soror marsha lewis brown, south atlantic regional director...

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Soror Marsha Lewis Brown, South Atlantic Regional Director

Soror Carolyn House Stewart, Supreme Basileus

Soror Cheryl McWilliams, General Conference Chairman

Soror DeVetta W. Hughes, Conference Co-Chairman

Soror Patricia J. Clark, Conference Co-Chairman

Soror Ashley M. Flowers, Undergraduate Conference Co-Chairman

Soror Thuane Fielding, Cluster VI Coordinator

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Hostess Chapters Cluster VI

GRADUATE CHAPTERS Beta Zeta Omega Orangeburg, South Carolina

Nu Rho Omega Hinesville, Georgia

Gamma Xi Omega Charleston,South Carolina

Nu Tau Omega Denmark, South Carolina

Gamma Sigma Omega Savannah, Georgia

Nu Upsilon Omega Swainsboro, Georgia

Zeta Xi Omega Augusta, Georgia

Xi Omega Omega Walterboro, South Carolina

Kappa Upsilon Omega Aiken, South Carolina

Omicron Rho Omega North Charleston, South Carolina

Mu Phi Omega Georgetown, South Carolina

Sigma Upsilon Omega Summerville, South Carolina

Nu Alpha Omega Moncks Corner, South Carolina

Phi Delta Omega Vidalia, Georgia

Nu Delta Omega Beaufort, South Carolina

Chi Pi Omega Statesboro, Georgia

UNDERGRADUATE CHAPTERS

Beta Sigma South Carolina State University

Zeta Eta Paine College

Gamma Nu Claflin University

Mu Zeta Augusta State University

Gamma Upsilon Savannah State University

Mu Lambda USC Aiken

Eta Nu Voorhees College

Sigma Xi Charleston Southern University

Iota Omicron College of Charleston

Sigma Tau Armstrong Atlantic State University

Lamda Kappa Georgia Southern University

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Table of Contents

GREETINGS South Atlantic Regional Director ................................................................................................................................................. 4

South Atlantic Regional Conference Chairmen. .......................................................................................................................... 5

GENERAL INFORMATION

Hostess Cluster Key Contact Information. ................................................................................................................................... 6

General Conference Information. ................................................................................................................................................. 7

Protocol Guidelines. ..................................................................................................................................................................... 8

Conference Deadlines Checklist. ................................................................................................................................................. 9

Tentative Conference Agenda. .................................................................................................................................................. 10

Hotel Information ....................................................................................................................................................................... 13

Air/Ground Information .............................................................................................................................................................. 15

Conference Attire ...................................................................................................................................................................... 16

GENERAL ACTIVITIES

Service Project Information ........................................................................................................................................................ 17

Youth Summit Information.......................................................................................................................................................... 18

Guest Activities ......................................................................................................................................................................... 19

Soror Activities .......................................................................................................................................................................... 22

Pre-Conference/General Conference Workshops .................................................................................................................... 25

REGISTRATION General Information .................................................................................................................................................................. 31

Material Pick-up and Donation of School Supplies .................................................................................................................... 32

On-line Registration Process .................................................................................................................................................... 33

Worksheet for Online Registration ............................................................................................................................................ 35

CHAPTER FORMS Graduate Advisors Certification ................................................................................................................................................ 37

Proposed Constitution and Bylaws Amendments ..................................................................................................................... 41

Resolutions. ............................................................................................................................................................................... 43

Recommendations .................................................................................................................................................................... 44

Regional Awards and Exhibits .................................................................................................................................................. 45

Delegate Certification ................................................................................................................................................................ 48

Regional Committee Participation ............................................................................................................................................. 50

Mary Shy Scott Leadership Breakfast. ....................................................................................................................................... 52

Solomon White Legacy Luncheon ............................................................................................................................................ 53

Undergraduate Awards Luncheon ............................................................................................................................................ 54

Workshop Convener/Recorder .................................................................................................................................................. 55

Diamond * Golden * Silver Stars Recognition * Chapter Anniversaries ................................................................................... 56

Chapter Basilei Chat ................................................................................................................................................................ 57

First Time Attendees Orientation .............................................................................................................................................. 58

Step and Stroll Competition ...................................................................................................................................................... 59

Ivy Beyond the Wall .................................................................................................................................................................. 62

Charter Bus Transportation. ....................................................................................................................................................... 63

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Alpha Kappa Alpha Sorority INCORPORATED

Alpha Kappa Alpha Corporate Office · 5656 South Stoney Island Avenue · Chicago, IL 60637-1997 · (773) 684-1282 · Fax (773) 288-8251

OFFICE OF:

Marsha Lewis Brown

South Atlantic Regional Director

Post Office Box 49064

Tampa, Florida 33646-0126

Home: (813) 973-2876 Fax: (813) 994-0526

E-mail: [email protected]

January 1, 2013

Dear Sorors: I invite you to join me at the 60th South Atlantic Regional Conference in the historic Lowcountry of South Carolina. The hardworking sorors of Cluster VI are excited to greet and welcome you in pink and green style as you experience the epicenter of culture and sumptuous dining in the charming city of Charleston. Your presence will make this conference complete. Because it is our 60th South Atlantic Regional Conference we will commemorate this special conference with some extra special activities that you will not want to miss.

1. We will produce a special souvenir journal and ask that every chapter purchase an ad in this special publication. The chapter ad is due by Feb. 15, 2013. Information was provided at each Cluster Conference, and information is also in the South Atlantic regional newsletter.

2. On Wednesday night, April 17, 2013, a special Pre-Conference Sister-to-Sister Fun Night is planned for registered sorors who arrive early for the conference beginning at 9:00 p.m.

3. We will host a Youth Summit on Saturday, April 20, 2013. The flyer announcing the Youth Summit has been shared with all chapters.

4. We will continue the tradition that has been established by this administration of making an impact and our presence felt in the local community where our conference is held. With that in mind please remember to bring school supplies that will be distributed to students who participate in our Youth Summit at the conference.

The 60th South Atlantic Regional Conference will provide educational and enlightening workshops, informative plenary sessions, stimulating discussions and exciting entertainment. I look forward to greeting you in Charleston, and at the end of this regional conference, I know you will leave re-energized and ready to continue implementing Global Leadership through Timeless Service. Warm sisterly regards,

Soror Marsha Lewis Brown South Atlantic Regional Director

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60TH SOUTH ATLANTIC REGIONAL CONFERENCE ALPHA KAPPA ALPHA SORORITY, INCORPORATED

CHARLESTON, SOUTH CAROLINA

“GLOBAL LEADERSHIP THROUGH TIMELESS SERVICE ON SOUTHERN SHORES”

January 1, 2013 Dear Sorors; The Sensational South Atlantic Region’s Cluster VI is ready to receive you in the Lowcountry! We extend a heartfelt welcome to you as we eagerly await your arrival for the 60

th South Atlantic Regional Conference to be held April 17-21, 2013 at the Charleston Area

Convention Center in North Charleston, South Carolina. Sorors Vertelle, Irene, Ella and Thuane along with the Sorors of Georgia and South Carolina are preparing to roll out the Pink and Green Carpet in preparation for your visit. North Charleston is home to Tanger Outlet Mall just a short distance from the Convention Center where you can “shop till you drop” and then take advantage of the numerous dining establishments offering delicious Gullah cuisine, tour Nationally Registered Historic Sites by Carriage Tour or stroll the walkways at the various waterfront attractions after you have expanded your sorority knowledge through participating in the quality sessions and valuable workshops planned for the conference. The nearby historic City of Charleston “known for rich history, well-preserved architecture, a celebrated restaurant community and mannerly people, has been named both Top U.S. City and Top Destination in the World by Condé Nast Traveler 2012 Readers’ Choice Awards.” Registration materials for the 60

th South Atlantic Regional Conference are enclosed. Please

review the information carefully giving notice to the deadlines for submission of forms in this booklet. Please retain a copy of all forms submitted for your records. For your convenience, the registration booklet will be available at www.akasouthatlanticregion.org. Chapter Basilei are encouraged to duplicate the booklet and share all of its contents with members. DEADLINES WILL BE STRICTLY ENFORCED. The Sorors of Cluster VI have prepared historic and informational tours, carriage rides, shopping, and golfing, and a trip to the aquarium for you and your family. So, whether you travel by land, air or sea, we look forward to greeting you for the 60

th South Atlantic

Regional Conference to experience GLOBAL LEADERSHIP THROUGH TIMELESS SERVICE ON SOUTHERN SHORES! Sisterly yours,

Soror Cheryl E. McWilliams Soror DeVetta W. Hughes General Conference Chairman Conference Co-Chairman Soror Patricia J. Clark Soror Ashley M. Flowers Conference Co-Chairman Undergraduate Co-Chairman

GLOBAL LEADERSHIP THROUGH TIMELESS SERVICE

Marsha Lewis Brown South Atlantic Regional Director

Carolyn House Stewart International President

Cheryl E. McWilliams General Conference Chairman

DeVetta W. Hughes Conference Co-Chairman

Patricia J. Clark Conference Co-Chairman

Ashley M. Flowers Undergraduate Co-Chairman

Pamela K. Jubar Recording Secretary

Audrey Wilder Financial Secretary

Cheryl D. McMichaels Treasurer

Thuane B. Fielding Cluster VI Coordinator

Cluster VI Host Chapters

Beta Zeta Omega

Orangeburg, SC

Gamma Xi Omega

Charleston, SC

Kappa Upsilon Omega

Aiken, SC

Nu Alpha Omega

Moncks Corner, SC

Omicron Rho Omega

North Charleston SC

Gamma Sigma Omega

Savannah, GA

Mu Phi Omega

Georgetown, SC

Nu Delta Omega

Beaufort, SC

Nu Tau Omega

Denmark, SC

Xi Omega Omega

Walterboro, SC

Sigma Upsilon Omega

Summerville, SC

Nu Rho Omega

Hinesville, GA

Nu Upsilon Omega

Swainsboro, GA

Phi Delta Omega

Vidalia, GA

Zeta Xi Omega

Augusta, GA

Chi Pi Omega

Statesboro, GA

Beta Sigma

SC State University

Gamma Nu

Claflin University

Eta Nu

Voorhees College

Gamma Upsilon

Savannah State University

Iota Omicron

College of Charleston

Mu Lambda

USC-Aiken

Mu Zeta

Augusta State University

Zeta Eta

Paine College

Sigma Xi

Charleston Southern University

Sigma Tau

Armstrong Atlantic State University

Lambda Kappa

Georgia Southern

http://www.akasouthatlanticregion.org/

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Hostess Cluster Key Contact Information

Visit www.akasouthatlanticregion.org to download Conference registration information

Soror Cheryl McWilliams General Conference Chairman

843-817-3289 [email protected]

Soror DeVetta W. Hughes 843-412-6361

Conference Co-chairman Soror Patricia J. Clark Conference Co-chairman Soror Ashley Flowers Undergraduate Conference Co-chairman Soror Carzenia V. Brown Registration Chairman Soror Deborah M. Smalls Registration Co-chairman Soror Pamela K. Jubar Conference Grammateus Soror Audrey Wilder Conference Pecunious Grammateus Soror Cheryl D. McMichaels Conference Tamiouchos Soror Thuane B. Fielding Cluster VI Coordinator

[email protected]



843-906-1424 [email protected] 843-853-6716 [email protected] 843-209-0813 [email protected] 843-214-6807 [email protected] 803-614-0013 [email protected] 843-834-1380 [email protected]

Honorary Chairmen

Soror Vertelle M. Middleton, 13th South Atlantic Regional Director

Soror Irene W. McCollom, 15th South Atlantic Regional Director

Soror Ella Springs Jones, 16th South Atlantic Regional Director

http://www.akasouthatlanticregion.org/

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General Conference Information

Please take a moment to review instructions before completing forms in this packet. Please duplicate conference information for all chapter sorors. Retain a copy of all forms submitted for your records.

The deadline date for early registration is February 28, 2013. There is NO on-site registration.

1. Only financial sorors may participate in conference activities. Neither financial nor non-financial sorors may be guests of financial sorors at the conference.

2. Registration materials received after February 28, 2013 will be considered late and assessed a late fee of $75.00 for Graduates and $50.00 for Undergraduates. Late fees also apply to guests.

3. Registrations after March 15, 2013, will not be processed.

4. Please bring your photo identification to complete registration and check-in.

5. Registered sorors unable to attend the conference should make arrangements with the registration chairman for materials to be picked up from the registration area. No registration material or souvenirs will be mailed.

6. All chapter checks, cashier’s checks, and money orders are to be made payable to: “60th South Atlantic Regional Conference” and should be mailed to:

Soror Audrey Wilder

60th South Atlantic Regional Conference

P. O. Box 12557

Charleston, SC 29422

7. You must have tickets to be admitted to all events. Lost tickets will not be replaced.

8. DIAMOND AND GOLDEN SORORS will have reserved seating for all functions.

9. Please contact the conference hotels directly for reservations and special room accommodations.

10. Online registration will be available January 2, 2013. Go to: https://netforum.avectra.com/eWeb/StartPage.aspx?Site=AKASOUTHATLANTIC

https://netforum.avectra.com/eWeb/StartPage.aspx?Site=AKASOUTHATLANTIC

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Protocol Guidelines Regional Conference Protocol reminders: 1. Business attire, unless otherwise noted, is required for plenary sessions. Flip-flop type

shoes and sneakers are unacceptable. 2. Sorors must wear their badge for all meetings and events. 3. Only members with badges will be admitted to plenary sessions. 4. Stand for the procession of dais members. 5. Receive the Regional Director and Supreme Basileus by standing when they are

introduced. 6. Refrain from walking during dais introductions, the meditation and when the Regional

Director or the Supreme Basileus is giving her address to the delegation. 7. Respect designated seating for delegates, Diamond/Golden Sorors, the physically

challenged and reserved seating for conference guests. 8. Turn off all electronic communication devices. Please step out of the meeting if you

must use a phone. 9. Table hostesses are beneficial during meal functions to remind us to keep quiet during

presentations and/or performances at the dais. 10. Please be considerate of other conference attendees and take only ONE gift when they

are distributed at functions. 11. Refrain from overloading your plate during receptions. One or two of each food item is

appropriate. 12. Must purchase ticket to attend all paid meal functions including Mary Shy Scott

Leadership Breakfast, Norma Solomon White Legacy Luncheon, Undergraduate Luncheon (except Undergraduates) and Golden/Silver Star Reception.

Thank You Sorors! Protocol Committee

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Alpha Kappa Alpha Sorority, Inc. 60th South Atlantic Regional Conference

Conference Deadlines Checklist

Item/Form Recipient Deadline Date

Hotel Reservation March 9 Conference Registration–Early (Graduate) $150.00 and Event Prices February 28 Conference Registration–Early (Undergraduate) $100.00 and Event Prices February 28 Conference Registration–Late (Graduate) $225.00 and Event Prices March 15 Conference Registration–Late (Undergraduate) $150.00 and Event Prices March 15

***Chapter Ads for Souvenir Journal [email protected] February 15 Graduate Advisor Certification Soror Starlac McGhee February 15 Proposed Constitution and Bylaws Amendment Submission Soror Marsha Lewis Brown February 18 Resolutions Soror Marsha Lewis Brown February 18 Recommendations Soror Marsha Lewis Brown February 18 Regional Awards and Exhibits Application for Awards Soror Tiffany Moore Russell February 18 Regional Awards and Exhibits Soror Tiffany Moore Russell February 18 Chapter Participation Form ***Delegate Certification Soror Marsha Lewis Brown February 28 Regional Committee Participation Soror Marsha Lewis Brown February 28 Mary Shy Scott Leadership Breakfast Soror Kimberly B. Holland March 10 Solomon White Legacy Luncheon Form/Photos/Fee Soror Debra Watson-Norman March 10 Undergraduate Awards Luncheon Form/Fee/CD/Photos Soror Amber M. Brown March 10 Workshop Convener/Recorder Form Soror Iva B. Carter March 10 2013 Diamond/Golden/Silver Stars and Chapter Anniversaries Soror Nathlyn Jenkins March 10 Chapter Basilei Chat Soror Sharon Brown Harriott March 15 First Time Attendees Orientation Form Soror Thuane Fielding March 15 Undergraduate Step/Stroll-Off Show Form and Fee/Participants Form/CD Soror Ashley M. Flowers March 18 Ivy Beyond the Wall Form Soror Debra B. Steed March 23 Charter Bus Transportation Form Soror Zena McClain March 23 Regional Awards and Exhibits Scrapbook Entries Soror Linda Foster March 25-29 ***Refund Requests Soror Marsha Lewis Brown March 29

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Wednesday, April 17, 2013 Noon - 4:00 p.m. Cluster VI Only - Registration, AKA Office, and Logistics

Noon - 6:00 p.m. Vendor and Exhibit Hall Set-up 5:00 p.m. - 8:00 p.m. Registration - Cluster VI and Sorors Registered for Pre- Conference Workshops

8:00 p.m. - 9:00 p.m. Meeting of Hostess Chapters with Regional Director

9:00 p.m. - 10:30 p.m. Welcome Rehearsal for Cluster VI Chapters

9:00 p.m. – Midnight 60th Pre-conference Sister-to-Sister Fun Night

Thursday, April 18, 2013 7:30 a.m. - 5:00 p.m. Graduate Advisors’ Certification Level I 8:00 a.m. – Noon Authorized Vendors Set-up

8:00 a.m. - 8:00 p.m. Registration/Delegate Certification/Conference Attendees

9:00 a.m. – 1:00 p.m. Awards and Exhibits Set-up - Graduate Chapters

9:00 a.m. – 5:00 p.m. Financial Officers’ Certification Level 1

9:00 a.m. - 5:00 p.m. AKA Regional Office

9:30 p.m. – 11:30 p.m. Awards and Exhibits Set-up - Undergraduate Chapters

12:30 p.m. - 2:30 p.m. EAF Luncheon

1:00 p.m. - 10:00 p.m. Authorized Vendor Sales

2:45 p.m. - 4:30 p.m. Basilei Chat

3:00 p.m. – 4:30 p.m. First Time Attendees Orientation 3:30 p.m. - 4:30 p.m. Conference/Regional Committee Meetings

Conveners and Recorders

EAF Captains

Conference/Regional Committee Meetings o Archives o Awards o Communications & Technology o Connection o Constitution and Bylaws o Medical Response o Membership o Nominating o Philacters o Program

Tentative Conference Agenda

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o Protocol o Recommendations o Resolutions o Rules o Standards o Tellers o Time & Place o Undergraduate Activities o Vendors

3:45 p.m. - 4:15 p.m. Judges’ Orientation for Exhibits

4:15 p.m. – 7:30 p.m. Judging of Graduate Chapter Exhibits

6:00 p.m. - 7:30 p.m. 2013 Diamond, Golden, Silver Star Induction Ceremony and Reception (Sorors and Chapters)

8:00 p.m. - 9:30 p.m. Public Meeting and Reception

10:00 p.m. 2013 Host Chapters Invitational Practice

Friday, April 19, 2013

7:45 a.m. - 9:00 a.m. Mary Shy Scott Leadership Breakfast - Basilei, Leadership

Fellows and Sorors of the Year

8:00 a.m. - 8:00 p.m. Registration/Delegate Certification/Conference Attendees

9:00 a.m. - 5:00 p.m. AKA Regional Conference Office 9:00 a.m. - 10:00 p.m. Authorized Vendor Sales

9:30 a.m. - 12:30 p.m. OPENING PLENARY SESSION – REDEDICATION (NO

PANTS)

12:00 p.m. - 9:00 p.m. Awards and Exhibits Viewing 1:00 p.m. - 2:30 p.m. Solomon-White Legacy Luncheon 3:00 p.m. - 5:30 p.m. SECOND PLENARY SESSION 7:00 p.m. - 9:00 p.m. Regional Director’s VIP Dinner (BY INVITATION ONLY) 8:00 p.m. - 12:00 midnight Undergraduate Step Show and Stroll Competition

Saturday, April 20, 2013 8:00 a.m. - 8:45 a.m. Undergraduate Alert (Undergraduate Sorors Only) 8:00 a.m. – NOON Graduate Advisors Certification Level II 8:00 a.m. - 6:00 p.m. Authorized Vendor Sales 8:30 a.m. – 6:15 p.m. Children’s Activity Room (Registrants Only – Conference Badge REQUIRED) 8:45 a.m. - 10:15 a.m. Workshops (Session I)

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9:00 a.m. - 11:00 a.m. Awards and Exhibits Viewing 9:00 a.m. - 12:00 Noon FINAL CONFERENCE REGISTRATION 9:00 a.m. - 12:00 Noon AKA Regional Conference Office 9:00 a.m. – 12:00 Noon Youth Summit (See Page 18) 10:30 a.m. - 12:00 Noon Workshops (Session II) 11:30 a.m. - 1:30 p.m. Awards and Exhibits Breakdown 12:30 p.m. - 2:30 p.m. Undergraduate Awards Luncheon 3:00 p.m. - 5:30 p.m. THIRD PLENARY SESSION 5:30 p.m. Chapter Exhibits must be dismantled and cleared from exhibit room 8:00 p.m. - 12:00 Midnight GALA/Dinner and Dance

Sunday, April 21, 2013 8:00 a.m. – 9:00 a.m. Continental Breakfast 9:15 a.m. - 9:45 a.m. Ivy Beyond the Wall Ceremony 10:00 a.m. - 10:45 a.m. Ecumenical Worship Service 11:00 a.m. - 12:00 Noon CLOSING PLENARY SESSION 12:30 p.m. - 2:00 p.m. Regional Director’s Post Conference Meeting with Cluster VI

Steering Committee (BY INVITATION ONLY)

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Charleston, South Carolina - Hotel Room Blocks

On behalf of the North Charleston community, WELCOME!

Hotel reservations begin January 2, 2013 at 9:00 a.m. To reserve a room, please call your preferred

participating hotel directly. Hotel information and phone numbers are listed on the next page. Ask for group

name “AKA” to receive the AKA rates. Rooms must be reserved with a credit card, and non-refundable

one night per room reserved deposit will be charged to your card at the time reservations are made.

Deposits are non-refundable.

Shuttle Service provided to and from Conference Hotels ONLY to North Charleston Convention Center.

Conference Hotels and Proximity to North Charleston Convention Center

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Conference Participating Hotels Please note that all rates are per night and subject to applicable state and local taxes in effect

at time of check in.

(Ask for AKA - Alpha Kappa Alpha Rate)

Hotel Name Address Phone Number

Rate

Aloft Charleston Airport & Convention Center ***

4875 Tanger Outlet Boulevard North Charleston, SC 29418

(843) 566-7300 $129.00 Double Queen

$129.00 King

Crowne Plaza Charleston 4381 Tanger Outlet Boulevard North Charleston, SC 29418

(843) 744-4422 $159.00 Double/Double

Embassy Suites Hotel Airport/Convention Center ***

5055 International Boulevard North Charleston, SC 29418

(843) 747-1882 $159.00 Single

$159.00 Double

$169.00 Triple

$179.00 Quad

Fairfield Inn & Suites By Marriott ***

4841 Tanger Outlet Boulevard North Charleston, SC 29418

(843) 725-4129 $130.00 Double Queen

$130.00 King with Queen Sofa Sleeper

Hampton Inn Charleston Airport ***

4701 Saul White Boulevard Charleston, SC 29418

(843) 554-7154 $119.00 Double/Double

$119.00 King Study with Sofa Sleeper

Hilton Garden Inn Charleston ***


(843) 308-9330 $149.00 Double Queen

$149.00 King

Holiday Inn Charleston Airport & Convention Center


(843) 576-0300 $139.00 Double Queen

$139.00 King

Hyatt Place Charleston ***

3234 West Montague Avenue North Charleston, SC 29418

(843) 302-8600 $145.00 Double Queen

$145.00 King

Residence Inn By Marriott - Charleston Airport ***


(843) 266-3434 $149.00 Double

Sheraton Charleston Airport Hotel

4770 Goer Drive North Charleston, SC 29406

(843) 747-1900 $129.00 Single

$129.00 Double

Sales and occupancy tax – 13.5%

Most hotels offer complimentary shuttle service to and from the Charleston International Airport

*** signify complimentary continental or full breakfast included in the rate

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Air and Ground Transportation

AIR TRAVEL

The Charleston International Airport is located approximately 10 - 15 minutes from the

participating hotels. The following airlines offer services. Please access online or call the

toll-free number for additional information.

American Airlines - aa.com or 800-433-7300

Continental Airlines – continental.com or 800-525-0280

Delta Airlines – delta.com or 800-221-1212

Southwest Airlines – southwest.com or 800-435-9792

United Express – united.com or 800-241-6522

US Airways – usairways.com or 800-428-4322

AMTRAK (TRAIN)

The AMTRAK Train Station operates through the Charleston terminal, which is centrally

located in North Charleston. Please call 800-872-7245 for additional information.

TAXI & LIMO SERVICES

Taxi and Limo Service from Charleston International Airport is provided by Area Hotels and

Airport Shuttles. Prices will vary by vendor.

CAR RENTAL

The following car rental companies provide car rental services from Charleston

International Airport. Please access online or call the toll-free number for additional

information.

Avis – avis.com or 800-331-1212

Budget – budget.com or 800-527-0700

Dollar – dollar.com or 800-800-4000

Enterprise – enterprise.com or 800-261-7331

Hertz – hertz.com or 800-654-3131

National – nationalcar.com or 877-222-9058

Thrifty – thrifty.com or 888-400-8877

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Conference Attire WEDNESDAY, APRIL 17, 2013

EVENT ATTIRE

60th Sister-to-Sister Fun Night AKA Paraphernalia

THURSDAY, APRIL 18, 2013

EVENT ATTIRE EAF Luncheon Business Green/White Committee Meetings Business Casual Pre-Conference Workshops Business Casual Diamond/Golden/Silver Star Ritzy with Silver and/or Gold

Public Meeting Business

FRIDAY, APRIL 19, 2013 PINK AND GREEN DAY

EVENT ATTIRE Mary Shy Scott Leadership Breakfast Business Plenary Sessions Business (No pants for Rededication

Ceremony) Solomon White Legacy Luncheon Business Step Show and Stroll Competition Casual/AKA Paraphernalia

SATURDAY, APRIL 20, 2013

EVENT ATTIRE Workshops Business Undergraduate Luncheon Chapter Business Attire Plenary Sessions Business Dinner/Dance Gala Semi-Formal

SUNDAY, APRIL 21, 2013

EVENT ATTIRE Ivy Beyond the Wall Ceremony Seasonal white dress or suit (no color trim), white shoes, and complimentary hose Pants and hats are not permitted Ecumenical Worship Service Business Closing Plenary Session Business

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Guest Activities We reserve the right to cancel excursions with full refund due to insufficient registration.

There are many interesting tours and sites available to visitors of the historic city of Charleston. The host committee encourages sorors and guests to take advantage of the following tours on your own and as time permits.

Charleston's City Market

If you want to see Charleston make sure you walk around downtown Charleston. There are many shops lining Market Street; it's the best place in all of Charleston to find souvenirs. Take a break from shopping and try one of the many fine seafood restaurants, or buy an Italian Ice from one of the many vendors. You can watch sweet grass baskets being made at the market and you can buy them also.

Shopping at Tanger Outlet

Shop until you drop @ Tanger Outlet Mall. Upon arrival, check in at the Tanger Customer Service Center. Inquire about the availability of discount coupons, updated store information and current sales/promotions in progress. Make sure to pick up a center brochure which provides a map of the store locations if you don’t get one in advance.

South Carolina Aquarium & Market

A green moray eel watches you walk through the door. River otters stop mid-play to quizzically inspect the

faces peering into their habitat. A large shark glides past with barely a sideways glance. Who’s watching

whom? At the S.C. Aquarium, guests get face-to-face with animals in more than ten exhibits.

THURSDAY, APRIL 18, 2013

EAF LUNCHEON 12:30 p.m. – 2:30 p.m. Fee: $55.00 (adult), $40.00 (children ages 12 and younger) Please join us in this annual celebration recognizing chapters and individuals in support of the Education Advancement Foundation.

PUBLIC MEETING 8:00 p.m. - 9:30 p.m. Join us as we recognize outstanding community leaders for their works in Health, Humanities and Economic Growth. This prestigious event represents the best in service to all mankind.

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FRIDAY, APRIL 19, 2013

Black History (Gullah) City & Island Tour

2 1/2 Hours Tour - Sites and Insights Tours' by Al Miller - The Tour will be conducted in our 21-passenger mini bus. Bus to arrive Hotel @ 9:00 A.M. for loading. This Tour covers Black History of the City of Charleston and portions of James and Johns Islands.

Hours: 10:00 A.M.

Cost: Adults $25 Children (ages 6-13) $20

MEN’S HOSPITALITY SUITE (Registered Guests Only - BADGE REQUIRED) 1:00 p.m. - 5:00 p.m. Our male guests will enjoy a relaxing setting suitable for a “honey-do.”

UNDERGRADUATE STEP SHOW AND STROLL COMPETITION 8:00 p.m. – 12:00 Midnight Fee: $25.00 (adult), $20.00 (ages 3 - 17) NO ON-SITE SALES All tickets must be purchased with registration. There are no on-site sales.


SATURDAY TOUR Crowfield Golf Course 8:30 A.M. $65.00 300 Hamlet Circle Goose Creek, SC Whether you’re a first time visitor or a regular guest, you’ll enjoy Crowfield’s challenging course and superior

services. The 18-holes Crowfield course features 7003 yards of golf from the longest tees for a par of 72. The

rating is 73.7, and it has a slope rating of 139. Lunch and transportation are included in the cost.

MEN’S HOSPITALITY SUITE (Registered Guests only - BADGE REQUIRED) 1:00 p.m. – 5:00 p.m.

GALA/DINNER and DANCE

8:00 p.m.- 12:00 Midnight

Experience an amazing evening! Enjoy classy, savory dining; sensational entertainment; Green and Pink

ambience in the Carolina.

Attire: Semi-Formal

Fee (one ticket per registered guest)

Gratis (Soror), $75.00 (Adult Guest) and $50.00 (ages 3 - 17)

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ECUMENICAL WORSHIP SERVICE 10:00 a.m. – 10:45 a.m. The conference ecumenical service will affirm, through prayer, that all things are possible. The internationally recognized inspirational speaker will bless our souls with words from On High.

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Soror Activities We reserve the right to cancel activities with full refund due to insufficient registration.

THURSDAY, APRIL 18, 2013 There are many interesting tours and sites available to visitors of the historic city of Charleston. The host committee encourages sorors and guests to take advantage of the following tours on your own and as time permits.

Charleston's City Market

If you want to see Charleston make sure you walk around downtown Charleston. There are many shops lining Market Street; it's the best place in all of Charleston to find souvenirs. Take a break from shopping and try one of the many fine seafood restaurants, or buy an Italian Ice from one of the many vendors. You can watch sweet grass baskets being made at the market and you can buy them also.

Shopping at Tanger Outlet

Shop until you drop @ Tanger Outlet Mall. Upon arrival, check in at the Tanger Customer Service center. Inquire about the availability of discount coupons, updated store information, and current sales/promotions in progress. Make sure to pick up a center brochure which provides a map of the store locations if you don’t get one in advance.

South Carolina Aquarium & Market

A green moray eel watches you walk through the door. River otters stop mid-play to quizzically inspect the

faces peering into their habitat. A large shark glides past with barely a sideways glance. Who’s watching

whom? At the S.C. Aquarium, guests get face-to-face with animals in more than ten exhibits.

EAF LUNCHEON 12:30 p.m. – 2:30 p.m. Fee: $55.00 (adult), $40.00 (children ages 12 and younger) Please join us in this annual celebration recognizing chapters and individuals in support of the Education Advancement Foundation.

CHAPTER BASILEI CHAT 2:45 p.m. – 4:30 p.m. Continuing and new chapter Basilei are invited to get questions answered, seek ideas and help chapters stay current.

FIRST-TIME CONFERENCE ATTENDEES ORIENTATION 3:00 p.m. - 4:30 p.m. Get the most from your conference experience. A welcome from the Regional Director and other conference leadership will kick off a session of tips for positioning yourself to grow in knowledge, to expand your network of sorors, and to seek opportunities to serve.

REGIONAL COMMITTEE MEETINGS 3:30 p.m. – 4:30 p.m. All regional appointees should plan to meet with your regional committee members.

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2013 DIAMOND, GOLDEN, SILVER STAR, AND CHAPTER INDUCTION/RECEPTION (New Diamond, Golden, Silver Stars and Chapters only) 6:00 p.m. – 7:30 p.m. Fee: $35.00 This ceremony will recognize the South Atlantic’s new 2013 Diamond, Golden, Silver Star Sorors, as well as Chapters that have reached these great milestones.

PUBLIC MEETING 8:00 p.m. - 9:30 p.m. Join us as we recognize community leaders. This prestigious event represents the best in service to all mankind. The community is invited to join us.

Friday, April 19, 2013

MARY SHY SCOTT LEADERSHIP BREAKFAST 7:45 a.m. – 9:00 a.m. Fee: $50.00 We will recognize the region’s chapter Basilei, Sorors of the Year, and Leadership Fellows.

SOLOMON-WHITE LEGACY LUNCHEON 1:00 p.m. - 2:30 p.m. Fee: $55.00 Mother-Daughter and family teams will be recognized during this special luncheon honoring our family legacies within the larger bond of our sisterhood. Complete and return the luncheon registration form and send in legacy photos. Please see Registration Form for further instructions.

UNDERGRADUATE STEP SHOW AND STROLL COMPETITION 8:00 p.m. – 12:00 Midnight Fee: $25.00 (adult), $20.00 (ages 3 - 17) NO ON-SITE SALES All tickets must be purchased with registration. The competition portion of the Undergraduate Step and Stroll Show is only for undergraduate chapters.


UNDERGRADUATE ALERT (UNDERGRADUATES ONLY) 8:00 a.m. – 8:45 a.m. Please attend this meeting for an informal up close and personal conversation with our South Atlantic Regional Director.

WORKSHOPS 8:45 a.m. - 12:00 p.m. Workshops will be presented in Sessions I and II. Each will focus on a different aspect of leadership certification, chapter operations, and/or personal development.

UNDERGRADUATE AWARDS LUNCHEON 12:30 p.m. - 2:30 p.m. Fee: $55.00 (except for Undergraduate Sorors since they are Gratis for this event instead of the Gala) A celebration of scholastic and other accomplishments of undergraduate sorors. An undergraduate chapter roll call will take place giving undergraduate sorors an opportunity to showcase their business chapter attire. Undergraduate awards will be presented. Chapter banners are encouraged for participation in the opening of the luncheon.

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GALA/DINNER and DANCE 8:00 p.m. - 12:00 midnight Fee (one ticket per registrant): Gratis (Graduate Sorors Only), $75.00 (adult guest & Undergraduates), $50.00 (ages 3 - 17) Attire: Semi-Formal Experience an Amazing Evening! Enjoy classy, savory dining; sensational entertainment; Pink and Green

ambiance in the Carolinas.


IVY BEYOND THE WALL CEREMONY (Sorors Only) 9:15 a.m. – 9:45 a.m.

ECUMENICAL WORSHIP SERVICE 10:00 a.m. – 10:45 a.m. The conference ecumenical service will affirm, through prayer, that all things are possible. Be a part of a dynamic and spirit-filled service. The internationally recognized inspirational speaker will bless our souls with words from On High.

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Pre-Conference Workshops Thursday, April 18, 2013 PC-1 Graduate Advisor Certification – Level I (7:30 a.m. – 5:00 p.m.) This workshop is for sorors who plan to serve as a Graduate Advisor and Graduate Advisory Committee member and sorors in leadership positions who have never been certified. Remember to complete and forward the designated Graduate Advisor‘s Certification forms inside of this packet as instructed.

(Lunch will not be provided; however, ample time will be allotted for lunch on your own.) PC-2 Financial Officers’ Certification (9:00 a.m. – 5:00 p.m.) The training is offered to current and aspiring Alpha Kappa Alpha Sorority chapter financial officers. This

one-day, interactive, hands-on certification is designed to assist the graduate chapter Tamiouchos and

Pecunious Grammateus in executing their operational responsibilities. Sorors will be trained in the proper

implementation of financial procedures as outlined in the Fiscal Fitness Guide to Chapter Financial

Procedures and referenced in several other sorority documents. A creative, learning approach will be used

to enhance the core competencies of certification participants. Sorors who successfully complete this

training will earn the designation of Certified Chapter Financial Officer.

90-minute break for lunch starting at 11:30 am. Lunch will not be provided. Participant Cost: $30.00 - to cover cost of materials

Registration will be limited to 50 sorors on Thursday, and priority should be given to chapter financial officers. Remind sorors to bring lap top.

PC-3 Basilei Chat (2:45 p.m. – 4:30 p.m.) Chapter leaders share common concerns and tips to enhance Chapter Operations. This forum is a must attend for all Chapter Basilei. PC-4 First Time Attendees Conference Orientation (3:00 p.m. – 4:30 p.m.) Get the most from your conference experience. This workshop is intended for newly initiated, reactivated, and first time conference attendees. A welcome from the Regional Director and other conference leadership will kick off a session of tips for positioning yourself to grow in knowledge, to expand your network of sorors, and to seek opportunities to serve.

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Conference Workshops

Saturday, April 20, 2013

Graduate Advisor’s Certification – Level II (8:00 A.M. - NOON) This workshop is for sorors who plan to serve as Graduate Advisor and Graduate Advisory Committee member and sorors in chapter leadership positions who are seeking re-certification. Remember to complete and forward the designated Graduate Advisor’s Certification forms inside of this packet as instructed. Lunch will not be provided; however, ample time will be allotted for lunch on your own.

WORKSHOPS - SESSION I 8:45 A.M. – 10:15 A.M.

Workshop 01

Title: Financial Workshop 101: Leading with Financial Finesse

Description: This workshop is a chapter financial operations workshop designed for all chapter

financial officers. The content will include internal controls, budgeting, auditing, duties of the

financial officer and IRS reporting requirements.

Workshop 02

Title: Timeless Tools: Building a Foundation for Global Service with Our Governing

Documents

Description: An engaging, interactive workshop, in the style of the popular game show "Jeopardy",

designed to assess and build upon your knowledge of the Constitution and Bylaws, and Manual of

Standard Procedure.

Workshop 03

Title: Undergraduates Rock! Taking G.L.T.T.S. Programs to the Next Level

Description: This interactive workshop will provide undergraduate sorors with specific strategies on

how to implement the G.L.T.T.S. program initiatives within their chapters. Through discussion,

practical steps, and feedback from other undergraduates, the workshop will help sorors learn how to

take their programs to the next level of excellence. Learn how to work together as a team, navigate

your campus environment, and create exceptional programs. Undergraduate Basilei, Program

Chairman and Graduate Advisors are encouraged to attend.

Workshop 04

Title: So You Want To Run For Office: Electing Leaders for Global Service

Description: The purpose of the workshop is to provide guidelines for the nomination, certification

and campaign processes up to Election Day using the document So You Want to Run for Office,

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November 2012 edition. Detailed instructions are provided, along with a timeline of submission

required.

Workshop 05

Title: Sustainability: Achieving Timeless Chapter Operations

Description: An interactive workshop focusing on the principles of chapter sustainability. The

workshop will introduce a new Standards concept, “The Three Pillars of Sustainability,” how the

Individual Soror, the Chapter, and the Sorority must work together for growth and longevity.

Review the newly revised “So Now You’re Elected” Manual. Leverage collaborative strategies that

will ensure chapter sustainability by preparing our Sorors as future leaders, ensuring that our

chapters are relevant, and protecting our legacy of sisterhood and service.

Workshop 06

Title: Are you REALLY active?

Description: Joining this sisterhood is a privilege that we’ve all had the pleasure of being apart.

Staying fully invested in your chapter and remaining active after Graduation is important for

strengthening this sisterhood and retaining lifelong active membership. This workshop will define

and provide tips for being financially and academically active, provide tips for being invested in

your chapter while being financially and academically active, and the steps for transitioning into a

Graduate Chapter.

Workshop 07

Title: “Sustaining Sisterhood and Sisterly Relations: What Draws Us Together, What Drives

Us Apart”

Description: The “soror relationship” offers unparalleled opportunities for closeness and

estrangement and the emotional connection between sorors is important in sustaining lifelong active

membership. This workshop will provide selected chapters the opportunity to share activities that

have made successful impacts on improving soror relationships and enhancing sisterly relations,

thus promoting an environment for sustainable membership within their chapter.

Workshop 08

Title: Website Guidelines and Evaluation

Description: Attend this workshop to hear updates on the elements needed to ensure chapter and

regional websites are compliant with the website guidelines. Sorors will leave understanding the

website evaluation process, the re-evaluation process, and review all forms for website evaluation.

Chapters will also leave the workshop with a clear understanding of resources available to ensure a

successful evaluation.

Workshop 09

Title: Timeless History Final Drafts Clinic

Description: Your Chapter has completed its history, but will it pass muster as a Timeless History

(TH)? The Regional Timeless History team will showcase Chapter works deemed TH-ready and

recommend measures needed to help other works achieve TH status. Historians, please submit your

“edited” manuscript for consideration.

Workshop 10

Title: Leveraging PR and Communications Skills through Timeless Strategies

Description: This workshop will provide effective strategies on how Sorors can penetrate the media

network to help transmit their message.  The session will also provide valuable tips on how to form a

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partnership with the media that will help in their publicity mission at the chapter, cluster and

regional levels. This workshop also incorporates strategies on how to maximize social media to

achieve PR objectives.

Workshop 11

Title: Conflict Resolution, “Let’s Talk and Move On!”

Description: This workshop is a continuation of the Conflict Resolution, Managing Your Pink and

Green Anger workshop series. Now that you have heard the “what and why” surrounding conflict, it

is time to hone your skills on “how”! Every soror needs to become better at the process of having

those tough love discussions critical to resolving inter-personal conflicts. Whether the conflict is

between you and another soror or you are trying to help resolve conflict involving others, this

workshop is for you.

Workshop 12

Title: THE PROTOCOL BLUEPRINT FOR GLOBAL LEADERSHIP-101 Part 2: Basic

Protocol Practices.

Description: This workshop provides an overview of the basic protocol practices, principles and

procedures of Alpha Kappa Alpha Sorority, Incorporated. Topics will include Soror Code of Ethics,

correct terminology, appropriate titles and introductions, appropriate attire and chapter decorum.

All attendees should bring a copy of “The Official Guide to Alpha Kappa Alpha Protocol 2010”.

Workshop 13

Title: Creating Global Opportunities for Success—Making EAF Work at the Region and

Chapter Levels

Description: Workshop focus:

1. Implement creative and innovative strategies to encourage chapters to attain the Silver, Gold,

and Platinum levels of EAF.

2. Market the EAF grants, scholarships, and awards available to individual sorority members,

chapters, and communities.

3. Discuss opportunities for chapters and individuals to establish endowments through EAF.

WORKSHOPS - SESSION II 10:30 A.M. – 12:00 Noon

Workshop 14

Title: Let's Get This Meeting Started!

Description: This interactive workshop examines the best practices for running meetings effectively

and simply with the use of parliamentary procedure.

Workshop 15

Title: Marketing your GLTTS Program for Maximum Impact

Description: This workshop will provide tools for marketing and branding your chapter GLTTS

program.  Sorors will discuss strategies and develop tactics which can be used to gain community

support and corporate sponsorships of chapter programs and service projects.  Chapter Basilei,

Program Chairmen, Graduate Advisors and Ivy Leaf Reporters are encouraged to attend.

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Workshop 16

Title: Sustainability: Achieving Timeless Chapter Operations

Description: An interactive workshop focusing on the principles of chapter sustainability. The

workshop will introduce a new Standards concept, “The Three Pillars of Sustainability,” how the

Individual Soror, the Chapter, and the Sorority must work together for growth and longevity.

Review the newly revised “So Now You’re Elected” Manual. Leverage collaborative strategies that

will ensure chapter sustainability by preparing our Sorors as future leaders, ensuring that our

chapters are relevant, and protecting our legacy of sisterhood and service.

Workshop 17

Title: sister, SISTAH

Description: Sisterhood” means feeling a sense of kinship and closeness with a group of women,

and finding ways to sustain this relationship is important for retaining lifelong active membership.

This workshop will provide tips for fostering stronger relationships, establish a sisterly protocol, and

provide event ideas based on various chapter sizes. Sorors will be able to share their own

experiences through group discussion.

Workshop 18

Title: Alpha Kappa Alpha Membership: Back to the Basics

Description: Our governing documents serve as the foundation for our operation and policies and

the currently approved Membership Intake Process provides the tools for ensuring successful

membership intake processes. This workshop will review the basics of the process, including a

review of the bylaws regarding memberships, the forms required for the process and responses to

frequently asked questions.

Workshop 19

Title: Global Empowerment: Moving from Discussion to Action

Description: This workshop will 1) outline the strategy for the mid-term elections in view of the

results  of the 2012 election, 2) address the new initiative for human trafficking , M.I.N.D. [Merciful

Intervention NOW Demands Safety]  and 3) a panel of experts  will identify legislation, resources

and explore how chapters can move into action with this new advocacy campaign.

Workshop 20

Title: Retaining the Records of Alpha Kappa Alpha in a Repository

Description: This workshop will introduce Sorors to two contemporary archiving issues: 1)

Archiving The Essential Records of Alpha Kappa Alpha – Retention Issues and Strategies; and 2)

Case Study: Preservation Repositories of Alpha Kappa Alpha; “Building, Remodeling or

Retrofitting Your Archives; Innovative Preservation Storage Solutions.” The workshop will also

provide an update on the status of Archiving Alpha Kappa Alpha records at Howard University’s

Moorland-Spingarn Research Center. It will close with the presentation of an Oral History sample

drawn from the Online Unsung Sorors of the Civil Rights Movement Exhibit.

Workshop 21

Title: Do’s and Don’ts of Conference and Event Planning

Description: All you wanted to know and were afraid to ask; Planning for Successful Conferences

and Events on the Chapter, Regional and National Levels.

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Workshop 22

Title: Financial Officer’s Certification Update

Description: This advanced workshop is for sorors who have completed Financial Officer

Certification Level I and will provide updated information on the revised Statement of Financial

Operations.

Workshop 23

Title: Board Member Responsibilities and Code of Conduct

Description: Sorors aspiring to become members of the Alpha Kappa Alpha Directorate need to

understand the big picture as it relates to board member responsibilities. The uniqueness of

membership on this Board is being able to understand, apply and live the Code of Conduct expected

of sitting Board members. You are encouraged to join in the discussion of this workshop to gain

clarity and insight.

Workshop 24

Title: THE PROTOCOL BLUEPRINT FOR GLOBAL LEADERSHIP

201: Part 2 Advanced Protocol Practices

Description: This workshop provides an in-depth overview of the protocol practices, principles, and

procedures of Alpha Kappa Alpha Sorority, Incorporated. Topics will include attire for Rituals and

events. Protocol planning for conferences and meetings, appropriate titles and introductions, gifts

and courtesies, dais seating for business meetings, luncheons and chapter sponsored events. All

attendees should bring a copy of “The Official Guide to Alpha Kappa Alpha Protocol 2010.”

Workshop 25

Title: Keeping our Secrets Sacred Through Timeless Commitment

Description: The ability to conduct our Rituals with solemnity, reverence, and sacredness is not

only the responsibility of chapter leaders, but also of all sorors. More importantly, it is expected of

all sorors to be committed to keeping our Rituals secret. Take the time to reflect and refresh your

knowledge, hearts, and minds to the important elements of our commitment to our Rituals and our

sisterhood.

Workshop 26

Title: Economics and Retirement Planning

Description: You worked hard, saved and planned for your retirement and felt you were ready to

enjoy the fruits of your labor. Now you are faced with the reality of increased health care cost, the

donut hole, supplemental Medicare coverage and so much more. Representatives from AARP and

AKA will discuss these realities and offer options that can ease the strain on your stretched budgets.

Presenter: Wells Fargo or Legacy Endowment Fund and Corporate Support Committee

Member

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Registration

General Information *** THERE IS NO ON-SITE REGISTRATION ***

Please email questions to: [email protected]

• Early registration closes on February 28, 2013. • Registration closes on March 15, 2013. • A credit card must be used for on-line registration. A chapter check, cashier’s check, or money order payable to 60th South Atlantic Regional Conference must accompany all mail-in registration forms. Personal checks will not be accepted. • A $50 handling fee will be assessed for any chapter check returned from the bank, and chapter registration will be delayed until the matter is cleared. • Refund requests must be submitted in writing to Soror Marsha Lewis Brown and postmarked by March 29, 2013. Refunds postmarked by March 29, 2013 will be considered and processed after the conference bills have been paid. A processing fee of $50 will be assessed. Refund requests will not be honored if post marked after March 29, 2013.

Mail refund request to: Attn: Registration Refund Request

60th South Atlantic Regional Conference P.O. Box 49064

Tampa, FL 33646

We reserve the right to cancel activities with full refund due to insufficient registration. Late Registration

A late fee of $75 will be assessed for each Graduate soror registering after February 28, 2013.

A late fee of $50 will be assessed for each Undergraduate soror registering after February 28, 2013.

Registrations after March 15, 2013, will not be processed. Special Needs Rooms: When making reservations, please request a handicapped accessible room. Scooter Rental: The Sorority will not be responsible for your rental. Please contact: Herbert’s Mobility, 1930 Ashley River Road, Charleston SC 29407, 843-571-1515.

mailto:[email protected]

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Registration Material Pick-Up Please bring and present your financial card and photo identification to complete the registration check-in.

If you are picking up a packet for an absent Soror, you will need a signed letter from the absent Soror giving permission to release her packet.

No registration materials or souvenirs will be mailed.

If a Soror has requested a refund, her packet cannot be obtained.

Registration Date Hours Wednesday, April 17, 2013 5:00 p.m. – 8:00 p.m. Cluster VI and Sorors registered for Pre-Conference Workshops Thursday, April 18, 2013 8:00 a.m. – 8:00 p.m. Friday, April 19, 2013 8:00 a.m. – 8:00 p.m. Saturday, April 20, 2013 9:00 a.m. – 12:00 p.m. Final Registration

Donation of School Supplies The drop off kiosk for the Regional Service Project will be located in the ball room

lobby near registration. The times for drop off are the same as those for registration

Wednesday through Friday.

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Regional Online Registration Process (Individual Sorors)

STEP 1 – Beginning the Registration Process Go to your region’s home page and search for the link for the conference of your choice. To find your region’s website, go to www.aka1908.com • About AKA • Select Regions to navigate to your region’s website. Once you click the link for the conference of your choice, click the Login link located in the left navigation bar. STEP 2 – Logging into the Regional Online System At the bottom of the Login page, enter your email address and password, then click Go. • IMPORTANT: Your email address MUST match the address on file at the Corporate

Office for a successful login. If you are financially active for the current year and are successful with your login, an expanded menu will appear on the left. Select the Upcoming Events link from the left menu. STEP 3 – Registering for the Conference of your choice Choose the conference you wish to register for by clicking its link. On the next screen, review the conference date and time to verify that you have selected the conference of your choice, then click on the Register for this Event Button. • Select the appropriate registration fee (Graduate or Undergraduate), then click Next. • Scroll down and complete the registration form:

◊ Your First Name, Last Name, Badge Name, Badge City, Badge State, and Badge Country should be pre-populated

◊ If you want your Badge Name to be different, you can edit this field ◊ Complete all applicable demographic information • Once completed, click Next. • Review your registration summary and verify your information, then click the Register

Now button.

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STEP 4 – Paying for your Conference

• You are now at the Online Store page – confirm the correct conference and fees, then

click the Check Out link at the bottom of the page. • The next page will be the Checkout page – verify that your billing address is correct. If

not, choose the radio button titled “Bill to Alternate Address” and complete the necessary information. Then click the Next button.

◊ Bill To Address must match the credit card statement mailing address. At the payment information screen, enter your credit card information to complete the transaction. Then click Next. • The last screen contains your order details. Once you have reviewed the order details,

click the Submit Order button. You will receive an email confirmation of your registration to your login email address.

Please remember that your registration will be considered pending until your per capita payment for this year has been verified. Your registration will be canceled if your current year dues are not paid.

b

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Worksheet for Online Registration

Soror

Registration Fees

Registration: Received by February 28, 2013 Late Registration: Received by March 15, 2013

*** Dinner and Dance Gala is included with registration for Graduate Sorors ***

*** Undergraduate Luncheon is included with registration for Undergraduate Sorors ***

Graduate $150

Graduate (Late) $225

Undergraduate $100

Undergraduate (Late) $150

Activity Fees

Diamond, Golden, and Silver Star Induction Ceremony $35

Dinner and Dance Gala Gratis for Graduate Sorors Only

Dinner and Dance Gala $75 for Undergraduate Sorors

EAF Luncheon $55

Financial Officers’ Certification – Level 1 $30

Mary Shy Scott Leadership Breakfast $50

Solomon White Legacy Luncheon $55

Sister-to-Sister Pre-conference Fun Night Gratis

Step Show and Stroll $25

Undergraduate Awards Luncheon Gratis for Undergraduate Sorors Only

Undergraduate Awards Luncheon $55 for Graduate Sorors

Guest/Non-Soror Registration Fees


*** Dinner and Dance Gala is not included with registration ***

Guest $60

Guest (Late) $85

Activity Fees

Note: Only the guest registered for the conference may participate in the scheduled activities noted below. The registration fee includes conference badge, admittance to the hospitality room, and vendors.

Charleston Historical Tour $25

Crowfield Golf Outing $65

Dinner and Dance Gala $75

EAF Luncheon $55

Step Show and Stroll $25

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Worksheet for Online Registration

Child/Youth Registration Fees


*** Dinner Dance is not included with registration ***

Child (ages 3-12) $40

Child (ages 3-12) Late $65

Child (ages 13-17) $55

Child (ages 13-17) Late $80

Activity Fees

Note: Only the child registered for the conference may participate in the scheduled activities noted below. The registration fee includes conference badge, admittance to the children’s activity room, vendors, and snacks.

Dinner and Dance Gala (ages 3-17) $50

EAF Luncheon (ages 3-12) $40

EAF Luncheon (ages 13-17) $55

Historic Charleston Tour (ages 6-13) $20

Step Show and Stroll (ages 3-17) $20

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GRADUATE ADVISORS’ CERTIFICATION PROGRAM

GENERAL INFORMATION

2013 REGIONAL CONFERENCES AND 2013 LEADERSHIP CONFERENCE

Authority: Article III, Section 22, Alpha Kappa Alpha Sorority, Incorporated Constitution and Bylaws and

the results of sorority litigation.

Who must receive Graduate Advisor Certification?

Candidates for advisor to an undergraduate chapter

Members of the chapter graduate Advisory Committee

Sorors in chapter leadership positions (Optional)

What is the Graduate Advisor Certification?

LEVEL I – training for candidates for Graduate Advisor and Graduate Advisory Committee

members and sorors in leadership positions who have never been certified

LEVEL II – training for candidates for Graduate Advisor and Graduate Advisory Committee

members and sorors in chapter leadership positions who are seeking recertification

What forms and documents are required for Graduate Advisor Certification?

From Soror to Basileus of local chapter:

Application and Affidavit

Documentation supporting conference attendance at one of the last two Boules or

one of the last two Regional Conferences

From Soror to Graduate Advisor Certification Program: Alpha Kappa Alpha, Sorority Inc.,

International Graduate Advisor Certification Committee, c/o Starlac McGhee, P.O. Box 669,

Byron GA 31008

Original Graduate Advisor Certification Application and Affidavit

A sealed Official Transcript or Letter (with raised seal) from college or university

showing soror is at least a five year post baccalaureate graduate

Copy of the cashier’s check or money order payable to Corporate Office in the

amount of $40 for training document fees

From Soror to Corporate Office: Alpha Kappa Alpha Sorority, Inc, 5656 S. Stony Island Avenue,

Chicago, IL 60637 Attn: Membership Department

Copy of Graduate Advisor Certification Form

38

Cashier’s check or money order payable to Alpha Kappa Alpha Sorority, Inc in the

amount of $40.00 (NO PERSONAL CHECKS)

Which sorors DO NOT need to submit an official transcript or Official letter showing she is at least a

five year post baccalaureate graduate?

Sorors applying for Level II recertification

How will the soror know that she has been approved for the certification training?

The soror will receive a confirmation e-mail from the Graduate Advisor Certification Committee OR

The soror will receive an e-mail of denial of training if documents are received after the postmark

deadline, OR are incomplete, incorrect, or cannot be verified.

What does the fee include?

The $40.00 fee will include a training package containing the following:

Graduate Advisors’ Certification Manual

Undergraduate Membership Intake Manual

General Information for the Collegian

Fiscal Fitness

Alpha Kappa Alpha Sorority, Incorporated Anti-Hazing Handbook

What is the deadline for sending documents to the Graduate Advisors' Committee and the Alpha

Kappa Alpha Corporate Office?

The absolute postmark deadline for sending documentation and fees is February 15, 2013

Additional Information

Soror must be registered for the conference at which the Graduate Advisor training is to be received.

Certification and recertification expire after 3 years.

If a soror cannot attend the certification training on the dates/location originally indicated on her

application, she may transfer her registration to a subsequent Regional Conference (at the discretion

of the Regional Directors), Boule, or Leadership Conference provided it is within the same calendar

year. Soror must submit a request for transfer in writing within 6 weeks following the original

conference date. Request should be submitted to Alpha Kappa Alpha Sorority, Inc., International

Graduate Advisor Certification Committee, c/o Starlac McGhee, P.O. Box 669, Byron GA 31008.

NO ON SITE REGISTRATION

GRADUATE ADVISOR CERTIFICATION APPLICATION POSTMARK DEADLINE: FEBRUARY 15, 2013

SECTION I: CONTACT INFORMATION (Please print clearly or type)

39

NAME: _____________________________________ Financial Card #:

_____________________________

Other Names Used:

________________________________________________________________________

Mailing Address:

________________________________City____________________State____Zip_________

E-Mail Address:

___________________________________________________________________________

Phone #: ________________________________________ Cell Phone #:

____________________________

Certification Training Requested: ____ Level I ___ Level II Location:

_____________________________

Regional Conference: ___________ Leadership: ________________

Current Chapter: _______________________________ Location:

__________________________________

SECTION II: AFFIDAVIT

I, _____________________________, DO HEREBY SWEAR OR AFFIRM THE FOLLOWING:

That I have been a member of _____________________________ chapter of Alpha Kappa Alpha Sorority,

Inc for at least two consecutive years (24 months active membership as defined by the Corporate Office)

immediately preceding the date of this application and affidavit; I have never been suspended for hazing; and

I have attended one of the last two Boules or one of the last two Regional Conferences:

____________________________________________

_________________________________________

Conference Attended Month/Year Attended

____________________________________________ _________________________________________

Signature Date

SECTION III: NOTARY

Signed and sworn before me on this _______________ day of _______________ 20____

NOTARY PUBLIC (Please stamp and seal)

Expires: _______________ 20 ____

SECTION IV: CHAPTER VERIFICATION STATEMENT

Based on chapter records/documents, I hereby confirm that this applicant has met the requirements for

Graduate Advisor Certification training: (1) there are no chapter records of the applicant ever having been

suspended for hazing; (2) the applicant has been a member of this graduate chapter for at least two

consecutive years (24 months active membership as defined by the Corporate Office) immediately preceding

the date of this application; and (3) has attended one of the last two Boules or one of the last two Regional

Conferences:

___________________________________________

(Printed Name)

____________________________________________

_________________________________________

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Signature (Basileus or Grammateus) Date

GRADUATE ADVISOR CERTIFICATION APPLICATION

CHECKLIST

COMPLETED PART I: APPLICATION COMPLETION

Complete Sections I & II of the Graduate Advisor Certification Application

NOTE: Signature in Section II must be completed in the presence of a Notary Public

Have application notarized in Section III of the application form.

After notarization, submit application to Basileus or Grammateus for completion of

Section IV, Chapter Verification Statement. Include documentation supporting

conference annotated in Section II.

PART II: APPLICATION SUBMISSION

Submit documentation to Alpha Kappa Alpha Incorporated, International Graduate

Advisor Certification Committee, c/o Starlac McGhee, PO Box 669, Byron GA 31008 as follows:

Original Graduate Advisor Certification application and affidavit

A sealed official transcript or letter with raised university seal from

college/university

A copy of cashier’s check or money order in the amount of $40 payable to

Alpha Kappa Alpha Sorority, Incorporated

Submit documentation to Alpha Kappa Alpha Incorporated, 5656 S Stony Island

Avenue, Chicago, IL 60637, Attn: Membership Department

Cashier’s check or money order in the amount of $40 payable to: Alpha Kappa

Alpha Sorority, Inc (NO PERSONAL CHECKS)

Copy of Graduate Advisor Certification Application & Affidavit

Maintain a copy of all documentation submitted for your records.

Postmark deadline for submission of all documentation

FEBRUARY 15, 2013. NO EXCEPTIONS!!!

41

Proposed Constitution and Bylaws Amendments Instructions

• Proposals for changes in the Constitution and Bylaws must be typed and submitted on

the Proposed Constitution/Bylaws Amendment Form. • A chapter Soror must submit proposed amendments for consideration to her chapter. • After approval by the chapter, proposed amendments must be sent to the Regional

Director for review and consideration at the regional conference. • Proposed amendments from general members should be submitted directly to the

Regional Director.


Attention: 2013 Proposed Constitution/Bylaws Amendment(s) P.O. Box 49064

Tampa, FL 33646

• Proposed amendments must be postmarked sixty (60) days prior to the date of the conference on or before February 18, 2013.

• If the proposed amendments are approved by two-thirds of the votes cast at the

Regional Conference, the South Atlantic Regional Director will forward the recommendation along with the transmittal form to the Alpha Kappa Alpha Corporation Office and to the chairman of the International Constitution Committee within thirty (30) days of the conference.

42

Proposed Constitution and Bylaws Amendment Submission

For Chapters and General Members

This form must be typewritten. Chapter: ____________________________________ Location: _______________________________ Basileus/General Member: ______________________________________________________________ Address: ____________________________________________________________________________ City: _______________________________________ State: _______________ Zip: ________________ Date of Vote: _______________ Chapter Vote Tally: Yes _____ No _____ Total Votes Cast _____ Current Section (please copy section as it is written in the current Constitution and Bylaws) Article: ___________________Section: ________________________ Page: ____________________ Proposed amendment (please type the wording exactly as you wish the amendment to appear) Rationale: Will this proposal have any fiscal impact on the sorority? Yes ______ No ______ Explain: Basileus/General Member Signature: _____________________________________ Date:___________ Print Name:________________________________ Phone Number: ____________ Email:___________ Grammateus Signature: ________________________________________________ Date: ___________ Graduate Advisor Signature: ____________________________________________ Date: ___________ (Undergraduate Chapters only)

Print Name: ________________________________ Phone Number: _____________ Email: _________ ____________________________________________________________________________________

Please return this form postmarked by February 18, 2013 to: Soror Marsha Lewis Brown

South Atlantic Regional Director Attention: 2013 SARC Proposed Constitution/Bylaws Amendment(s)

P.O. Box 49064 Tampa, FL 33646

____________________________________________________________________________________

For Regional Director’s Use Only Date of Conference: __________ Place: ____________________________ Passed: ____ Failed: ____ Number of Votes: Yes_____ No _____ Total Votes Cast ______ Regional Conference:______________ Grammateus Signature: _____________________________________Date: ______________________ Regional Director’s Signature: __________________________________ Date: ____________________

43

Regional Resolutions Form

A resolution is primarily a motion that mandates action by the body. Resolutions cannot be in conflict with the Constitution and Bylaws of Alpha Kappa Alpha Sorority, Incorporated. Resolutions cannot mandate action by the National Body. Please list resolutions for review and consideration at the Regional Conference. Provide a brief rationale/ explanation. All resolutions must be submitted by the chapter. Please Print or Type Chapter: ____________________________________________________________________________ Date Resolutions Approved by Chapter: ___________________________________________________ Resolution #1: Rationale: Resolution #2: Rationale: Basileus/General Member Signature: __________________________________ Date: ______________ Print Name:______________________________ Phone Number: ____________ Email: _____________ Grammateus Signature: _____________________________________________ Date: ______________ Print Name: _____________________________ Phone Number: _____________ Email: ____________ Graduate Advisor Signature: __________________________________________ Date: _____________ (Undergraduate Chapters only)

Print Name: _____________________________ Phone Number: ______________ Email: ___________ ____________________________________________________________________________________


South Atlantic Regional Director Attn: SARC Resolutions


44

Regional Recommendations Form

A recommendation is an action item for review and consideration by a higher body that is not a Constitution and Bylaws proposed submission and should not in any way be in conflict with the Constitution and Bylaws and Manual of Standard Procedure. Please list the recommendation(s) with a brief rationale/explanation. All recommendations must be submitted by the chapter. Please state wording exactly as you wish the recommendation(s) to be read. Use the appropriate format and attach sheets if necessary. Please print or type Chapter: ____________________________________________________________________________ Date Recommendations Approved by Chapter: ______________________________________________ Recommendation #1: Rationale: Recommendation #2: Rationale: Basileus/General Member Signature: __________________________________ Date: ______________ Print Name:______________________________ Phone Number: ____________ Email: _____________ Grammateus Signature: _____________________________________________ Date: ______________ Print Name: _____________________________ Phone Number: _____________ Email: ____________ Graduate Advisor Signature: __________________________________________ Date: _____________ (Undergraduate Chapters only)

Print Name: _____________________________ Phone Number: ______________ Email: ___________ ____________________________________________________________________________________


South Atlantic Regional Director Attn: SARC Recommendations


45

2013 Application for Awards Please print clearly or type.

Name of Award___________________________________________________________________

Chapter___________________________ Chapter Location _______________________________

Name of Soror or Chapter Applying for the Award (if applicable) _____________________________ (A maximum of three (3) Sorors may enter any given award category, [only one per exhibit] with a separate entry

form for each Soror) Awards Committee Chairman________________________________________________________ Chairman’s E-mail Address__________________________________________________________ Chairman’s Telephone Number ______________________________________________________ _____________________________/____________________________________________________ Print name of Basileus Signature of Basileus Date

____________________________/____________________________________________________

Print name of Graduate Advisor Signature of Graduate Advisor Date

Chapter Participation Fee/Form must accompany this form (same mailing). Forms must be

postmarked no later than February 18, 2013. Mail forms to:

Soror Tiffany Moore Russell

Awards & Exhibits Chairman, South Atlantic Region 8534 Sunsprite Court

Orlando, FL 32818 (321) 303-3536

[email protected]

***Scrapbook Entries are to be mailed (Clearly Labeled Scrapbook) to the attention of:

Soror Linda W. Foster Smith Dray Line

2830 Ashley Phosphate Road North Charleston, SC 29418

Scrapbooks are to be mailed for receipt ONLY during the week of March 25-29 2013. Mailings sent with signature requirements will be returned. Books received after March 29, 2013 will not be judged.

COMPLETE ONE FORM PER ENTRY (SA-201) DATE RECEIVED____________

46

2013 Application for Exhibits

PLEASE TYPE OR PRINT Name of Award_____________________________________________________________

Chapter_________________________________ Chapter Location _________________

Name of Soror or Chapter Applying for Award_____________________________________ (Only One Soror per Category)

Awards Committee Chairperson__________________________________________________

Chairman’s E-mail and Telephone Number(s) _______________________________________

Category: Chapter Program_________ Chapter Arts and Crafts________ Individual Arts and Crafts________

Description of display___________________________________________________________

Absolutely one table per entry, with the understanding that it may be necessary to share a table.

Displays designed to accommodate more than one table will not be judged.

_____________________________/______________________________________________ Print Name of Basileus Signature of Basileus Date

_______________________________/____________________________________________ Print Name of Graduate Advisor Signature of Graduate Advisor Date

Statement of Originality (individual entries only): I affirm that this is my creative work.

_______________________________ __________________ Signature of Applicant Date

CHAPTER PARTICIPATION FEE/FORM MUST ACCOMPANY THIS FORM (same mailing).

FORMS MUST BE POSTMARKED NO LATER THAN February 18, 2013.

Set up for exhibits will be Thursday of the Conference Week.

Graduate Chapters 9:00 a.m. – 1:00 p.m. Undergraduate Chapters 9:30 p.m. - 11:30 p.m.

Mail forms to:



Orlando, FL 32818 (321) 303-3536 or [email protected]

COMPLETE ONE FORM FOR EACH ENTRY (SA – 301) DATE RECEIVED__________

47

2013 Chapter Participation Fee Form for Awards and Exhibits Please print clearly or type.

Chapter’s Name__________________□ Graduate □ Undergraduate (School’s Name) _______________

Location (City and State) _______________________________________________________________

Basileus Name _______________________________________________________________________

Basileus Telephone(s) and E-mail Address_________________________________________________

Chapter’s Awards and Exhibits Chairman___________________________________________________

Chairman’s Telephone(s) and E-mail Address_______________________________________________

Enclosed is the chapter’s participation fee in the amount listed below:

Please do not include numeric awards in the monetary count. Please understand that if more than one Soror’s

name is submitted for any given category, each Soror is considered an entry. A maximum of three (3) Sorors may enter

any given award category, only one entry per exhibit category.

*** (Participation Form/Fees, Applications for Awards and Exhibits must be sent in the same envelope at the same time, no exceptions, postmarked by the designated time.) _____________________________/______________________________________________________ Print Name of Basileus Signature of Basileus Date

____________________________/_______________________________________________________

Print Name of Graduate Advisor Signature of Graduate Advisor Date

Please make chapter check payable to the 60th South Atlantic Regional Conference, Alpha Kappa

Alpha Sorority, Inc. Submit check with this form and return to the soror below postmarked no

later than February 18, 2013. NO EXCEPTIONS.



Orlando, FL 32818 (321) 303-3536

[email protected]

COMPLETE ONE FORM ONLY (SA – 101) DATE RECEIVED___________

$100.00 (up to 7 entries) $_________

$125.00 (8 or more entries) $_________

Total Amount Submitted $_________

Total Entries Submitted __________

48

Delegate Certification

• Use the Delegate Certification Form to list the names of your chapter’s delegates and alternates to the AKA 60th South Atlantic Regional Conference. The number of delegates for each chapter is based on the number of financial Sorors as of January 31, 2013.

• All delegates and alternates must be certified by the Basileus prior to registration for the

conference. • The Basileus or Grammateus is the only soror who can authorize a change in delegates

or alternates.

Mail the Delegate Certification form postmarked by February 28, 2013 to:


Attention: 2013 SARC Chapter Delegate Certification P.O. Box 49064

Tampa, FL 33646

After the deadline, any changes in the list of official delegates must be submitted to the South Atlantic Regional Director and the Regional Conference Registration Chairman by March 21, 2013.

49

Delegate Certification Form Please Print or Type

Chapter: ___________________________________ Number of Active Members: _______ Location: ____________________________ Address: _____________________________ City: ________________________________ State: _________ Zip: __________________ Check One: ____ Graduate ___ Undergraduate Name of College: ____________________ Every financial chapter is entitled to no less than two (2) delegates. The formula for determining the delegate strength is as follows: No chapter shall have more than 12 delegates.

1 - 10 active members 2 delegates 86 - 100 active members 8 delegates 11 - 25 active members 3 delegates 101 - 115 active members 9 delegates 26 - 40 active members 4 delegates 116 - 130 active members 10 delegates 41 - 55 active members 5 delegates 131 - 145 active members 11 delegates 56 - 70 active members 6 delegates 146 and over active members 12 delegates 71 - 85 active members 7 delegates

The number of delegates is based on the number of active sorors as of January 31, 2013. References: Constitution and Bylaws Article VIII, Section 5.

Please list names in alphabetical order.

DELEGATES ALTERNATES

1. 1.

2. 2.

3. 3.

4. 4.

5. 5.

6. 6.

7. 7.

8. 8.

9. 9.

10. 10.

11. 11.

12. 12.

Basileus Signature:______________________________________________ Date: ______________ Print Name: Phone Number: Email: ____________________________________________________________________________________________________________ Grammateus Signature: ___________________________________________Date: ______________ Print Name: Phone Number: Email: ____________________________________________________________________________________________________________ Graduate Advisor Signature: _______________________________________ Date: ______________ (Undergraduate Chapters only) Print Name: Phone Number: Email: ____________________________________________________________________________________________________________

Mail this form by postmark deadline February 28, 2013 to: Soror Marsha Lewis Brown

South Atlantic Regional Director Attention: 2013 SARC Chapter Delegate Certification

P.O. Box 49064, Tampa, FL 33646

50

Alpha Kappa Alpha Sorority, Incorporated 60th South Atlantic Regional Conference

Regional Conference Committee Participation Form Please type or print legibly and include complete address with city, state and zip code.

Only forms signed by the Chapter Basileus will be accepted.

Chapter ____ _______ Location _____

University/College (If undergraduate): _

ARCHIVES Name ______________________________________

Address ___________________________________

Phone _____________________________________

Email ______________________________________

AWARDS Name ______________________________________

Address ___________________________________

Phone ____________________________________

Email _____________________________________

COMMUNICATIONS & TECHNOLOGY Name _____________________________________

Address __________________________________

Phone ____________________________________

Email _____________________________________

CONNECTION Name ____________________________________

Address __________________________________

Phone ___________________________________

Email ____________________________________

CONSTITUTION Name ___________________________________

Address _________________________________

Phone ____________________________________

Email ___________________________________

MEDICAL RESPONSE Name ___________________________________

Address _________________________________

Phone ____________________________________

Email ____________________________________

MEMBERSHIP Name _______________________________________

Address ______________________________________

Phone ______________________________________

Email ________________________________________

NOMINATING Name _______________________________________

Address ______________________________________

Phone ______________________________________

Email _______________________________________

PHILACTERS Name _______________________________________

Address ______________________________________

Phone ______________________________________

Email ________________________________________

PROGRAM Name _______________________________________

Address _____________________________________

Phone ______________________________________

Email _______________________________________

PROTOCOL Name _______________________________________

Address _____________________________________

Phone ______________________________________

Email ______________________________________

RECOMMENDATIONS Name _______________________________________

Address ____________________________________

Phone ______________________________________

Email ______________________________________

51

Alpha Kappa Alpha Sorority, Incorporated 60th South Atlantic Regional Conference

RESOLUTIONS

Name __________________________________ _

Address __________________________________ _

Phone _____________________________________

Email _____________________________________

RULES

Name __________________________________

Address _________________________________

Phone __________________________________

Email ___________________________________

STANDARDS

Name __________________________________

Address _________________________________

Phone __________________________________

Email ___________________________________

TELLERS

Name _____________________________________ _

Address __________________________________ _

TIME & PLACE

Name ______________________________________ _

Address _____________________________________

Phone ________________________________________

Email _______________________________________

UNDERGRADUATE ACTIVITIES

Name __________________________________

Address _________________________________

Phone __________________________________

Email ___________________________________

VENDORS

Name ___________________________________

Address _________________________________

Phone ___________________________________

Email ___________________________________

Phone ____________________________________

Email _____________________________________ NOTES: PLEASE INCLUDE COMPLETE ADDRESS INCLUDING CITY, STATE, AND ZIP CODE FOR EACH PARTICIPANT. ONLY FORMS SIGNED BY THE CHAPTER BASILEUS WILL BE ACCEPTED. __________________________________________ __________________________________________ Signature of Chapter Basileus Signature of Chapter Grammateus

___________________________________________ Graduate Advisor's Signature (If undergraduate chapter)

Return this form postmarked by February 28, 2013, to: Soror Marsha Lewis Brown

South Atlantic Regional Director P. O. Box 49064

Tampa, Florida 33646 (Note: These individuals will serve in 2013)

52

Mary Shy Scott Leadership Breakfast BASILEUS / SOROR OF THE YEAR / LEADERSHIP FELLOW

Recognition will take place on Friday, April 19, 2013, at the Mary Shy Scott Leadership Breakfast.

2013 Chapter Basileus Please print or type.

Chapter Basileus: __________________________________________________ Email: __________________________

Chapter: _________________________________________________________________________________________

Address: _________________________________________________________________________________________

City: ________________________________ State: _________________ Zip: _________________________________

2013 Soror of the Year Each chapter is asked to submit the name of the soror chosen to represent the chapter. A chapter uses its own criteria to

select the Chapter’s Soror of the Year.

Soror: ____________________________________________________________Email: _________________________

Chapter: _________________________________________________________________________________________

Address: _________________________________________________________________________________________

City: _______________________________State:___________________ Zip:__________________________________

2013 Leadership Fellow Soror: ____________________________________________________________ Email: _________________________

Chapter: _________________________________________________________________________________________

Permanent Address: ________________________________________________________________________________

City: _________________________________State: ___________________ Zip: ______________________________

Basileus Signature: ______________________________________________Date: ____________________________

Print Name: ________________________________________________Phone Number: _________________________

Email: ___________________________________________________________________________________________

Graduate Advisor Signature: _______________________________________Date: ___________________________

(Undergraduate Chapters only)

Print Name: Phone Number: Email:

____________________________________________________________________________________________________________________

Postmark deadline is March 10, 2013, to ensure sorors’ names will be included in the program. Must submit information to be recognized in printed program

and purchase ticket for event.

_____________________________________________________________________________________ Ann S. Dicks

314 Jehossee Drive

Aiken, SC 29801

[email protected], Home- 803-649-4401, Cell- 803-646-2839


53

Solomon White Luncheon Registration

Submit a photo capturing the Alpha Kappa Alpha women in your family. Photos will be used to

create a slide show displayed during the luncheon.

Email Registration Form and picture (s), no more than 2 per Soror, in JPEG Format to: Soror Debra Watson-Norman, [email protected] - Due by March 10, 2013

Or

Mail Registration Form and picture(s), no more than 2 per Soror, to: Soror Debra Watson-Norman

1006 Senate Street

Orangeburg, SC 29118

Due by March 10, 2013

Please include a stamped, self-addressed envelope for the return of your picture(s).

Please Print Clearly or Type.

Please identify the Soror responsible for completing the form on behalf of the family legacy:

Name: ______________________________________________________________

(Soror Completing the form)

Telephone:___________________________________________________________

Email address:________________________________________________________

Address:_____________________________________________________________

City: ___________________________State__________________Zip Code________

Chapter LEGACY PHOTO ENCLOSED: _____YES _____NO HOW MANY? ____________

Please identify Sorors, including each Soror’s current chapter, in photo from left to right, beginning with

standing rows in rear and ending with sitting rows. Separate photos and forms may be submitted for

Sorors who do not have a single photo depicting their legacy.

Name________________________________Location:__________________

Soror’s Family Members (Please list Soror who began the Alpha Kappa Alpha Legacy in your family in the first space provided below)

Name Relationship Initiation Chapter and Date (mm/yy)

_____________________________________________________________________________________________


54

Undergraduate Awards Luncheon “Polished Pearls on Sandy Shores Rendering Global Leadership through Timeless Service”

Please print clearly or type

Chapter Name: _________________________________________________________

University/College: ______________________________________________________

Location: ______________________________________________________________

2013 Leadership Fellow:

Soror’s Name: __________________________________________________________

Chapter: _____________________ College/University: __________________________

Undergraduate Luncheon Presentation

Please mail chapter photographs on a CD and a $5.00 chapter check or money order made

payable to South Atlantic Regional Conference to be included in a presentation featuring the

Undergraduate chapters of the South Atlantic Region. Share a digital story showing your

chapter’s Global Leadership through Timeless Service journey. Include Leadership fellows,

College/University Queens, and other campus and organizational Queens. Photos must be

submitted by March 10, 2013. Please label your CD with Chapter’s name and

University/College information. Please send captions with each picture according to how pictures

are organized on the CD.

Each chapter is asked to purchase a gift to be presented to their Graduate Advisor ($10.00

maximum). Please send the following information to Soror Amber M. Brown, [email protected] by March10, 2013: Name of Chapter, Location of Chapter,

Advisor (s) Name, Soror making presentation.

PLEASE NOTE: General Conference Registration for Undergraduates includes Gratis

Luncheon Ticket in lieu of Gratis Dinner and Dance Gala Ticket.

Basileus Signature: _____________________________ Date: ___________________ Print Name: ________________ Phone: _____________ Email: __________________ Graduate Advisor Signature: ________________________ Date: _________________ Print name: ____________ Phone number: ____________ Email: _________________ # of Photos: __________________ Fee Enclosed: _______________

Mail CD, completed form, and $5.00 chapter check or money order by postmarked date

March 10, 2013 to:

Amber M. Brown

c/o Sigma Tau Chapter of Alpha Kappa Alpha Sorority, Inc.

Armstrong Atlantic State University

PO Box 14671

Savannah, GA 31416


55

Workshop Convener and Recorder Commitment to Serve Form

I desire to serve as a □ Convener □ Recorder Name ________________________________________________________________________ Address ______________________________________________________________________ Phone ( ) ______________ Cell ( ) _______________Fax ( ) _____________________ Email ________________________________________________________________________ Chapter ______________________________________________________________________ Participant’s Signature: ______________________________________ Date: _______________ Basileus Signature: ________________________________________ Date:________________ Print Name: _________________ Phone Number: _______________ Email: _______________

By signing this form, you are committing your willingness to serve in one of the above positions during the 60th South Atlantic Regional Conference. You are also verifying that you will attend an orientation workshop for conveners and recorders. I plan to attend orientation on Thursday, April 18, 2013, 3:30 p.m.

____________________________________________________________________________________

Return this form postmarked by March 10, 2013, to: Soror Iva B. Carter

214 E. Palm Avenue Tampa, Florida 33602

(813) 486-7753 [email protected]

56

Diamond, Golden, Silver Stars & Chapter Anniversaries

Please print c learly or type

Chapter Name:

Location:

Basileus:

Phone Number:

Note: Photos should be no larger than 5x7 and electronically sent to Soror NathlynJenkins, [email protected]

A $15.00 chapter check or money order should be sent with this form per photo to the address at the

bottom of the page. The fee covers photo processing and tiara. Make checks payable to 60th SARC.

2013 Chapter, Diamond, Golden and Silver Anniversaries

Chapter Charter Date _

Note: 5x7 photo should be electronically sent to Soror Nathlyn Jenk ins , nathyted@att,net , and a fee of

$15.00 ( P a y a b l e t o 6 0t h

S A R C ) sent t o the address at the bottom of this form

2013 Diamond Sorors: Please submit names of all Sorors who become Diamond in 2013.

Name of Soror Date Initiated Chapter Initiated

2013 Golden Sorors: Please submit names of all Sorors who become Golden in 2013.


2013 Silver Stars: Please submit names of all Sorors who become Silver Stars in 2013.


Basileus Signature _________________________________________________Date

Print name __________________________________________Phone Number

Email _ Mail completed form and a $15.00 chapter check or money order per photo made payable to

60th SARC. NOTE: Must purchase ticket to attend. Mail this form postmarked by March 10, 2013 :

Soror Nathlyn Jenkins

C/O Nu Alpha Omega Chapter of Alpha Kappa Alpha Sorority, Inc.

PO Box 1105 - Monks Corner, SC 29461


57

Chapter Basilei Chat

Please type or print clearly.

The Basileus of each chapter is asked to attend the Chapter Basilei Chat on Thursday, April 18, 2013, 2:45 p.m. - 4:30 p.m.

Please check the location at the Registration Desk upon arrival at the conference.

Name ______________________________________________________________________________ Address_____________________________________________________________________________ City________________________________State______________________Zip____________________ Phone _______________________ Email ___________________Fax___________________________ Chapter_____________________________________________________________________________ (Please Circle One) - First-year Basileus or Continuing Basileus ____________________________________________________________________________________

Please return this form postmarked by March 15, 2013 to: Soror Sharon Brown Harriott

916 Woodale Circle Columbia, SC 29203

(803) 414-8825 [email protected]

58

First Time Attendees Orientation Please type or print clearly.

Orientation for First Time Attendees

Thursday, April 18, 2013 3:00 p.m. - 4:30 p.m.

Please check the location at the Registration Desk upon arrival at the conference.

Name_____________________________________________________________ Address___________________________________________________________ City_____________________________State____________________Zip_______ Phone______________________________________Fax____________________ Email_____________________________________________________________ Chapter__________________________________Basileus___________________ Chapter Location/School______________________Cluster___________________

Return this form postmarked by March 15, 2013 to: Soror Thuane Fielding

90 Gordon Street Charleston, SC 29403 [email protected]

59

Undergraduate Step Show GUIDELINES FOR STEP SHOW PARTICIPANTS

NOTE: If approval has been granted for Step Show participation during 2012-13 school year chapters

are expected to step and/or stroll at the Regional Conference.

1. A 10-minute time limit including entrance will be enforced. Acts must be a minimum of 8 minutes.

ANY TEAM EXCEEDING 10 MINUTES WILL BE DISQUALIFIED!

2. Any display of obscene gestures and/or profanity, including music during the step show, will result in

the team being disqualified.

3. All music must be provided on pre-recorded (preferably) CDs and given to the event sound technician

prior to show time. Each team is required to provide a sound technician to ensure proper timing.

4. Teams are required to submit a CD by March 18, 2013. If your list of performers changes from what

was submitted on your registration form, please submit the changes with your CD.

Teams are limited to a maximum of 20 performers, including stagehands and technicians. Only members

of the team and a maximum of two technicians/stage hands will be permitted to help with props on the

stage and music.

5. Use of explosives, fireworks, or any type of special effects that are a fire hazard is strictly prohibited.

Violations of this rule will result in automatic disqualification.

6. Only financial sorors registered for the 60th South Atlantic Regional Conference are eligible to participate in the step show competition. Please include your financial card number on the registration form following each soror’s name.

1st place - $500

2nd place -$300 STEP SHOW PERFORMANCE CRITERIA

Creativity: Innovation and use of props (20 points) Precision: Synchronization (20 points) Degree of difficulty: Intricacy of steps, use of props, gymnastics, etc. (20 points)

Performance Composite Overall theme: How well the show flows together (10 points) Crowd participation: Level of enthusiasm (10 points) Voice: Diction, clarity of chants, speech (10 points) Transition: How smoothly team transitions and changes of formation (10 points)

60

Undergraduate Stroll Off GUIDELINES FOR STROLL PARTICIPANTS

1. A 7-minute time limit including entrance will be enforced. Strolls must be a minimum of 3 minutes. ANY TEAM EXCEEDING 7 MINUTES WILL BE DISQUALIFIED! 2. Teams are required to submit a CD with up to five (5) songs by March 18, 2013. If your list of performers changes from what was submitted on your registration form, please submit the changes with your CD. 3. Any display of obscene gestures and/or profanity during the stroll show, will result in the team being disqualified.

4. All teams must submit a list of performers. Teams are limited to a maximum of 20 performers. 5. Use of explosives, fireworks or any type of special effects that are a fire hazard is strictly prohibited. Violations of this rule will result in automatic disqualification. 6. Only financial Undergraduate sorors registered for the 60th South Atlantic Regional Conference are eligible to participate in the Stroll competition. Please include your financial card number on the registration form following each soror’s name. 1st place $250 2nd place $150 JUDGE’S CRITERIA: Creativity: Innovation of stroll steps

Precision: Synchronization

Degree of difficulty: Intricacy of steps and formation

Performance Composite

Overall theme: How well the stroll flows together

Crowd participation: Level of enthusiasm

Transition: How smoothly team transitions and changes of formation

61

Step/Stroll Team Registration Form

CHECK ONE: Participating in or Performing: Step___ Stroll____

Chapter Name: ________________________________________________

Name of School: _______________________________________________

City/State/Zip: _________________________________________________

Graduate Advisor Signature: _________________________ Date: ________

Phone Number: __________________ Email: _________________________

Basileus Signature: ________________________________ Date: _________

Phone Number: __________________ Email: _________________________

Please list names of ALL Step/Stroll team participants:

_________________________ __________________________ ___________________

_________________________ __________________________ ___________________

_________________________ __________________________ ___________________

_________________________ __________________________ ___________________

Registration Fees:

Undergraduate Step Team $50.00 Non-refundable

Stroll-Off Team (Undergraduate) $25.00 Non-refundable

Only money orders, cashier’s checks, or chapter checks will be accepted.

Registration must be postmarked by March 18, 2013.

Make Payable to: 60th South Atlantic Regional Conference

Mail Registration Form and Check to:

Soror Ashley M. Flowers

c/o Gamma Nu Chapter of Alpha Kappa Alpha Sorority, Inc.

PO Box 4404

Orangeburg, SC 29115

If you should have questions regarding the Step and Stroll Show and registration, please contact

Soror Ashley Flowers @ [email protected]

62

Ivy Beyond the Wall Please print clearly or type

Chapter Name: ____________________________________________________

Location: _________________________________________________________ Basileus: _________________________________________________________

Print Signature Email: ______________________________ Telephone: ___________________ List the names of all sorors who have become an Ivy Beyond the Wall since the 2011 South Atlantic Regional Conference. Name of deceased soror Date of Death

List additional names on a separate sheet and attach. Sorors are required to wear white dresses or suits (no color trim) and white shoes. Pants and hats are not permitted. The ceremony will be held on Sunday, April 21, 2013. SPECIAL NOTE: Please return this form no later than March 23, 2013. Names of sorors who become Ivies Beyond the Wall after March 23, 2013, will be accepted at the Conference in the Regional Office until Thursday, April 18, 2013, by 2:00 p.m. Chapter Basileus or her designee should arrive at the ceremony location no later than 15 minutes prior to the beginning of the ceremony. Chapter Basileus or designee should sit on the front row to place an ivy leaf on the table when the Ivy Beyond the Wall deceased Soror’s name is called. Chapter members should stand when the name(s) of the Ivy or Ivies Beyond the wall from their chapter is/are called.

Basileus Signature: _____________________________ Date: ____________ ___________________________________________________________ Print Name: Phone Number: Email:

Mail this form postmarked by March 23, 2013 to: Debra B. Steed

c/o Zeta Xi Omega of Alpha Kappa Alpha Sorority, Inc.

PO Box 31007

Augusta, GA 30903

63

Charter Bus Transportation Form

If you plan to travel to the SARC by charter bus, please fill out this form (type or print

clearly) and return it to the contact person listed at the bottom of this page. Form should

be submitted by the chapter Basileus or Graduate Advisor.

CHAPTER NAME__________________________ CHAPTER LOCATION_________________________

CHAPTER CONTACT PERSON__________________________________________________________

CONTACT PERSON’S PHONE NUMBER(S)

________________________________________________

CONTACT PERSON’S E-MAIL ADDRESS__________________________________________________

NAME OF CHARTER BUS COMPANY____________________________________________________

ADDRESS___________________________________________________________________________

PHONE NUMBER(S)

___________________________________________________________________

DATE & TIME OF ARRIVAL_____________________________________________________________

DATE & TIME OF DEPARTURE__________________________________________________________

RETURN THIS FORM POSTMARKED BY MARCH 23, 2013 TO:

Soror Zena McClain

c/o Gamma Sigma Omega Chapter of Alpha Kappa Alpha

Sorority, Inc.

PO Box 23292

Savannah, GA 31403