sole source justification request form€¦ · sole source justification request form instructions:...
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Section 13-1-128NMSA 1978 (being Laws 1984, Chapter 65, Section 101, as amended) Subsection E required by NM to post on local public body web site.
SOLE SOURCE JUSTIFICATION REQUEST FORM Instructions: Briefly describe the items or service requested and list in detail the reason for requesting the Sole Source designation. Include substantiating data such as; companies contacted and the reason for elimination, technical data, etc. Since this is a request to depart from the mandated proc~ure for competition, request without support cannot be considered. The CNM Buyer may require additional information and remains the :final authority in the determination of a Sole Source acquisition.
Date: January 18, 2017 (Revised March 3, 2017)
Prepared by: Richard Gentile - HWPS Simulation Center Director
Vendor/Contractor Name: Gaumard Scientific Address: 14700SW136th Street City: State: Miami FLA 33196 Zip:
Cost: $199,535.14 (Revised)
Term of Contract: FY17 Approved Expenditure. Product Delivery and Installation by June 30, 2017
Description of Item/Service to be procured: (listing of the services, construction or items of tangible personal property procured under the contract)
Victoria Advanced Birthing Simulator Manikin w/ 3 year service plan
Newborn Tory Adv:;inced Neonatal Simulator Manikin w/ Virtual Monitor and 3 year service plan
Hal Adult Simulator Manikin w/ 3 year service plan
Pediatric Hal Five Year Old Simulator Manikin w/ Wireless streaming audio, AP Pacing Option and Virtual Monitor software license
Hal Dynamic Airway and Lung Compliance Simulator Manikin
Shipping and Installation for all Manikins
(See Quotes for Specifications and Pricing)
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I Below is the summary of information regarding the justification for your request for the Sole Source Procurement.
1. Explain why this is the only available source that can meet the needs of your department. The Gaumard family of manikins requested replaces an older generation currently used by CNM Simulation Center. These manikins were originally deployed at the RRC Simlab In 2011, then transferred to JS after Main Campus Sim lab opened. This second set of manikins will now be placed at RRC to support Nursing classes assigned there now that require simulation -which has increased over the last year. The second set of manikins will eliminate the Sim Tech staff from having to transport the manikins back ;:md forth from Main to RRC - saving personnel time from packing-up manikins, transporting time and set-up time. These manikins are part of a 5yr replacement plan of manikins already owned by this Vendor (Gaumard). Our manikin replacement strategy is to replace simulators by vendor specific products we already own as they wear-out and newer technology advancements are available for specific manikins we use for supporting our Credit Programs and external clients.(See Attached Replacement Schedule). The replacement plan by vendor-specific devices allows for the eventual replacement of.Laerdal and CAE devices as they become obsolete in the 5yr plan.
Other Vendor products may be similar, but not necessarily equivalent. It is important that we replace existing manikins with same features and capabilities to meet student learning needs. We must also take into account that staff are already trained in use of these devices and software applications that are specific to the vendor manikins. Replacing existing manikins with same vendor products also assures students are familiar with their capabilities.
2. Explain why this vendor is the only available source from which to obtain this product or service.
Q'rhe company has affirmed (memo from vendor is attached) that there is no other source for this item. Our search for possible vendors proved futile; OR
QOther reason, please explain in full. Attach additional sheets if necessary.
Gaumard products are only sold directly through the manufacturer and there are no re-sellers or distributors to compete with pricing. These Gaumard devices meet the specific requirements for Programs in HWPS using simulation-based instruction with unique features. In this case Gaumard Birthing Manikin is third generation state-of-the-art technology, lnfan~ Manikin has unique features for teaching APGAR assessment, Pediatric Manikin is tetherless for EMS field exercises, Adult Manikin has unique features of built-in lung simulator for RT students application of life-support ventilation, all four manikins from this particular vendor are currently in use with HWPS Sim Tech operator staff trained on hardware and software to run, and students already familiar with manikin capabilities. HWPS Simulation technical support personnel have been trained on maintenance and repair of these devices by specific vendors. This purchase will replace existing devices that have become obsolete or inoperable and compliment the vendor-specific devices purchased last FY under BID# B-2931. This second set of devices will be deployed at RRC.SimLabs to compliment the existing Gaumard manikins purchased FY16 and will assure compatibility and consistency between the two labs for SimTech Staff operating the devices and for students to receive similar exposure to pathologies and features of the same manikins.
3. Explain why the price is considered fair and reasonable.
Pricing for these devices by Gaumard is at or below competitor vendor pricing for similar manikins and with specific manikin capabilities unique to the industry. This purchase amount is consistent with pricing from previous equipment replacement purchase in FY16 (BID #B-2931).
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4. Describe the efforts made to obtain the best possible price from this sole source vendor for the taxpayers. What (if any) is the total cost savings from the original quote? (Attach additional sheets if necessary).
Gaumard Vendor considers pricing allowances for existing customers and discounts pricing with multiple manikin purchase. This quote price includes $ 9,761.20 discount.
· APPROVALS:
Based on the above stated facts, the Purchasing Department has made the determination the justification for the Sole Source procurement is •n accordance with § 13-1-126 and will be posted for a 30-day period prior to award.
Richard Gentile Tamra Mason Print Requester Name Print Dean/Chairman/Director Name
Director, Simulation Center for Advanced Training & Education Dean, HWPS Title and date:
]-3-17 r=:>/omrer J/06t--. Dean/Chairman/Director Signature
Pursuant to §13-1-126, the 30-dayposting period of the Notice of Intent to Award this Sole Source request was met and no objections to award to the above referenced contractor were received. This Sole Source ~'IJl:>will ?d for the term indicated on page one ) of this form.
~~.~2~~17 . . . 17 Purchasing Buyer Pate
Gilbert M. Rivera Gerrie Becker Required Attachments: •Letter from Contractor, if applicable. • Campaign Contribution Form (Buyer) • Other supporting documentation.
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Gaumard®
Gaumard Scientific Co., Inc Tel: 305-971-3790 Ext. 2088 Toll Free: 1-800-882-6655 Fax: 305-282-0755 Email: [email protected] Website: www.eaumard.c.mn
To Whom It May Concern:
01/26/2017
Gaumard Scientific Company., Inc. located at 14700SW136 Street, Miami, FL 33196 is the sole provider and sole manufacturer for the products and services offered as per Gaumard quote no. 27104, attached. The pricing quoted is at the lowest, best obtainable price available to Central New Mexico Community College.
The features for the Victoria S2200, Newborn Tory S2210, S3201 Adult HAL, Pediatric HAL S3005 simulators are exclusive to Gaumard when compared to products of the same class that are manufactured by our competitors. For a complete list of product features and items included with the package, please refer to our website, www.eaumaird.rom.
Please do not hesitate to contact us if you require additional information.
Sincerely,
sor, Field Service Support - US
Toll Free USA 800 882 6655 • Worldwide 305 971 3790 - Fax 305 667 6085 Email sales@gaumard com • www gaumard com - Gaumard Sc1enhfic 2011
14700 SW 136th Street Miami FL 33196-5691
QuotationQuote Number: 26306
Quote Date: 11/08/1614700 SW 136th StreetMiami FL 33196T: 305-971-3790 l F: 305-252-0755 Page: 1 of 2
Quoted To: Ship To:Central New Mexico Community College Central New Mexico Community CollegePO Box 4586Albuquerque NM 87196-4586USA
901 Buena Vista SE Main Campus - Shipping &ReceivingAlbuquerque NM 87106USA
Contact:
Richard J. Gentile Jr
505) 224-4000 X53190
Customer ID Good Through Payment Terms Shipping Method Sales Representative
C106723 12/08/16 Net 20 UPS Ground Roger Cowart
Qty. Item Description Unit Price Amount
1 S1030.M HAL® medium skin tone adult Dynamic Airway and LungCompliance simulator
Programmable lung complianceIntubation and programmable airwayIndependently control right and left side airway resistancesUse in conventional ventilation modesCapable of assisting the ventilator at variable respiratory ratesExhales real and measurable CO2Connect and receive real time feedback from real mechanicalventilatorCapable of holding PEEPSpecify inspiratory time and rate, inspiratory/expiratory ratioPre-programmed airway and lung pathologies including: Asthma,Chronic bronchitis, CHF, Emphysema, Pneumothorax.Four anterior and four posterior lung soundsArticulating adult HAL full size bodyLaptop with 15 in display
14,995.00 $ 14,995.00
Prices and taxes are subject to change without notice.
To gather information about the products quote we invite you to visit our website: http://www.gaumard.com
If you should have any questions, please feel free to contact your sales representative Roger Cowart at [email protected]
QuotationQuote Number: 26306
Quote Date: 11/08/1614700 SW 136th StreetMiami FL 33196T: 305-971-3790 l F: 305-252-0755 Page: 2 of 2
Quoted To: Ship To:Central New Mexico Community College Central New Mexico Community CollegePO Box 4586Albuquerque NM 87196-4586USA
901 Buena Vista SE Main Campus - Shipping &ReceivingAlbuquerque NM 87106USA
Contact:
Richard J. Gentile Jr
505) 224-4000 X53190
Qty. Item Description Unit Price Amount
Subtotal $ 14,995.00
Customer must supply Sales Tax Exempt Certificateand W-9 with Purchase Order, if applicable.
OtherDiscounts
Est. Sales Tax 0.00Please note that the exact shipping charges and taxeswill be determined at the time of shipment.
Est. Freight 267.00
Total US$ $ 15,262.00
Estimated shipping date: Approximately 4 to 6 weeks after receipt of order.Shipment Via: UPS Ground
Prices and taxes are subject to change without notice.
To gather information about the products quote we invite you to visit our website: http://www.gaumard.com
If you should have any questions, please feel free to contact your sales representative Roger Cowart at [email protected]
