soac 101 - tamuc.edu€¦ · soac 101 jeremy sippel assistant director, student government and...
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SOAC 101JEREMY SIPPEL
ASSISTANT DIRECTOR, STUDENT GOVERNMENT AND STUDENT ORGANIZATIONS
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POOLS OF FUNDS
On-Campus Event
Travel
1x Funding
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On-Campus Event Funding
Up to $2,000 for each event Event MUST be open to the entire campus, not just an event for your
organization MUST SHOW BENEFIT (ORG, TAMUC Students, etc.) Limitations:
No awards, prizes, giveaways
Nothing that can be kept and reused
No alcohol or illegal substances
Cannot be funded if charging or taking in money
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Travel
Max up to $1,400 Advisor required to attend Can request only 1 time per semester
Spring/Summer are considered 1 semester
Fall/Winter Mini are considered 1 semester
Traditionally fund lodging and registration Limitations:
No meals
No gas
No extras on registration
No flights
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One-Time Funding
Up to $200 Benefit the individual organization For the purposes of training, recruitment, and
marketing Only request ONCE per entire academic year!
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SOAC Process
Reimbursement Process
Application SOAC Meeting Spend Submit Expenses Reimbursement
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Application
Found online at www.tamuc.edu/studentorganizations
Under SOAC funding all the applications 3 WEEK DEADLINE FOR SUBMISSION Attachments to application
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SOAC Meeting
Student must be present Able to answer questions about request Notified about request (approval/funding
approved)
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SPEND
Travel, Event, or 1x funding has happened You’ve spent your organization’s funds Organize your receipts If travelling, make sure you have hotel tax
exemption If purchasing from Walmart, get tax ID from me
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Submit Expenses
Expense report found on www.tamuc.edu/studentorganizations under SOAC funding
Submitted 2 WEEK DEADLINE AFTER MUST HAVE RECEIPTS ATTACHED! Include any attachment listed on Expense Report
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Reimbursement
Varies, can be 5 days to 2 weeks+ (rarely) Time depends on approvals Direct Deposited (new) Follow Up!
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W9 and Direct Deposit Form
https://fmo.tamu.edu/media/395081/substitutew9.pdf
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Bank Account
Need to have account to be reimbursed If your organization does not have a bank account or EIN
Go to IRS.gov Apply for EIN number
Open a bank account with that number
If your organization does not have a bank account but does have an EIN Open a bank account
Either On-Campus account or Business Checking Off-Campus
If on-campus, you need to be sponsored by a department
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QUESTIONS?