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SMALL SCALE AND MICRO IRRIGATION SUPPORT PROJECT (SMIS)

SEMI - ANNUAL PROGRESS REPORT FOR THE PERIOD

July 2016 to December 2016

SUBMITTED TO: THE EMBASSY OF THE KINGDOM OF THE NETHERLANDS

Addis Ababa, Ethiopia

AND

THE PROJECT SUPERVISORY BORAD MINISTRY OF AGRICULTURE AND NATURAL RESOURCE

Prepared by AGRITEAM CANADA CONSULTING LTD.

In association with

Water Focus

February, 2017

Small-Scale and Micro-Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Semi-Annual Progress Report (July 2016 – December 2016) i February 2017

TABLE OF CONTENTS

TABLE OF CONTENTS ..................................................................................................................... I

ACRONYMS ................................................................................................................................. III

1 INTRODUCTION ....................................................................................................................... 1

1.1 The SMIS Project .............................................................................................................. 1

2 PROJECT CONTEXT ................................................................................................................... 4

2.1 External Context .............................................................................................................. 4

2.2 Internal Context ............................................................................................................... 5

2.3 Effect on Project Implementation ..................................................................................... 6

3 PROGRESS TOWARDS EXPECTED RESULTS ................................................................................ 7

3.1 Introduction .................................................................................................................... 7

3.2 Contribution to SMIS Results ............................................................................................ 8

4 CROSS-CUTTING THEMES ....................................................................................................... 30

4.1 Gender and Nutrition ..................................................................................................... 30

4.2 Environmental Crosscutting activities ............................................................................. 32

5 PROJECT MANAGEMENT AND PROCUREMENT ....................................................................... 33

5.1 Project Management Strategies ..................................................................................... 33

5.2 Project Planning, Monitoring and Evaluation .................................................................. 33

5.3 Networking: Collaboration and Partnerships .................................................................. 34

5.4 Staffing and Project Staff ................................................................................................ 35

5.5 Subject Matter Specialists and Consultants ..................................................................... 35

5.6 Office Operations and Logistics ...................................................................................... 36

5.7 Communication and Knowledge Transfer ....................................................................... 36

5.8 Procurement .................................................................................................................. 37

6 RISKS/CHALLENGES ................................................................................................................ 39

7 FINANCIAL REPORT ................................................................................................................ 40

7.1 Brief Narrative about Significant Financial Issues ............................................................ 40

7.2 Table of Budget and Actual Expenditures by Output ....................................................... 41

7.3 Table of Budget and Actual Expenditures by Region ........................................................ 44

TABLE OF CONTENTS

Small-Scale and Micro-Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Semi-Annual Progress Report (July 2016 – December 2016) ii February 2017

List of Tables

Table 1: Number of TC and PIT Members Trained on Inter-Sectoral Linkages, Training Facilitation

and Gender Mainstreaming ....................................................................................................... 12

Table 2: Summary of CD Activities at the Regional/Zonal Levels ................................................. 18

Table 3: CD Activities in Support of PIDM and IWUA Strengthening ............................................ 20

Table 4: Cascading ToT Trainings to District/Woreda Experts by Regional/Zonal Experts ............. 23

Table 5: CD Activities in Irrigated Agriculture ............................................................................. 23

Table 6: CD and Training Workshops for Developing EOS and Curriculum by ATVETS ................... 25

Table 7: CD Activities on O&M of Small Motorized Pumps .......................................................... 28

Table 8: Collaborative Arrangements and Linkages Established .................................................. 35

Table 9: International Subject Matter Specialist (SMS) Mobilized During the Reporting Period .... 36

List of Figures

Figure 1: SMIS Woredas/Districts and Pilot Schemes .................................................................... 3

Figure 2: Site Verification of SSI Scheme Following PIDM Approach in Oromia ............................ 14

Figure 3: Strengthening Women Empowerment in IWUAs in Oromia .......................................... 19

Figure 4: Demonstration Plots at FTC and at Farmer’s Field in SNNPR ......................................... 22

Annexes

ANNEX 1: SMIS Activity/Output Reporting Framework for the Period July – December 2016 ....... 1-1

ANNEX 2: List of Short Term Training Programs Supported by SMIS ........................................... 2-1

ANNEX 3: List of Documents Produced by SMIS ......................................................................... 3-1

ANNEX 4: Perfomance Management Framework (Modified November 11, 2016) ....................... 4-1

ANNEX 5: List of Procured Items for a TVET, Federal and Regional Partners in PY2 ...................... 5-1

ANNEX 6: Risk Register (Modified December 2016) ................................................................... 6-1

ANNEX 7: Working Modalities for Streamlining SMIS Support to AGP II Implementation............. 7-1

Small-Scale and Micro-Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Semi-Annual Progress Report (July 2016 – December 2016) iii February 2017

ACRONYMS

ADPLAC Agricultural Development Partners Linkage Advisory Council

A-TVET Agricultural Technical Vocational Education and Training

AGP Agricultural Growth Program

AGP–FCU Agricultural Growth Program-Federal Coordination Unit

APR Annual Progress Report

ATA Agricultural Transformation Agency

ATTSVE Agricultural Transformation through Strong Vocational Education

AWP Annual Work Plan

BoA Bureau of Agriculture

BoANRM Bureau of Agriculture Natural Resource Management

BoWIE Bureau of Water and Energy

BoWR Bureau of Water Resources (Tigray)

BoWID Bureau of Water and Irrigation Development

BoWRD Bureau of Water Resource Development

CD Capacity Development

CDSF Capacity Development Support Facility

CoEIWM Centre of Excellence for Irrigation Water Management

CPA Cooperative Promotion Agency

CU Coordinating Units

DA Detailed Assessment

ECAE Ethiopian Conformity Assessment Enterprise

EKN Embassy of the Kingdom of the Netherlands

EOS Ethiopian Occupational Standards

ERGA Experience, Reflection, Generalization and Application

ESMF Environmental and Social Management Framework

ETB Ethiopian Birr

FAO Food and Agriculture Organization

FRE Farmer Research Extension

FREG Farmer Research Extension Group

FTC Farmer Training Center

GAC Global Affairs Canada

GIRDS Generation Integrated Rural Development Consultant

GIS Geographic Information System

GoE Government of Ethiopia

GPS Global Positioning System

GSA Gender Situation Analysis

GWG Gender Working Group

HHMI Household Micro-Irrigation

I&D Irrigation and Drainage

ICSAA Irrigation Construction and Scheme Administration Agency

ICT Information Communication Technology

ICTA International Chief Technical Advisor

IDE International Development Enterprise

ACRONYMS

Small-Scale and Micro-Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Semi-Annual Progress Report (July 2016 – December 2016) iv February 2017

IEC Irrigation Extension Communication

IPM Integrated Pest Management

IRTL International Regional Team Leader

IT Information Technology

IWUA Irrigation Water User Association

IWMI International Water Management Institute

JICA Japan International Cooperation Agency

KM Knowledge Management

LM Logic Model

LoE Level of Effort

M&E Monitoring and Evaluation

MASHAV Israel’s Agency for International Development Cooperation

MI Micro Irrigation

MIS Management Information System

MoANR Ministry of Agriculture and Natural Resources

MoE Ministry of Education

MOFEC Ministry of Finance and Economic Cooperation

MoU Memorandum of Understanding

MUS Multiple Use Systems

NGO Non-Governmental Organizations

NPMU National Project Management Unit

NRMD Natural Resources Management Directorate, MoANR

NUFFIC Netherlands Universities Foundation for International Cooperation

O&M Operations and Management

OFWM On-Farm Water Management

OIDA Oromia Irrigation Development Authority

OM Occupational Mapping

OS Occupational Standards

PASDEP Participatory Small Scale Irrigation Development Program

PD Project Director

PI Partner Institution

PIDM Participatory Irrigation Development and Management

PIR Project Inception Report

PIT Project Implementation Team

PMF Performance Measurement Framework

PSB Project Supervisory Board

PY Project YearA

QA/QC Quality Assurance/Quality Control

RBM Results-Based Management

RFQ Request for Quotation

RPMU Regional Project Management Units

RSB Regional Supervisory Board

SAPR Semi-Annual Progress Report

SLMP Sustainable Land Management Plan

SMIS Small Scale and Micro Irrigation Support Project

SMS Subject Matter Specialists

ACRONYMS

Small-Scale and Micro-Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Semi-Annual Progress Report (July 2016 – December 2016) v February 2017

SNNPR Southern Nations, Nationalities and People’s Region

SPSS Statistical Package for Social Scientists

SSI Small Scale Irrigation

SSID Small Scale Irrigation Development Directorate, MoANR

SSMI Small Scale Micro Irrigation

TAT Technical Assistance Team

TC Technical Committee

ToR Terms of Reference

ToT Training-of-Trainers

VAT Value-added Tax

WBS Work Breakdown Structure

WUO Water User Organization

Small-Scale and Micro-Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Semi-Annual Progress Report (July 2016 – December 2016) 1 February 2017

1 INTRODUCTION

This report presents the second Semi-Annual Progress Report (SAPR) of the Small Scale and Micro

Irrigation Support (SMIS) Project covering the period from July 8, 2016 to January 7, 2017. The SAPR

consolidates project progress from Amhara, Oromia, Southern Nations, Nationalities and People’s

Region (SNNPR) and Tigray regions; and highlights key outputs contributing to project outcomes.

Detailed regional SAPRs have been submitted to respective Regional Supervisory Boards (RSB) and

are available on request.

The SAPR follows the Embassy of the Kingdom of the Netherlands (EKN) progress reporting

guidelines and attempts to provide project-level progress and achievements following planned

outcomes and outputs in the PY2 annual work plan (AWP). It reports on the progress achieved at the

federal level through the National Project Management Unit (NPMU). It also consolidates the

progress achieved in the Regional Project Management Units (RPMUs) in Amhara, Oromia, Tigray

and SNNPR as presented to the respective Technical Committees (TCs) and RSBs in each region.

This SAPR is organized as follows:

Section 2 presents a summary of external and internal context under which SMIS is

operating and its effect, if any, on project implementation.

Section 3 summarizes planned and actual results achieved during the reporting period

following the Performance Measurement Framework (PMF) and presents a summary of

analysis contributing to the outcome-level results.

Section 4 summarizes gender, nutrition and environmental mainstreaming in all project

activities and Partner Institutions (PIs).

Section 5 reports on project management aspects and strategies for effective management

of project resources including the current status of AWP procurement.

Section 6 summarizes key risks that were encountered during the reporting period and

suggests remedial action.

Section 7 presents the financial report and expenditures during the reporting period.

1.1 The SMIS Project

The SMIS project is supporting the implementation of Ethiopia’s Small Scale Irrigation (SSI) Capacity

Building Strategy. In line with this strategy, the objective of SMIS is: "To ensure that the concerned

public and private institutions within each of the four regional states have the institutional, human

and technical capacity required for gender-responsive identification, planning, design, construction

and management support of sustainable SSI systems and micro irrigation (MI) schemes in a

coordinated manner and according to the adopted integrated watershed-based approach". SMIS

aims to support the transformation of responsible federal and regional government agencies from

an approach focused on implementation to one with emphasis on planning, coordination and

supervision of activities related to development of SSI, MI and irrigated agriculture. SMIS has three

key components: SSI capacity development (CD) (Component 1), CD of Agricultural Technical

Vocational Education and Training (A-TVET) Colleges (Component 2) and promotion of MI

(Component 3).

1. INTRODUCTION


The objective of Component 1, SSI CD, is to address the institutional, human and technical capacity

gaps of the public and private institutions involved in the development of SSI and irrigated

agriculture as well as to institutionalise the capacity building interventions in the regional

government structures. Through this component, and in consultation with the EKN and the GAC,

SMIS is giving special attention and support to the SSI sector of the Agricultural Growth Programme

(AGP) including coordination of annual work plans.

In support of the Government of Ethiopia’s (GoE) plan to expand the irrigable area in the country in

the next five to ten years, mainly through the development of SSI and MI, the objective of

Component 2, CD of A-TVET colleges, is to provide CD support to A-TVET colleges including the

establishment of demonstration plots for training and to demonstrate appropriate irrigation

systems. This component also aims to establish a Centre of Excellence for Irrigation and Water

Management (CoEIWM) as a separate unit within an existing A-TVET College. A further aim of this

component is to address the medium- and long-term need for technicians as well as technical

specialists through the provision of short-term practical training courses.

The main aim of Component 3, promotion of MI, is to promote irrigated farming at the household

level by introducing suitable MI systems, including low-cost and effective (hand-driven) pumps and

rainwater harvesting structures.

The SMIS target beneficiaries are: (1) the public and private institutions at regional, zonal and

woreda/district levels that are involved in the development of SSI, MI and irrigated agriculture; (2) A-

TVET colleges; (3) local entrepreneurs involved in manufacturing, installation and maintenance of

hand-driven and motorised pumps; and, (4) unemployed youth and landless women interested in

training in hand-drilling techniques.

Figure 1 shows the SMIS target regions, Amhara, Oromia, Tigray and SNNPR including the selected

pilot woredas/districts and SSI schemes recommended by the regional PIs. These pilot SSI schemes

and woredas/districts are the learning grounds for practical and job-embedded CD support in the

three project components.

1. INTRODUCTION


Figure 1: SMIS Woredas/Districts and Pilot Schemes


2 PROJECT CONTEXT

2.1 External Context

The project operational environment remained generally stable. However, social unrest in the Amhara

and Oromia Regions from July to September 2016 hampered fieldwork, trainings and reduced

availability of PI staff to work with SMIS. The availability of senior PIT and TC experts was further

reduced for extended period following continuous government meetings both at the federal and

regional levels. While the implementation of few PY2 work plan activities were delayed, some

postponed to Q4, attempts were made to reorganize some of the capacity development activities that

did not require extensive fieldwork or field travel.

While not a wide occurrence in all regions, the reshuffling of some of RSB members, Chairperson and

PIT counterparts to other institutions in SNNPR, Oromia and Tigray required reorientation and delays in

decision making. Continuous turnover of the PIT counterparts and RSB members is also affecting the

smooth implementation of project activities and has a potential to affect the sustainability of the CD

interventions. SMIS is managing the situation of the turnover by undertaking frequent orientation of

the newly assigned PIT, TC and RSB members.

In order to better support AGP, several consultations took place with AGP-Federal Coordination Unit

(FCU) at the federal and regional levels to identify AGP priorities. In agreement with AGP-FCU, an

attempt was made to align the SMIS AWP activities with AGP II work plan to avoid duplication and

overlap. A joint field mission by AGP-FCU, MoANR-SSID and SMIS was undertaken to Tigray in October

2016, including participants from EKN and Global Affairs Canada (GAC) to assess the status of SMIS

Project PY2 AWP alignment with AGP. The joint mission observed that the understanding of SMIS scope

is weak among PIs and the linkages with regional PIs responsible for implementation of AGP activities

require improvement in Tigray. The conclusion from the two joint field missions suggested that scope

exists to improve joint planning of SMIS and AGP activities at the regional level. It was agreed that SMIS

PY2 AWP should be reviewed and aligned with AGP AWP for the 2016/17 fiscal year and a working

modality should be developed to ensure joint planning in future years.

A work plan alignment exercise was carried out at the federal and regional levels jointly by the AGP

regional experts, relevant PIs and SMIS teams. It became evident that some of the regional priorities

that were addressed in the original SMIS AWP differed from the AGP work plan. Also, while the AGP

work plan for PY 2009 (2016/17) was available, detailed implementation plan was not available. With

the available information, the SMIS – AGP alignment resulted in complete alignment of AGP

Component 3 – Small Scale Irrigation Infrastructure Development. No regional priority activity was

dropped but harmonized with AGP work plan. It was agreed that as the action plan for other

components becomes available, SMIS and AGP teams should assess complementarity and further align

activities to the extent possible in PY2. The SMIS – AGP alignment resulted in budget increase of about

Euro 141,900 that was approved by the PSB.

2. PROJECT CONTEXT


The AGP – FCU and SMIS teams jointly developed a working modality for future joint planning of SMIS

AWP. The working modality was reviewed and approved by the State Minister, NRM, MoANR. The

working modality has been circulated to all regional partners and will be used in the work planning in

PY3 and beyond. The approved working modality is appended in Annex 7.

In order to strengthen the working relationships with AGP and joint implementation of work plan

activities, following mechanism has been put in place:

SMIS at the federal and regional level became the member of AGP TC, and likewise the SMIS TC

has coopted AGP – CU coordinators as a permanent member.

SMIS coopted AGP regional experts into the SMIS project implementation teams (PIT).

An LOU has been signed with AGP in Tigray facilitating channeling of funds for cascading some

of the training programs. In other regions, AGP assumed the responsibility of cascading some of

the capacity development at the woredas/districts and farmers level using AGP funds with

support from SMIS.

Regular monthly review meetings and joint field missions as part of the JES are planned in all

selected pilot schemes.

2.2 Internal Context

There were no changes in the project environment at NPMU and RPMUs during this reporting period.

However, there are few changes in the SMIS staffing and management structure during this period as

well as changes in personnel that will take place in the next period, namely:

NCTA – The current National Chief Technical Advisor (NCTA) will be stepping down at the end of

his contract at the end of December 2016 for personal reasons. Selection and approval of a

replacement will be made in January 2017.

IRTL Amhara – The current International Regional Team Leader in Amhara will be leaving the

project for personal reasons at the end of February 2017. A replacement has been identified

and will be mobilized in early February to allow for a brief hand-over in February.

2. PROJECT CONTEXT


2.3 Effect on Project Implementation

The SMIS – AGP work plan alignment was completed rather smoothly causing minor delays in

implementation of few activities. However, despite extensive orientation on SMIS scope, the role of the

PI and SMIS implementation teams and widely circulated working modality, SMIS is still not well-

understood by many of its counterparts. They tend to think of SMIS as a general support project. As a

result, there are many unrealistic expectations; that SMIS is expected to provide financial and technical

support to address all federal and regional priorities related to SSI design and construction supervision

and irrigated agriculture. Further, there is a lack of understanding about SMIS responsibility as a

capacity development initiative. While the concept of SMIS’ 4-stage capacity development is well

articulated, some PI officials expect the SMIS regional teams to undertake the complete preparation of

design and construction supervision of SSI schemes independently, and/or for SMIS to extend its

trainings to reach the lower level (DA and farmers) beneficiaries directly rather than SMIS supporting

these PIs and strengthening their capacities to do this work. The misunderstanding about the role and

mandate of the SMIS is also reflected in some of the requests that SMIS teams received from MoANR

and regional partners for financial support for activities that do not relate to capacity development

support for small scale irrigation development and/or do not contribute to the implementation of AGP

planned activities for SSI infrastructure development.

Given the high priority for small scale irrigation development by MoANR and regional governments, the

expectations are very high. Such high expectations and inability of SMIS to meet the expectations that

are not within its mandate has a potential to lead to unpleasant working environment and

relationships. It is recommended that PSB provide clear direction on priorities related to SMIS – AGP

support as well as regional priorities and the extent of support to new emerging projects such as

PASDEP.


3 PROGRESS TOWARDS EXPECTED RESULTS

3.1 Introduction

With its primary purpose being CD, the SMIS project aims to support the transformation of key PIs and

their core processes pertaining to planning, coordination and supervision functions related to the

development of SSIs, household micro-irrigation (HHMI) and irrigated agriculture. In so doing, SMIS can

be seen as the generator of approaches and methodologies which eventually will be mainstreamed in

all PIs. The SMIS CD approach is designed to focus on change processes as well as on supporting CD at

all levels to ensure that all key PIs become more capable to sustain the changes that are proven and

field tested. A key aspect of the SMIS four-stage CD approach is the job-embedded support and on-the-

job mentoring in all aspects of the CD interventions to ensure that PIT members and responsible

government experts test and achieve the change processes and best practices that are proven, cost-

effective and sustainable.

In line with the above objective and building upon the work accomplished in PY1 as outlined in the

AWP, SMIS focused on deepening the capacity development initiated in PY1 and scaling up various

training programs at the district/woreda and kebele levels during the reporting period.

Continued strengthening of PITs and TCs, including inter-sectoral linkages through intensive job-

embedded support on pilot schemes.

Finalization of guidelines, manuals, and training resource materials identified and developed in

PY1. Priority was given to training modules for woreda/district level experts and DAs such that

ToT trained regional and zonal experts could effectively train DAs and farmers.

Further refining methodological approaches and concepts in each of the thematic areas and

field testing them through ToT trainings on pilot schemes.

Supporting respective regional PIs with scaling up and rolling out planned CD interventions at

the woreda/district level in all regions.

Putting a mechanism in place to identify best practices and training PIT members on adoption

and dissemination of best practices.

Demonstrating viable technologies and practices in pilot schemes.

Operationalizing CoEIWM, Alage and four ATVETs.

Capturing and analysis of quality data and information through SMIS MIS launched early in PY2.

Highlights of achievements during the reporting period are discussed below for each immediate

outcome. Completion of activities in each output and variances, if any, are presented in Annex 1 –

Activity/Output Reporting Framework. Annex 2 provides gender-disaggregated data on the CD activities

undertaken during the reporting period.

3. PROGRESS TOWARDS EXPECTED RESULTS


3.2 Contribution to SMIS Results

Outcome 1000: Improved planning, design and construction of gender-responsive and sustainable

small-scale and MI schemes by public and private institutions in a coordinated manner and according to

an integrated watershed-based approach.

The introduction of the participatory irrigation development and management (PIDM) approach in PY1

has contributed to the improvement in the planning and design of gender responsive SSI schemes. The

PIDM approach has been enthusiastically adopted in all regions and is successfully field tested. Four

pilot schemes in Amhara, two in Tigray and four in SNNPR were used in field testing. It is observed that

up to 7 steps of PIDM approach have been successfully completed in the selected pilot schemes. In

Oromia, 35 SSI schemes for which study documents were available were reviewed with a PIDM

checklist. The review was used as part of the training program for zone and district level experts and for

the field level ground validation. The review resulted in improved feasibility study and designs (FSD).

SMIS will continue to support and monitor adoption of remaining PIDM steps as the construction of SSI

schemes begins.

Based on the results of the field test of the PIDM approach, the ToRs for the external consultants to

undertake the feasibility study have been modified by Bureau of Water in Amhara, Oromia and SNNPR.

The inter-institutional collaboration for undertaking FSD has also improved as demonstrated by

increased participation in scheme field visits, participation in TC meetings, and development of

common working modalities based on an agreed upon work plan by PIT members. Sustainability of

improved linkages will be demonstrated by inter-sectoral experts undertaking FSD when SMIS logistic

support declines. SMIS will continue to monitor progress on collaborative work on FSD of SSI and MI

schemes.

Immediate Outcome 1100: Improved capacity of public/private organizations to coordinate and

manage the planning, design and construction of SSI schemes.

Building upon the foundation laid on inter-institutional and inter-sectoral linkages in PY1, SMIS

continued to strengthen strong linkages among core processes and AGP teams involved in SSI, MI and

irrigated agriculture. The focus of support shifted to new pilot schemes in zones and district/woredas

with district/woreda experts as the main targets of capacity development. While the approach varied in

the regions, the following activities have been accomplished in the four target regions.

Strengthening problem-based regional linkages through greater involvement of TCs and core

processes following detailed terms of reference (ToR), focus areas, and guidelines developed

for planning in PY1.

Focused capacity development on results-based project management and M&E systems.

Gender awareness workshops and training for SMIS teams and PIT members.

Strengthening and operationalizing gender focus working groups in each region.

Concept note and consultation on irrigation management information system and knowledge

management (KM) roadmap at the regional levels.

Scaling up and rolling out systematic capacity development approaches at the zone and

district/woreda levels.



It was recognized early on that unless the TC and core process owners understand the value of the

results-based project management, inter-institutional linkages for SSI and MI study and designs and

facilitation and development and delivery of systematic CD initiatives at the regional and zonal levels,

and include them in their planning process, the availability of PIT experts would be limited. Thus SMIS

focused on TC and core processes by involving them actively in the planning process of all SMIS

interventions. While the workload of PIT members and other PI relevant experts did not permit timely

and free participation in SMIS activities, definite improvement was observed in the reporting period.

Results-based Project Management and M&E

Recognizing the lack of a systematic project management approach in all regions as well as a lack of

management tools, a project management ToT was organized for selected TC and PIT members. The

ToT focused on planning, design, construction and management of SSI schemes with practical case

studies. Using the project management software “ProjectLibre”, the training focused on simulating the

planning and management of a sample SSI scheme, identifying the work breakdown structure (WBS),

estimating critical path, allocating physical and financial resources and monitoring the progress. A copy

of the project management software was given to each participant for use in their normal working

processes.

Following PY1 Project Management ToT training in all regions, the focus remained on scaling up and

rolling out the project management approaches at the district/woreda levels. In Amhara, BoA with

support from SMIS arranged and cascaded a 3-day training using GoE budget. Participants were from

zone and woreda agricultural offices of the region, agricultural laboratories, public agricultural

enterprises and some selected irrigation projects. About 281 males and 65 females, a total of 346

concerned experts and process owners participated. Amhara SMIS supported this effort with six day JES

on result based monitoring and evaluation systems in identifying results-based indicators. BoA

appreciated the importance of employing result indicators to measure its progress towards its

institutional objectives, and requested the regional branch of the national plan commission to support

in developing appropriate outcome indicators. As part of further strengthening linkages among

stakeholders, SMIS Amhara supported a regional Agricultural Forum that was widely participated and

highlighted lessons learned by various stakeholders and emphasized the need for sharing knowledge

and linkages.

In Tigray, SMIS worked with PIs in organizing project management and M&E trainings with a view to

targeting results from the planning process up to the M & E including development indicators. SMIS

organized consecutive trainings for region and Woreda level experts to identify results-based indicators

and modifying current M&E systems. A total of 51 (23 numbers on PME & 28 on performance

indicators) M & E experts of regional and Woreda levels of BoARD, BoWR, BoPF, AGP, and REST were

trained.

OIDA requested SMIS support in review and development of a comprehensive project management and

M&E system. SMIS provided support in developing a result-based logic model and M&E framework.

Based on the M&E framework and indicators, SMIS supported OIDA in undertaking a baseline survey in

three zones covering six districts and six SSI schemes during the irrigation season. The baseline data will

be analyzed to field test the M&E system and once finalized, OIDA will be responsible for updating and

maintaining the M&E system. A plan for setting up a centralized M&E system has been developed and

will be supported by SMIS by providing IT system support and database in the next reporting period.



In SNNPR, SMIS conducted a 2-day training following the national training on a result-based M&E

system related to database, planning results based indicators, reporting and training event registration.

ICSAA had planned to roll out project management training and review of M&E system, however ICSSA

differed it to next work plan period due to unavailability of experts and staff.

Systematic Capacity Development

The guideline on systematic CD, facilitators’ notes and publishing material was further expanded to

include a CD tool box consisting of various templates such as competency matrix, training and

facilitation guide, editing and publishing notes, etc. in developing all training materials. It was assumed

that the master trainers trained in PY1 will cascade the ToT training at the zonal and woreda/district

levels; however, the progress is discouraging. The master trainers often have little time to cascade ToT

due to competing priorities and often the selection of PI trainers is not properly carried out. Following

the development of the CD tool box, a ToT training was organized for 15 key PIT members PIT from all

regions in agronomy and HHMI group to finalize the training modules. Three irrigation training modules

and HHMI modules have been finalized. These training modules are designed for DA and farmers and

will be translated in regional languages to facilitate rolling out at the lower levels. It is expected that the

PI trainers will cascade the agronomy and micro-irrigation training to DAs and farmers in the next

reporting period through AGP funds. SMIS will continue to monitor the progress.

SMIS has raised the issue with respective RSBs and has sought the PI commitment that cascading of ToT

will become part of the normal work of selected trainers. Some improvement in Oromia and SNNPR has

been observed. A serious commitment from the leaders of RSB and PIs is required to ensure successful

delivery of ToT programs.

Gender and Nutrition Mainstreaming

Problems associated with gender mainstreaming were highlighted in PY1 annual progress report and

presented to RSB and PSB. The failure to get attention from the top leaders, lack of equal gender

awareness/competency among the stakeholders, less enforcement of existing gender-related policies

and limited attempts to include gender in the performance criteria are the major problems. SMIS has

continued to discuss these issues in TC and inter-institutional stakeholder workshops organized in each

region.

SMIS has continued to provide refresher training on gender and nutrition mainstreaming in zones and

pilot districts/woredas selected in PY2 as well as refresher training for PY1 zones and woredas. The

gender working groups (GWG) established in PY1 has been strengthened by developing team charters,

team meeting agendas and roles and responsibilities. The GWG has been largely active in developing

best practices and ensuring gender mainstreaming modules, a nutrition module, implementing gender

model family concept and providing input in various training modules to ensure they adequately

include gender perspective in all guidelines and training modules. GWG members from PIs have also

been involved in all SMIS training events thereby developing a core group of professionals in each PI. It

is encouraging to note that PIs have begun to roll out GM training at the district/woreda levels.



SMIS has introduced a concept of Gender Model Family (GMF) as a means to encourage men and

women in all aspect of irrigated agriculture including SSI and HHMI development. GMF mandates men

and women to plan all aspect of agriculture together, define the need for nutrition, the selection of

crops to be grown, plan household and farming workload, and together take part in all capacity

development interventions planned by the district/woreda or a project such as SMIS. The concept has

been appreciated by the district/woreda experts and regional bureaus. It provides a focused

mechanism to promote gender mainstreaming. Preliminary results and feedback from the families in

pilot schemes is encouraging. SMIS will continue to monitor and report on the best practices and

involvement of district/woreda experts including farm families. Some observations from the GMF

concept are as follows:

Improved understand of GMF members of existing gender relations and commitment to take

action for improvement.

Improved extension message and services taking into account views of male and female

members in the household.

Improved Expert’s commitment to provide focused technical and advisory services to male and

female.

Focused attention to strengthening women’s knowledge and skills in agronomic practices.

Consensus and agreement between GMF members to manage weekly and monthly monitoring

at HH level as a group.

To assess the effectiveness of SMIS gender and nutrition activities, its impact and to develop a cohesive

plan for further planning, SMIS commissioned a gender audit. The gender audit was undertaken by

SMIS international and national gender experts covering PIT members and key PIs. The audit identified

best practices adopted by SMIS and weaknesses that should be further improved. A brief description of

audit findings has been discussed in Section 4.1, Gender and Nutrition section of this report.

Knowledge Management

As reported in the PY1 annual report, the responsibility for a federal knowledge management system

has been taken over by MoANR – SSID with the aim to roll out to the regions when completed. A joint

meeting of Agricultural Water Management Platform consisting of key stakeholders including the Food

and Agriculture Organization (FAO), Agricultural Transformation Agency (ATA) and SMIS identified the

KM roadmap and key parameters to be included in the KM system. The initial focus is on developing a

national irrigation management information system that would provide data for planning and

implementation of SSI development. The MIS is under development by FAO and ATA and is expected to

take at least a year before it is ready for field testing.

As part of the national MIS, SMIS is contributing to two key parameters – SSI scheme inventory and SSI

potential assessment. The scheme inventory focuses on actual irrigation data from the current

irrigation schemes from all sources. The potential assessment aims to provide data on potential area

that can be covered by irrigation from all sources. The data is disaggregated by district/woredas such

that woreda experts can select and plan SSI and MI schemes for development. These databases are

expected to provide reliable information for planning purposes so that the uncertainly of unviable SSI

schemes is minimized. SMIS has also planned a database development for sharing knowledge and best

practices among regional, zones and district/woreda experts.



SMIS has supported in establishing a methodology for an effective and efficient irrigation scheme

inventory. The inventory has been piloted in Amhara and extensive training is provided to participants

from all regions. In Amhara, different methodological options have been proposed and studied. A

combination of Google Earth and GPS survey has been found to be efficient and accurate. However, it

takes relatively long time to complete the inventory. This has been discussed with relevant institutions

including the BoA, BDU, BoWIED, ADSWE ARARI, and ORDA. As a result, the applicability of the NDVI

approach is planned to be further studied, using the weekly pilot delivery of biomass and

evapotranspiration and NDVI data (January – May 2017) for Jabitehinan woreda.

Oromia has started scheme inventory using the SMIS approach. Tigray has also outsourced the scheme

inventory to the University of Mekele. SMIS is providing JES and supporting Oromia consultants in the

inventory, however Tigray has not requested SMIS support. ICSSA in SNNPR has not yet initiated the

scheme inventory due to shortage of experts. However the SMIS developed methodology has been

discussed and elaborated in all regional PI and at least 4 senior experts have been trained from each

region. Both of these components have been further discussed in Output 1200.

Table 1 presents the CD of TC and PIT members from key PIs in the four regions on different themes

during the reporting period.

Table 1: Number of TC and PIT Members Trained on Inter-Sectoral Linkages, Training Facilitation and

Gender Mainstreaming

WBS Output NPMU AMHARA TIGRAY OROMIA SNNP M F Total

1110

Staff of responsible public and private institutions trained in results based irrigation project management.

13 23 74 99 11 110

1120

Essential institutional linkages for SSI and MI development explored, documented, promoted and strengthened.

59 52 95 16 111

1140 Responsible public institutions implement agreed approaches to systematic CD, including ToT

15 108 88 35 123

1150

Responsible public institutions have adopted and implemented rigorous contract administration procedures

52 41 11 52

Total 15 72 235 74 323 73 396

It should be noted that the ToT trainings organized by NPMU includes SSID and senior PI experts from

Amhara, Oromia, Tigray and SNNPR, while training conducted at the regional level reflects training

jointly conducted by PI master trainers and SMIS experts, and included only regional, zonal and

woreda/district experts from PIs.



Immediate Outcome 1200: Improved capacity of responsible public and private institutions to promote,

develop, supervise, monitor and evaluate gender responsive SSI schemes.

Expected outputs contributing to the Outcome during the reporting period are:

Preparation and adoption of participatory irrigation development and management (PIDM)

approach.

Review of existing manuals and guidelines, identification of gaps and updating/revision of

manuals/guidelines covering various themes for planning and development of SSI schemes with

the aim of standardizing planning and design procedures at the national and regional levels.

Development of quality feasibility study and designs of SSI schemes.

Efficient procedures for contract administration and construction supervision.

Improved capacity of experts in various technical areas for quality and efficient supervision of

FSD by private consultants or to undertake FSD by Bureau experts.

PIDM Approach

As discussed above, the PIDM approach has been widely accepted and in all regions and has been

applied in selected AGP new SSI schemes. AGP-FCU has endorsed and recommended the use of PIDM

approach in all AGP supported SSI schemes. ToRs for the private consultants includes mandatory

application of PIDM steps. It is observed that up to 7 steps of the PIDM approach have been applied in

most cases by the private consultants and generally used by PI experts when FSD is undertaken in-

house of new SSI schemes. It is encouraging to note that BoWR in all four regions have started using the

PIDM approach on non-SMIS pilot schemes. Though additional cost involved in consulting the farmers

on the FSD was not included in the original proposal of consultants, all consultant applied the PIDM

approach realizing the benefit of improved FSD. SMIS provided JES and the logistic support. The

observed benefits of PIDM approach, among others, are as follows:

Greater and active participation of IWUA in the review of designs leading to ownership and

commitment to operate and maintain the SSI scheme.

Improvement of designs adjusting to the farmers’ needs and the local situations, particularly

MUS considering women needs.

Cost effective and efficient designs based on IWUA/farmers local knowledge of materials,

network layout, and probable O&M constraints for consideration.



On existing SSI schemes, commissioned in AGP I, where PIDM approach was not applied, SMIS and PI

teams undertook an assessment using a PIDM checklist. It was found that most existing schemes do not

have a soil and water conservation plan (S&WP) and an agricultural development plan (ADP). SMIS in

collaboration with PIT members developed a guideline and template for preparing S&WP and ADP. A

simplified approach to watershed-based SSI selection and development was also prepared. Relevant PIT

members were trained in preparation of ADP and S&WP and JES was provided on selected SSI schemes

to develop these plans. As part of the JES, 6 ADP and 3 S&WP are prepared in Oromia; 3 ADP and 3

S&WP in SNNPR; and 2 ADP in Tigray have been finalized and submitted to BoA for implementation.

Since all pilot schemes in Amhara are new, ADP and S&WP are to be developed during the feasibility

study. It is expected that implementation of ADP and S&WP will improve the productivity and

sustainability of SSI schemes.

Figure 2: Site Verification of SSI Scheme Following PIDM Approach in Oromia

Standardization of Guidelines, Manuals and Procedures for SSI Feasibility Study and Design

As reported in the PY1 annual progress report, SMIS team spent a significant time in collecting,

reviewing, gap identification based on a checklist, and updating the material on various guidelines in

the first year. However, AGP – FCU and SSID decided to outsource 13 guidelines related to feasibility

study and design of SSI scheme including irrigated agriculture and on-farm water management (O&M).

The Generation Integrated Rural Development Consultant (GIRDC) was selected to prepare the

guidelines by AGP. An agreement was reached with SSID/AGP that SMIS thematic teams will provide

QA/QC on all guidelines prepared by GIRDC.

SMIS teams, both at the federal and regional level, supported SSID/AGP in review of inception report

and planning document, and participated in 5 consultation meetings with GIRDC. Key supported

activities include the following;

A total of 8 GB of collected and organized irrigation related documents have been handed over

to Generation Consultant for their use in developing relevant guidelines/manuals. This includes

important documents like MOWIE irrigation Guidelines, IDD Guidelines, ESRDF guidelines, CBID-

OIDA-JICA guidelines, SWHISA irrigation guidelines, ERA guidelines.

SMIS teams participated and played a significant role in review workshops, reviewing the

existing guidelines and identifying the gaps in currently available guidelines/manuals; reviewed



and commented on the new guideline modality/roadmap. Accordingly, it was recommended

that new guidelines should include five parts as follows: o Part 1 – Planning o Part 2 – Site Identification o Part 3 – Feasibility and Detail Design o Part 4 – Contract Administration and Construction Supervision o Part 5 – Operation, maintenance and management

Reviewed and commented on the zero draft of the socio-economy study, construction supervision and contract administration guidelines.

Reviewed and commented on Table of Contents (ToC) of the new guidelines as below: Planning and Organization Site Identification and prioritization Water and land resources Irrigated Agriculture Socio economics ESIA Engineering Study & Design Contract Administration O&M

In the discussion with AGP, it became apparent that many of the delays in SSI development are due to

contract administration. The contract administration is generally governed by the national and/or

institutional policies. A review of the current contract administration guideline indicated that while few

templates are missing, basics of contract administration are appropriately covered. Realizing that there

must be other factors that constrain contract administration, a field assessment involving PIs, AGP and

private contractors was undertaken. A team consisting of SMIS, AGP – FCU and SSID Experts undertook

an assessment based on a structured questionnaire in Amhara, Oromia and Tigray during the reporting

period. A contract qualification criteria review was also undertaken in Oromia by AGP and SMIS team.

The data and information is being analyzed and the findings will be shared widely with AGP, GIRDC and

other stakeholders in the next reporting period.

Support to QA/QC of AGP II SSI Feasibility Study and Design

One of the key activities has been to support regional Bureau of Water in ensuring quality feasibility

studies and design (FSD) of AGP II new SSI schemes in the reporting period. On the request of Bureau of

Water, SMIS reviewed FSD prepared by private consultants and provided JES to the team where the FSD

was undertaken by the Bureau of Water Teams. The review was undertaken relative to the agreed upon

PIDM approach.

Amhara: the FSD of 4 SSI pilot schemes was carried out through the active and full participation of

farmers and adjusted taking into account local situation and farmers’ needs. The SSI schemes are ready

for tendering. In addition, 3 new SSI AGP II SSI schemes and 4 micro-dams have been reviewed

following the PIDM approach.

SNNPR: 7 FSD prepared by GIRDC and 4 by FACTS were reviewed individually and in a workshop

involving all relevant stakeholders.



Tigray: 2 SSI schemes (Medabay-Zana and Tselemti) were reviewed and JES provided to the team for

improvement. In addition, value engineering support was provided on 4 SSI schemes with a view to

improve the quality of FSD.

Oromia: QA/QC support and JES was provided to six OIDA review teams consisting of 54 experts. The

review was based on a FSD checklist and PIDM approach and included field verification of FSD. 35 new

SSI projects were reviewed by OIDA teams based on a QA/QC checklist prepared by SMIS. Out of 35

projects, 7 were reviewed by SMIS as part of JES to the OIDA review teams. As a result, 17 SSI projects

are ready for construction tendering/bidding and the remaining FSD are under improvement. SMIS also

supported in development of contractor qualification criteria for evaluation of bids. The review has

been undertaken jointly with the PI teams using checklists and review criteria. It is evident that the

review process varied in regions. Where an integrated review team, such as in Oromia, is assigned,

SMIS has been able to support a large number of experts and develop capacity in the review of FSD. In a

workshop review format, the number of experts involved and the SSI schemes become limited.

Irrigation Scheme Inventory and Potential Mapping

As reported in PY1 annual progress report, the development of a methodological approach and field-

testing several methodologies to study various alternatives has been completed in Amhara. The first

phase of the Irrigation Scheme Inventory Pilot has been concluded with a consensus workshop held on

Saturday 4 June 2016. A final version of the report has been completed and distributed to all

stakeholders in October 2016.

The recommendations on the methodological approach have been accepted by the stakeholders and a

plan for scaling-up has been prepared. In Oromia and Amhara, the scheme inventory has been

outsourced to a consultant. SMIS has conducted training of experts from all four regions including

experts from Amhara enterprise and private consultants involved in the scheme inventory in the

reporting period.

SMIS will continue to follow-up activities with JES and monitoring the results of scheme inventory in

Amhara and Oromia. As reported earlier, ICSAA in SNNPR has not undertaken the scheme inventory and

Tigray is working with University of Mekele. The planned JES includes: planning of the field survey;

testing of methodologies using a tablet; preparation and distribution of maps; further investigation on

the applicability of NDVI; testing of a remote sensing product for weekly estimate of biomass and

evapotranspiration. A contract for the delivery of biomass has been concluded with the company Eleaf,

in Wageningen, the Netherlands. Delivery of data for the current dry, irrigation season for Jabitenan

Woreda will start by January 2017. Results of the biomass and evapotranspiration approach and its

accuracy and cost effectiveness will be analysed and shared with all stakeholders.

SSI Potential Assessment

In PY1, SMIS supported development of SSI potential assessment methodology and was reported in the

first annual progress report. The methodological approach to SSI and MI potential assessment was

based on GIS and remote sensing. In discussions with SSID/AGP, it was decided that a combination of

remote sensing and field verification appears to be a cost-effective and optimal approach and should be

piloted. The field testing of methodology was undertaken in 2 woredas in Amhara. However, it was

recognized that the methodology should be field tested in a different hydrological and ecological zone



to finalize and assess the effectiveness of the approach in all regions. Oromia was chosen to undertake

the field testing and further training as the OIDA has invested significant funds in potential mapping.

The field testing was undertaken in two pilot woredas in Oromia (Arsi Negele and Munisa) and the training of 21 trainees from Oromia (14), Amhara (2), Tigray (2), Southern States (2), and 1 from

Oromia SMIS was conducted. The training and field validation methodology followed a similar approach

as that of Amhara pilot in July 2016. The training covered four major areas:

1) Irrigation land suitability mapping

2) Irrigation water requirement estimation

3) Water resources availability modeling

4) Identifying irrigation areas based on the above 3 points

The training materials were prepared based on the methodology presented and approved at national

and Amhara levels in December 2015. All the required spatial, hydrological and climatological data were

prepared for the two districts/woredas and given to the trainees. The results and approach was

described in the PY1 APR and is not repeated here.

On the request of OIDA and BoWRD Amhara, JES was provided to the Oromia Water Works Design and

Supervision Enterprise (OWWDSE) and Amhara Design Enterprise, contracted by the two regions to

undertake SSI potential mapping. Support was provided to both enterprises to improve their

methodological approach in line with the approach field tested by SMIS in Amhara and Oromia. Based

on the trainees feedback and the validation work both in Amhara and Oromia, the approach is now

appropriate and ready to be up-scaled to other regions and even use it as a tool for national scale

efforts.

The key constraint in potential mapping using the SMIS methodology, or any other approach, is the

availability of reliable and quality data for the development of spatial maps of areas suitable for SSI.

Currently, the dataset are coarse and lack organization, consistency in scale, reliability and availability.

SMIS has tried to update the dataset to the extent possible for Oromia and Amhara. There should be an

effort to develop a national database of datasets need for the SSI potential mapping using the best

available data from different sources and alternatives formats. It is recommended that the

development of a national database should be considered by SSID/MoANR on a priority basis.

Watershed-based Approach to SSI Identification and Mapping

It was observed that some of the SSI schemes selected for AGP II did not follow the selection criteria

and were scheme based rather than watershed based. Recognizing that scheme inventory and SSI

potential assessment will take longer and access to internet for Google Earth in districts/woreda is

limited, SMIS piloted a simplified approach to support the identification of irrigation resource and

planning at district level with district experts’ capacity. An assessment tool is developed to identify SSI

potential on the Ethiopian Mapping Authority 1:50,000 scale map. Once the location of the SSI scheme

is identified and the catchment area is mapped on 1:50,000 map, a hydrologic assessment will be

carried out using simple data and Excel-based tool for ungauged catchment to assess water balance in

the catchment. This will permit district/woreda experts to identify SSI on a watershed based approach.

A one-day training was given to 186 district/woreda experts on the tool for all AGP II Oromia districts



and zones. The assessment and validation of the SSI inventory will be compared with the scheme

inventory undertaken by OWWDSE to assess the accuracy in the 2nd half of PY2. The initial feedback

from the zone and district experts in Oromia is that it provides a sound basis for identification of

schemes.



Table 2: Summary of CD Activities at the Regional/Zonal Levels

WBS OUTPUT NPMU AMHARA TIGRAY OROMIA SNNP M F Total

1210

Relevant good quality, technical standards, guidelines and manuals adopted for identification, planning and design of SSI schemes

41 40 1 41

1230

Responsible public and private institutions staff trained and supported on integrated watershed based SSI development and management

43 101 20 69 216 17 233

1240

Public institutions responsible for SSI design have essential tools (such as field equipment, computers, software, etc.) to support pilot SSI development schemes

2 2

Total 84 101 20 71 258 18 276

Immediate Outcome 1300: Improved capacity of responsible public organizations to develop capacity

of Water User Organizations (WUOs)/IWUAs to manage gender-responsive SSI schemes.

Formation of and strengthening WUO/IWUAs is a key step in the PIDM process to ensure full

participation of communities/users in the planning, design, construction and operation of SSI schemes.

This is an essential step for communities/users to assume ownership of the SSI scheme for sustainable

O&M and improved irrigated agriculture.

Key activities undertaken during the reporting period are:

Technical support to regional BoA/BoWRs in IWUA proclamation, regulation and by-laws

Finalization and field testing of IWUA gender-sensitive manual, guidelines and training

materials

A draft proposal for organizational structure and strengthening the regional IWUA Supervisory

bodies

IWUA proclamation in Amhara and Tigray has been approved, while in Oromia and SNNPR it is still

pending. The IWUA Proclamation designates the Bureau of Water in each region as the supervisory

body for formation, strengthening, registration of IWUAs and monitoring the performance. However,

the Supervisory body has not been set up in any of the region. SMIS in consultation with Amhara BoWR

has drafted a proposal for setting up the organization structure. SMIS teams are supporting BoWRD in



identifying the level of expertise or organization chart and preparing ToR for experts. In view of the

likely delay in the recruitment of IWUA experts, SMIS is directly working with the woreda/district

experts in initiating and/or strengthening IWUAs in the selected pilot schemes although district/woreda

experts have not been directed with regard to the responsibility to support IWUA formation. It is hoped

that district/ woreda experts, in some form or other, will be assigned responsibility to support IWUA to

optimize and target SMIS efforts and resources.

SMIS has finalized gender-responsive modules for the IWUA formation and strengthening covering:

formation and registration, governance and administration, financial management and documentation

for audit, irrigation service fee, SSI O&M and monitoring and evaluation (M&E) of SSI performance. The

training modules are being translated in local languages and will be widely distributed to PIs.

SMIS has supported IWUA formation on all new pilot schemes and strengthen IWUA on existing

schemes in Amhara, Oromia and Tigray in the reporting period. PIs have started to form IWUAs using

SMIS training modules on non-AGP schemes. The number of IWUA strengthening planning in AGP work

plan is quite large and it is doubtful that without the full support of supervisory bodies and dedicated

district/woreda experts, these targets can be achieved. If IWUA have to assume full responsibility for

scheme management, they would need consistent support from the supervisory bodies or woreda

experts. An assessment of earlier formed IWUA or irrigation cooperatives shows: no irrigation

management transfer agreement with BoWR or district/woredas; poor collection of irrigation service

fee; no irrigation operation plan; no representation of tail-enders; no conflict resolution mechanism,

etc.

The approved IWUA regulations and bylaws mandates that at least 30% of FHH or female farmers

should be on the management board. While SMIS has provided orientation of bylaws and training to

woreda and IWUA members in pilot schemes, these targets are difficult to reach. SMIS has planned

leadership training to FHH and women farmers to fully understand the bylaws and their role in decision

making in the next reporting period.

Figure 3: Strengthening Women Empowerment in IWUAs in Oromia





Table 3: CD Activities in Support of PIDM and IWUA Strengthening


1310

Standard guidelines and manuals available for organizational development and registration of WUOs/WUOs and application of irrigation service fees

10 10 10

1320

Responsible public organizations trained and supported in formation, organization and registration of WUOs/IWUAs

21` 45 55 11 66

Total 31 45 65 11 76

Immediate Outcome 1400: Improved capacity of responsible public institutions to provide appropriate

extension and support services for irrigated agriculture in selected woredas/districts.

Irrigation Extension

Irrigation extension manuals on Participatory Irrigation Extension Approach and Irrigation Extension

Operation Manuals have been completed and distributed to PIs in all four regions for field testing. In

addition, the drafts of training modules on irrigation extension M&E, agricultural commodity value

chain, irrigation demonstration guidelines, and training resource materials and modules have been

prepared for review by TC and PIs and are expected to be finalized in the next reporting period.

Irrigation extension modules, designed for woreda experts and DAs are under translation and will be

used for training of DAs and farmers in the next reporting period.

An irrigation extension diary with updated and relevant information on crop technology, OFWM, IPM,

and other information required by DAs to support farmers is about 80% completed. The diary will be

used by DAs in recording and reporting the problems and support they have provided to farmers in

resolving the problems. Identification of irrigated agricultural problems on a regular basis may provide

information to agricultural researchers on undertaking site specific on-farm adaptive trials. BoA in all

regions have appreciated the concept.

The MoANR – Extension Directorate is updating the national agricultural extension strategy. The

Directorate requested SMIS to update the irrigation extension part of the national extension strategy.

SMIS has formed an inter-institutional team consisting of senior experts from Extension Directorate,

ATA, SSID and SMIS to undertake an assessment at the region, district/woreda and farmers level to

identify key irrigation extension constraints and develop a package for inclusion in the national strategy.

It is an on-going work and a draft is expected to be produced in the next reporting period.

Agronomy Manual Development

As reported in PY1 annual progress report, a number of available manuals were reviewed and short-

listed. The review suggested that a wide range of manuals are available that provide adequate

information on irrigation agronomy. In consultation with TCs, it was agreed that the Irrigation



Agronomy Manual produced by MoANR should be used as a standard and SMIS should focus on

developing training modules for DA and farmers which are not available. Accordingly, the following

training modules have been developed:

Agricultural Development Plan

OFWM training module

Integrated soil fertility management

Irrigated crop production

Integrated pest management

Nursery management

Crop demonstration guideline

All training modules include a participant handbook and facilitators guide to facilitate training of DAs

and farmers. The modules will be field tested in the next reporting period and translated in regional

languages once finalized.

Farmer Research Extension (FRE) Linkage

Agricultural Development Partners Linkage Advisory Council (ADPLAC) platform is a formal institutional

linkage mechanism operating from federal to woreda/district levels for key stakeholders including

farmers. It has a mandate to establish an effective research-extension-farmer linkage, accelerate the

technology generation and transfer process and enhance the rate of adoption of agricultural

technologies to farmers. As reported in PY1 annual progress report, SMIS carried out an assessment in

each region and made recommendations to regional BoA and the regional agricultural research centers

that have the main responsibility as regional ADPLAC secretariat.

SMIS has continued to support regional ADPLAC secretariat in the reporting period. As per data

available from the secretariat, 87 farmer-research-extension groups (FREG) have been established in

Oromia; 44 in Amhara, 20 in SNNPR and 47 in Tigray in AGP district/woredas. The FREGs are the focal

groups for technology generation, dissemination and training of farmers on common problems faced by

farmers. In order to generate specific solutions for problems on high value crops in SMIS pilot schemes,

SMIS is supporting regional research centers to work on specific problems. In SNNPR, SARI and SMIS are

undertaking on-field demonstrations on FTCs on OFWM. Tigray SMIS and TARI are conducting

demonstrations on tomato, onion and pepper and distributing seedlings to 20 FREGs. In Amhara, SMIS

is working with ARARI and BoA to identify results of available promising technologies that can be

demonstrated to farmers through on-farm demonstrations.

The linkages established with regional ARIs are encouraging and have yielded some results such as

improved OFWM practices for hill area irrigation in SNNPR and introduction of watermelon in Amhara.

However, the adaptive research proposed by SMIS based on immediate needs or problems in the pilot

schemes are considered as project work, and therefore expected to contribute to the cost of the

adaptive trials. SMIS will continue to support regional ADPLAC and ARIs with an emphasis that

technology generation is be the normal responsibility of ARIs while demonstrations can be supported

by SMIS.



Demonstration Plots

Crop technology demonstrations have been taken up in the reporting period in each region. SMIS

Amhara with support from Adet research station is conducting 2 on-farm adaptive trials, 2 on-farm

demonstrations and one technology scaling up. A plan for scaling up watermelon production has been

prepared and will be implemented in pilot schemes and other woredas. As mentioned earlier, 20 FREGS

are conducting on-farm demonstrations on tomato, onion and pepper in Tigray pilot schemes. Oromia

is supporting 15 full package irrigation on-farm demonstrations, 8 on FHH and 7 on MHH.

Demonstrations on FTC have also been planned with 2 FTCs in each region being upgraded with HHMI

technologies and demonstrations for wider training to farmers.

Figure 4: Demonstration Plots at FTC and at Farmer’s field in SNNPR

The experience sharing visits and field days have been planned to demonstrate the results of

demonstrations. The results of demonstrations will be assessed after the irrigation season and

presented in the next reporting period.

ToT Cascading at the District/Woreda Levels

The AGP – SMIS work plan harmonization has started to yield results. Some of the irrigation agronomy

and extension ToT trainings conducted by SMIS at the regional and zonal levels have been rolled out at

the district/woreda levels. The data is collected from the regional and woreda PIs, it has not been

verified for accuracy by SMIS. SMIS has submitted a monitoring plan to PIs for systematic data

collection and will be reported in the annual progress report. The following table presents estimated

number of trainees trained by PIT or PI ToT trainers with SMIS support using SMIS produced training

materials. Cascading of ToT trainings in Tigray are planned in the next reporting period.



Table 4: Cascading ToT Trainings to District/Woreda Experts by Regional/Zonal Experts

WBS NPMU Amhara Tigray Oromia SNNP Male Female Total

1110 346 281 65 346

1210 382 335 47 382

1230 120 118 2 120

1320 195 172 23 195

1420 119 96 23 119

1430 525 927 1485 1485

3130 637 637 0 637

Total 871 1743 2122 1639 160 3284

Assessment of input and technology service providers

As reported in PY1 annual progress report, a survey was undertaken In the HHMI and SSI pilot

woredas/districts on the constraints to input and technology service provision. The results of the survey

and findings have been reported to BoA. A series of validation workshops were conducted in Oromia,

SNNPR and Amhara involving private sector agricultural inputs and technology providers. However,

there has not been much progress on the recommendations made in the workshop. It is generally

recognized that the input supply and technology sector is fragmented in cooperatives, direct provision

by regional governments (BoAs), and private sector (ATA Report, 2015). SSID and ATA, with technical

support from SMIS, have prepared a ToR to undertake a systematic assessment of input and technology

service sector with a view to develop a cohesive strategy for the sector. SMIS will continue to support

SSID with QA/QC of the study.



Table 5: CD Activities in Irrigated Agriculture


1430

Responsible public organizations trained and supported on irrigation agronomy, irrigation extension, OFWM, IPM and management of soil fertility

30 80 208 280 38 318

Total 30 80 208 280 38 318

Outcome 2000: Improved management of gender-responsive and sustainable small-scale and MI

schemes by WUOs/IWUAs and individual users respectively with support from key public institutions.

Immediate Outcome 2100: Improved capacity of CoEIWM and selected A-TVETs to advocate and

demonstrate gender-responsive water management technologies and practices, including Multiple Use

System (MUS), water-saving and water-harvesting technologies.



CoEIWM – Alage

As reported in PY1 annual progress reports, a strategic vision and plan was completed and approved by

His Excellency State Minister, NRM. Key recommendations of the strategic plan included: i) a stand-

alone specialized stream for irrigation and OFWM should be developed from Levels 2 to 4; ii) existing

O&M should be reviewed and updated to meet the requirement of SSI development and modern

irrigated agriculture; and, iii) the existing curriculum should be revised in line with the updated O&M

and should focus on practical hands-on instructions so as to prepare irrigation technicians who can

support smallholder farmers in improved OFWM practices. Key activities undertaken in the reporting

period are as follows:

Development and approval of OS and curriculum

Renovation of class rooms, laboratory and library

Establishment of demo farms

Provision of equipment for demo farm and laboratory

In collaboration with MoA – ATVET Coordination office and MoE, SMIS conducted training for 18

instructors form 5 ATVETs on competencies and development of EOS as per the standard of MoE. A

validation workshop was organized for key stakeholders including BoA, regional research centers and

ATA. With support from MoE Specialists, the instructors were able to finalize Occupational standards

(OS) at four levels consisting of about 80 competencies. The OS was approved by MoANR and

submitted to MoE – TVET agency for final approval. MoE approved the final OS in November 2016.

With the approval of renovation budget by the PSB in July 2016, SMIS contracted and mobilized a civil

contractor to renovate targeted buildings. The construction/ renovation work has now reached at a

stage of about 65% completion. The four block (16 rooms) classroom buildings are completed and have

already started giving service to the existing NRM trainees. The library and laboratory buildings are in

good progress. The renovation was expected to be completed by December 2016, however the

construction was delayed due to security problem that occurred in the past few months and inability of

Alage College to clear and handover laboratory building to the contractor. The renovation has now

commenced and is expected to be completed by March 2017. No cost variation has resulted due to

delays.

The progress on demo farm is less than satisfactory. SMIS team in consultation with Alage senior

instructors prepared a demo farm development plan that meets the practical requirement of the

approved EOS. However, when the SMIS team started the layout on the ground, they were stopped by

the current occupier of land. Apparently, the demo farm land is currently in the possession of Agro-

Forestry Department with some permanent fodder trial plots. SMIS was given the understanding by the

Dean, Alage College at the time of the selection of demo farm site that the land would be allocated to

the CoEIWM. The equipment procured for setting up the demo farm has been delivered to Alage

College but cannot be installed until the land conflict is resolved. SMIS has discussed this issue with the

Dean Alage and the MoANR – ATVET Coordination Office for early resolution.



Table 6: CD and Training Workshops for Developing EOS and Curriculum by ATVETS


2140

CoEIWM and ATVET staff trained in the use of practical approaches to demonstrate water saving technologies and on-farm water management

18 28 43 3 46

2220

MoANR, MoE, BoA and BoTVETs supported to develop/revise and systematically pilot practical SSI and MI curricula and training programs, including instructor manual and student texts, based on experiential learning practices

69 65 4 69

Total 87 28 108 7 115

A-TVETs

SMIS provided technical support to the selected A-TVETs in support of the design of the layouts of

demonstration farm, identification of appropriate water saving technologies, appropriate tools and

irrigation equipment for the demonstration farms, and instruction and teaching facilities such as

information communication technology (ICT) laboratory and library and reference materials.

The design of the demonstration farms layout has been completed in all A-TVETs. SMIS assisted Sodo in

the design of a diversion weir and irrigation canals to bring water to the demonstration farm with

funding support from Bureau of Agriculture Natural Resource Management (BoANRM), SNNPR. The

tender has been floated and is expected to be completed in the next reporting period. The layout and

construction of demo farm at Kombolcha Amhara is on-going and is expected to be completed by Q3 of

PY2. Similarly, Kombolcha Oromia work is on-going; rehabilitation of water harvesting structures has

been completed, drip equipment has been supplied and installation is completed.

As reported in PY1 annual report, a borewell with a submersible pump and delivery pipe line installation

was completed and was awaiting installation of a transformer to connect with the nearby power line to

operationalize the pump. The installation of the transformer was confirmed by the town administration

office and expected to be completed in Quarter 1 of PY2. Despite repeated discussions with the Dean

Wukro, the installation of transfer is still awaited. The demo farm layout has been completed,

equipment have been delivered but have not been installed due to availability of water.

Most of the planned activates for the expected outcome have progressed satisfactorily. Although

physical layout of the farm facilities has completed or on-going, the lack of availability of trained

instructors due to competing priorities of the instructors has delayed the installation of facilities on the

demo farm. Most often it is considered project work and SMIS is expected to install the facilities, which

is what SMIS team ended up doing in most cases. SMIS has made an effort to involve ATVET instructors

in all phases of demo farm development and provided training, but the sense of ownership is lacking at

Wukro and Kombolcha Amhara. Adaptive trials have started on demo farms on Kombolcha Oromia; and

following the approval of budget by PSB in June 2016 meeting, all IT equipment have been procured

and delivered to ATVETs. Training has been provided in O&M of equipment. List of equipment supplied

to ATVETs is provided in Annex 5.



Immediate Outcome 2200: Improved capacity of selected public institutions and A-TVET staff/

instructors to revise and deliver gender-sensitive SSI/MI courses and training, including teaching,

training and learning materials, in line with the national OS.

The planned training on curriculum development was successfully completed for instructors of 8

selected ATVET colleges by experts from MoE and TVET Agency as shown in Table 6. A total of 30

instructors mostly from selected ATVET Collages and other TVETs were trained in developing a practical

field based curriculum. Following this training, the instructors developed new curricula of SSI/MI based

on the approved occupational standard and selected unit of competencies. The curriculum was further

reviewed and edited by the MoE, TVET Agency and finally approved by MoANR and is delivered to the

colleges for the intended use. It is understood that the recruitment of DAs will be undertaken in phases.

In the first phase, Alage and Agerfa Colleges will recruit 40 students this year.

Training on methodology of TTLM preparation was provided along with the curricula training to same

ATVET college instructors by MoE, TVET Agency experts and SMIS Experts.

Immediate Outcome 2300: Improved capacity of A-TVET staff/instructors to deliver quality gender-

sensitive SSI/MI courses and training based on adult learning principles and experiential learning

practices

The comprehensive capacity development plan prepared in PY1 was found to be no longer valid as a

result of new curriculum in December 2016. A comprehensive capacity assessment based on approved

OS and curriculum will be carried out in the next reporting period and will become the basis for capacity

development.

However, recognizing that the revised EOS includes some of the basic irrigation and OFWM principles,

SMIS supported training of A-TVET instructors in thematic areas that were common with the regional,

zonal and woreda/district experts. Eighteen A-TVET-NRM/irrigation instructors were trained in various

topics including: design, installation and O&M of HHMI and trickle irrigation system; irrigation

agronomy; O&M of motorized pumps; and, irrigation extension. A specialized training was organized for

CoEIWM Alage instructors to understand basic principles of farmers need assessment and planning and

conducting adaptive trials on the identified needs. 18 instructors, 8 from Alage, participated in the

hands-on practical training.

As reported in PY1 annual progress report and concerns raised in in RSB and PSB meetings, lack of

qualified irrigation instructors in A-TVETs is a major constraint. Currently, most senior irrigation

instructors in Alage have been transferred to the newly formed Center of Excellence in Farm

Mechanization. There is one qualified instructor in irrigation and OFWM in Kombolcha (Oromia), two in

Wukro and three in Kombolcha (Amhara) A-TVETs. High turnover of instructors is another challenge.

While ATVETs have recruited new fresh instructors, the absence of senor trained instructors to mentor

and guide new junior instructors is not conducive to the development of Center of Excellence and

practical training of students. The revised OS and competencies in the updated stream of irrigation

water management would require additional instructors to be trained in practical application of training

and teaching skills in OFWM. Although PSB has given instructions to review the situation and plan

recruitment of qualified instructors, the progress is less than satisfactory.



Outcome 3000: Improved water, soil and crop management practices for irrigated crops (and rainfed)

within the command area adopted by male and female farmers.

Immediate Outcome 3100: Improved capacity of responsible public and private institutions to provide

training and to demonstrate HHMI, O&M and OFWM.

Activities undertaken in Immediate Output 1400 directly contribute to this output and overlaps in the

irrigated agriculture, extension procedures and processes and OFWM. These activities though remain

the same in theory, have been adapted to HHMI systems with region specific practical practices.

While the focus varied in the regions, key activities focused on the following during the reporting

period:

An assessment of HHMI technologies and practices in pilot districts/woredas;

CD on manual and motorized small pumps used in the HHMI systems as discussed in Output

3200 has been undertaken.;

Finalization of manuals, guidelines and training resource materials on HHMI systems in all

regions has been completed and will be piloted in the next reporting period; and

Demonstration on selected FTCs and JES in the design and development of FTCs to provide

training and CD to DAs and farmers.

Four manuals/guidelines covering all aspects of HHMI development, including rainwater harvesting and

shallow groundwater exploitation and recharge techniques, household drip installation and

maintenance, and motorized pump O&M have been completed. Draft training resource materials for

prioritized HHMI technologies is completed and disseminated to PIs for review.

During the initial assessment of FTCs, it became apparent that not all FTCs are suitable for farmer

training in OFWM and irrigated agriculture. Selection criteria were prepared and joint assessments

were carried out by PITs to select a number of FTCs in SMIS pilot woredas/districts. Four FTCs have

been selected in Amhara; two in Oromia; three in SNNPR and two in Tigray. The design and layout of

FTC facilities has been completed for training and demonstrations on appropriate HHMI technologies.

Procurement of drip kits for demonstration at FTCs and other locations is completed and the

installation will be completed in the next reporting period.

Immediate Outcome 3200: Improved capacity of responsible public and private institutions to develop,

install and support shallow well technologies and the O&M of certified motorized and manual irrigation

pumps.

Activities focused on the following during the reporting period:

Support in planning a pump test facility to improve and standardize the quality of small pumps.

Developing capacity in O&M of small pumps.

Review and update of manual well drilling guideline.



Pump Test Facility

Despite urgent efforts by SMIS, the progress on the installation of pump test facility is less than

satisfactory. As reported in PY1 annual progress report, a tender with revised specification was floated

for national competitive bid in May 2016. Eight local suppliers purchased the bid, however, no supplier

was able to submit its proposal. In view of an unsuccessful national competitive bid, an international

bid was announced. An international competitive Request for Quotation (RFQ) was sent to eight

international suppliers in July 2016, however no supplier submitted a proposal. SMIS in consultation

with ECAE conducted web-based search of potential suppliers. A RFQ was sent to two potential bidders

and received technical and financial proposal. The evaluation identified one supplier, whose bid was

technically and financially acceptable.

The technical proposal was evaluated by a team of SSID and SMIS experts. The evaluation and the

technical proposal were sent to ECAE for final evaluation. Final verification of technical specifications is

awaited from ECAE. Once SMIS receive confirmation and verification of specifications, further

negotiations with the supplier will be undertaken and a purchase order will be placed in the next

reporting period.

O&M of small pumps

The HHMI technology assessment conducted in PY1 suggested that the shallow groundwater is the

dominant source of water along with rainwater harvesting. While treadle pump and rope and washer

pump are used in rainwater harvesting ponds, the motorized small pumps are more widely used by

farmers. Thus O&M of small motorized pumps assumed greater urgency due to high failure rates of

motorized pumps in all regions.

Table 7 presents the O&M training undertaken on small pumps commonly used by smallholder farmers.

Regional, zonal and woreda/district experts were trained in the repair and maintenance of Robin pumps

including staff from local garages and unemployed youth from pilot woredas/districts to set up kebele-

based repair facilities. As shown in Table 4, the ToT training have been cascaded by woreda/district

trainers to over 300 farmers and the functionality of small pumps has increased in the pilot woredas.

Table 7: CD Activities on O&M of Small Motorized Pumps

WBS Output NPMU AMHARA TIGRAY OROMIA SNNP M F Total

3110

Responsible public institutions supported to identify and promote area-specific HHMI technologies, systems and practices and including O&M

23 15 8 23

3130

Responsible public and private institutions trained and supported in application of selected HHMI technologies and practices.

33 29 40 91 11 102

3140 Support demonstrations on FTCs, and training of farmers on appropriate HHMI technologies

2 2 6 4 14

Total 58 35 44 106 19 139



An assessment on the effectiveness of the pump O&M training was carried out in Amhara, with a view

to assess the micro-enterprise development by unemployed youths. The results show that only 4 out of

14 trained technicians (26%) have so far started pump O&M services with an average income of ETB

900 per month. The remaining trainees are waiting for woreda support to start construction of a shelter

to establish woreda O&M Centers. As discussed in the PY1 PSB, the development of micro-

entrepreneurs will require consistent support until they are able to stand up on their own. As directed

by PSB, a concept paper on setting up a business incubator for supporting rural micro-entrepreneurs

involving rural unemployed youths has been prepared and under discussion with SSID and ATA.

A review of manual well drilling technologies was undertaken. It was observed that various

technologies for manual well drilling in soft geological formations are readily available. However

technologies for manual well drilling in fractured rock or hard rock formations are not available. An

assessment of existing technologies appropriate for rocky formations available with the private sector

has been completed. SMIS supported piloting the promising technologies and the results are described

in the manual well drilling guideline. The draft guideline is under review and editing and will be finalized

in the next reporting period.


4 CROSS-CUTTING THEMES

4.1 Gender and Nutrition

The SMIS has made attempts to integrate Gender Strategy and mainstreaming in all stages of the CD

process. In each activity, strategic and practical ways to promote active participation by women is

identified, and specific content dedicated to particular gender issues is part of every intervention. SMIS

gender interventions, therefore, are a combination of gender and nutrition mainstreaming and gender-

specific activities that means a twin-track approach. With a view to learn lessons and identify best

practices from the activities implemented in PY1, SMIS conducted an audit of its gender and nutrition

activities. The audit shows that even in the first year, SMIS has been able to show some emerging best

practices in gender-responsiveness as discussed below.

Gender Working Groups and Experience Sharing: Members of the Gender Working Group in all regions

appreciate SMIS training on gender mainstreaming, which depending on their position and

organization, they have been able to use in various contexts. The Women’s Affairs Bureau expert in

Tigray said that there were aspects of SMIS’ gender mainstreaming training that he had not been aware

of before, and using them helped him to improve his job performance. Gender Working Group

members also participated in the SMIS Gender Situation Analysis, from which they learned about the

specific challenges faced by married women and women heading households.

Irrigation Water User Associations targeting 30% women in management: SMIS Oromia GWG played

a big role in incorporating gender issues in the IWUA proclamation. Although it has not yet been

endorsed, the review forum has accepted the inclusion of all the gender issues. OIDA has already

circulated a letter saying that 30% of members should be women. Similar attempts have been made in

Amhara and Tigray.

On-farm demonstrations and training targeting 50% women, including married women: The issue of

married women’s exclusion from the target percentage is getting more attention because of SMIS. SMIS

has put in place a rule that training will not go forward unless both men and women from the same

household (married couples) attend together. The rule gives men and women permission to attend

training together, something that was previously not permitted. This means that both husbands and

wives will have a common understanding of new practices introduced, and can hold each other

accountable for them.

OIDA has started on-farm demonstration plots with participation of women up to 50%. These include

both women heading households and married women. Previously, married women would not be

included in demonstration plots because they were represented by their husbands.

PIs in Tigray believe that constant training opportunities are the only way to improve women’s

situation, particularly married women. It is difficult for married women to become empowered because

of cultural reasons. In the 6 SMIS woredas in Tigray, PIs have identified all women (both women

heading households and married women) involved in irrigation to ensure that 50% participate.

Women’s Groups and Women’s Committees (Women Development package): In Amhara, certain

kebele leaders see better progress with “women in development groups” than with regular farmers’

groups. In SNNP, women in women’s groups are more socially and economically empowered because

they prioritize their own needs. Some of the groups have even opened up their own bank accounts.

4. CROSS CUTTING THEMES


Training for Women: In Tigray, lessons learned for successful training with women include: give

women advance notice so that they can make arrangements for others to assume their responsibilities;

schedule the training when women are freer “during the low time;” locate the training in a place that is

not too far away from their communities; let women discuss and share together.

Gender Model Families as an extension approach: In Tigray, there has been particular enthusiasm for

the Gender Model Family programme, and understanding how problems can be solved by shared

decision-making. Gender Model Families – families in which issues of unequal distribution of labour,

decision-making, resources and benefits are addressed through sharing – are seen as one way of solving

the problem of participation of married women. PIs in Tigray plan to train trainers in GMF methodology,

and cascade to 13 AGP woredas. Since work load is a major problem for women, if husbands and wives

work together, the farm families will earn more income. Tigray’s agricultural staff are sharing GMF

methodology in their departments’ networks and practicing being model families at home.

Labour and Time Saving Technologies: Oromia has introduced 8 hip pumps resembling bicycle pumps,

and Amhara rope and washer pumps to women micro-irrigation farmers. Micro-irrigation technologies

which are introduced to women will encourage them to engage in household production of vegetables

for consumption and sales.

Emerging best practices are mostly related to women’s participation in aspects of irrigation agriculture–

IWUAs, extension, training – and ways to get them more involved – Gender Model Families, groups,

committees and quotas. One emerging best practice was related to a technology – something practical

that women could do.

While it is encouraging to observe best practices, the audit report has also identified gaps in relation to gender and nutrition mainstreaming. The Audit report has been circulated to PIs as a means to consider recommendations in all future planning.

4. CROSS CUTTING THEMES


4.2 Environmental Crosscutting activities

SMIS continued to implement structured training and job embedded support to PIs to ensure that all

project activities and interventions are using environmental screening. This is to ensure that all

activities are environmentally sustainable and socially viable. SMIS has followed the strategy of

integrating environmental awareness-raising in all its training and CD activities and interventions. An

environmental training module have been developed and included in all training activities. The PIT

members have also been encouraged to perform environmental screening in their irrigation related

development activities within their respective institutions to ensure negative environmental impacts of

their interventions are mitigated and positive environmental impacts are enhanced. An environmental

screening checklists have been submitted for use in the pre-feasibility and feasibility level studies of SSI

development projects by PIs. SMIS is also supporting AGP/SSID in QA/QC of environmental guidelines

prepared by an external consultant.

SMIS team has also been actively involved in promoting the use of watershed based approach and

climate resilience irrigated agriculture in development of SSI projects. Oromia SMIS (OSMIS) has already

provided training to relevant staff from their intervention zones and districts/woredas to ensure that

there is a good understanding of watershed-based SSI development and its positive impact on

minimizing potential environmental and social impacts of SSI development on upstream and

downstream social, biological and physical environments. SMIS is currently in the process of developing

training modules on the use of watershed-based approach and consideration of climate resilient

agricultural planning. The watershed based approach will be scaled up in all four regions in the next

reporting period. As reported in Output 1400, SMIS has developed environmental and gender

responsive Agricultural and soil and water conservation plans for use by the IWUA agricultural and soil

and water conservation sub-committees of planned AGP and non-AGP SSI development projects.

In consultation with AGP-FCU and CDSF Project, an understanding has been reached to support CDSF in

the training plans and procedures proposed for improved implementation of the AGP ESMF and RPF

activities at the regional levels.


5 PROJECT MANAGEMENT AND PROCUREMENT

5.1 Project Management Strategies

SMIS is governed by the National PSB. Regional PSBs govern project planning and implementation in

each of the four regions, Amhara, Oromia, SNNPR and Tigray.

In Ethiopia, the project management responsibilities are vested in the international chief technical

advisor (ICTA) and a team of four International Regional Team Leaders (IRTLs) located in Amhara,

Oromia, SNNPR and Tigray together with their respective national counterparts. A Canada-based

project director (PD) ensures compliance with the contractual responsibilities and supports project field

operations and communications with designated officials. Administrative, logistics, procurement and

financial personnel in Canada also support the Ethiopia team to ensure adequate project management

support.

Reporting schedule

The SMIS project operates according to the Ethiopian calendar which, in the European calendar is from

July 8th to July 7th of the following year. The reporting schedule that was included in the Project

Inception Report (PIR) was revised during this period so that reporting deadlines align with project

timelines.

A strategy to track and mitigate risks

The SMIS risk register contained in the PIR describes all significant risks that were identified during the

capacity assessments and other work that was conducted during the inception period and updated

after PY1. The register also describes the specific potential for negative impact that the risks pose to the

success of SMIS as well as the actions or strategies for mitigating the risks. The SMIS risk register has

been established based on the risks identified in the Request for Proposal ToR and further developed

during the project inception phase as the nature of existing and potential risks were more clearly

defined. These risks have been monitored during this reporting period. The current status of these risks

is provided in the revised SMIS Risk Register at Annex 6 of this report.

Additional information about the key operational risks encountered during this reporting period is

provided in section 6 of this report.

5.2 Project Planning, Monitoring and Evaluation

As a result of AGP – SMIS alignment, some of the SMIS activities required modification as the

responsibility for few activities shifted to AGP. Therefore, the logic model and the PMF have been

updated through discussions with EKN/GAC. The updated PMF and logic model does not change the

scope of the project in any manner, rather provides clarity on some of the outputs for quantitative

monitoring and reporting. The updated PMF is awaiting EKN approval.

The PMF covers the three project components and their respective outcomes/outputs, indicators,

baseline values and targets, and data collection methodologies. SMIS will measure the project

performance on approximately 91 indicators.

5. PROJECT MANAGEMENT AND PROCUREMENT


M&E System and Database

The SMIS M&E team has designed and implemented the project M&E system. A detailed M&E system

manual has been developed to guide implementation at both the regional and national levels by the

M&E team. In total, the SMIS M&E system and 23 data collection tools are designed to measure

outputs (activity completion) as well as outcomes focused on CD within direct beneficiaries including

counterpart government organizations and A-TVETs, as well as outcomes for indirect beneficiaries

including male and female farmers and water user groups.

The SMIS Management Information System (MIS), a web-based database application system, is

implemented as part of the SMIS M&E system to capture, process and report all the project activities

starting from planning process based on the LM of the project. This MIS is implemented by the SMIS

information technology (IT) section and currently deployed in all SMIS project office as pilot operation.

A number of comments, amendments and new requirements are carried out in the MIS system for final

deployment.

M&E reporting has been encouraged through the use of MIS and the first attempt has been successful

during this SAPR reporting (July – Dec 2016).

Baseline Survey

Those indicators in the PMF which require baseline data were identified and included in the baseline

survey. This primarily consisted to SSI scheme level data as well as assessments of HHMI at the

woreda/district level.

To maximize the efficient use of resources and reduce beneficiary survey fatigue, the baseline survey

was integrated into the overall diagnostic needs assessment undertaken by SMIS for planning purposes

at the scheme (SSI) and woreda/district (MI) level. The farm baseline survey was analyzed in the

reporting period and become the basis of baseline indicators in the PMF.

5.3 Networking: Collaboration and Partnerships

Collaborative relations with public and private organizations as well as projects active in irrigation have

been strengthened in the reporting period. Table 8 presents a summary of collaboration established so

far and the focus areas of collaboration.



Table 8: Collaborative Arrangements and Linkages Established Organization Nature of Collaboration Key Focus Area

ATA Member, TC I&D strategy, HHMI, I&D MIS system, etc.

Israel’s Agency for International Development Cooperation

Letter of Understanding between EKN and MASHAV

OFWM training, fruit and vegetable production, HHMI

Agricultural Grown Program Member of TC SSI and MI infrastructure

NUFFIC – Agerfa Active consultation Ethiopian Occupational Standards (EOS) for OFWM, curriculum development

University Water Sector Program

Participation in workshops and consultation

SSI design curriculum development and CD and training

Bahir Dar University Letter of Understanding SSI and MI design, engineering. student training

Agricultural Transformation through Strong Vocational Education (ATTSVE), Dalhousie University

Active consultation

A-TVET curriculum development

Ethiopian Water Tech Institute Active consultation Manual well drilling technology

International Water Management Institute (IWMI), Ethiopia

Active collaboration SSI O&M, HHMI and rural entrepreneurship

DigitalGreen Consultation Irrigation Extension training material for farmers

International Development Enterprise (IDE)

Collaboration Development of prototype manual well drilling in hard formation

5.4 Staffing and Project Staff

As noted in section 2.2 of this report, there are changes in the SMIS staffing and management structure

during this period as well as changes in personnel that will take place in the next period, namely: the

NCTA stepping down at the end of his contract at the end of December 2016 for personal reasons, and;

Replacement of the International Regional Team Leader in February 2017.

5.5 Subject Matter Specialists and Consultants

The SMIS Technical Assistance Team (TAT) consisting of national and international subject matter

specialists continued to provide targeted and need-based support to SMIS teams and TCs at the federal

and regional levels. Table 9 describes the international consultants mobilized during the reporting

period.



Table 9: International Subject Matter Specialist (SMS) Mobilized During the Reporting Period

ISMS Position Focus Area

PD (missions to Ethiopia) Project Management, planning, implementation and monitoring

CD Advisor CD guideline, training on facilitation and linkages

PIDM/IWUA Advisor PIDM manual, IWUA guideline,

M&E Advisor SMIS, PMF, baseline, database, M&E support to OIDA and SSID

Irrigation Extension Advisor Irrigation Extension strategy, Extension training modules

Irrigation Agronomy Advisor OFWM training on pilot SSI, agronomy manual review, gaps, and

proposal for improvement

WR and GIS Advisor Methodology on SSI irrigation potential, GIS assessment and training

OFWM/CoEIWM Advisor OFWM development plan, demonstration farm at CoEIWM Alage

Water and NRM Advisor Strategy on watershed-based approach

Gender and Nutrition Advisor Support gender situation analysis, gender audit, provide input in

guidelines and manuals to make them gender responsive

Each advisor focused on specific tasks as per the ToR agreed upon with PIs and SSID. Output and

deliverables from the assignment were reviewed by SMIS teams, PIT member and circulated to

respective TCs.

5.6 Office Operations and Logistics

SMIS operational policies and guidelines have been prepared and implemented in NPMU and RPMUs.

All offices remained fully operational and continued to provide logistics support to TAT, SMIS teams and

PIs following the preapproved Administration and Finance Manual, procurement policy and other

procedures to facilitate the required logistics support in a cost effective manner.

5.7 Communication and Knowledge Transfer

SMIS has drafted a communication and knowledge transfer strategy that defines the kind of knowledge

products for different audiences and a mechanism to provide access to all SMIS-generated resource

materials and knowledge products to PIs as well as the wider audience. The intent is that the SMIS

knowledge transfer system will be merged with the MIS planned to be developed in MoANR. It is

expected that the communication and knowledge transfer strategy will be implemented in PY2.

In the reporting period, the following activities have been undertaken:

SMIS brochure highlighting SMIS goals, objectives and outputs has been printed and circulated

to all PIs.

A SMIS website (www.smis-ethiopia.org) has been established and is operational with easy

navigation tools for inter and intra communication and to disseminate all SMIS knowledge

products.

Project Success story and Knowledge products posted on the website for reaching out to the

wider audience and currently the website is being updated to serve as a SMIS documentation

portal for the project with easier navigation.

http://www.smis-ethiopia.org/



SMIS MIS has deployed and it is operational in all regions to capture and analyze the project work

activities starting from planning to reporting and also captures the training data, JES data, Knowledge

products developed and Training related cost (Direct costs) for generating the semi-annual report and

annual reports for the project. It is a web-based, secure and user-friendly system that provides regional

and temporal information on project progress. Key PIs have access to the system based on their roles to

the MIS to monitor project progress and achievements at a given time. The current semi-annual report

is written based on the reports (analyzed data) generated from the SMIS MIS.

The SMIS website is a significant SMIS branding and information source, a deposit and retrieval

mechanism for knowledge products mainly developed during capacity building and an external

communication source to widen the scope of project awareness-building among other projects,

NGOs and the general public. The website is being continually updated in light of new information

and developments arising from the day to day implementation of the project.

Reports on workshops, project site visits and other special developments are included as and when

they arise. During this reporting period, a section on Success Stories has been added, providing

readers with stories from the field related to PIDM Field Testing in Participatory study and design.

Regional offices also took Initiatives to enhance the SMIS visibility by developing simple and

focused brochures, posters and different IEC materials.

SMIS project is also helping the selected A-TVET centers in establishing effective knowledge transfer

strategy through building the required ICT infrastructure and services and providing the necessarily CD

activities.

5.8 Procurement

In the PY2 Annual Work Plan, PSB approved budget for rehabilitation of class rooms, library and

laboratory at CoEIWM, Alage. PSB also approved procurement of equipment for ATVETs and demo

farm. Following SMIS procurement policy approved by the EKN/PSB in June 2015, a National

Competitive Bid (NCB) process was used to float open tenders.

Procurement of the ICT equipment and CoEIWM was initiated in the reporting period. All ICT

equipment has been handed over to five A-TVETs colleges and about 65% of the rehabilitation at Alage

has been completed. The rehabilitated class rooms and library have been handed over to the college;

the remaining activity is under good progress and is expected to be completed by March 2017. The

procurement of A-TVETs Demo Farm and Field equipment is on order, out of which about 35% of the

items have been received and are in the process of inspection and delivery to Collages. The remaining

items, particularly laboratory equipment are delayed by the supplier due to difficulty in obtaining

foreign currency. However, the supplier is awaiting delivery and is expected to be completed in the next

reporting period. Price escalation of laboratory and field equipment has been observed as a major

challenge with increase in the estimated cost of laboratory and field equipment. SMIS has adjusted the

procurement list in consultation with ATVETs to ensure that all priority equipment required for practical

teaching as per the recently approved EOS and curriculum are procured.



SMIS also floated NCB and ICB completive bids in May and July 2016 for the procurement of Centrifugal

Pump Test Facility for ECAE, however was not successful in receiving any bids. SMIS finally succeeded in

obtaining two technical proposals, one of which is found to be technically and financially viable. SMIS in

consultation with SSID evaluated the bid and submitted to ECAE for review and compliance with the

original specifications. It is expected that the purchase order will be issued in the next reporting period

as soon as the technical compliance note is received from ECAE.

Partial procurement amounting to a total value of ETB 8,351,371.03 and 1,784,879.64 has been

delivered to A-TVETs and PIs as shown in Annex 5.


6 RISKS/CHALLENGES

In addition to the risks that are monitored in the SMIS project Risk Register (Annex 6); some of the

challenges that required additional assessment have been discussed in Section 2.1 – External Context.

Challenges faced during the implementation of project activities are discussed in the main body of the

text under various outputs. In addition, the following general risks/challenges continue to hinder

sustainability of project results in all SMIS regions during this reporting period:

While excessive staff turnover was not observed in many of the key PIs, shortage of staff in

some PIs and PITs is a concern that affects the delivery of some outputs.

Limited availability of key counterpart staff, primarily due to the drought situation, is often

observed making it difficult to contact key PI staff, especially at the management level. In

general, willingness to participate in SMIS activities is high, however, SMIS activities are

considered additional and beyond the regular tasks. Incorporation of the SMIS work plan in the

PIs work plans would mitigate the problem to a large extent.

Weak coordination and cooperation among PIs involved in SSI, MI and irrigated agriculture is

generally observed. It is expected that the activities undertaken by SMIS on improving linkages

and coordination among TC and PIT members will improve the situation in the future.

Given the high priority for small scale irrigation development by MoANR and regional

governments, their expectations are very high. Such high expectations but with the constraints

on SMIS to meet those expectations that are not within its mandate has a potential to lead to

unpleasant working environment and relationships. It is recommended that PSB provide clear

direction on priorities related to SMIS – AGP support as well as regional priorities and the

extent of support to new emerging projects such as PASDEP.

High inflation and the falling value of the Euro as compared to the ETB results in higher costs

and less money available for operations in Ethiopia. The impact on SMIS local personnel with the increasing cost of living due to high inflation has

created concerns pertaining to staff retention as key project staff may seek out higher paying

positions in order to cover higher living expenses. The inflation rate in 2015 was 10.1%. In 2016

the inflation rate was 7.4% resulting in a cumulative increase of 17.5%. The increase in the cost

of living for the local SMIS project staff as a result of this high rate of inflation during the past

two years will need to be addressed somewhat urgently.


7 FINANCIAL REPORT

7.1 Brief Narrative about Significant Financial Issues

Forex Rates – The value of the Euro as compared to the ETB continues to be a challenge. The value of

the Euro to ETB declined by 14% since July 2014 when the SMIS project proposal was submitted. The

rate of exchange was 26.38 in July 2014 and had declined to 22.69 as of June 1, 2015. The rate of

exchange has improved somewhat during the previous year. The rate was € 1 = ETB 23.37 at the time of

preparing this report. Similarly, the value of the Canadian dollar as compared to the Euro is also cause

for concern in that the value of the Canadian contribution to the project is decreasing in Euro and ETB

terms.

Inflation – Although it is improving, Ethiopia’s inflation rate is impacting the purchasing power of SMIS.

The cumulative rate of inflation in 2015 and 2016 is 17.1%. The rate is trending lower but the impact of

high inflation over the past two years has significantly affected the cost of living. This is affecting project

personnel and there are concerns that fees will need to be increased in order to retain project staff

Value-added Tax (VAT) Refunds – In accordance with the Memorandum of Understanding (MoU)

between EKN and the GoE, the SMIS project has VAT-exempt status. Although all VAT-exempt

compliance and procedural requirements have been fully met, the lengthy time and the amount of

effort required to actually apply for and receive VAT refund payments are excessive.

SMIS Per Diem Policies – A review of the current per diem rates and allowances was initiated last year.

Further, a directive from MOFEC set rates per diem rates for government staff. SMIS revised its per

diem policies to provide fair and reasonable allowances for all categories of personnel who travel

and/or provide services pertaining to SMIS project activities and to comply with MOFEC directives.

7 FINANCIAL REPORT

Small-Scale and Micro-Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Progress Report (July 2016 – December 2016) 41 February 2017

7.2 Table of Budget and Actual Expenditures by Output

Year Two AWP

July 8, 2016 to

January 8, 2017

Year Two: Actual

July 8, 2016 -

January 8, 2017

Variance

Component 1: SSI Capacity Building

1110 Staff of responsible public and private institutions trained in results based project irrigation management 39,970 36,683 3,287

1120 Essential institutional linkages for SSI and MI development explored, documented, promoted, and strengthened 13,323 12,228 1,096

1130 Responsible public institutions implement irrigation KM strategies 39,970 36,683 3,287

1140 Responsible public institutions implement agreed approaches to systematic TOT capacity development 13,323 12,228 1,096

1150 Responsible public institutions have adopted and implemented rigorous contract administration procedures 26,647 24,456 2,191

1210 Relevant, good quality, technical standards, guidelines and manuals available for identification, planning, and design 159,881 146,734 13,147

1220 Standard procedures for tendering contract admininstration, construction, supervision, and M&E of SSI schemes in

place53,294 48,911 4,382

1230 Responsible public and private institution staff trained and supported on integrated watershed-based SSI

development and management as per 1220159,881 146,734 13,147

1240 Public institutions responsible for SSI design have essential tools (such as field equipment, computers, software) to

support pilot SSI development schemes159,881 146,734 13,147

1310 Standard guidelines and manuals available for organizational development, registration of WUOs/IWUAs and

irrigation service fees79,940 73,367 6,573

1320 Responsible public organizations trained and supported in formation, organization and registration of WUOs/IWUAs 79,940 73,367 6,573

1330 Responsible public institutions trained and supported to establish sustainable SSI operation and maintenance

practices among WUOs/IWUAs119,910 110,050 9,860

1340 Responsible public organizations trained and supported in M&E of WUOs/IWUAs performance 39,970 36,683 3,287

1350 In pilot SSI schemes, responsible public orgnaizations supported in the training and support of WUOs/IWUAs in

sustainable scheme management79,940 73,367 6,573

1410 Responsible public organizations supported to strengthen existing research/extension/farmer linkages to facilitate

promotion, introduction and adoption of appropriate technologies and practices related to irrigated agriculture53,294 48,911 4,382

1420 Adaptation/development and provision of relevant manuals, guidelines, and training materials on irrigation

agronomy, irrigation extension, OFWM, IPM and management of soil fertility133,234 122,278 10,956

1430 Responsible public organizations trained and supported on irrigation agronomy, irrigation extension, OFWM, IPM, and

management of soil fertility53,294 48,911 4,382

1440 Responsible public institutions staff trained and supported to facilitate farmers' access to agriculture support services

and technologies26,647 24,456 2,191

Total Component 1 1,332,339 1,222,782 109,557

Project Budget by Output

7 FINANCIAL REPORT


Year Two AWP

July 8, 2016 to

January 8, 2017

Year Two: Actual

July 8, 2016 -

January 8, 2017

Variance

Component 2: Capacity Building of Selected A-TVETs

2110 Five (A)TVETs, including the Centre of Excellence for Water Management, selected based on agreed-upon criteria

and physical needs assessed17,871 10,131 7,740

2120 Centre of Excellence supported to establish a demonstration site, a training hall, and other facilitites, based on

physical needs assessment196,586 111,444 85,142

2130 Selected A-TVETs supported to establish up to a 10 ha irrigation demonstration and practical training farms to

demonstrate appropriate OFWM technologies and practices107,229 60,787 46,441

2140 Centre of Excellence and ATVET staff trained in the use of practical approaches to demonstrate water saving

technologies an on-farm water management35,743 20,262 15,480

2210 MoA, MoE, BoA, and BoTVETs supported to ensure that national irrigation occupational standards meet the

requirements of sustainable SSI and MI development17,871 10,131 7,740

2220 MoA and MoE supported to develop/revise, and systematically pilot practical SSI and MI curricula and training

programs, including instructor manuals and student texts, based on experiential learning practices53,614 30,394 23,221

2230 Adoption and use of SSI and MI curricula and training programs, including instructor manuals and learning materials 17,871 10,131 7,740

2310 Technical and instructional capacity needs of instructors resopnsible for SSI/MI courses are identified 14,893 8,443 6,450

2320 ATVET instructors trained and provided with support on technical competencies related to SSI and MI development,

irrigated agriculture practices and participatory extension techniques44,679 25,328 19,351

2330 ATVET instructors trained and supported on using effective instructional practices, and student assessment

strategies, based on national instructor standards44,679 25,328 19,351

2340 Support the procurement of essential instructional equipment (such as computers, software and reference materials)

based on identified priorities44,679 25,328 19,351

Total Component 2 595,715 337,708 258,007


7 FINANCIAL REPORT


Year Two AWP

July 8, 2016 to

January 8, 2017

Year Two: Actual

July 8, 2016 -

January 8, 2017

Variance

Component 3: Promotion of HHMI

3110 Responsible public institutions supported to identify and promote area-specific HHMI technologies, systems, and

practices, including O&M33,710 30,675 3,035

3120 Manuals, guidelines, and brochures developed on selected HHMI technologies and practices 67,420 61,350 6,070

3130 Responsible public and private institutions trained and supported in application of selected HHMI technologies and

practices134,840 122,700 12,141

3140 Support demonstrations on FTCs, and training of farmers on appropriate HHMI technologies 67,420 61,350 6,070

3150 Responsible public institutions supported to monitor and evaluate performance of HHMI technologies 33,710 30,675 3,035

3210 ECAE supported in planning, design, and installation of a pump testing facility for motorized and manual irrigation

pumps for use in HHMI; and pump certification by ECAE101,130 92,025 9,105

3220 Manuals and reference materials developed and distributed on: appropriate manual drilling techniques; repair and

maintenance of motorized pumps; and design, manufacturing and O&M of manual pumps40,452 36,810 3,642

3230 Responsible public and private institutions trained to support community members (including women and

unemployed youth) on hand drilling techniques, and accessing microfinance for hand drilling equipment40,452 36,810 3,642

3240 Selected local manufactures and dealers trained to produce, install, and maintain/repair manual and motorized

irrigation pumps, and to provide spare parts20,226 18,405 1,821

3310 Responsible public extension institutions supported to promote the results of demand-driven applied-action research

to farmers26,968 24,540 2,428

3320 Staff of responsible public organizations trained on irrigation agronomy, irrigation extension, and OFWM technologies

for HHMI67,420 61,350 6,070

3330 Staff of responsible public institutions trained and supported to facilitate functional linkages between farmers and

service providers40,452 36,810 3,642

Total Component 3 674,201 613,498 60,703

Total 2,602,255 2,173,988 428,267


7 FINANCIAL REPORT


7.3 Table of Budget and Actual Expenditures by Region

AGRITEAM CANADA CONSULTING LTD.

Small and Micro Irrigation Support (SMIS)

Year Two AWP July 8, 2016 to

January 8, 2017

Year Two: Actual

July 8, 2016 - January 8,

2017

Variance

Oromia 456,682 381,523.44 75,158.39 Amhara 368,386 307,759.19 60,627.30 Tigray 378,431 316,151.03 62,280.34 SNNPR 349,913 292,325.56 57,587.03 NPMU 1,048,843 876,229.38 172,613.53

Total 2,602,255 2,173,988.59 428,266.60

Project Budget - Year Two by

Region

Small-Scale and Micro-Irrigation Support Project (SMIS) Agriteam Canada Consulting Ltd. Annual Progress Report (July 2016 – December 2016) Annex 1-1 February 2017

ANNEX 1: SMIS ACTIVITY/OUTPUT REPORTING FRAMEWORK FOR THE PERIOD JULY – DECEMBER 2016

NPMU (SMIS Activity/Output Reporting Framework)

Expected Results Activities (July – Dec,

2016) PMF Output Indicator

PMF Baseline

PMF Annual Target

Report Period (July – Dec,

2016)

End of this

Report Period (Jan – Jun,

2017)

Total Target

Reached Variance Reason for Variance (if any)

1110 Staff of responsible public and private institutions trained in results based irrigation project management

1110.1 Provide JES for regional SMIS SMS and PIT members on Questionnaire Design for Quality Data Collection and tools

Activities supporting federal institutions do not directly correspond to the PMF indicators or PMF targets, other activities are operational in nature

---- ---- 0 ---- 0 Cancelled. This activity was planned in view of a follow up training after SPSS might be demanded by the regions. However, no demand has been forwarded on ‘Questionnaire Design’ from regions.

1110.2 JES on Data encoding, analysis and reporting on diagnostic analysis and Regional Farm Surveys

---- ---- ---- 0 ---- 0 Shifted to Q4

Diagnostic assessment is undergoing on all new SSI pilot schemes. Data will be analyzed when completed.

1110.3 PMF Development as part of the M&E system study and design for SSID

---- ---- ---- 0 ---- 0 Cancelled SSID decided to cancel the activity

as SSID is mandated to use the

M&E system of MoANR Plan and

Program Department (PPD).

1120 - Essential institutional linkages for SSI & MI development explored, documented, promoted and strengthened.

1120.1 Support SSID organize 2 consultative meetings of the Agriculture water Management platform

---- ---- ---- Completed One meeting of AWM organized

1120.2 Joint M&E mission to 4 regions by SSID/AGP and NPMU – 1 visit every quarter

---- ---- ---- Completed SSID/AGP conducted 2 joint review missions in Amhara and Tigray





PMF Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target


1120.3 Identify and document SSI and MI best practices by a team of SSID/NPMU experts in SMIS’s project areas

---- ---- ---- 1 ---- 1 0% Completed

1120.4 Organize thematic experience sharing visit on best practices

---- ---- ---- 0 ---- 0 100% SSID postponed to Q3

1130 Responsible public institutions implement irrigation KM guidelines

1130.1 Organize one national workshop on SSI inventory scheme methodology

---- ---- ---- Completed Presented in the AWP platform meeting

1130.2 Organize one national workshop on SSI potential assessment methodology

---- ---- ---- Postponed to Q3

Planned to be presented after the results of Oromia field validation are finalized

1130.3 Conduct one training on GIS and CAD application on SSI potential assessment

---- ---- ---- Postponed to Q4

The training is combined with Oromia and postponed due to non-availability of relevant experts

1130.4 Support SSID/regions in scaling-up inventory and potential assessment at the regional level

---- ---- ---- Completed The support is on-going to all regions

1130.5 Participate and support SSID on irrigation and drainage development strategy

---- ---- ---- Completed SMIS team fully participated and contributed to I&D strategy development





PMF Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target


1140 - Responsible public institutions implement agreed approaches to systematic capacity development, including ToT

1140.1 Update training resource material and facilitators guideline

---- ---- ---- On-going On-going but sample training on facilitator guide on drip and agronomy developed

1140.2 Identify nutrition awareness best practices and develop training material on gender and nutrition to be incorporated in all training resource materials

---- ---- ---- Completed Nutrition awareness modules developed and integration in other training material is on-going

1140.3 Conduct SMIS quarterly thematic team meeting in mainstreaming gender and nutrition in SS and MI development

---- ---- ---- Completed As planned

1140.4 Organize experience sharing event in areas practicing gender based SS and MI development and management

---- ---- ---- On-going

1150 Support responsible public institutions adopt and implement rigorous contract administration procedures

1150.1 Review and support quality assurance on contract administration procedures guideline developed by AGP consultant

---- ---- ---- On-going





PMF Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target


1210 Relevant, good quality, technical standards, guidelines and manuals adopted for identification, planning and design of SSI schemes

1210.1 Prepare a methodology for rapid assessment of watershed/sub watershed or catchment of SSI scheme

# of technical standards, guidelines and manuals revised/developed by type on identification, planning

0 4 100% 50% 50% completed

The methodology is field tested in Oromia and is under validation.

1210.2 Develop a simple water balance approach to selected ungauged sub-watershed/catchment; to be modified according to AGP information

0 100% Delayed due to identification of a consultant to develop the approach. Planned to be completed in the next reporting period

1210.3 Update standard environmental screening procedure for SS and MI schemes

80% 20% Screening checklist submitted to PIs and AGP for verification

1210.4 Develop and finalize rehabilitation guideline

0 100 Delayed due to feedback from PIs on the ToR of rehab guideline.

1210.5 Conduct one national workshop on SSI rehabilitation guideline

---- ---- ---- 100% 0 100 Connected to 1210.4

1210.6 Finalize the ToR on construction supervision consultancy

---- ---- ---- 100% 100% ToR completed and submitted to SSID/AGP and PIs

1210.7 Develop spate irrigation design and construction Manual for Arid and Semi-Arid regions

# of technical standards, guidelines and manuals revised/developed by type on identification, planning

0 5 0 ---- 0 100% Responsibility shifted to AGP. Outsourced by AGP to an external consultant. SMIS will continue to provide QA/QC to the consultant





PMF Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target


1220 Support standard procedures for tendering, contract administration, construction, supervision, and M&E of SSI schemes

1220.1 Support SSID in review and implementation of standard procedures on tendering, contract admins and construction supervision guidelines prepared under contract by AGP

---- ---- ---- 0 On-going Responsibility shifted to AGP. Outsourced by AGP to an external consultant. SMIS will continue to provide QA/QC to the consultant

1220.2 Conduct one ToT on irrigation infrastructure designs

---- ---- ---- 100% 0 Planned in Q3 due to availability of international consultant

1220.3 Conduct one ToT on contract administration

---- ---- ---- 50% 50% 30% 20% An assessment has been conducted to identify key gaps. Discussion on-going with AGP to plan a ToT training based on identified gaps.

1230.3 Conduct one ToT on Construction Supervision

---- ---- ---- 100% 0 Shifted to AGP

The construction supervision guideline is outsourced by AGP to Generation consultant. SMIS is providing QA/QC and will follow up after the guideline is completed

1230 - Responsible public and private institution staff trained and supported on integrated watershed-based SSI development and management

1230.1 support SSID in review of training resource materials on SSI study and design and contract administration that will be prepared by a consultant outsourced by AGP

# of PI experts (m/f) trained in integrated watershed-based SSI development and management

0 200 0 On-going Shifted to Q3 due to delay in contracting an international consultant





PMF Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target


1230.2 Conduct one ToT training on methodology for rapid assessment of ungauged watershed/sub watershed or catchment including simple water balance of SSI scheme

0 ---- 0 100% Shifted to Q3 due to delay in contracting a Ethiopian consultant

1230.3 Conduct one ToT training on standard SSI scheme rehabilitation guideline

100 ---- 100 50% Report from OSMIS completed.

1230.4 Organize ToT training on Engineering tools (for 6 engineers): AutoCAD (Civil 3D), GIS and WaterCAD

0 ---- 0 100% Postponed to Q4 Quarter on the suggestion of SSID

1230.6 Prepare a concept note on international study tours and seek PSB approval

100 ---- 100 0% Concept paper circulated for feedback. Comments received from EKN/GAC. Will be presented in the next PSB meeting

1230.5 Organize one study tour for policy makers in collaboration with MASHAV

---- ---- 0% Completed

1240 Public institutions responsible for SSI design have essential tools (such as field equipment, computers, software etc.) to support pilot SSI development schemes

1240.1 Support SSID in the procurement of field equipment as per the procurement list

% of design tools and equipment procured (listed by item) and installed in each region as per procurement plan and budget.

0 100% 100% 100% 0





PMF Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target


1310 Standard guidelines and manuals available for organizational development and registration of WUOs/IWUAs and application of irrigation service fees

1310.1 Organize one national workshop to adopt standard IWUA formation and strengthening guideline developed at the regional levels

---- ---- ---- 100% 100% 0 SSIS/AGP considered this as a regional activity. Completed in 4 regions

1310.2 Develop operational/working manual on women’s leadership and empowerment IWUAs

% of Standardized guideline and manual revised/developed for organizational development and registration of WUOs/IWUAs including gender responsiveness and environmental considerations.

0% 100% 100% Planned in the next reporting period

1320 Responsible public organizations trained and supported in formation, organization and registration of WUOs/IWUAs

1320.1 Support SSID in adopting national standard IWUA guideline

---- ---- ---- On-going IWUA guidelines are being used by PIs in the region

1330 Responsible public institutions trained and supported to establish sustainable SSI O&M practices among WUOs/IWUAs

1330.1 Develop a standard national O&M guideline for SSI schemes

---- ---- ---- 100%

1410 Responsible public organizations supported to strengthen existing research-extension-farmer

1410.2 Support SSID/ATA to identify irrigation water saving technology option for Ethiopia and

---- ---- ---- 100% 50% 50% SMIS supported SSID/ATA in undertaking an assessment of water saving technologies in the 4 regions. The roadmap will be





PMF Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target


linkages to facilitate promotion, introduction and adoption of appropriate technologies and practices related to irrigate agriculture

prepare roadmap for wider Adoption

completed in the next reporting period

1420 Adaptation/development and provision of relevant manuals, guidelines and training materials on: irrigation agronomy and irrigation extension

1420.1 Develop irrigation agronomy training resource material

# of standard manuals, guidelines and training materials adapted/developed on irrigation agronomy, irrigation extension, OFWM, IPM and management of soil fertility and which address gender responsiveness, nutrition and environmental considerations as needed

0

5 guidelines, and 5 training material

100% 100% 0 4 training modules completed

1420.2 Support development of a national irrigation extension strategy

50% 50% 50% 0 A roadmap and consultation by a joint team from MoA, ATA, SMIS completed. The draft strategy will be developed in the next reporting period

1420.3 Develop gender training module/working manual on thematic topics to identify best practices to enhance women’s access to extension service and efficient technology

50% 50% 50% 0 Gender best practices in irrigation agronomy, extension and IWUA developed. Identification of other best practices will be on-going

2120 - Centre of Excellence supported to establish a demonstration site, a training hall and other facilities, based on physical needs assessment.

2120.1 Provide TA and support to Federal A-TVET coordination office and Alage A-TVET with the supervision and installation of OFWM equipment for selected demo farm site

Development of a implementation plan for Centre of Excellence

No Yes

Yes ---- Yes 0% On-going. Support in supervision and installation of OFWM equipment is still on-going.





PMF Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target


2120.2 Provide TA and support to Federal A-TVET coordination office and Alage A-TVET with the supervision and construction/ renovation of buildings of training hall, library, laboratory, etc.

Yes ---- Yes 35% On-going. TA and support on supervision of the construction provided – 65% of the renovation work completed

2120.3 Support Alage A-TVET NRM instructors develop a practical demo guide (operation manual) to be used for demonstration on the demo farm

65% ---- 65% 35% Not Completed. Instructors recruitment and demo farm establishment is not yet finalized

2140 - Centre of Excellence and A-TVET staff trained in the use of practical approaches to demonstrate water saving technologies and on-farm water management.

2140.1 Provide training to CE and A-TVET instructors to establish OFWM research sites and conduct adaptive research relative to OS in the demonstration farms

# of staff and instructors (m/f) trained in the use of practical approaches to demonstrate water saving technologies and on-farm water management.

0 50 1 ---- 1 0% Training completed





PMF Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target


2210 - MoA, MoE, BOA and BoTVETs supported to ensure that national irrigation occupational standards meet the requirements of sustainable SSI & MI development.

2210.1 Conduct competencies selection and EOS Upgrading Workshop

Recommendations provided to MoE and MoA to revise/develop occupational standards that meet the requirements of sustainable SSI &MI development and which address gender equality, nutrition and environmental considerations as necessary

0 100% 100% ---- 1 0% Completed. Competencies selection completed at two different workshops organized by SMIS with participation of instructors and other stakeholders from MoA, MoE research institutions and regional BoA.

2220 - MOA and MOE supported to develop/revise, and systematically pilot practical SSI and MI curricula and training programs, including instructor manuals and student texts, based on experiential learning practices.

2220.1 Support refresher skill training to instructors within each A-TVET colleges on curricula review and development

---- ---- ---- ? ---- ? 0% Completed. Training in curriculum development provided to instructors of ATVET colleges new curricula of SSI/MI.

2220.2 Support A-TVETs in preparation of TTLM and orientation of instructors for use to trainees

# of curricula revised/developed and which also address gender equality, nutrition and environmental considerations as needed

0 3 3 ---- 3 0% Completed training in methodology of TTLM preparation provided to ATVET college instructors

2230 - Adoption and use of SSI and MI curricula and training programs, including instructor manuals and learning materials.

2230.1 Monitor use of revised curricula and TTLM

Agreement reached and field testing of curriculum completed

No Yes No ---- No 100% Postponed to 4th Quarter





PMF Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target


2310 - Technical and instructional capacity needs of instructors responsible for SSI/MI courses are identified.

2310.1 Review trainers’ recruitment guidelines and procedures in selected A-TVET Colleges and advise

Needs assessment completed

No Yes No ---- No 100% Postponed to 3rd Quarter

2320 – A-TVET instructors trained and provided with support on technical competencies related to SSI and MI development, irrigated agriculture practices and participatory extension techniques

2320.1 Provide training to instructors of the A-TVET Colleges in areas of selected competencies based on gap identification

# of instructors (m/f) trained and supported in technical competencies related to SSI and MI development

0 20 0 ---- 0 100% Postponed to 3rd and 4th Quarters

2330 - A-TVET instructors trained and supported on using effective instructional practices, and student assessment strategies, based on national instructor standards.

2330.1 Organize short training on effective instructional practice, teaching methodology and instructors presentation skill

# of instructors (m/f) trained and supported on using effective instructional practices, and student assessment strategies, based on national instructor standards

0 20 0 ---- 0 100% Postponed to 3rd Quarter

2340 - Support the procurement of essential instructional equipment (such as computers, software and reference materials) based on Identified priorities.

2340.1 Install and demonstrate operation of equipment procured

% of instructional equipment and materials procured (by type of item) and installed in each college based upon needs assessment

0 100% 100% ---- 1 0% Completed. Procurement and delivery of computers and software to all colleges completed. Procurement of field equipment. But procurement of reference materials is not yet completed for reason of incompletion of competency identification.





PMF Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target


3110 Responsible public/private institutions supported to identify and promote area specific HHMI technologies, systems and practices and including O&M and, OFWM

3110.1 Support selected HHMI options identified in the Irrigation and drainage strategy currently under development by MOA/ATA

Document developed identifying area specific HHMI technologies, systems and practices, including O&M for promotion

No

Yes

100% 100% 0 I&D strategy by SSID/ATA completed

3110.2 Support the development of a sustainable strategy on motorized pump set, O&M, and access to service

100% 70% 30% A concept paper on developing business incubator developed and submitted to SSID/ATP, awaiting feedback to operationalize the strategy

3110.3 Support SSID in identifying other pump options for HHMI (solar, hydram pump, etc.)

100% 100% To be undertaken in the next reporting period

3110.4 Support the development of a sustainable strategy on access to quality manual pump

100% To be undertaken in the next reporting period

3110.5 Support SSID/ATA in undertaking pump supply chain study

---- ---- ---- 100% 100% SMIS supported development of a ToR for undertaking a pump value chain study by external consultant with support from AGP





PMF Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target


3120 – Manuals, guidelines and brochures developed on selected HHMI technologies and practices

3120.2 Develop and print brochures, leaflets and information guides on selected best practices

# of standard manuals, guidelines and brochures developed on selected HHMI technologies and practices and which address gender responsiveness and environmental considerations as needed

0 0 0 ---- 0 Regional activity. Supported regions in editing and printing

3130 - Responsible public and private institutions trained and supported in application of selected HHMI technologies and practices.

3130.1 Provide ToT training on Water harvesting technology (identification, feasibility, detail study, construction, and construction supervision and scheme management) 5 experts

# of PI experts (m/f) provided with ToT training to apply selected HHMI technologies and practices

0 50 0 ---- 0 100% Postponed to 3rd Quarter

3210 - ECAE supported in: planning, design and installation of a pump testing facility for motorized and manual irrigation pumps for use in HHMI; and pump certification by ECAE.

3210.1 Support installation of pump test facility at ECAE

Pump testing equipment procured and installed

No Yes No ---- No 100% Not completed. Specification revised by ECAE staffs and retendered to all local and international suppliers

3210.2 support training of ECAE staff in O&M of test equipment and certification – note, there’s 1 training by supplier on installation and O&M

Not completed. Planned for AWP FY 2 after the installation of test facility equipment.

3220 - Manuals and reference materials developed and distributed on: appropriate manual

3220.1 Manual well drilling guideline updated for soft and hard formations

# of manuals and reference materials revised/ developed and distributed

0 5 0 ---- 7% 30% The draft manual is undergoing editing and formatting





PMF Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target


drilling techniques; repair and maintenance of motorized pumps; and design, manufacturing and O&M of manual pumps

3230 Responsible public and private institutions trained to support community members (including unemployed youth and women) on hand-drilling techniques, and on accessing micro finance for hand drilling equipment

3230.1 Conduct ToT training on revised/updated manual well drilling techniques

# of PI experts (m/f) trained to support community members on hand drilling techniques and on accessing micro finance for hand drilling equipment.

0 17 (270 total PMF target to be shared)

100% 0% Completed. SMIS has supported some portion of the training cost when the training was delivered at Wolisa organized by SSID and the same partly supported by AGP.

3240 Selected local manufactures and dealers trained to produce, install, and maintain/repair manual and motorized irrigation pumps for HHMI, and to provide spare parts (linked to 3220

3240.1 Develop standard training resource material/manual on motor and manual pumps for O&M

---- ---- ---- Regional activity



AMHARA (SMIS Activity/Output Reporting Framework)

Expected Results Activities (July - Dec, 2016) PMF Output Indicator PMF

Baseline

PMF Annual Target

Report Period (July - Dec,

2016)

End of this

Report Period

(Jan - Jun, 2017)

Total Target

Reached Variance

Reason for Variance (if any)

1110 - Staff of responsible public and private institutions trained in results based irrigation project management.

1110.3 Design, develop and deliver training on an RBM approach to support SMIS M and E activities

# of PI experts (m/f) trained in results-based irrigation project management including gender responsiveness and environmental considerations

0 18 13 ---- 13 28% Not completed because it was not planned earlier based on PIs demand. In consultation with PIs, RBM PM training will be given in Q3 of PY2


1120.3 Assess effectiveness of SMIS TCs and propose action plans for institutionalization

# of regional TCs functioning effectively (scoring over 80% in assessment)

0 1 1 ---- 1 0% Completed.


1140.3 Develop capacity of regional experts as competent trainers/facilitators

Standardized guidelines developed for systematic capacity development and facilitation including gender responsiveness considerations

0 10 2 ---- 2 80% Not completed. NPMU provided the training only to IA & NRM experts


1230.2 Conduct GR ToT with selected regional and zonal trainers


0 60 23 ---- 23 62% Not Completed, The accomplishment is only for 6 month, training will continue

1240 - Public institutions responsible for SSI design have essential tools (such as field equipment, computers, software etc.) to support pilot SSI development schemes.

1240.3 Install tools and train staff in SSI design tools

% of design tools and equipment procured (listed by item) and installed in each region as per procurement plan and budget

0 100% 25% ---- 0.25 75% Not completed because unavailability of some software caused delay. It will be considered for next quarter.




Baseline

PMF Annual Target


2016)

End of this

Report Period

(Jan - Jun, 2017)

Total Target

Reached Variance


1320 - Responsible public organizations trained and supported in formation, organization and registration of WUOs/IWUAs

1320.1 Identification of organizations and needs analysis

# of PI experts (m/f) trained in formation, organization and registration of WUOs/IWUAs

0 10 23 ---- 23 0% Completed and over achieved since the PMF target was underestimated

1430 Responsible public organizations trained and supported on irrigation agronomy, irrigation extension, OFWM, IPM and management of soil fertility.

1430.2 Support OFWM technology demonstration for Small and MI schemes development

# of PI experts (m/f) trained on irrigation agronomy, irrigation extension, OFWM, IPM and management of soil fertility.

0 30 15 ---- 15 50% Completed the support on OFWM /Technology demonstration/ training

1440 Responsible public institutions staff trained and supported to facilitate farmers’ access to agriculture support services and technologies.

1440.1 Conduct staff training to facilitate farmers access to irrigated agricultural support services and technologies

of PI experts (m/f) trained to facilitate farmers’ access to agriculture support services and technologies

0 20 0 ---- 0 100% Assessment on irrigation support services on which training to be based finalized just now


2340.3 Support procurement and handover


0 100% 80% ---- 0.8 20% Not completed. Some items are not yet procured. There is a delay from NPMU in procuring the items.


3130.1 Train and support responsible public and private institutions


0 10 0 ---- 0 100% Postponed to 3rd quarter since this depends on 3120.5.

3140 - Support demonstrations on FTCs, and training of farmers on appropriate HHMI technologies

3140.4 Training for public/private sector staff on ToT for FTC staff

# of demonstrations conducted

0 15 15 ---- 15 0% Completed. Training provided in combination with technology demonstration under 1430




Baseline

PMF Annual Target


2016)

End of this

Report Period

(Jan - Jun, 2017)

Total Target

Reached Variance


3150 - Responsible public institutions supported to monitor and evaluate performance of HHMI technologies.

3150.1 Train and support institutions engaged in promotion of HHMI technologies in M&E approaches

Level of development of M&E system for PIs to monitor and evaluate HHMIs

0 100% 137 ---- 137 0% Completed. BoA's demand & arrangement for SMIS support on M&E approach training (SSI & MI)

3240 - Selected local manufacturers and dealers trained to produce, install, and maintain/repair manual and motorized irrigation pumps for HHMI, and to provide spare parts

3240.2 Support region to conduct ToT for Woreda and local manual pump dealers, workshops, technicians

# of local manufacturers trained in production, installation and maintenance/repair of (low-cost) hand-driven and motorized pumps

0 15 0 ---- 0 100% Pending. Delayed to incorporate lessons from last year’s training, to improve the quality of the training

3310 - Responsible public extension institutions supported to promote the results of demand-driven, applied-action research to farmers.

3310.2 Support development of SSI and MI technologies in the region

Linkages strategy developed 0 100% 100% ---- 1 0% Completed

3320 - Staff of responsible public organizations trained on irrigation agronomy, irrigation extension, and OFWM technologies for HHMI.

3320.1 Support training on irrigation extension and irrigation agronomy

# of PI experts (m/f) trained on irrigation agronomy, irrigation extension, and OFWM technologies for HHMI.

0 1 1 ---- 1 0% Completed. This is related to and reported with 1430

3330 - Staff of responsible public institutions trained and supported to facilitate functional linkages between farmers and service providers.

3330.1 Conduct staff training to facilitate farmers access to irrigated agricultural support services and technologies

# of PI experts (m/f) trained to facilitate farmers’ access to agriculture support services and technologies

0 30 0 ---- 0 100% Pending. Delay in support service assessment delayed training program on which it is based on. This is also related with 1440.



OROMIA (SMIS Activity/Output Reporting Framework)

Expected Results Activities (July - Dec,


PMF Baseline

PMF Annual Target


2016)

End of this

Report Period (Jan - Jun,

2017)

Total Target

Reached Variance



1110.5 Conduct ToT on Mainstreaming Nutrition in SSI and MI Development


0 10 37 ---- 37 0% Overachieved


1110.4 Conduct GM Training to zone thematic expert


0 15 37 ---- 37 0% Overachieved

Relevant, Good quality, technical standards Guidelines and Manual available for identification, planning and design

1210.3 Update selected districts irrigation potential assessment

# of technical standards, guidelines and manuals revised/developed, by type, on identification, plan

0 1 20% ---- 20% 80% Ongoing

1220 - Standard procedures for tendering, contract administration, construction, supervision, and M&E of SSI schemes in place

1220.2 Technical support (for government and private consultants) on SSIS construction, supervision and M&E process

# of standard procedures, guidelines and templates revised/developed for tendering, administration, construction, supervision, and QA/QC of SSI schemes and which address gender responsiveness and environmental considerations as needed

0 1 0 ---- 0 100% ongoing


1230.1 Develop Watershed approach checklist and gender responsive training plan and training resource materials for Watershed approach SSID


0 50 36 ---- 36 28% Not completed. Delay of the INRM expert to provide his comment and advice on the checklist





PMF Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target

Reached Variance



1240.1 Procurement of equipment for selected schemes (computers and Motor Bikes)

% of design tools and equipment procured (listed by item) and installed in each region as per procurement plan and budget

0 25% 20% ---- 0.2 20% Not completed partly because of delay in procurement of printers.

1310 - Standard guidelines and manuals available for organizational development and registration of WUOs/IWUAs and application of irrigation service fees

1310.1 Prepare manual and guidelines related IWUA and translate in Afan Oromo (IWUA establishment procedure manual)

Standardized guideline and manual revised/developed for organizational development and registration of WUOs/IWUAs including gender responsiveness and environmental considerations

0 100% 100% ---- 1 0% Completed. Six guidelines have been completed.


1320.1 Conduct training on Prepared Manuals


0 32 0 ---- 0 100% Not completed due to program overlapping with OIDA and the travel inconveniences

1330 - Responsible public institutions trained and supported to establish sustainable SSI operation and maintenance practices among WUOs/IWUAs

1330.1 Develop a standard national O&M guideline for SSI schemes and deliver training

# of PI experts (m/f) trained to establish sustainable SSI operation and maintenance practices among WUOs/IWUAs

0 30 0 ---- 0 100% Not completed due to program overlapping with OIDA and the travel inconveniences

1410 - Responsible public organizations supported to strengthen existing research-extension-farmer linkages to facilitate promotion, introduction and adoption of appropriate technologies and practices related to irrigated agriculture.

1410.1 Support to strengthen existing regional ADPLAC/ research-extension-farmer linkages

Linkages strategy developed 0 100% 0 ---- 0 100% Not completed due to the reason that PIs could not be able to conduct linkage forums as planned





PMF Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target

Reached Variance


1420 - Adaptation/development and provision of relevant manuals, guidelines and training materials on: irrigation agronomy, irrigation extension, OFWM, IPM and management of soil fertility.

1420.2 Support irrigated agricultural extension training(s)


0 3 2 ---- 2 33% Not completed because this could not be done before activity 1420.1


1430.1 Support training on irrigation extension and Irrigation Agronomy


0 50 0 ---- 0 100% Not completed due to the reason that PIs were not available due urgent and continuous meeting of their own.

2130 - Selected A-TVETs supported to establish up to 10 ha irrigation demonstration and practical training farms to demonstrate appropriate OFWM technologies and practices

2130.1 Support selected A-TVETs install appropriate water saving technologies and equipment on demo farms

# of A-TVETs who have demonstration plots established for demonstrating appropriate on-farm water management technologies and practices and water harvesting and saving technologies

0 3 1 ---- 1 67% Not completed because price quotations were over budget.


2340.1 Install and demonstrate operation of equipment procurement in PY1


0 100% 0 ---- 0 100% Not completed because this could not be done before procurement under 2130.1





PMF Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target

Reached Variance



3120.3 Develop and distribute brochures on the selected HHMI technologies (linked with 1420.3.2)


0 2 7 ---- 7 0% Completed and over achieved.


3130.2 Conduct training for Districts, zonal staff and private institutions


0 25 29 ---- 29 0% Completed and over achieved.


3140.1 Inventories potential FTC and farmer support institutions associated with selected HHMI initiatives(for new zones)

# of demonstrations conducted 0 3 0 ---- 0 100% On-going

3220 - Manuals and reference materials developed and distributed on: appropriate manual drilling techniques; repair and maintenance of motorized pumps; and design, manufacturing and O&M of manual pumps

3220.1 Provide training on motorized and manual Pumps Operation and Maintenance for newly selected zonal and district staff zones

# of manuals and reference materials revised/ developed and distributed

0 5 1 ---- 1 80% Not Completed.

3330 - Staff of responsible public institutions trained and supported to facilitate functional linkages between farmers and service providers.

3330.1 Identify reliable irrigation input and service providers

# of PI experts (m/f) trained to facilitate farmers’ access to agriculture support services and technologies

0 30 0 ---- 0 100% Not Completed because of program overlapping with OIDA



SNNPR (SMIS Activity/Output Reporting Framework)


Baseline

PMF Annual Target

Report Period

(July - Dec, 2016)

End of this Report

Period (Jan - Jun, 2017)

Total Target Reache

d

Variance Reason for Variance (if

any)


1110.6 Support PI in rolling out gender and nutrition mainstreaming to targeted zones and woredas experts PY1 and PY2) (Budget from the region)


0 20 0 ---- 0 100% Pending and it will be linked with AGP plan


1110.5 ToT On Gender and Nutrition mainstreaming for the newly added zones and woredas (2 days w/s)


0 28 0 ---- 0 100% Pending due to changes in direction to undertake rolling out of the previous PM ToT


1110.2 Rolling out /Cascading Project management training application (Budget to be provided by the Region)


0 28 0 ---- 0 100% Not completed because ICSAA could not accomplish preparation in time


1120.3 Conduct TCs /RSB meetings (5 times 1-day TC meeting and 3 times 1-day RSB meeting)


0 1 1 ---- 1 0% Completed


1120.2 Coaching, mentoring and support (SMIS TCs) in development of SSI schemes in coordination mechanism at the regional, zonal and woreda level (in-house)


0 1 1 ---- 1 0% Completed. Task force established and proposal prepared




Baseline

PMF Annual Target

Report Period

(July - Dec, 2016)

End of this Report


Total Target Reache

d


any)

1130 - Responsible public institutions implement irrigation KM guidelines.

1130.1 Support and provide input to the national MIS system planning workshop. (2 days trip to Addis Ababa)

Standardized guidelines developed for SSI/MI KM including gender responsiveness and environmental c

0 100% 0 ---- 0 100% Not completed because KM manual preparation is underway by the NPMU

1210 Relevant, good quality, technical standards, guidelines and manuals adopted for identification, planning and design of SSI schemes

1210.1 Support the engineering thematic group in preparing a rehabilitation manual and guidelines on SSI schemes using the PIDM approach.

1210a. # of technical standards, guidelines and manuals revised/developed, by type, on identification, planning and design of SSI schemes and which also address gender responsiveness, nutrition and environmental considerations as needed

0 15 0 ---- 0 100% The technical manual identification and preparation has been carried out nationally by the consultant


1220.2 Collect and validate the baseline data with PIs on new schemes for PY2 based on predetermined tools and methodology Report writing and analysis (15 days)


0 7 7 ---- 7 0% Completed.


1220.1 Provide JES in implementation of national contract admin guidelines.


0 3 0 ---- 0 100% Not completed. The NPMU is carrying out the Contract Administration document preparation through the Engineering them




Baseline

PMF Annual Target

Report Period

(July - Dec, 2016)

End of this Report


Total Target Reache

d


any)


1220.3 Finalize the development and implement M&E system of ICSAA for monitoring & evaluating implementation of SSI schemes using PIDM steps (in-house plus 2 days W/s)


0 3 0 ---- 0 100% Pending due to the opinion set to first see the interest of the ICSAA


1230.1 Provide JES to support the implementation of the PIDM steps for the ongoing four pilot SSI Schemes (Aligned to 1220.4)


0 35 69 ---- 69 0% Completed. It is a support due to the PIS demand on PIDM training given to AGP1 non pilot woredas.


1240.1 Support PIs with tools and equipment for SSI/MI planning and design

% of design tools and equipment procured (listed by item) and installed in each region as per procurement plan and budge

0 100% 0 ---- 0 100% Pending. Procurement of 15 Laptop computers has been managed by the NPMU and the region is still waiting for the


1240.2 Provide training on software application including AUTO CAD/ CIVIL 3D and GIS (1w/s 4-days)

# of PI experts (m/f) trained on SSI software design tools

0 10 2 ---- 2 80% Not completed. The training was conducted nationally by the NPMU. During the month of January (3rd Quarter)2017, 20 trainees attended Advanced GIS and AutoCADCIVIL 3D Training




Baseline

PMF Annual Target

Report Period

(July - Dec, 2016)

End of this Report


Total Target Reache

d


any)


1320.3 Support gender responsive awareness creation for regional & zonal and woreda counter parts on IWUA proclamation and regulations (2days)


0 10 0 ---- 0 100% Pending due to delay in IWUA proclamation


1410.2 Support the development of MoU between BoANRD and SARI to undertake applied research activities on FTCs for Pilot MI and SSI woredas (In house)

Linkages strategy developed 0 100% 0 ---- 0 100% Not completed. Signed agreement between BoANRD and SARI delayed.


1410.1 Support ADPLAC on strengthening partner linkage indicating the roles, responsibilities and accountability (Research-Extension-Farmer linkages) focusing on SSI&MI activities (In house)

Linkages strategy developed 0 100% 0 ---- 0 100% Not completed. Draft document prepared. But there is a delay in the establishment and implementation of ADPLAC taskforce




Baseline

PMF Annual Target

Report Period

(July - Dec, 2016)

End of this Report


Total Target Reache

d


any)


1420.1 Finalize preparation of regional demand driven training Materials on OFWM, IPM, ISFM and vegetable and fruit production (In house)


0 5 4 ---- 4 20% 4 regional training materials completed. The PIS demand to undertake regional training


1430.3 Conduct regional training on irrigation scheduling, irrigation methods, and identification of Pest and Diseases and IPM practices (5 days workshop)


0 25 25 ---- 25 0% Completed. A total of 208 trainees were participated on the 5 days training both from Pilot and non-pilot woredas based on the regional demand This shows variance of 170 trainees


1430.6 Provide training on survey, identification and control of major vegetable diseases and insects for plant doctors for ongoing pilot MI Woredas (3 days training+ Training materials)


0 15 15 ---- 15 0% Completed.




Baseline

PMF Annual Target

Report Period

(July - Dec, 2016)

End of this Report


Total Target Reache

d


any)


1430.1 Continue to Provide JES for the implementation of PIDM steps 8, 10, 15 & 16 for the ongoing four pilot SSI Schemes (1 Woreda participant for 1 day per quarter for three quarters= 30 Man-days) Linked with 1410.3


0 16 0 ---- 0 100% On-going.


1430.4 Conduct regional training on irrigation extension planning and approaches (4 days workshop)


0 15 0 ---- 0 100% Pending. A delay in the preparation of gap assessment and consensus


1430.5 Provide training on nursery management, planting, fertilizer application and post-harvest handling and ISFM for nutritious crops as per the region priorities for region, zone and woreda experts (JES is included under Activity number 1430.2) (4 days workshop)


0 15 15 ---- 15 0% Completed.




Baseline

PMF Annual Target

Report Period

(July - Dec, 2016)

End of this Report


Total Target Reache

d


any)


1430.2 JES for the implementation of ADP and SWC plans for the 4 pilots SSI schemes (1st AWP) and support the development of the ADP for the new SSI schemes (JES 8 Man-days and 8days Training for 4 new pilot SSI woredas) Linked with 1110.5


0 16 0 ---- 0 100% Not completed. Document preparation and consensus is delayed

2220 - MOA and MOE supported to develop/revise, and systematically pilot practical SSI and MI curricula and training programs, including instructor manuals and student texts, based on experiential learning practices.

2220.1 Update existing curricula of SSI and MI occupations in the light of the newly updated EOS (1 trip to Addis Ababa5 days)

# of curricula revised/developed and which also address gender equality, nutrition and environmental considerations as needed

0 4 2 ---- 2 50% Completed. 2 PIs attended the National workshop conducted on Curriculum development by the NPMU

2310 Technical and instructional capacity needs of instructions responsible for SSI/MI courses identified

2310.1 Undertake technical and instructional capacity needs assessment of instructors responsible for training in the areas of SSI and MI

2310a. Needs assessment completed

No Yes Yes ---- Yes Yes Completed. 7 Regional PI experts participated on Need assessment carried out by the NPMU


2340.1 Install and demonstrate operation of equipment procurement in PY1 (5 days)


0 100% 0 ---- 0 100% Not completed. The procurement is being carried out and facilitated nationally




Baseline

PMF Annual Target

Report Period

(July - Dec, 2016)

End of this Report


Total Target Reache

d


any)


3120.1 Validate and regionalize thematic group prepared HHMI manuals (In house Aligned to 3110.1)


0 1 1 ---- 1 0% Regional HHMI manual completed


3130.3 Demonstration of pilot roof water harvesting (fiber optics, tanker, iron sheet, labor)


0 1 0 ---- 0 100% Pending. Demonstration Pended for 3rd and 4th quarter.


3130.2 Demonstration of pilot House Hold Ponds (geomembrane, earth works, masonry works,


0 3 3 ---- 3 0% Completed. 3 different technology demonstrations conducted and pend for the second f=half to demonstrate more


3130.1 Training/ work shop in application of selected HHMI technologies and practices (5 days’ workshops in two rounds)


0 24 40 ---- 40 0% Completed.


3140.1 Assess FTCs and farmer support institutions associated with selected HHMI initiatives. (6 days field work)

# of demonstrations conducted

0 5 15 ---- 15 0% On-going. This is done in connection with output 1430 Planned was 5 demonstration but 15 demonstration sites selected on farmers plots




Baseline

PMF Annual Target

Report Period

(July - Dec, 2016)

End of this Report


Total Target Reache

d


any)

3150 - Responsible public institutions supported to monitor and evaluate performance of HHMI technologies.

3150.1 Conduct ToT training program and JES on promotion of HHMI technologies in M&E approaches. (Linked with output 3130.1

Level of development of M&E system for PIs to monitor and evaluate HHMIs

0 100% 2 ---- 2 0% Not completed. Outcome monitoring tools developed, Two Woredas Pump Training outcome monitoring completed and report is being developed. The draft PIs close monitoring task force template is under preparation

3230 - Responsible public and private institutions trained to support community members (including unemployed youth and women) on hand drilling techniques, and on accessing micro finance for hand drilling equipment.

3230.1 Procure selected HD tools and support training of regional/ woreda experts on standardized drilling techniques (In house)

# of PI experts (m/f) trained to support community members on hand drilling techniques, and on accessing micro finance for hand drilling equipment

0 17 0 ---- 0 100% Pending. Due to the regional PIs interest to change hand drilling to motorized it was must to undertake proposal and strategy document


3240.1 Support the region to develop regional strategy on sustainability on O&M of Motorized Pump focusing on the role of unemployed youth

# of local manufacturers trained in production, installation and maintenance/repair of (low-cost) hand-driven and motorized pumps

0 25 0 ---- 0 100% Pending. The strategy document development process on O&M of Motorized Pump focusing on the role couldn't be completed



Tigray (SMIS Activity/Output Reporting Framework)


Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target

Reached Variance

Reason for Variance (if

any)


1110.1 Design, develop and deliver training on Planning, Monitoring & Evaluation for development results


0 24 23 ---- 23 4% Completed


1120.2 Facilitate two round 2 days rollout training on gender and nutrition mainstreaming (same training two round)


0 23 18 ---- 18 22% Completed

1120 -Essential institutional linkages for SSI & MI development explored, documented, promoted and strengthened.

1120.3 Strengthening existing gender working group (GWG)


0 1 2 ---- 2 0% Completed


1140.3 Support the development of irrigation capacity development training program/ guidelines and accountabilities (consensus building)

# of ToT facilitators (m/f) trained 0 15 14 ---- 14 7% Completed


1140.1 Deliver training on importance of Performance/development indicators for effective M&E system of PIs

# of ToT facilitators (m/f) trained 0 24 28 ---- 28 0% Completed


1230.5 Conduct gender responsive ToT on PIDM with selected regional trainers for 3 days


0 18 12 ---- 12 33% Completed




Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target

Reached Variance


any)


1230.3 Design, develop and deliver training on design & construction of gabion check dam and reshaping


0 30 26 ---- 26 13% Completed


1230.6 Conduct gender responsive cascade at woreda level in 2 rounds at Alamata and Wukro total for 6 days


0 42 54 ---- 54 0% Completed

1230.8 Exposure visit to model scheme and IWUAs with in the region

Exposure visit # of PI experts and IWUAs visited for better experience in Kobo & Alamata Woredas

0 29 34 ---- 34 0% Completed


1320.1 Development of skills-based CD programme on IWUAs establishment and strengthening


0 21 34 ---- 34 0% Completed

1320 Responsible public organizations trained and supported in formation, organization and registration of WUOs/IWUAs

Training on PIDM field testing of training materials


0 13 11 ---- 11 0% Completed


1420.1 Support adaption/development/ and provision of relevant manuals, guidelines and training materials of irrigation extension for SSI/MI


0 1 0 ---- 0 100% Not Completed




Baseline

PMF Annual Target


2016)

End of this


2017)

Total Target

Reached Variance


any)


1430.2 Support tailored/ full package practical Demonstration (i.e. irrigation agronomy, irrigation extension, OFWM, IPM and management of Soil fertility) on farmers plot


0 70 48 ---- 48 31% Completed

1430.1. Support ToT training on “Participatory Irrigation Extension Management Skills”

Training on irrigated agriculture extension management skill

# of PI experts (m/f) trained on irrigation extension & communication skills

0 23 18 ---- 18 22% Completed

2140 - Centre of Excellence and A-TVET staff trained in the use of practical approaches to demonstrate water saving technologies and on-farm water management.

2140.2 Provide training on on-farm water management and integrated pest management

# of staff and instructors (m/f) trained in the use of practical approaches to demonstrate water saving technologies and on-farm water management.

0 10 20 ---- 20 0% Completed

2140.1 Provide training on design and installation of drip and sprinkler irrigation for Wukro ATVET instructors

Drip & sprinkler irrigation training # of staff and instructors (m/f) trained in the use of practical approaches to demonstrate water saving technologies and on-farm water management

0 8 8 ---- 8 0% Completed

3130 Responsible public and private institutions trained and supported in application of selected HHMI technologies and practices

Training on engine driven irrigation water motor pumps


0 21 34 ---- 34 0% Completed


ANNEX 2: LIST OF SHORT TERM TRAINING PROGRAMS SUPPORTED BY SMIS

WBS Training/ Workshop Title

Start Date End Date NPMU Amhara Tigray Oromia SNNP Total

M F T M F T M F T M F T M F T M F T

1110

Project Libre training

9/30/2016 10/3/2016 0 12 1 13 0 0 0 12 1 13

Gender mainstreaming

10/27/2016 10/30/2016 0 0 0 33 4 37 0 33 4 37

Nutrition mainstreaming

10/27/2016 10/30/2016 0 0 0 33 4 37 0 33 4 37

Planning, M&E for development results

9/28/2016 9/30/2016 0 0 21 2 23 0 0 21 2 23

1120

Introduction of SMIS for new pilot woredas

11/12/2016 11/13/2016 0 18 6 24 0 0 0 18 6 24

Introduction of SMIS project for new pilot woredas

11/9/2016 11/9/2016 0 32 3 35 0 0 0 32 3 35

Gender & Nutrition

10/11/2016 10/12/2016 0 0 13 5 18 0 0 13 5 18

Integrated watershed management

12/19/2016 12/23/2016 0 0 32 2 34 0 0 32 2 34

1140

Performance Indicators

11/30/2016 12/2/2016 0 0 25 4 29 0 0 25 4 29

Familiarization workshop on Gender Model family

8/20/2016 8/20/2016 0 0 13 1 14 0 0 13 1 14

Gender Model Family

9/17/2016 9/17/2016 0 0 21 15 36 0 0 21 15 36

ANNEX 2: LIST OF SHORT TERM TRAINING PROGRAMS BY SMIS





Gender Model family members

9/21/2016 9/21/2016 0 0 17 12 29 0 0 17 12 29

SMIS Training Design Working Session

11/3/2016 11/4/2016 12 3 15 0 0 0 0 12 3 15

1150

Contract administration for SSI schemes

8/29/2016 8/30/2016 0 0 22 0 22 0 0 22 0 22

Procurement, Asset & FM

11/23/2016 11/25/2016 0 0 19 11 30 0 0 19 11 30

1210

Training on Microdam Selection & Design

10/10/2016 10/14/2016 0 40 1 41 0 0 0 40 1 41

1230

Training on PIDM Approach

11/10/2016 11/10/2016 0 20 3 23 0 0 0 20 3 23

Gender and Nutrition Mainstreaming Training

12/19/2016 12/21/2016 0 20 0 20 0 0 0 20 0 20

Irrigation Potential Mapping Using GIS and Remote Sensing

12/19/2016 12/31/2016 0 0 0 18 2 20 0 18 2 20

AGP1 non pilot woredas PIDM approach-Event I

10/4/2016 10/7/2016 0 0 0 0 24 1 25 24 1 25

Training PIDM Approach on AGP I SSI Round II.

10/11/2016 10/14/2016 0 0 0 0 42 2 44 42 2 44






ToT on PIDM approach

8/24/2016 8/26/2016 0 0 11 2 13 0 0 11 2 13

PIDM to woreda experts

11/19/2016 11/21/2016 0 0 22 3 25 0 0 22 3 25

PIDM to Woreda experts

1/23/2017 1/25/2017 0 0 26 3 29 0 0 26 3 29

Exposure visit 10/24/2016 10/26/2016 0 0 33 1 34 0 0 33 1 34

Design, develop and deliver training on design & construction of gabion check dam and reshaping

10/25/2016 10/28/2016 0 0 27 2 29 0 0 27 2 29

1240

Training on Irrigation potential mapping using GIS and remote sensing(National)

12/19/2016 1/1/2017 0 0 0 0 2 0 2 2 0 2

1310

Inter-Agency Workshop on IWUA Training Module

10/13/2016 10/14/2016 0 10 0 10 0 0 0 10 0 10

1320

IWUA proclamation and establishment procedure training

12/29/2016 12/30/2016 0 19 2 21 0 0 0 19 2 21






PIDM IWUA, establish Strengthen

12/26/2016 12/30/2016 0 0 27 7 34 0 0 27 7 34

Training materials field testing

9/28/2016 9/30/2016 0 0 9 2 11 0 0 9 2 11

1430

Technology Demonstration (OFWM) Training

12/21/2016 12/22/2016 0 27 3 30 0 0 0 27 3 30

Regional training on irrigation scheduling, irrigation methods, and identification of Pest and Disease

9/24/2016 9/28/2016 0 0 0 0 190 18 208 190 18 208

OFWM, Soil fertility, IPM & demonstration for extension service

9/28/2016 9/30/2016 0 0 29 15 44 0 0 29 15 44

Irrigated Agricultural Extension Management Skill

12/22/2016 12/25/2016 0 0 17 1 18 0 0 17 1 18

2140

Training on design & installation of drip and sprinkler irrigation

8/15/2016 8/19/2016 0 0 7 1 8 0 0 7 1 8

Irrigation on OFWM& IPM

12/26/2016 12/30/2016 0 0 19 1 20 0 0 19 1 20






OFWM and Adaptive Research in Irrigation Management and Irrigated Agriculture

12/5/2016 12/7/2016 17 1 18 0 0 0 0 17 1 18

2220

Updating existing Curricula of SSI and MI occupations in the light of the newly updated EOS

10/24/2016 10/27/2016 0 0 0 0 2 0 2 2 0 2

National Irrigation Development Agent Curriculum

10/24/2016 10/27/2016 26 1 27 0 0 0 0 26 1 27

National Irrigation Development Agent Curriculum Review

11/28/2016 11/29/2016 26 1 27 0 0 0 0 26 1 27

National Irrigation Development Agent Occupational Standard Review

8/23/2016 8/26/2016 13 2 15 0 0 0 0 13 2 15






2230

Orientation workshop on the use of TTLM on newly updated curriculum

11/28/2016 12/29/2016 0 0 0 0 2 0 2 2 0 2

2340

Wukro Refresher on how to use IT equipment, Microsoft Word and Excel 2013

7/12/2016 7/12/2016 8 2 10 0 0 0 0 8 2 10

Alage Refresher on how to use IT equipment, Microsoft Word and Excel 2014

19/12/2016 19/12/2016 39 0 39 0 0 0 0 39 0 39

3130

Motorized Pump O&M

10/31/2016 11/4/2016 0 0 0 28 1 29 0 28 1 29

HHMI technology choice training

8/29/2016 9/3/2016 0 0 0 0 32 8 40 32 8 40

Training on irrigation motor pump selection, O&M

11/9/2016 11/13/2016 0 0 31 2 33 0 0 31 2 33

3110 Awareness Raising Workshop

12/23/2016 12/23/2016 0 0 15 8 23 0 0 15 8 23

Total 141 10 151 198 19 217 456 100 556 112 11 123 294 29 323 1,201 169 1,370


ANNEX 3: LIST OF DOCUMENTS PRODUCED BY SMIS

Output No.

Title Code No Author Production

Date Publication

Type Status Region

1110 Project Libre Tutorial 2 Stapled Final AMHARA

Gender Model Family Manual OR/1110.4/6/2016 GEE Ring bind Draft OROMIA

Guideline and Proposal for OIDA Baseline Survey OR/1110.1/10/2016 MEE Ring bind Final OROMIA

Irrigation Gender Situation analysis OR/1110.4/5/2016 GEE 42734 Ring bind Final OROMIA

Manual on Gender mainstreaming sn1 Aweke, Damenu 42663 Stapled Draft SNNPR

1120 SMIS – AGP work plan Alignment 1 SMIS 42558 Stapled Draft SNNPR

Training report of 2-days first roll-out training on gender and nutrition mainstreaming

1120.2.1 Haregu Mohammedadem 42667 Tigray

Integrated watershed management to promote irrigated agriculture

1120, 1240 and 1420 Muez Araya 42735 Tigray

1130 Discharge Measurement at SSI 3 Stapled Final AMHARA

1140 Familiarization workshop on gender model family 1140.3.1 Haregu Mohammedadem 42607 Tigray

Training report for prospective ’meraya sedra ab serate tsiota’ (Gender Model Family)


Report on quarterly joint filed assessment on gender model family ‘merayasera ab seratsiota’


1150 Contract administration for SSIs 1150.1.1 Jalal Jebelli 42613 Tigray

1230 PIDM Manual V1 4 Stapled Final AMHARA

Irrigation Gender Situation analysis(GSA) 6 Stapled Final AMHARA

Training report for Exposure Visit event 1230.8 Demoz Teka 42677 Tigray

Report on PIDM training to Woreda experts 1230.6 Demoz Teka 42716 Tigray

Participatory Irrigation Development and Management Training Report

1230.6 Demoz Teka 42716 Tigray

1310 IWUA Governance Training Manual 8 Stapled Final AMHARA

IWUA Administration Training Manual 9 Stapled Final AMHARA

IWUA Financial Management Manual 10 Stapled Final AMHARA



Output No.


Date Publication

Type Status Region

IWUA Orientation Training General Assembly Member

7 Stapled Final AMHARA

IWUA establishment Procedure Manual, Afan Oromo Version

OR/1310.1/1/2016 Regional PIDME Other Final OROMIA

IWUA Financial management Training Module (in Afan Oromo)

OR/1210.1/7/2016 IWUAE Other Final OROMIA

Irrigation Scheme Maintenance OR/1310.1/2/2016 IUWAE Other Final OROMIA

IWUA orientation for IWUA leaders OR/1310.1/9/2016 IWUAE Other Final OROMIA

Irrigation Scheme Operation and Water Management

OR/1310.1/4/2016 IWUAE Other Final OROMIA

IWUA sample Action Plan OR/1310.1/13/2016 IWUAE Other Final OROMIA

IWUA establishment procedure OR/1310.1/12/2016 IWUAE Other Final OROMIA

Administrative Management and Governance OR/1310.1/8/2016 IWUAE Other Final OROMIA

1320 PIDM awareness creation workshop materials for AGP1 non pilot woredas

2 SMIS/ NRTL & PIDME 42644 Stapled Final SNNPR

Training report on field testing of IWUA training materials

1320.1 Demoz Teka 42653 Tigray

1410 research extension linkage assessment report 7 SMIS/IE 42565 Ring bind Draft SNNPR

1420 Improving OFWM – Module 12 Stapled Draft AMHARA

Method of Irrigation Module 11 Stapled Draft AMHARA

Agricultural Development Plan Template OR/1420.1/15/2016 IAE Published Final OROMIA

Agricultural Commodity classification and Value Chain

OR/1420.1/18/2016 IXE Other Final OROMIA

Irrigation Extension M&E module OR/1420.1/17/2016 IXE Other Final OROMIA

Vegetable Nursery Management OR/1420.1/14/2016 IAE Other Final OROMIA

Irrigation demonstration Guideline OR/1420.1/16/2016 IXE Other Final OROMIA

Irrigation Extension Guideline OR/1420.1/11/2016 IXE Other Draft OROMIA

Integrated soil Fertility Management Training manual

3 SMIS/IAE 42565 Stapled Draft SNNPR



Output No.


Date Publication

Type Status Region

Irrigation agronomy training resource materials 1420.2 Abdelrazik Abdelwahab and IA thematic group

42705 Tigray

1430 proceeding on Irrigation Agronomy training 6 SMIS/Awoke/Damenu 42629 Stapled Draft SNNPR

Training Package on Irrigation method and IPM 4 SMIS/IA/BoANRD 42572 Stapled Draft SNNPR

Nursery management, Fertilizer application and ISFM training material

5 SMIS/IAE, BoANRD 42597 Stapled Draft SNNPR

Training Report on Irrigation Agronomy: cultural practices, OFWM, ISFM and IPM

1430.3 & 3320.2 Abdelrazik Abdelwahab 42644 Tigray

1440 Report Farmers Support Service 13 Stapled Draft AMHARA

2140 Design and Installation of Drip and Sprinkler Irrigation Systems

2140.1 Abdelrazik Abdelwahab 42612 Tigray

On-farm water management and integrated pest management

2140 Muez Araya 42735 Tigray

3110 HHMI technology choice need assessment report 8 SMIS/NRM 42581 Ring bind Draft SNNPR

Report on awareness raising workshop 3110.11. Haregu Mohammedadem 42740 Tigray

3130 Motorized Pump Operation & Maintenance Manual (in Afan Oromo)

OR/3130.2/3/2016 Kebede Taffese with NRME Support

Published Final OROMIA

Training report on Irrigation Water Pump Selection, O&M

3130.1 Abdelrazik Abdelwahab 42696 Tigray

3150 Checklist and tool for Pump O&M outcome monitoring

9 SMIS/M&E 42718 Stapled Draft SNNPR


ANNEX 4: PERFORMANCE MEASUREMENT FRAMEWORK (Final Draft August 2015)

Expected Results Indicators Baseline Target Data sources Data collection

methods Frequency Responsible

ULTIMATE OUTCOME

To ensure that all concerned public and private institutions within each of the four regional states have the necessary capacity required for gender-responsive identification, planning, design, construction and management support of sustainable SSI systems and micro irrigation schemes in a coordinated manner and according to adopted integrated watershed-based approach

A. Standardized procedures for SSI and MI planning, design, construction, supervision and monitoring adopted

No Adopted Government documents

Document review

Once Regional M&E

B. Level of access to KM and information for users for better planning and efficient management of irrigated agriculture

TBD Fair (3/5)

Regional BOA irrigation experts

Interview at same time as capacity assessment

Annually Regional M&E RTLs

C. % of pilot SSI and MI schemes where 80% of designed command area is actually irrigated

TBD 90% WUOs/IWUAs or woreda irrigation development plans Design documents for already functional schemes

WUO survey Document review

Annually Regional M&E PITs

E. % of pilot SSI schemes with at least 15% of irrigated area used for cultivation of high value and market oriented crops

TBD 80% Farmers Farm survey Annually Regional M&E PITs

F. % of pilot schemes where WUO has successfully taken over the O&M responsibility

TBD 90% WUOs/IWUAs WUO survey Annually Regional M&E WUO Expert

G. % increase in yield for selected crops (MHH/FHH)

TBD TBD based on crops

Farmers Woreda statistical reports

Farm survey Document review

Annually Regional M&E PITs

ANNEX 5: LIST OF PROCURED ITEMS FOR A TVET, FEDERAL AND REGIONAL PARTNERS IN PY2


Expected Results Indicators Baseline Target Data sources Data collection methods

Frequency Responsible

H. # of water users (m/f) provided with new/improved irrigation services by PI

0 9600 WUOs/IWUAs WUO survey Annually Regional M&E WUO Expert

I. # of farm households (MHH/FHH) utilizing micro-irrigation technologies by type of technology

0 800 Farmers Farm Survey Annually Regional M&E PITs

J. Centre of Excellence for Irrigation Water Management operational

0% 100% Centre of Excellence staff and facilities

Functional review checklist

Annually National M&E

COMPONENT 1: SSI CAPACITY BUILDING

INTERMEDIATE OUTCOME 1000 Improved planning, design and construction of gender equitable and sustainable small-scale and micro irrigation schemes by public and private institutions in a coordinated manner and according to an integrated watershed-based approach

1000a. % of scheme designs based on a watershed-based SSI development approach in intervention zones

TBD 75% Irrigation planning documents

Checklist review Annually Regional M&E RTL

1000b.% of schemes that meet specified quality standards for construction

TBD 80% Field review of schemes

Checklist review Annually Regional M&E RTL

1000c. % of pilot SSI schemes where final scheme designs have been formally approved by WUOs/IWUAs

TBD 90% WUOs/IWUAs WUO survey – review of WUO/IWUA documents

Annually following approval

Regional M&E PITs

1000d. # of WUOs/IWUAs established/registered by PI

0 32 WUO/IWUA registry Records review Annually Regional M&E WUO Expert

1000e. % of women in decision making positions on WUO/IWUA management board

TBD TBD WUOs/IWUAs WUO survey – review of WUO/IWUA documents

Annually Regional M&E WUO Expert

1000f. Level of farmers’ satisfaction (MHH/FHH) with WUO/IWUA O&M services






1000g. Level of farmers’ satisfaction (MHH/FHH including female farmers in MHH) with irrigated agriculture extension services


1000h. Degree of implementation of systematic approach to ToT capacity development in PI

TBD 70% CD plans PI

Checklist PI Interviews as part of capacity assessment

Annually Regional M&E SMIS Experts

1000i. Level of awareness of farmers on nutrition issues (MHH/FHH including female farmers in MHH)


Umbrella 1000 Outputs *These outputs cover all activities at the 1000 level to enable ease of data collection and summarize the JES provided by SMIS

1000j. # of person days of job-embedded support provided to SSI focused activities

0 4952 Project timesheets

Records review Semi-Annually

Regional M&E

1000k. Quality of job-embedded support provided to SSI focused activities

n/a Strong (4/5) PI unit staff at regional, zonal and woreda level

Client Satisfaction Survey

Annually Regional M&E

MANAGEMENT AND COORDINATION 1100 - Improved capacity of public/private organizations to coordinate and manage the planning, design and construction of SSI schemes

1100a. Level of coordination between key institutions for development SSI and MI schemes

TBD Strong (4/5)

TC members Interviews Annually Regional M&E RTLs

1100b. Level of development of database structure and KM systems within regional PI

0% 100% Regional PI Assessment against KM plan


1110 - Staff of responsible public and private institutions trained in results based irrigation project management

1110a. # of PI experts (m/f) trained in results-based irrigation project management including gender responsiveness and environmental considerations

0 28 Training records Records review Semi-Annually

Regional M&E





1120 - Essential institutional linkages for SSI and MI development explored, documented, promoted and strengthened

1120a. # of regional TCs functioning effectively (scoring over 80% in assessment)

0 4 RTL Assessment against TC ToRs


1130 - Responsible public institutions implement irrigation KM guidelines

1130a. Standardized guidelines developed for SSI/MI KM including gender responsiveness and environmental considerations

0% 100% SSI/MI KM guidelines Document review

Semi-annually until completion

National M&E CDE


1140a. Standardized guidelines developed for systematic capacity development and facilitation including gender responsiveness considerations

0% 100% CD guidelines Document review

Semi-annually until completion

National M&E CDE

1140b. # of ToT facilitators (m/f) trained


Regional M&E

1150 - Responsible public institutions have adopted and implemented rigorous contract administration procedures

1150a. Consensus achieved on needs for revised contract administration procedures

No Yes Workshop proceedings

Records review Semi-annually until completion

National M&E NCTA

TECHNICAL SKILLS AND TOOLS/ EQUIPMENT RELATED TO SSI 1200 - Improved capacity of responsible public and private institutions, to promote, develop supervise, monitor and

1200a. Level of capacity of regional, zonal and woreda PI units on core competencies to plan, manage and monitor gender responsive SSI schemes using a watershed-based approach

TBD 70% Relevant units in PI Capacity self-assessment

Annually Regional M&E RTL





evaluate gender responsive SSI schemes

1200b. % of SSI scheme feasibility studies that meet specified quality standards including gender responsiveness and environmental sustainability

TBD 80% Feasibility studies Checklist Annually Regional M&E RTL

1210 - Relevant, good quality, technical standards, guidelines and manuals adopted for identification, planning and design of SSI schemes

1210a. # of technical standards, guidelines and manuals revised/developed, by type, on identification, planning and design of SSI schemes and which also address gender responsiveness, nutrition and environmental considerations as needed

0 TBD following gap analysis

Technical standards, guidelines and manuals revised/developed including assessment for cross-cutting themes

Document review

Semi-Annually

National M&E NCTA Gender expert NRM expert


1220a. # of standard procedures, guidelines and templates revised/developed for tendering, administration, construction, supervision, and QA/QC of SSI schemes and which address gender responsiveness and environmental considerations as needed

0 3 modules Standard procedures, guidelines and templates revised/developed including assessment for cross-cutting themes

Document review

Semi-Annually

National M&E NCTA Gender expert NRM expert


1230a. # of PI experts (m/f) trained in integrated watershed-based SSI development and management


Regional M&E





1240 - Public institutions responsible for SSI design have essential tools (such as field equipment, computers, software etc.) to support pilot SSI development schemes

1240a. % of design tools and equipment procured (listed by item) and installed in each region as per procurement plan and budget

0 100% Procurement and goods received notes


Regional M&E

1240b. # of PI experts (m/f) trained on SSI software design tools


Regional M&E

WUOs/IWUAs 1300 - Improved capacity of responsible public organizations to develop capacity of WUOs/IWUAs to manage gender responsive SSI schemes

1300a. Level of capacity of regional and zonal PI units on core competencies to develop capacity of WUOs/ IWUAs to manage gender responsive SSI schemes

TBD 70% Relevant PI units Capacity self-assessment


1300b. # of PI experts (m/f) trained by regional and zonal PI units to develop/strengthen water user organizations

0 400 Regional and zonal PI units training records

Records reviews during capacity self-assessment


1300c. Level of capacity of woreda PI units on core competencies to develop capacity of WUOs/ IWUAs to manage gender responsive SSI schemes



1310 - Standard guidelines and manuals available for organizational development and registration of WUOs/IWUAs and application of irrigation service fees

1310a. Standardized guideline and manual revised/developed for organizational development and registration of WUOs/IWUAs including gender responsiveness and environmental considerations

0% 100% Standardized guidelines and manuals including assessment for cross-cutting themes

Document review

Semi-Annually until completion

National M&E Int’l WUO Exp. Gender Expert






1320a. # of PI experts (m/f) trained in formation, organization and registration of WUOs/IWUAs


Regional M&E

1330 - Responsible public institutions trained and supported to establish sustainable SSI operation and maintenance practices among WUOs/IWUAs

1330a. # of PI experts (m/f) trained to establish sustainable SSI operation and maintenance practices among WUOs/IWUAs


Regional M&E

1340 - Responsible public organizations trained and supported in M&E of WUOs/IWUAs performance

1340a. # of PI experts (m/f) trained in M&E of WUOs/IWUAs performance


Regional M&E

1350 - In pilot SSI schemes responsible public organizations supported in the training and support of WUOs/IWUAs in sustainable scheme management

Captured through JES at intermediate level.

--- ---

IRRIGATED AGRICULTURE DEVELOPMENT FOR SSI 1400 - Improved capacity of responsible public institutions to provide appropriate extension and support services for irrigated agriculture in selected woredas

1400a. Level of capacity of regional and zonal PI units to provide appropriate extension and support services for SSI in selected woreda


Annually

Regional M&E Extension Expert

1400b. # of PI experts (m/f) trained by regional and zonal PI units to train development agents/farmers in irrigated agricultural extension for SSI



Annually Regional M&E Extension Expert





1400c. Level of capacity of woreda PI units to provide appropriate extension and support services for SSI in selected woreda


Annually Regional M&E Extension Expert

1410 - Responsible public organizations supported to strengthen existing research-extension-farmer linkages to facilitate promotion, introduction and adoption of appropriate technologies and practices related to irrigated agriculture

1410a. Linkages strategy developed

0% 100% Linkages strategy Document review

Semi-Annually until operational

Regional M&E Extension Expert

1420 - Adaptation/development and provision of relevant manuals, guidelines and training materials on: irrigation agronomy, irrigation extension, OFWM, IPM and management of soil fertility

1420a. # of standard manuals, guidelines and training materials adapted/developed on irrigation agronomy, irrigation extension, OFWM, IPM and management of soil fertility and which address gender responsiveness, nutrition and environmental considerations as needed

0 TBD based on gap analysis

Standard manuals, guidelines and training materials including assessment for cross-cutting themes

Document review

Semi-Annually

National M&E Intl Extension Expert Gender Expert NRM Expert

1430 Responsible public organizations trained and supported on irrigation agronomy, irrigation extension, OFWM, IPM and management of soil fertility

1430a. # of PI experts (m/f) trained on irrigation agronomy, irrigation extension, OFWM, IPM and management of soil fertility.


Regional M&E





1440 Responsible public institutions staff trained and supported to facilitate farmers’ access to agriculture support services and technologies

1440a. of PI experts (m/f) trained to facilitate farmers’ access to agriculture support services and technologies


Regional M&E

COMPONENT 2: CAPACITY BUILDING OF SELECTED A-TVETS

INTERMEDIATE OUTCOME 2000 Improved management of gender equitable and sustainable small-scale and micro irrigation schemes by water users’ organizations (WUOs/IWUAs) and individual users respectively with support from key public institutions

2000a. # of students (m/f) trained per year for each selected A-TVET college in revised curriculum for SSI, MI and irrigated agriculture including mainstreaming of gender

0 100 per year after Y3

A-TVET records Records review Annually from Y3

Regional M&E

2000b. # of practical technicians (m/f) provided with refresher training per year

0 50 per year after Y3

A-TVET records Records review Annually from Y3

Regional M&E


2000c. # of person days of job-embedded support provided to A-TVET focused activities

0 2400 Project timesheets Records review Semi-Annually

Regional M&E

2000d. Quality of job-embedded support provided to A-TVET focused activities




PHYSICAL CAPACITY OF CENTRE OF EXCELLENCE and SELECTED A-TVETs 2100 - Improved capacity of Centre of Excellence for Water Management and selected A-

2100a. Construction of facilities for Centre of Excellence for Irrigation Water Management, including demonstration facilities

0% 100% Functional review Checklist Annually National M&E





TVETs to advocate and demonstrate gender responsive water management technologies and practices, including MUS, water saving and water harvesting technologies

2100b. # of A-TVETs with functional demonstration facilities (trained staff/instructors and established OFWM demonstration plots)

0 4 Functional review Checklist Annually Regional M&E

2110 - Five A-TVETs, including the Centre of Excellence for Water Management selected based on agreed-upon criteria and physical needs assessed

2110a. 5 A-TVETs selected, one in each region and Centre of Excellence

0 5 Project documents Document review


National M&E Regional M&E

2120 - Centre of Excellence supported to establish a demonstration site, a training hall and other facilities, based on physical needs assessment

2120a. Development of a implementation plan for Centre of Excellence

No Yes Strategic plan Document review


National M&E

2120b.Design completed for Centre of Excellence

No Yes Design for Centre of Excellence

Document review


National M&E

2130 - Selected A-TVETs supported to establish up to 10 ha irrigation demonstration and practical training farms to demonstrate appropriate OFWM technologies and practices

2130a. # of A-TVETs who have demonstration plots established for demonstrating appropriate on-farm water management technologies and practices and water harvesting and saving technologies

0 5 Functional review Checklist Semi-Annually until completion

Regional M&E

2140 - Centre of Excellence and A-TVET staff trained in the use of practical approaches to demonstrate water saving technologies and on-farm water management

2140a. # of staff and instructors (m/f) trained in the use of practical approaches to demonstrate water saving technologies and on-farm water management.


Regional M&E





SSI and MI CURRICULUM 2200 - Improved capacity of selected public institutions and A-TVET staff/instructors to revise and deliver gender responsive SSI/ MI courses and training, including teaching, training and learning materials, in line with national occupational standards

2200a. National irrigation occupational standards approved that meet the requirements of sustainable SSI and MI development

0 100% National irrigation occupational standards

Document review

Annually until completion

National M&E NCTA

2200b. # of TVETs that have adopted and are using the revised curricula and training programs related to development of SSI, micro irrigation and irrigated agriculture

0 5 Program supervisors/leads

Interview Annually until completion

National M&E Regional M&E

2210 - MoA, MoE, BOA and BoTVETs supported to ensure that national irrigation occupational standards meet the requirements of sustainable SSI and MI development

2210a. Recommendations provided to MoE and MoA to revise/develop occupational standards that meet the requirements of sustainable SSI and MI development and which address gender equality, nutrition and environmental considerations as necessary

0 100% Recommendations document

Document review


National M&E NCTA

2220 - MoA and MoE supported to develop/revise, and systematically pilot practical SSI and MI curricula and training programs, including instructor manuals and student texts, based on experiential learning practices

2220a. # of curricula revised/developed and which also address gender equality, nutrition and environmental considerations as needed

0 TBD based upon gap analysis

Curricula including assessment for cross-cutting themes


National M&E CDE

2230 - Adoption and use of SSI and MI curricula and training programs, including instructor manuals and learning materials

2230a. Agreement reached and field testing of curriculum completed

No Yes Field tested tools Document review


National M&E NCTA





INSTRUCTORS (Centre of Excellence and selected A-TVET instructors) 2300 - Improved capacity of A-TVET staff/instructors to deliver quality gender sensitive SSI/MI courses and training based on adult learning principles and experiential learning practices

2300a. Level of capacity of instructors to deliver gender sensitive SSI/MI courses using appropriate methods

TBD 70% Program supervisors/leads

Capacity assessment

Annually National M&E Regional M&E CDE

2310 - Technical and instructional capacity needs of instructors responsible for SSI/MI courses are identified.

2310a. Needs assessment completed

No Yes Needs assessment Document review

Once upon completion

National M&E CDE

2320 – A-TVET instructors trained and provided with support on technical competencies related to SSI and MI development, irrigated agriculture practices and participatory extension techniques

2320a. # of instructors (m/f) trained and supported in technical competencies related to SSI and MI development


Regional M&E

2330 - A-TVET instructors trained and supported on using effective instructional practices, and student assessment strategies, based on national instructor standards

2330a. # of instructors (m/f) trained and supported on using effective instructional practices, and student assessment strategies, based on national instructor standards


Regional M&E

2340 - Support the procurement of essential instructional equipment (such as computers, software and reference materials) based on Identified priorities

2340a. % of instructional equipment and materials procured (by type of item) and installed in each college based upon needs assessment

0 100% Procurement and goods received notes


Regional M&E





COMPONENT 3: PROMOTION OF HOUSEHOLD MICRO IRRIGATION

INTERMEDIATE OUTCOME 3000 Improved water, soil and crop management practices for irrigated crops (and rain fed within the command area) adopted by (male and female) farmers

3000a. Level of satisfaction of farmers (MHH/FHH including female farmers in MHH) with irrigated agriculture extension services for HHMI

TBD 70% Farmers Farm Survey Annually Regional M&E PITs

3000b. # of pump quality certifications issued by ECAE

0 8 ECAE ECAE records Annually National M&E

3000c. # of woredas/kebeles promoting shallow groundwater irrigation and other HHMI technologies

0 35 woredas Woreda and kebele records

Records review Annually Regional M&E PITs

3000d. # of farmers (m/f) trained by PI experts in HHMI technologies and extension practices

0 400 Woreda and kebele records

Records review Annually Regional M&E PITs


3000e. # of person days of job-embedded support provided to MI focused activities

0 2070 Project timesheets Records review Semi-Annually

Regional M&E

3000f. Quality of job-embedded support provided to MI focused activities




MI TECHNICAL COMPETENCIES 3100 - Improved capacity of responsible public and private institutions to provide training and to demonstrate household micro-irrigation (HHMI), O&M, and OFWM practices

3100a. Level of capacity of regional and zonal PI units to provide training and demonstrate household micro-irrigation, O&M, and OWFM

TBD 70% Relevant PI units Capacity assessment

Annually Regional M&E Regional Extension Expert

3100b. # of PI experts (m/f) trained by regional and zonal PI units to train development agents/farmers in HHMI








3100c. Level of capacity of woreda PI units to provide training and demonstrate household micro-irrigation, O&M, and OWFM

TBD 70% Relevant PI units Capacity assessment


3100d. # of irrigated crop technology packages promoted and made available to public extension services (disaggregated by gender sensitive, nutrition and climate smart)

0 15 Regional BoA extension unit


Annually Regional M&E Regional Extension Exp.

3110 - Responsible public institutions supported to identify and promote area-specific HHMI technologies, systems and practices and including O&M

3110a. Document developed identifying area specific HHMI technologies, systems and practices, including O&M, for promotion

No Yes HHMI promotion document

Document review


Regional M&E Regional Extension Exp.


3120a. # of standard manuals, guidelines and brochures developed on selected HHMI technologies and practices and which address gender responsiveness and environmental considerations as needed

0 TBD based on gap analysis

Standard manuals, guidelines and brochures including assessment for cross-cutting themes

Document review

Semi-Annually

National M&E Intl Irrigation Expert Gender Expert NRM Expert

3130 - Responsible public and private institutions trained and supported in application of selected HHMI technologies and practices

3130a. # of PI experts (m/f) provided with ToT training to apply selected HHMI technologies and practices


Regional M&E


3140a. # of demonstrations conducted

0 40 Project records Records review Semi-Annually

Regional M&E





3150 - Responsible public institutions supported to monitor and evaluate performance of HHMI technologies

3150a. Level of development of M&E system for PIs to monitor and evaluate HHMIs

0% 100% Regional PIs M&E records


Regional M&E

MI – RELATED TECHNOLOGIES 3200 - Improved capacity of responsible public and private institutions to develop, install and support shallow well technologies and the operation and maintenance of certified motorized and manual irrigation pumps

3200a. Pump test facility operational at ECAE and able to provide certification

0 100% Functional review Checklist Annually National M&E

3200b. # of landless women and unemployed youth trained by PIs in hand-drilling technique and O&M of motorized/manual pumps

0 700 Woreda and kebele records

Records review Annually National M&E

3210 - ECAE supported in: planning, design and installation of a pump testing facility for motorized and manual irrigation pumps for use in HHMI; and pump certification by ECAE

3210a. Pump test facility plan developed including agreement on product specification

No Yes Facility plan Document review


National M&E

3210b. Pump testing equipment procured and installed

No Yes Procurement and installation records

Records review Semi-Annually until completion

National M&E

3220 - Manuals and reference materials developed and distributed on: appropriate manual drilling techniques; repair and maintenance of motorized pumps; and design, manufacturing and O&M of manual pumps

3220a. # of manuals and reference materials revised/ developed and distributed

0 TBD following gap analysis

Manuals and reference materials

Document review

Semi-Annually

National M&E NCTA





3230 - Responsible public and private institutions trained to support community members (including unemployed youth and women) on hand drilling techniques, and on accessing micro finance for hand drilling equipment

3230a. # of PI experts (m/f) trained to support community members on hand drilling techniques, and on accessing micro finance for hand drilling equipment


Regional M&E


3240a. # of local manufacturers trained in production, installation and maintenance/repair of (low-cost) hand-driven and motorized pumps

0 170 PITs records Records review Semi-Annually

Regional M&E

IRRIGATED AGRICULTURE DEVELOPMENT FOR MI 3300 – Improved capacity of responsible public institutions to provide appropriate gender equitable agricultural extension and support services

3300a. Level of capacity of regional and zonal PI units to provide appropriate extension and support services for MI in selected woredas



3300b. # of PI experts (m/f) trained by regional and zonal PI units to train development agents/farmers in irrigated agricultural extension for HHMI




3300c. Level of capacity of woreda PI units to provide appropriate extension and support services for MI in selected woredas







3310 - Responsible public extension institutions supported to promote the results of demand-driven, applied-action research to farmers

3310a. Linkages strategy developed

0% 100% Linkages strategy Linkages strategy developed

Semi-Annually until operational

Regional M&E Regional Extension Expert

3320 - Staff of responsible public organizations trained on irrigation agronomy, irrigation extension, and OFWM technologies for HHMI

3320a. # of PI experts (m/f) trained on irrigation agronomy, irrigation extension, and OFWM technologies for HHMI.


Regional M&E

3330 - Staff of responsible public institutions trained and supported to facilitate functional linkages between farmers and service providers

3330a. # of PI experts (m/f) trained to facilitate farmers’ access to agriculture support services and technologies

0 225 (same participants as 1440)

Training records Records review Semi-Annually

Regional M&E




1. List of Procured Items for A TVET

S.N Key Description Detail Description Unit Qty

Actual

Handover to

Unit price Total

Alagie A-TVET College, (CoE)

I Construction renovation ls 1 ls 4,625,996.00 65% construction renovation

completed and ongoing progress 1 Class rooms Renovation of Class rooms':

1) Sub structure:– Change work in existing

structure , 2)

Super Structure:– Roofing, Aluminum

works, Finishing, painting, glazing, and

Electrical installation

2 Library rooms Renovation of Library rooms' :


structure ,Excavation & Earthwork,

Concrete work, Masonry, brick and

drainage works; 2)

Super Structure:– concrete work, block

work, roofing, carpentry & Joinery,

Aluminum works, Finishing, painting,

Glazing, Sanitary installation & Electrical

installation




Actual

Handover to

Unit price Total

3 Laboratory rooms Renovation of Laboratory rooms':


structure,

2) Super Structure:– concrete work, block

work, roofing, carpentry & Joinery,

Aluminum works, Finishing, painting,

Glazing & Electrical installation

II ICT Equipment

1 Laptop Computer Dell Vostro 3558 Core i5-5200U Processor,

2.2GHz, 4GB RAM 500GB HDD , Windows 7

Ultimate preloaded, with carry case and

mouse

ea 4 13,400.00 53,600.00 Alagie

2 Desktop Computer Dell 3040 MT Core i5-6500 Processor,

3.2GHZ, 4GB RAM, 500GB HDD, 19”

(18.5”0) Monitor Preloaded Windows 7

ea 20 14,000.00 280,000.00 Alagie

3 Photocopy Sharp MX-M464N Copier with Document

Feeder, Stand, Drum, Developer and Toner

ea 1 140,000.00 140,000.00 Alagie

4 Antivirus software

for 96 license

Kaspersky endpoint security for business

select for one year

ea 18 341.00 6,138.00 Alagie

III LABORATORY,FIELD EQUIPMENT & FARM TOOLS




Actual

Handover to

Unit price Total

1 Soil PH / EC/ TDS

meter with

temperature

calibration

pH/EC/TDS/C combined meter c/w HI-1288

probe, all in one, portable type with

batteries and carrying case

Range: PH 0-14,EC 0-20.00 mS/cm, TDS 0 -

10ppt/(g/lt),temp: 0-60 deg C

Resolution: pH 0.01 pH,EC: 0.01mS/Cm,

TDS 0.01ppt, Temp 0.1 deg C

No 2 22,500.00 45,000.00 Stock, NPMU

2 Soil Oven dry Soil oven dry, 1'w x 1'd x 2'h on up, able

to attain 40-200 OC. and fitted with over

temperature safety thermostat

[Interior Size (W×D×H) :450×450×350mm,

Dimension (W×D×H) :740×630×520mm,

Accuracy: ± 1% Temperature Range:

200°C~300°C’, Motor: 1/4 HP Electro

thermal Tube: 4 KW, Material Inner pot

:stainless steel, Outer box: Steel plate with

spraying surface, Weight: 135kg, Brine

Temperature: 35°C±1°C - 220 lit capacity

No 1 34,080.00 34,080.00 Pending delivery, import

3 Dutch and stone

Soil auger

Edelman auger, bottom part, 7cm

diameter, combination type, with bay

connection

No 2 3,548.00 7,096.00 Alagie

Handle, 60cm length with coupling sleeve,

bye connection

No 2 2,204.00 4,408.00 Alagie




Actual

Handover to

Unit price Total

Extension road 1mt length, with coupling

sleeve, bay connection

No 2 2,554.00 5,108.00 Alagie

Stony auger, bottom part, for stony soil,

7cm diameter, bay connection


4 Soil texture sieves Sieves, 200mm dia, stainless steel,

0.075mm aperture size

No 2 2,600.00 5,200.00 Stock, NPMU

Sieves, 200mm dia, stainless steel, 2mm

aperture size

No 2 2,300.00 4,600.00 Stock, NPMU

Sieves, 200mm dia, stainless steel, 0.1mm

aperture size



aperture size

No 2 2,300.00 4,600.00


aperture size

No 2 2,300.00 4,600.00


aperture size

No 2 2,300.00 4,600.00

5 Sieve Shaker Sieve shaker: motor operated, for sieves of

200-315mm dia and 8" and 12" diameter.

Can hold up to 7-8 sieves with timer.

Power supply 220v,1ph 50hz,110W

No 1 36,850.00 36,850.00 Stock, NPMU




Actual

Handover to

Unit price Total

6 Soil color chart Munsel color chart, -approximately 322

color chips are permanently mounted on 9

charts for basic collection of 7 hues (10R-

5Y) and 2 gley charts with apertures b/n

chips to make comparisons easier. High

Chroma colors are Glossy Finish

No 2 17,126.00 34,252.00 Alagie

7 Normal balance Normal balance;0.1 to 0.01 g sensitivity

normal balance, for laboratory purpose,

with a capacity of 1 Kg


8 Beaker, flask,

graduated cylinder

100ml

Beaker 250 ml No 2 50.43 100.86 Stock, NPMU

Flask 250 ml 2 59.13 118.26 Stock, NPMU

Graduated cylinder 100 ml 2 77.39 154.78 Stock, NPMU

9 Graduated cylinder

1000ml

Graduate cylinder; Plastic, 1000 ml No 2 121.74 243.48 Stock, NPMU

10 Tensio- meter, Mercury manometer/ vacuum, standard

with gauge and ceramic tip, 30cm length


Mercury manometer/ vacuum, standard

with gauge and ceramic tip, 60 cm length

No 2 4,485.00 8,970.00

11 Hydrometer Soil hydrometer ,ASTM 152H for texture

analysis, -5 to+60g/lt

No 2 2,500.00 5,000.00 1pcs -Stock, NPMU ; 1pcs- Pending

delivery, import




Actual

Handover to

Unit price Total

SURVEYING EQUIPMENT

12 Engineers level Engineers level; 1pcs -Automatic level,

1pcs- Aluminum Tripod, 2pcs-leveling staff

and 2pcs -staff bubble

set 1 16,801.95 16,801.95 Alagie

13 GPS GPS; Garmin 72 H No 5 9,565.22 47,826.10 Alagie

14 Line level Line level; 7.5 cm length, hanged on string No 5 15.00 75.00 Stock, NPMU

Pressurized irrigation equipment

15 Drip system

(HH/Family drip

kit,), 500m2 for

each ATVETs ,

Standard size and complete set for

indicated area coverage

set 2 8,272.00 16,544.00 Alagie

Water Flow Measuring Structures & Equipment

16 Thermometer For measuring Min & Max air temp No 2 1,110.00 2,220.00 Pending delivery, import

17 Plani meter Digital, 710 mm (28”) ISI Specifications,

Digital, 710 mm (28”) ISI Specifications, •

1125 mm (45”)

No 1 14,900.00 14,900.00

FARM TOOLS

18 Hoe Harden Steel with wooden handle Pcs 10 107.69 1,076.90 Alagie ATVET

19 Spade Harden Steel with wooden handle Pcs 10 73.99 739.90

20 Rake Harden Steel with wooden handle Pcs 10 66.99 669.90

21 Machete Harden Steel with wooden handle Pcs 10 91.11 911.10




Actual

Handover to

Unit price Total

22 Sickle Harden Steel with wooden handle Pcs 10 49.99 499.90

23 Hand saw Harden Steel with wooden handle Pcs 10 99.99 999.90

24 Watering can Plastic, 10 to 20 lit capacity Pcs 10 57.93 579.30

25 Wheel barrow Metal body Pcs 4 1,389.93 5,559.72

26 Manual Sprayers Knapsack , Manfully operated, 18lit pcs 2

SAFETY MATERIAL AND CLOTHES

27 Gloves, Hand glove for field work, cotton fabric pair 20 58.79 1,175.80 Wukro ATVET

28 Goggle, Plastic transparent Pcs 20 31.71 634.20 Wukro ATVET

29 Overall Overall wear, khaki clothe Pcs 20 299.99 5,999.80 Wukro ATVET

30 Over coat Overall wear, khaki clothe Pcs 20 169.98 3,399.60 Wukro ATVET

Sodo A-TVET College

I ICT Equipment




mouse

ea 3 13,400.00 40,200.00 Stock, NPMU




ea 15 14,000.00 210,000.00



ea 1 140,000.00 140,000.00


for 96 license


select for one year

ea 18 341.00 6,138.00




Actual

Handover to

Unit price Total

II LABORATORY EQUIPMENT

1 Soil PH / EC/ TDS

meter with

temperature

calibration




Range: PH 0-14,EC 0-20.00 mS/cm, TDS 0 -

10ppt/(g/lt),temp: 0-60 deg C.



No 2 22,500.00 45,000.00 Stock, NPMU

2 Soil Oven dry Soil oven dry, 1'w x 1'd x 2'h on up, able to

attain 40-200 OC. and fitted with over

temperature safety thermostat

[Interior Size (W×D×H) :450×450×350mm,









3 Dutch and stone

Soil auger



connection

No 2 3,548.00 7,096.00 Stock, NPMU


bye connection

No 2 2,204.00 4,408.00




Actual

Handover to

Unit price Total



No 2 2,554.00 5,108.00






No 1 2,600.00 2,600.00 Stock, NPMU


aperture size

No 1 2,300.00 2,300.00


aperture size



aperture size

No 1 2,300.00 2,300.00


aperture size

No 1 2,300.00 2,300.00


aperture size

No 1 2,300.00 2,300.00









Actual

Handover to

Unit price Total







No 2 17,126.00 34,252.00 Stock, NPMU





8 Beaker, flask,

graduated cylinder

100ml





1000ml


10 Tension- meter, Mercury manometer/ vacuum, standard





No 1 4,485.00 4,485.00




Actual

Handover to

Unit price Total



No 2 2,500.00 5,000.00 1pcs -Stock, NPMU ; 1pcs -Pending

delivery, Pending delivery, Pending

delivery, import

SURVEYING EQUIPMENT




set 1 16,801.95 16,801.95 Stock, NPMU

13 GPS GPS; Garmin 72 H No 3 9,565.22 28,695.66 Stock, NPMU



15 Water tanker no 1 20,600.00 20,600.00 Sodo ATVET

16 Drip system

(HH/Family drip

kit,), 500m2 for

each ATVETs ,



set 1 8,272.00 8,272.00 Stock, SNNP


17 Thermometer For measuring Min & Max air temp No 2 1,110.00 2,220.00 Pending delivery import



1125 mm (45”)

No 1 14,900.00 14,900.00




Actual

Handover to

Unit price Total

FARM TOOLS

19 Hoe Harden Steel with wooden handle Pcs 6 107.69 646.14 Stock, SNNP








Safety materials and clothes

27 Gloves, Hand glove for field work, cotton fabric pair 20 58.79 1,175.80 SStock, SNNP

28 Goggle, Plastic transparent Pcs 20 31.71 634.20

29 Overall Overall wear, khaki clothe Pcs 20 299.99 5,999.80

30 Over coat Overall wear, khaki clothe Pcs 20 169.98 3,399.60

Wukro A-TVET Collect

I ICT Equipment




mouse

ea 3 13,400.00 40,200.00 Wukro ATVET




Actual

Handover to

Unit price Total




ea 15 14,000.00 210,000.00



ea 1 140,000.00 140,000.00


for 96 license


select for one year

ea 18 341.00 6,138.00

II LABORATORY EQUIPMENT

1 Soil PH / EC/ TDS

meter with

temperature

calibration




Range: PH 0-14, EC 0-20.00 mS/cm, TDS 0 -

10ppt/(g/lt), temp: 0-60 deg C.



No 2 22,500.00 45,000.00 Stock, NPMU

2 Soil Oven dry Soil oven dry, 1'w x 1'd x 2'h on up, able to

attain 40-200 OC. and fitted with over

temperature safety thermostat[Interior

Size (W×D×H) :450×450×350mm,










Actual

Handover to

Unit price Total



3 Dutch and stone

Soil auger



connection

No 2 3,548.00 7,096.00 Stock, NPMU


bye connection

No 2 2,204.00 4,408.00



No 2 2,554.00 5,108.00






No 1 2,600.00 2,600.00 Stock, NPMU


aperture size

No 1 2,300.00 2,300.00


aperture size





Actual

Handover to

Unit price Total


aperture size

No 1 2,300.00 2,300.00


aperture size

No 1 2,300.00 2,300.00


aperture size

No 1 2,300.00 2,300.00












No 2 17,126.00 34,252.00 Stock, NPMU





8 Beaker, flask,

graduated cylinder

100ml





Actual

Handover to

Unit price Total




1000ml


10 Tensio- meter, Mercury manometer/ vacuum, standard





No 1 4,485.00 4,485.00



No 2 2,500.00 5,000.00 1pcs -Stock, NPMU ;

1pcs -Pending delivery import

SURVEYING EQUIPMENT




set 1 16,801.95 16,801.95 Stock, NPMU

13 GPS GPS; Garmin 72 H No 3 9,565.22 28,695.66 Stock, NPMU



15 Water tanker Fiber glass, horizontal 10000lit capacity No 1 22,000.00 22,000.00 Wukro ATVET

16 Drip system

(HH/Family drip



set 1 8,272.00 8,272.00 Wukro ATVET




Actual

Handover to

Unit price Total

kit,), 500m2 for

each ATVETs ,


17 Thermometer For measuring Min & Max air temp No 2 1,110.00 2,220.00 Pending delivery, imported



1125 mm (45”)

No 1 14,900.00 14,900.00

FARM TOOLS

19 Hoe Harden Steel with wooden handle Pcs 6 107.69 646.14 Wukro ATVET









ANNEX 6: RISK REGISTER (MODIFIED DECEMBER 2016)

Potential Risks Mitigating Strategies

Political instability and/or civil unrest at

national or regional level may hamper project

implementation SSI, MI and irrigated

agriculture.

Level of risk to SMIS Success: Medium

The majority of SMIS activities are being

implemented in areas where there is no

instability; SMIS consistently demonstrates

political neutrality in its operations. During this

reporting period some field activities in Oromia

and Amhara regions were affected by local civil

unrest.

Lack of continuity within the government

institutions due to high staff turnover

High turnover of PI staff compromises SMIS’ CD

investments and results.

Level of Risk to SMIS Success: Medium

SMIS project supports regional government

with development of a professional working

environment within the offices of the

concerned public institutions at all levels as

well as support in establishing effective

measures to reduce high staff turnover.

SMIS assists PIs in strengthening orientation

procedures for new staff as well as support

with the development of appropriate handing

over mechanisms.

SMIS support is strengthening KM systems.

Where appropriate, SMIS proposes

outsourcing of some services in collaboration

with relevant GoE agencies

High inflation and the falling value of the Euro

as compared to the ETB results in higher costs

and less money available for operations in

Ethiopia.

The impact on SMIS local personnel on the

increasing cost of living due to high inflation

may lead to problems with staff retention as

people seek out higher paying positions in

order to cover higher living expenses.

Level of Risk to SMIS Success: High

SMIS project is using the exchange rate in

effect at project commencement for local

personnel costs.

Accumulated losses (and/or gains) on

Euro/ETB exchange rates are being tracked

and recorded.

Additional funds will be sought if

accumulated losses are significant by year

four.

SMIS has sought approval for inflation-based

increase in local personnel fees as a result of

high inflation in 2015 and 2016. The increase

will be implemented as a one-time

adjustment in January 2017.

Complimentary funding from other sources

such as AGP funds for SSI schemes,

demonstrations and associated activities or

funds for infrastructure investments to be

supported by SMIS are unavailable or delayed

which would impact on SMIS results.


SMIS AWPs are integrated with regional

bureau and AGP plans with clear provisions

and agreement on cost sharing.

SMIS planning of infrastructure activities is

being done together with relevant partners

with due consideration of SMIS’ and

partners’ budget constraints.

Rigorous procurement procedures are being

used to ensure lowest cost and best quality

of goods and services.

ANNEX 6: RISK REGISTER (MODIFIED DECEMBER 2016)


Potential Risks Mitigating Strategies

If necessary, SMIS will assist and support

partner organizations to solicit additional

funds from development partners.

Limited availability of responsible key

government personnel for participation in SMIS

activities (committees, workshops, meetings,

etc.) due to competing agendas or schedules.


SMIS makes every effort in planning and

timing of activities to align with government

work plans.

SMIS is promoting procedures that provide

for delegated representatives for senior

personnel when necessary (e.g. SMIS TCs).

The design of short and/or multiple training

workshops helps to limit time demands on

target groups.

Poor quality of imported pumps which

frequently break down discourages farmers to

invest in irrigation could impact the promotion

of the technologies for HHMI development

interventions.

Level of Risk to SMIS Success – Medium

The SMIS project is assisting the Ethiopian

Standard Authority and ECAE with the

establishment of standards and pump testing

facilities to ensure the import of good quality

pumps.

Farmers are unable to grow irrigated crops due

to lack of /insufficient and/or timely supply of

farm inputs (seeds, fertilizer) by government

agencies.


SMIS – through its agriculture extension CD

activities – is working on strengthening and/or

supporting the establishment of functional

linkages/value chains between farmers and

service providers.

Serious droughts affecting water availability

and yields.


SMIS is improving design and feasibility

procedures to ensure that the assessment of

water availability will be integrated part of SSI

design.

Heavy rainfall may cause damage to irrigation

infrastructure.


SMIS Component 1 activities on improved

design and construction of SSI schemes include

features that prevent damage from heavy

rainfall such as headworks designed for flood

protection and other measures.


ANNEX 7: WORKING MODALITIES FOR STREAMLINING SMIS SUPPORT TO AGP II IMPLEMENTATION

Background

One of the lessons learned in the PY1 implementation of SMIS AWP is that there should be close

interface between AGP – CUs, both at the federal and regional level, and SMIS to avoid duplication

of activities and coordinate activities in a manner such that SMIS and AGP efforts are maximized in

supporting the achievement of AGP II objectives.

The AGP is a multifaceted investment program supporting agricultural productivity and

commercialization focusing on high agricultural potential areas as one of the government initiative

program to realize GTP. It closely aligns with the objectives set for agriculture sector in the GTP1 and

is viewed by Government as the key investment mechanism for development partners and

government to collaborate.

SMIS objective is to develop capacity at all levels in support of SSI and MI development as well as

improved practices for irrigated agriculture to achieve the objectives of AGP. The oversight and

guidance body for the SMIS project is the Ministry of Agriculture and Natural Resources (MoANR).

The Embassy of the Kingdom of the Netherlands and Global Affairs Canada, the key development

partners of SMIS, have assigned a high priority in support of the Agricultural Growth Program (AGP)

as a key partner institution, particularly in capacity development related to SMIS Component 1:

“Capacity Development of SSI” and Component 3: “Promotion of Micro Irrigation”.

Although both AGP and SMIS are working on the same regions and mostly on same SSI schemes and

has the same objectives, recent consultations point to a more closer planning process at the regional

and federal levels and coordination of efforts. It is agreed that a specific mechanism for SMIS – AGP

linkages and coordination of their activities should be developed and implemented. Such

collaboration and coordination will improve complementarity of planned activities in an efficient and

cost-effective manner, while keeping SSID/AGP informed at all times in case a need for improving or

realigning activities emerge due to changing situations. It is agreed that that the SMIS and AGP work

plans should be reviewed and aligned to the extent possible in PY2. Joint planning should be

undertaken in all future annual work plans before they are presented to the respective RSBs and

PSB.



It is important to understand the current management and coordination systems of AGP and SMIS.

The AGP-II implementation shall basically rely on existing Government structures. The MoANR will

be the lead executing agency with the overall responsibility for coordinating all aspects of the

project including contributions by the different ministries and agencies participating in the project’s

implementation. AGP 2 institutional arrangements include (i) AGP Steering Committees (SCs), (ii) the

AGP Technical Committees (TCs), and (iii) the AGP Coordination Units (CUs). AGP-II shall be

coordinated and managed by Coordination Units established at Federal and Regional levels, and by

assigned focal persons at zonal and woreda levels and technically supported by AGP-TC established

at all levels from relevant implementing institutions technical personnel. AGP-SCs at federal, regional

and woreda levels play key roles for oversight and major decision-making. AGP has established AGP-

CUs, SCs and TCs at Federal, Regional, Zonal and Woreda levels. There is a direct vertical institutional

linkage among the AGP-SCs at federal, regional and woreda levels, and the same is true for AGP-TCs.

The chairpersons of the regional SCs are automatically the members of the federal SCs.

Similarly, SMIS has its National Project Management Unit (NPMU) and Regional Project Management

Unit (RPMU) at federal and regional levels respectively, to coordinate the overall implementation of

the project. Project Implementation Teams (PITs) and Technical Committees (TCs) consisting of

experts from relevant partner institutions and SMIS are responsible for the implementation of all

capacity building activities in the regions in collaboration with the concerned partner institutions and

support institutions. It is understood that SMIS TCs and PIs, consisting of regional experts involved in

both AGP TC and SMIS TC, are responsible for SMIS work planning.

While informal coordination and consultation is already taking place between regional AGP CUs and

SMIS, the following coordination mechanism is proposed to ensure:

1. Joint planning of annual work plans and activities such that SMIS activities compliment

AGP activities in support of AGP implementation,

2. Avoid duplication of activities in SMIS and AGP work plans,

3. Coordinate capacity development in an efficient manner to maximize the efforts and

resources, and

4. Scale up lessons learned and best practices in SSI and MI development.

Coordination at the Federal Level

The MoANR, through the Small Scale Irrigation Directorate (SSID) will be the main

coordinator between SMIS and AGP – FCU at the federal level. The regional level

coordination will be the responsibility of the regional BoAs/BoWR/OIDA/ICSAA and AGP

– CUs of the respective operational regions.

SSID/AGP – FCU will communicate to the regional AGP – CUs to ensure joint planning

with SMIS by all relevant AGP implementing institutions, particularly in SSI and MI

development.

The focal persons from AGP – FCU, SSID and SMIS will meet, at least once a month, to

oversee coordination.

SMIS shall be a member of the federal AGP-TC.



Coordination at the Regional Level

AGP Regional Coordinator will be a member of the SMIS TC.

SMIS will be a member of the regional AGP TC.

SMIS monthly coordination and briefing meeting with PIs/TC will include AGP Regional

Coordinator.

AGP Regional Coordinator will keep AGP – FCU informed about the coordination and

joint planning on a regular basis.

Joint Work Planning

Work plans will be initiated at each woreda and organized/compiled at each region

jointly with both regional AGP coordination and SMIS regional offices (RPMU) after

identifying the regional priorities. Both AGP and SMIS plans will be reviewed at regional

level and will be aligned as appropriate avoiding any duplication of activities. The

respective regional BoA/RSB Chairperson will be responsible for oversight and

coordination of the planning process at the regions as directed by PSB in its meeting

held on 27 June 2016. The operational coordination will be the responsibility of regional

AGP – CUs and SMIS RTLs.

AGP – CUs will identify the regional AGP and PI priorities by April and reconcile work

plans by 10th May of each year. The deadline for submission of SMIS work plans is 30

May of each year.

The regional work plans will be sent to the SMIS National Project Management Unit

(NPMU) for consolidation. SMIS will send the SMIS consolidated work plans to Federal

Coordination Unit (F-CU) by mid-May for further review and feedback by 15 May.

SMIS’s pilot SSI schemes in intervention woredas are selected by the concerned regional

implementing bureaus. The AGP regional coordination unit will be involved in the

selection process

The regional AGP/PI capacity development priorities which require SMIS’s support with

regard to SSI/MI capacity development will be identified by the respective PIs/AGP – CUs

and notified to SMIS RPMUs to review and confirm whether these are within SMIS

project scope and budget and how could be aligned.

SMIS uses a concept of ToT Transfer Courses for all capacity development. The concept

of transfer course includes a ToT at the regional/zonal level by SMIS experts; a second

ToT at the woreda level by PI trainers assisted by SMIS Experts; and a 3rd ToT by woreda

experts to DAs and farmers. The cost of regional/zonal and woreda ToTs is budgeted by

SMIS. The cost of DAs and farmers will be budgeted by AGP/PIs with SMIS providing

logistic support. In such cases, the regional AGP-CUs & SMIS-CUs shall make sure that

the training plans complement each other.

SMIS, in specific cases and where considered necessary will conduct ToTs up to DA and

farmers on its selected pilot schemes. Examples of such ToT are IWUA strengthening and



OFWM demonstrations for practical training. All other ToT cascading will be budgeted

and supported by AGP with technical and logistics support from SMIS.

SMIS does not have funds to cover infrastructure development cost, such as FTC

improvement and HHMI development in pilot woredas. SMIS will provide capacity

development and technical support in planning improvement of FTCs and HHMI on

community managed HHMI systems. The infrastructure cost will be covered by AGP/PIs.

The federal SSID/AGP priority activities that require SMIS’s support will similarly be

identified and joint planning will be undertaken by mid-May.

All above mentioned priority activities proposed by AGP seeking for support of SMIS

capacity building shall be brought for joint discussion during annual work planning

period. Once the activities are agreed and included in the SMIS work plan, they will be

considered part of the annual work plan of SMIS and AGP/PIs.

Implementation Support and Supervision

It is essential for both AGP and SMIS projects to undertake join implementation support and

supervision visit to review and supervise the performance of the planned activities in each region.

Following suggestions are proposed:

Undertake quarterly joint monitoring visits to selected regions. The joint visit may

include SSID, AGP – FCU, EKN, GAC and SMIS.

Identify joint training/demonstration activities and joint monitoring and/or data

collection to identify best practices or other activities during the work planning and

budgeting process. SMIS will budget such joint activities in its work plan.

SMIS will not be able to undertake joint missions or activities if they are not budgeted in

work plans. Timing of such joint activities should be pre-determined in order to make

proper logistic arrangements and to ensure availability of PIT members.

Communication and Information

Frequent communication and information exchange between SMIS, SSID and AGP will be

undertaken as follows, among others:

Information and experience sharing through exchange of reports, briefings between and

among relevant staff, and participation in relevant AGP and/or SMIS meetings and

workshops.

Sharing of Technical Experts and technical resources, any relevant technical reports,

monitoring reports and other information relating to the respective interventions and

activities as may be appropriate.

It is expected that SSID and AGP – FCU will provide prompt feedback (2 weeks duration

maximum) in order to standardize the guidelines, training resource materials, and all other

documents submitted by SMIS for review.

All capacity development plans from SSID, AGP and SMIS, other than those not planned in

the work plans, will be shared timely so as to avoid duplication.