slide 1 managing school council meetings foundation · 2019-12-10 · slide 1 managing school...
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Slide 1
MANAGING SCHOOL COUNCIL MEETINGSFOUNDATION
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Slide 2 INTRODUCTIONS
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Territory RecognitionPresenter A bit about meParticipants A bit about you
MANAGING SC MEETINGS JULY 2019
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Slide 3 TODAY’S OBJECTIVES:
3MANAGING SC MEETINGS JULY 2019
Learning outcomes
and structure
To provide tips in the areas of: Meeting Anatomy
Agenda Creation
Rules of Order
Role of the Chair
Directing Discussion
which can assist with effective meeting management.
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Slide 4 UNDERSTANDING MEETING ANATOMY
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Slide 5 MEETINGS: SOCIAL COMPONENT
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Slide 6 MEETINGS: CONTEXTUAL COMPONENT
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Slide 7 MEETINGS: STRUCTURAL COMPONENT
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Slide 8 MEETING AGENDA
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Co-constructed
Appropriate topics
Timely and timed
Set the right tone
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Slide 9 COMMON AGENDA ITEMS
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Meeting InformationName, date, time, location Please read/bring
Actual Agenda Call to order Review or Approval/Adoption of agenda Approval of previous minutes/Business arising Business of this meeting* Adjournment
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Slide 10 *BUSINESS OF THE MEETING: WHAT WORKS FOR YOU?
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Reports/Presentations
Old/Ongoing/Unfinished Business
New/Upcoming Business
Information/Discussion/Decision/Action
Name of Presenter & Approximate Time
Motions Written Out
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Slide 11 THE MEETING…
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Slide 12 PROCEDURES!
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Rules of Order/Meeting Protocols/Standing Rules
Role of Chair During Meetings
Directing Debate/Discussion
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Slide 13 RULES OF ORDER: USE THEM TO…
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Avoid chaosGive everyone a voiceEnsure fairnessReduce repetitionPrevent dominating behavioursFacilitate group decision-making
Rules of Order are tools to help move the meeting along smoothly, save time, and shorten your meetings!
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Slide 14 MEETING PROTOCOLS: GENERAL PRINCIPLES
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A. Assume good intentionsB. Addressing the Chair & OthersC. No speaking until recognizedD. Speaking guidelinesE. Debate ideas, not peopleF. Stay on topicG. Decide togetherH. Support, not hinder, the Chair!
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Slide 15
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A: ASSUME GOOD INTENTIONS
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Slide 16 B: ADDRESSING THE CHAIR & OTHERS
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Slide 17 C: SPEAK ONLY WHEN RECOGNIZED
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Slide 18 D: FOLLOW SPEAKING GUIDELINES
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Slide 19 E: DEBATE IDEAS….NOT PEOPLE
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Slide 20 F: STAY ON TOPIC
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G: DECIDE TOGETHER
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Slide 22
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H: SUPPORT THE CHAIR!
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Slide 23 REVIEW, REVISE, PUBLISH, DISTRIBUTE
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Slide 24 ROLE OF CHAIR DURING MEETINGS
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Exhibit neutrality
Show fairness
Be firm
Direct discussion
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Slide 25 DIRECTING DISCUSSION: 9 TOOLS
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Slide 26 1: PREPARE STANDARD PHRASES
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Slide 27 2: WATCH THE TIME
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Timed agenda
Timed items
Succinct
conversations
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Slide 28 3: TRACK THE SPEAKERS
Agenda Item Round 1 Speakers Round 2 Speakers
Homework Policy John, Mary, Samantha, Nick, Jack, Jocelan
Jack, Mary, Nick
Lunch Fees Marilyn, John, Jocelan, Rhonda, Ray, Glenn
Ray, Glenn
Student Assessment Karen, John, Mary, Samantha, Lynda, Celeste
Karen, John, Samantha, Mary, Lynda, Celeste
Family Night Nadine, Ray, Glenn, Marilyn, John, Karen, Brenda
John
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Slide 29 4: RESTRICT REPETITION
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Slide 30 5: CONTROL DOMINATING MEMBERS
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Slide 31 6: ENCOURAGE QUIET MEMBERS
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Slide 32 7: SEEK DISSENTING OPINIONS
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Slide 33 8: DIRECT THE TRAFFIC
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Slide 34 9: IMPLEMENT ZERO TOLERANCE
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No personal issuesNo belittling othersNo name calling or insultsNo swearingNo disrespectful body
languageNo talking about others
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Slide 35 CONCLUSION
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Effective Meeting Management requires:
An Understanding of Meeting AnatomyAn Efficient Agenda Enforced Rules of OrderA Well-informed, Confident ChairDiligent Discussion Directing
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Slide 36
1.800.661.3470
Twitter @Abschoolcouncil
www.albertaschoolcouncils.ca (SCETF, email list, templates)
Facebook/pages/Alberta-School-Councils-Association
EVALUATIONS AND MORE INFO!
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