sm 2012 funds enquiry view the balances on an analysis code filter on combinations export to excel...
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SM 2012
Funds Enquiry
View the balances on an Analysis Code
Filter on Combinations
Export to Excel
Drill Down to Document
SM 2012
Funds Enquiry
View the balances on an Analysis Code
Double Click Funds
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1. Select Period Up to2. Select Period range
3. Select Analysis by clicking blue square
to include all years select
“Project to date” but remember to ignore account 03300 as this is reinstated each year and will be
duplicated
See Selection
criteria laterto include current year select “Year
to date” If balance has
been reinstated on account 03300 the analysis code
balance will be correct
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i. Project to date selected (to pick up prior years)ii. Period to date
iii. Balancesiv. Total account
If selecting Project to Date you must ignore balances on
account 03300.(see guidance on Opening
Balances)
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Note Options
Time Profile
Notes:1. Actual re last year(2008) = (11,200.00)
2. Income this year = (155.72) ------------------ (11355.72)
3. Encumbrance = 4887.50 ------------------
4. Balance = (6468.23)
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Be Careful when relying on Funds available figure.
In this example no Income budget has been
enteredTherefore it will allow
£71,200 expenditure + £63,000 Income
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Adding an income budget allows the funds enquiry to work
effectively
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Funds Enquiry
Filter on Combinations
10-10000-1000000000-82520-10000010-10000-1000000000-82673-10-10000-1000000000-85030-1000010-10000-1000000000-85100-10000010-10000-1000000000-85780-10000010-10000-1000000000-99000-10000010-10000-1000000000-99100-10000010-10000-1000000000-99101-100000
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1. Filter on combinations
1.Click on combinations2.Press F11
3.Type in filter4.Press CTRL+F11
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Funds Enquiry
File>Export
10-10000-1000000000-82520-10000010-10000-1000000000-82673-10-10000-1000000000-85030-1000010-10000-1000000000-85100-10000010-10000-1000000000-85780-10000010-10000-1000000000-99000-10000010-10000-1000000000-99100-10000010-10000-1000000000-99101-100000
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2.File>export
1.Click on combinations2.Click File>Export
3. Follow Instructions
The file has a TSV extensionYou can save this or…
INSRV can set up your computer to open into Excel
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Funds Enquiry
Drilldown
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Inquiry>FundsSelect periodSelect blue boxInput search criteria
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1.Select combination2.Tools>Period Balances
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1.Select period2.Tools>Actual Lines (orEncumbrance or budget)
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1.Select journal line(can use filter)
2. Click drilldown Button
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Click View Transactions
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New page opens
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1.Click View
Payments
2.Click PaymentsOverview
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Click Invoice
Overview
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Paperclip is Yellow..Click it
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ClickOpen
Document
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Finally….
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