somerset hills ymca swim team
DESCRIPTION
Somerset Hills YMCA Swim Team. Swim Team Parents Organization 2013- 2014 Season. Successful Programs Require…. Strong coaching staff Top facility Support of YMCA Adequate resources Committed swimmers Involved & supportive parents Volunteers. Objectives of STPO. - PowerPoint PPT PresentationTRANSCRIPT
Somerset Hills YMCASwim Team
Swim Team Parents Organization
2013- 2014 Season
Successful Programs Require…
Strong coaching staff Top facility Support of YMCA Adequate resources Committed swimmers Involved & supportive parents Volunteers
Objectives of STPO
Foster fellowship, integrity, sportsmanship and honesty among parents and children (see Philosophy & Goals of SHY)
Support the Somerset Hills YMCA Further interest of competitive swimming with YMCA and area Sponsor & support YMCA league, SHY Swim team, USA
Swimming and the SHY National team Encourage & coordinate parental participation in swim team
activities Organize, execute and support fundraising for the SHY swim
team and YMCA Support the philosophy, goals & objectives of the Head Coach
What the STPO Does
Run Swim Meets Organize Social Events and Team Celebrations Purchase and maintain meet, pool and training equipment Provide swimmer t-shirts, awards, gifts, etc. Collect and pay out US registration and meet entry fees for
swimmers Research and make travel arrangements for swimmers and
coaches Conducts Fundraising efforts Support National Team And Much More
STPO Officers
President: Joanne Wachenfeld [email protected] (908-542-0446) Treasurer: Kendra Russano [email protected] (732-369-3372) Meet Director: Martin Scheidl [email protected] (973-543-1726) Secretary: Mary Bigini [email protected] (908-221-0454) Officials Coordinator: Katie Straub [email protected] (908-766-0846) Fundraising Coordinator: Andrea Adams [email protected] (908-580-
9256) Head Coach: Peter Barry Peter Barry [email protected] (908-
630-3531) Administrative Advisor: Suzi Pellegrino [email protected]
(908-766-7898 ext. 604)
Website Master: Lynn Southcott [email protected]
Team Communication Announcements on SHY Website:
http://www.shyswimteam.org
Emails from SHY STPO Gmail Account
Be sure to complete STPO registration
Notify [email protected] if any changes to your email address during the season
Registration Fees
September – March Swim Team FeesPaid to SHY either in one payment or by e-pay
Meet Entry Fees Deposit is required and billing for additional fees will be mailed as we progress through
the seasonRegardless of whether or not your child ultimately swims, fees are charged when your
swimmer is entered into the meet
USA Swimming Fee (all swimmers 9 & Over) - $56
STPO Dues - $75 per family
STPO Invoices for the above will be emailed to Swim Team families
Team Clothing
Team Suit/Equipment Sales Vendor – California Beach Hut Online orders accepted through 9/17 Ask for SHY Team Discount for all in-store purchases Team Coordinator – Tracy Fitzgerald ([email protected])
SHY Sportswear Vendor – SneakerPlus Online Orders accepted through 9/30 Team Coordinator – Tess Buckley
Participation Policy All families are expected to participate by:
Volunteering for one Committee Working at least 3 Dual Meets per dual team on which you have swimmers Taking Turns Timing at Invitational Meets Volunteering for SHY Hosted Meets your swimmer attends Working the NJ YMCA 8 & Under State Championships
SHY has no volunteer deposit requirement because our parents have always stepped up in the past. Let’s keep it that way.
Volunteering is critical to the success of our team and as a result we need full participation
Committees
Banquet Committee Chris Corrigan [email protected] Plan annual team Banquet in March Handle RSVP’s Select team, coach and volunteer gifts Set-up and Clean-up
Dual Team VP’s Mary Bigini [email protected] Communicate with Dual Meet Team Check-in volunteers Bring supplies to Dual Meets 2 per team
Fall Picnic Maryann Sardis [email protected]
Katie Straub [email protected] Coordinate set-up, food and clean-up for Fall Picnic
Fall Social Andrea Adams [email protected]
Barbara Cromie [email protected] Plan, coordinate and set-up Fall Social for parents.
Fundraising Andrea Adams [email protected] Research, plan and implement fundraisers Monies raised go towards operation of team Current programs: Scrip, Frozen Falls, Holiday Pie Sales
Committees
Committees
Hospitality Beth Sargen [email protected] Purchase refreshments for coaching and officials at SHY hosted meets Staff Hospitality Room
Photography Anne Castagno [email protected] Take photos at SHY meets and events Create slide show/DVD for Banquet Produce team photo for Dual Teams
Practice Group Leaders Coordinate practice group parties Assist practice coaches Communicate with practice groups 2 per practice group
Committees
Publicity/Promotion Michelle Breslin [email protected] Celebrate SHY swimmer achievements Recognize out of pool accomplishments Promote Team successes Planning a team e-newsletter
Sportswear Tess Buckley [email protected] Research and select team sportswear Coordinate ordering and distribution
Travel Chris Glockenmeier [email protected] Research and make travel arrangements Assist Head Coach with logistics – Nationals, Training Trip, LC Nationals Coordinate team dinners at away championship meets
Dual Meet Teams
Girls A Team Girls B Team Girls C Team
Boys A Team Boys B Team
Dates/ Times ( Saturdays, October – January) Specific dates TBA Usually 2 hour meet
Each family should volunteer for 3 Dual Meets during the season for each Dual Team they have swimmers on.
Dual Meet VP’s will request volunteers and send out a schedule. Jung Dettelback will coordinate the officials.
Volunteer Jobs include Officials, Timers, Colorado Operators, Meet Manager Operators, Runners, Set-up, Clean-up, Snack Coordinators.
Dual Meet Volunteering
Invitational Meets
1-3 day meets approximately monthly during season
Some invitational meets may have time standards (minimum or maximum qualifying times)
Optional – swimmer chooses events
Warm-up time will be posted on website – swimmer should be ready to swim, not arriving at warm-up time.
Invitational Meets – Timing Assignments
Prior to Meet Host Team will send out team timing assignments Barbara Cromie will divide timing assignments between parents of swimmers
attending the meet SHY Parent Timing assignments will be emailed and posted on website Notify Barbara immediately if cannot time or find your own replacement
At the Meet Timers check-in and get stopwatch First shift timers attend Timer Meeting Time until replacement arrives
Invitational Meets – Timing Assignments
Timing assignments will be rotated throughout the season so all families take their turn. A Volunteer Matrix is maintained for the season.
Those whose swimmers attend many meets or who have multiple swimmers will be called on to time more frequently
SHY Officials will normally not be asked to time
Team timing assignment is till the end of the meet session. While we try to avoid requiring a parent to time after their child is done, sometimes it is unavoidable. Please understand.
SHY Hosted Meets
October 27th Halloween Meet SHY
December 8th Candy Cane SHY
December 14-15 SHY Eastfields TBA
January ?? Distance Meet SHY
February 8-9 NJ YMCA 8 & Unders SHY
June ?? PVP Long Course Meet PVP
SHY Hosted Meets - Volunteering
At least one parent should volunteer to work any SHY Hosted Meet that your swimmer(s) attend plus the 8 & Under Championships
Volunteer Coordinator, Lynn Alexy, will send out volunteer requirements and ask for volunteers. Please respond promptly
Volunteer jobs include: Set-up, Clean-up, Timers, Marshalers, Runners, Awards, Parking, Hospitality, Security, Concessions and Table Operators
SHY has a reputation of hosting well-run invitational meets thanks to our great volunteers. Let’s continue the tradition.
Other Volunteer Opportunities
Officials – Training needed
Table Operators – Training needed
National Team swimmers will be required to participate in additional fund raising to defray costs for the YMCA Nationals
SHY Swimmers (13 & Over) can volunteer at SHY hosted meets for volunteer service hours
Team Officials – Why we need them
Meets cannot be run without officials! Dual meets: When all 5 teams swim the same day, we need 21
officials to properly staff meets. SHY is hosting a number of invitational/championship meets this
year. Any one session requires up to 16 officials. Challenges: Officials are often distributed unevenly between teams
and age-groups. Training consists of four hour clinic and open book on-line test.
Clinic and registration fees to be paid by STPO. Mentorships with experienced officials. If interested contact Katie Straub at [email protected]
Why Be An Official?
Support our team. Gain a better understanding of your child’s sport. Not only support your swimmer, but share a common bond
too! Be on deck and part of the action. It gives you a different
perspective. Have an opportunity to be involved at all different levels:
Time Trials, Dual Meets, Invitationals, States, and Nationals. Those who are interested may even seek national certifications.
Make lifelong friends in many places.
Table Operators
Colorado Operators – Run the electronic timing system at meets.
Meet Manager Operators – Interface with the electronic timing system to record times, score the meet and print out results
Both jobs are essential to the running of all dual and SHY-hosted meets
If interested contact Mary Bigini at [email protected] or Martin Scheidl at [email protected].
Be a Supportive Parent
Always love and support your swimmer unconditionally!Always… Make sure your swimmer gets to practice on time Make sure your swimmer has the necessary equipment Make sure your swimmer gets to competitions on time Make sure your swimmer is provided healthy choices for all meals Make sure your swimmer eats a balanced diet Make sure your swimmer gets enough sleep Make sure your swimmer receives proper medical attention Make sure your swimmer is involved in all activities Make sure to offer your swimmer encouragement Make sure your swimmer leads a balanced life
Be a Supportive Parent
Always be involved with the success of the team Always offer to volunteer
Become an official Become a timer Become a table operator Become a fundraiser Become a parent leader
Always speak positively concerning your swimmer, the team and the competitors
Always let the coaches coach Always be respectful of coaches, teammates and volunteers
Do Not be a Coach!
Remember to never… Offer rewards for performance Gossip or spread gossip about teammates or competitors Critique a swimmer’s performance Compare teammates, competitors or other programs Set goals for your swimmers Speak ill of other teammates, coaches, officials or competitors Assume that other people will volunteer Interrupt coaches while they are coaching