the day number in the school year that the report was run (i.e. Day 45). Date Number is the date that the report was run.
[SC_EFA_EIA_Header]SC_DayNumber and [SC_EFA_EIA_Header]SC_DateForDayNumber
6 District Name This field contains the name of your school district. [SC_EFA_EIA_Header]SC_DistrictName
7 EIA Code This field lists the EIA codes in which the student may be enrolled.
[SC_EFA_EIA_Header]SC_FundingCode1, SC_FundingCode2, SC_FundingCode3, …… SC_FundingCode29.
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Position Field Description [Table]Field Name
8 PK – 12 This field contains the total student enrollments in each EIA code, calculated by grade level.
[SC_EFA_EIA_Extract]SC_CountPreKindergarten when [SC_EFA_EIA_Extract]SC_Funding_Code equals the funding code for the line being printed.
9 Row Total This calculated field is the total of all student enrollments in each EIA code.
N/A
10 Column Total This calculated field is the total of all student enrollments in the EIA codes for each grade level.
N/A
11 This report summarizes Extracts Selected for State Funding
If ‘Yes’, then “Extract Selected for State Funding” is printed on the report and left aligned.
If ‘No’, this is left blank.
N/A
12 Count of Schools Count of number of schools included in the report shows the total amount of schools the report was processed for.
N/A
13 List of extract included in this report-Schools
The list of schools and schools numbers processed in the report.
([SC_EFA_EIA_HEADER]SC_SchoolCode)
([SC_EFA_EIA_HEADER]SC_SchoolName)
14 List of extract included in this report-Extract Date/Time
The date and time the school extract was created in the format mm/dd/yyyy hh:mm:ss.
[SC_EFA_EIA_HEADER]SC_CreateDateTime.
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SC30 Delete Cum Class Extracts The purpose of this function is to allow the schools to select previously generated Cumulative Class Extracts for deletion in SC_EFA_EIA_EXTRACT and SC_EFA_EIA_HEADER tables.
Whenever the SC02 Cumulative Class report is run with the option to generate a Report and Extract, that data is saved in the SC_EFA_EIA_EXTRACT and SC_EFA_EIA_HEADER tables with the date the extract was generated. The created date/time is stored in the SC_CreateDateTime field in the [SC_EFA_EIA_Header] table.
When the user chooses the appropriate extracts and clicks Submit, a message will appear letting the user know that once you select OK, the deletion of the extracts cannot be stopped.
Note: This report must be run using Internet Explorer 8 or 9 or Google Chrome. SSL must be disabled.
Selection Criteria Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
The SC30 Delete Cum Class Extracts displays each extract that has been generated with the school name, day number and the date and time it was created in the format yyyy-mm-dd hh:mm:ss for the selected school year.
The user selects one or more report extracts for deletion.
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Report Input To use the SC30 Delete Cum Class Extracts function, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click SC30 Delete Cum Class Extracts. The SC30 Delete Cum Class Extracts Report page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to delete the extracts selected.
Field Description
Processing Options Use the pop-up menu to select a processing option. Use the options to indicate when you want the report to generate.
• In Background Now
• ASAP
• At Night
• On Weekend
• On Specific Time
Specific Date/Time If “On Specific Time” is chosen for the Processing Options, enter the date and time you want the system to generate the report.
Please select one or more report extracts for deletion
Each extract is listed specific to the school and term set in PowerSchool. Hold down the Ctrl key to select multiple extracts in the list.
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Report Output Each of the fields displayed in the output of the report are described below.
Position Field Description [Table]Field Name
1 Date The date the deletion was run. Calculated
2 Report Title This is hard coded text “Cumulative Class Extracts Deleted during this process:”
Hard Coded
3 School Name The name of the school the extract was processed for. [SC_EFA_EIA_Header]SC_SchoolName
4 Extract Date/Time Created
The date and time the extract was created. [SC_EFA_EIA_HEADER]SC_CreateDateTime
5 Extract Day Number The extract day number. [SC_EFA_EIA_HEADER]SC_DayNumber
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SC 30 Delete Mem & Att Extracts The purpose of this function is to allow the schools to select previously generated Membership and Attendance Extracts for deletion in SC_EFA_EIA_EXTRACT and SC_EFA_EIA_HEADER tables.
Whenever the SC06 Membership and Attendance report is run with the option to generate a Report and Extract, that data is saved in the SC_EFA_EIA_EXTRACT and SC_EFA_EIA_HEADER tables with the date the extract was generated. The created date/time is stored in the SC_CreateDateTime field in the [SC_EFA_EIA_Header] table.
When the user chooses the appropriate extracts and clicks Submit, a message will appear letting the user know that once you select OK, the deletion of the extracts cannot be stopped.
Note: This report must be run using Internet Explorer 8 or 9 or Google Chrome. SSL must be disabled.
Selection Criteria Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
The SC30 Delete Mem & Att Extracts displays each extract that has been generated with the school name, day number and the date and time it was created in the format yyyy-mm-dd hh:mm:ss for the selected school year.
The user selects one or more report extracts for deletion.
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Report Input To use the SC30 Delete Mem & Att Extracts function, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click SC30 Delete Mem & Att Extracts. The SC30 Delete Mem & Att Extracts Report page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to delete the extracts selected.
Field Description
Processing Options Use the pull-down menu to select a processing option. Use the options to indicate when you want the report to generate.
• In Background Now
• ASAP
• At Night
• On Weekend
• On Specific Time
Specific Date/Time If “On Specific Time” is chosen for the Processing Options, enter the date and time you want the system to generate the report.
Please select one or more report extracts for deletion
Each extract is listed specific to the school and term set in PowerSchool. Hold down the Ctrl key to select multiple extracts in the list.
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Report Output Each of the fields displayed in the output of the report are described below.
Position Field Description [Table]Field Name
1 Date The date the deletion was run. Calculated
2 Report Title This is hard coded text “Membership and Attendance Extracts Deleted during this process:”
Hard Coded
3 School Name The name of the school the extract was processed for. [SC_EFA_EIA_Header]SC_SchoolName
4 Extract Date/Time Created
The date and time the extract was created. [SC_EFA_EIA_HEADER]SC_CreateDateTime
5 Extract Day Number The extract day number. [SC_EFA_EIA_HEADER]SC_DayNumber
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SC26 Precode Initialization This function is run at the beginning of each school year to clear out any Precode data for each student. Precode data is used each year for providing information to the state for testing purposes. This data should be for the current school year. Thus, at the beginning of the school year this process is run to clear out the existing data that might be from a prior year.
You should run this process only once per school year.
Important: Verify that PowerSchool is set to the desired school year. Once started, this process cannot be stopped.
When the initialization process is run, all current year values for the designated students in the selected schools are deleted in the Students table.
• SC Alt – Assigns a value of ‘N’.
• Alternate Assessment Exception – Assigns a value of ‘N’.
• First Name – Assigns a blank value.
• Last Name – Assigns a blank value.
• LEP Alternate Assessment – Assigns a value of ‘N’.
• LEP Reading Custom Materials – Assigns a zero value.
• LEP Writing Custom Materials - Assigns a zero value.
• LEP Writing Oral - Assigns a zero value.
• LEP Listening Custom Materials - Assigns a zero value.
• LEP Speaking Custom Materials - Assigns a zero value.
• Writing Custom Material – Assigns a zero value.
• Writing Oral/Signed Admin – Assigns a zero value.
• ELA Custom Materials - Assigns a zero value.
• ELA Oral/Signed Admin– Assigns a zero value.
• Math Custom Materials – Assigns a zero value.
• Math Oral/Signed Admin – Assigns a zero value.
• Science Custom Materials – Assigns a zero value.
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• Science Oral/Signed Admin – Assigns a zero value.
• Soc Stu Custom Materiasl – Assigns a zero value.
• Social Studies Oral/Signed Admin – Assigns a zero value.
• Writing Sort Id - Assigns a blank value.
• SCPASS Online – Writing – Assigns ‘N’ value.
• ELA Sort ID - Assigns a blank value.
• SCPASS Online – ELA – Assigns ‘N’ value.
• Math Sort ID - Assigns a blank value.
• SCPASS Online – Math – Assigns ‘N’ value.
• Science Sort ID - Assigns a blank value.
• SCPASS Online – Science – Assigns ‘N’ value.
• Social Studies Sort ID - Assigns a blank value.
• SCPASS Online – Social Studies – Assigns ‘N’ value.
• HSAP Materials – Assigns a “1 – ELA and Math” to all grade 10 students. Assigns a zero value to all other students
• HSAP Online - ELA – Assigns ‘N’ value.
• HSAP Graduation Express - Assigns ‘N’ value.
• HSAP Online - Math – Assigns ‘N’ value.
• EOCEP Online Administration for English – Assigns ‘Y’ value for grades 6 – 12. Assigns ‘N’ value to all other grades.
• EOCEP Online Administration for Algebra – Assigns ‘Y’ value for grades 6 – 12. Assigns ‘N’ value to all other grades.
• EOCEP Online Administration for Biology – Assigns ‘Y’ value for grades 6 – 12. Assigns ‘N’ value to all other grades.
• EOCEP Online Administration for USHC – Assigns ‘Y’ value for grades 6 – 12. Assigns ‘N’ value to all other grades.
• LEP Online – Reading – Assigns ‘N’ value.
• LEP Online – Writing - Assigns ‘N’ value.
• LEP Online – Listening – Assigns ‘N’ value.
• LEP Online – Speaking – Assigns ‘N’ value.
• Kindergarten - Previous Program – Assigns ‘NA’ value.
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• Deaf–Blindness - Assigns ‘N’ value.
• Multiple Disabilities – Assigns ‘N’ value.
• Student Not Tested – Assigns ‘0’ value.
• Test Missed – Assigns a blank value.
• Students Not Tested Reason – Assigns a blank value.
• Request Exclusion Indicator – Assigns ‘N’ value.
• Student Not Test – LEP Only – Assigns ‘0’ value.
• Student Not Tested Reason – LEP Only – Assigns a blank value.
Selection Criteria Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
The process runs for students who are currently enrolled in any selected school, or enrolled at any time during the current school year. The process excludes students who have an enrollment entry with the enter date and the exit date as the same date (no shows) in the currently selected school year.
Report Input To use the Precode Initialization function, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click Precode Initialization. The Precode Initialization Report page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to start the initialization.
Field Description
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Field Description
Select Schools At the District Level:
• Use the Run for All Schools option below to run the extract for all schools not excluded from state reporting.
• Select Multiple Schools allows the user to use the Ctrl or SHIFT key on your keyboard to click each school you want to run the extract.
At the School Level:
• Use the Run for All Schools option below to run the extract for all schools not excluded from state reporting.
• Select Current School Only to run the extract just for the current school.
Run for All Schools Select Yes at the District Level if you want to run this for all schools in the LEA.
Run Now Select this option if the user wants to run the report immediately.
Schedule Select this option if the user wants to run this report on a scheduled basis. Once this option is selected the following choices are:
• Run Once
o Start Date and Start Time to run the report.
• Repeat
o Select Daily, Weekly, Monthly or Yearly for the appropriate re-occurrence for running the report.
If Daily is selected, check the Weekdays only box to limit to weekdays.
If Weekly is selected, check which weekday to run the report.
If Monthly is selected, check the month to run the report.
If Yearly is selected, select either the date or the weekday to run the report.
• Date Range – Select No End Date or a date that the re-occurrence should end.
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Report Output Each of the fields displayed in the output of the report are described below.
Position Field Description
1 School (s) Run For This lists the School or Schools the process was run for.
2 Students Processed This shows the total number of students processed.
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Work Based Learning Initialization This function is run at the beginning of each school year to clear out any existing Work Based Learning data for each student. Work Based Learning data is used each year for providing information to the state about students that participate in various Work Based Learning programs. This data should be for the current school year. Thus, at the beginning of the school year this process is run to clear out the existing data that might be from a prior year.
You should run this process only once per school year.
Important: Verify that PowerSchool is set to the desired school year. Once started, this process cannot be stopped.
When the initialization process is run, all current year values for the designated students in the selected schools are deleted in the Students table.
• WBL Experience 1, [Students]SC_WBL_ExpCode1 – Assigns a ‘blank’ value.
• WBL Exp 1 Owner, [Students]SC_WBL_Exp1Owner – Assigns a ‘blank’ value.
• WBL Start Date 1, [Students]SC_WBL_StartDate1 – Assigns a ‘blank’ value.
• WBL End Date 1, [Students]SC_WBL_EndDate1 – Assigns a ‘blank’ value.
• WBL Employer Name 1, [Students]SC_WBL_EmpName1 – Assigns a ‘blank’ value.
• WBL Employer Phone 1, [Students]SC_WBL_EmpPhone1 – Assigns a ‘blank’ value.
• WBL Employer Size 1, [Students]SC_WBL_EmpSize1 – Assigns a ‘blank’ value.
• WBL Supervisor 1, [Students]SC_WBL_Supervisor1 – Assigns a ‘blank’ value.
• WBL Job Title 1, [Students]SC_WBL_JobTitle1 – Assigns a ‘blank’ value.
• WBL Paid 1, [Students]SC_WBL_PaidInd1 – Assigns a ‘blank’ value.
• WBL Related to Career Plan 1, [Students]SC_WBL_RelateCareerPlanInd1 – Assigns a ‘blank’ value.
• Credit 1, [Students]SC_WBL_CreditInd1 – Assigns a ‘blank’ value.
• WBL Coordinator 1, [Students]SC_WBL_Coordinator1 – Assigns a ‘blank’ value.
• WBL Address 1, [Students]SC_WBL_Add1 – Assigns a ‘blank’ value.
• WBL City 1, [Students]SC_WBL_City1– Assigns a ‘blank’ value.
• WBL Zipcode 1, [Students]SC_WBL_Zip1– Assigns a ‘blank’ value.
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• WBL Employer Email Address 1, [Students]SC_WBL_Email1– Assigns a ‘blank’ value.
• WBL Number of annual ELO student opportunities provided 1, [Students]SC_WBL_AnnualELO1– Assigns a ‘blank’ value.
• Other support provided to you by employer 1, [Students]SC_WBL_OtherSupp1– Assigns a ‘blank’ value.
• WBL Type of Business 1, [Students]SC_WBL_Type1– Assigns a ‘blank’ value.
• WBL Experience 2, [Students]SC_WBL_ExpCode2 – Assigns a ‘blank’ value.
• WBL Exp 2 Owner, [Students]SC_WBL_Exp2Owner – Assigns a ‘blank’ value.
• WBL Start Date 2, [Students]SC_WBL_StartDate2 – Assigns a ‘blank’ value.
• WBL End Date 2, [Students]SC_WBL_EndDate2 – Assigns a ‘blank’ value.
• WBL Employer Name 2, [Students]SC_WBL_EmpName2 – Assigns a ‘blank’ value.
• WBL Employer Phone 2, [Students]SC_WBL_EmpPhone2 – Assigns a ‘blank’ value.
• WBL Employer Size 2, [Students]SC_WBL_EmpSize2 – Assigns a ‘blank’ value.
• WBL Supervisor 2, [Students]SC_WBL_Supervisor2 – Assigns a ‘blank’ value.
• WBL Job Title 2, [Students]SC_WBL_JobTitle2 – Assigns a ‘blank’ value.
• WBL Paid 2, [Students]SC_WBL_PaidInd2 – Assigns a ‘blank’ value.
• WBL Related to Career Plan 2, [Students]SC_WBL_RelateCareerPlanInd2 – Assigns a ‘blank’ value.
• Credit 2, [Students]SC_WBL_CreditInd2 – Assigns a ‘blank’ value.
• WBL Coordinator 2, [Students]SC_WBL_Coordinator2 – Assigns a ‘blank’ value.
• WBL Address 2, [Students]SC_WBL_Add2– Assigns a ‘blank’ value.
• WBL City 2, [Students]SC_WBL_City2– Assigns a ‘blank’ value.
• WBL Zipcode 2, [Students]SC_WBL_Zip2– Assigns a ‘blank’ value.
• WBL Employer Email Address 2, [Students]SC_WBL_Email2– Assigns a ‘blank’ value.
• WBL Number of annual ELO student opportunities provided 2, [Students]SC_WBL_AnnualELO2– Assigns a ‘blank’ value.
• Other support provided to you by employer 2, [Students]SC_WBL_OtherSupp2– Assigns a ‘blank’ value.
• WBL Type of Business 2, [Students]SC_WBL_Type2– Assigns a ‘blank’ value.
• WBL Experience 3, [Students]SC_WBL_ExpCode3 – Assigns a ‘blank’ value.
• WBL Exp 3 Owner, [Students]SC_WBL_Exp3Owner – Assigns a ‘blank’ value.
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• WBL Start Date 3, [Students]SC_WBL_StartDate3 – Assigns a ‘blank’ value.
• WBL End Date 3, [Students]SC_WBL_EndDate3 – Assigns a ‘blank’ value.
• WBL Employer Name 3, [Students]SC_WBL_EmpName3 – Assigns a ‘blank’ value.
• WBL Employer Phone 3, [Students]SC_WBL_EmpPhone3 – Assigns a ‘blank’ value.
• WBL Employer Size 3, [Students]SC_WBL_EmpSize3 – Assigns a ‘blank’ value.
• WBL Supervisor 3, [Students]SC_WBL_Supervisor3 – Assigns a ‘blank’ value.
• WBL Job Title 3, [Students]SC_WBL_JobTitle3 – Assigns a ‘blank’ value.
• WBL Paid 3, [Students]SC_WBL_PaidInd3 – Assigns a ‘blank’ value.
• WBL Related to Career Plan 3, [Students]SC_WBL_RelateCareerPlanInd3 – Assigns a ‘blank’ value.
• Credit 3, [Students]SC_WBL_CreditInd3 – Assigns a ‘blank’ value.
• WBL Coordinator 3, [Students]SC_WBL_Coordinator3 – Assigns a ‘blank’ value.
• WBL Experience 4, [Students]SC_WBL_ExpCode4 – Assigns a ‘blank’ value.
• WBL Address 3, [Students]SC_WBL_Add3– Assigns a ‘blank’ value.
• WBL City 3, [Students]SC_WBL_City3– Assigns a ‘blank’ value.
• WBL Zipcode 3, [Students]SC_WBL_Zip3– Assigns a ‘blank’ value.
• WBL Employer Email Address 3, [Students]SC_WBL_Email3– Assigns a ‘blank’ value.
• WBL Number of annual ELO student opportunities provided 3, [Students]SC_WBL_AnnualELO3– Assigns a ‘blank’ value.
• Other support provided to you by employer 3, [Students]SC_WBL_OtherSupp3– Assigns a ‘blank’ value.
• WBL Type of Business 3, [Students]SC_WBL_Type3– Assigns a ‘blank’ value.
• WBL Exp 4 Owner, [Students]SC_WBL_Exp4Owner – Assigns a ‘blank’ value.
• WBL Start Date 4, [Students]SC_WBL_StartDate4 – Assigns a ‘blank’ value.
• WBL End Date 4, [Students]SC_WBL_EndDate4 – Assigns a ‘blank’ value.
• WBL Employer Name 4, [Students]SC_WBL_EmpName4 – Assigns a ‘blank’ value.
• WBL Employer Phone 4, [Students]SC_WBL_EmpPhone4 – Assigns a ‘blank’ value.
• WBL Employer Size 4, [Students]SC_WBL_EmpSize4 – Assigns a ‘blank’ value.
• WBL Supervisor 4, [Students]SC_WBL_Supervisor4 – Assigns a ‘blank’ value.
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• WBL Job Title 4, [Students]SC_WBL_JobTitle4 – Assigns a ‘blank’ value.
• WBL Paid 4, [Students]SC_WBL_PaidInd4 – Assigns a ‘blank’ value.
• WBL Related to Career Plan 4, [Students]SC_WBL_RelateCareerPlanInd4 – Assigns a ‘blank’ value.
• Credit 4, [Students]SC_WBL_CreditInd4 – Assigns a ‘blank’ value.
• WBL Coordinator 4, [Students]SC_WBL_Coordinator4 – Assigns a ‘blank’ value. WBL Address 4, [Students]SC_WBL_Add4– Assigns a ‘blank’ value.
• WBL City 4, [Students]SC_WBL_City4– Assigns a ‘blank’ value.
• WBL Zipcode 4, [Students]SC_WBL_Zip4– Assigns a ‘blank’ value.
• WBL Employer Email Address 4, [Students]SC_WBL_Email4– Assigns a ‘blank’ value.
• WBL Number of annual ELO student opportunities provided 4, [Students]SC_WBL_AnnualELO4– Assigns a ‘blank’ value.
• Other support provided to you by employer 4, [Students]SC_WBL_OtherSupp4– Assigns a ‘blank’ value.
• WBL Type of Business 4, [Students]SC_WBL_Type4– Assigns a ‘blank’ value.
• Career Assessment 1, [Students]SC_WBL_CarAssessCode1 – Assigns a ‘blank’ value.
• Career Assessment 2, [Students]SC_WBL_CarAssessCode2 – Assigns a ‘blank’ value.
• Career Assessment 3, [Students]SC_WBL_CarAssessCode3 – Assigns a ‘blank’ value.
• Service Learning Hours, [Students]SC_WBL_SrvcLearnHr – Assigns a ‘blank’ value.
Selection Criteria Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
The process runs for students who are currently enrolled in any selected school, or enrolled at any time during the current school year. The process excludes students who have an enrollment entry with the enter date and the exit date as the same date (no shows) in the currently selected school year.
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Report Input To use the Work Based Learning Initialization function, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click Work Based Learning Initialization. The Work Based Learning Initialization Report page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to start the initizliation..
Field Description
Processing Options Use the pop-up menu to select a processing option. Use the options to indicate when you want the report to generate.
• In Background Now
• ASAP
• At Night
• On Weekend
• On Specific Time
Specific Date/Time If “On Specific Time” is chosen for the Processing Options, enter the date and time you want the system to generate the report.
Select the school(s) you wish to run the initialization for
Click each school you want to include in the initialization process. Hold down the Ctrl key to select multiple schools in the list.
Note: If you are a school user, you can run this process only for the schools to which you have access.
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Field Description
Run for all schools Click Yes to run the initialization process for all schools in your district. No is the default. If your user default access is District Office, you may select the run for all schools options at the district building.
Report Output Each of the fields displayed in the output of the report are described below.
Position Field Description
1 School (s) Run For This lists the School or Schools the process was run for.
2 Students Processed This shows the total number of students processed.
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Select EFA/EIA Funding Extract Each school must submit a Membership and Attendance Extract and Cumulative Class Extracts for the 45th and 135th days for state funding. During the school year they may run the SC02 Cumulative Class Report multiple times to create a 45 day or 135 day extract. They may run the SC06 Membership and Attendance Report multiple times to create a 45 day or 135 day extract.
The purpose of this function is to allow the schools to select which version of each of the following extracts should be used for submission to SCDE for state funding:
• 45 Day Membership and Attendance Extracts
• 135 Day Membership and Attendance Extracts
• 45 Day Cumulative Class Extracts
• 135 Day Cumulative Class Extracts
All of the Membership and Attendance extracts generated for the selected school year while processing the SC06 Membership and Attendance Report for All Students for Day 45 will be displayed in the 45 Day Membership and Attendance Extract section. The user will select one extract from this section to be used for state reporting.
All of the Membership and Attendance extracts generated for the selected school year while processing the SC06 Membership and Attendance Report for All Students for Day 135 will be displayed in the 135 Day Membership and Attendance Extract section. The user will select one extract from this section to be used for state reporting.
All of the Cumulative Class extracts generated for the selected school year while processing the SC02 Cumulative Class Report for Day 45 will be displayed in the 45 Day Cumulative Class Extract section. The user will select one extract from this section to be used for state reporting.
All of the Cumulative Class extracts generated for the selected school year while processing the SC02 Cumulative Class Report for Day 135 will be displayed in the 135 Day Cumulative Class Extract section. The user will select one extract from this section to be used for state reporting.
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Selection Criteria Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
The Select EFA/EIA Funding Extract displays each extract that has been generated with the date and time it was created for the selected school year within the particular report section. The extracts are listed in ascending order.
The user selects one extract within each section.
Report Input To generate the Select EFA/EIA Funding Extract report, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click Select EFA/EIA Funding Extract. The Select EFA/EIA Funding Extract Report page appears.
4. Select the extract in each section that is to be used for state funding.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to process the function.
Field Description
Membership and Attendance This will show the extracts processed and the Date/Time Created for the:
• 45 Day Membership and Attendance Extract
• 135 Day Membership and Attendance Extract
Cumulative Class Extract This will show the extracts processed and the Date/Time Created for the:
• 45 Day Cumulative Class Extract
• 135 Day Cumulative Class Extract
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Field Description
Select the extract for funding Select the radio button beside the one extract within each section that is to be used for state funding.
Report Output No report is generated after clicking Submit. Internally the flags are set in the [SC_EFA_EIA_HEADER] table to identify which records will be used for state funding.
PowerSchool will update the SC_SubmitForStateFunding_Flag field in the [SC_EFA_EIA_HEADER] table for the selected extracts setting the SC_SubmitForStateFunding_Flag to “Y”. In addition, records for previously selected extracts will be updated so they are no longer marked as the selected extract by setting the SC_SubmitForStateFunding_Flag to “N”.
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EFA/EIA Query This function consists of two processes.
• The user runs a query to identify particular students based on student demographic information, EFA codes and/or EIA codes that returns the list of students based on the criteria.
• From the list of students the user can: o Make this list of students the current selection for PowerSchool. o Export the records to a file with particular data about the students including the EFA and EIA information.
Users search for students with specific EFA or EIA codes for the selected school year, get a list of students found, and have the option to make those students the current selection and export data about them including the EFA and EIA information. Also, this allows school and district users to search for students with specific EFA or EIA codes in the current or historical EFA and EIA records for the selected school year and for the currently selected school. Users can search in the specific EFA fields (primary, EFA1, EFA2, … EFA10, EIA1, EIA2, … EIA10) and optionally choose to make the resulting list of students the current selection in PowerSchool, thus allowing users to perform functions available for the current selection. The users have the ability to export data about the students included in the search results including the EFA and EIA data.
Note: This process is run at the school level and not the district. The data being searched is based on the data in the term selected in PowerSchool.
Important points for using the search criteria are:
• The search screen gives the users the ability to search for records based on Student and/or EFA/EIA search criteria. Each search criteria contains four fields: Field Name, Relational Operator, Value and Comparison Operator. You may enter criteria to narrow the number and types of students. Student Search Criteria allow you to select from a pre-defined list of base PowerSchool fields and if State Field is chosen, then a list of pre-defined South Carolina specific fields appear for selection as search criteria.
• If no criteria are entered on this page, all students in the currently selected school and for the currently selected school year, regardless of the student’s enrollment status or if the student has been assigned an EFA or EIA code, will be included in the data set returned.
• If ‘AND’ is selected between fields, then all statements would have to be true for a student to be included in the search results.
• If ‘OR’ is selected between fields and any one criteria is true for a student, then the student will be included in the search results.
• To limit results to active students, Enroll_Status must be one of the search criteria. Then choose ‘=’ as the operator and ‘Active’ in the Value dropdown.
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Selection Criteria Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
Student records are included if they are from the current school year and the current school.
Query Input To generate the EFA/EIA Query, do the following:
1. On the Start Page, click Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click EFA/EIA Query. The South Carolina EFA/EIA Query page appears.
4. Enter information in all of the fields desired.
5. Click Search to generate the query.
Field Description
Student Search Criteria The Student Search Criteria contains three rows of criteria used to locate students that meet the conditions entered. By default, the student search returns all students (active, inactive, historical, and pre-registered). In order to narrow the selection, Enroll_Status should be one of the fields selected as part of the search criteria. Entering a Student search criteria is not required. If no criteria are entered by the user, then all students for the currently selected school year, regardless of enrollment status, will be included in the record set returned.
Field Name Field name pop-up list is pre-populated with allowable fields from the Student table. A field called ‘State Field’ represents the South Carolina custom fields.
Relational Operators The pop-up menu between the Field Name pop-up menu and the Value box contains the relational operators that exist in core PowerSchool: =(equal), <(less than), >(greater than),>=(greater than or equal to), <=(less than or equal to), # (does not equal too), contains (is the search argument contained in the [field], !contains (is the search argument not contained in the [field].
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Field Description
Value The value pop-up menu will be pre-populated with the appropriate values corresponding to the student field selected in the Field Name pop-up menu. The user is able to select multiple values in the pop-up menu by holding down the shift key to select contiguous values or holding down the Control key while selecting random values in the pop-up menu.
Comparison The comparison pop-up menu will be populated with ‘AND’ and ‘OR’ as values. “AND” is the default.
EFA/EIA Search Criteria The EFA/EIA Search Criteria contains six rows of search criteria, three for searching EFA records and three for searching EIA records. Each row of search criteria contains a Field Name, Relational Operator, and Value pop-up menus. Entering an EFA/EIA search criteria is not required. If no EFA/EIA criteria are entered by the user, then all students for the current year meeting the student search criteria will be included.
Search for all students with No EFA Records
Check this box to search for students with NO EFA records. This means, no records were ever created for the student in the term selected.
Search for all students with No EIA Records
Check this box to search for students with NO EIA records. This means, no records were ever created for the student in the term selected.
Field Name For an EFA record, the Field Name list will contain the EFA fields EFA Primary through EFA10. For an EIA record, the Field Name list will contain the EIA fields EIA1 through EIA10.
Relational Operators The relational operator options are = (equal to) and # (not equal to).
Value The Value fields associated with EFA will be loaded with the allowed EFA codes. The Value fields associated with EIA will be loaded with the allowable EIA codes. The user will be able to select multiple codes in the dropdowns by holding down the shift key to select contiguous codes or holding down the Control key while selecting random values in the pop-up menu.
Comparison The comparison pop-up menu will be populated with ‘AND’ and ‘OR’ as values. “AND” will be the default.
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Field Description
Start Date Enter the start date of the records to search in mm/dd/yyyy format.
Stop Date Enter the stop date of the records to search in mm/dd/yyyy format.
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Query Output Once Search is clicked on the South Carolina EFA/EIA Query page, the Search Results page displays with the students that met the criteria of the query.
Field Description
Student Name Student name is listed. The user can click on the student’s name to take them to the student information.
Student Number The student’s number displays.
Grade Level The student’s grade level displays.
Enroll Status The student’s enrollment status code displays.
Gender The student’s gender displays.
Record Type Depending on the search, EFA or EIA code displays. If a search does not use criteria for EFA or EIA neither display.
Once the query is processed the user can do one of the following:
• Make the students the current selection by clicking Make these students the current selection at the top of the page.
• Export records by clicking Export Record at the top of the page. If selecting Export Records, the South Carolina EFA/EIA Query Report page appears.
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Report Input To generate the EFA/EIA Query Report, do the following:
1. On the Start Page, click Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click EFA/EIA Query. The South Carolina EFA/EIA Query page appears.
4. Process the Query using the steps from above and select Export from the Search Results page. The South Carolina EFA/EIA Query Report page appears.
5. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
6. Click Submit to generate the report.
Field Description
Students to Include Select the selected students only or the All students option.
Processing Options Use the pop-up menu to select a processing option. Use the options to indicate when you want the report to generate.
• In Background Now
• ASAP
• At Night
• On Weekend
• On Specific Time
Specific Date/Time If “On Specific Time” is chosen for the Processing Options, enter date and time you want the system to generate the report.
File Format Select the delimiter for the output file, either Tab or Comma. Comma is the default.
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Field Description
EFA/EIA Export Type Choose the type of data to be exported EFA, EIA or Both from the pop-up menu.
Export SC-Specific Fields Choose Yes to export the SC state specific data as well as the general PowerSchool data. Choose No to export only the general PowerSchool data. No is the default.
EFA/EIA Records to Export Choose All EFA/EIA records for the current year or just the current EFA/EIA records. All records may return multiple records for a student if they have had a change in EFA/EIA classification. Current EFA/EIA records return the student’s current status classification.
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Report Output – Export SC Specific Data is No If Export SC Specific Data is set to No, only the following data items will be exported.
Position Field Description [Table]Field Name
1 Record Type EFA or EIA displays depending on whether EFA data or EIA data is contained in the record.
Calculated
2 School ID Identifies the School Number for the student’s enrollment.
[Students]school_id
3 ID The students internal PowerSchool ID. [Students]ID
4 State ID The students state identification number. [Students]State_StudentNumber
5 Enroll_Status The student’s current enrollment status. [Students] Enroll_Status
6 SC_IncludeInReporting Indicates whether the student is included in state reporting or not.
[Students] SC_IncludeInReporting
7 Student Last Name The student’s last name. [Students] Last_Name
8 Student First Name The student’s first name. [Students] First_Name
9 Student Middle Name The student’s middle name. [Students] Middle_Name
10 Generation The student’s generation. [Students] SC_StudentGeneration
11 Entry Date The student’s current entry date for this school. [Students] EntryDate
12 Exit Date The student’s current exit date. [Students] ExitDate
13 Grade Level The student’s current grade level. [Students] Grade_Level
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Position Field Description [Table]Field Name
14 EFA_EIA Start Date The date that the EFA classification started if the record type is EFA.
The date that the EIA classification started if the record type is EIA.
SC_EFA_History.start_dt if Record_Type is ‘EFA’ or SC_EIA_History.start_dt if Record_Type is ‘EIA’
15 EFA_EIA Stop Date The date that the EFA classification ended if the record type is EFA.
The date that the EIA classification ended if the record type is EIA.
SC_EFA_History.stop_dt if Record_Type is ‘EFA’ or SC_EIA_History.stop_dt if Record_Type is ‘EIA’
16 Code 1-Code 10 Code 1 is the primary EFA code if the record type is EFA. If the record type is EIA, up to 10 EIA codes will be reported.
SC_EFA_History.EFA_Primary if Record_Type is ‘EFA’ or SC_EFA_History.EIA_1-10 if Record_Type is ‘EIA’
17 GT Artistic Discipline Indicates whether or not the student is classified as GT Artistic Discipline.
SC_GT_Artistic_Discipline
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Report Output – Export SC Specific Data is Yes If Export SC Specific Data is set to Yes, only the following data items will be exported.
Position Field Description [Table]Field Name
1 Record Type EFA or EIA displays depending on whether EFA data or EIA data is contained in the record.
Calculated
2 School ID Identifies the School Number for the student’s enrollment.
[Students]School_Id
3 ID The students internal PowerSchool ID. [Students]ID
4 State ID The students state identification number. [Students]State_StudentNumber
5 Enroll_Status The student’s current enrollment status. [Students]Enroll_Status
6 SC_IncludeInReporting Indicates whether the student is included in state reporting or not.
[Students] SC_IncludeInReporting
7 Student Last Name The student’s last name. [Students]Last_Name
8 Student First Name The student’s first name. [Students]First_Name
9 Student Middle Name The student’s middle name. [Students]Middle_Name
10 Generation The student’s generation. [Students]SC_StudentGeneration
11 Entry Date The student’s current entry date for this school. [Students]EntryDate
12 Exit Date The student’s current exit date. [Students]ExitDate
13 Grade Level The student’s current grade level. [Students]Grade_Level
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Position Field Description [Table]Field Name
14 EFA_EIA Start Date The date that the EFA classification started if the record type is EFA.
The date that the EIA classification started if the record type is EIA.
[SC_EFA_History]start_dt if Record_Type is ‘EFA’ or [SC_EIA_History]start_dt if Record_Type is ‘EIA’
15 EFA_EIA Stop Date The date that the EFA classification ended if the record type is EFA.
The date that the EIA classification ended if the record type is EIA.
[SC_EFA_History]stop_dt if Record_Type is ‘EFA’ or [SC_EIA_History]stop_dt if Record_Type is ‘EIA’
16 Code 1-Code 10 Code 1 is the primary EFA code if the record type is EFA. If the record type is EIA, up to 10 EIA codes will be reported.
[SC_EFA_Histor].EFA_Primary if Record_Type is ‘EFA’ or [SC_EFA_History]EIA_1-10 if Record_Type is ‘EIA’
17 Homeless Indicator Indicates the student’s homeless status. [Students]homeless_code
18 Primary Language Indicates the student’s primary language. [Students]primarylanguage
19 Migrant Indicator Indicates the student’s migrant status. [Students]SC_Migrant
20 Homeroom Indicates the student’s homeroom. [Students]Home_Room
21 Instructional Setting Indicates the student’s instructional status. [Students]SC_InstrSetting
22 English Proficiency Indicates the student’s English proficiency. [Students]SC_Engl_Prof
23 Group Homeland Indicates the student’s group homeland Indicator.
[Students]SC_GroupHomeInd
24 Self Contained Date Indicates the date the student was classified self-contained.
[Students]SC_Selfcontaine_Date
25 Immigrant Indicates the student’s immigrant status. [Students]SC_Immigrant_T3
26 Home Language Indicates the student’s home language. [Students]SC_Homelang
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Position Field Description [Table]Field Name
27 First Language Spoken Indicates the student’s first languages spoken. [Students]SC_First_lang_spoken
28 IEP Indicates if the student has an IEP. [Students]SC_IEP
29 Alternate Assessment Code
Indicates the student’s alternate assessment code.
[Students.S_SC_STU_X]AltAssessCde
30 Deaf Blindness Indicator Indicates the student’s deaf-blindness status. [Students]SC_DeafBlindInd
31 MultiDisability Indicator Indicates if the student has multiple disabilities. [Students]SC_MutliDisaInd
32 Custom ELA Code Indicates the student’s custom ELA code. [Students]SC_CustomELACde
33 Custom Math Code Indicates the student’s custom Math code. [Students]SC_CustomMathCde
34 Custom Science Code Indicates the student’s custom Science code. [Students]SC_CustomSciCde
35 Custom Social Studies Code
Indicates the student’s custom Social Studies code.
[Students]SC_CustomSocStuCde
36 HSAP Materials Code Indicates the student’s HSAP Materials code. [Students]SC_HSAPMaterialsCde
37 Trans IEP Indicator Indicates the student’s transportation IEP indicator.
[Students]SC_TRANS_TransIEPInd
38 GT Artistic Discipline Indicates whether or not the student is classified as GT Artistic Discipline.
[Students]SC_GT_Artistic_Discipline
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Report Output – Export SC Specific Data is Yes If Export SC Specific Data is set to Yes, only the following data items will be exported.
Position Field Description [Table]Field Name
1 Record Type EFA or EIA displays depending on whether EFA data or EIA data is contained in the record.
Calculated
2 School ID Identifies the School Number for the student’s enrollment.
[Students]School_Id
3 ID The students internal PowerSchool ID. [Students]ID
4 State ID The students state identification number. [Students]State_StudentNumber
5 Enroll_Status The student’s current enrollment status. [Students]Enroll_Status
6 SC_IncludeInReporting Indicates whether the student is included in state reporting or not.
[Students]SC_IncludeInReporting
7 Student Last Name The student’s last name. [Students]Last_Name
8 Student First Name The student’s first name. [Students]First_Name
9 Student Middle Name The student’s middle name. [Students]Middle_Name
10 Generation The student’s generation. [Students]SC_StudentGeneration
11 Entry Date The student’s current entry date for this school. [Students]EntryDate
12 Exit Date The student’s current exit date. [Students]ExitDate
13 Grade Level The student’s current grade level. [Students]Grade_Level
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Position Field Description [Table]Field Name
14 EFA_EIA Start Date The date that the EFA classification started if the record type is EFA.
The date that the EIA classification started if the record type is EIA.
[SC_EFA_History]start_dt if Record_Type is ‘EFA’ or [SC_EIA_History]start_dt if Record_Type is ‘EIA’
15 EFA_EIA Stop Date The date that the EFA classification ended if the record type is EFA.
The date that the EIA classification ended if the record type is EIA.
[SC_EFA_History]stop_dt if Record_Type is ‘EFA’ or [SC_EIA_History]stop_dt if Record_Type is ‘EIA’
16 Code 1-Code 10 Code 1 is the primary EFA code if the record type is EFA. If the record type is EIA, up to 10 EIA codes will be reported.
[SC_EFA_History]EFA_Primary if Record_Type is ‘EFA’ or [SC_EFA_History]EIA_1-10 if Record_Type is ‘EIA’
17 GT Artistic Discipline Indicates whether or not the student is classified as GT Artistic Discipline.
[Students]SC_GT_Artistic_Discipline
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SC Incident Management Query This function consists of two processes.
• The user runs a query to identify particular incident information based on incident management data, student demographic information, and/or EFA codes that returns the list of incidents based on the criteria.
• From the list of incidents the user can export the records to a file with particular data about the incidents including South Carolina specific student and EFA information.
Users search for incidents based on incident data, student data and/or EFA codes, get a list of incidents that meet the criteria, and export data about those incidents.
Note: This process is run at the school level and not the district. The data being searched is based on the school year of the term selected in PowerSchool.
When the Term is set to a Term that is not in the latest school year for which an End of Year process has been completed, the Student Search Criteria fields Homeroom and all of the State Fields should not be used as Incident Search Criteria. The data stored in these fields reflect the student’s current status which may be different than the status at the time of the incident. Similarly, if these fields are included in the extract they will also reflect the student’s current status which may be different than the status at the time of the incident. When the search is run, the Grade Level reflects the grade level of the student on the date of the incident. The Enroll Status displays if the last enrollment record for the student is for the school year being processed. Otherwise, it is blank as the enroll status is not stored on the re-enrollment record.
Important points for using the search criteria are:
• You may enter criteria to narrow the number and types of incidents. Student Search Criteria allows you to select from a pre-defined list of base PowerSchool fields and if State Field is chosen, then a list of pre-defined South Carolina specific fields appear for selection as search criteria.
• If no criteria are entered on this page, all incidents in the currently selected school and for the currently selected school year will be included in the data set returned, including incidents that are not attached to students or teachers.
• If ‘AND’ is selected between fields, then all statements would have to be true for an incident to be included in the search results.
• If 'OR' is selected between fields and any one criteria is true for an incident, then the incident will be included in the search results.
• If searching by Incident Type, the relational operator must be “contains” to return any results.
• To limit to active students, Enroll_Status must be one of the search criteria. Then choose '=' as the operator and 'Active' in the Value dropdown.
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Selection Criteria Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
Incidents are included in the query if they are for the currently selected school and the currently selected school year.
Query Input To generate the SC Incident Management Query, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click SC Incident Management. The SC Incident Management Query page appears.
4. Enter information in all of the fields desired.
5. Click Search to generate the query.
Field Description
Incident Search Criteria The Incident Search Criteria contains three rows of criteria used to locate incidents that meet the conditions entered. By default, the incident search returns all incidents from the current school and current year.
Field Name The field name pop-up menu allows the user to narrow the selection by Incident ID, Incident Type, Incident Date, Incident Location, Incident Title, Prepared by, Particpant Role Attribute, Behavior Code, Behavior Subcode, Action Code, Action Subcode, Object Code and/or Object Subcode.
Note: If searching by Incident Type the relational operator must be contains.
The Incident title and Prepared By fields are case sensitive. If searching for the title ‘Truancy’, you must capitalize the word in order to find records that match that title.
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Field Description
Relational Operators The pop-up menu between the Field Name pop-up menu and the Value box contains the relational operators that exist in core PowerSchool: =(equal), <(less than), >(greater than), >=(greater than or equal to), <=(less than or equal to), # (does not equal too), contains (is the search argument contained in the [field], !contains (is the search argument not contained in the [field].
Value The value pop-up menu will be pre-populated with the appropriate values corresponding to the incident field selected in the Field Name pop-up menu. The user is able to select multiple values in the pop-up menu by holding down the shift key to select contiguous values or holding down the Control key while selecting random values in the pop-up menu.
Comparison The comparison pop-up menu will be populated with ‘AND’ and ‘OR’ as values. “AND” is the default.
Student Search Criteria The Student Search Criteria contains three rows of criteria used to locate students that meet the conditions entered. By default, the student search returns all students (active, inactive, historical, and pre-registered). In order to narrow the selection, Enroll_Status should be one of the fields selected as part of the search criteria. Entering a Student search criteria is not required. If no criteria are entered by the user, then all students for the currently selected school year, regardless of enrollment status, will be included in the record set returned.
Field Name Field name pop-up list is pre-populated with allowable fields from the Student table. A field called ‘State Field’ represents the South Carolina custom fields.
Relational Operators The pop-up menu between the Field Name pop-up menu and the Value box contains the relational operators that exist in core PowerSchool: =(equal), <(less than), >(greater than),>=(greater than or equal to), <=(less than or equal to), # (does not equal too), contains (is the search argument contained in the [field], !contains (is the search argument not contained in the [field].
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Field Description
Value The value pop-up menu will be pre-populated with the appropriate values corresponding to the student field selected in the Field Name pop-up menu. The user is able to select multiple values in the pop-up menu by holding down the shift key to select contiguous values or holding down the Control key while selecting random values in the pop-up menu.
Comparison The comparison pop-up menu will be populated with ‘AND’ and ‘OR’ as values. “AND” is the default.
EFA Search Criteria The EFA Search Criteria contains three rows of search criteria for searching EFA records. Each row of search criteria contains a Field Name, Relational Operator, and Value pop-up menus. Entering an EFA search criteria is not required. If no EFA criteria are entered by the user, then all students for the current year meeting the student search criteria will be included.
Field Name The Field Name list will contain the EFA fields EFA Primary through EFA10.
Relational Operators The relational operator options are = (equal to) and # (not equal to).
Value The Value fields associated with EFA will be loaded with the allowed EFA codes. The user will be able to select multiple codes in the dropdowns by holding down the shift key to select contiguous codes or holding down the Control key while selecting random values in the pop-up menu.
Comparison The comparison pop-up menu will be populated with ‘AND’ and ‘OR’ as values. “AND” will be the default.
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Query Output Once Search is clicked on the SC Incident Management Query page, the Search Results page displays with the incidents that met the criteria of the query.
Field Description
Incident Date The date that the incident occurred.
Incident ID The internal Incident ID assigned to an incident when it is created.
Incident Title The Incident Title for the particular incident.
Student Name Student name is listed. The user can click on the student’s name to take them to the student information. If the incident is not linked to a student, this will be blank (i.e. participant is a teacher, person not in PowerSchool, or there isn’t a participant).
Student Number The student’s number displays. If the incident is not linked to a student, this will be blank (i.e. participant is a teacher, person not in PowerSchool, or there isn’t a participant).
Grade Level The student’s grade level displays. If the incident is not linked to a student, this will be blank.
Enroll Status The student’s enrollment status code displays. If the incident is not linked to a student, this will be blank.
Gender The student’s gender displays. If the incident is not linked to a student, this will be blank.
Record Type If the EFA search is part of the criteria, EFA will display as well as the EFA code.
Once the query is processed the user can export records by clicking Export these incidents at the top of the page. The South Carolina Incident Query Report page appears.
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Report Input To generate the South Carolina Incident Query Report, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click SC Incident Management Query. The SC Incident Management Query page appears.
4. Process the Query using the steps from above and select Export these incidents from the Search Results page. The South Carolina Incident Query Report page appears.
5. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
6. Click Submit to generate the report.
Field Description
Processing Options Use the pop-up menu to select a processing option. Use the options to indicate when you want the report to generate.
• In Background Now
• ASAP
• At Night
• On Weekend
• On Specific Time
Specific Date/Time If “On Specific Time” is chosen for the Processing Options, enter date and time you want the system to generate the report.
File Format Select the delimiter for the output file, either Tab or Comma. Comma is the default.
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Field Description
Export SC-Specific Fields Choose Yes to export the SC state specific data as well as the general PowerSchool data. Choose No to export only the general PowerSchool data and EFA code data, if the incident is attached to a student. No is the default.
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Report Output – Export SC Specific Data is No If Export SC Specific Data is set to No, the following data items will be exported.
Position Field Description [Table]Field Name
1 Record Type IMD for all records. Calculated
2 School ID Identifies the School Number for the student’s enrollment.
[Incidents]School_Number
3 Incident Type Identifies the type of incident. [Incident_LU_Code]Code_Type=incidenttypecode
[Incident_LU_Code]Incident_Category
4 Incident ID The ID number assigned to the incident when it is created.
[Incident]Incident_ID
5 Incident Title Identifies the title of the incident. [Incidents]Incident_Title
6 Incident Date Date the incident occurred. [Incident_Detail]Incident_TS truncated to display only the date.
7 Prepared by Person who entered the incident details. [Incidents]Entry_Author
8 Behavior Code Behavior Code identifying the behavior that caused the incident.
[Incident_LU_Code]Code_Type=behaviorcode
[Incident_LU_Code]State_Aggregate_RPT_Code
9 Behavior Code Description
The description of the behavior that caused the incident.
[Incident_LU_Code]Code_Type=behaviorcode
[Incident_LU_Code]Incident_Category
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Position Field Description [Table]Field Name
10 Primary Behavior Indicates if this was the primary behavior for the incident.
[Incident_Detail]Primary_Indicator
11 Behavior Subcode Behavior subcode for an incident where the behavior requires more details.
[Incident_LU_Sub_Code]State_Detail_Report_Code
[Incident_LU_Sub_Code]Is_State_Reportable_Flg = 1 (True)
12 Behavior Subcode Description
The description of the behavior subcode. [Incident_LU_Sub_Code]Sub_Category
13 Action Code Action Code identifying the consequences taken for the incident.
[Incident_LU_Code]Code_Type=actioncode
[Incident_LU_Code]State_Aggregate_RPT_Code
14 Action Code Description The description for the action code. [Incident_LU_Code]Code_Type=actioncode
[Incident_LU_Code]Incident_Category
15 Action Subcode Action subcode for an incident where the action requires more details.
[Incident_LU_Sub_Code]State_Detail_Report_Code
[Incident_LU_Sub_Code]Is_State_Reportable_Flg = 1 (True)
16 Action Subcode Description
The description for the action subcode. [Incident_LU_Sub_Code]Sub_Category
17 Action Begin Date The date the action started. [Incident_Action]Action_Plan_Begin_Dt
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Position Field Description [Table]Field Name
18 Action End Date The date the action ended. [Incident_Action]Action_Plan_End_Dt
19 Duration Code Description
The duration assigned for the action taken. [Incident_LU_Code]Code_Type=durationcode
[Incident_LU_Code]Incident_Category
20 Duration Subcode Description
The description for the subcode if the duration requires more details.
[Incident_LU_Sub_Code]Sub_Category
21 Duration Day Value The numeric value associated with the particular Duration Subcode. Since this is a numerical value this column can be totaled using Excel.
See the Appendix for code values.
22 Actual Duration The actual time served for the action taken. [Incident_Action]Duration Actual
23 Object Code The code for any object involved in the incident. [Incident_LU_Code]Code_Type=objectcode
[Incident_LU_Code]State_Aggregate_RPT_Code
24 Object Code Description The description of the object involved in the incident. [Incident_LU_Code]Code_Type=objectcode
[Incident_LU_Code]Incident_Category
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Position Field Description [Table]Field Name
25 Object Subcode The subcode for any object involved in the incident that requires more details.
[Incident_LU_Sub_Code]State_Details_Report_Code
[Incident_LU_Sub_Code]Is_State_Reportable_Flg = 1 (True)
26 Object Subcode Description
The description for the object subcode. [Incident_LU_Sub_Code]Sub_Category
27 Incident Location The location where the incident occurred. [Incidents]Location_Details
28 Participant Role The role of the participant – Offender, Victim, Reporter, or Witness.
[Incident_LU_Code]Code_Type=personcode
[Incident_LU_Code]Incident_Category
29 Participant Attribute Description
The description of the attribute of the participant. [Incident_LU_Code]Code_Type=participantattributecode
[Incident_LU_Code]Incident_Category
30 Participant Attribute Subcode Description
The description of the attribute subcode of the participant.
[Incident_LU_Sub_Code]Sub_Category
31 Other Person Indicator This value is 1 if the person is not within the PowerSchool database, but was involved in the incident.
[Incident_Person_Role]Incident_Other_Person_ID
32 IS_Unknown This value is 1 if the participant cannot be identified. [Incident_Other_Person]Is_Unknown
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Position Field Description [Table]Field Name
33 ID Student ID or Teacher ID from the Incident. [Incident_Person_Role]StudentId
[Incident_Person_Role]TeacherID
34 Student Number
Teacher Number
The student’s number if the participant is a student or the teacher number if the participant is a staff person entered into the PowerSchool staff database.
[Students]Student_Number
[Teachers]TeacherNumber
35 Student Last Name
Teacher Last Name
Other Person Last Name
The student’s last name.
The teacher’s last name.
The last name of a person not in the PowerSchool database.
[Students]Last_Name
[Teachers]Last_Name
[Incident_Other_Person]Last_Name
36 Student First Name
Teacher First Name
Other Person First Name
The student’s first name.
The teacher’s first name.
The first name of a person not in the PowerSchool database.
[Students]First_Name
[Teachers]First_Name
[Incident_Other_Person]First_Name
37 Student Middle Name
Teacher Middle Name
The student’s middle name.
The teacher’s middle name.
[Students]Middle_Name
[Teachers]Middle_Name
38 Student Generation
Teacher Generation
The student’s generation.
The teacher’s generation.
[Students] SC_StudentGeneration
[Teachers]SC_Tchr_Generation
39 State ID The student’s state identification number. This is only populated when the participant is a student.
[Students]State_StudentNumber
40 Enroll_Status The student’s current enrollment status. This is only populated when the participant is a student.
[Students]Enroll_Status
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Position Field Description [Table]Field Name
41 Entry Date The student’s current entry date for this school. This is only populated when the participant is a student.
[Students]EntryDate
42 Exit Date The student’s current exit date. This is only populated when the participant is a student.
[Students]ExitDate
43 Grade Level The student’s current grade level. This is only populated when the participant is a student.
[Students]Grade_Level
44 EFA Start Date The date that the EFA classification started if the record type is EFA. This is only populated when the participant is a student.
[SC_EFA_History]start_dt
45 EFA Stop Date The date that the EFA classification ended if the record type is EFA. This is only populated when the participant is a student.
[SC_EFA_History]stop_dt
46 Code 1-Code 4 Code 1 is the primary EFA code of the student. This is only populated when the participant is a student.
[SC_EFA_History]EFA_Primary
[SC_EFA_History]EFA_2
[SC_EFA_History]EFA_3
[SC_EFA_History]EFA_4
47 Federal Ethnicity Displays a 1 if the student is Hispanic/Latino; otherwise it displays a 0.
[Students]FedEthnicity
48 Race Displays the race code(s) for the student. [StudentRace]RaceCd
49 Gender Indicates the gender of the person involved in the incident.
[Students]Gender
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Report Output – Export SC Specific Data is Yes If Export SC Specific Data is set to Yes, the following data items will be exported.
Position Field Description [Table]Field Name
1 Record Type IMD for all records. Calculated
2 School ID Identifies the School Number for the student’s enrollment.
[Incidents]School_Number
3 Incident Type Identifies the type of incident. [Incident_LU_Code]Code_Type=incidenttypecode
[Incident_LU_Code]Incident_Category
4 Incident ID The ID number assigned to the incident when it is created.
[Incident]Incident_ID
5 Incident Title Identifies the title of the incident. [Incidents]Incident_Title
6 Incident Date Date the incident occurred. [Incident_Detail]Incident_TS truncated to display only the date.
7 Prepared by Person who entered the incident details. [Incidents]Entry_Author
8 Behavior Code Behavior Code identifying the behavior that caused the incident.
[Incident_LU_Code]Code_Type=behaviorcode
[Incident_LU_Code]State_Aggregate_RPT_Code
9 Behavior Code Description
The description of the behavior that caused the incident.
[Incident_LU_Code]Code_Type=behaviorcode
[Incident_LU_Code]Incident_Category
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Position Field Description [Table]Field Name
10 Primary Behavior Indicates if this was the primary behavior for the incident.
[Incident_Detail]Primary_Indicator
11 Behavior Subcode Behavior subcode for an incident where the behavior requires more details.
[Incident_LU_Sub_Code]State_Detail_Report_Code
[Incident_LU_Sub_Code]Is_State_Reportable_Flg = 1 (True)
12 Behavior Subcode Description
The description of the behavior subcode. [Incident_LU_Sub_Code]Sub_Category
13 Action Code Action Code identifying the consequences taken for the incident.
[Incident_LU_Code]Code_Type=actioncode
[Incident_LU_Code]State_Aggregate_RPT_Code
14 Action Code Description The description for the action code. [Incident_LU_Code]Code_Type=actioncode
[Incident_LU_Code]Incident_Category
15 Action Subcode Action subcode for an incident where the action requires more details.
[Incident_LU_Sub_Code]State_Detail_Report_Code
[Incident_LU_Sub_Code]Is_State_Reportable_Flg = 1 (True)
16 Action Subcode Description
The description for the action subcode. [Incident_LU_Sub_Code]Sub_Category
17 Action Begin Date The date the action started. [Incident_Action]Action_Plan_Begin_Dt
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Position Field Description [Table]Field Name
18 Action End Date The date the action ended. [Incident_Action]Action_Plan_End_Dt
19 Duration Code Description
The duration assigned for the action taken. [Incident_LU_Code]Code_Type=durationcode
[Incident_LU_Code]Incident_Category
20 Duration Subcode Description
The description for the subcode if the duration requires more details.
[Incident_LU_Sub_Code]Sub_Category
21 Duration Day Value The numeric value associated with the particular Duration Subcode. Since this is a numerical value this column can be totaled using Excel.
See the Appendix for code values.
N/A
22 Actual Duration The actual time served for the action taken. [Incident_Action]Duration Actual
23 Object Code The code for any object involved in the incident. [Incident_LU_Code]Code_Type=objectcode
[Incident_LU_Code]State_Aggregate_RPT_Code
24 Object Code Description The description of the object involved in the incident. [Incident_LU_Code]Code_Type=objectcode
[Incident_LU_Code]Incident_Category
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Position Field Description [Table]Field Name
25 Object Subcode The subcode for any object involved in the incident that requires more details.
[Incident_LU_Sub_Code]State_Details_Report_Code
[Incident_LU_Sub_Code]Is_State_Reportable_Flg = 1 (True)
26 Object Subcode Description
The description for the object subcode. [Incident_LU_Sub_Code]Sub_Category
27 Incident Location The location where the incident occurred. [Incidents]Location_Details
28 Participant Role The role of the participant – Offender, Victim, Reporter, or Witness.
[Incident_LU_Code]Code_Type=personcode
[Incident_LU_Code]Incident_Category
29 Participant Attribute Description
The description of the attribute of the participant. [Incident_LU_Code]Code_Type=participantattributecode
[Incident_LU_Code]Incident_Category
30 Participant Attribute Subcode Description
The description of the attribute subcode of the participant.
[Incident_LU_Sub_Code]Sub_Category
31 Other Person Indicator This value is 1 if the person is not within the PowerSchool database but was involved in the incident.
[Incident_Person_Role]Incident_Other_Person_ID
32 IS_Unknown This value is 1 if the participant cannot be identified. [Incident_Other_Person]Is_Unknown
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Position Field Description [Table]Field Name
33 ID Student ID or Teacher ID from the Incident. [Incident_Person_Role]StudentId
[Incident_Person_Role]TeacherID
34 Student Number
Teacher Number
The student’s number if the participant is a student or the teacher number if the participant is a staff person entered into the PowerSchool staff database.
[Students]Student_Number
[Teachers]TeacherNumber
35 Student Last Name
Teacher Last Name
Other Person Last Name
The student’s last name.
The teacher’s last name.
The last name of a person not in the PowerSchool database.
[Students]Last_Name
[Teachers]Last_Name
[Incident_Other_Person]Last_Name
36 Student First Name
Teacher First Name
Other Person First Name
The student’s first name.
The teacher’s first name.
The first name of a person not in the PowerSchool database.
[Students]First_Name
[Teachers]First_Name
[Incident_Other_Person]First_Name
37 Student Middle Name
Teacher Middle Name
The student’s middle name.
The teacher’s middle name.
[Students]Middle_Name
[Teachers]Middle_Name
38 Student Generation
Teacher Generation
The student’s generation.
The teacher’s generation.
[Students] SC_StudentGeneration
[Teachers]SC_Tchr_Generation
39 State ID The student’s state identification number. This is only populated when the participant is a student.
[Students]State_StudentNumber
40 Enroll_Status The student’s current enrollment status. This is only populated when the participant is a student.
[Students]Enroll_Status
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Position Field Description [Table]Field Name
41 Entry Date The student’s current entry date for this school. This is only populated when the participant is a student.
[Students]EntryDate
42 Exit Date The student’s current exit date. This is only populated when the participant is a student.
[Students]ExitDate
43 Grade Level The student’s current grade level. This is only populated when the participant is a student.
[Students]Grade_Level
44 EFA Start Date The date that the EFA classification started if the record type is EFA. This is only populated when the participant is a student.
[SC_EFA_History]start_dt
45 EFA Stop Date The date that the EFA classification ended if the record type is EFA. This is only populated when the participant is a student.
[SC_EFA_History]stop_dt
46 Code 1-Code 4 Code 1 is the primary EFA code of the student. This is only populated when the participant is a student.
[SC_EFA_History]EFA_Primary
[SC_EFA_History]EFA_2
[SC_EFA_History]EFA_3
[SC_EFA_History]EFA_4
47 Federal Ethnicity Displays a 1 if the student is Hispanic/Latino; otherwise it displays a 0.
[Students]FedEthnicity
48 Race Displays the race code(s) for the student. [StudentRace]RaceCd
49 Gender Indicates the gender of the person involved in the incident.
[Students]Gender
50 Homeroom Indicates the student’s homeroom. [Students]Home_Room
51 Instructional Setting Indicates the student’s instructional status. [Students]SC_InstrSetting
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Position Field Description [Table]Field Name
52 English Proficiency Indicates the student’s English proficiency. [Students]SC_Engl_Prof
53 Self Contained Date Indicates the date the student was classified self-contained.
[Students]SC_Selfcontaine_Date
54 IEP Indicates if the student has an IEP. [Students]SC_IEP
55 Deaf Blindness Indicator Indicates the student’s deaf-blindness status. [Students]SC_DeafBlindInd
56 MultiDisability Indicator Indicates if the student has multiple disabilities. [Students]SC_MutliDisaInd
57 Trans IEP Indicator Indicates the student’s transportation IEP indicator. [Students]SC_TRANS_TransIEPInd
58 Alternate Assessment Code
Indicates the student’s alternate assessment code. [Students.S_SC_STU_X]AltAssessCde
Exported Data The exported data may contain multiple records for one incident extracted in the result set. There will be multiple records for an incident for these situations:
• More than one student and/or teacher is involved in an incident.
• Multiple Behavior codes, Action codes, or Object codes are attached to an incident, an individual student, or a teacher involved in the incident. For example, a student committed Aggravated Assault with a knife > 2.5 inches and as a result, multiple action codes are assigned to the incident. A separate record would be created for each of the Action codes, which would contain the Behavior code Aggravated Assault and the Object code Knife > 2.5 inches and each Action code.
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SC Transcript 2010-11 (final) and SC Transcript 2010-11 (in progress) These transcripts are to be used by all districts and schools in South Carolina as the official transcript for a student.
If this is a final transcript, use the SC Transcript 2010-11 (final) report. This report is the standard SC official transcript for high school graduates and for students who need to provide completed course work for colleges or universities, scholarship applications, and other entities requiring the cumulative report at the end of their high school career.
If this transcript is for a student with work in progress use the SC Transcript 2010-11 (in progress) report. This report is used when “Work in Progress” for the current year needs to be included such as in the case of a student transferring to another school during the school year.
These object reports are custom reports that are maintained by the South Carolina Department of Education. If you do not have the SC Transcripts listed in the PowerSchool object reports, send an email to [email protected], SUBJECT: SC TRANSCRIPT, requesting the transcript.
The transcript will list all courses stored in historical grades for a student, grades K-12 unless an identifier is added to each course or activity completed by high, middle, or elementary students. Courses are those classes taken by student in grades 9-12 considered credit-bearing and for which a student receives units toward graduating with a state high school diploma. Student in some middle school grades may take courses that count toward their high school diploma as well and should be set up as high school courses. Activities are those classes taken by students in grades K-12 that do not count toward high school graduation or earning a high school diploma.
To keep courses/activities completed by a student during grades K-8 from printing on the high school transcript, add ES as the credit type for activities in elementary schools, MS for activities in middle school and HS for credit bearing courses.
A district can decide to denote only credit type of HS for credit-bearing courses and avoid setting course/activity credit types for all elementary and middle school activities. If you make this choice, you will not have a unique identifier to designate activities completed by students in the middle school grade levels versus the elementary school grade levels should you need such a report.
Credit types are entered on the Courses page. However, if an individual student’s stored grade needs to be different from the course, the credit type field on the stored grade can be used to override what is on the course. A course or student’s stored grades credit type can have multiple values. The order of the credit type is based on the actual graduation requirement order. HS can be first or last in the credit type field on the course. ES, MS or HS do not need to be added on the individual student’s stored grade credit type.
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Selection Criteria These reports are generated like any other object report. They can be run for an individual student, a selection of students, or all students.
Report Input To generate the SC Transcript 2010-11 (final) or SC Transcript 2010-11 (in progress) report, do the following:
1. On the Start Page, search for and select any student or group of students. The Student Selection page appears.
2. Choose Print Report from the Select a function for this group of students pop-up menu. The Print Reports page appears.
Note: Alternatively, if you have a current selection of students, you can access this page by choosing Special Functions > Group Functions.
3. To generate the transcript for a single student, search for the student from the start page and go to that student’s page. From the navigation menu, select Print A Report.
4. Use the following table to enter information in the fields:
Field Description
Which report would you like to print? Choose the SC Transcript 2010-11 (final) or SC Transcript 2010-11 (in progress) report from the pop-up menu. Types of reports are separated in the pop-up menu by dashes. The last group of reports are Object Reports.
For which students? Select one of the following options to indicate the students for whom the report will be run:
• All records in a single batch: Prints the report as a single job.
• Print only the first [X] records: Prints the report for only the first specified number of records.
• All records in batches of [X] records: Prints the report in the specified number of batches.
Note: The report jobs are automatically named with the text “Batch X of Y” followed by the report name, where X is the batch number and Y is the
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Field Description
total number of batches. The total number of batches is determined by the size of the original selection and the size of a batch. For example, if there are 1,012 records in the selection, and the batch size is set to 50, there will be 21 total batches: 20 batches of 50 records and a 21st batch containing the final 12 records.
In what order? Select the sort order.
If printing student schedules, use... This is not applicable for the transcripts.
If printing fee list, only include transactions conducted during…(may be overridden in report setup)
This is not applicable for the transcripts.
Watermark Text To print text as a watermark on each page of the report, use the pop-up menu to either choose one of the standard phrases or choose Custom and enter the text you want to print as a watermark in the field.
Watermark Mode Use the pop-up menu to determine how you want the text to print. Watermark prints the text behind objects on the report, while Overlay prints the text over objects on the report.
When to print Select a time to run the report:
• ASAP: Execute immediately.
• At Night: Execute during the next evening.
• On Weekend: Execute during the next weekend.
• On Specific Date/Time: Execute on the date and time specified in the following fields using the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field is submitted as a blank entry.
5. Click Submit. The report queue appears.
6. Click View once the report is completed.
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CRDC Report – Part 1 The Civil Rights Data Collection (CRDC) is a mandatory data collection, authorized under the statutes and regulations implementing Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Department of Education Organization Act (20 U.S.C. 3413). The regulations implementing these provisions can be found at 34 CFR 100.6(b); 34 CFR 106.71; and 34 CFR 104.61.
CRDC Report – Part 1 is PowerSchool report SC21.
This report uses the State Reporting Platform format. This report is accessed using System Reports > State Reports.
Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
Selection Criteria Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
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Report Input To generate the CRDC Report – Part 1, do the following:
1. On the Start Page, click Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click CRDC Report – Part 1. The CRDC Report – Part 1 page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to generate the report.
Field Description
Schools to Include* Choose one of the following from the pop-up menu when logged in at the school level:
• Current School Only – Includes all student records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
• All Schools (default) – Includes all student records on the PowerSchool server that meet the selection criteria.
Choose one of the following from the pop-up menu when logged in at the district level:
• Select Multiple Schools – Includes all student records associated with the schools selected that meet the selection criteria. Use the Control or Option key to select one or multiple schools from the list of schools.
• All Schools (default) – Includes all student records on the PowerSchool server that meet the selection criteria.
Count Date* Date used for non-IDEA students to be counted in CRDC
IDEA Count Date Date used to count students who were enrolled in IDEA. If this field is left blank, the Count Date will be used as the IDEA Count Date.
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Report Output Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Item # Data Element Description [Table]FieldName
Part 1 LEA Form
1 LEA-001
LEA Level Counts of Schools and Students
The following items each represent an individual table for the LEA level counts of schools and students:
• Total number of public schools in the LEA.
• Total public school membership of this LEA (include students served in non-LEA facilities.
• Total number of students served in the LEA’s schools (do not include students served in non LEA facilities. This excludes students coded as Exclude from PEIMS.
• The number of students who are awaiting initial evaluation for special education programs and related service under the individuals with Disabilities Education Act (IDEA).
[Pref]CRDC_StudentsAwaitingIDEAInitEval
2 LEA-002
Desegregation Order or Plan
Is the LEA covered by a desegregation order or plan?
[Pref]CRDC_DesegOrderOrPlan_YN
3 LEA-003
Kindergarten Daily Length
Kindergarten Daily Length (Check all that apply)
Valid values:
[Pref]CRDC_ProvidesKGFullDay_YN
[Pref]CRDC_ProvidesKGPartDay_YN
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Item # Data Element Description [Table]FieldName
• Full-day kindergarten
• Part-day kindergarten
• No kindergarten
4 LEA-004
Prekindergarten Daily Length
Prekindergarten Daily Length (Check all that apply)
Valid values:
• Full-day prekindergarten
• Part-day prekindergarten
• No prekindergarten
[Pref]CRDC_ProvidesPreKGFullDay_YN
[Pref]CRDC_ProvidesPreKGPartDay_YN
5 LEA-005
Prekindergarten Eligibility
Prekindergarten Eligibility (Check all that apply)
Completed only when you check “Full-day prekindergarten” and/or “Part-day prekindergarten” on LEA-0004.
Valid values:
• All students
• Students with disabilities (IDEA)
• Students in Title I schools
• Students from low income families
• Other (Provide comment to describe.)
[Pref]CRDC_PreKGEligAll_YN
[Pref]CRDC_PreKGEligIDEA_YN
[Pref]CRDC_PreKGEligTitleI_YN
[Pref]CRDC_PreKGEligLowIncome_YN
[Pref]CRDC_PreKGEligGOther_YN
6 LEA-006
Prekindergarten Age for Non-IDEA Students
Prekindergarten Age for Non-IDEA Students (Check all that apply)
Completed only when you check “Full-day prekindergarten” and/or “Part-day prekindergarten” on LEA-0004.
Valid values:
[Pref]CRDC_PreKGAgeNonIDEA0to2_YN
[Pref]CRDC_PreKGAgeNonIDEA3_YN
[Pref]CRDC_PreKGAgeNonIDEA4_YN
[Pref]CRDC_PreKGAgeIDEAOnly_YN
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Item # Data Element Description [Table]FieldName
• Students aged 0 - 2
• Students aged 3
• Students aged 4
• Prekindergarten only for IDEA students
7 LEA-007
Harassment and Bullying Policy
Written policies provided by LEA (one or more values are selected).
Valid values:
• Prohibiting harassment and bullying on the basis of sex
• Prohibiting harassment and bullying on the basis of race, color, or national origin
• Prohibiting harassment and bullying on the basis of disability
• None of the above
[Pref]CRDC_HarassPolicySex_YN [Pref]CRDC_HarassPolicyRaceOrNatl_YN [Pref]CRDC_HarassPolicyDisability_YN
8 LEA-008
LEA Form Level Comments
Additional LEA level comments, if applicable. [Pref]CRDC_LEAPart1Comments
Part 1 School Form
9 SCH-001
Grades Offered
Grades offered by school.
Additional comments:
• If a school is wholly ungraded, check ungraded and check no other boxes.
• Prekindergarten includes early education and preschool programs and services.
[Schools]CRDC_ProvidesUngraded_YN
[Schools]High_Grade [Schools]Low_Grade
10 SCH-002 Identifies the following school characteristics based on the status of the beginning of the
[Schools]CRDC_ForDisabilities_YN
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Item # Data Element Description [Table]FieldName
School Characteristics year.
Valid Values:
• The school focuses primarily on servicing the needs of students with disabilities.
• The school is either a magnet school or a school operating a magnet program within the school.
• The school is a charter school.
• The school is an alternative school.
• One or more students in this school ability are grouped for classroom instruction in mathematics or English/Reading/Language arts.
[Schools]CRDC_ForDisabilities_YN [Schools]CRDC_MagnetSchoolOrProgram_YN [Schools]CRDC_CharterSchool_YN [Schools]CRDC_AlternativeSchool_YN [Schools]CRDC_AbilityGroupedMathERLA_YN
11 SCH-003
Magnet School Detail (only for magnet schools)
Does the entire school population participate in the magnet school program?
Completed only when you answer “Yes” to question B on SCH-0002.
[Schools]CRDC_AllMagnetOnly_YN
12 SCH-004
Alternative School Detail (only for alternative schools)
Students with academic difficulties
Students with discipline problems
Other (Provide a comment to describe)
[Schools]CRDC_AlternativeSchoolAcademic_TF [Schools]CRDC_AlternativeSchoolDiscipline_TF [Schools]CRDC_AlternativeSchoolOther_TF
13 SCH-005, Table 1 Student Enrollment
Identifies the overall student enrollment.
Note: Enrollment includes early childhood, prekindergarten, kindergarten, all grades, and ungraded, Students with Disabilities, Section 504, and LEP students.
[Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SC_instrSetting is PR or PS
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Item # Data Element Description [Table]FieldName
are 504. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
14 SCH-006
Student Enrollment: Early Childhood and PreK
Enrollment in early childhood or prekindergarten programs or services.
[Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
15 SCH-007
Gifted/Talented Programs
Does this school have students enrolled in gifted/talented programs?
[Schools] CRDC_OffersGT
16 SCH-008
Enrollment: Gifted/Talented (only schools with gifted/talented programs)
Students enrolled in gifted/talented programs [Students]SC_GT_Qualified is not blank [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
17 SCH-009, Table 1
Limited English Proficient Students
Students who are limited English proficient (LEP)
[Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA.
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Item # Data Element Description [Table]FieldName
18 SCH-009, Table 2
Limited English Proficient Students
Students enrolled in LEP Programs. [Students]SCPEEngl_Prof of 1, 2, 3, 4, or 5 are LEP. [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA.
19 SCH-0010, Table 1
Students with Disabilities Served under IDEA and Those Served under Section 504 Only)
Identifies students with disabilities served under IDEA.
[Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]Gender [Students]FedEthnicity [Studentrace]Racecd [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
20 SCH-0010, Table 2
Students with Disabilities Served under IDEA and Those Served under Section 504 Only)
Identifies students served Section 504 but not under IDEA.
[Students]SC_instrSetting is PR or PS are 504 [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]Gender [Studentrace]Racecd [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
21 SCH-0011
Classes in Mathematics and Science Courses
Number of Classes in Mathematics and Science
Note: Independent study does not count as a class.
[Courses]CRDC_CourseTypeAlgebra1_YN or [Section]CRDC_CourseTypeAlgebraI_YN [Courses]CRDC_CourseTypeGeometry_YN or [Section]CRDC_CourseTypeGeometry_YN [Courses]CRDC_CourseTypeAlgebraII_YN or
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Item # Data Element Description [Table]FieldName
[Section]CRDC_CourseTypeAlgebraII_YN [Courses]CRDC_CourseTypeAdvMath_YN or [Section]CRDC_CourseTypeAdvMath_YN [Courses]CRDC_CourseTypeCalculus_YN or [Section]CRDC_CourseTypeCalculus_YN [Courses]CRDC_CourseTypeBiology_YN or [Section]CRDC_CourseTypeBiology_YN [Courses]CRDC_CourseTypeChemistry_YN or [Section]CRDC_CourseTypeChemistry_YN [Courses]CRDC_CourseTypePhysics_YN or [Section]CRDC_CourseTypePhysics_YN
22 SCH-0012
Enrollment in Algebra I (only for schools with grades 7-8)
Identifies the number of students enrolled in Algebra I for grades 7 or 8.
[Students]Grade_Level [CC] [Courses]CRDC_CourseTypeAlgebra1_YN or [Section]CRDC_CourseTypeAlgebraI_YN
23 SCH-0013, Table 1
Enrollment in Mathematics Courses
Students who are taking Algebra I in grade 9 or 10.
[Students]Grade_Level [CC] [Courses]CRDC_CourseTypeAlgebra1_YN or [Section]CRDC_CourseTypeAlgebraI_Y
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Item # Data Element Description [Table]FieldName
N
24 SCH-0013, Table 2
Enrollment in Mathematics Courses
Students who are taking Algebra I in grade 11 or 12
[Students]Grade_Level [CC] [Courses]CRDC_CourseTypeAlgebra1_YN or [Section]CRDC_CourseTypeAlgebraI_YN
25 SCH-0013, Table 3
Enrollment in Mathematics Courses
Students who are taking Geometry. [Students]Grade_Level [CC] [Courses]CRDC_CourseTypeGeometry_YN or [Section]CRDC_CourseTypeGeometry_YN
26 SCH-0013, Table 4
Enrollment in Mathematics Courses
Students who are taking Algebra II. [Students]Grade_Level [CC] [Courses]CRDC_CourseTypeAlgebraII_YN or [Section]CRDC_CourseTypeAlgebraII_YN
27 SCH-0013, Table 5
Enrollment in Mathematics Courses
Students who are taking Advanced Mathematics.
[Students]Grade_Level [CC] [Courses]CRDC_CourseTypeAdvMath_YN or [Section]CRDC_CourseTypeAdvMath_YN
28 SCH-0013, Table 6
Enrollment in Mathematics Courses
Students who are taking Calculus. [Students]Grade_Level [CC] [Courses]CRDC_CourseTypeCalculus_YN or [Section]CRDC_CourseTypeCalculus_Y
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Item # Data Element Description [Table]FieldName
N
29 SCH-0014, Table 1
Enrollment in Science Courses and International Baccalaureate Diploma Program (only for schools with grade 9-12)
Students who are taking Biology [Students]Grade_Level [CC] [Courses]CRDC_CourseTypeBiology_YN or [Section]CRDC_CourseTypeBiology_YN
30 SCH-0014, Table 2
Enrollment in Science Courses and International Baccalaureate Diploma Program (only for schools with grade 9-12)
Students who are taking Chemistry. [Students]Grade_Level [CC] [Courses]CRDC_CourseTypeChemistry_YN or [Section]CRDC_CourseTypeChemistry_YN
31 SCH-0014, Table 3
Enrollment in Science Courses and International Baccalaureate Diploma Program (only for schools with grade 9-12)
Students who are taking Physics [Students]Grade_Level [CC] [Courses]CRDC_CourseTypePhysics_YN or [Section]CRDC_CourseTypePhysics_YN
32 SCH-0014, Table 4
Enrollment in Science Courses and International Baccalaureate Diploma Program
Students enrolled in the International Baccalaureate (IB) Program
[Student_Data]CRDC_IBDiplomaProgram_YN
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Item # Data Element Description [Table]FieldName
(only for schools with grade 9-12)
33 SCH-0015
Advanced Placement (AP) Courses
Does this school have students enrolled in Advanced Placement (AP) Courses?
Calculate based on student section enrollment
34 SCH-0016
Different Advanced Placement (AP) Courses and Selection (only for schools with students enrolled in AP)
Identifies the following:
• The number of different AP courses the school provides.
• If students are allowed to self-select to participate in AP courses.
[Schools]CRDC_APSelfParticipate_YN
Calculated based on the AP Courses from [Courses]CRDC_APSubjectArea or [Sections]CRDC_APSubjectArea
35 SCH-0017
Advanced Placement (AP) Enrollment (only for schools with students enrolled in AP)
Students who are taking at least one AP course [Courses]CRDC_APSubjectArea or [Sections]CRDC_APSubjectArea [Students]Gender [Students]FedEthnicity [Studentrace]Racecd [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
36 SCH-0018, Table 1
Advanced Placement (AP) Course Participation by Subject (only for schools with students enrolled in AP)
Students who are taking AP Mathematics [Courses]CRDC_APSubjectArea or [Sections]CRDC_APSubjectArea [Students]Gender [Students]FedEthnicity [Studentrace]Racecd [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
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Item # Data Element Description [Table]FieldName
37 SCH-0018, Table 2
Advanced Placement (AP) Course Participation by Subject (only for schools with students enrolled in AP)
Students who are taking AP Science [Courses]CRDC_APSubjectArea or [Sections]CRDC_APSubjectArea [Students]Gender [Students]FedEthnicity [Studentrace]Racecd [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
38 SCH-0018, Table 3
Advanced Placement (AP) Course Participation by Subject (only for schools with students enrolled in AP)
Students who are taking AP Foreign Language [Courses]CRDC_APSubjectArea or [Sections]CRDC_APSubjectArea [Students]Gender [Students]FedEthnicity [Studentrace]Racecd [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
39 SCH-0018, Table 4
Advanced Placement (AP) Course Participation by Subject (only for schools with students enrolled in AP)
Students who are taking other AP subjects [Courses]CRDC_APSubjectArea or [Sections]CRDC_APSubjectArea [Students]Gender [Students]FedEthnicity [Studentrace]Racecd [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
40 SCH-0019
Single-Sex Academic Classes
Does this school have single sex classes in a co-educational school?
Note: Independent study is not considered a
[Schools]CRDC_SingleSexClass_YN
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South Carolina State Reporting Guide
Item # Data Element Description [Table]FieldName
single-sex class.
41 SCH-0020
Single-Sex Classes in the School
Classes with Single-Sex students. [Sections]CRDC_SubjectCat [Courses]CRDC_SubjectCat [Sections]CRDC_SingleSexCode
42 SCH-0021
Classroom Teachers – Certification
Identifies the following information:
• The total FTE of classroom teachers
• The FTE of classroom teachers meeting all state/licensing/certification requirements
N/A
43 SCH-0022
Teacher Years of Experience
Identifies the following information:
• The FTE of classroom teachers in their first year of teaching.
• The FTE of classroom teachers in their second year of teaching.
N/A
44 SCH-0023
School Counselors
Identifies the FTE of school counselors, for each school.
N/A
45 SCH-0024
School Form Level Comments Screen
Area for any additional school level comments. [Schools]CRDC_SchoolPart1Comments
CRDC Report – Part 1 - Report Output 334
South Carolina State Reporting Guide
CRDC Report – Part 2 The Civil Rights Data Collection (CRDC) is a mandatory data collection, authorized under the statutes and regulations implementing Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Department of Education Organization Act (20 U.S.C. 3413). The regulations implementing these provisions can be found at 34 CFR 100.6(b); 34 CFR 106.71; and 34 CFR 104.61.
CRDC Report – Part 2 is PowerSchool report SC22.
This report uses the State Reporting Platform format. This report is accessed using System Reports > State Reports.
Selection Criteria Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
CRDC Report – Part 2 - Selection Criteria 335
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Report Input To generate the CRDC Report – Part 2, do the following:
1. On the Start Page, click Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click CRDC Report – Part 2. The CRDC Report – Part 2 page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to generate the report.
Field Description
Schools to Include Choose one of the following from the pop-up menu when logged in at the school level:
• Current School Only – Includes all student records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
• All Schools (default) – Includes all student records on the PowerSchool server that meet the selection criteria.
Choose one of the following from the pop-up menu when logged in at the district level:
• Select Multiple Schools – Includes all student records associated with the schools selected that meet the selection criteria. Use the Control or Option key to select one or multiple schools from the list of schools.
• All Schools (default) – Includes all student records on the PowerSchool server that meet the selection criteria.
School Year Select the applicable school year.
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Report Output Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Note: FieldName items highlighted in red are Louisiana specific only.
Item # Data Element Description [Table]FieldName
Part 2 LEA Form
1 LEA-0009
LEA-Operated General Educational Development (GED) Preparation Program
Identifies if the LEA operates a General Educational Development (GED) preparation program for students aged 16-1.
Valid values:
• Yes
• No
[Pref]CRDC_GEDPrepProgram_YN
2 LEA-0009
Student Participation in LEA-Operated GED Preparation Program
Completed when “Y” for item 9.
Identifies the cumulative number of students for the entire school year who attended a GED preparation program operated by the school’s LEA.
• Participation in a GED preparation program operated by a community college, or other agency excluded.
[Student_Data]CRDC_GEDPrepProgram_YN
3 LEA-0009
GED Credentials Earned
Identifies the number of students (including IDEA and LEP students) who participated in your LEA-operated GED preparation program AND received the GED credential.
Note: Counts the cumulative number of students for the entire school year.
[Student_Data]CRDC_GEDPrepProgramCred_YN
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Item # Data Element Description [Table]FieldName
4 LEA-0013
Optional Comment Screen
Additional LEA level comments. [Pref]CRDC_LEAPart2Comments
Part 2 School Form
5 SCH-0025
Students who passed Algebra I in Grades 7 or 8
Students who passed Algebra I in grade 7 or 8.
[Storedgrades]Grade [CRDCFinalGradeStoreCodes] user_defined_text [Courses]CRDC_CourseTypeAlgebraI_YN [Sections]CRDC_CourseTypeAlgebraI_YN [Students]Grade_Level [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
6 SCH-0026a
Students who passed Algebra I in Grades 9 or 10
Students who passed Algebra I in Grade 9 or 10.
[Storedgrades]Grade [CRDCFinalGradeStoreCodes] user_defined_text [Courses] CRDC_CourseTypeAlgebraI_YN [Sections]CRDC_CourseTypeAlgebraI_YN [Students]Grade_Level [Students]Gender [Students]FedEthnicity [Studentrace]Racecd
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Item # Data Element Description [Table]FieldName
[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
7 SCH-0026b
Students who passed Algebra I in Grade 11 or 12
Students who passed Algebra I in Grade 11 or 12
[Storedgrades]Grade
[CRDCFinalGradeStoreCodes]user_defined_text
[Courses]CRDC_CourseTypeAlgebraI_YN
[Sections]CRDC_CourseTypeAlgebraI_YN
[Students]Grade_Level
[Students]Gender
[Students]FedEthnicity [StudentRace]Racecd
[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
8 SCH-0027a
SAT and ACT Test Participation
Does this school have any high school age students in its ungraded classes?
[Schools]CRDC_UngradedHSAgeStudents_YN
9 SCH-0027b
SAT and ACT Test Participation
Students who took the SAT or ACT any time during the school year
[Student_Data]CRDC_SAT_YN
[Student_Data]CRDC_ACT_YN
10 SCH-0028, Table 1
Advanced Placement (AP)
Students who took AP exams for some AP courses taken
[Student_Data]CRDC_APExam
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Item # Data Element Description [Table]FieldName
Exam Taking
11 SCH-0028, Table 2
Advanced Placement (AP) Exam Taking
Students who took AP exams for all AP courses taken
[Student_Data]CRDC_APExam
12 SCH-0028, Table 3
Advanced Placement (AP) Exam Passing
Students who took AP courses but did not take any AP exams.
[Student_Data]CRDC_APExam
13 SCH-0029, Table 1
Advanced Placement (AP) Exam Passing
Students who passed all AP exams taken.
[Student_Data]CRDC_APExamePassed
14 SCH-0029, Table 2
Advanced Placement (AP) Exam Passing
Students who passed some AP exams taken.
[Student_Data]CRDC_APExamePassed
15 SCH-0029, Table 3
Advanced Placement (AP) Exam Passing
Students who passed no AP exams taken [Student_Data]CRDC_APExamePassed
16 SCH-0030-K
Retention of Students in Grades K
Retention of Students in Grades K. [Students]Grade_Level [ReEnrollments]Grade_Level
17 SCH-0030-1
Retention of Students in Grades 1
Retention of Students in Grades 1. [Students]Grade_Level [ReEnrollments]Grade_Level
18 SCH-0030-2
Retention of Students in Grades 2
Retention of Students in Grades 2. [Students]Grade_Level [ReEnrollments]Grade_Level
CRDC Report – Part 2 - Report Output 340
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Item # Data Element Description [Table]FieldName
19 SCH-0030-3
Retention of Students in Grades 3
Retention of Students in Grades 3. [Students]Grade_Level [ReEnrollments]Grade_Level
20 SCH-0030-4
Retention of Students in Grades 4
Retention of Students in Grades 4. [Students]Grade_Level [ReEnrollments]Grade_Level
21 SCH-0030-5
Retention of Students in Grades 5
Retention of Students in Grades 5. [Students]Grade_Level [ReEnrollments]Grade_Level
22 SCH-0030-6
Retention of Students in Grades 6
Retention of Students in Grades 6. [Students]Grade_Level [ReEnrollments]Grade_Level
23 SCH-0030-7
Retention of Students in Grades 7
Retention of Students in Grades 7. [Students]Grade_Level [ReEnrollments]Grade_Level
24 SCH-0030-8
Retention of Students in Grades 8
Retention of Students in Grades 8. [Students]Grade_Level [ReEnrollments]Grade_Level
25 SCH-0030-9
Retention of Students in Grades 9
Retention of Students in Grades 9. [Students]Grade_Level [ReEnrollments]Grade_Level
26 SCH-0030-10
Retention of Students in Grades 10
Retention of Students in Grades 10. [Students]Grade_Level [ReEnrollments]Grade_Level
27 SCH-0030-11 Retention of Students in Grades 11. [Students]Grade_Level
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Item # Data Element Description [Table]FieldName
Retention of Students in Grades 11
[ReEnrollments]Grade_Level
28 SCH-0030-12
Retention of Students in Grades 12
Retention of Students in Grades 12. [Students]Grade_Level
[ReEnrollments]Grade_Level
29 SCH-0033
Interscholastic Athletics
Identifies if the school, grades 9-12 has interscholastic athletics.
Valid values:
• Yes
• No
[Schools]CRDCInterschAthletics_YN
30 SCH-0034
Single-Sex Interscholastic Athletics Sports, Teams, Participants
Single-Sex Interscholastic Athletics Sports, Teams, and Participants
In a future release the number of participants will be calculated using information from the course and section. Currently this is a manual count and total entered on the School Info page.
[Schools]CRDC_InterschSportsM [Schools]CRDC_InterschSportsF [Schools]CRDC_InterschTeamsM [Schools]CRDC_InterschTeamsF [Schools]CRDC_InterschParticipantsM [Schools]CRDC_InterschParticipantsF
31 SCH-0032, Table 1
Preschool Suspension and Expulsion
Prekindergarten students receiving only one out-of-school suspension. Action Code is SUS and Action SubCode is OSS or OSP for Suspension.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Grade_Level [ReEnrollments]Grade_Level [Students]Gender [Students]FedEthnicity
CRDC Report – Part 2 - Report Output 342
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Item # Data Element Description [Table]FieldName
[StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
32 SCH-0032, Table 2
Preschool Suspension and Expulsion
Prekindergarten students receiving more than one out-of-school suspension. Action Code is SUS and Action SubCode is OSS or OSP for Suspension.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Grade_Level [ReEnrollments]Grade_Level [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
33 SCH-0032, Table 3
Preschool Suspension and Expulsion
Prekindergarten students expelled. Action Code is SUS and Action SubCode is EXP for Expulsion.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Grade_Level [ReEnrollments]Grade_Level [Students]Gender [Students]FedEthnicity
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Item # Data Element Description [Table]FieldName
[StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
34 SCH-0035, Table 1
Discipline of Students without Disabilities
Corporal Punishment. Action Code is CPL.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
35 SCH-0035, Table 2
Discipline of Students without Disabilities
Students receiving one or more in-school suspensions. Action Code is SUS and Subcode is ISN or ISP.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4,
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Item # Data Element Description [Table]FieldName
5, A, B, C or D are LEP.
36 SCH-0035, Table 3
Discipline of Students without Disabilities
Students receiving only one out-of-school suspension. Action Code is SUS and Subcode is OSS or OSP.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
37 SCH-0035, Table 4
Discipline of Students without Disabilities
Students receiving more than one out-of-school suspension. Action Code is SUS and Subcode is OSS or OSP.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
38 SCH-0035, Table 5
Discipline of Students without Disabilities
Expulsions with educational services. Action Code is EXP and Subcode is EXS.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type
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Item # Data Element Description [Table]FieldName
[PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
39 SCH-0035, Table 6
Discipline of Students without Disabilities
Expulsions without educational services. Action Code is EXP and Subcode is EXN.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
40 SCH-0035, Table 7
Discipline of Students without Disabilities
Expulsions under zero-tolerance policies
In a future release this will be calculated using information from the discipline record. Currently this is a manual count.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender
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Item # Data Element Description [Table]FieldName
[Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
41 SCH-0035, Table 8
Discipline of Students without Disabilities
Referral to law enforcement. Action Code of Referral to Law Enforcement (CTL).
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA.
[Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
42 SCH-0035, Table 9
Discipline of Students without Disabilities
School-related arrest. Action Code is ARR.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA.
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Item # Data Element Description [Table]FieldName
[Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
43 SCH-0036, Table 1
Discipline of Students with Disabilities
Corporal Punishment. Action Code is CPL.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
44 SCH-0036, Table 2
Discipline of Students with Disabilities
Students receiving one or more in-school suspensions. Action Code is SUS and Subcode is ISN or ISP.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
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Item # Data Element Description [Table]FieldName
[Students]SC_instrSetting is PR or PS are 504.
45 SCH-0036, Table 3
Discipline of Students with Disabilities
Students receiving only one out-of-school suspension. Action Code is SUS and Subcode is OSS or OSP.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
46 SCH-0036, Table 4
Discipline of Students with Disabilities
Students receiving more than one out-of-school suspension. Action Code is SUS and Subcode is OSS or OSP.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.
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Item # Data Element Description [Table]FieldName
[Students]SC_instrSetting is PR or PS are 504.
47 SCH-0036, Table 5
Discipline of Students with Disabilities
Expulsions with educational services. Action Code is EXP and Subcode is EXS.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
48 SCH-0036, Table 6
Discipline of Students with Disabilities
Expulsions without educational services. Action Code is EXP and Subcode is EXN.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA.
[Students]SCPEEngl_Prof of 1, 2,
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Item # Data Element Description [Table]FieldName
3, 4, 5, A, B, C or D are LEP.
[Students]SC_instrSetting is PR or PS are 504.
49 SCH-0036, Table 7
Discipline of Students with Disabilities
Expulsions under zero-tolerance policies
In a future release this will be calculated using information from the discipline record. Currently this is a manual count.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA.
[Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
50 SCH-0036, Table 8
Discipline of Students with Disabilities
Referral to law enforcement. Action Code of Referral to Law Enforcement (CTL).
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR,
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Item # Data Element Description [Table]FieldName
or SP are IDEA.
[Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
51 SCH-0036, Table 9
Discipline of Students with Disabilities
School-related arrest. Action Code is ARR.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
52 SCH-0037
Reported Allegations of Harassment or Bullying
Number of incidents of reported allegation of harassment and bullying on the basis of:
• Sex – Behavior Code of 651 and Subcode of BUG
• Race, color or national origin – Behavior Code of 651 and Subcode of BUR, BUE, or BOU
• Disability – Behavior Code of 651 and Subcode of BUD
[Incident_Behavior] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR,
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Item # Data Element Description [Table]FieldName
or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
53 SCH-0038, Table 1
Students Reported to Have Been Harassed or Bullied
Students reported to have been harassed or bullied on a basis of sex. Student is victim and Behavior Code is 651 and Subcode is BUG.
[Incident_Behavior] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA.
[Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
54 SCH-0038, Table 2
Students Reported to Have Been Harassed or Bullied
Students reported to have been harassed or bullied on a basis of race, color or national origin. Student is victim and Behavior Code is 651 and Subcode is BUR, BUE or BOU.
[Incident_Behavior] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR,
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Item # Data Element Description [Table]FieldName
or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
55 SCH-0038, Table 3
Students Reported to Have Been Harassed or Bullied
Students reported to have been harassed or bullied on the basis of disability. Student is victim and Behavior Code is 651 and Subcode is BUD.
[Incident_Behavior] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA.
[Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
56 SCH-0039, Table 1
Students Disciplined for Harassment or Bullying
Students reported to have been harassed or bullied on a basis of sex. Student is offender and Behavior Code is 651 and Subcode is BUG.
[Incident_Behavior] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR,
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Item # Data Element Description [Table]FieldName
or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
57 SCH-0039, Table 2
Students Disciplined for Harassment or Bullying
Students reported to have been harassed or bullied on a basis of race, color or national origin. Student is offender and Behavior Code is 651 and Subcode is BUR, BUE or BOU.
[Incident_Behavior] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
58 SCH-0039, Table 3
Students Disciplined for Harassment or Bullying
Students reported to have been harassed or bullied on the basis of disability. Student is offender and Behavior Code is 651 and Subcode is BUD.
[Incident_Behavior] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA.
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Item # Data Element Description [Table]FieldName
[Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
59 SCH-0040, Table 1
Non-IDEA Students Subjected to Restraint or Seclusion - Mechanical
Identifies non-IDEA students subjected to restraint (mechanical or physical) or seclusion. Action Code is Restraint (RST)and Subcode is Mechanical
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [ [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA.
[Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
60 SCH-0040, Table 2
Non-IDEA Students Subjected to Restraint or Seclusion - Physical
Non-IDEA students subjected to physical restraint. Action Code is Restraint (RST) and Subcode is Physical.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [ [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA.
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Item # Data Element Description [Table]FieldName
[Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
61 SCH-0040, Table 3
Non-IDEA Students Subjected to Restraint or Seclusion - Seclusion
Non-IDEA students subjected to seclusion. Action Code is Restraint (RST) and Subcode is Seclusion
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
62 SCH-0041, Table 1
Students with Disabilities Subjected to Restraint or Seclusion - Mechanical
Students with disabilities (IDEA) subjected to mechanical restraint. . Action Code is Restraint (RSTand Subcode is Mechanical.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA.
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Item # Data Element Description [Table]FieldName
[Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
63 SCH-0041, Table 2
Students with Disabilities Subjected to Restraint or Seclusion - Physical
Students with disabilities (IDEA) subjected to physical restraint. Action Code is Restraint (RST) and Subcode is Physical.
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
64 SCH-0041, Table 3
Students with Disabilities Subjected to Restraint or Seclusion - Seclusion
Students with disabilities (IDEA) subjected to seclusion. . Action Code is Restraint (RST) and Subcode is Seclusion
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA.
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Item # Data Element Description [Table]FieldName
[Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.
65 SCH-0042
Instances of Restraint or Seclusion
Instances of Restraint or Seclusion
• Action Code is Restraint (RSTand Subcode is Mechanical.
• Action Code is Restraint (RST) and Subcode is Physical.
• Action Code is Restraint (RST) and Subcode is Seclusion
[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SC_instrSetting is PR or PS are 504.
66 Teacher Absenteeism Note: Not reported or collected at this time.
N/A
67 School Finance Data Note: Not reported or collected at this time.
N/A
68 School Finance Data - Teachers Only
Note: Not reported or collected at this time.
N/A
69 SCH-0046
School Form Level Comments
Enter any additional school comments. [Schools]CRDC_SchoolPart2Comments
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SC Add-On Weightings Initialization Report This function is run at the beginning of each school year to set the Add On Weightings fields to No for all students.
You should run this process only once per school year.
Important: Verify that PowerSchool is set to the desired school year. Once started, this process cannot be stopped.
When the initialization process is run, all current year values for the designated students in the selected schools is set to No for Add On Weightings.
Selection Criteria Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
The process runs for students who are currently enrolled in any selected school, or enrolled at any time during the current school year. The process excludes students who have an enrollment entry with the enter date and the exit date as the same date (no shows) in the currently selected school year.
Report Input To use the Add On Weightings Initialization function, do the following:
6. On the Start Page, click System Reports. The Reports page appears.
7. Click the State tab. The State Reports page appears.
8. Click SC Add-On Weighitngs Initialization. The SC Add-On Weightings Initialization Report page appears.
9. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
10. Click Submit to start the initialization.
Field Description
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Field Description
Select Schools At the District Level:
• Select All Schools to run the extract for all schools not excluded from state reporting.
• Select Multiple Schools allows the user to use the Ctrl or SHIFT key on your keyboard to click each school you want to run the extract.
At the School Level:
• Select All Schools to run the extract for all schools not excluded from state reporting.
• Select Current School Only to run the extract just for the current school.
Run for All Schools Select Yes at the District Level if you want to run this for all schools in the LEA.
Run Now Select this option if the user wants to run the report immediately.
Schedule Select this option if the user wants to run this report on a scheduled basis. Once this option is selected the following choices are:
• Run Once
o Start Date and Start Time to run the report.
• Repeat
o Select Daily, Weekly, Monthly or Yearly for the appropriate re-occurrence for running the report.
If Daily is selected, check the Weekdays only box to limit to weekdays.
If Weekly is selected, check which weekday to run the report.
If Monthly is selected, check the month to run the report.
If Yearly is selected, select either the date or the weekday to run the report.
• Date Range – Select No End Date or a date that the re-occurrence should end.
SC Add-On Weightings Initialization Report - Report Input 361
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Report Output Each of the fields displayed in the output of the report are described below.
Position Field Description
1 School (s) Run For This lists the School or Schools the process was run for.
2 Students Processed This shows the total number of students processed.
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Miscellaneous SC Fields Initialization Report This function is run at the beginning of each school year to set the True Grade and Instructional Setting fields to blank for all students. It also sets the English Proficiency field to blank for all students unless they are already coded English Speaker I or English Speaker II.
You should run this process only once per school year.
Important: Verify that PowerSchool is set to the desired school year. Once started, this process cannot be stopped.
Selection Criteria Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
The process runs for students who are currently enrolled in any selected school, or enrolled at any time during the current school year. The process excludes students who have an enrollment entry with the enter date and the exit date as the same date (no shows) in the currently selected school year.
Report Input To use the Miscellaneous SC Fields Initialization function, do the following:
1. On the Start Page, click System Reports. The Reports page appears.
2. Click the State tab. The State Reports page appears.
3. Click Miscellaneous SC Fields Initialization. The Miscellaneous SC Fields Initialization Report page appears.
4. Enter information in all of the required fields.
Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.
5. Click Submit to start the initialization.
Field Description
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Field Description
Select Schools At the District Level:
• Select All Schools to run the extract for all schools not excluded from state reporting.
• Select Multiple Schools allows the user to use the Ctrl or SHIFT key on your keyboard to click each school you want to run the extract.
At the School Level:
• Select All Schools to run the extract for all schools not excluded from state reporting.
• Select Current School Only to run the extract just for the current school.
Run for All Schools Select Yes at the District Level if you want to run this for all schools in the LEA.
Run Now Select this option if the user wants to run the report immediately.
Schedule Select this option if the user wants to run this report on a scheduled basis. Once this option is selected the following choices are:
• Run Once
o Start Date and Start Time to run the report.
• Repeat
o Select Daily, Weekly, Monthly or Yearly for the appropriate re-occurrence for running the report.
If Daily is selected, check the Weekdays only box to limit to weekdays.
If Weekly is selected, check which weekday to run the report.
If Monthly is selected, check the month to run the report.
If Yearly is selected, select either the date or the weekday to run the report.
• Date Range – Select No End Date or a date that the re-occurrence should end.
Miscellaneous SC Fields Initialization Report - Report Input 364
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Report Output Each of the fields displayed in the output of the report are described below.
Position Field Description
1 School (s) Run For This lists the School or Schools the process was run for.
2 Students Processed This shows the total number of students processed.
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Virtual Tables Virtual tables are used to store data in the PowerSchool database outside of the standard set of PowerSchool tables. Virtual table records can be viewed by accessing one of the following tables in DDE (Direct Database Export): VirtualTablesData, VirtualTablesData2, or VirtualTablesData3. The name of the virtual table is stored in the field related_To_Table.
Viewing Virtual Table Records Use the following steps to view records for virtual tables in PowerSchool:
1. Click System on the Start page. The System Administrator page appears.
2. Click Direct Database Export. The Direct Database Export page appears.
3. Choose one of the following tables from the Current Table pop-up menu:
o VirtualTablesData
o VirtualTablesData2
o VirtualTablesData3
4. Search for the following: related_To_Table = [name of the virtual table].
5. Click Search all x records in this table.
6. Click Table View. The List Records: VirtualTablesData page appears.
7. Select a record. The Display Record: VirtualTablesData page appears.
Importing into Virtual Tables It is recommended to import a small test set of data when first importing into a virtual table. See article 11284 on PowerSource for instructions on importing into virtual tables.
The virtual tables used for South Carolina state reporting are listed below.
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Students: SC_EFA_History Virtual Table Data Element Importing: [Table]Field DDE: [Table]Field
Created By [SC_EFA_History]created_By [VirtualTablesData2]Created_By
Created On [SC_EFA_History]created_On [VirtualTablesData2]Created_On
Datetime Created [SC_EFA_History]datetime_created [VirtualTablesData2]date_time_created
Datetime Updated [SC_EFA_History]datetime_updated [VirtualTablesData2]datetime_updated
EFA Primary [SC_EFA_History]efa_primary [VirtualTablesData2]custom
EFA 2 [SC_EFA_History]efa_2 [VirtualTablesData2]custom
EFA 3 [SC_EFA_History]efa_3 [VirtualTablesData2]custom
EFA 4 [SC_EFA_History]efa_4 [VirtualTablesData2]custom
EFA 5 [SC_EFA_History]efa_5 [VirtualTablesData2]custom
EFA 6 [SC_EFA_History]efa_6 [VirtualTablesData2]custom
EFA 7 [SC_EFA_History]efa_7 [VirtualTablesData2]custom
EFA 8 [SC_EFA_History]efa_8 [VirtualTablesData2]custom
EFA 9 [SC_EFA_History]efa_9 [VirtualTablesData2]custom
EFA 10 [SC_EFA_History]efa_10 [VirtualTablesData2]custom
Last Modified [SC_EFA_History]Last_Modified [VirtualTablesData2]last_Modified
Modified By [SC_EFA_History]modif ied_By [VirtualTablesData2]modified_By
School ID Created [SC_EFA_History]school_id [VirtualTablesData2]custom
School ID Updated [SC_EFA_History]schoolid_updated [VirtualTablesData2]schoolid_updated
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Data Element Importing: [Table]Field DDE: [Table]Field
Student ID
([Students]ID value)
[SC_EFA_History]foreignKey [VirtualTablesData2]foreignKey
Start Date [SC_EFA_History]start_dt [VirtualTablesData2]custom
Stop Date [SC_EFA_History]stop_dt [VirtualTablesData2]custom
User ID [SC_EFA_History]user_defined_numeric [VirtualTablesData2]user_defined_numeric
User ID Updated [SC_EFA_History]userid_updated [VirtualTablesData2]custom
Year ID [SC_EFA_History]user_defined_integer [VirtualTablesData2]user_defined_integer
Students: SC_EIA_History Virtual Table Data Element Importing: [Table]Field DDE: [Table]Field
Created By [SC_EIA_History]created_By [VirtualTablesData2]Created_By
Created On [SC_EIA_History]created_On [VirtualTablesData2]Created_On
Datetime Created [SC_EIA_History]datetime_created [VirtualTablesData2]date_time_created
Datetime Updated [SC_EIA_History]datetime_updated [VirtualTablesData2]datetime_updated
EIA 1 [SC_EIA_History]eia_1 [VirtualTablesData2]custom
EIA 2 [SC_EIA_History]eia_2 [VirtualTablesData2]custom
EIA 3 [SC_EIA_History]eia_3 [VirtualTablesData2]custom
EIA 4 [SC_EIA_History]eia_4 [VirtualTablesData2]custom
EIA 5 [SC_EIA_History]eia_5 [VirtualTablesData2]custom
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Data Element Importing: [Table]Field DDE: [Table]Field
EIA 6 [SC_EIA_History]eia_6 [VirtualTablesData2]custom
EIA 7 [SC_EIA_History]eia_7 [VirtualTablesData2]custom
EIA 8 [SC_EIA_History]eia_8 [VirtualTablesData2]custom
EIA 9 [SC_EIA_History]eia_9 [VirtualTablesData2]custom
EIA 10 [SC_EIA_History]eia_10 [VirtualTablesData2]custom
GT Artistic Discipline [SC_EIA_History]SC_GT_Artistic_Discipline [VirtualTablesData2]custom
GT Academic Area [SC_EIA_History]SC_GT_Academic_Area [VirtualTablesData2]custom
Last Modified [SC_EIA_History]Last_Modified [VirtualTablesData2]last_Modified
Modified By [SC_EIA_History]modif ied_By [VirtualTablesData2]modified_By
School ID Created [SC_EIA_History]school_id [VirtualTablesData2]custom
School ID Updated [SC_EIA_History]schoolid_updated [VirtualTablesData2]schoolid_updated
Student ID
([Students]ID value)
[SC_EIA_History]foreignKey [VirtualTablesData2]foreignKey
Start Date [SC_EIA_History]start_dt [VirtualTablesData2]custom
Stop Date [SC_EIA_History]stop_dt [VirtualTablesData2]custom
User ID [SC_EIA_History]user_defined_numeric [VirtualTablesData2]user_defined_numeric
User ID Updated [SC_EIA_History]userid_updated [VirtualTablesData2]custom
Year ID [SC_EIA_History]user_defined_integer [VirtualTablesData2]user_defined_integer
Virtual Tables - Students: SC_EIA_History Virtual Table 369
South Carolina State Reporting Guide
Students: SC_EIA_Students_SC03 Virtual Table Data Element Importing: [Table]Field DDE: [Table]Field
EIA Code [SC_EIA_Students_SC03]eiaCode [VirtualTablesData]custom
EIA Description [SC_EIA_Students_SC03]eiaDescription [VirtualTablesData]custom
Student ID
([Students]ID value)
[SC_EIA_Students_SC03]foreignKey [VirtualTablesData]foreignKey
Student Grade [SC_EIA_Students_SC03]studentGrade [VirtualTablesData]custom
Student Name [SC_EIA_Students_SC03]studentName [VirtualTablesData]custom
Student Number [SC_EIA_Students_SC03]studentNumber [VirtualTablesData]custom
User ID [SC_EIA_Students_SC03]user_defined_numeric
[VirtualTablesData]user_defined_numeric
Current Year ID [SC_EIA_Students_SC03]user_defined_integer [VirtualTablesData]user_defined_integer
Security Group Number [SC_EIA_Students_SC03]user_defined_text [VirtualTablesData]user_defined_text
Virtual Tables - Students: SC_EIA_Students_SC03 Virtual Table 370
South Carolina State Reporting Guide
SC_Reported_Records Virtual Table This table contains a combination of student’s enrollments and EFA/EIA records that are selected to report for that collection.
Data Element Importing: [Table]Field DDE: [Table]Field
Created By [SC_Reported_Records]created_By [VirtualTablesData3]created _By
Created On [SC_Reported_Records]created_On [VirtualTablesData3]created _On
Enroll Entry [SC_Reported_Records]user_defined_date [VirtualTablesData3]user_defined_date
Enroll Exit [SC_Reported_Records]enroll_defined_date2 [VirtualTablesData3]enroll_defined_date2
Enroll Grade Level [SC_Reported_Records]user_defined_integer [VirtualTablesData3]user_defined_integer
Enroll School [SC_Reported_Records]user_defined_text [VirtualTablesData3]user_defined_text
Entry Code [SC_Reported_Records]entry_code [VirtualTablesData3]custom
Exit Code [SC_Reported_Records]exit_code [VirtualTablesData3]custom
Last Modified [SC_Reported_Records]last_Modif ied [VirtualTablesData3]last_Modified
Modified By [SC_Reported_Records]Modified_By [VirtualTablesData3]Modified_By
Record Type [SC_Reported_Records]foreignKey_alpha [VirtualTablesData3]foreignKey_alpha
Record Codes [SC_Reported_Records]record_codes [VirtualTablesData3]custom
Record ID [SC_Reported_Records]User_defined_text2 [VirtualTablesData3]User_defined_text2
Record Start [SC_Reported_Records]record_start [VirtualTablesData3]custom
Record Stop [SC_Reported_Records]record_stop [VirtualTablesData3]custom
School ID Report [SC_Reported_Records]schoolID_report [VirtualTablesData3]custom
Virtual Tables - SC_Reported_Records Virtual Table 371
South Carolina State Reporting Guide
Data Element Importing: [Table]Field DDE: [Table]Field
Student ID
([Students]ID value)
[SC_Reported_Records]foreignKey [VirtualTablesData3]foreignKey
Student Name [SC_Reported_Records]student_name [VirtualTablesData3] custom
User ID [SC_Reported_Records]user_defined_numeric [VirtualTablesData3]user_defined_numeric
Students: SC_SC04_EFA Virtual Table Data Element Importing: [Table]Field DDE: [Table]Field
Action [SC_SC04_EFA]action [VirtualTablesData]custom
Code [SC_SC04_EFA]code [VirtualTablesData]custom
Created On [SC_SC04_EFA]created_On [VirtualTablesData]created_On
Created By [SC_SC04_EFA]created_By [VirtualTablesData]created_By
Date [SC_SC04_EFA]date [VirtualTablesData]custom
Day [SC_SC04_EFA]day [VirtualTablesData]custom
Description [SC_SC04_EFA]description [VirtualTablesData]custom
EFA Class [SC_SC04_EFA]efa_class [VirtualTablesData]custom
EFA Number [SC_SC04_EFA]efa_num [VirtualTablesData]custom
Grade [SC_SC04_EFA]grade [VirtualTablesData]custom
Last Modified [SC_SC04_EFA]last_Modified [VirtualTablesData]last_Modified
Modified By [SC_SC04_EFA]modif ied_By [VirtualTablesData]modified_By
Virtual Tables - Students: SC_SC04_EFA Virtual Table 372
South Carolina State Reporting Guide
Data Element Importing: [Table]Field DDE: [Table]Field
School Number [SC_SC04_EFA]schoolID [VirtualTablesData]schoolID
Sort By [SC_SC04_EFA]sort_by [VirtualTablesData]custom
Student ID
([Students]ID value)
[SC_SC04_EFA]foreignKey [VirtualTablesData]foreignKey
Student Name [SC_SC04_EFA]stu_name [VirtualTablesData]custom
Student Number [SC_SC04_EFA]stu_num [VirtualTablesData]custom
User ID [SC_SC04_EFA]user_defined_numeric [VirtualTablesData]user_defined_numeric
Students: SC_SC07 Virtual Table Data Element Importing: [Table]Field DDE: [Table]Field
Absent [SC_SC07]absent [VirtualTablesData]custom
Average Daily Attendance for the Year-to-Date
[SC_SC07]attAvgAttCum [VirtualTablesData]custom
Average Daily Attendance for the Date Range of the Report
[SC_SC07]attAvgAttPer [VirtualTablesData]custom
Average Daily Membership for the Year-to-Date
[SC_SC07]attAvgMemCum [VirtualTablesData]custom
Average Daily Membership for the Date Range of the Report
[SC_SC07]attAvgMemPer [VirtualTablesData]custom
AU [SC_SC07]au [VirtualTablesData]custom
Virtual Tables - Students: SC_SC07 Virtual Table 373
South Carolina State Reporting Guide
Data Element Importing: [Table]Field DDE: [Table]Field
Created By [SC_SC07]created_By [VirtualTablesData]created_By
Created On [SC_SC07]created_On [VirtualTablesData]created_On
Cumulative Enrollment [SC_SC07]cum [VirtualTablesData]custom
Date [SC_SC07]date [VirtualTablesData]custom
Day Number [SC_SC07]dayNum [VirtualTablesData]custom
DD [SC_SC07]dd [VirtualTablesData]custom
Drop [SC_SC07]drp [VirtualTablesData]custom
Total of EFA Classification [SC_SC07]efaTot [VirtualTablesData]custom
EH [SC_SC07]eh [VirtualTablesData]custom
EL [SC_SC07]el [VirtualTablesData]custom
EM [SC_SC07]em [VirtualTablesData]custom
Student ID
([Students]ID value)
[SC_SC07]foreignKey [VirtualTablesData]foreignKey
Grade Level [SC_SC07]grade_level [VirtualTablesData]custom
HH [SC_SC07]hh [VirtualTablesData]custom
HO [SC_SC07]ho [VirtualTablesData]custom
HS [SC_SC07]hs [VirtualTablesData]custom
K [SC_SC07]k [VirtualTablesData]custom
Last Modified [SC_SC07]last_Modified [VirtualTablesData]last_Modified
LD [SC_SC07ld [VirtualTablesData]custom
Virtual Tables - Students: SC_SC07 Virtual Table 374
South Carolina State Reporting Guide
Data Element Importing: [Table]Field DDE: [Table]Field
Modified By [SC_SC07]modif ied_By [VirtualTablesData]modified_By
New [SC_SC07]new [VirtualTablesData]custom
OH [SC_SC07]oh [VirtualTablesData]custom
OHI [SC_SC07]ohi [VirtualTablesData]custom
P [SC_SC07]p [VirtualTablesData]custom
PMD [SC_SC07]pmd [VirtualTablesData]custom
Present [SC_SC07]present [VirtualTablesData]custom
Row Number [SC_SC07]rowNum [VirtualTablesData]custom
School Number [SC_SC07]schoolID [VirtualTablesData]schoolID
Sort By [SC_SC07]sort_by [VirtualTablesData]custom
SP [SC_SC07]sp [VirtualTablesData]custom
TBI [SC_SC07]tbi [VirtualTablesData]custom
TM [SC_SC07]tm [VirtualTablesData]custom
Total Attendance [SC_SC07]total_attendance [VirtualTablesData]custom
User ID [SC_SC07]user_defined_numeric [VirtualTablesData]user_defined_numeric
V1 [SC_SC07]v1 [VirtualTablesData]custom
V2 [SC_SC07]v2 [VirtualTablesData]custom
V3 [SC_SC07]v3 [VirtualTablesData]custom
VH [SC_SC07]vh [VirtualTablesData]custom
Virtual Tables - Students: SC_SC07 Virtual Table 375
South Carolina State Reporting Guide
Students: SC_SC07_Error Log Virtual Table Data Element Importing: [Table]Field DDE: [Table]Field
Created On [SC_SC07_Error_Log]created_On [VirtualTablesData]custom
School ID [SC_SC07_Error_Log]schoolid [VirtualTablesData]schoolID
Absence Date [SC_SC07_Error_Log]user_defined_date [VirtualTablesData]custom
Created On [SC_SC07_Error_Log]created_On [VirtualTablesData]custom
Error Message [SC_SC07_Error_Log]ErrorMessage [VirtualTablesData]custom
School Number [SC_SC07_Error_Log]user_defined_text [VirtualTablesData]user_defined_text
Student ID
([Students]ID value)
[SC_SC07_Error_Log]iser_defined_integer [VirtualTablesData]user_defined_integer
User ID [SC_SC07_Error_Log]user_defined_numeric [VirtualTablesData]user_defined_numeric
Students: SC_SC08_EFA Virtual Table Data Element Importing: [Table]Field DDE: [Table]Field
Classification 1 [SC_SC08_EFA]clsf1 [VirtualTablesData]custom
Classification 2 [SC_SC08_EFA]clsf2 [VirtualTablesData]custom
Classification 3 [SC_SC08_EFA]clsf3 [VirtualTablesData]custom
Classification 4 [SC_SC08_EFA]clsf4 [VirtualTablesData]custom
Created On [SC_SC08_EFA]created_On [VirtualTablesData]created_On
Virtual Tables - Students: SC_SC07_Error Log Virtual Table 376
South Carolina State Reporting Guide
Data Element Importing: [Table]Field DDE: [Table]Field
Date 1 [SC_SC08_EFA]date1 [VirtualTablesData]custom
Date 2 [SC_SC08_EFA]date2 [VirtualTablesData]custom
Date 3 [SC_SC08_EFA]date3 [VirtualTablesData]custom
Date 4 [SC_SC08_EFA]date4 [VirtualTablesData]custom
Duration 1 [SC_SC08_EFA]dur1 [VirtualTablesData]custom
Duration 2 [SC_SC08_EFA]dur2 [VirtualTablesData]custom
Duration 3 [SC_SC08_EFA]dur3 [VirtualTablesData]custom
Duration 4 [SC_SC08_EFA]dur4 [VirtualTablesData]custom
Student ID
([Students]ID value)
[SC_SC08_EFA]foreignKey [VirtualTablesData]foreignKey
Grade 1 [SC_SC08_EFA]grade1 [VirtualTablesData]custom
Grade 2 [SC_SC08_EFA]grade2 [VirtualTablesData]custom
Grade 3 [SC_SC08_EFA]grade3 [VirtualTablesData]custom
Grade 4 [SC_SC08_EFA]grade4 [VirtualTablesData]custom
Grade Level [SC_SC08_EFA]grade_lvl [VirtualTablesData]custom
Homeroom Teacher [SC_SC08_EFA]hmrm_teacher [VirtualTablesData]custom
School Number
([Schools]School_Number value)
[SC_SC08_EFA]user_defined_text [VirtualTablesData]user_defined_text
Sequence [SC_SC08_EFA]sequence [VirtualTablesData]custom
Virtual Tables - Students: SC_SC08_EFA Virtual Table 377
South Carolina State Reporting Guide
Data Element Importing: [Table]Field DDE: [Table]Field
Sort By [SC_SC08_EFA]sort_by [VirtualTablesData]custom
Student ID [SC_SC08_EFA]user_defined_numeric [VirtualTablesData]user_defined_numeric
Student Number [SC_SC08_EFA]stu_id [VirtualTablesData]custom
Student Name [SC_SC08_EFA]stu_name [VirtualTablesData]custom
User ID [SC_SC08_EFA]user_defined_numeric [VirtualTablesData]user_defined_numeric
Virtual Tables - Students: SC_SC08_EFA Virtual Table 378
South Carolina State Reporting Guide
Students: SC_Verification_Error_Log Virtual Table Data Element Importing: [Table]Field DDE: [Table]Field
Created On [SC_Verification_Error_Log]created_On [VirtualTablesData]created_On
Date Processed [SC_Verification_Error_Log]date_processed [VirtualTablesData]custom
Day Number [SC_Verification_Error_Log]day_number [VirtualTablesData]custom
Errors [SC_Verification_Error_Log]errors [VirtualTablesData]custom
Extract Key [SC_Verification_Error_Log]extract_key [VirtualTablesData]custom
School Number
([Schools]School_Number value)
[SC_Verification_Error_Log]user_defined_text [VirtualTablesData]user_defined_text
Student ID
([Students]ID value)
[SC_Verification_Error_Log]foreignKey [VirtualTablesData]foreignKey
Virtual Tables - Students: SC_Verification_Error_Log Virtual Table 379
South Carolina State Reporting Guide
Students: SC_Verification_Log Virtual Table Data Element Importing: [Table]Field DDE: [Table]Field
Created On [SC_Verification_Log]created_On [VirtualTablesData]created_On
Day Number [SC_Verification_Log]day_number [VirtualTablesData]day_number
Extract Key [SC_Verification_Log]extract_key [VirtualTablesData]extract_key
Student ID
([Students]ID value)
[SC_Verification_Log]foreignKey [VirtualTablesData]foreignKey
Report ID [SC_Verification_Log]report_id [VirtualTablesData]report_id
School Number
([Schools]School_Number value)
[SC_Verification_Log]user_defined_numeric [VirtualTablesData]user_defined_numeric
Status Date [SC_Verification_Log]status_date [VirtualTablesData]status_date
Status Time [SC_Verification_Log]status_time [VirtualTablesData]status_time
Ver Status [SC_Verification_Log]ver_status [VirtualTablesData]ver_status
Virtual Tables - Students: SC_Verification_Log Virtual Table 380
South Carolina State Reporting Guide
Appendix The following tables contain details on the values saved into fields in PowerSchool. The tables specify the code element and the description for each code element.
1st Language Spoken and Home Language Choose the code identifying the first language spoken for the student or the home language for the student.
Code Description Stored Values in PowerSchool
Blank English Blank
ARB ARB - Arabic ARB
CMB CMB - Cambodian CMB
CNT CNT - Cantonese CNT
FRN FRN - French FRN
GJR GJR - Gujarati GJR
GRM GRM - German GRM
HMN HMN - Hmong HMN
HND HND - Hindi HND
JPN JPN - Japanese JPN
KRN KRN - Korean KRN
MND MND - Mandarin MND
Appendix - 1st Language Spoken and Home Language 381
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
OTH OTH - Other OTH
PRT PRT - Portuguese PRT
RSN RSN - Russian RSN
SPN SPN - Spanish SPN
TGL TGL - Tagalog TGL
VTN VTN - Vietnamese VTN
Appendix - 1st Language Spoken and Home Language 382
South Carolina State Reporting Guide
504 Plan Choose the code identifying the 504 plan in which the student participates.
Code Description Stored Values in PowerSchool
Blank Default Blank
BH Breathing BH
CFO Caring for Oneself CFO
ET Eating ET
HR Hearing HR
IWO Interacting with Others IWO
LN Learning LN
LT Lifting LT
PMT Performing Manual Tasks PMT
SE Seeing SE
SK Speaking SK
THK Thinking THK
WK Walking WK
WOK Working WOK
Appendix - 504 Plan 383
South Carolina State Reporting Guide
Award Earned Choose the code identifying the award earned by the student.
Code Description Stored Values in PowerSchool
Blank Default Blank
J Academic Honors J
Award Ordered Choose the code identifying the award ordered for the student.
Code Description Stored Values in PowerSchool
Blank Default Blank
I Academic Honors I
Appendix - Award Earned 384
South Carolina State Reporting Guide
Career Assessment 1, 2, 3 Choose the code that identifies the career assessment test the student took. You can enter up to three tests.
Code Description Stored Values in PowerSchool
Blank Default Blank
1 COIN/SCOIS Self-Assessment Survey 1
2 Holland Self-Directed Search (SDS) 2
3 Kuder Career Search with Person Match 3
4 ASVAB 4
5 Discover 5
7 Strong Interest Inventory 7
8 Myers-Briggs Type Indicator (MBTI) 8
9 EXPLORE 9
10 PLAN 10
11 Work Keys 11
12 Kuder Skills Assessment 12
13 Super’s Work Values Inventory 13
15 CAPS 15
16 COPS 16
Appendix - Career Assessment 1, 2, 3 385
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
17 COPES 17
18 Other 18
CATE Placement Code Choose the code that identifies the student’s placement after completing the CATE course.
Code Description Stored Values in PowerSchool
Blank Default Up to 5 characters; blank
A Employed, Related A
B Employed, Unrelated B
C Continuing Education or Postsecondary Education C
D Military D
E Unemployed or Not Seeking Employment E
F Not Available for Placement (Status Unknown, Deceased, Incarcerated, or Medical Disability)
F
G Still in High School G
Appendix - CATE Placement Code 386
South Carolina State Reporting Guide
Certification 1 – Certification 10 Choose up to three codes identifying certifications that the student earned.
Code Description Stored Values in PowerSchool
Blank Default Up to 2 characters; blank
01 CompTIA A+ 01
02 Academy of Information Technology 02
03 ARI - Industry Competency Exams (ICE) 03
05 ASE - Auto Collision Repair 05
06 ASE - Auto Technology 06
07 AWS 07
08 Academy of Finance 08
09 Academy of Hospitality and Tourism 09
10 Electronics Technician 10
12 Certified Nurse Aide 12
14 Cisco Certified Network Associate 14
15 Emergency Medical Technician 15
17 EPA Section 608 17
18 First Responder 18
Appendix - Certification 1 – Certification 10 387
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
19 IC 3 19
24 National Health Care Foundation Skill Standards 24
25 NCCER – A/C Refrigeration Technology 25
26 NCCER – Carpentry 26
27 NCCER – Electricity 27
28 NCCER – Mechatronics 28
29 NCCER – Masonry 29
30 NCCER – Plumbing 30
31 NCCER – Welding Technology 31
32 CompTIA Network+ 32
33 NIMS 33
34 Outdoor Power Equipment 34
35 Pharmacy Technician 35
37 ProStart 37
39 South Carolina Cosmetology License 39
40 American Red Cross-Babysitting 40
43 Certified Front Desk Supervisor 43
44 First Aid/CPR/AED 44
Appendix - Certification 1 – Certification 10 388
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
45 CompTIA DHTI+ 45
46 HVAC Excellence 46
47 Oracle 47
49 ServSafe® Food Handler 49
51 Electrocardiographic (EKG) Technician 51
52 Phlebotomist 52
54 ADDA - Certified Apprentice Drafter 54
55 S. C. Nail Technician License 55
56 NCCER – Core 56
57 Sports Safety Training 57
58 NCCER – NCCT National Construction Career Test 58
59 South Carolina Early Childhood Credential 59
60 Cisco Certified Entry Networking Technician 60
63 OSHA 63
64 Certified Associate in Project Management (CAPM) 64
65 ACE-Adobe Certified Expert 65
66 Board Field Family and Consumer Sciences Assessments/Certification
66
Appendix - Certification 1 – Certification 10 389
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
67 Early Childhood Education Assessments/Certification 67
68 Personal and Family Finance Assessments/Certification 68
69 Culinary Arts Assessments/Certification 69
70 Education Fundamentals Assessments/Certification 70
71 Family and Community Services Assessments/Certification 71
72 Fashion, Textiles, and Apparel Assessments/Certification 72
73 Interior Design Fundamentals Assessments/Certification 73
74 Nutrition Certification Assessments/Certification 74
75 Housing and Furnishing Assessments/Certification 75
76 Food Science Fundamentals Assessments/Certification 76
77 S/P2 – Auto Collision Repair 77
78 S/P2 – Auto Technology 78
79 Certified Paid Feeding Assistant 79
80 ACA – Visual Communication with Adobe Photoshop 80
81 ACA – Web Communication with Adobe Dreamweaver 81
82 ACA – Rich Media Communication with Adobe Flash 82
83 ACA – Video Communication with Adobe Premiere Pro 83
84 Microsoft Technology Associate (MTA) Certification 84
Appendix - Certification 1 – Certification 10 390
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
85 Microsoft Digital Literacy Certification 85
86 Microsoft Office Specialist Office 2010 – Word 2010 86
87 Microsoft Office Specialist Office 2010 – Word 2010 Expert 87
88 Microsoft Office Specialist Office 2010 – Excel 2010 88
89 Microsoft Office Specialist Office 2010 – Excel 2010 Expert 89
90 Microsoft Office Specialist Office 2010 – PowerPoint 2010 90
91 Microsoft Office Specialist Office 2010 – Outlook 2010 91
92 Microsoft Office Specialist Office 2010 – Access 2010 92
93 Microsoft Office Specialist Office 2007/Vista – Word 2007 93
94 Microsoft Office Specialist Office 2007/Vista – Word 2007 Expert
94
95 Microsoft Office Specialist Office 2007/Vista – Excel 2007 95
96 Microsoft Office Specialist Office 2007/Vista – Excel 2007 Expert
96
97 Microsoft Office Specialist Office 2007/Vista – PowerPoint 2007
97
98 Microsoft Office Specialist Office 2007/Vista – Outlook 2007 98
99 Microsoft Office Specialist Office 2007/Vista – Access 2007 99
A0 Microsoft Office Specialist Office 2003/XP/2000 – Word 2003 A0
Appendix - Certification 1 – Certification 10 391
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
A1 Microsoft Office Specialist Office 2003/XP/2000 – Word 2003 Expert
A1
A2 Microsoft Office Specialist Office 2003/XP/2000 – Excel 2003 A2
A3 Microsoft Office Specialist Office 2003/XP/2000 – Excel 2003 Expert
A3
A4 Microsoft Office Specialist Office 2003/XP/2000 – PowerPoint 2003
A4
A5 Microsoft Office Specialist Office 2003/XP/2000 – Access 2003
A5
A6 Microsoft Office Specialist Office 2003/XP/2000 – Outlook 2003
A6
A7 CompTIA Strata IT Fundamentals A7
A8 Secondary Culinary Graduate A8
A9 Certified Junior Culinarian A9
A10 WISE – Financial Literacy Certification Program (FLCP) A10
A11 ETC Certification Course A11
A12 PrintED®-GAERF® A12
A13 Teen Babysitting Class A13
A14 Skills, Tasks, and Results Training (START) Certification A14
A15 ServSafe® Manager A15
Appendix - Certification 1 – Certification 10 392
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
A16 Family Caregiving Certification A16
A17 ParaPro Assessment A17
A18 TestOut PC Pro Certification A18
A19 TestOut Network Pro Certification A19
A20 CompTIA Green IT Certification A20
A21 Certified Network Computer Technician – CNCT A21
A22 Certified Network Systems Technician – CNST A22
A23 Computer Service Technician Certificate (CST) A23
A24 Wireless Network Technician Certification (WNT) A24
A25 EPA Auto Body Regulation Training Certification A25
A26 South Carolina Barber License A26
A27 South Carolina Hair Braider Registration A27
A28 South Carolina Esthetician A28
A29 Emergency Telecommunicator Certification A29
A30 Financial Literacy A30
A31 Digital Literacy A31
A32 MOS: Microsoft Office Word 2013 A32
A33 MOS: Microsoft Office Excel 2013 A33
Appendix - Certification 1 – Certification 10 393
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
A34 MOS: Microsoft Office PowerPoint 2013 A34
A35 MOS: Microsoft Office Outlook 2013 A35
A36 MOS: Microsoft Office Access 2013 A36
A37 MOS: Microsoft Office SharePoint 2013 A37
A38 MOS: Microsoft Office OneNote 2013 A38
A39 Adobe Certified Associate–Print & Digital Media Publication with Adobe InDesign
A39
A40 Adobe Certified Associate - Graphic Design & Illustration with Adobe Illustrator
A40
A41 TestOut Security Pro Certification A41
A42 South Carolina Master Hair Care License A42
A43 ACF Retail Commercial Baking Assessment A43
A44 CSWA- SolidWorks Associate Certification A44
A45 RCA-Basic Principles for Construction A45
A46 RCA-Electrical Principles A46
A47 RCA-House Wiring A47
A48 RCA-Electrical Wiring A48
A49 Cooking and Baking Exam A49
A50 Heads Up: Concussion in Youth Sports A50
Appendix - Certification 1 – Certification 10 394
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
A51 Paid Feeding Assistants A51
A52 CompTIA Security+ Certification A52
A53 Systems Security Certified Practitioner - SSCP from (ISC)²® A53
A54 Autodesk User Certification for Maya A54
Appendix - Certification 1 – Certification 10 395
South Carolina State Reporting Guide
CIP Code Choose the CIP code that identifies the CATE course in which this student is enrolled.
Code Description Stored Values in PowerSchool
Blank Default Up to 6 characters
010205 Agricultural Mechanics and Technology 010205
010601 Horticulture 010601
011101 Plant & Animal Systems 011101
030101 Environmental & Natural Resources Management 030101
090903 Marketing Communications 090903
100299 Media Technology 100299
100301 Graphic Communications 100301
110201 Programming & Software Development 110201
110801 Web and Digital Communication 110801
110901 Networking Systems 110901
120401 Cosmetology 120401
120402 Barberi/Master Hair Care 120402
120409 Esthetics 120409
120410 Nail Technology 120410
Appendix - CIP Code 396
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
130101 Introduction to Teaching 130101
131210 Early Childhood Education 131210
140101 Pre-Engineering (Project Lead The Way) 140101
140301 Biosystems Engineering Technology 14031
150404 Mechatronics Integrated Technologies 150404
151202 Information Support & Services 151202
151301 Architecture/Mechanical Design 151301
190101 Family & Consumer Sciences 190101
190501 Food Science & Dietetics 190501
260102 Biomedical Sciences (Project Lead The Way) 260102
310505 Sports Medicine 310505
430107 Law Enforcement Services 430107
430203 Emergency & Fire Management Services 430203
460000 Building Construction Cluster 460000
460101 Masonry 460101
460201 Carpentry 460201
460301 Electricity 460301
460503 Plumbing 460503
Appendix - CIP Code 397
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
470101 Electronics Technology 470101
470201 HVAC Technology 470201
470603 Automotive Collision Repair Technology 470603
470604 Automotive Technology 470604
470605 Diesel Engine Technology 470605
470606 Power Equipment Technology 470606
480501 Metal Fabrication 480501
480503 Machine Technology 480503
480508 Welding Technology 480508
480703 Cabinetmaking 480703
500402 Digital Art & Design 500402
500407 Fashion Design & Apparel Construction 500407
500408 Interior Design 500408
510000 Health Science 510000
511600 Practical Nursing 511600
510999 EMS 510999
520201 General Management 520201
520204 Operations Management 520204
Appendix - CIP Code 398
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
520301 Accounting 520301
520401 Administrative Services 520401
520801 Academy of Finance 520801
520803 Banking Services 520803
520804 Business Finance 520804
520807 Investments and Securities 520807
520904 Hospitality Management & Operations 520904
520905 Culinary Arts 520905
521001 Human Resources Management 521001
521206 Business Information Management 521206
521401 Marketing Management 521401
521402 Marketing Research 521402
521701 Insurance 521701
521802 Merchandising 521802
521804 Professional Sales 521804
Appendix - CIP Code 399
South Carolina State Reporting Guide
Class Curriculum Choose the code that identifies the early childhood curriculum used in the class the student attended.
Code Description Stored Values in PowerSchool
Blank Default Blank
01 High/Scope 01
02 Montessori 02
04 Creative Curriculum 04
05 Other 05
Appendix - Class Curriculum 400
South Carolina State Reporting Guide
Class Type Choose the code that identifies the type of early childhood class in which this student was enrolled.
Code Description Stored Values in PowerSchool
Blank Default Blank
DSF District Full-day DSF
DSH District Half-day DSH
HSF Head Start Facility Full-day HSF
HSH Head Start Facility Half-day HSH
Appendix - Class Type 401
South Carolina State Reporting Guide
Completion Year Choose the code that identifies the CATE Completion Year.
Code Description Stored Values in PowerSchool
Blank Default Blank
FA11 Fall 2011 FA11
SP12 Spring 2012 SP12
FA12 Fall 2012 FA12
SP13 Spring 2013 SP13
FA13 Fall 2013 FA13
SP14 Spring 2014 SP14
FA14 Fall 2014 FA14
SP15 Spring 2015 SP15
FA15 Fall 2015 FA15
SP16 Spring 2016 SP16
FA16 Fall 2016 FA16
SP17 Spring 2017 SP17
FA17 Fall2017 FA17
SP18 Spring 2018 SP18
Appendix - Completion Year 402
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
FA18 Fall 2018 FA18
SP19 Spring 2019 SP19
Appendix - Completion Year 403
South Carolina State Reporting Guide
CRDC-Specific Virtual Table
School Virtual Table Name Description Part
1 or 2
Form Item
CRDCFinalGradeStoreCodes Collects final grade store code on a per term per school basis, to determine whether a class type was passed. For example, select the year long term 2012-2013 and enter the store code that is considered the final grade for all year long classes. Then select the Semester One term and enter the store code that is considered the final grade for all semester one only classes. Repeat for any terms that are considered final grades.
2 SCH-25/SCH-0026
Appendix - CRDC-Specific Virtual Table 404
South Carolina State Reporting Guide
Credit Type These are the state-approved credit types for Courses.
Code Description Grade Levels Stored Values in PowerSchool
Blank Default N/A Blank
A English/Language Arts 9-12, possibly 8 A
C Mathematics 9-12, possibly 8 B
E Science 9-12 E
ES Elementary School K-5 ES
H US History & Constitution 9-12 H
HS High School 9-12 HS
J Economics 9-12 J
K US Government 9-12 K
L Other Social Studies 9-12 L
MS Middle School 6-8 MS
P Physical Ed or Jr ROTC 9-12 P
R Computer Science – Keyboard 9-12, possibly 7, 8 R
T Foreign Language or CATE 9-12, possibly 7, 8 T
X Electives 9-12 X
Appendix - Credit Type 405
South Carolina State Reporting Guide
Comp Health Choose the code that identifies the student’s completion level for the health education requirement.
Code Description Stored Values in PowerSchool
Blank Default Blank
01 Yes, requirement met 01
02 Yes, except for written exempt 02
03 Yes, integrated units 03
04 Integrated units, exempt 04
05 No, requirement not met 05
Appendix - Comp Health 406
South Carolina State Reporting Guide
Custom Materials Choose the code that identifies the custom material the student requires for instruction in the following subjects:
• Writing
• ELA
• Math
• Science
• Social Studies
Code Description Stored Values in PowerSchool
Blank Default Blank
0 Not needed 0
1 Large Print 1
2 Loose Leaf 2
3 Deaf/Hard of hearing 3
4 Braille 4
Appendix - Custom Materials 407
South Carolina State Reporting Guide
Diploma Earned Choose the code that identifies the diploma earned by the student.
Code Description Stored Values in PowerSchool
Blank Default Blank
F Standard Diploma F
H State Certificate (read only) H
N District non-diploma document N
X Did not meet requirements to graduate X
Diploma Ordered Choose the code that identifies the type of diploma ordered for the student.
Code Description Stored Values in PowerSchool
Blank Default Blank
F State of SC Diploma F
Appendix - Diploma Earned 408
South Carolina State Reporting Guide
Diploma Ordered Num
Choose the number of the diploma ordered for the student.
Code Description Stored Values in PowerSchool
Blank Default Blank
01 Order 1 01
02 Order 2 02
03 Order 3 03
04 Order 4 04
05 Order 5 05
06 Order 6 06
07 Order 7 07
08 Order 8 08
09 Order 9 09
10 Order 10 10
11 Order 11 11
12 Order 12 12
13 Order 13 13
14 Order 14 14
15 Order 15 15
Appendix - Diploma Ordered 409
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
16 Order 16 16
17 Order 17 17
18 Order 18 18
19 Order 19 19
20 Order 20 20
Diploma Type (for Transcript) Choose the code that identifies the diploma type that will be used for creating the student transcript.
Code Description Stored Values in PowerSchool
Blank (blank) – Regular Blank
SE SE – Special Ed SE
504 504 – 504 Plan 504
Appendix - Diploma Type (for Transcript) 410
South Carolina State Reporting Guide
District Race Codes The following district race categories must be defined at the district level.
Code Description Federal Category Stored Values in PowerSchool
I American Indian or Alaska Native American Indian or Alaska Native
I
A Asian Asian A
B Black or African American Black or African American B
P Native Hawaiian or Other Pacific Islander Native Hawaiian or Other Pacific Islander
P
W White White W
Appendix - District Race Codes 411
South Carolina State Reporting Guide
Drop Out Reason Code Choose the code that identifies the reason the student is considered a drop out.
Code Description Stored Values in PowerSchool
Blank Default Blank
20 20 - Status Unknown 20
23 23 - Transfer to Adult Ed 23
26 26 - Pregnancy 26
27 27 - Proprietary/Trade School - No Educ. Prog 27
29 29 - Pursue Job 29
30 30 - Military Service - No Educ. Program 30
32 32 - Adult Correctional Facility-No Educ Prog 32
33 33 - Expelled / Did Not Return 33
37 37 - Poor Attendance 37
38 38 - Because of Age 38
39 39 - To get Married 39
40 40 - Low or Failing Grades 40
41 41 - Emancipated by Courts 41
42 42 - Suspended / Did Not Return 42
Appendix - Drop Out Reason Code 412
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
43 43 - Hospital - No Educ. Program 43
44 44 - Rehabilitative Facility - No Educ. Prog. 44
Appendix - Drop Out Reason Code 413
South Carolina State Reporting Guide
Early Childhood Placement Choose the code that identifies the student’s classroom during early childhood education.
Code Description Stored Values in PowerSchool
Blank Default Blank
3 Classroom for 3-year-olds 3
4 Classroom for 4-year-olds 4
5 Classroom for 5-year-olds 5
M Multiage Classroom M
Appendix - Early Childhood Placement 414
South Carolina State Reporting Guide
Ed Level Mom/Female Guardian Choose the code that identifies the education level of the student’s mother or female guardian.
Code Description Stored Values in PowerSchool
Blank None Blank
A Associate Degree A
B Bachelor’s Degree B
G GED G
H High School Degree H
M Master’s Degree M
N No HS Diploma N
P PhD P
Appendix - Ed Level Mom/Female Guardian 415
South Carolina State Reporting Guide
EFA Classification Codes Choose the EFA classification codes that apply to each student.
Default Description
K Kindergarten
P Primary
EL Elementary
HS High School
AU Autism
EM Mental Disabi-Mild
EH Emotional Disability
HH Deaf/Hard Hearing
HO Homebound
LD Spfc Learning Disabi
OH Orthopedic Impair
SP Speech/Lang Impair
TM Mental Disabi-Mod
VH Visual Impairment
VOC Vocational
Appendix - EFA Classification Codes 416
South Carolina State Reporting Guide
Default Description
*OHI Other Health Impair
*TBI Traumatic Brain Inj
*PMD Mental Disabi — Severe
*DD Developmental Delay
Appendix - EFA Classification Codes 417
South Carolina State Reporting Guide
EIA Codes Choose the EIA codes that apply to each student.
Code Description SubCodes
EC3 3 year Olds
EC4 4 Year Olds
Appendix - EIA Codes 418
South Carolina State Reporting Guide
English Proficiency Choose the code that identifies the student’s English proficiency.
Code Description Stored Values in PowerSchool
Blank None Blank
1 1 - Pre-functional 1
2 2 - Beginner 2
3 3 - Intermediate 3
4 4 – Advanced 4
5 5 – Initially Proficient 5
6 6 – 1st Year Exited 6
7 7 – Second Year Exited (+) 7
8 8 – English Speaker I 8
9 9 – English Speaker II 9
A A – Pre-functional Waiver A
B B – Beginner Waiver B
C C – Intermediate Waiver C
D D – Advanced Waiver D
Appendix - English Proficiency 419
South Carolina State Reporting Guide
Entry Codes The following entry codes must be defined at the district level.
Code Description
E Student is eligible for state funding.
EEI Student is not eligible for state funding.
Ethnicity (Reporting) Codes The following ethnicity codes must be defined at the district level.
Code Description Stored Values in PowerSchool
A Asian A
B Black or African American B
H Hispanic/Latino H
I American Indian or Alaska Native I
M Two or More Races M
P Native Hawaiian or Other Pacific Islander P
W White W
Exceptions Choose the exception code that identifies the reason a student did not receive a diploma.
Appendix - Entry Codes 420
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
Blank Default Blank
I IEP [non-diploma] I
W Withdrawn W
Exit Codes The following exit codes must be defined for the district.
Code Description
GC Grade Change
NS No Show
P Promoted
R Retained
W10 Transfer/In-District
W20 Withdrawn/Unknown Status
W21 Graduated
W22 Transfer/Out of District
W23 Transfer/Adult Education
W24 Moved Out of District/School Unknown
W25 Withdrawn/Home Schooled
Appendix - Exit Codes 421
South Carolina State Reporting Guide
Code Description
W26 Withdrawn/Health or Pregnancy
W27 Withdrawn/Tech School
W28 Withdrawn/4-Year College
W29 Withdrawn/Work
W30 Withdrawn/Military
W31 Withdrawn/Juvenile Corrections
W32 Withdrawn/Adult Corrections
W33 Withdrawn/Expulsion
W34 Withdrawn/Charter School
W35 Deceased
W36 Dropout
W37 Re-enrolled Next School Year
Family Literacy Services Choose the code that identifies the family members that received Family Literacy Services.
Code Description Stored Values in PowerSchool
Blank Default Blank
B Both Parents B
Appendix - Family Literacy Services 422
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
F Father F
G Guardian [or Grandparent] G
M Mother M
N None N
Family Literacy Years Choose the code that identifies the number of years the family has received Family Literacy Services.
Code Description Stored Values in PowerSchool
Blank Default Blank
1 Under 1 year 1
2 1-2 years 2
3 2-3 years 3
4 3-4 years 4
Federal Race Categories The following federal race categories must be defined at the district level.
Code Description Stored Values in PowerSchool
I American Indian or Alaska Native I
Appendix - Family Literacy Years 423
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
A Asian A
B Black or African American B
P Native Hawaiian or Other Pacific Islander P
W White W
Choose the code that identifies the level of First Step funding the student received.
Foster Home Choose the Foster Home code status for students.
Code Description Stored Values in PowerSchool
Blank Default Blank
Y Yes Y
Appendix - Foster Home 424
South Carolina State Reporting Guide
G & T Qualified Choose the gifted and talented qualified code if applicable for students or staff.
Code Description Stored Values in PowerSchool
Blank No (default) Blank
GTA G & T Academic A
GTR G & T Artistic R
Both GTA & GTR B
Appendix - G & T Qualified 425
South Carolina State Reporting Guide
Generation Codes Choose the generation code if applicable for students or staff.
Code Description Stored Values in PowerSchool
None Default Blank
II II - II II
III III - III III
IV IV – IV IV
Jr. Jr. – Jr. Jr.
Sr. Sr. – Sr. Sr.
V V – V V
VI VI – VI VI.
Appendix - Generation Codes 426
South Carolina State Reporting Guide
Grades Choose the lowest and highest grades from the following options for each school in the district.
PowerSchool Code State Code Description
-1 PK Pre Kindergarten
0 00 Kindergarten
1 01 Grade 1
2 02 Grade 2
3 03 Grade 3
4 04 Grade 4
5 05 Grade 5
6 06 Grade 6
7 07 Grade 7
8 08 Grade 8
9 09 Grade 9
10 10 Grade 10
11 11 Grade 11
12 12 Grade 12
Appendix - Grades 427
South Carolina State Reporting Guide
High Achieving Choose the code that identifies the student’s High Achieving status.
Code Description Stored Values in PowerSchool
Blank Default Blank
GTA G & T Academic GTA
GTR G & T Artisitc GTR
AP Advanced Placement AP
IB International Baccalaureate IB
GTA Academic G&T E – ELA
M - Math
B – Both ELA and Math
I – Interdisciplinary
O – Other Area
GTR Artistic G&T V – Visual
D - Dance
R – Drama
M – Music
O – Other Area
HSAP Materials Choose the code that identifies the HSAP material the student requires for instruction.
Appendix - High Achieving 428
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
Blank Default Blank
0 Will Not Take HSAP 0
1 ELA and Math 1
2 ELA Only 2
3 Math Only 3
4 Not Take HSAP/IEP 4
HSAP Performance Level ELA and Math Scores Choose the code that identifies the performanc level for the student on the appropriate assessment.
Code Description Stored Values in PowerSchool
Blank Default Blank
1 Not Met 1
2 Met 2
3 Proficient 3
4 Proficient 4
Immunization Status – Hepatitis B Ped and Hepatitis B Adult Choose the immunization status code for the student’s overall status and for the individual vaccines.
Appendix - HSAP Performance Level ELA and Math Scores 429
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
None No Record None
Complete Completed Immunization Complete
1dose One Dose` 1dose
Appendix - Immunization Status – Hepatitis B Ped and Hepatitis B Adult 430
South Carolina State Reporting Guide
Immunization Status – Overall, DTP, Td, OPV, IPV, Measles and Mumps Choose the immunization status code for the student’s overall status and for the individual vaccines.
Code Description Stored Values in PowerSchool
None No Record None
Complete Completed Immunization Complete
Incomplete Incomplete Immunizations Incomplete
Medical Medical Exemption Medical
Religious Religious Exemption Religious
Philosophical Personal Exemption Philosophical
Immunization Status – Varicella and Hx of Varicella Choose the immunization status code for the student’s overall status and for the individual vaccines.
Code Description Stored Values in PowerSchool
None No Record None
Received Has received the vaccine Received
History Has Disease History History
Appendix - Immunization Status – Overall, DTP, Td, OPV, IPV, Measles and Mumps 431
South Carolina State Reporting Guide
Incident Management: Action Codes and Subcodes The following codes must be defined at the district level. They are imported using the South Carolina-Discipline Codes and Subcodes process from District Setup > District Information.
Code Description Stored Values in PowerSchool
Subcode Subcode Description
Stored Values in PowerSchool
ALP Alternative Placement^ ALP
ARR Arrested^ ARR
BEH Behavioral Contract/Plan^
BEH
BSS Bus Suspension^ BSS ATD Alternate Transportation (District)^
ATD
ATP Alternate Transportation (Parent/Guardian)^
ATP
NAT No Alternate Transportation^
NAT
CTL Call to Law Enforcement^ CTL
CON Confiscated^
CTP Call to Parents^ CTP
Appendix - Incident Management: Action Codes and Subcodes 432
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
Subcode Subcode Description
Stored Values in PowerSchool
COM Community Service/Work Detail̂
COM
CNF Conference^ CNF CFS Student^ CFS
CFP Parent^ CFP
CFB Conference with Both^
CFB
CFM Multidisciplinary^ CFM
CPL Corporal Punishment^ CPL CPD Administered by District/School̂
CPD
CPP Administered by Parent
CPP
COA Court Ordered Attendance^
COA
DET Detention^ DET DSW After School̂ DSW
DST Saturday^ DST
DLC Lunch^ DLC
DRE Recess^ DRE
DOT Other^ DOT
Appendix - Incident Management: Action Codes and Subcodes 433
South Carolina State Reporting Guide
EXP Expulsion^ EXP EXN No Services Provided^ EXN
EXS Services Provided^ EXS
TRU2 Family Court Referral̂ TRU2
HRG Hearing^ HRG HAD Administrative^ HAD
HEX Expulsion^ HEX
HMD Manifestation Determination^
HMD
HMV Home Visit^ HMV
IAE IDEA IAES^ IAE HRO Hearing Officer^ HRO
UNR Unilateral Removal̂ UNR
TRU1 Intervention Plan^ TRU1
JUV Juvenile Court^ JUV
LTP Letter to Parent^ LTP
PMT Payment for Damages^ PMT
PRB Probation^ PRB
REX Recommended for Expulsion^
REX
ALT Referred to Alternative Program^
ALT
Appendix - Incident Management: Action Codes and Subcodes 434
South Carolina State Reporting Guide
REF Referral̂ REF RFC School Counselor^ RFC
RFE Adult Education^ RFE
RFD DSS^ RFD
RFM Mental Health^ RFM
RFA Administration^ RFA
RFP County Alcohol Program^
RFP
REM DO NOT USE - Removed from Class at Teacher Request^
REM
RST Restraint^ RST RSM Mechanical̂ RSM
RSP Physical̂ RSP
RSS Seclusion^ RSS
SUS Suspension^ SUS ISN In-School (No Services Provided)^
ISN
ISP In-School (Services Provided)^
ISP
OSS Out of School (No Services Provided)^
OSS
OSP Out of School (Services Provided)^
OSP
SUX Pending Expulsion^ SUX
Appendix - Incident Management: Action Codes and Subcodes 435
South Carolina State Reporting Guide
SPC Pending Parent Conference^
SPC
CCS Concurrent Suspension^
CCS
TMP DO NOT USE – Temporary Removal from class^
TMP
TRN Transfer^ TRN
TRU3 Violation of Court Order^ TRU3
WRN Warning^ WRN
WPV Withdrawal of Privileges^ WPV WPD Driving^ WPD
WPP Parking^ WPP
WPA Activities^ WPA
WPC Computer^ WPC
Appendix - Incident Management: Action Codes and Subcodes 436
South Carolina State Reporting Guide
Incident Management: Behavior Codes and Subcodes The following codes must be defined at the district level. They are imported using the South Carolina-Discipline Codes and Subcodes process from District Setup > District Information.
Code Description Stored Values in PowerSchool
Subcode Subcode Description
Stored Values in PowerSchool
001 001 Aiding Others^ 001
002 002 Other Offenses (Minor)^
002
003 003 Bite/Pinch/Spit^ 003
004 004 Contraband^ 004
005 005 Detention Violation^ 005
006 006 Dishonesty^ 006
007 007 Disrupting Class^ 007
008 DO NOT USE - 008 Drug Violation^
008
009 009 Fighting^ 009
010 010 Fireworks^ 010
011 011 Forgery^ 011
Appendix - Incident Management: Behavior Codes and Subcodes 437
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
Subcode Subcode Description
Stored Values in PowerSchool
012 012 Harassment^ 012 HSR Due to Race of Victim^
HSR
HSD Due to Disability of Victim^
HSD
HSG Due to Gender of Victim^
HSG
HSE Due to Religion of Victim^
HSE
HSU Other or Unknown^ HSU
013 013 Sexual Harassment^ 013
014 014 Hit/Kick/Push^ 014
015 015 Inappropriate Affection^
015
016 016 Inappropriate Language^
016
017 017 Inappropriate Behavior^
017
018 018 Inappropriate Materials^
018
019 019 Indecent Exposure^ 019
Appendix - Incident Management: Behavior Codes and Subcodes 438
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
Subcode Subcode Description
Stored Values in PowerSchool
020 020 Major Disruption^ 020
021 021 No Form Return^ 021
022 022 Inappropriate Physical Contact^
022
023 023 Property Misuse^ 023
024 024 Running^ 024
025 025 Sex Violation^ 025
027 027 Threat^ 027
028 028 Throwing Objects^ 028
029 029 Urination^ 029
030 030 Violation of Class Rules^
030
150 150 Cutting School̂ 150
151 151 Truant^ 151
152 152 Habitual Truant^ 152
153 153 Chronic Truant^ 153
160 160 Cutting Class^ 160
170 170 Cutting Activity^ 170
Appendix - Incident Management: Behavior Codes and Subcodes 439
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
Subcode Subcode Description
Stored Values in PowerSchool
180 180 Tardy^ 180
190 190 Cheating^ 190
200 200 Off Limits^ 200
210 210 Profanity^ 210
220 220 Computer Violation^ 220
230 230 Tobacco Violation^ 230
240 240 Loitering^ 240
250 250 Gang Activity^ 250
260 260 Bomb Threat^ 260
270 270 Refusal to Obey/Defiant^
270
271 271 Failure to comply with Disc Action^
271 FCS Comm Serv/Work Detail̂
FCS
FDE Dention^ FDE
FIS In-School Suspension^
FIS
FTR Other^ FTR
275 275 Failure to Complete Work^
275
Appendix - Incident Management: Behavior Codes and Subcodes 440
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
Subcode Subcode Description
Stored Values in PowerSchool
280 280 Dress Code Violation^
280
290 290 Obscene Gesture^ 290
300 300 Parking Violation^ 300
305 305 Driving Violation^ 305
310 310 Leaving School̂ 310
320 320 Leaving Class^ 320
330 330 Phone Violation^ 330
340 340 Bus Violation^ 340
350 350 Fire Alarm^ 350
360 360 ID Violation^ 360
370 370 Littering^ 370
380 380 Probation Violation^ 380
390 390 Unauthorized Device^
390
400 400 Excessive Noise^ 400
405 405 Horseplay^ 405
Appendix - Incident Management: Behavior Codes and Subcodes 441
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
Subcode Subcode Description
Stored Values in PowerSchool
407 407 Confrontation/Altercation^
407
410 410 Hall Pass Violation^ 410
420 420 Disrespect^ 420
430 430 Contract Violation^ 430
500 500 Arson^ 500
510 510 Assault, Aggravated ̂ 510
520 520 Assault, Simple^ 520
530 530 Bribery^ 530
540 540 Burglary^ 540
550 550 Counterfeit/Forgery^ 550
560 560 Disturb School̂ 560
570 570 Drug Distribution^ 570
575 575 Drug Usage^ 575
580 580 Drug Possession^ 580
590 590 Embezzlement^ 590
600 600 Extortion^ 600
Appendix - Incident Management: Behavior Codes and Subcodes 442
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
Subcode Subcode Description
Stored Values in PowerSchool
610 610 Forced Sex Offense^ 610
620 620 Fraud^ 620
630 630 Gambling^ 630
640 640 Homicide^ 640
650 650 Intimidation^ 650
651 651 Bullying^ 651 BUR Due to Race of Victim^
BUR
BUD Due to Disability of Victim^
BUD
BUG Due to Gender of Victim^
BUG
BUE Due to Religion of Victim^
BUE
BOU Other/Unknown^ BOU
652 652 Cyberbullying^ 652
660 660 Kidnapping/Abduction^
660
670 670 Larceny/Theft^ 670
680 680 Alcohol/Liquor Law Violation^
680
Appendix - Incident Management: Behavior Codes and Subcodes 443
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
Subcode Subcode Description
Stored Values in PowerSchool
690 690 Non-Forced Sex Offense^
690
700 700 Other Offenses (Serious)^
700
710 710 Pornography^ 710
720 720 Prostitution^ 720
730 730 Robbery^ 730
740 740 Stolen Property^ 740
750 750 Trespassing^ 750
760 760 Vandalism^ 760
770 770 Vehicle Theft^ 770
789 789 Weapon (Specify Object)^
789
Appendix - Incident Management: Behavior Codes and Subcodes 444
South Carolina State Reporting Guide
Incident Management: Duration Codes and Subcodes The following codes must be defined at the district level. They are imported using the South Carolina-Discipline Codes and Subcodes process from District Setup > District Information.
Code
Description Stored Values in PowerSchool
Subcode Subcode Description
Stored Values in PowerSchool
Duration Day Value
HRS Hours (Less than a day)^
HRS 1HR 1 hour^ 1HR 0.14
2HR 2 hours^ 2HR 0.29
3HR 3 hours^ 3HR 0.43
4HR 4 hours^ 4HR 0.57
5HR 5 hours^ 5HR 0.71
6HR 6 hours^ 6HR 0.86
7HR 7 hours^ 7HR 1.00
8HR 8 hours^ 8HR 1.14
9HR 9 hours^ 9HR 1.29
1DY 1 Day^ 1DY 1
15D 1.5 Days^ 15D 1.5
20D 2 Days^ 20D 2
25D 2.5 Days^ 25D 2.5
Appendix - Incident Management: Duration Codes and Subcodes 445
South Carolina State Reporting Guide
Code
Description Stored Values in PowerSchool
Subcode Subcode Description
Stored Values in PowerSchool
Duration Day Value
30D 3 Days^ 30D 3
35D 3.5 Days^ 35D 3.5
40D 4 Days^ 40D 4
45D 4.5 Days^ 45D 4.5
50D 5 Days^ 50D 5
55D 5.5 Days^ 55D 5.5
60D 6 Days^ 60D 6
65D 6.5 Days^ 65D 6.5
70D 7 Days^ 70D 7
75D 7.5 Days^ 75D 7.5
80D 8 Days^ 80D 8
85D 8.5 Days^ 85D 8.5
90D 9 Days^ 90D 9
95D 9.5 Days^ 95D 9.5
10D 10 Days^ 10D 10
10M More than 10 Days^ 10M 11
Appendix - Incident Management: Duration Codes and Subcodes 446
South Carolina State Reporting Guide
Code
Description Stored Values in PowerSchool
Subcode Subcode Description
Stored Values in PowerSchool
Duration Day Value
RMY Remainder of School Year (Modified Expulsion)^
RMY 12
RMS Remainder of Semester (Modified Expulsion)^
RMS 12
FEX Full Expulsion^ FEX 13
Appendix - Incident Management: Duration Codes and Subcodes 447
South Carolina State Reporting Guide
Incident Management: Location Subcodes The following codes must be defined at the district level. They are imported using the South Carolina-Discipline Codes and Subcodes process from District Setup > District Information.
Code Description Stored Values in PowerSchool
BUS BUS - Bus^ BUS
CAF CAF - Cafeteria^ CAF
CLS CLS - Classroom^ CLS
GYM GYM - Gym^ GYM
HAL HAL - Hall̂ HALL
MDC MDC - Media Center^ MDC
RRM RMM - Rest Room^ RRM
OFF OFF - Off School Property^ OFF
SCF SCF - School Function^ SCF
YRD YRD - Yard/Playground^ YRD
PKG PKG – Parking Lot^ PKG
ADO ADO – Administrative Area/Office^ ADO
Appendix - Incident Management: Location Subcodes 448
South Carolina State Reporting Guide
Incident Management: Object Codes and Subcodes The following codes must be defined at the district level. They are imported using the South Carolina-Discipline Codes and Subcodes process from District Setup > District Information.
Code Description Stored Values in PowerSchool
Subcode Subcode Description
Stored Values in PowerSchool
WEA Weapons^ WEA 780 780 - Other Weapons^
780
781 781 – Handguns^ 781
782 782 - Rifles/Shotguns^
782
783 783 – Other Firearms^
783
784 784 – Knife Blade > 2 inches (State)^
784
785 785 – Knife Blade > 2.5 inches (Federal)^
785
786 786 – Knife Blade less than 2 inches
786
OBJ Misc Objects (detail in comment)^
OBJ
Appendix - Incident Management: Object Codes and Subcodes 449
South Carolina State Reporting Guide
Incident Management: Participant Attribute Codes and Subcodes The following codes must be defined at the district level. They are imported using the South Carolina-Discipline Codes and Subcodes process from District Setup > District Information.
Code Description Stored Values in PowerSchool
Subcode Subcode Description
Stored Values in PowerSchool
EMP District/School Employee^
EMP
LAW Law Enforcement Officer^ LAW
NON Non District/School Employee^
NON
PAR Parent/Guardian^ PAR
PHI Physical Injury^ PHI MIN Minor Physical Injury^ MIN
MOD Moderate Physical Injury^
MOD
SER Serious Physical Injury^
SER
PSM Possible Motivation^ PSM AAD Avoid adult(s) AAD
APR Avoid peer(s) APR
ATA Avoid tasks/activities^
ATA
DNK Do Not Know^ DNK
Appendix - Incident Management: Participant Attribute Codes and Subcodes 450
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
Subcode Subcode Description
Stored Values in PowerSchool
MAA Obtain adult attention^
MAA
MOB Obtain items/activities^
MOB
MPA Obtain peer attention^
MPA
MOT Other^ MOT
STU Student^ STU As subcodes for Student, each district needs to manually enter each school in the district as a subcode. Example:
• Subcode: Apple Grove High School̂
• Short Description: AGHS
• Full Desciprtion: Apple Grove High School
• State Detail Report Code: 001 (School Number which is stored value in PowerSchool)
• Select State Reportable checkbox.
• Select Allow Comment checkbox .
• Select Make this Comment Mandatory checkbox.
Appendix - Incident Management: Participant Attribute Codes and Subcodes 451
South Carolina State Reporting Guide
Incident Management: Time Codes and Subcodes The following codes must be defined at the district level. They are imported using the South Carolina-Discipline Codes and Subcodes process from District Setup > District Information.
Code Description Stored Values in PowerSchool
Subcode Subcode Description
Stored Values in PowerSchool
DSH During School Hours^ DSH ACL ACL-After Class^ ACL
BBB BBB – Bus^ BBB
BCL BCL-Before Class^ BCL
BWC BWC-Between Classes^ BWC
DCL DCL-During Class^ DCL
DSA DSA-School Sponsored Activity^ DSA
LUN LUN-Lunch^ LUN
OUT Outside School Hours^ OUT ONA ONA-NonSchool Sponsored Activity^
ONA
OSA OSA-School Sponsored Activity^
OSA
Appendix - Incident Management: Time Codes and Subcodes 452
South Carolina State Reporting Guide
Income Range Choose the code that identifies the income range of the student’s parents or legal guardians.
Code Description Stored Values in PowerSchool
Blank Default Blank
1 0-10,000 1
2 10,001-20,000 2
3 20,001-30,000 3
4 30,001-40,000 4
5 40,001-50,000 5
6 50,001-60,000 6
7 60,001 or Above 7
Instructional Setting Choose the code that identifies the student’s instructional setting.
Code Description Stored Values in PowerSchool
Blank (blank) – Regular Blank
SE SE – Special Ed SE
504 504 – 504 Plan 504
Appendix - Income Range 453
South Carolina State Reporting Guide
Kindergarten-Previous Program Choose the code that identifies the program the student attended prior to kindergarten.
Code Description Stored Values in PowerSchool
Blank Default Blank
Hd Head Start Hd
N None N
NA Not in 5 yr Kdrgtn NA
O O – Other O
Prv Private Prv
St State St
Unk Unknown Unk
Appendix - Kindergarten-Previous Program 454
South Carolina State Reporting Guide
LEP Online Administration Choose the code that identifies the source of the student’s LEP Online Administration
Code Description Stored Values in PowerSchool
0 Not needed 0
1 Large Print 1
2 Loose leaf 2
4 Braille 4
LEP Writing Oral Online Administration Choose the code that identifies the source of the student’s LEP Online Administration
Code Description Stored Values in PowerSchool
0 Not needed 0
1 Oral Script 1
Appendix - LEP Online Administration 455
South Carolina State Reporting Guide
Medical Care Source Choose the code that identifies the source of the student’s medical care.
Code Description Stored Values in PowerSchool
Blank Default Blank
C Free Health Clinic C
E Emergency Room E
F Family Physician F
O Other O
Appendix - Medical Care Source 456
South Carolina State Reporting Guide
Ninth Grade Code Choose the code that identifies the year the student completed ninth grade for the first time.
Code Description Stored Values in PowerSchool
Blank Default Blank
01 2000-2001 01
02 2001-2002 02
03 2002-2003 03
04 2003-2004 04
05 2004-2005 05
06 2005-2006 06
07 2006-2007 07
08 2007-2008 08
09 2008-2009 09
10 2009-2010 10
11 2010-2011 11
12 2011-2012 12
13 2012-2013 13
14 2013-2014 14
Appendix - Ninth Grade Code 457
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
15 2014-2015 15
16 2015-2016 16
17 2016-2017 17
18 2017-2018 18
19 2018-2019 19
20 2019-2020 20
Appendix - Ninth Grade Code 458
South Carolina State Reporting Guide
No-Show Reason Choose the code that identifies the reason the student was no-showed.
Code Description Stored Values in PowerSchool
Blank Default Blank
N10 N10 - Transfer/In-District N10
N11 N11 - Transfer/Out-of-District N11
N12 N12 - Transfer/Out-of-State N12
N13 N13 - Transfer/Adult Ed-GED N13
N14 N14 - Transfer/Adult Ed-Diploma N14
N15 N15 - Transfer/Adult Ed-Other N15
N16 N16 - Early Graduate N16
N17 N17 - Home Schooled N17
N18 N18 - Foreign Exchange N18
N19 N19 - Retained at Previous School N19
N20 N20 - Deceased N20
Appendix - No-Show Reason 459
South Carolina State Reporting Guide
Oral/Signed Administration Choose the code that identifies the oral administration the student requires for the following subjects:
• Writing
• ELA
• Math
• Science
• Social Studies
Code Description Stored Values in PowerSchool
Blank Default Blank
0 Not needed 0
1 Oral/Signed Administration Script 1
2 Audio CD/CD-ROM 2
3 ASL DVD 3
4 PSE DVD 4
Appendix - Oral/Signed Administration 460
South Carolina State Reporting Guide
Other Support Provided to You by Employer 1, 2, 3 Choose the code that identifies other support provided by employer.
Code Description Stored Values in PowerSchool
Blank Default Blank
1 Motivational speaker 1
2 Monetary support 2
3 Equipment contributions 3
4 Teacher training 4
5 Other 5
Appendix - Other Support Provided to You by Employer 1, 2, 3 461
South Carolina State Reporting Guide
Parents’ Military Status Choose the code that identifies the student’s parents’ military status.
Code Description Stored Values in PowerSchool
Blank (blank) Neither Parent nor Guardian is serving in any military service
Blank
01 01 - A Parent or Guardian is serving in the National Guard but is not deployed
01
02 02 - A Parent or Guardian is serving in the Reserves but is not deployed
02
03 03 - A Parent or Guardian is serving in the National Guard and is currently deployed
03
04 04 - A Parent or Guardian is serving in the Reserves and is currently deployed
04
05 05 - A Parent or Guardian is serving in the military on active duty member but is not deployed
05
06 06 - A Parent or Guardian is serving in the military on active duty and is currently deployed
06
07 07 - The student's Parent or Guardian died while on active duty within the last year
07
Appendix - Parents’ Military Status 462
South Carolina State Reporting Guide
PE Compliance Choose the code that identifies the student’s compliance level for the physical education requirement.
Code Description Stored Values in PowerSchool
Blank Default Blank
01 Yes, Personal Wellness / Lifetime Fitness 01
02 No, 1 Sem of Personal Wellness 02
03 No, 1 Sem of Lifetime Fitness 03
04 No, Neither Received 04
05 No, ROTC Equivalent 05
06 No, Medical or Religious Exemption 06
07 No, Adaptive Physical Education 07
08 No, IEP Exemption 08
Appendix - PE Compliance 463
South Carolina State Reporting Guide
Primary Night Time Residence Choose the code that identifies the student’s primary night time residence.
Code Description Stored Values in PowerSchool
Blank Default Blank
S S-Shelters, transitional housing, awaiting foster care S
D D-Doubled-up means sharing the housing of other persons (friends, relatives) due to economic hardship, loss of housing or other reasons such as domestic violence
D
U U-Unsheltered (e.g.: cars, parks, campgrounds, temporary trailers including FEMA trailers, or abandoned buildings)/Substandard
U
H H-Hotels/Motels H
Appendix - Primary Night Time Residence 464
South Carolina State Reporting Guide
Prior Child Care Choose the code that identifies the child care the student received in early childhood.
Code Description Stored Values in PowerSchool
Blank Default Blank
C Free Health Clinic C
F Family Child Care Center F
H Head Start H
M Home w/ Family Member M
N Home w/ Non-Family Member N
Program Type Indicated on Request For Record Choose the code that identifies the Program Type indicated on the request for records.
Code Description Stored Values in PowerSchool
Blank Select One Blank
D Diploma D
N Non-Diploma/GED N
O None O
Appendix - Prior Child Care 465
South Carolina State Reporting Guide
Qualified At-Risk Choose the code that identifies why this student qualifies as an at-risk student.
Code Description Stored Values in PowerSchool
Blank Default Blank
C Classroom Space C
D DIAL Score D
L Lack of full-day service L
P Personnel P
T Transportation T
O Other O
Appendix - Qualified At-Risk 466
South Carolina State Reporting Guide
Relationship Codes for Contacts and Emergency Contacts Choose the code that identifies the relationship of the contact to the student.
Code Description Stored Values in PowerSchool
Blank Default Blank
Mother Mother Mother
Father Father Father
Step-Mother Step-Mother Step-Mother
Step-Father Step-Father Step-Father
Foster Mother Foster Mother Foster Mother
Foster Father Foster Father Foster Father
Guardian Guardian Guardian
Other Other Other
Neighbor Neighbor Neighbor
Babysitter Babysitter Babysitter
Sister Sister Sister
Brother Brother Brother
Grandfather Grandfather Grandfather
Grandmother Grandmother Grandmother
Appendix - Relationship Codes for Contacts and Emergency Contacts 467
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
AM Day Care Provider
AM Day Care Provider AM Day Care Provider
PM Day Care Provider
PM Day Care Provider PM Day Care Provider
Spouse Spouse Spouse
Parole Officer Parole Officer Parole Officer
Request Exclusion Indicator Choose the code that identifies the diploma earned by the student.
Code Description Stored Values in PowerSchool
Blank Default Blank
N No N
Y Yes Y
Appendix - Request Exclusion Indicator 468
South Carolina State Reporting Guide
Retained Reason Choose the code that identifies the reason the student was retained.
Code Description Stored Values in PowerSchool
Blank Default Blank
01 Poor grades 01
02 Low test score 02
03 Teacher judgment 03
04 Poor grades & Low test score 04
05 Poor grades & Teacher judgment 05
06 Low test score & Teacher judgment 06
07 Poor grades & Low test scores & Teacher 07
O Other O
SCPASS Performance Level ELA and Math Scores Choose the code that identifies the performanc level for the student on the appropriate assessment.
Code Description Stored Values in PowerSchool
Blank Default Blank
1 Not Met 1
Appendix - Retained Reason 469
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
2 Met 2
3 Exemplary 3
Scholarship Ordered Choose the code that identifies the scholarship ordered for the student.
Code Description Stored Values in PowerSchool
Blank Default Blank
K Life K
L Palmetto Fellows L
M Life & Palmetto Fellows M
School Type Select the code that identifies the type of school the student is transferring to.
Code Description Stored Values in PowerSchool
Blank Select One Blank
P Public P
R Private R
H Home H
Appendix - Scholarship Ordered 470
South Carolina State Reporting Guide
Source Select the source transfer out and emigration information.
Code Description Stored Values in PowerSchool
Blank Select One Blank
P Parent P
O Other O
Appendix - Source 471
South Carolina State Reporting Guide
South Carolina EFA History Page Cross-Reference Table The South Carolina Student EFA History page (Start Page > Student Selection > South Carolina State Information > EFA/EIA Classification > EFA History) is used to track changes to the EFA classifications assigned to a student on the EFA Code Entry page.
To track changes to a student’s EFA classifications:
1. Change a student’s EFA classification or add a new EFA classification. The Effective Date field displays.
2. Enter the Effective Date, and then click Submit. A Stop Date that is one day less than the Effective Start Date is added to the student’s previous EFA Classification record, and the new EFA classification record becomes effective for that student.
An EFA History table displays at the bottom of the EFA Code Entry page. Use this table to view the student’s EFA classification history. The history records are sequenced in ascending order, with the first history record at the top of the table.
If a student’s EFA classification is modified, there is a history record that shows the historical values in effect at the time the change was implemented. Current values are displayed on the EFA Code Entry tab. Previous values are displayed in the EFA History table and on the EFA History tab.
To edit EFA historical data, click the Edit link. Use this option to correct data errors or to delete the record.
• To update historical data, modify the fields and click Submit.
• To delete historical data, click the Delete button. The history record is removed.
The following cross-reference table shows the fields on the EFA Code Entry page for which a history record is created on the EFA History page (History tab).
State Field Data Element Page History Field
Start Date [SC_EFA_History]start_date Start Page > Student Selection > South Carolina State Information > EFA/EIA Classification > EFA Code Entry
[SC_EFA_History]start_date
Appendix - South Carolina EFA History Page Cross-Reference Table 472
South Carolina State Reporting Guide
State Field Data Element Page History Field
EFA Primary [SC_EFA_History]efa_primary
Start Page > Student Selection > South Carolina State Information > EFA/EIA Classification > EFA Code Entry
[SC_EFA_History]efa_primary
EFA 2 – EFA 10 [SC_EFA_History]efa_2
[SC_EFA_History]efa_3
[SC_EFA_History]efa_4
[SC_EFA_History]efa_5
[SC_EFA_History]efa_6
[SC_EFA_History]efa_7
[SC_EFA_History]efa_8
[SC_EFA_History]efa_9
[SC_EFA_History]efa_10
Start Page > Student Selection > South Carolina State Information > EFA/EIA Classification > EFA Code Entry
[SC_EFA_History]efa_2
[SC_EFA_History]efa_3
[SC_EFA_History]efa_4
[SC_EFA_History]efa_5
[SC_EFA_History]efa_6
[SC_EFA_History]efa_7
[SC_EFA_History]efa_8
[SC_EFA_History]efa_9
[SC_EFA_History]efa_10
Appendix - South Carolina EFA History Page Cross-Reference Table 473
South Carolina State Reporting Guide
South Carolina EIA History Page Cross-Reference Table The South Carolina Student EIA History page (Start Page > Student Selection > South Carolina State Information > EFA/EIA Classification > EIA History) is used to track changes to the EIA codes assigned to a student on the EIA Code Entry page. These history records are tracked by entering an Effective Date when the student data is updated.
To track changes to a student’s EIA classifications:
1. Change a student’s EIA codes or add a new EIA code. The Effective Date field displays.
2. Enter the Effective Date, and then click Submit. A Stop Date that is one day less than the Effective Start Date is added to the student’s previous EIA code record and the new EIA code record becomes effective for that student.
An EIA History table displays at the bottom of the EIA Code Entry page. Use this table to view the student’s EIA code history. The history records are sequenced in ascending order, with the oldest history record at the top of the table.
If a student’s EIA record is modified, there is a history record that shows the historical values in effect at the time the change was implemented. Current values will display on the EIA Code Entry tab. Previous values will display in the EIA History table and on the EIA History tab.
On the EIA History table, you can edit EIA historical data. Use the Edit link to correct data errors or to delete the record.
• To update historical data, modify the fields and click Submit.
• To delete historical data, click the Delete button. The history record is removed.
The following cross-reference table shows the fields on the EIA Code Entry page for which a history record is created on the EIA History page (History tab).
State Field Data Element Page History Field
Start Date [SC_EIA_History]start_date Start Page > Student Selection > South Carolina State Information > EIA/EIA Classification > EIA Code Entry
[SC_EIA_History]start_date
Appendix - South Carolina EIA History Page Cross-Reference Table 474
South Carolina State Reporting Guide
State Field Data Element Page History Field
EIA 1 – EIA 10 [SC_EIA_History]eia_1
[SC_EIA_History]eia_2
[SC_EIA_History]eia_3
[SC_EIA_History]eia_4
[SC_EIA_History]eia_5
[SC_EIA_History]eia_6
[SC_EIA_History]eia_7
[SC_EIA_History]eia_8
[SC_EIA_History]eia_9
[SC_EIA_History]eia_10
Start Page > Student Selection > South Carolina State Information > EIA/EIA Classification > EIA Code Entry
[SC_EIA_History]eia_1
[SC_EIA_History]eia_2
[SC_EIA_History]eia_3
[SC_EIA_History]eia_4
[SC_EIA_History]eia_5
[SC_EIA_History]eia_6
[SC_EIA_History]eia_7
[SC_EIA_History]eia_8
[SC_EIA_History]eia_9
[SC_EIA_History]eia_10
Appendix - South Carolina EIA History Page Cross-Reference Table 475
South Carolina State Reporting Guide
South Carolina – In-District Transfers and Students Who Graduate Early In PowerSchool, when a student transfers to another school in the same district, the first school can no longer view the student’s records. However, the users at the new school are able to view all of the EFA and EIA records for the student for the selected school year, including those records created for the student while that student was enrolled in the first school.
A student is assigned to the Graduated Students School if that student graduates early and the user follows the recommended PowerSchool guidelines for early graduates. You must grant access to the Graduated Students School to the users that can view and modify these records.
Use one of the following options to correct an error in a student’s EFA or EIA records that correlates to the time period when the student was enrolled in the first school:
• Users at the school to which the student transferred can modify the EFA and EIA records.
Important: The SCDE Office of Finance has selected this option as the designated method that South Carolina public schools must use to correct EFA and EIA errors that correlate to the time period when the student was enrolled in another school in the district. The first school must supply the proper documentation to the second school to support the data corrections. The school to which the student transferred does not have the authorization to make corrections to EFA/EIA data for the time period that the student was enrolled in the first school without written documentation.
• Users at the first school may modify the student data at the second school if given proper access.
• Users at the District Office may modify the student data at any school, if given proper access.
Appendix - South Carolina – In-District Transfers and Students Who Graduate Early 476
South Carolina State Reporting Guide
South Carolina EFA/EIA Codes and Compatibilities You can use the EFA/EIA Setup option on the State Reports page (Start Page > Reports > State Reports) to look up the following information:
• Valid EFA and EIA codes
• Valid EFA and EIA codes for each grade level
• EIA code classifications and the “Not Tally If” rules that dictate how the number of students with each EIA code are calculated on the Cumulative Class Report and Extract
• EIA and EFA compatibility rules that list which EIA codes can be assigned to other EIA codes
This information is presented on four tabs on the EFA/EIA Setup page (Start Page > Reports > State Reports > EFA-EIA Setup):
• EFA Codes/Grades
• EIA Classification
• EIA Codes/Grades
• EIA/EIA Compatibility
The EFA/EIA tables are for viewing only; you cannot change this information or add new information through the PowerSchool user interface. These pages are custom pages maintained by the SCDE.
The layout of each table follows.
Appendix - South Carolina EFA/EIA Codes and Compatibilities 477
South Carolina State Reporting Guide
EFA Codes/Grades Table (Version Date: 07/01/2014) The EFA Codes/Grades table lists the valid EFA codes for each grade level, showing how the EFA Code Entry page and the EFA History page are validated.
EFA View Grade
Ln Code Description Order PK 0 1 2 3 4 5 6 7 8 9 10 11 12
1 K Kindergarten 10 X
2 P Primary 20 X X X
3 EL Elementary 30 X X X X X
4 HS High School 40 X X X X
5 AU Autism 50 X X X X X X X X X X X X X
6 EM Mental Disabi-Mild 60 X X X X X X X X X X X X X
7 EH Emotional Disability 70 X X X X X X X X X X X X X
8 HH Deaf/Hard Hearing 80 X X X X X X X X X X X X X X
9 HO Homebound 90 X X X X X X X X X X X X X
10 LD Spfc Learning Disabi 100 X X X X X X X X X X X X X
11 OH Orthopedic Impair 110 X X X X X X X X X X X X X
12 SP Speech/Lang. Impair 120 X X X X X X X X X X X X X
13 TM Mental Disabi-Mod 130 X X X X X X X X X X X X X
14 VH Visual Impairment 140 X X X X X X X X X X X X X X
Appendix - South Carolina EFA/EIA Codes and Compatibilities 478
South Carolina State Reporting Guide
EFA View Grade
Ln Code Description Order PK 0 1 2 3 4 5 6 7 8 9 10 11 12
15 VOC Vocational (Gr9-12) 150 X X X X
16 *OHI Other Health Impair 195 X X X X X X X X X X X X X
17 *TBI Traumatic Brain Inj 196 X X X X X X X X X X X X X
18 *PMD Mental Disabi-Severe 197 X X X X X X X X X X X X X
19 *DD Developmental Delay 198 X X X X X X X X X X X X X
EIA Codes/Grades (Version Date: 07/01/2014) The EIA Codes/Grades table lists the valid EIA codes for each grade level, showing how the EIA Code Entry page and the EIA History page are validated.
EIA EIA View Grade
Ln Code Description Class Order PK 0 1 2 3 4 5 6 7 8 9 10 11 12
1 EC3 3 Year Olds EC 260 X
2 EC4 4 Year Olds EC 270 X
Appendix - South Carolina EFA/EIA Codes and Compatibilities 479
South Carolina State Reporting Guide
Special Equipment Required Choose the code that identifies the special equipment required by the student for transportation.
Code Description Stored Values in PowerSchool
Blank Default Blank
01 Aide 01
02 Car seat 02
03 Lifts 03
04 Nurse 04
05 Oxygen bottle and bracket 05
06 Oxygen tank brackets 06
07 Ramps 07
08 Safety seats 08
09 Safety harnesses 09
10 Seatbelts 10
11 Service animals 11
12 Special or adapted buses 12
13 Other 13
Appendix - Special Equipment Required 480
South Carolina State Reporting Guide
Special Needs Info Choose the code that identifies the special needs of the student.
Code Description Stored Values in PowerSchool
Blank Default Blank
E Emotional Disability E
L Learning Disability L
O Other O
P Physical Disability P
S Speech Disability S
Special Programs - Required The following codes must be defined at the district level.
Name Qualifies as a special education program
Include in Quick Lookup
21ST01-21st Century 1st Year in Pgm
1ST02-21st Century 2nd Year in Pgm
21ST03-21st Century 3rd Year in Pgm
21ST04-21st Century 4th Year in Pgm
Appendix - Special Needs Info 481
South Carolina State Reporting Guide
Name Qualifies as a special education program
Include in Quick Lookup
21ST05-21st Century 5th Year or More in Pgm
ALTPES-Alternative Pgm – Elementary School
ALTPHS-Alternative Pgm – High School
ALTPMS-Alternative Pgm – Middle School
CDEP01-CDEPP Pgm Current Yr
CRED07-Credit Recovery Pgm 7th Grade
CRED08-Credit Recovery Pgm 8th Grade
CRED09-Credit Recovery Pgm 9th Grade
CRED10-Credit Recovery Pgm 10th Grade
CRED11-Credit Recovery Pgm 11th Grade
CRED12-Credit Recovery Pgm 12th Grade
ELLI01-ESL Pull-Out Class Yes
ELLI02-ESL Class Period
ELLI03-ESL Push-In
ELLI04-ESL Newcomer Program
ELLI05-ESL Sheltered Content-Based Pgm
ELLI06-ESL Structured Immersion
Appendix - Special Programs - Required 482
South Carolina State Reporting Guide
Name Qualifies as a special education program
Include in Quick Lookup
ELLI07-ESL Mainstream with Accommodations
ELLI08-ESL Mainstream without Accommodations
ELLI09-ESL Monitored
ESOL01-ESOL Svc <1 Year
ESOL02-ESOL Svc >1 but <2 Years
ESOL03-ESOL Svc >2 but <3 Years
ESOL04-ESOL Svc >3 but <4 Years
ESOL05-ESOL Svc >4 but <5 Years
ESOL06-ESOL Svc >5 but <6 Years
ESOL07-ESOL Svc >6 but <7 Years
ESOL08-ESOL Svc >7 but <8 Years
ESOL09-ESOL Svc >8 but <9 Years
ESOL10-ESOL Svc >9 but <10 Years
ESOL11-ESOL Svc >10 but <11 Years
ESOL12-ESOL Svc >11 but <12 Years
ESOL13-ESOL Svc >12 but <13 Years
ESOL14-ESOL Svc 13 or More Years
Appendix - Special Programs - Required 483
South Carolina State Reporting Guide
Name Qualifies as a special education program
Include in Quick Lookup
Home-based Yes
HWKC01-Homework Center <15 Days
HWKC02-Homework Center 15 or More Days
Montessori Program (within a school) Yes
Special Programs – Optional The following codes must be defined at the district level if the district offers the at-risk program.
Name Qualifies as a special education program
Include in Quick Lookup
AR0001 - AVID Yes Yes
AR0002 - Big Brothers Big Sisters Yes Yes
AR0003 - Boys & Girls Clubs of America Yes Yes
AR0004 - Check and Connect Yes Yes
AR0005 – Coca-Cola Valued Youth Program Yes Yes
AR0006 - High Schools That Work Yes Yes
AR0007 - Keepin' it R.E.A.L. Yes Yes
AR0008 - Project GRAD Yes Yes
AR0009 - Project TND Yes Yes
Appendix - Special Programs – Optional 484
South Carolina State Reporting Guide
Name Qualifies as a special education program
Include in Quick Lookup
AR0010 - Quantum Opportunities Program Yes Yes
AR0011 - STEP Yes Yes
AR0012 - Teen Outreach Program Yes Yes
AR0013 - Too Good for Drugs and Violence Yes Yes
AR0020 - ACT Explore Yes Yes
AR0021 - Academic Alternatives Yes Yes
AR0022 - Career Education Options (CEO) Yes Yes
AR0023 - Complete HS Maize Yes Yes
AR0024 – CBI-Educ Options Novel/Starts Yes Yes
AR0025 – CBI-PDI/Novanet Yes Yes
AR0026 – CBI-PLATO Learningk Inc. Yes Yes
AR0027 - CMCD Yes Yes
AR0028 - CLFC Yes Yes
AR0029 - Gateway to College Yes Yes
AR0030 - Gateway to College/OTC Yes Yes
AR0031 – Richland One Middle College Yes Yes
AR0032 - Fast Forward Yes Yes
Appendix - Special Programs – Optional 485
South Carolina State Reporting Guide
Name Qualifies as a special education program
Include in Quick Lookup
AR0033 - GEARUP Yes Yes
AR0034 - Jefferson Cty Public Sch-KY Yes Yes
AR0035 - JSCG Yes Yes
AR0036 - LRP Yes Yes
AR0037 - Moss Point HS Entrepreneurship Yes Yes
AR0038 - NFTE Yescarolina Yes Yes
AR0039 - Phoenix Academy Yes Yes
AR0040 - Pickens County Star Academy Yes Yes
AR0041 - Positive Action Yes Yes
AR0042 - Project Respect Yes Yes
AR0043 - Reconnecting Youth Yes Yes
AR0044 - SIATech Yes Yes
AR0045 - SCATE Yes
AR0046 - SC Virtual School Yes Yes
AR0047 - Truant Recovery Program Yes Yes
AR0048 - Union Alternative School Yes Yes
AR0049 - Upward Bound Yes Yes
Appendix - Special Programs – Optional 486
South Carolina State Reporting Guide
Name Qualifies as a special education program
Include in Quick Lookup
AR0050 - WorkKeys/KeyTrain Yes Yes
AR0051 - YouthBuild Yes Yes
AR0052 - PAR Yes Yes
AR0060 - Achieve 3000 Yes Yes
AR0061 - Advance Path Academics Yes Yes
AR0062 - AIM Yes Yes
AR0063 - Apex Learning Yes Yes
AR0064 - BADD Yes Yes
AR0065 – C-TECH Yes Yes
AR0066 - The Healing Species Yes Yes
AR0067 - Youth Entrepreneu. Pilot Prog. Yes Yes
AR0068 - VLI Yes Yes
AR0069 - Star AcademyAR0001 AVID Yes Yes
Appendix - Special Programs – Optional 487
South Carolina State Reporting Guide
Students Not Tested Reason Choose the code that identifies the reason the student wasn’t tested.
Code Description Stored Values in PowerSchool
Blank Default Blank
001 Homebound/Homebased (Medical) 001
002 Medical Absence 002
003 Deceased Student 003
004 Expelled 004
005 Withdrew 005
006 Dropout 006
007 Incarcerated 007
008 Death in family 008
010 Non-medical absence 010
012 Parent Refusal under IDEA 012
013 Parent Refusal – non-IDEA 013
016 Data entry error at school or district; not Alternate Assessment related
016
017 Data entry error at school or district; Alternate Assessment related
017
Appendix - Students Not Tested Reason 488
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
018 Student not eligible for Alternate Assessment due to age 018
019 Student already tested (HSAP Only) 019
020 Student refusal 020
021 Other reason 021
022 LEP student 1st year in US exemption 022
023 Invalid Scores 023
Appendix - Students Not Tested Reason 489
South Carolina State Reporting Guide
Students Not Tested Reason – LEP Only Choose the code that identifies the reason the student wasn’t tested.
Code Description Stored Values in PowerSchool
Blank Default Blank
001 Homebound/Homebased (Medical) 001
002 Medical Absence 002
003 Deceased Student 003
004 Expelled 004
005 Withdrew 005
006 Dropout 006
007 Incarcerated 007
008 Death in family 008
010 Non-medical absence 010
012 Parent Refusal under IDEA 012
013 Parent Refusal – non-IDEA 013
020 Student refusal 020
021 Other reason 021
022 LEP student 1st year in US exemption 022
Appendix - Students Not Tested Reason – LEP Only 490
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
023 Invalid Scores 023
Appendix - Students Not Tested Reason – LEP Only 491
South Carolina State Reporting Guide
Test Missed Choose the code that test missed.
Code Description Stored Values in PowerSchool
Blank Default Blank
H HSAP H
W PASS Writing (March) W
P Pass (May) P
B PASS-Both Admins (March and May) B
A SC-ALT A
Appendix - Test Missed 492
South Carolina State Reporting Guide
Transfer Out Type Select the option that identifies the type of transfer out student.
Code Description Stored Values in PowerSchool
1 Transferred to DIPLOMA Program – Request for Records must be submitted indicating Program Type
1
2 Transferred to NON-DIPLOMA Program – No documentation is required.
2
3 No-Show Dropout – No documentation is required. 3
4 No-Show Retained in Grade 8 – Letter from Middle School Principal Required.
4
5 No-Show Transferred to Another School – Request for Records must be submitted.
5
6 No-Show Roll-UP/Transferred to in Grade 8 – Letter from Middle School Principal with Copy of Records Request.
6
7 Student Incarcerated (DJJ or DOC) – Request for Records must be submitted indicating program type.
7
8 Early Graduate – Transcript with year graduate and diploma type.
8
9 Foreign Exchange Student – Visa, agreement, or letter must be submitted.
9
10 Transferred to Home School – Statement from parent indicating intent to home school.
10
Appendix - Transfer Out Type 493
South Carolina State Reporting Guide
Transportation Needed Choose the code that identifies whether the student’s transportation needed.
Code Description Stored Values in PowerSchool
Blank Select One Blank
A A - AM Bus Only A
B B - AM&PM Bus B
C C - POV (Car Rider) C
D D - Daycare Provides D
P P - PM Bus Only P
W W - Walker W
Y Y - Bicycle Y
Appendix - Transportation Needed 494
South Carolina State Reporting Guide
True Grade Choose the grade that identifies the student’s true grade level.
PowerSchool Code State Code Description
Blank blank (blank) – Select One
-1 PK3 PK3
-1 PK4 PK4
0 K K
1 1 1
2 2 2
3 3 3
4 4 4
5 5 5
6 6 6
7 7 7
8 8 8
9 9 9
10 10 10
Appendix - True Grade 495
South Carolina State Reporting Guide
PowerSchool Code State Code Description
11 11 11
12 12 12
AE AE AE
WBL Employer Size 1, 2, 3, 4 Choose the code that identifies the size of the company in which this student works, one for each work-based program in which the student participates.
Code Description Stored Values in PowerSchool
Blank Default Blank
L 500+ Employees L
M 50-499 Employees M
S 0-49 Employees S
Appendix - WBL Employer Size 1, 2, 3, 4 496
South Carolina State Reporting Guide
WBL Experience 1, 2, 3, 4 Choose the code that identifies the work-based program in which this student participates. You can enter up to four programs.
Code Description Stored Values in PowerSchool
Blank Default Blank
C Cooperative Education C
F School-Based Enterprise F
I Internship I
L Service Learning L
M Mentoring M
R Registered Apprenticeship R
S Shadowing: On-Site S
V Shadowing: Virtual V
Y Youth Apprenticeship Y
Appendix - WBL Experience 1, 2, 3, 4 497
South Carolina State Reporting Guide
Work Based Learning Type of Business 1, 2, 3 Choose the code that identifies the type of business.
Code Description Stored Values in PowerSchool
Blank Default Blank
1 Agriculture, Food, and Natural Resources 1
2 Architecture and Construction 2
3 Arts, A/V Technology, and Communications 3
4 Business Management and Administration 4
5 Education and Training 5
6 Finance 6
7 Government and Public Administration 7
8 Health Science 8
9 Hospitality and Tourism 9
10 Human Services 10
11 Information Technology 11
12 Law, Public Safety, Corrections, and Security 12
13 Manufacturing 13
14 Marketing 14
Appendix - Work Based Learning Type of Business 1, 2, 3 498
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
15 Science, Technology, Engineering, and Mathematics 15
16 Transportation, Distribution, and Logistics 16
Appendix - Work Based Learning Type of Business 1, 2, 3 499
South Carolina State Reporting Guide
Year Ed Mom/Female Guardian Choose the code that identifies the number of years of education completed by the student’s mother or female guardian.
Code Description Stored Values in PowerSchool
Blank Default Blank
1 1 year 1
2 2 years 2
3 3 years 3
4 4 years 4
5 5 years 5
6 6 years 6
7 7 years 7
8 8 years 8
9 9 years 9
10 10 years 10
11 11 years 11
12 12 years 12
13 13 years 13
14 14 years 14
Appendix - Year Ed Mom/Female Guardian 500
South Carolina State Reporting Guide
Code Description Stored Values in PowerSchool
15 15 years 15
16 16 years 16
17 17 years 17
18 18 years 18
19 19 years 19
20 20 years 20
21 21 years 21
22 22 years 22
23 23 years 23
24 24 years 24
25 25 years 25
26 26 years 26
27 27 years 27
28 28 years 28
29 29 years 29
30 30 years 30
Appendix - Year Ed Mom/Female Guardian 501