slide#: 1© gps financial services 2008-2009revised 04/04/2009 cougar mountain software professional...

Slide#: 1 © GPS Financial Services 2008-2009Revised 04/04/2009

Cougar Mountain Software

Professional Version

Cms2YE Closing+ tm

Preparation & Closing

PurchaseOrder


Product & Bundle Pricing>> Highest Product full price <<

Product & Bundle Pricing>> Highest Product full price <<

Single Bundled

cms2AR FixCodesChg cms2AR FixMissingInfo $ 111 $ 56

cms2AR AutoCreditHold $ 350 $ 175

cms2AR AreaCodeFix or Add Fax #’s or Add SIC $ 350 $ 175

cms2AR CopyCustomers-Prospects $ 350 $ 175

cms2SH ShippingNotifications $ 155 $ 74

cms2EX Excel $ 199 $ 99

cms2EM Email $ 89 $ 44

cms2AR IntegrityVer $ 350 $ 175

cms2AR PhoneCheck/Fax $ 88 $ 44

cms2AR PwrEntry $ 350 $ 175

cms2UF LookupEnh+ or cms2UF UDF $100 $ 50

cms2EM PDFblaster+ Call $$$

A Little Advertising


Cms2YE Closing+ tm

Purchase Order Module - Y.E. Preparation

Cms2YE Closing+ tm

Purchase Order Module - Y.E. Preparation

Advise vendor of days open, physical inventory dates, and if “In Transit” shipments over year end are acceptable.

(Generally in transit shipments over year end should be avoided).

Advise vendors of company policies regarding giving of gifts, privacy, conflict of interest, and other policies.

There is no formal end-of-period processing in Purchase Order as there is in most of the other modules.

The item of significance is to verify that the dollar amount in the general ledger for “Received But Not Invoiced” is accurate. You may need to verify this manually or purchase a special report to do this. (cms2PO RW-OpenPO+ )

Part of the above is to resolve “Received But Not Invoiced” items.

Cleaning up of the open “P.O.” file is important. In this clean up, you may find unrecorded invoices, duplicates, and other problems that may effect the general ledger balances. Closing completed purchase orders will get the inventory’s “On Order” field adjusted. This may reduce out of stocks and over purchases.

Preparing for Year End


cms2YE Closing+ tm

Module - Y.E. Preparation

cms2YE Closing+ tm


Reports - Cougar Mtn Standard Reports With Creating a Prior Year Company

Description Preparation Closing

Open Purchase Order-Summary OFC OFC


cms2YE Closing+ tm


cms2YE Closing+ tm


Reports - Cougar Mtn Standard Reports Without Creating a Prior Year Company



cms2YE Closing+ tm


cms2YE Closing+ tm


Reports - CMS to the MAX Enhanced Reports


Open Purchase Order-Summary OFC OFC


Cms2YE Closing+ tm

Purchase Order Module - Closing

Cms2YE Closing+ tm


Warning BACK UP YOUR DATA BEFORE PURGING OPEN ITEMS. Once you have purged this information, there is no way to retrieve it without a backup or changing to the prior year company code. You may also want to print, or make a hard drive backup of the “Aging report” (in PDF format) before purging so that you have a copy of your information.

If a backup is made, it is suggested to put it in a special location, such as

“\YE-PO-2008” so that it won’t get overwritten.

The best technique is to copy the “PO” files only from your ongoing company to your prior year company (ex. Y08) manually or using our product (cms2SY CopyModule) that lets you copy one module from one company code to another

Backing up or Copying Files (optional but highly recommended)


Cms2YE Closing+ tm


Cms2YE Closing+ tm


The “Purge History” option removes completed purchase orders from the history file. Running this option purges all completed purchase orders that have an order date older than, and including the purge date specified.

The decision to purge completed orders is entirely up to you. The most common reason to purge history is to free up hard disk space.

The reasons not to purge would be to keep a greater amount of history instantly available online. This would make it easier to find alternate suppliers and track price changes over time.

If you have a large particular supplier that the transactions are not of value, you may elect to purge that one vendor.

Purging will not improve performance speed; except in running the PO History or PO Performance Reports, which are run infrequently.

Purge History (optional & not recommended)


Cms2YE Closing+ tm


Cms2YE Closing+ tm


01/01/2004(if at all)

Purge History (optional & not recommended)


cms2YE Closing+ tm

All Modules - Post Closing

cms2YE Closing+ tm


Post Closing

As protection before re-indexing, backup your files using the default directory.

Re-index files even though they don’t appear on most screens. Some purged items remain in the files until they are re-indexed.

Consider changing server, workstation & Cougar passwords.


cms2YE Closing+ tm


cms2YE Closing+ tm


As soon as the majority of the A/P activity has been entered, its suggested to move the block period up to 12. This will prevent any prior year activity to be posted accidentally. It may also be necessary to reset it occasionally.

Post Closing (if not already handled)


cms2XX XX ™ by CMS to the MAX



This product should require no troubleshooting. Its beautiful in its simplicity.

Re-indexing is almost always a first step

If a record locking error occurs, use UTICMS to delete any blank records

If problems still exist, use dbFix & FileFix to rebuild the file

If the problem remains, it might be desirable to use UTICMS to zap the file and recreate.

cms2XX XX ™ Troubleshooting

cms2XX XX ™ Troubleshooting


cms2XX XX ™ Upgrades, Service Packs & Smart Patches

cms2XX XX ™ Upgrades, Service Packs & Smart Patches

This product will automatically be updated when a version change, service pack or smart pack is installed by the Win2Win utility

If a custom report was installed, it will need to be reloaded


cms2XX XX ™ Technical Information

cms2XX XX ™ Technical Information


The pricing on future enhancements is not known at this time




cms2XX XX ™ Future Plans

cms2XX XX ™ Future Plans

Pending


How Can I Get the CMStotheMax ™ Products?

How Can I Get the CMStotheMax ™ Products?

You can get this product from your favorite Cougar Mtn Dealer

or

GPS Financial Services (aka CMStotheMAX.com and CougarMtnSupport.com)

13337 South Street #352

Cerritos, CA 90703

714 228-5444 Phone

800 531-2944 Fax

email us at: [email protected]


CMS to the MAX & Cougar-MagicCMS to the MAX & Cougar-Magic


cms2EM Email ™

cms2EX Excel ™

cms2EM PDFblaster ™

cms2AR PowerEntry+ ™

cms2AR AutoCreditHold ™

cms2SY Lookup-Enh ™

cms2OE Collection-Notes ™

cms2AR PastDueNoticestm

cms2CM Collections ™

cms2RRW Reportstm

cms2R&R LearnCDtm

cms2RAR AreaCodeFix ™

cms2OE Unpost ™

cms2R&R LearnCDtm

cms2SH UPS/Fedex/more ™

cms2SH ShippingAcknow ™

cms2CT ContactMgt ™

Cougar-Magic ™ cms2SY UDF ™

Top Sellers & New ProductsTop Sellers & New Products


Product OverviewProduct Overview

Accounts Receivable& Collections

Inventory& Purchasing

Payroll &Human Relations

Export toExcel/PDF

& eMail/Fax Software &Hardware

Sales

Security &User-friendliness

& More

Support Services& Training

General Ledger& Taxes

ReportsEnhanced

Selling &Shipping/Acknow.

Overview


Enhanced & Custom Reports PricingEnhanced & Custom Reports Pricing

Normal Enhanced Report

Single Normal Enhanced Report $ 55

All normal enhanced reports in a module$100

All normal enhanced reports, report tab only all modules $188

All normal enhanced reports for all modules $288

Premium Enhanced Reports

Comparative Sales & Profits (2 period or 3 periods)$110

Customers with no purchases in a date range $ 55

Past Due Invoices in a date range$110


cms2XX XX ™ Enhanced Reports

cms2XX XX ™ Enhanced Reports

Pending


cms2XX XX ™ Examples

cms2XX XX ™ Examples

Pending


cms2XX XX ™ Tips & Tricks

cms2XX XX ™ Tips & Tricks

Pending

slide#: 1© gps financial services 2008-2009revised 04/04/2009 cougar mountain software professional...

Documents

purchase order slide

gps financial services

tm preparation