slides from isd digital roadshow @ioe 29th june 2016, 'sharepoint office 365
TRANSCRIPT
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Office 365 (inc SharePoint)
Duncan CooperMessaging and CollaborationInformation Services Division
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What is Office 365?
Overview of the Components
Putting it together
Contents
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Cloud based Service
Constant Improvement
Shared Platform for UCL
Consistent Interface
External Guests Accessible anywhere
Web Based Collaboration Platform
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Business version of Skype
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Business version of Skype
Instant Messaging
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Business version of Skype
Instant Messaging
Audio and Video
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Business version of Skype
Instant Messaging
Audio and Video
Desktop Sharing
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Business version of Skype
Instant Messaging
Audio and Video
Desktop Sharing
Doodles and Polls
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Business version of Skype
Instant Messaging
Audio and Video
Desktop Sharing
Doodles and Polls
Hybrid Meetings
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Business version of Skype
Instant Messaging
Audio and Video
Desktop Sharing
Doodles and Polls
Hybrid Meetings
External
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Web Application Platform
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Web Application Platform
Document Management
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Web Application Platform
Document Management
Task Lists and allocation
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Web Application Platform
Document Management
Task Lists and allocation
Rich Media
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Web Application Platform
Document Management
Task Lists and allocation
Rich Media
Office Online
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Web Application Platform
Document Management
Task Lists and allocation
Rich Media
Office Online
Co-Authoring
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Web Application Platform
Document Management
Task Lists and allocation
Rich Media
Office Online
Co-Authoring
Storage
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Web Application Platform
Document Management
Task Lists and allocation
Rich Media
Office Online
Co-Authoring
Storage
Control
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Web Application Platform
Document Management
Task Lists and allocation
Rich Media
Office Online
Co-Authoring
Storage
Control
Search and Delve
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Web Application Platform
Document Management
Task Lists and allocation
Rich Media
Office Online
Co-Authoring
Storage
Control
Search and Delve
Support
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Web Application Platform
Document Management
Task Lists and allocation
Rich Media
Office Online
Co-Authoring
Storage
Control
Search and Delve
Support
Flexibility
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Email and Calendaring
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Email and Calendaring
Shared Mailboxes
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Email and Calendaring
Shared Mailboxes
Shared Calendars
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Email and Calendaring
Shared Mailboxes
Shared Calendars
Shared Contacts
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Email and Calendaring
Shared Mailboxes
Shared Calendars
Shared Contacts
Distribution Lists
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Email and Calendaring
Shared Mailboxes
Shared Calendars
Shared Contacts
Distribution Lists
Resources
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Supplier
Operations
Legal
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EffectivenessChallenge: Hard to book meeting rooms, meetings always last 30 mins or 1 hour, people multitask, people arriving late due to non-centralised
Action: Introduce virtual and hybrid meetings, using polls get interactive feedback from recipients
Result: Shorter Meetings, physical meeting rooms are more freely available, better feedback
Challenge: Too many copies of a document during creation, difficult to track latest version of document and who has it
Action: Author your documents on SharePoint
Result: Single copy of a document in a central location
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Wrap UpProductivity
Not just a technical process
Champions to drive adoption with management support
Pilot with non-critical processes to gain confidence
Departmental Policy
Shared storage where appropriate