slide 1ict 327 management of it projectssemester 1, 2005 presentation skills diana adorno
TRANSCRIPT
Slide 1 ICT 327 Management of IT Projects Semester 1, 2005
Presentation Skills
Diana Adorno
Slide 2 ICT 327 Management of IT Projects Semester 1, 2005
Reasons for Learning Presentation Skills
• University• Graduate Attributes• Assessment – Assignments 1 & 2
• Industry• Sales• In-house technical communication• Proposals• Reporting to meetings• Reporting from conferences
Slide 3 ICT 327 Management of IT Projects Semester 1, 2005
Overview
• Marking criteria
• Planning a presentation
• Judging a presentation
• PowerPoint tips
• Good and bad examples
Slide 4 ICT 327 Management of IT Projects Semester 1, 2005
Presentation marking criteria
• On time – 10-12 minutes
• Overheads• Legible• Good title/opening• Synopsis included• Clear background• Simple slide transition• Spell-checked
• Structure• Meets requirements listed in
assignment instructions• Content organisation
• Style• Voice volume• Eye contact• Face audience
• Content• Knowledge of subject• Appropriate depth
Slide 5 ICT 327 Management of IT Projects Semester 1, 2005
Planning a Presentation
• Thinking about your audience• Who are they?• What do they want to find out?• What message do you want to leave your audience
with?• What level do you pitch at?
• How much time do you have?• Physical location
• Lights• Position• Method (computer presentation, overheads, no props)
Slide 6 ICT 327 Management of IT Projects Semester 1, 2005
Structuring the Presentation
• Similar to an essay• Beginning – Middle - End
• Beginning• Establishing rapport• Provide an overview of what you will say
• Middle• Tell your story
• Conclusion• Say what you have said
Slide 7 ICT 327 Management of IT Projects Semester 1, 2005
Process of Content Organisation
1. List all you know about the topic
2. Eliminate things your audience should already know
3. Identify the key points
4. Organise these into a logical order
5. Condense information to key words and phrases
Slide 8 ICT 327 Management of IT Projects Semester 1, 2005
Giving a Presentation
• Confidence and timing• Rehearsal
• Arrive early and set up• But not too early!
• Reading vs. ad-lib• Voice projection
Slide 9 ICT 327 Management of IT Projects Semester 1, 2005
Attention Spans
• 10 minutes
• Intersperse other activities if appropriate
• Interact with the audience
Slide 10 ICT 327 Management of IT Projects Semester 1, 2005
What Makes a Good Presentation?
• Structure/ Organization
• Substance/ Content
• Presentation/ Delivery
• Activity
Slide 11 ICT 327 Management of IT Projects Semester 1, 2005
Power Point Tips
• 1-3 minutes per slide
• Font size as large enough for room size• Generally 32pt for heading, 28pt for body
• Include up to six points per slide
Slide 12 ICT 327 Management of IT Projects Semester 1, 2005
Style Tips
• Use of images • only when appropriate
• Use clipart sparingly, if at all• Google image library is a good source.• www.google.com.au - click ‘Images’ tab
• Build up complex diagrams• Though not too slowly
Slide 13 ICT 327 Management of IT Projects Semester 1, 2005
Example diagram build up
Specific Evaluation Questions
Broad Evaluation Questions
Evaluation Framework
Innovation/project
Evaluation Matrix
Participants
Stakeholders
Sources of Data
Analyse and Interpret Data
Choose Techniques
Devise 'Instruments'
Generate Data
Reflection and Review
A Model for Evaluation of Learning
A Model for Evaluation of Learning
Specific Evaluation Questions
Broad Evaluation Questions
Evaluation Framework
Innovation/project
A Model for Evaluation of Learning
Specific Evaluation Questions
Broad Evaluation Questions
Evaluation Framework
Innovation/project
Evaluation Matrix
Participants
Stakeholders
Sources of Data
Specific Evaluation Questions
Broad Evaluation Questions
Evaluation Framework
Innovation/project
Evaluation Matrix
Participants
Stakeholders
Sources of Data
Analyse and Interpret Data
Choose Techniques
Devise 'Instruments'
Generate Data
Reflection and Review
A Model for Evaluation of Learning
Slide 18 ICT 327 Management of IT Projects Semester 1, 2005
Diagrams
• Alternative way to handle complex diagrams• Use banding• Ensure that the audience has a copy so they
can follow it
Specific Evaluation Questions
BroadEvaluation Questions
Evaluation Framework
Innovation/project
Evaluation Matrix
Participants
Stakeholders
Sources of Data
Analyse and Interpret Data
Choose Techniques
Devise 'Instruments'
Generate Data
Reflection and Review
A Model for Evaluation of Learning
Slide 20 ICT 327 Management of IT Projects Semester 1, 2005
Drawing tips
• Use a sans serif font inside shapes
• Line up shapes• For different size shapes,
line up the tops or outer edges
• Control the angle of the lines – make them 90 or 45 degrees (Shift + drag)
• Consider the contrast of the fill colour to the content
• Use the nudge feature for micro-adjustments
Ok Better
Ok Better
BetterOk
Slide 21 ICT 327 Management of IT Projects Semester 1, 2005
Summary
• Think about your audience
• Ensure you meet the requirements of the presentation
• Practice, practice, practice
• Keep the presentation material simple unless it needs to be complex.