social distancing policy (covid-19) · 7. engaging and providing timely feedback to individuals,...

Social Distancing Policy (COVID-19)

Unique Identifier: CORP/POL/617

Version Number: 1

Type of Update / Status: Ratified - New Document

Divisional and Department:

Clinical Governance, Nursing and Quality

Author / Originator and Job Title:

Adapted from East Lancashire Hospitals NHS Trust Policy Reviewed by: Andrew Heath, Assistant Director of Nursing and Quality

Replaces: New document

Description of amendments:

N/a

Approved by: Safe Back to Work Group

Approved Date: 07/07/2020

Issue Date: 07/07/2020

Review Date from Date of Approval:

1 Year

☒

07/07/2021

2 Years

☐

3 Years

☐

4 Years

☐

5 Years

☐

Version Control Sheet

This must be completed and form part of the document appendices each time the document is updated and approved

Date dd/mm/yy

Version Author Reason for changes

07/07/20 1 Reviewed by: Andrew Heath, Assistant Director of Nursing and Quality

New document

Consultation / Acknowledgements with Stakeholders

Name Designation Date Response

Received

Lesley Smith-Payne Eleanor Palmer-Rigby Lee Tarren

Human Resources

Blackpool Teaching Hospitals NHS Foundation Trust ID No. CORP/POL/617 Title: Social Distancing Policy (COVID-19)

Revision No: 1 Next Review Date: 07/07/2021

Do you have the up to date version? See the intranet for the latest version

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CONTENTS

Version Control Sheet .......................................................................................................... 1

Consultation / Acknowledgements with Stakeholders .......................................................... 1

1 Introduction / Purpose ................................................................................................. 3

2 General Principles / Target Audience .......................................................................... 3

3 Definitions and Abbreviations ...................................................................................... 3

4 Responsibilities (Ownership and Accountability) ......................................................... 4 4.1 Chief Executive / Executive Team ........................................................................... 4 4.2 All Directors, Heads of Service, Managers, Matrons and Divisional Quality and

Safety ...................................................................................................................... 4

4.3 Health and Safety, Security Team / EPPR Manager/ Infection Control ................... 5 4.4 HR / Occupational Health ........................................................................................ 5 4.5 Estates and Facilities (including Atlas) / Performance and Informatics ................... 5 4.6 All Staff .................................................................................................................... 6

5 Policy ........................................................................................................................... 7

5.1 Risk Management ................................................................................................... 7

5.2 Control measures introduced to support the risk of Social Distancing .................... 7 5.3 Working From Home / Remote Working ................................................................. 8

6 Policy Dissemination ................................................................................................... 8

7 Monitoring Compliance and Key Performance Indicators (KPI’s) ................................ 9

8 Archiving Arrangements .............................................................................................. 9

9 References and Associated Documents...................................................................... 9

Appendix 1: Compliance monitoring tool ............................................................................ 13

Appendix 2: Social Distancing Checklist ............................................................................ 14

Appendix 3: Equality Impact Assessment Form ................................................................. 16




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1 Introduction / Purpose Since the outbreak of COVID-19 across the UK, the UK Government has outlined new guidance through PHE (Department for Business, Energy & Industrial Strategy, Updated: 29 May 2020) for employers and employees to follow to ensure that people are kept safe in the workplace. This is an evolving situation and so this policy is subject to change where the national policy changes or our local situation develops. This policy has been created to outline the principles of adhering to the PHE guidance and Gov.uk guidance (PHE, 2020) and will describe the process and approach of implementing the requirements of Social Distancing to protect, staff and patients within Blackpool Teaching Hospitals NHS Foundation Trust (BTHFT). The Government has issued guidance regarding social distancing

staying-alert-and-safe-social-distancing staying-safe-outside-your-home

2 General Principles / Target Audience Everyone at BTHFT has a responsibility to manage the risks of Covid-19. As an employer we also have a legal responsibility to protect workers and others from risk to their health and safety. Therefore BTHFT managers have a responsibility to think about the risks that staff, patients, visitors and contractors face and do everything reasonable practicable to minimise them, recognising we cannot completely eliminate the risk of Covid-19. Therefore the key objective of this policy is to ensure that there is a shared approach for following Social Distancing guidelines. The policy has been created to ensure staff and patients, visitors and contractors are kept safe and protected from virus transmission. The policy will allow us to measure the effectiveness of the controls that we have in place for our COVID-19 risks around social distancing and help provide a framework for ensuring compliance. We also have a legal duty to share our risk assessment and we will also publish this on our website in line with Gov.uk requirements. 3 Definitions and Abbreviations BTHFT Blackpool Teaching Hospitals NHS Foundation Trust HR Human Resources ICC Incident Co-ordination Centre IT Information Technology OCC Operational Co-ordination Centre PHE Public Health England Shielding A measure to protect people who are clinically extremely vulnerable by

minimising the risk of coming into contact with the virus. People in this category are strongly advised to follow shielding guidance to stay at home as much as possible or until they are contacted by the GP or hospital clinician. The

https://www.gov.uk/government/publications/staying-alert-and-safe-social-distancing/staying-alert-and-safe-social-distancing

https://www.gov.uk/government/publications/staying-safe-outside-your-home/staying-safe-outside-your-home




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Government are regularly monitoring the shielding advice and time period. Where possible, staff should be supported to work from home whilst shielding.

Clinically Vulnerable In addition to those in the extremely vulnerable category, the Government

advises this particular group of staff should take particular care to minimise their social contact through staying alert and safe social distancing

Social Distancing

Keeping space between yourself and other people outside of your home. To practice social or physical distancing you need to:

Stay at least 1 meter away from people – and preferably 2 metres (2 arms’ length feet) from other people

Do not gather in groups

Stay out of crowded places and avoid mass gatherings

4 Responsibilities (Ownership and Accountability) 4.1 Chief Executive / Executive Team 1. Ensuring that policies and procedures are fit for purpose.

2. Delegating the responsibility for ensuring that all policies and procedures are fit for purpose to appropriate Directors and Associate Directors.

3. Seek assurance on compliance against policies.

4.2 All Directors, Heads of Service, Managers, Matrons and Divisional Quality and

Safety 1. Role model the required behaviors when it comes to safe distancing measures,

promoting a positive health, safety and wellbeing culture and enforcing the appropriate use of PPE.

2. Putting in place adequate resources and arrangements to deliver and maintain the requirements of this policy.

3. Responsible for Divisional / Directorate Risk Management assessments (in line with this policy) and associated mitigation plans, escalating required actions to help reduce risks identified

4. Ensuring that they, and the staff whom they are responsible for, understand, are aware of, and adhere to the requirements of this policy, and any associated procedures.

5. Seeking assurance that social distancing measures are being implemented for contractors, service level agreement providers and/or others.

6. Seeking advice, where necessary, from competent persons, should a significant risk be identified, with such risks either removed or exposure avoided.




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7. Encouraging their staff, and others, within their areas of responsibility, to report all incidents and risks that compromise Social Distancing, safety and wellbeing of staff and patients.

8. Undertaking periodic spot checks of work environments and documentation to ensure compliance with risk management standards set out within this policy around Social Distancing.

9. Being aware of, and enacting upon those staff, and others, within their areas of responsibility, who do not adhere to the requirements of this policy, and any associated procedures, and discuss their behavior accordingly.

4.3 Health and Safety, Security Team / EPPR Manager/ Infection Control

1. Providing specialist advice, support and guidance to all staff to ensure compliance with this policy.

2. Ensuring the integrity and appropriateness of this policy.

3. Producing regular reports specifically to the Social Distancing Group to give assurances.

4. Monitoring, reviewing and auditing the application and effectiveness of this policy, and any associated procedures.

5. Supporting individuals and teams in accessing adequate support to fully implement this policy and providing guidance to manage non-compliance (concerns).

6. Identify themes from Divisional / Directorate risk assessment in regards to social distancing.

7. Engaging and providing timely feedback to individuals, Committees or Groups to ensure the effectiveness of this policy and any associated procedures.

4.4 HR / Occupational Health 1. Assisting in fulfilling the requirements of this policy.

2. Providing advice, support and guidance, where appropriate, to all relevant staff regarding any adjustments, modifications or restrictions to any work activities and that the relevant documentation is completed.

3. Undertaking relevant health screening and surveillance programmes, where appropriate, following the outcome of any assessments of risk and ensuring the health, safety and wellbeing needs of identified staff are met.

4.5 Estates and Facilities (including Atlas) / Performance and Informatics 1. Assisting in fulfilling the requirements of this policy.

2. Making adequate provision and arrangements for safe access and egress and sufficient welfare facilities across all of its assets. Estates and Facilities will be required to support relevant building controls such as (signage on floors and walls to direct staff, access to rooms etc.) to support Social Distancing.




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3. Seeking advice, where necessary, from competent persons such as (Health and Safety team), should a significant risk be identified, with such risks either removed or exposure avoided.

4. Acknowledging agreement of any recommendations following the outcome of risk assessments and ensuring they are enacted upon in a timely manner.

5. Providing guidance and direction to Divisions and Directorates to ensure that Social distancing / space allocation plans fit with our broader estates and capital plans.

6. Prioritise estate for the safe delivery of patient / clinical services (as oppose to office based and support service delivery which can be done from home) and identify ways in which our collective estate can be reduced / rationalised through this review, including the provision of IT kit to enable homeworking for staff.

7. Engaging and providing timely feedback to individuals, Committees or Groups to ensure the effectiveness of this policy and any associated procedures.

4.6 All Staff 1. Ensuring that they understand, are aware of, and adhere to the requirements of this

policy.

2. Being accountable for their own health, safety and wellbeing, and that of others, affected by their acts or work undertakings.

3. Observing, understanding and carrying out guidance in relation to Social Distancing.

4. All incidents, risks and near misses in relation to Social Distancing should be reported by completing a untoward incident form immediately (BTHFT - Procedure, 2019).

a. Staff can also raise any concerns to their line manager (or lead clinician or tutor), if this does not resolve the matter, or they feel they are unable to raise a concern in this way then they can contact one of the following people:

b. Staff Guardian (Freedom to Speak up Guardian), Terri Vaselli, [email protected] , Telephone number: 01253 951185 or contact via switchboard or using this form.

c. Your trade union representative

d. Health, Safety and Security team via email [email protected] or by telephone no: 01253 951220

5. Immediately notifying their Manager and or Occupational Health Service of any changes to their condition or health which may impact upon their health, safety and wellbeing and the ability to maintain a safe working environment, including any symptoms of COVID-19 following normal guidance and process for reporting their COVID status.

mailto:[email protected]

http://fcsp.xfyldecoast.nhs.uk/F/FTSU/forms/Lists/Forms/NewForm.aspx?RootFolder=

mailto:[email protected]




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5 Policy 5.1 Risk Management The Trust recognises the benefits of managing and controlling risks and of ensuring that Social Distancing remains of paramount importance during COVID-19 measures and beyond. To ensure the safeguard and protection of all staff, and patients, who are, or could be in the future, exposed to any mitigating risks that may compromise workplace health, safety and wellbeing, a series of risk control measures have been developed to be used for this purpose. The types of risks that may present themselves within the workplace may include, but are not limited to, the physical, mechanical and behavioural risks. When assessing the risks, consideration must always be given to the following hierarchy of control: a. Eliminating the risk (or substitution to a safer alternative).

b. Reducing the risk of exposure e.g. by process change.

c. Isolating and segregating the risk to its lowest level practicable.

d. Controlling the risk of exposure.

e. The use of Personal Protective Equipment and Discipline.

5.2 Control measures introduced to support the risk of Social Distancing

1. All Staff to be compliant to Social Distancing Guidelines at all times

2. Using technology to replace physical meetings with electronic (e.g Microsoft Teams), or to limit the number of attendees and therefore being able to achieve the social distancing requirements (as 1 above)

3. Members of staff who are vulnerable or extremely vulnerable, as well as individuals whom they live with, should be supported as they follow the Government recommendations and those set out by PHE

4. Where the Social Distancing Guidelines cannot be followed in full in relation to a particular activity, the Trust will review whether that activity needs to continue for the Trust to operate, and, if so, take all the mitigating actions possible to reduce the risk of transmission between the staff and the patient and visa-versa, or between staff. If members of staff are unable to maintain the recommended safe distance, significant efforts must be put in place to reduce any harm. For staff in office spaces, reduced office capacity should be enforced to ensure that there is minimal risk of breaching the requirement of social distancing.

5. Introduction of screens and signage to achieve social distancing in both office and reception areas.




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6. Staff, who are unwell with symptoms of coronavirus (COVID-19) should not travel to or attend the workplace and follow normal guidance reporting their absence to their Manager and Occupational Health.

7. The importance of handwashing will be regularly reiterated to staff. The number of handwashing stations across the Trust has been increased to support this. All guidance of regular handwashing and hygiene is aimed at all Trust areas (clinical and non-clinical).

8. Increase of cleaning and domestic services across the Trust in clinical and non-clinical environments.

9. Office staff will be required to clean the work area they use at the start and end of their day. A clear desk policy will apply to all work areas.

10. Review of existing building controls such as improving signage on both floors and walls and identifying hotspots where there is an increased risk of staff being able to congregate such as main entrances, corridors, doors of corridors, adjacent wards and training/meeting rooms etc.

11. Raising continuous awareness from senior management through regular briefings and updates.

12. Agile and remote working for those who can fulfil their role working remotely (recognising this naturally cannot apply to some roles) unless the member of staff does not wish to work from home.

13. Prioritisation of estate allocation to clinical and patient facing services,

14. The Trust will continue to enable working from home where appropriate, with full reasons given where this is not possible. Working from home can also be used on rotation amongst groups of staff as a tool to achieve social distancing.

15. Flexible hours of work may be considered to achieve increase social distancing and patient access

a. Staggered start and finish times

b. Evening and weekend working

5.3 Working From Home / Remote Working Working from Home / Remote Working means that it is even more important to seek and manage mutual trust and respect in our relationships at work and good communication is at the heart of this. We will help our staff to adapt to this new environment and put systems in place to ensure effective communication and support for health and wellbeing (See Home Working Policy) 6 Policy Dissemination This policy will be disseminated via Trust approved communication and consultation mechanisms.




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7 Monitoring Compliance and Key Performance Indicators (KPI’s) a. The Health and Safety Committee, as the approving Committee, will regularly monitor

the key performance indicators of this policy.

b. Where deficiencies in compliance with this policy have been identified, action plans will be developed and monitored by the Safe return to Work Group.

c. Risk exceptions will be reported to the Health and Safety Committee on a regular basis and go through normal Trust governance processes.

The following key performance indicators have been identified by the approving Committee to measure the effectiveness of this policy: a. Number of Incidents across the Trust and monitored by Division and severity / type.

b. Agreed outcomes from building controls in relation to social distancing risks remain adequate and are the most appropriate method of control.

c. Evidence of regular communication (i.e. bulletins and updates on the intranet) to communicate any social distancing measures, processes or events. The following table (Appendix 1), shown overleaf, outlines the minimum requirements for monitoring compliance:

d. Staff surveys and Health and Wellbeing Metrics.

e. The number of concerns raised via the Trust Staff Guardian

8 Archiving Arrangements Policies and or procedures are archived in compliance with the Trust Records Retention Policy. 9 References and Associated Documents BTHFT - Form, n.d. Freedom to Speak Up Concern Form. [Online] Available at: http://fcsp.xfyldecoast.nhs.uk/F/FTSU/forms/Lists/Forms/NewForm.aspx?RootFolder= [Accessed 05 06 2020].

BTHFT - OneHR, n.d. Freedom to Speak Up Guardian. [Online] Available at: https://www.bfwh.nhs.uk/onehr/hr-policies-advice/freedom-to-speak-up-guardian/ [Accessed 05 06 2020].

BTHFT - Procedural Document, 2019. Health and Safety Policy. [Online] Available at: http://fcsp.xfyldecoast.nhs.uk/trustdocuments/Documents/CORP-POL-069.pdf [Accessed 25 02 2020].

BTHFT - Procedure, 2013. Security Procedure for the Paediatric Unit. [Online] Available at: http://fcsp.xfyldecoast.nhs.uk/trustdocuments/Documents/CORP-PROC-055.doc [Accessed 05 06 2020].




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BTHFT - Procedure, 2017. Corporate Landlord Space Management. [Online] Available at: http://fcsp.xfyldecoast.nhs.uk/trustdocuments/Documents/CORP-POL-561.docx [Accessed 05 06 2020].

BTHFT - Procedure, 2017. Freedom to speak up: raising concerns (whistleblowing) policy. [Online] Available at: http://fcsp.xfyldecoast.nhs.uk/trustdocuments/Documents/CORP-POL-214.docx [Accessed 06 05 2020].

BTHFT - Procedure, 2018. Health and Safety Policy - Display Screen Equipment. [Online] Available at: http://fcsp.xfyldecoast.nhs.uk/trustdocuments/Documents/CORP-PROC-417.docx [Accessed 05 06 2020].

BTHFT - Procedure, 2018. Implementation of the Personal Protective Equipment (PPE) Regulations 1992. [Online] Available at: http://fcsp.xfyldecoast.nhs.uk/trustdocuments/Documents/CORP-PROC-421.docx [Accessed 22 01 2020].

BTHFT - Procedure, 2018. Policy for Sanctions and Redress in Security Management Issues. [Online] Available at: http://fcsp.xfyldecoast.nhs.uk/trustdocuments/Documents/CORP-POL-529.docx [Accessed 05 06 2020].

BTHFT - Procedure, 2019. Hand Hygiene. [Online] Available at: http://fcsp.xfyldecoast.nhs.uk/trustdocuments/Documents/CORP-POL-056.docx [Accessed 5 6 2019].

BTHFT - Procedure, 2019. Hand Hygiene Procedure. [Online] Available at: http://fcsp.xfyldecoast.nhs.uk/trustdocuments/Documents/CORP-PROC-418.docx [Accessed 6 6 2019].

BTHFT - Procedure, 2019. Infant Security for the Maternity Unit. [Online] Available at: http://fcsp.xfyldecoast.nhs.uk/trustdocuments/Documents/CORP-PROC-071.docx [Accessed 05 06 2020].

BTHFT - Procedure, 2019. Infection Prevention. [Online] Available at: http://fcsp.xfyldecoast.nhs.uk/trustdocuments/Documents/CORP-POL-116.docx [Accessed 23 01 2020].

BTHFT - Procedure, 2019. Management of Incidents, Incorporating Serious Incidents. [Online] Available at: http://fcsp.xfyldecoast.nhs.uk/trustdocuments/Documents/CORP-POL-605.docx [Accessed 03 01 2020].

BTHFT - Procedure, 2019. Personal Security for Neonatal Outreach Community Visits. [Online]




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Available at: http://fcsp.xfyldecoast.nhs.uk/trustdocuments/Documents/NEON-PROC-003.docx [Accessed 05 06 2020].

BTHFT - Procedure, 2019. Physical Security of Premises and Assets. [Online] Available at: http://fcsp.xfyldecoast.nhs.uk/trustdocuments/Documents/CORP-POL-157.docx [Accessed 05 06 2020].

BTHFT - Procedure, 2019. Risk Management Policy. [Online] Available at: http://fcsp.xfyldecoast.nhs.uk/trustdocuments/Documents/CORP-POL-547.docx [Accessed 21 01 2020].

BTHFT - Procedure, 2019. Security Incidents: Calling for Assistance Using 55555 via the Switchboard. [Online] Available at: http://fcsp.xfyldecoast.nhs.uk/trustdocuments/Documents/CORP-PROC-174.docx [Accessed 05 06 2020].

BTHFT - Procedure, 2019. Security Management Policy. [Online] Available at: http://fcsp.xfyldecoast.nhs.uk/trustdocuments/Documents/CORP-POL-537.docx [Accessed 05 06 2020].

BTHFT - Procedure, 2020. Uniform Policy and Dress Code. [Online] Available at: http://fcsp.xfyldecoast.nhs.uk/trustdocuments/Documents/CORP-POL-006.docx [Accessed 05 06 2020].

Cabinet Office, Updated 1 May 2020. Staying at home and away from others (social distancing). [Online] Available at: https://www.gov.uk/government/publications/full-guidance-on-staying-at-home-and-away-from-others/full-guidance-on-staying-at-home-and-away-from-others [Accessed 05 06 2020].

Cabinet Office, Updated 29 May 2020. Staying safe outside your home. [Online] Available at: https://www.gov.uk/government/publications/staying-safe-outside-your-home/staying-safe-outside-your-home [Accessed 05 06 2020].

Cabinet Office, Updated 4 June 2020. https://www.gov.uk/government/publications/staying-alert-and-safe-social-distancing/staying-alert-and-safe-social-distancing. [Online] Available at: https://www.gov.uk/government/publications/staying-alert-and-safe-social-distancing/staying-alert-and-safe-social-distancing [Accessed 05 06 2020].

Crown, 1992. The Workplace (Health, Safety and Welfare) Regulations 1992. [Online] Available at: http://www.legislation.gov.uk/uksi/1992/3004/contents/made [Accessed 05 06 2020].

Crown, 1999. The Management of Health and Safety at Work Regulations 1999. [Online] Available at: http://www.legislation.gov.uk/uksi/1999/3242/contents/made [Accessed 22 01 2020].




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Department for Business, Energy & Industrial Strategy, Updated: 29 May 2020. Working safely during coronavirus (COVID-19). [Online] Available at: https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19 [Accessed 05 06 2020].

HSE, n.d. Health and Safety at Work etc Act 1974. [Online] Available at: https://www.hse.gov.uk/legislation/hswa.htm# [Accessed 05 06 2020].

NHS Employers, 2020. Enabling and supporting staff to work from home. [Online] Available at: https://www.nhsemployers.org/covid19/health-safety-and-wellbeing/enabling-and-supporting-staff-to-work-from-home [Accessed 05 06 2020].

PHE, 2020. Coronavirus (COVID-19). [Online] Available at: https://www.gov.uk/coronavirus [Accessed 05 06 2020].

Public Health England, Updated 21 May 2020. COVID-19 personal protective equipment (PPE). [Online] Available at: https://www.gov.uk/government/publications/wuhan-novel-coronavirus-infection-prevention-and-control/covid-19-personal-protective-equipment-ppe [Accessed 05 06 2020].




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Appendix 1: Compliance monitoring tool

Risk Management

Standard - Policy

Monitoring Compliance

How

Monitoring Committee

Where

Frequency of Review

When

Responsible Lead

Who

Policy Arrangements

Regular review and report

H&S Committee Monthly review (Subject to change)

Director of Care & Integrated Partnerships

Policy or Procedural Dissemination




Risk Assessment Systems and Processes




Head of Safety & Risk




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Appendix 2: Social Distancing Checklist

Working in an office setting (For managers) Yes No

Has a risk assessment been carried out on the office environment; is there sufficient space between desks and staff to maintain a safe social distancing? Has additional office space been considered? Has back to back or side working been considered?

☐ ☐

Does the office space have a shared break-out / cooking facility which is used such as (kettles / toasters)? Are there visual reminders such as a poster, note to remind staff to clean equipment and facilities with anti-bacterial spray / wipes to use?

☐ ☐

Have teams / shift groups been established where staff cannot work from home?

☐ ☐

Can any priority of singular use offices be given to members of staff who must continue to come into work but are in a vulnerable group?

☐ ☐

Have members of staff got access to the same (regular) desk, rather than 'hot desking' and are their sufficient cleaning materials available to clean desks on a daily basis?

☐ ☐

Has a cleaning rota for the office been established? ☐ ☐

Have all staff been briefed on the appropriate use of PPE and ‘face coverings’?

☐ ☐

Has all of the necessary floor tape, signage, posters been added to ensure people are clear on the required social distancing rules?

☐ ☐

Have start and finish times been staggered where this may assist? ☐ ☐

Working in a clinical setting (For managers) Yes No

Has the Directorate / ward considered activity which they can reduce or stop to prevent further transmission of COVID-19 between staff? (Changing tasks, reducing face to face contact, using back to back or side working etc.)

☐ ☐

Is guidance clearly available and cascaded to staff around the use of PPE when travelling around the Trust, including the use of PPE within wards and other clinical settings?

☐ ☐

Have staff been split into teams/shift groups / buddying system to reduce the amount of contact with others? Have start and finish times been staggered? Could evenings or weekend working be introduced?

☐ ☐

Has all of the necessary screens, floor tape, signage, posters been added to ensure people are clear on the required social distancing rules?

☐ ☐




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Appendix 2: Social Distancing Checklist

Shared spaces, common rooms and break-out areas Yes No

Have break times been staggered so there is sufficient room and access to breakout rooms and staff are able to safely adhere to a safe social distance?

☐ ☐

Have we encouraged staff to bring own food to avoid large queues at the canteen?

☐ ☐

Are we monitoring the use of locker rooms and changing rooms to reduce concurrent usage?

☐ ☐

Is the breakout rooms being regularly cleaned and hygiene maintained? ☐ ☐

Staff working from home Yes No

Do members of staff have the right access to IT equipment for working from home and have been advised of the DSE workstation self-assessment? (VPN's, laptop's etc.) (BTHFT - Procedure, 2018)

☐ ☐

Are managers regularly checking in with staff (for wellbeing and line management purposes) who are working from home, in a vulnerable / high risk group and following occupational health advice?

☐ ☐

WHERE ‘NO’ HAS BEEN ANSWERED ON THE CHECKLIST – PLEASE REVISIT YOUR DIVISIONAL RISK WITH YOUR DIVISIONAL QUALITY AND SAFETY LEAD TO ENSURE THIS IS TAKEN INTO ACCOUNT IN THE DIVISIONAL

RISK ASSESSMENT.




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Appendix 3: Equality Impact Assessment Form Department Health and Safety

and HR Service or Policy Social Distancing

Policy Date Completed: 9.6.20

GROUPS TO BE CONSIDERED Deprived communities, homeless, substance misusers, people who have a disability, learning disability, older people, children and families, young people, Lesbian Gay Bi-sexual or Transgender, minority ethnic communities, Gypsy/Roma/Travellers, women/men, parents, carers, staff, wider community, offenders.

EQUALITY PROTECTED CHARACTERISTICS TO BE CONSIDERED Age, gender, disability, race, sexual orientation, gender identity (or reassignment), religion and belief, carers, Human Rights and social economic / deprivation.

QUESTION RESPONSE IMPACT

Issue Action Positive Negative What is the service, leaflet or policy development? What are its aims, who are the target audience?

Working safely in line with Social Distancing

Applicable/available to all Positive for all groups

Does the service, leaflet or policy/ development impact on community safety

Crime

Community cohesion

No

Is there any evidence that groups who should benefit do not? i.e. equal opportunity monitoring of service users and/or staff. If none/insufficient local or national data available consider what information you need.

No

Does the service, leaflet or development/ policy have a negative impact on any geographical or sub group of the population?

No

How does the service, leaflet or policy/ development promote equality and diversity?

Yes – Social Distancing applies to all

Does the service, leaflet or policy/ development explicitly include a commitment to equality and diversity and meeting needs? How does it demonstrate its impact?

Not applicable – Social Distancing applies to all

Does the Organisation or service workforce reflect the local population? Do we employ people from disadvantaged groups

Not applicable

Will the service, leaflet or policy/ development i. Improve economic social conditions

in deprived areas

ii. Use brown field sites iii. Improve public spaces including

creation of green spaces?

The introduction of increased home working – which is a potential impact of this policy – will have a positive impact on the environment by a reduction in travel to and from work

Does the service, leaflet or policy/ development promote equity of lifelong learning?

No

Does the service, leaflet or policy/ development encourage healthy lifestyles and reduce risks to health?

Yes

Does the service, leaflet or policy/ development impact on transport? What are the implications of this?

Yes – more people working from home will reduce transport

Does the service, leaflet or policy/development impact on housing, housing needs, homelessness, or a person’s ability to remain at home?

No

Are there any groups for whom this policy/ service/leaflet would have an impact? Is it an adverse/negative impact? Does it or could it (or is the perception that it could exclude disadvantaged or marginalised groups?

The policy applies to all

Does the policy/development promote access to services and facilities for any group in particular?

No – the policy applies to all




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Appendix 3: Equality Impact Assessment Form Does the service, leaflet or policy/development impact on the environment

During development

At implementation?

At implementation there is a positive impact on the environment

ACTION:

Please identify if you are now required to carry out a Full Equality Analysis

Yes No (Please delete as appropriate)

Name of Author: Signature of Author:

Date Signed:

Name of Lead Person: Signature of Lead Person:

Date Signed:

Name of Manager: Signature of Manager

Date Signed: