some slides that need improvement a series of exercises ©1998 by gilberto berríos
TRANSCRIPT
Some slides that need improvement
A series of exercises
©1998 by Gilberto Berríos
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We will do some exercises:
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EastWestNorth
• You will be shown a number of slides
• You will have to say what’s wrong with each of them
• You will suggest ways to improve them
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Exercise 1Conciseness and relevance
Don’t you think there is something wrong
with the previous slide?—Let’s see it again.
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What’s wrong?
• Items are wordy
• Graph is unrelated
• Sound effect is confusing
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Any suggestions?
• Use keywords in items
• Use a relevant illustration
• Eliminate sound effect (or use adequate sound)
Let’s see the improved version.
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•Examine the slides
•Say what’s wrong with them
•Suggest ways to improve them
We will do some exercises:
This is a wordy slide that you will have to
improve. You see, there’s too much text
in it, plus it’s in cursive style…
Now, that’s much better!
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•Examine the slides
•Say what’s wrong
•Suggest improvements
We will do some exercises:
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•Examine the slides
•Say what’s wrong
•Suggest improvements
We will do some exercises:
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Exercise 2Text and color schemes
What do you think is wrongwith the following slide?
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Risk Management System
CORPORATE MANAGEMENT COMMITTEE
Can you read this text???
Can you read this text???
INVESTMENT AND CREDIT COMMITEE
Can you read this text???
Risk management system
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What’s wrong?
Low contrast color scheme:• Text—pink and yellow
• Background—white
• Object borders—yellow
• Object fill—light gray and shaded blue
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What else is wrong?
Low legibility text:• Cursive• ALL CAPS• ALL CAPS CURSIVE
• (JUST IMAGINE IF YOU HAD TO READ TEXT LIKE THIS)
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Any suggestions?
• Use high contrast color schemes– Dark foreground, light background
– No fancy fills
• Make text legible– Normal print
– Caps or cursive for emphasis
Let’s see the improved version.
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Other suggestions
• Prefer sans serif fonts:–Sans serif, such as Arial– Serif, such as Times
• Use PowerPoint to improve slide format:– color schemes, background, design
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Risk Management SystemRisk management system
Now you can read
this
Now you can read
this
Investment and Credit Committee
Now you can read
this
Corporate Management Committee
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Risk Management SystemRisk management system
Now you can read
this
Now you can read
this
Investment and Credit Committee
Now you can read
this
Corporate Management Committee
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Risk Management SystemRisk management system
Now you can read
this
Now you can read
this
Investment and Credit Committee
Now you can read
this
Corporate Management Committee
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Exercise 3Numbers, tables, graphs
What do you think is wrongwith the following slide?
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Japan-Venezuela Exports Venezuela-Japan Exports
Jan-MarAprilMayJuneJulyAugustSept.Oct.
3,000,000500,000450,000
1,550,500500,000750,000
2,950,0001,350,000
¥ 11,050,500
250,000150,000500,000450,100500,000600,000350,000664,000
¥ 3,464,100
Proportion 319 100
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What’s wrong?
• No title—no focus
• Too many meaningless numbers
• Key information not highlighted:– Column titles
– Column totals
– Main idea
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Any suggestions?
• Add a title
• Downplay meaningless numbers: highlight key information– Text format—size, style, alignment,
font, …
– Color
Let’s see the improved version.
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Japan to Venezuela Venezuela to Japan
Jan-MarAprilMayJuneJulyAugustSept.Oct.
3,000,000500,000450,000
1,550,500500,000750,000
2,950,0001,350,000
¥ 11,050,500
250,000150,000500,000450,100500,000600,000350,000664,000
¥ 3,464,100
Proportion 319 100
Japanese and Venezuelan Exports
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Japan to Venezuela Venezuela to Japan
Jan-MarAprilMayJuneJulyAugustSept.Oct.
3,000,000500,000450,000
1,550,500500,000750,000
2,950,0001,350,000
¥ 11,050,500
250,000150,000500,000450,100500,000600,000350,000664,000
¥ 3,464,100
Proportion 319 100
Japanese and Venezuelan Exports
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Any other suggestions?
• Turn all numbers into a graph– Bar graph, line graph, pie chart
– Any other useful graph
• Add other relevant enhancements……but don’t overdo it.
Let’s see the improved version.
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Japanese and Venezuelan Exports
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500000
1000000
1500000
2000000
2500000
3000000
3500000
Japan-Ven. Ven.-Japan
Jan-March
April
May
June
July
August
September
October
Proportion:
319 to 100
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Japanese and Venezuelan Exports
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2000000
4000000
6000000
8000000
10000000
12000000
Japan-Ven. Ven.-Japan
Proportion:
319 to 100
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Japanese and Venezuelan Exports
0 2000000 4000000 6000000 8000000 1000000012000000
Japan-Ven.
Ven.-JapanJan-March
April
May
June
July
August
September
October
0 2 4 6 8 10 12 Million ¥
Ven-Jap
Jap-Ven
Proportion:
319 to 100Proportion:
319 to 100
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Japanese and Venezuelan Exports
Proportion:
319 to 100Proportion:
319 to 10011M ¥
3.5M ¥
Jap-VenVen-Jap
300
2000000
4000000
6000000
8000000
10000000
1200000012
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6
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Japanese and Venezuelan Exports
Proportion
3.19 : 1
Mil
lion
¥
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Japanese and Venezuelan Exports
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500000
1000000
1500000
2000000
2500000
3000000
3500000 JapanVenezuela
JapanVenezuela
Jan Oct
¥
3 M
0.15 M
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Japanese and Venezuelan Exports
3.19
1
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Exercise 4Dealing with complexity
What do you think is wrongwith the following slide?
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Mikompani’s Production SystemThe company must get profits in order to exist
Central control
Production conglomerates by functional areaProcess X
Sub-process
X Tasks
Function B
FunctionC
Subgroup Z
B-Z Tasks
Function A
Services
Paper documents
Paper documentsMagnetic
products
Magnetic products
Physicalproduct
Physicalproduct
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What’s wrong?
• Too many objects
• Too many arrows
• Some arrows crossing
• And, yes, terrible color-and-effect scheme
complexity amount of elements
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Any suggestions?
• First, show overview– Zoom out: 1 visual
• Then, show details for each area– Zoom in on each: 1 visual each
• Optionally, give a summary – Zoom out again: 1 visual
Let’s see the improved version.
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Mikompani’s Production SystemCentral control
Production conglomeratesby functional area
Process X
Services
Paper documents
Paper documents
Magnetic products
Magnetic products Physical
product
Physicalproduct
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Mikompani’s Production SystemCentral control
Production conglomeratesby functional area
Process X
Services
Paper documents
Magnetic products
Physicalproduct
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Mikompani’s Production System
Central control
Process XServices
Magnetic products
Sub-process
X TasksFunction
A
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Mikompani’s Production System
Central control
Process XServices
Magnetic products
Sub-process
X TasksFunction
A
The end